Branch office administrator jobs in Huntington, NY - 591 jobs

Purchasing and General Office Specialist We are seeking a detail-oriented and proactive Purchasing/General Office Specialist to support our supply chain and procurement operations. This role involves managing purchasing activities, coordinating with vendors, and maintaining efficient office workflows. The ideal candidate will have a strong understanding of materials management, procurement, and inventory control. You will be working with our vendors, negotiating prices and deliveries, issuing POs, checking material receipts and approving invoices. Ideally you already have some knowledge of manufacturing and metal working equipment. Responsibilities: Source and purchase materials, supplies, and equipment from approved vendors Develop vendor relationships Track orders, manage inventory, and ensure timely deliveries Maintain purchase records and vendor files Support daily office operations (phones, data entry, scheduling, etc.) Assist management with quotes, invoices, and general paperwork Communicate with vendors, customers, and internal staff professionally Qualifications: Minimum 5 years experience in purchasing, and office administration (industrial/manufacturing background preferred) Good computer skills (Excel, Word, email); basic math. Excellent verbal and written communication in English. Ability to be organized, multitask and prioritize Reliable transportation - position is on-site in North Yonkers This position offers an opportunity to contribute significantly to our company's efficiency while developing expertise in procurement and office management within a dynamic organization. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person Renee Sawyer, HR Manager Graphite Metallizing Corporation 1050 Nepperhan Avenue Yonkers, NY 10703 USA email: *************************** website: ******************

Based in Greenwich, CT, Summer Rain employs more than 170 people and has been in operation for over 40 years. The company provides unparalleled irrigation and landscape lighting. wells and water filtration services to residential and commercial customers in Connecticut and New York. Recognized nationally as one of the top 100 irrigation companies in America, Summer Rain is dedicated to exceeding customer expectations and meeting the needs of its employees and communities. The company guarantees a 24-hour response time and immediate emergency service for its custom-designed irrigation and lighting systems. Role Description This is a full-time, on-site role for an Office Administrative Assistant located in Port Chester, NY. The Office Administrative Assistant will be responsible for a variety of clerical and administrative tasks including answering phones, scheduling appointments, managing executive schedules, and providing support to other staff members as needed. These tasks will necessitate excellent phone etiquette and strong communication skills. Salary range- $50,000 to $55,000. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Proficient Clerical Skills Strong organizational skills and attention to detail Ability to multitask and manage time efficiently Experience with office software and equipment Previous experience in a similar role is a plus

Compass is a leading real estate technology company offering a comprehensive platform designed to streamline the buying and selling process. Founded in 2012, Compass operates in 22+ regions across the United States, including major cities such as New York, Los Angeles, Chicago, and San Francisco. The company is dedicated to delivering exceptional experiences for both agents and their clients, aligning with its mission to help everyone find their place in the world. With a commitment to innovation and excellence, Compass has established itself as a trusted industry leader. Explore opportunities to join the team at ************************ Role Description We are seeking a full-time Administrative Assistant to join our team on-site at our Greenwich, CT location. This role involves managing daily administrative tasks, providing executive support, and maintaining efficient office operations. Responsibilities include managing schedules, handling communications, organizing documents, coordinating meetings, and ensuring the smooth functioning of the office environment. Qualifications Proficiency in Administrative Assistance, including organizational and task management skills. Strong phone etiquette and excellent Communication skills to handle calls and correspondence effectively. Experience in Executive Administrative Assistance to support leadership with scheduling, travel arrangements, and correspondence. Proficiency in Clerical Skills, including document preparation, data entry, and record-keeping. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills and team collaboration abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Prior experience in real estate or a similar industry is a plus.

Pay: $21/hour Schedule: Monday, Tuesday, Thursday, Friday: 9:00 AM - 5:00 PM (30-minute unpaid lunch) Wednesday: 8:30 AM - 5:00 PM About the Role A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required. Key Responsibilities Answer incoming calls and transfer to the appropriate employee or attorney Gather basic information from callers before transferring Locate files for attorneys as needed Scan documents into the filing system Assist with mass mailings Log and stamp all incoming mail Order office supplies (Quill, Staples, etc.) Schedule FedEx pickups as needed Enter and upload information into online systems Greet visitors in a professional, friendly manner Maintain the cleanliness and organization of the reception area and conference rooms Turn on/off air purifiers and close windows at the end of each day Requirements Pleasant, professional phone voice and demeanor Strong customer service skills Excellent verbal and written communication skills Highly organized and detail-oriented Preferred Skills Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) Prior legal office experience is a plus

