Branch office administrator jobs in Illinois

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

@properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 8 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers. We have the opportunity to add a Relocation Administrative Assistant to our team. This is a Monday through Friday in-office role at our office located in Chicago. The Relocation Administrative Assistant will serve as administrative support to the @relocation department, which handles real estate referrals. This role will work directly with the consultant team handling administrative duties pertaining to their files, plus project work as defined by the Relocation Director. Duties Assists in management of the @properties referral network (holding company), including communications with network members and IDFPR and maintaining of records Updates and utilizes the eRelocation referral tracking database regularly, including reporting, file notation, payment information, and other tasks, as needed. Provides administrative support to @properties Relocation departments, including referral updates and payment tracking and other items, as needed Data entry and maintenance of records Filing, updating, coordinating incoming and outgoing payments Works with utility companies to turn on/off utilities at various properties Coordinates repair work/quotes/billing with vendors and contractors; other property management, as needed General administrative as directed by the relocation director Assistance in arranging events Writing of personal notes and mailing for marketing related projects Support, as needed, for the consultant team Other duties as assigned Qualifications: High school diploma or general education degree (GED) 1-2 years of related experience Real estate/relocation experience and college degree preferred Clear and professional oral and written communication skills Motivated, organized, detail-oriented, resourceful Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals) Knowledge of Word Processing software; Spreadsheet and Excel software and Database software Knowledge of Microsoft Outlook or similar email system Compensation: The base pay range for this position is $40,000-$45,000 annually; however, base pay offered may vary depending on job-related knowledge, skills, experience and market location. Bonuses may be provided as part of the compensation package, in addition to a full range of benefits.

Title: Administrative Coordinator Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role. Essential Functions Answering and directing incoming phone calls to the appropriate departments or personnel. Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. Handling filing and mailing tasks to maintain organized records and timely communication. Assisting with Accounts Receivable (AR) collections as needed to support financial operations. Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to ensure a safe work environment. Adhering to all company policies and procedures to maintain compliance and consistency. Performing other work-related duties as assigned to support team objectives and operational needs. Education, Experience And Skills Required High School Diploma or GED is required. Associates degree is preferred. Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. Strong verbal, written and interpersonal skills. Attention to detail to ensure invoices are error-free and payments are applied correctly. Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. Ability to work in a fast-paced construction office environment. Ability to organize and prioritize workload to meet deadlines. Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment. Knowledge of TCR software a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

Because your opportunities are endless Here at Primark, we love to do things our way. We help our customers keep up with high fashion at affordable prices. We do everything with passion, high standards and care around here. And if that sounds like you, join us as a Cash Office Assistant. Because you matter People are at the heart of what we do, so it's essential that we provide you with the right environment to perform at your very best. We offer benefits that put you first: Salary: we offer a competitive starting base pay with $0.50 increases at 6 months and 12 months of employment Balance: Plan your life outside of work with set schedules and guaranteed hours Paid time off: Earn paid time off for every hour you work, inclusive of part time roles Discounts: Use your in-store employee discount across our fabulous range Development: Grow your career with our development programs and career paths Retirement: Secure your future with our generous 401K Retirement Plan & Company Match Workspace: Enjoy our best in class back of house colleague workspace Support: Explore our well-being initiatives and employee assistance programs What will I be doing? As a Cash Office Assistant at Primark, you control the cash. This means you will be stabilizing the tills (our term for registers) and monitoring use of petty cash. You will contribute to the profitability of the store through: Efficiently and accurately controlling cash handling operations Noting any till discrepancies Preparing tills for the following day Who you are: We love to delight our customers with amazing in store experiences and that starts with you! Here's what we need: You are detailed oriented, fashion-loving person with 2 years of experience in handling cash procedures, as well as retail experience. You're passionate about people and creating those amazing experiences You're honest, a strong communicator who can also listen, share ideas and get involved where needed You've got good organisational skills and attention to detail You're a team player with high levels of motivation, a positive attitude and willingness to learn You're interested in fashion and the latest looks You have a high school diploma or equivalent To join us, apply today! The pay range for this role is: $17.60 This is a good faith estimate of the minimum and maximum we would pay for this role at the time of this posting. The base pay rate offered will account for internal equity and may vary depending on the candidate's geographic region of work, job-related knowledge, skills, and experience, among other factors. Our fashion isn't one-size-fits-all and neither is our culture. Primark promotes equal employment opportunity, we strive to create an inclusive workplace where people can be themselves, access opportunities and thrive together. Primark is an equal opportunity employer. Primark does not discriminate against applicants or employees on the basis of race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by law. Primark is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request reasonable accommodation to participate in the job application or interview process, please email ********************** with your request. This email is not for general employment inquiries or correspondence. We will only respond to those requests that are related to accessibility of the online application system due to a disability.

