Branch office administrator jobs in Iowa City, IA - 52 jobs
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Office Administrator
North American Rail Products Inc.
Branch office administrator job in Muscatine, IA
North American Rail Products is seeking an OfficeAdministrator to support the daily administrative operations of a fast-paced manufacturing and industrial environment. This role requires a highly organized and detail-oriented individual who can ensure smooth office functions, accurate financial recordkeeping, and timely administrative support across multiple departments. The OfficeAdministrator handles payroll support, data entry, purchasing, vendor coordination, and general office management while maintaining a high standard of accuracy, professionalism, and confidentiality.
Major Responsibilities
Support the payroll process by collecting, verifying, and submitting employee time records.
Enter receipts, statements, and financial documents into accounting systems with accuracy and timeliness.
Assist with invoice processing, vendor correspondence, and reconciliation of accounts payable records.
Monitor office supple and sundry inventory, place orders, and maintain organized storage areas.
Create and manage purchase orders and order entries withing CMIC or similar ERP systems, ensuring accuracy and compliance with company standards.
Maintain organized digital and physical filling systems for financial and administrative documentation.
Provide administrative support to management and shop personnel, including scheduling, communications, and coordination of office activities.
Prepare routine reports, correspondence, and other documentation as required.
Perform all other duties as assigned.
Requirements
Education Required:
High School Diploma or equivalency required
Work Experience Required
2-4 years of experience in officeadministration, preferably within a manufacturing or industrial environment
Experience supporting payroll processes, accounting data entry, or account payable functions
Familiarity with CMIC or comparable ERP systems is highly preferred
Skills & Knowledge Required
Exceptional attention to detail, accuracy, and organizational discipline
Proficiency in MO Suites, including Word, Excel, and Outlook
Foundational understanding of payroll procedures and basic accounting principles
Ability to manage multiple priorities, maintain confidentiality, and meet established deadlines in a fast-paced environment
Strong written and verbal communication skills, with the ability to collaborate effectively with both office and shop personnel
Demonstrated problem-solving capability and sound judgement in adm9inistrative decision-making
$29k-40k yearly est. 2d ago
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Branch Office Administrator
CNO Financial Group 4.2
Branch office administrator job in Cedar Rapids, IA
Job Title
BranchOfficeAdministrator
Job Details
Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork
$34k-43k yearly est. Auto-Apply 60d+ ago
Project Administrative Assistant - Data Center
Cupertino Electric 4.9
Branch office administrator job in Cedar Rapids, IA
**Posting Title:** Project Administrative Assistant - Data Center **Reports To:** Senior Project Manager **Salary Range:** $19.00/hour to $25.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
**WHO WE ARE**
For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.
**THE DATA CENTER TEAM**
We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies.
**ABOUT THE ROLE**
The Project Administrative Assistant at Cupertino Electric provides daily support to the Commercial Interiors Team that includes Senior Project Managers, Project Managers, Assistant Project Managers, and Project Engineers. This role is vital in ensuring information flow between office, field, vendors, and general contractors.
+ Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors.
+ Coordination of job start and job close
+ Contract routing
+ Data entry for weekly field employee hours, processing of material to purchasing agent
+ Work with personnel to assist in data entry for job tasks
+ Maintain and update job files, controlled forms/logs
+ Order drawings for field/office personnel
+ Phones, copying, scanning and shipping
**Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks.
**Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
**Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments.
**ABOUT YOU**
+ Excellent organizational, time management, and project management skills. Demonstrated ability to work effectively in a fast-paced environment
+ Outstanding communication skills (written and spoken)
+ Critical reasoning
+ Intermediate in MS Office, including Word, Excel, PowerPoint, Outlook
+ Oracle, JD Edwards are highly desirable
**MINIMUM QUALIFICATIONS**
_Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._
**Education:** High School Diploma or GED required.
**Licensure/Certifications:** None required.
**Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred.
*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.
\#LI-DM1
**PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (********************************************
CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
$19-25 hourly 11d ago
Administrative Support (Insurance)
Collabera 4.5
Branch office administrator job in Cedar Rapids, IA
Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers.
Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations.
For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings.
Awards and Recognitions
--Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012)
--Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013)
--Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US.
Job Description
Summary of Job:
Insurance Administrative Support is an entry level processing and phone based position.
Administrative/Processing:
· Process Application/Cancellations
· Process returned mail
· Process Address Changes
· Any other miscellaneous processing as needed
Phone:
· Handle calls regarding the Toyota Prepaid Maintenance plan
· Process Toyota Prepaid Maintenance claims
· Handle other Dealer and Customer calls as needed
***Hours will be anywhere from 7 AM to 7 PM Monday through Friday and 8 AM to 1 PM on Saturday.
Qualifications
Requirements:
· Spanish-speaking candidates HIGHLY PREFERRED
· Strong customer service and phone etiquette
· Must have strong and accurate data entry skills
Additional Information
All your information will be kept confidential according to EEO guidelines.