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

About The Job The Metropolitan Golf Association seeks a highly organized and motivated individual with exceptional communication and customer service skills to join our team as a Client Association Administrator. In this role, you will collaborate closely with the Chief Administrative Officer to efficiently manage multiple golf associations. What You'll Do Client Association Management Regional Senior Men's Golf Associations Oversee the association website to ensure it is up-to-date and user-friendly. Handle tournament setup and registration processes for smooth operations. Assist, manage, and run golf tournaments. Assist volunteer Board with membership initiatives Distribute post-tournament results and prizes to all members. Collect and record dues and initiation fee payments for members. Continuously manage and update the roster of the organization. Create membership and data reports for the Board. Provide comprehensive support to the Board and officers, proactively addressing needs or concerns. National Senior Men's Golf Associations Organize, run or assist with running golf tournaments Manage Golf Genius operations and website updates for all tournaments and events Collaborate with the Executive Secretary and association volunteers to administer events effectively. Foundation Support the President and Secretary of the Foundation by preparing agendas, materials, and minutes for meetings. Manage donor correspondence, including solicitation letters, thank-you notices, and updates to large donors. Process contributions and maintain accurate records for reports, the Yearbook, and BOG meetings. Oversee website updates and ensure timely (e-)mailings for the Foundation. Administrative Support Efficiently manage mailings and email communications. Maintain organized digital files in SharePoint for client associations. Perform data entry tasks as needed and update websites with relevant information. Print tournament score cards and scoreboards as needed. Annual maintenance of trophies Member Engagement Facilitate registrations, dues payments, and new memberships for client group members. Prepare tournament and membership materials for tournaments, mailings, and Board meetings. Handle inquiries and support via email and phone. Team Support and Events Support all projects and activities of the Client Association Department as directed by the Chief Administrative Officer. Attend and assist in the planning and execution of tournaments and meetings. What We're Looking For Excellent organizational skills with a keen eye for detail. Exceptional communication and customer service abilities. Outgoing personality with the ability to work effectively with a diverse membership population. Prior knowledge of Golf Genius and/or HubSpot a strong plus, or technology abilities with willingness to learn. Proficient in Microsoft Office Suite and minor website management (no coding required). Previous experience in golf administration or a similar role is preferred. Ability to work collaboratively within a team environment. Flexibility to adapt to changing priorities and handle multiple tasks simultaneously. Golf experience and knowledge a plus. Valid driver's license and access to a vehicle required. Required Qualifications Education & Experience Bachelor's degree 2-4 years' customer service oriented work experience Technical Skills Preferred: HubSpot or similar CRM platforms, Microsoft Office, Golf Genius Tournament Management Software Work Environment Hybrid: Minimum 3 days/week in Elmsford, NY office Occasional evenings/weekends for events Local travel throughout NY, NJ, and CT as needed. Many events are held in Westchester County, Fairfield County, and Long Island. Work Schedule: This is a hybrid position with a minimum of 3 days per week in the office (Monday through Thursday). Fridays are remote. Please note: During the first 90 days, the schedule will be in-office Monday through Thursday with only Fridays remote. Additional Considerations Golf industry knowledge preferred Nonprofit/association marketing experience a plus Must be authorized to work in the U.S. (no visa sponsorship) Compensation & Benefits Salary: $60,000 - $70,000 (commensurate with experience) Medical, dental, and vision insurance Life insurance and 401(k) with employer match Generous PTO and paid holidays Hybrid work schedule About the MGA:Founded in 1897, the Metropolitan Golf Association is one of the nation's oldest and largest amateur golf associations, serving 500+ member clubs and 175,000 golfers in the NY Metro Area. A nonprofit organization, the MGA provides handicapping, course rating, The Met Golfer magazine, and prestigious regional championships. The MGA Foundation offers life-changing opportunities through golf.