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Chicago office, as a Coordinator: Office Operations. Works collaboratively with department management ensuring a high level of administrative, technical, and professional support while providing the Chicago office a high level of customer service. Supports Firm policies and procedures, including but not limited to facilities and operations requests. The Office Operations Coordinator will also focus on the maintenance and functionality of physical workspaces and office surroundings. Responsibilities include assisting with overseeing vendor contracts and preventative maintenance agreements. This role is essential in ensuring that the work environment is safe. Responsibilities Essential Functions: Receives, tracks and follows-up as necessary on service calls placed by MB personnel related to facilities and operations, works to resolve issues that affect operational efficiency Places special cleaning requests for housekeeping night staff including carpet cleaning, disinfecting, and out of the ordinary cleaning, follows up as appropriate to ensure completion Performs weekly floor inspections to identify problem areas and necessary repairs and clean up areas. Processes and activates keycards into C-CURE database; with proper approval, assigns access to restricted areas of the Firm Works with building personnel to register and program loaner keycards, assigns appropriate access and maintains log to ensure keycards are returned Generates keycard reports as requested by department leadership or Firm Management As requested by department leadership, collaborates with Human Resources and department leaders to coordinate new hire locations for business services personnel and attorneys Processes requests for visitor offices, confirms bookings and communicates with ancillary departments; ensures that visitor offices are clean, equipped as appropriate, and updates nameplates in advance of arrival Creates and distributes relocation sheets for new hires, internal moves and separations; assists department management with all interoffice moves Engages new and current employees to conduct ergonomic reviews and follows up to make sure all corrective measures are implemented in a timely manner Coordinates, schedules and manages logistics related to vendors and contractors and notifies building management as appropriate; facilitates communication and information flow within the organization and with external vendors including the collection and disbursement of COI's and other insurance related documentation Coordinates scheduling and maintenance of various vendor responsibilities including but not limited to: pre-action alarm systems, HVAC, commercial kitchen equipment, etc. Creates and maintains monthly phone directories for Firm hallway locations as well as paper and electronic use Creates GlobalNet entries as requested by HR and ADR; creates classified listings as requested; ensures information on GlobalNet relating to each building and operational departments is accurate and up to date Works with department management in regards to MB safety teams for training and evacuation drills at both Firm buildings; responsible for keeping safety teams roster up to date Assists with 911 emergency calls following up with building security and MB personnel Reviews and processes day to day vendor invoices utilizing the Firm's accounts payable application As requested by department leadership, provides metrics and tracking as it relates to various vendor engagements as well as building work orders while noting trends Assists with gathering data using various methods for monthly Firm attendance reports; requiring advanced Excel proficiency Assists with budget preparation and expense management for operational activities Works with and coordinates appropriate tasks to student interns Maintains Certified Office Ergonomics Evaluator certification via classes sponsored by the Firm Utilizes Firm technology and software to streamline operations and enhance reporting capabilities, identifies areas for improvement Performs other duties as assigned or required to meet Firm goals and objectives Qualifications Education/Training/Certifications: High School or GED required, Bachelor's degree a plus Professional Experience: A minimum of 3-5 years' of previous administrative/reception and customer service experience required Previous work experience in a legal environment is a plus Technical Skills: Proficiency in Microsoft Office products required; strong analytical abilities with complex Excel functions Knowledge of automated conference room booking software a plus Certified Office Ergonomics Evaluator a plus Experience utilizing building management office ticketing systems a plus Experience utilizing C-Cure cardholder access database a plus Proficiency in AutoCAD a plus Performance Traits : Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors Demonstrated ability to manipulate and analyze large data sets within Excel Adept at multitasking, overseeing a variety of operational aspects such as logistics, resource allocation, and process optimization Ability to work in a diverse team environment and effectively support the demanding needs of the Firm Ability to work under pressure, meet deadlines with shifting priorities Must be a self-starter with a high level of initiative Strong customer service skills, able to anticipate needs Strong attention to detail, organizational skills and the ability to handle multiple projects Maintains confidentiality and exercises discretion Exercises solid strategic thinking and problem-solving skills The typical pay scale for this position is between $61,000 and $81,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-ONSITE #LI-PT1

This job posting is anticipated to remain open for 30 days, from 08-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Temp Key Responsibilities Greet visitors, answer and direct phone calls, and manage incoming/outgoing mail and packages. Assist with scheduling meetings, booking travel arrangements, and preparing documents (reports, presentations, spreadsheets). Ensure the office is well-stocked with supplies, equipment is functional, and common areas are tidy. Maintain digital and physical filing systems, update databases, and handle confidential information securely. Relay messages between departments and coordinate with vendors, clients, and staff. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and basic knowledge of office equipment (printers, scanners, etc.). Please make sure to upload or email your resume to ***************** Benefits Offered 401(K) 401(K) Matching Dental, Vision, Life, and Health Insurance (after 60 days) Paid Time Off/ IL Plawa Qualifications 1-2 years in an administrative role, office setting, or customer service position required