$47k-66k yearly est. 60d+ ago
Secretary - Creston
Uiowa
Branch office administrator job in Iowa City, IA
University of Iowa Healthcare, Child Health Specialty Clinics (CHSC), is seeking an 80% Secretary II. This position is located in Creston, IA.
Manages the daily administrative and patient services functions for a CHSC Regional Center. Duties include managing office and clinic functions; managing patient scheduling, registration and medical information; serving as primary contact for the Regional Center; and managing purchasing and travel function.
Serve as primary contact for a CHSC Regional Center. Represents CHSC to outside agencies/programs/constituents. Receives inquiries and provides information and/or refer inquiry to appropriate staff member.
Manage daily operations of a CHSC Regional Center.
· Manage and maintain flow of clinic appointments and processes.
· Assist in ensuring mission of family centered care by using knowledge of needs of families with a child with a special health care need to provide specialized assistance during the patient/families' appointment.
· Use specialized knowledge of UI Health Care Telehealth appointment processes to manage telehealth appointments within a CHSC Regional Center.
· Make arrangements for set up of equipment and supplies for clinics.
· Arrange for maintenance of equipment and facilities as needed.
· Receive, review and process all incoming mail.
Manage patient scheduling, registration and check in processes
· Schedule patient appointments in EPIC.
· Register patients upon arrival in CHSC Regional Center.
· Update EPIC system upon arrival of the patient/registration. Enter no-show patients and cancellations into the EPIC system.
Manage patient information.
· Determine need for release of information authorizations to appropriate individuals/providers/programs. Ensure releases are received and scanned into EPIC.
· Obtains insurance information from patient/family.
· Initiate and/or update patient database (demographics, check-in, no-shows, cancellations, patient number, etc) in EPIC.
· Maintain EPIC patient records by determining documents/records to be scanned.
· Enter telephone call and notes into EPIC.
· Determine information needed from community providers and processes requests for information
· Determines need for reports to be distributed to individuals/programs/providers, ensures releases are available and distributes reports from EPIC to designated recipients.
Initiate purchasing requests for CHSC Regional Center. Uses knowledge of CHSC and University of Iowa Healthcare policies and procedures to determine appropriateness of request. Reconcile procurement card monthly.
Manage travel for CHSC Regional Center Staff. Create travel requests and uses knowledge of CHSC and University of Iowa Healthcare policies and procedures to determine allowable amounts for travel reimbursement.
Participate in CHSC Regional administrative staff conferences calls. Serve as facilitator on a rotating basis. Create agendas and meeting minutes for CHSC Regional Center.
Travel to other CHSC Regional Centers as needed to receive orientation/training, or to provide assistance to other regional clinics.
Perform other duties as assigned by ARNP-S.
Required Qualifications:
Any combination of related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to two years full-time employment and includes the use of word processing.
Desired Qualifications:
· Excellent written and verbal communication and interpersonal skills.
· Demonstrated experience providing administrative support to multiple leaders or providers.
· Demonstrated customer service experience in a fast-paced environment.
· Demonstrated proficiency with Electronic Health Records systems such as Epic.
· Demonstrated proficiency with Microsoft Office applications (i.e. Word, Excel, Outlook and PowerPoint).
· Demonstrated proficiency with virtual meeting platforms (i.e. Skype, Zoom).
Percent of Time: 80%
Location:, Creston, IA
Salary: Minimum $30,651.84 Maximum $45,618.62.
Benefits Highlights: Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
University of Iowa Healthcare-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.
Child Health Specialty Clinics is a community-based public health agency that serves children and youth, birth through 21, who live in Iowa and have or are at an increased risk for a chronic condition, and have a need for special services. Chronic conditions can include physical, developmental, behavioral and or emotional issues. Services are provided through family to family support, care coordination and clinical services. Child Health Specialty Clinics is committed to health equity by ensuring Iowa's children and youth with special health care needs have access to health care that provides equal opportunity for health and well-being.