Job DescriptionBenefits: Bonus based on performance Competitive salary Opportunity for advancement Training & development Health insurance Premier Polishing Corp. Office Coordinator About Us: Premier Polishing Corp is a leader in the concrete polishing industry, known for delivering top-quality flooring solutions to a wide range of clients. We pride ourselves on excellence, precision, and a commitment to providing outstanding customer experience. As we continue to grow, were looking for a dependable and organized Office Coordinator to join our team and help keep our operations running smoothly. Position Overview: As an Office Coordinator at Premier Polishing Corp, you will play a vital role in supporting our office operations and assisting upper management in maintaining organization and efficiency. You will be responsible for administrative tasks, updating project schedules, tracking materials, managing invoices and accounts receivable, and ensuring smooth communication between vendors and upper management. This role requires a detail-oriented professional with strong organizational and communication skills who can handle multiple administrative responsibilities with precision and efficiency. Key Responsibilities: 1. Office & Project Coordination: Draft, format, and send professional proposals for upcoming projects. Answer and route incoming calls with professionalism, acting as the first point of contact for clients and vendors. Request and manage Certificates of Insurance from brokers, ensuring project compliance. 2. Scheduling & Project Management: Assist with maintaining and updating the job schedule calendar to reflect project timelines. Update schedules when changes occur, ensuring accurate and up-to-date information is reflected. Coordinate with upper management to ensure all scheduling updates are properly communicated. Track material orders to ensure timely delivery for project start dates. 3. Financial & Accounts Management: Send out invoices through QuickBooks and manage accounts receivable for projects. Follow up with clients to ensure timely payments and address any billing inquiries. 4. Documentation & Compliance: Prepare and submit accurate AIA Pay Requisitions in a timely manner. Maintain organized records of contracts, insurance documents, and project files. Ensure all administrative processes are smooth, efficient, and compliant. 5. General Office Support: Provide general office support, including filing, email management, and document preparation. Assist with special projects as needed to support the team and keep operations flowing. Help maintain a professional and welcoming office environment. What it Takes to Succeed: 1. Construction Coordination Experience: Proven experience as an Office Coordinator, Administrative Assistant, or in a similar roleideally in construction or a related industry. 2. Organizational Pro: Strong attention to detail and excellent time management skills. 3. Strong Communicator: Excellent verbal and written communication skillsyoure professional and personable, whether on the phone, over email, or in person. Ability to liaise effectively between office staff, upper management, vendors, and clients. 4. Tech-Savvy: Comfortable using Microsoft Office Suite (Word, Excel, Outlook) and familiar with Trello or similar project management tools. Experience with QuickBooks for invoicing and accounts receivable management. Experience with AIA Pay Requisitions is highly desirable, but were willing to train the right candidate. 5. Problem-Solver: You can think on your feet, troubleshoot issues, and keep things moving smoothly, even when juggling deadlines. Strong critical thinking skills to anticipate project needs and potential roadblocks. 6. Construction Knowledge: Understanding of construction processes, terminology, and documentation. Familiarity with project scheduling, material tracking, and compliance requirements. What We Offer: Flexible Scheduling: Full-Time and Part-Time options available to fit your needs. Hourly Pay: $20-$30 per hour, dependent upon experience and skills. Supportive Work Environment: Be part of a dedicated team that values your contribution and helps you succeed. Growth Opportunities: Room to grow within the company as we continue to expand. On-the-Job Training: Learn industry-specific tools and processes, including AIA Pay Requisitions and project scheduling. How to Apply: If youre an organized, proactive, and detail-oriented professional who loves keeping things on track and running smoothly, we want to hear from you! Submit your resume and a cover letter explaining why youd be a great fit for Premier Polishing Corp.