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Wilson Elser is a leading defense litigation law firm with more than 1,300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrator position in our Chicago Office. The Position Wilson Elser is seeking a dynamic and experienced Legal Office Administrator to lead and manage the operations of our Chicago office and provide office administration support for our offices in Indianapolis, IN; Merrillville, IN; St. Louis, MO; and Kansas City, KS. This position is based in Chicago and plays a critical leadership role, ensuring efficient day-to-day operations, consistency across offices, and alignment with firm-wide policies and objectives. This position reports directly to the firm's Director of Office Administration and works closely with firm leadership, attorneys, and administrative teams to support operational excellence. Key Responsibilities Provide proactive administrative oversight ensuring seamless operations across all assigned offices. Serve as the primary liaison between attorneys, staff, and firm leadership for all operational and administrative matters. Supervise and support administrative, facilities, and legal support staff; participate in hiring, status changes and departure processes, onboarding, training, and performance management. Monitor staff attendance, PTO and other absences, and approval of timecards to ensure accurate records and smooth daily operations. Conduct annual performance evaluations of non-attorney professional staff, driving engagement and professional growth. Ensure the ongoing productivity and effectiveness of professional staff by managing workflows and optimizing the firm's administrative support services. Collaborate with the Human Resources Business Manager to promote consistency in performance management and employee relations in alignment with firm policies and procedures. Partner with firm departments such as HR, IT, Finance, and Marketing to ensure consistent implementation of firm policies and procedures. Supervise accounting functions including invoicing, check requests, and vendor expense processing, ensuring accuracy and timely handling of all financial matters. Manage budgets, office expenditures, and vendor relationships for assigned offices. Facilitate employee engagement initiatives and foster a positive, inclusive, and productive work environment. Coordinate general office services with building management and local facilities teams to address service needs. Oversee local events and local office functions. Travel to assigned offices to ensure operational excellence and consistency, as needed. Qualifications Bachelor's degree from an accredited college, or equivalent work experience. Minimum of 7+ years of experience in a legal or similar professional services environment, preferably within a law firm. Minimum of five years of leadership experience, including prior direct supervisory responsibilities managing and directing teams Proven experience managing multiple office locations or regional operations. Excellent leadership and management skills, with a track record of supervising and developing cohesive, high-performing teams across multiple locations. Proven ability to thrive in a fast-paced environment, responding effectively to evolving priorities and changes. Strong interpersonal skills with the ability to work collaboratively across all levels of the firm, including professional staff, attorneys, and leadership. Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously. Working knowledge of budgeting and accounting principles, with the ability to contribute to financial planning and operational efficiency. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $155,000 - $180,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Description Knapheide Truck Equipment Center in Quincy, IL is looking to hire an Office Administrator to be the first line of communication for our customers. Whether through providing exceptional customer service or resolving customer questions/concerns, this position is vital to the overall operational success of our company. This full-time position works Monday - Friday from 7:0 AM - 5:00 PM. Reasons to work with us: Stability - We've been in business since 1848 Growth opportunities - Over 25 retail stores and upfit centers, and continued expansion Never Settle - We're committed to adapt, overcome, and continuously improve Collaborative, supportive, and engaging work environments North America's most popular manufacturer of work truck bodies and truck beds What you'll be doing: Write orders that are dispatched from Knapheide Manufacturing Revise orders daily based on changes that are made through the revision system Ensure that all orders are entered, maintained, and completely accurate Assist with invoicing, shipping, receiving, and other administrative tasks Experience you'll need: High School Diploma or GED Equivalent Previous administrative support experience preferred If you're someone who never settles for second best, takes pride in the work you do, and are looking for a jump start on a new career, apply today!