Application Process: In order to be considered, applicants must upload a resume and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 10 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact Lisa Dismang at **********************
Additional Information Compensation Contact Information
$30.7k-45.6k yearly Easy Apply 60d+ ago
Office Coordinator-MHC Washington County
Hillcrest Family Services 3.7
Branch office administrator job in Washington, IA
Responsibilities The Office Coordinator at our Mental Health Center- Washington County is responsible for overseeing and managing the daily administrative activities of an office. The Office Coordinator ensures that the office runs smoothly by managing various tasks such as scheduling, handling correspondence, maintaining office supplies, and providing general administrative support to staff. In addition, you will:
* Greet individuals who enter the business office and assists clients with the check in process including verifying client information, insurance information or funding source and making copies of insurance cards as needed. Updating NetSmart with any changes as needed.
* Verify initial insurance eligibility prior to intake appointment. Collect co-pays, co-insurance, deductibles, overdue balances from clients at each appointment and documents on their deposits.
* Obtain consent for treatment, demographic information, appropriate releases of information, and other required intake information from clients.
* Monitor clients' need for prior authorization and additional authorization for services and ensures that authorization is obtained.
* Provide clients, families, and funders with client history as needed while maintaining HIPAA guidelines.
* Manage client records according to agency, state and federal guidelines. Communicate discharged client information to the Discharge Coordinator.
* Answer the telephone and screen/routes all calls appropriately, taking messages if needed.
* Serve as a support assistant to all clinical and medical staff including assisting with therapists' scheduling needs and monitoring prescribers' schedules to ensure minimal gaps in their schedules.
* Maintain Appointment Fill list as needed and call clients' when there is availability. Enforce the no show policy and maintains walk-in or on-call status spreadsheets and documents in the scheduler under alerts.
* Assist eligible clients with completing the initial Region application and upon expiration of their application.
* Send copies of billing sheets, insurance cards, Region applications, Region Notice of Decision (NOD), and demographic information to the main office when requested.
* Coordinate requests for IT assistance, copier and fax maintenance, and telephone system service as needed. Ensure that the office is stocked with adequate office supplies.
* Maintain cleanliness of office including dusting, vacuuming, and removing trash in providers' offices and common areas if applicable.
* Balance petty cash bag monthly and submits for replenishment from Finance if more than $10. Prepares weekly and monthly bank deposits and takes the deposits to the bank. Reconciles One Card statement and allocates invoices for the mental health center.
* Serves as a support for the other MHC with NetSmart functions and questions, including the scheduler.
* Other duties as assigned.
Requirements
Education:
* High school diploma or equivalent is required.
Experience:
* Previous experience as an office coordinator, office assistant, or a similar role is preferred.
* Previous experience working with an electronic health record (EHR) system is preferred.
Knowledge/Skills:
* Strong organizational and multitasking skills.
* Excellent verbal and written communication skills.
* Proficient in Microsoft Office
* Detail-oriented, proactive, and capable of handling confidential information with discretion.
Benefits
Competitive benefits package for full-time employees working 30+ hours a week:
* Health insurance (up to 79% employer paid)
* Dental insurance
* Vision insurance
* 401(k) with profit sharing and employer match
* Paid time off (accrue up to 80 hours during first year of employment; increases based on tenure with agency)
* 10 paid holidays
* 80 hours sick time
* 2 wellness days
* Staff development and training
* Public Service Loan Forgiveness (PSLF) eligibility for federal student loans
* Employer paid CEU's through Relias
* PerkSpot- employee discount program
* Employee assistance program
* Advancement opportunities
About the Organization
Hillcrest is a non-profit organization that assists adults and children in need of help. Every day, Hillcrest builds confidence in hundreds of people and families. We strive to be a leading provider in supporting brain health and wellness. We're a place where compassion is commonplace. Where our passion soars and faith restores.
COVID-19 Vaccination Not Required*
$29k-35k yearly est. 42d ago
Office Support
Work at TASC
Branch office administrator job in Marion, IA
Working at TASC At TASC (Treatment Alternatives for Safe Communities), our mission is to build a healthier, safer, more just society. Since 1976, we have been guided by the belief that every individual holds the potential for positive change. We advocate, support, and most importantly, empower people to break barriers, find recovery, and reshape their destinies. Through the use of SPECIALIZED CASE MANAGEMENT , we create a world where recovery, justice, and empathy lead to thriving communities. Our foundation is anchored at the intersection of behavioral health and the criminal legal system. Today, TASC also operates at the forefront of transformative solutions. We are a social impact organization that embodies a future where health, safety, and justice are synonymous with hope. We are TASC!
In our Youth and Family Services, we help parents and young people who are striving to become healthy and restore their relationships. We work in partnership with human services, child welfare systems, juvenile courts, and community-based providers so that together, we can help individuals and families obtain the services and skills they need to live in positive, healthy ways.