Job DescriptionBenefits: Life Insurance 401(k) 401(k) matching Bonus based on performance Company parties Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Job Title: Office Coordinator Location: Office location Copiague, Long Island Reports to: Office Manager This is an in-office position. Please do not apply if you are not able to meet that requirement. About CL Visual: CL Visual is a design-forward, results-driven branding partner specializing in vehicle wraps, wall murals, and wide-format printing. Since 2015, weve redefined how businesses show up on the roadliterallyby transforming commercial fleets into marketing powerhouses. Our core values center around creative excellence, reliable execution, and a customer experience that sets the industry standard. Position Overview: The Office Coordinator plays a key support role in keeping daily office operations organized while also assisting with customer communication and coordination. Reporting to the Office Manager, this position supports internal teams, manages administrative tasks, and serves as a professional point of contact for customers reaching out to the office. Youll help ensure that calls and emails are handled promptly, information is accurately documented, and internal teams have what they need to move work forward efficiently. This role does not manage accounts or staff, but it is essential to maintaining a smooth office flow and a positive customer experience. Responsibilities: Office & Administrative Support Support the Office Manager with day-to-day administrative and operational tasks. Assist with scheduling, data entry, documentation, and internal coordination. Maintain organized records, files, and systems to support office efficiency. Help manage shared inboxes, phone lines, and general office communications. Coordinate with internal departments to ensure accurate and timely information flow. Customer & Client Support Serve as a first point of contact for inbound customer inquiries via phone and email. Provide customers with basic information regarding scheduling, project status, and next steps. Route customer questions or requests to the appropriate internal teams when escalation is needed. Assist with intake forms, approvals, and job-related documentation. Ensure customer communications are professional, timely, and aligned with company standards. Log interactions and updates accurately in internal systems and tools. Qualifications: 13 years of experience in office coordination, administrative support, or customer service. Comfortable interacting with customers in a professional office environment. Strong organizational skills with attention to detail and follow-through. Clear written and verbal communication skills. Proficiency in Microsoft Office; experience with tools like Trello, ClickUp, Monday.com, or similar platforms is a plus. Ability to multitask and prioritize in a fast-paced environment. Reliable, team-oriented, and proactive. High school diploma required; additional coursework or experience in office administration or customer service is a plus. All other duties assigned. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Ability to occasionally lift up to 15 lbs. Why Join CL Visual? Weekly pay 401(k) with company match Medical, vision, and dental benefits starting day one Paid holidays, vacation, and sick time Company-paid life insurance Volunteer time off and birthday off Summer Fridays scheduleyear-round A collaborative, organized, and design-driven workplace Opportunity to grow within a stable, scaling company

**The Best Teams are Created and Maintained Here.** + The Administrator, Office ensures that all office activities are performed efficiently and in accordance with company specifications. + **This is a part-time role, averaging about 24 hours per week (flexible on days)** **Duties and Responsibilities:** + Manage the Accounts Payable, Receivable, and Billing making sure all bills, invoices, and collections are up to date + Support backend admin work from Branch Manager + Place supply orders, receive orders, and store incoming office supplies + Take inventory of office and kitchen supplies + Maintain duplicate office desk keys + Prepare FEDEX labels as requested + Sort and deliver packages and mail + Restock printers/copiers with paper and toner (backup) + Process incoming/outgoing mail accurately and efficiently + Backup for mail pick up and drop off at the local Post Office + Weigh and attach proper postage using the postage meter machine + Ensure monthly customer invoices and statements are printed and mailed timely each month + Work with the document imaging team to ensure efficient processing of accounts payable invoices **Education and Experience:** + Minimum 3-4+ years' experience in Office Administration + Experience with Accounts Payable, Receivable, and Billing is a must + Strong organizational skills with the ability to work in fast fast-paced environment + Ability to produce error-free, accurate work and provide great customer service + A team player and supportive business partner attitude **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers. + Position is sedentary; must be able to remain in a stationary position for a majority of the time + Position requires standing and walking (more than .25 miles/day) + This position requires the handling of packages, which may vary in size and weight + This position requires work with the mailroom equipment + Operates in an office environment and requires in-person presence **Work Environment:** + Work is conducted in a professional office environment, with a collaborative and dynamic team setting, and requires in-person presence **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **Compensation Pay Range:** $22-$26/hour **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

GoMotopia.com Long Island City , Ridesharing sales/rental company(GoMotopia.com) is looking for a highly organized customer service/ collector to manage collections on our 300+ accounts and to perform a variety of administrative and clerical tasks. As a Collector, you will be the dealing with rideshare drivers and will generate contracts and assist with collection efforts. You must be proficient in MS word and excel. Responsibilities: -Generate contracts -Collecting and organizing repossessions -Direct visitors to the appropriate person and office -Answer, screen and forward incoming phone calls -Assist controller with account related tasks ABOUT MOTOPIA We are a lean startup e-commerce company based out of NY. With over 30 years combined experience in dealership related-sales, our mission is to improve the way consumers buy or rent a vehicle in comparison to traditional dealership models. Our focus is the ride-share driver segment. Due to our ability to keep costs down and pass on the savings to our consumers, we offer some of the best rates in our industry and work to get even better. The key to our growth and innovation is our employees. Our team is filled with professionals who are experienced and skilled. We make sure their hard work is rewarded with a highly competitive salary, commission, and opportunities for growth and advancement. We're looking for more to join the team!