Chartered in 1895, Northern Illinois University (NIU) is a student-centered, regional public research institution with a diverse and international student body of approximately 16,000 students. Located 65 miles from downtown Chicago, in DeKalb, Illinois, NIU is a thriving community of dedicated faculty, staff, students, alumni, local residents and friends. Together, we support the goal of providing upward mobility to our students as well as the opportunity to make an enduring impact on our future. NIU has a long, rich tradition of academic excellence with a breadth of programmatic offerings that support the academic aspirations of our students. Our nationally and internationally recognized faculty are not only dedicated to advancing their academic disciplines, but, in collaboration with NIU staff, are also focused on providing meaningful curricular and co-curricular experiences that prepare NIU students to be successful in achieving their future goals. NIU is classified by the Carnegie Foundation as a Research University/High Research Activity and a Carnegie Engaged University. NIU offers baccalaureate, master's, doctoral and law degrees across more than 40 academic departments and seven colleges. The Department of Electrical Engineering supports the university and college visions by aspiring to be a competitive leader in the advancement of electrical engineering principles and practices. The mission of the Department of Electrical Engineering is to provide exemplary education, research, and outreach to benefit industry, government and the community at large. Position Summary Reporting to the department chair and the college business manager, this position provides administrative support to the department chair and faculty within the Electrical Engineering Department and to the Biomedical Engineering program director and faculty; is responsible for department and program purchasing and monitoring of budget; provides grant and award support to faculty, and manages the undergraduate/graduate student office for the Electrical Engineering department and Biomedical Engineering program. The individual in this position will serve as a hiring manager and initiate the hiring process for all department and program hiring, support committees and the accreditation process, as well as assist with financial management and compliance. This is an on-campus, student-facing position. Essential Duties and Responsibilities Administrative Support & Office Operations - 30% * Maintain chair's calendar related to faculty, student, and committee needs. * Open and review incoming mail responding to correspondence on behalf of the chair and program director as appropriate; Send emails on behalf of the chair and program director, when appropriate. * Draft memos and ensure documents are prepared correctly and needed signatures are gathered. * Prepare forms for the department chair's approval and signature, and for program director's approval and signature. * Maintain confidential files for the department including Human Resource, student, and purchasing records, with confidentiality according to FERPA and NIU record retention policies. * Draft agenda, attend meetings, take minutes, and provide draft minutes report for review and approval. * Schedule meetings with faculty and staff as needed. * Conducts the department's annual property control inventory verification. * Creates and processes payroll for hourly and salaried personnel. * Assist in developing semester course schedules. * Submit course registration documents, review final documents for publication in MyNIU and notify faculty of course offerings. * Provide past textbook usage to faculty to assist with quantity calculations and order textbooks for courses. * Assist the Chair and faculty with data retrieval using queries. Budget & Financial Administrative Support - 20% * Order supplies, equipment, and materials as needed following University Procurement policies including but not limited to check requests, journals, purchase requisitions, and travel vouchers. * Hold a commercial card and allocate transactions and maintain records per commercial card policies. * Monitor departmental cost centers budgets and expenditures, prepare and provide financial reports, and report balances and variances to the chair, resolve discrepancies with the College business office. * Assist the chair and program director with budget development as needed. Manage Student Services Office - 15% * Direct students to central advising office or faculty for academic advisement, and to other available campus resources as needed. * Assist students with registration of classes, completion of forms, remove advising holds, obtaining necessary permits, ensure prerequisites are met and override enrollment as needed. * Assist faculty with evaluation of transfers and help students with paperwork to ensure a successful transfer process. * Compile advising rosters and establish schedules in consultation with faculty, department chair, and program director. * Work closely with the Graduate School to review students' academic requirement reports and follow up with student inquiries to ensure students are on track for graduation. * Maintain student academic records with confidentiality according to FERPA and NIU record retention policies. * Prepare department and program teaching assistant evaluation program, gather results, disseminate results to students and maintain confidential files. * Distribute job opportunities to department and program students. * Create and post faculty office hour and course schedule tables and lab emergency contacts where appropriate. Personnel Hiring & Training - 15% * Monitor the positions within the department; Initiates and prepares all personnel paperwork and PeopleAdmin entry for tenured and tenure-track faculty members, full-time and part-time instructors, graduate assistant support staffing, hiring, and compensation of personnel serving department programs. * Ensure paperwork complies with NIU HR and affirmative action policies. * Prepare all required graduate assistant appointment forms: offer letter, acknowledgement of acceptance letter, employment forms, immigration control compliance form, etc. * Maintain confidential personnel files of all faculty, staff, graduate assistants, and student workers with confidentiality and according to NIU record retention policies. * Preparation of all PeopleSoft forms pertaining to requests for hiring, affirmative action, and personnel appointment forms. * Enter Additional Pay forms as needed. * Assist in search activities and related correspondence, and records; Serve as search committee member, as requested, or needed. * Organize candidate interviews related to all aspects of the interview process. * Assist new hires with moving reimbursement, insurance information, university and department orientation, explanation of office procedures and any other tasks to assure a smooth transition for the new faculty or staff member. * Train student workers, graduate assistants, and extra help employees on policies and procedures; Supervise assigned student workers and/or graduate assistants to assist with data collection for program evaluation and accreditation, and other appropriate tasks, as assigned. Grants & Award Administration Support - 10% * Assist faculty with management of sponsored grants, startup funding, and intramural awards include Research and Artistry (R&A) funding. * Communicate with Sponsored Programs Administration and the Division of Research and Innovation Partnerships on behalf of faculty to ensure grants and awards are within budget and reports are submitted timely. * Manage grants and award expenditures. * Make purchases and hire personnel in accordance with grant and awards budgets. Accreditation & Committee Support - 5% * Notify the curriculum committee chair and department chair when curriculum problems are encountered. * Oversee changes to the department's catalog entries and ensure accuracy when submitting changes. * Prepare ballots and materials for committee elections. * Prepare promotion and tenure documentation. * Gather necessary materials needed for ABET files and accreditation process. * Assist the Chair in creating and conducting course surveys as well as exit, graduate alumni, and employer survey, as needed. * Assist the Chair in collecting and organizing course syllabi and accreditation data. Other Related Duties - 5% * Perform other related duties as assigned. Minimum Required Qualifications (Civil Service) * High school diploma or equivalent. * Any one of the following from the categories below: * Four (4) years (48 months) of work experience comparable to the third level of this series (Office Support Specialist). * Two (2) years (24 months) of work experience comparable to the fourth level of this series (Office Manager). Knowledge, Skills, and Abilities (KSAs) (Civil Service) * Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. * Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources. * Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology. * Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. * Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. * Knowledge of computers and computer systems (including hardware and software) to enter data, or process information. * Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. * Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience. * Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one. * Ability to understand written sentences and paragraphs in work related documents. * Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). * Ability to choose the right mathematical methods or formulas to solve a problem. * Ability to provide guidance and direction to subordinates, including setting performance standards and monitoring performance. Specialty Factors (Civil Service) None Preferred Qualifications (Civil Service) * Two (2) years of office experience in a higher education setting. * Experience with MyNIU, PeopleAdmin, PeopleSoft, or OnBase. Minimum Required Qualifications (SPS) N/A Additional Requirements (SPS) N/A Preferred Qualifications (SPS) N/A Physical demands/requirements * Ability to sit at desk and computer for extended periods of time. * Ability to carry small packages up to 25 pounds.