We re Hiring: Office Support
Salary Range: $36,500 $39,000 (based on experience and education)
Position Summary: As Office Support, you will provide specialized clerical and office functions that require detailed knowledge of agency procedures. You ll be responsible for managing the reception area, assisting with client scheduling, supporting staff, and maintaining data and records. This role plays a crucial part in ensuring day-to-day operations run smoothly and efficiently.
Key Responsibilities
Manage the reception area and ensure effective communication with staff and clients.
Provide clerical support to the program team
Answer and direct incoming telephone calls
Type and proofread letters, reports, and other materials
Enter data into the Management Information System, including Electronic Client Records (ECR)
Maintain appointment schedules for evaluations and orientations
File, update records, manage inventory, and maintain mailing lists and databases
Photocopy and distribute materials as needed
Keep the office space and equipment clean and organized
Take notes or minutes during meetings
Continuously evaluate work processes and suggest improvements
Qualifications
High school diploma or GED
Four to seven years of related experience and/or training preferred
Equivalent combinations of training and experience may be considered
Knowledge of clerical procedures, word processing, file management, and database systems
Strong communication, organization, and customer service skills
Benefits
Medical, Dental, Vision, and Life Insurance
Flexible Spending Accounts
Short and Long-Term Disability
Paid Time Off, Sick Time, and Floating Holidays
Tuition Reimbursement
403(b) Retirement Plan
How to Apply
Visit ************ to apply online.
TASC is an Equal Opportunity Employer and a Drug-Free Workplace. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, veteran or military status, or any other protected category under federal or state law.
$36.5k-39k yearly 11d ago
PT Seasonal Pool Assistant (2026)
City of Marion, Ia 3.3
Branch office administrator job in Marion, IA
Sourcing candidates for mid-April through July 2026. Successful candidates will need to be available evening hours of 4-7:30 pm, Monday - Friday, June 1-12 and 8 am - 12 pm, Monday - Friday, June 15 - July 31. Must be at least 14 years of age. Application deadline is February 28, 2026.
Please note that all communication will be via email and text message.
Job Summary
The Pool Assistant is responsible for instructing and overseeing the Red Cross Swim Lesson program at the Marion Municipal Pool under the direction and supervision of the Recreation Superintendent and the Pool Swim Lesson Coordinator.
Duties/Essential Functions/Skills
* Assist with swim lessons as an aide, including assisting the Swim Lesson Instructor (lifeguard).
* Knowledge of all swimming strokes and techniques.
* Ability to concentrate on pool supervision in an active environment with many distractions.
* Ability to work with peers and children in a water environment.
* Ability to read, write, speak and understand English to communicate effectively with fellow employees and the general public by telephone, written format, and in person.
* Ability to work long hours outdoors, occasionally under adverse weather conditions.
* Must not pose a direct threat to the health or safety of other individuals in the workplace or citizens encountered during work.
Background Checks
* Pre-employment Physical
* Drug Screen
* Criminal Check
* Sex Offender Registry
$23k-30k yearly est. 20d ago
Office Administrator
American Track
Branch office administrator job in Muscatine, IA
North American Rail Products is seeking an OfficeAdministrator to support the daily administrative operations of a fast-paced manufacturing and industrial environment. This role requires a highly organized and detail-oriented individual who can ensure smooth office functions, accurate financial recordkeeping, and timely administrative support across multiple departments. The OfficeAdministrator handles payroll support, data entry, purchasing, vendor coordination, and general office management while maintaining a high standard of accuracy, professionalism, and confidentiality. MAJOR RESPONSIBILITIES• Support the payroll process by collecting, verifying, and submitting employee time records.• Enter receipts, statements, and financial documents into accounting systems with accuracy and timeliness. • Assist with invoice processing, vendor correspondence, and reconciliation of accounts payable records. • Monitor office supple and sundry inventory, place orders, and maintain organized storage areas. • Create and manage purchase orders and order entries withing CMIC or similar ERP systems, ensuring accuracy and compliance with company standards. • Maintain organized digital and physical filling systems for financial and administrative documentation. • Provide administrative support to management and shop personnel, including scheduling, communications, and coordination of office activities. • Prepare routine reports, correspondence, and other documentation as required. • Perform all other duties as assigned.