At ProMach, we're looking for people who want to shine. You'll have opportunities to take your career in the direction you desire. You can be creative. Strategic. Persuasive. Influential. Meticulous. A technical enthusiast. A closer. A futurist. ProMach offers rewarding, challenging opportunities throughout the world, across multiple packaging segments. If you are energized by providing best-in-class customer experiences and strive for advanced technical skills, we want to talk to you. Do we have your attention? Keep reading. Modern Packaging is seeking a talented Office Administrator to join a growing team. This position contributes to the company's success by being the welcoming voice of the company, providing support to the Finance department, and assisting in the day-to-day welfare of employees and guests through various on-site management duties and event coordination. Does this work interest you? Answer, screen, transfer incoming phone calls. Distribute messages as appropriate. Perform light accounting duties, e.g., customer billing, coding of A/P invoices, data entry. Proactively bring any apparent discrepancies or inconsistencies to Controller for review. Contact customers regarding past due invoicing. Organize, manage, event planning, catering. Guest meetings, in-house. Employee functions (lunches, holiday party, etc.). Receive, sort, distribute incoming mail and packages. Manage vending machines. Includes shopping for snacks, filling machines, managing money. Greet guests and direct appropriately from position at front desk. Support aftermarket, engineering and production with overflow of targeted administrative tasks when requested. REQUIREMENTS 3 - 5 years' administrative experience. Proficiency with MS Office Suite. Excel - basic understanding of formulae. Excel - VLOOKUP experience preferred. Basic math skills. Manufacturing work environment experience. Strong organizational skills. Attention to detail. Excellent interpersonal and communication skills (both oral & written). Accounting or bookkeeping experience (preferred, but not required). What's in it for you? There's no monopoly on good ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people choose to build a career and find professional happiness. In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental and well-being programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits - you are eligible on your first day of employment! Please note that the pay ranges listed on external job boards, outside our posting details, do not accurately reflect our internal compensation ranges. If this sounds like you, we want to connect! Pro Mach, Inc. We have been named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities. We have the rewards, opportunities, and the market strengths of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally, with the personal touch and feel of a smaller company where you can make an impact every day. Curious about life at ProMach? Follow us on LinkedIn, Twitter, and Instagram! More career opportunities to consider!

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Administrator will provide administrative support to the Director of Finance. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company This role pays an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 6, 2026. Responsibilities Support both Accounts Payable and Accounts Receivable Assist with payroll and HR functions in the venue Assist with event settlements Post vendor invoices and matching them to purchase orders Address any vendor questions Set up new vendors Check Accounts Payable Mailbox Process invoices, voids and refunds Daily bank deposits/TM Sales Deposits Create customer statements Support for audit requests Research vendor inquiries Overseeing daily office operations to ensure efficiency and organization Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request Greeting customers and other visitors and directing them to offices and meeting rooms Tracking, replenishing and ordering office supplies to avoid interruptions in standard front office procedures Qualifications Degree in Business or related field is desirable Proficiency in Microsoft such as word processing and spreadsheet applications Excellent interpersonal and communication skills Demonstrated ability to function in a fast paced, high-pressure environment Responsible to work independently Payroll and scheduling system background Prior purchasing experience is a plus Must be initiative-taking with excellent organizational skills Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Job DescriptionOffice Administrator $23/hr to $25/hr Bath Planet of Metro NY Hauppauge, NY Office Administrator for Home Improvement Company Employment Type: Full-Time Compensation is commensurate with experience + benefits About Us: Bath Planet of Metro NY specializes in 1-day bathroom remodeling, delivering high-quality craftsmanship and exceptional customer service. The company is part of a nationally known brand with over 200 locations that is expanding into the NY Metro market. As we start, we are seeking a reliable, driven, detail-oriented and experienced Office Administrator to help us manage the day-to-day of the business. Must be a proactive multi-tasker. Key Responsibilities: ● Sales Paperwork: Check each project sold, ensuring that all paperwork requirements have been met. Work with the sales reps and customers to complete any missing items. ● CRM Management: Ensure that each customer record is properly updated and that jobs are moving accordingly. Maintain and manage reports for leadership and other managers. ● Project Costing: Recast projects and calculate qualifying commissions, job-related costs and installation bills to be paid out. Must contain analytical skills. ● Schedule Management: Invite, calendar and manage all work schedules, meetings, trainings, interviews and special events, including scheduling of crews and jobs. ● Insurance Compliance: Maintain and manage necessary certificates for the company and its subcontractors related to liability, workers' comp, auto, etc., including renewals. ● Licenses and Regulatory Compliance: Maintain and manage necessary licenses, certificates and regulatory compliances, including trainings and renewals. ● Employee Records: Support HR Compliance and maintain employee documentation. ● Work Close With Ownership: Assist with employment recruiting activities, company-wide announcements and correspondence. ● Office Supplies: Responsible to maintain and manage the use of all office supplies and orderables. Qualifications: ● Proven minimum of 2 years of experience as an office administrator (construction or home improvement a plus). ● Proficiency in Microsoft Office Suite, including PowerPoint and Excel. ● General understanding of CRM tools. ● Excellent communication and follow-up skills. ● Strong organizational, detail and time-management skills. ● Ability to work well with different personalities, from staff to customers. ● Must be adaptive to work in a fast-paced environment where each day brings an element of different challenges to work through. ● This is a position for someone that is self-motivated, understands the importance of their role, and who wants to make a difference. ● Associate's or Bachelor's degree required. What We Offer: ● Competitive salary based on experience. ● Year-End Bonus potential. ● Benefits including health insurance, and paid time off. ● A fun and fast-paced culture. ● A supportive and collaborative work environment. ● The opportunity to contribute to a growing company where your expertise is valued. ● Ownership has a combined record of over 40 years of success in the home remodeling industry. If you're a person that's highly dependable and routinely excited about making a difference, you will thrive in this position. Email resume to: ******************************* Powered by JazzHR TsRWa2zP5E