Job Description We are Gateway Regional Medical Center Our mission is to provide compassionate, high-quality healthcare services to our community, promoting wellness and healing through innovative treatments, advanced technology, and a dedicated team of professionals. We are committed to fostering a culture of respect, integrity, and excellence, ensuring that every patient receives personalized care in a safe and nurturing environment. Together, we strive to enhance the health and well-being of those we serve and to be a trusted partner in their journey to better health. Position Overview: The Clinic Coordinator is responsible for administering, directing, planning, and coordinating all clerical and administrative office activities within the clinic. This role ensures efficient day-to-day operations by overseeing front-office workflows, supporting clinical staff, and maintaining a patient-centered environment. The Clinic Coordinator manages scheduling, patient registration processes, medical record accuracy, and communication flow to promote organizational effectiveness. Additionally, the position serves as a key resource for staff, providers, and patients, helping to resolve operational issues, streamline processes, and uphold regulatory and organizational standards. Specifics: -Position: Clinic Office Coordinator -Department: Gateway Medical Group -Location: Gateway Regional Medical Center 2100 Madison Ave. Granite City, IL 62040 -Position Status: Full-time -Work Schedule: M-F 40 hrs per week Education Qualifications: Required: High School graduate or equivalent Preferred: Two years of college Preferred: Courses in medical terminology and health care office management Certification Qualifications: Required: Current Illinois Nursing License Required: Current Basic Life Support (AHA or American Red Cross BLS) certification Required: Nonviolent Crisis Intervention training course (CPI) required within 1 month of hire date Preferred: Advanced Cardiac Life Support (AHA or American Red Cross ACLS) Experience Qualifications: One (1) year of experience in an office or medically related environment. Ability to work collaboratively with all members of the health care team and excellent communication skills required. Company Benefits: Competitive salary and performance-based incentives Comprehensive health, dental, and vision insurance plans. Click Benefits Guide to see all available Retirement savings plan with employer matching Vacation time and holiday pay Shift differentials Supportive and inclusive work environment Pay Range: The pay range for this position is $23.80-35.70 per hour. Disclaimer: Pay is determined based on various factors, including education level, years of experience, relevant certifications, and specific skills related to the position. The final compensation package will be discussed with Human Resources to ensure fairness and alignment with the candidate's qualifications.