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Scarsdale, NY location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Office Administrator (OA) Job Summary Work directly with the Office Managing Principal (OMP) and attorneys to ensure smooth functioning of daily operations and administration. Will support the Melville, NY (Long Island) office. Reports to: Senior Manager, Office Administration Essential Functions Act as a strategic partner to the Office Managing Principal (OMP). Assist with strategic and tactical initiatives. Work collaboratively with Office Managing Principal (OMP) and staff to oversee Budgeting, IT, Facilities Planning, HR and other functional areas in the office. Prepare capital and operating budgets and monitor expenses. Support all Firm policies and procedures. Administration responsibilities including: Manage day to day office operations enabling Office Managing Principal (OMP) to focus on practice and business development. Recruitment of staff. Onboarding, orientation and training of staff as well as onboarding of attorneys. Off-boarding of terminated employees. Supervise secretarial and other support staff. Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff. Manage employee relation issues in the office. Make recommendations for staff assignments to attorneys. Monitor staff attendance, vacations, and other absences from the office and approves timecards. Manage support staff workflow and the mail/supply operation for optimum efficiency. Resolve general staff issues. Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact. Work with various departments to coordinate logistics of staff training. Partner with Facilities on office renovations and maintenance. Support local Marketing events and Marketing Manager. Perform other administrative duties as assigned. Note: The Office Managing Principal (OMP) is a practicing attorney and generally has a large book of business that he/she manages in addition to office management. #LI-LM1 #LI-Hybrid For New York, the expected salary range for this position is between $140,000 and $150,000. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

We are looking for a talented Office Admin to join our team! You will be responsible for supporting daily operations by performing office administration tasks including CRM management, data entry, answering marketing and customer calls, managing the owner's schedule, and scheduling appointments. You are detail-oriented and take pride in being highly organized. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers! Responsibilities: Respond to customer inquiries timely and professionally Perform general office duties, including drafting communication, filing, ordering office supplies, and facility management Prepare operational reports and schedules to ensure accuracy and efficiency Handle invoicing and collections process Data entry\Ongoinging CRM management Appointment Scheduling Depositing client checks and cash Qualifications: 2+ years of office and/or customer service experience Strong attention to detail, solid organization, and time management capabilities Outstanding written and verbal communication skills Self-motivated with the ability to manage multiple priorities Knowledge of how to create, edit, and update Word documents and edit and update existing Excel Sheets Comfortable with the use of CRM (Will train) Perks/Benefits: 2 Weeks paid vacation after 6 months of employment 5 paid sick days Provided refreshments and snacks in the office Kitchen and food storage are provided at the facility Weekly pay with direct deposit Complete our short application today! Compensation: $41,600.00 per year N-Hance Wood Refinishing is an innovative service that refinishes your wood cabinets and floors without the inconvenience, expense, and noxious fumes associated with traditional refinishing methods. With over 500 franchise locations across the United States, N-Hance has been one of the fastest-growing franchises in the nation for six consecutive years. Our proven business model and proprietary processes continue to attract the best and the brightest entrepreneurs who recognize the niche role N-Hance plays in the $425 billion home improvement industry. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Nhance Corporate.

Receives clients and visitors. Answers telephones providing direction and assistance requiring working knowledge of company procedure. Performs clerical duties. Answer all incoming calls and forward to appropriate staff member. Greet and direct visitors in a professional manner. Maintain Visitor Sign-in Log. Receive all incoming mail and packages. Notify appropriate party of arrival or distribute according to current procedures. Assist with other administrative duties as needed such as ordering office supplies, office maintenance, etc.

Job details Salary As per qualification and experience Job TypeFull-time Number of hires for this role2Qualifications Microsoft Office: 4 year (Required) Administrative experience: 1 year (Required) High school or equivalent (Required) Home care: 1 year (Preferred) Schedule management: 1 year (Preferred) BenefitsPulled from the full Paid time off Parental leave Employee assistance program Professional development assistance Safety equipment provided Flexible schedule Referral program Full Job Description Axzons Homecare is seeking an Office Manager/Admin. Preferably with experience in the home health. As the Office Admin you will play a key role along with other colleagues in optimizing operation of Axzons. Days can be fast-paced in the office. This positive person, creative problem solver will maintain staffing schedules, and ensure that our daily client services are of the highest quality. Also providing excellent customer service, support to the caregivers, and staff. The ideal candidate will play a vital role in delivering positive first impressions authenticating the quality of Axzons. Position responsibilities: Communicate with employees and clients in a professional manner Scheduling Maintains current and accurate records and schedules for all clients and requests for service Create and maintain staff schedules by contacting employees and confirming accepted shifts, and strategizing to cover open shifts and call outs. Provide daily updates as necessary. Monitor service shifts (caregivers' clocking in and out, late alerts) and caregiver claims (hours worked, activity notes, and recordings) Problem-solve issues as they arise: caregiver call-outs, client hour changes, etc. Enter client and caregiver information into the electronic database, updating it as necessary to provide complete and accurate information for all staff New hire on-boarding Run background checks Update database with employee information Validates employee time worked versus schedule Prepare semi-monthly payroll file for review Prepare client schedule reports Prepare summary client service reports for invoicing Follow up with clients to solicit on-line reviews Marketing Perform the company's marketing activities including, planning and coordinating events, other marketing, and PR events Creating, managing social media, and other marketing content General office tasks: Act as Receptionist for the office answering inquiries of general nature from applicants, visitors, and professional staff in a friendly cooperative manner Filing, Copying Maintain all staff and contract personnel files Keep all evaluation forms current Assist with other office support duties as needed. Essential Qualities and Skills needed: Must be highly organized, detail oriented and able to multitask with a positive professional approach Proficient with Microsoft office. Proficient in typing Good listening skills and support for both clients and caregivers, reflecting compassion and care in stressful situations Excellent spoken and written communication Self-motivated and able to work independently, with an attitude of creative problem-solving Committed to being a team player: communicative, collaborative and supportive of the office's mission and goals Proficient with computer and technology skills, to work with our electronic database and to use and create documents in Microsoft Office Familiarity with scheduling software, a plus High School Diploma required, Post-secondary education a plus Must possess secretarial skill and have a polite telephone manner Pass a criminal background check Present a pleasant and professional demeanor when communicating with customers via phone and email Flexibility to work on a variety of projects Experience: Scheduling: 1 year (Preferred) Caregiving experience 1 year (Preferred) Office coordination 1 year (Preferred)' 'Work Remotely No Job Type: Full-time Pay: As per qualification and experience Benefits: Employee assistance program Flexible schedule Paid time off Parental leave Professional development assistance Referral program Schedule: 8 hour shift Holidays On call Weekend availability Supplemental Pay: Bonus pay COVID-19 considerations:Masks, face shields, and full PPE are provided to all staff members.We are assisting team members in getting vaccinated for free/no cost. Ability to commute/relocate: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Microsoft Office: 1 year (Required) Administrative experience: 1 year (Required) Home care: 1 year (Preferred) Schedule management: 1 year (Preferred) Work Location: One location