CHICAGOLAND SPEEDWAY Chicagoland Speedway is a 1.5-mile oval located in Joliet, Ill., approximately 30 miles south of downtown Chicago on Old Historic Route 66. On July 3-5, 2026, NASCAR will make its much-anticipated return to Chicagoland Speedway for three days of racing action. Position Purpose We're seeking a highly organized and detail-oriented Office Coordinator to play a critical role in the success of NASCAR's return to Chicagoland Speedway in 2026. This is a seasonal, in-office position based in Joliet, IL. As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operations, working closely with the General Manager and Director of Facility Operations. This position is ideal for an energetic professional who doesn't mind wearing multiple hats, is experienced in handling a wide range of administrative, operational and executive support related tasks, able to problem solve and work independently. Responsibilities: Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.; Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.; Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned; Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur; Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events; Manage the procurement and distribution of staff/event apparel; Uphold a strict level of confidentiality; Process incoming and outgoing mail/packages, shipping and receiving; Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs; Monitor and maintain office supply and breakroom inventory; Organize office operations and procedures; Other duties as assigned. Qualifications: At least 18 years of age. Strong communication, interpersonal, and collaboration skills. Exceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlines. Ability to remain calm and professional in high-pressure situations. A proactive and solution-oriented approach to problem-solving. Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules. Meticulous attention to detail. Reliable transportation to and from the track location. The compensation range for this position is: 16.00-18.00 Benefits Information For an overview of NASCAR Benefits, please navigate to: *********************************************** For an overview of NASCAR Benefits, please navigate to: *********************************************** Apply Now! Learn more about this role and our team by applying at ********************** for consideration. We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR! NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists. Follow us on LinkedIn and X for future opportunities and company news.

JMG Financial Group Ltd. is one of the largest independently owned fee-based wealth management firms in the Chicago area. JMG provides wealth management services to corporate executives and high net worth individuals. Investment News recently announced JMG as Best Places to Work for Financial Advisors for 2021-2025. JMG is searching for an Office Coordinator for our Downers Grove, Il office. This could be a full-time or part-time opportunity. The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of our office. This position supports administrative functions, coordinates office activities, and serves as the first point of contact for internal staff and external visitors. The ideal candidate is highly organized, detail-oriented, and can work independently. This job is required to be an onsite in our Downers Grove, IL office and is not eligible for remote or hybrid work. The duties of this role would include, but are not limited to, the following: Create a welcoming environment by greeting clients and visitors with professionalism and warmth. Manage communications by handling incoming calls and emails, ensuring inquiries are directed promptly and accurately. Oversee office inventory by monitoring supplies and placing timely orders to maintain smooth operations. Coordinate meetings and logistics, including room scheduling and technology setup for seamless execution. Handle mail and shipping services, ensuring efficient distribution and courier arrangements. Support HR and Operations with onboarding processes and employee engagement initiatives. Assist in planning company events, training sessions, and team-building activities. Serve as a liaison with building management and vendors to address maintenance and repair needs. Ensure compliance with health, safety, and industry regulations throughout the office. Maintain accurate records and manage document filing, scanning, and organization. Uphold confidentiality and regulatory standards in alignment with financial industry requirements. Education: Education may vary; High school diploma or equivalent required Compensation: Non-Exempt position, eligible for overtime, bonuses and full benefits including health, dental, vision, life, long-term disability and 401(k). Your resume and cover letter referring to this posting are required to be considered. JMG is an equal opportunity employer.