Job Description Triman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals who flourish in a dynamic and fast-paced work environment. If you are interested in a performance-driven company with opportunities for career advancement, then apply today! We offer competitive benefits: Opportunities for growth and career advancement Medical, dental, vision and other insurance Generous Paid Time Off Retirement benefits such as 401k Employee discounts Training opportunities Daily lunch Basic Functions: Office Administrator is responsible for handling the day-to-day administrative tasks like supporting Yonkers based executives as an executive assistant, greeting guests and customers, and monitoring office supply inventory. This individual will also support the sales operations team in an administrative capacity. This will include filling in when sales representatives are out of the office or when volume requires it as well as pulling/scrubbing reports, maintaining data and sharing information with the sales team as necessary. Specific Duties: Greeting visitors and facilitating visitor prescreening. Maintains access to visual compliance to screen visitors. Oversee daily facilities management activities. Ordering additional lunch for the corporate office and maintaining the appearance and cleanliness of the break rooms and kitchen. Monitors traffic of incoming visitors within company property by adhering to company's visitation policy. Purchasing office supplies with company purchasing policies and budgetary restrictions. Maintaining consistent inventory of office, kitchen, and marketing supplies. Replenishing items when necessary Managing incoming and outgoing correspondence, include emails, faxes, mail, and packages. Monitor inbound PO's, outbound SO's, Issued RMA's, Discrepant Material and communicate with Sales to keep dates current/updated. Assisting Sales with completion of company forms for new Vendors and Customer Supporting Sales with daily functions as needed. Assist in coordination of all company events including parties, corporate events, and employee outings. Act as the point of contact and communications hub among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner. Assist with special projects as needed. Experience and Education: High school diploma or equivalent. Bachelor degree, preferred. 1+ years of office and/or executive administration experience in an office of at least 75 people. Experience in a fast-paced environment. Ability to multitask and complete tasks in a timely manner; deadline driven environment. Proficiency with MS Office (Word, Excel, PowerPoint). Keen attention to detail. Use known education principles and stay up to date on new training methods and techniques. Adequate knowledge of learning management systems and web delivery tools. Strong interpersonal communication skills. Warm and welcoming personality and great organizational skills. About Triman Industries Inc. / Brighton Cromwell / CTG: Through the recent acquisitions of Brighton Cromwell and Crestwood Technology Group (CTG), Triman Industries has now become the leading military aftermarket supply chain management platform bringing significant scale, broad market reach and a unique value proposition for its U.S. and international customers and partners. We are committed to delivering best-in-class supply chain management solutions to ensure high levels of performance and operational readiness. Triman, based in West Berlin, NJ, is a premier provider of distribution, supply chain and repair management solutions to the military aftermarket. Triman represents a growing list of over 65 OEM partners and serves as the critical link between highly engineered systems and components and the military end user, providing a full suite of value-added services including inspection & testing, warehousing, packaging, contract administration, sales & business development, export management, repair management and engineering. Brighton Cromwell, based in Morristown, NJ, is a technology-enabled supply chain integrator providing distribution, logistics and kitting solutions to the Department of Defense, prime contractors and OEMs globally. It has established exclusive partnerships with over 20 OEMs, providing a large number of aftermarket parts and equipment for a wide variety of tactical military vehicles, aircraft and naval systems. Brighton Cromwell leverages its proprietary IT system, SEDNATM to drive workflow and provide unique data analytics to its OEM partners and customers. CTG, based in Yonkers, NY, provides supply chain solutions designed to keep fleets and systems operational, ready and safe by supplying parts, materiel and obsolescence management solutions to the Department of Defense, commercial airlines, MRO providers and OEMs. It specializes in sourcing obsolete and hard-to-find parts across a broad range of air, ground, sea, cyber and space domains, while meeting the cost, schedule and performance goals of its customers. CTG is also recognized as a leader in counterfeit avoidance testing and inspection and is the first to earn AC7402 CAAP (Counterfeit Avoidance Accreditation Program) certification, which is recognized by customers and the industry as the highest quality management and inspection standard for suppliers and distributors. Triman Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, veteran status, disability status, genetics, or sexual orientation and gender identity. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Paid time off Professional development assistance Vision insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Yonkers, NY 10701: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Microsoft Powerpoint: 1 year (Preferred) Microsoft Excel: 1 year (Preferred) Work Location: One location