About Us HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That "industry-recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta's focus on the utility industry and HBK's focus on constructability in our designs has made our integration into the Quanta family of companies seamless. About this Role HBK Engineering is seeking an Office Coordinator who has an interest in working in a fast-paced engineering office. Our firm offers a professional work environment, excellent benefits, competitive salary and a wide range of growth opportunities. This position offers the opportunity to be a part of an office support and facilities team at our Chicago office, supporting administrative office activities and support needs of HBK employees, including engineers, designers and field crews. The candidate selected for this position would be responsible for managing all general front desk activities, coordinating office overhead services and related activities, planning travel and travel related activities for key staff members, and a variety of other administrative activities. What You'll Do Supports a friendly and efficient guest experience as the main representative at the front reception desk. Coordinates office activities and facilities, including the reception area, incoming and outgoing mail, and coordinates with facilities team on large material purchasing requests. Books travel (flights, hotels, rental cars) on behalf of our employees following the HBK travel guidelines. Potential to answer the office phone line and direct calls to employees and other offices as needed. Coordinates and supervises maintenance and alteration of office areas and equipment. Coordinates with the facilities team on purchases of office supplies, office furniture, office equipment and other office needs for the entire staff in accordance with company purchasing policies and budgetary restrictions. Performs facilities day-to-day operations. Participates as needed in special department projects. Maintains office efficiency by coordinating with facilities and employees on changes to office systems, layouts, and equipment procurement in coordination with other responsible HBK teammates. Tracks and administers office wide employee programs (examples: Gift Card Tracking, etc.). Coordinates client meetings and internal meetings (greeting, ordering lunch, etc.). Performs other general clerical/administrative support duties as needed. What You'll Bring Minimum Qualifications Bachelor's degree or equivalent experience. Required experience in similar office corodinator / support position. Preferred Qualifications Strong organizational & communication skills preferred. Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint). Must be proactive and have the ability to work independently. What You'll Get Comprehensive Benefits Package Available to Full-Time Employees Medical, Dental, Vision Insurance Company Paid Life and AD&D Optional Ancillary benefits including but not limited to: Legal, Pet, Critical Illness, Hospital Indemnity, Accident and Voluntary Life Short Term and Long Term Disability 401(k)/Roth retirement plans with company match Paid Sick, Holiday and Vacation time Compensation Range The anticipated compensation for this position is USD $22.00/Hr. - USD $25.00/Hr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Untitled Document Advancement Office Administrator Posting Category: About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at ******************* Application deadline: 1/8/2026 Minimum Starting Salary: $21.52 per hour / 7.5 hour work day Summary: Under general supervision, this position serves as an aide to the Division of Advancement and as the primary contact for questions regarding gift transactions; supports the staff of the Division of Advancement with donor events, fundraising projects, operational and procedural tasks; and handles information of a highly confidential nature. Duties & Responsibilities: Supports daily office operations through responsibilities such as document preparation and copying; screening, prioritizing, and distributing mail to appropriate staff; checking UIS Advancement emails and voicemails daily; coordinating calendars and meetings; processing expense reports for leadership; and performing additional administrative tasks to advance smooth and efficient workflow. Screens calls and visitors, determines needs and directs call/visitors as necessary, personally handling routine inquiries, requests or problems; screens and prioritizes mail and distributes to appropriate staff. Serves as the alternate Assistant to the Vice Chancellor for Advancement when the Business Manager is absent. Assists staff in special projects involving gifts and in planning and executing events as needed, such as attending event planning meetings, taking notes, working with units, setting up decorations, working reception, etc.; Enters and tracks event RSVPS in Cvent and TED, prints name tags and table cards. Compiles and verifies information in TED; updates demographic information in TED; updates committee and demographic information in TED; researches online individuals, companies, etc. as requested; assists in applying opt-out codes in TED. Processes gifts; prepares gift transmittals, bank deposits, and scans documents to UIF; researches and follows up on questions and erros; print and mail the weekly donor thank you letters. Serve as the primary contact/liaison for UIF, UIS units, and other staff for questions from donors, staff and unites regarding gift transactions. Works with Stewardship and Donor Relations Coordinator to provide support in the planning and execution of the annual Scholarship Luncheon. Assists in the review, management and mailing of recipient thank you letters and bios and post-event communications. Assists in the search, evaluation, hiring, and training of Advancement Student Worker(s). Attends Division of Advancement meetings; attends Foundation, University and campus training sessions and meetings as needed (both on and off campus). Serves as FABweb Unit Rep - conducts biennial inventory of equipment and ongoing inventory and replenishment of office supplies; utilizes project management tools to track the status of mass communications. Other duties as assigned. Minimum Qualifications: 1. High school diploma or equivalent. 2. Any one of the following from the categories below: A. Four (4) years (48 months) of work experience comparable to the third level of this series. B. Two (2) years (24 months) of work experience comparable to the fourth level of this series. Preferred Qualifications: 1. Knowledge of U of I system and/or experience in a higher education setting. 2. Bachelor's degree. Knowledge, Skills & Abilities: Proficiency with Microsoft Office suite (e.g. Word, Excel, PowerPoint) as well as proficiency with an Internet browser (e.g. Microsoft Internet Explorer, Mozilla Firefox, or comparable browser) Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork Communicating with persons outside organization - Communicating with people outside the organization, representing the organization to the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. Oral and Written Expression - The ability to communicate information and ideas verbally and in writing so others will understand ; Ability to type and transcribe accurately Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work Ability to recognize and appropriately handle items of a sensitive and confidential nature Physical Demands: Sitting : Frequently Lifting : Occasionally Carrying : Occasionally Kneeling : Occasionally Talking : Frequently Travel Requirements: 0% Occasional day and overnight travel with advanced notice Employment Policies and other information: Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam. UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System. * You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages. * Your pension from the State Universities Retirement System may affect the amount of your: * Social Security benefit and * Social Security benefit as a spouse Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at ******************** or call ************. * Please Note: All postings close at 5:00pm CST on the posting close date.*

LABORATORY - OFFICE COORDINATOR I. BASIC FUNCTION a. The primary function is to support day-to-day operations of an industrial chemical quality control and environmental testing laboratory. The laboratory is owned by and is adjacent to Canal Terminal Company (CTC). The coordination of efforts with the terminal is a primary function. II. RESPONSIBILITIES a. Receptionist for the laboratory: answer phones, record and communicate messages from and for customers, vendors, and coworkers. Monitor and act upon emails from coworkers, customers and vendors. b. Retrieve and distribute postal mail as needed. c. Maintain and order office and breakroom supplies, as needed. Order laboratory supplies as specified by laboratory personnel. Code purchased items for accounting. d. Receive supplies, including chemicals requiring filing of SDS and/or COA documentation. e. Perform annual chemical inventory, with assistance from the Chemists. f. Receive and log in environmental samples brought to the lab by customers and by the Sampling Technician. Perform and document sample temperature measurements, verify that all sample documentation and sample labeling are complete and accurate. Follow up on omissions and/or corrections as needed. g. Organize and prepare sample bottles with proper labels and preservatives. h. Keep customer documentation current regarding contacts, sampling requirements, and testing requirements. i. Communicate sampling schedules and requirements to the Sampling Technician (for environmental samples) and to the terminal operators (for CTC samples) and follow up to verify completion. Communicate schedule changes to accommodate holidays. j. Package and prepare for shipping samples to be delivered to CTC customers and external laboratories. Record test results from external laboratories. k. Perform and document regular safety equipment inspections, e.g. fire extinguishers, emergency lights, laboratory exhaust hood flow rates, etc. Coordinate with safety inspection contractors when necessary. Maintain supplies in the first aid cabinets. l. Assist with washing of laboratory glassware as needed and available. m. Communicate relevant information to and from other departments in the company. Attend weekly meetings with office staff from other departments. n. Work Monday through Friday, 8:00 AM to 5:00 PM schedule. Other 1. Perform other duties as required and directed by the Director of Terminal Services or Terminal Operations Manager. 2. Carry out the Business Philosophy, Code of Conduct, and Mission of Canal Barge Company, Inc. III. EXPERIENCE AND EDUCATION a. An Associate or Bachelor's degree is preferred. A highly capable individual with a high school diploma or GED, and with at least two years' experience in a professional workplace may qualify. Must possess or be able to obtain Transportation Worker Identification Credential (TWIC). b. Must be fluent in spoken and written English language. Must be able to compose written communication using proper grammar and spelling. c. Must have intermediate computer skills using MS Office applications on a MS Windows platform, including Word, Excel, Outlook, and Teams. d. Must be very well organized, detail orientated, have good time management skills and be able to communicate precisely. e. Knowledge of basic chemistry at a high school level, for purposes of understanding chemical classifications and names would be helpful. IV. RELATIONSHIP a. The Office Coordinator reports to the Laboratory Manager. b. Requests falling within the listed responsibilities will be made by laboratory staff and will be expected to be fulfilled unless there are extenuating circumstances and communicated to the Laboratory Manager. c. The Chief Chemist will have oversight of the Office Coordinator when the Laboratory Manager is unavailable. d. The Office Coordinator will communicate and coordinate the sampling schedule to the Sampling Technician. V. PHYSICAL REQUIREMENTS a. Physical requirements of the job include sitting for long periods of time and extensive computer work. Shipping/receiving responsibilities will require the ability to lift and carry up to 50 lbs. for short distance. Canal Barge Company and its subsidiaries are Equal Opportunity Employers - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

This job posting is anticipated to remain open for 30 days, from 05-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

CHICAGOLAND SPEEDWAY Chicagoland Speedway is a 1.5-mile oval located in Joliet, Ill., approximately 30 miles south of downtown Chicago on Old Historic Route 66. On July 3-5, 2026, NASCAR will make its much-anticipated return to Chicagoland Speedway for three days of racing action. Position Purpose We're seeking a highly organized and detail-oriented Office Coordinator to play a critical role in the success of NASCAR's return to Chicagoland Speedway in 2026. This is a seasonal, in-office position based in Joliet, IL. As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operations, working closely with the General Manager and Director of Facility Operations. This position is ideal for an energetic professional who doesn't mind wearing multiple hats, is experienced in handling a wide range of administrative, operational and executive support related tasks, able to problem solve and work independently. Responsibilities: Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.; Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.; Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned; Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur; Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events; Manage the procurement and distribution of staff/event apparel; Uphold a strict level of confidentiality; Process incoming and outgoing mail/packages, shipping and receiving; Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs; Monitor and maintain office supply and breakroom inventory; Organize office operations and procedures; Other duties as assigned. Qualifications: At least 18 years of age. Strong communication, interpersonal, and collaboration skills. Exceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlines. Ability to remain calm and professional in high-pressure situations. A proactive and solution-oriented approach to problem-solving. Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules. Meticulous attention to detail. Reliable transportation to and from the track location. The compensation range for this position is: 16.00-18.00 Benefits Information For an overview of NASCAR Benefits, please navigate to: *********************************************** For an overview of NASCAR Benefits, please navigate to: *********************************************** Apply Now! Learn more about this role and our team by applying at ********************** for consideration. We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR! NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists. Follow us on LinkedIn and X for future opportunities and company news.