REQUIREMENTS Education Required:• High School Diploma or equivalency required Work Experience Required:• 2-4 years of experience in officeadministration, preferably withing a manufacturing or industrial environment • Experience supporting payroll processes, accounting data entry, or account payable functions • Familiarity with CMIC or comparable ERP systems is highly preferred Skills & Knowledge Required:• Exceptional attention to detail, accuracy, and organizational discipline • Proficiency in MO Suites, including Word, Excel, and Outlook • Foundational understanding of payroll procedures and basic accounting principles • Ability to manage multiple priorities, maintain confidentiality, and meet established deadlines in a fast-paced environment • Strong written and verbal communication skills, with the ability to collaborate effectively with both office and shop personnel • Demonstrated problem-solving capability and sound judgement in adm9inistrative decision-making
$29k-40k yearly est. 8d ago
Administrative Specialist
CCR 3.3
Branch office administrator job in Cedar Rapids, IA
BUSINESS UNIT: Business Services
FUNCTION: Support Services
REPORT TO: Director of Human Resources
CLASSIFICATION: Exempt
EDUCATION: Associate's or Bachelor's Degree in Business Administration, Human Resources, Communications, or a related field.
EXPERIENCE: 5+ years experience
Who We Are Looking For
CCR builds and delivers innovative technology solutions and products for partners local and across the globe.
We are seeking a proactive and detail-oriented Administrative Specialist to be a vital part of our team. This role is essential for ensuring the smooth and efficient operation of our office environment, with a strong focus on providing exceptional customer service and supporting our internal communications processes. This position reports directly to the Director of HR and will be required to work in the office every day.
Our ideal candidate thrives in an innovative and agile environment, is a go-getter who works collaboratively and partners across matrixed teams to plan, implement, and support our technology by developing strong relationships. This role will also play a key part in supporting the Human Resources department with critical administrative tasks.
What You'll Accomplish and Experience
Office Operations & Support
In-Office Presence: Required to work in the office five days a week to ensure continuous support for all team members and office functions.
Front Desk & Visitor Management: Serve as the first point of contact for visitors, clients, and vendors by greeting them and directing them to the appropriate team member or department.
Answering Phones: Handle incoming phone calls in a timely and courteous manner. Assist callers with inquiries and route calls to the appropriate team members.
Scheduling and Calendar Management: Assist with scheduling appointments, meetings, and conference calls for team members. Maintain and update calendars.
Office Supplies and Inventory Management: Monitor and maintain inventory of office supplies, placing orders as needed. Keep office supplies organized and accessible to team members.
General Administrative Support: Provide general administrative support to various departments as needed, including photocopying, filing, and data entry.
Meeting and Internal Event Planning Support: Assist in coordinating internal company meetings, team gatherings, and team member events. This includes scheduling venues, arranging catering, preparing materials, and managing RSVPs to ensure successful, efficient gatherings that support internal communication and morale.
Company Travel Coordination: Act as the lead point of contact for team members traveling on behalf of the company. Assist in arranging travel itineraries and ensuring compliance with travel policies.
Human Resources Administrative Support
Interview Scheduling & Coordination: Manage the scheduling of candidate interviews across multiple stakeholders. Coordinate all necessary logistics for virtual and in-person interviews, ensuring a positive candidate experience.
Confidential Admin Support: Assist the HR Director with the organization, maintenance, and filing of confidential team member records and HR documents, including support for TM Life Event Support administration.
Onboarding & Offboarding Support: Provide administrative support for new hire onboarding, including coordinating first-day logistics and scheduling stay interviews.
Expense Management: Assist in managing expense reports and reimbursements for team members, ensuring timely and accurate processing and compliance with company policies.
Team Member Recognition: Distribute Birthday & Anniversary Reminders. Manage the fulfillment and tracking of Apparel store gift cards for new hires and process gift card purchasing requests for recognition programs.
Cross-Functional Collaboration & Projects
Contributing to Internal Communications: Assist in the development and dissemination of internal communications materials, including newsletters and announcements. Help maintain the company intranet.
Cross-Functional Backup: Serve as a key resource by providing back up support for the CEO.
Assisting on Special Projects: Collaborate with team members to provide administrative support for special projects as needed.
Perform other duties as assigned.
Desirable Previous Experience
Proven experience in an administrative role, preferably in a fast-paced office environment.
Excellent communication skills, both written and verbal.
Strong customer service orientation with a friendly and professional demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Ability to multitask, prioritize, and manage time effectively.
Strong attention to detail and organizational skills.
Strong diagnostic and problem-solving skills.
Dedicated customer service and support.
Ability to work in a fast-paced, innovative environment.
Demonstrate support and enthusiasm for change and innovation.
Thorough and resourceful in completing tasks independently.
Ability to work effectively within matrixed teams by developing, maintaining and strengthening partnerships with others inside and outside the organization.
Ability to exercise a high degree of good judgment and independence.
Continually seeking opportunities to gain new knowledge.
Why CCR
CCR is a privately held corporation that was founded in 1986 that provides technology services to large and small businesses nation-wide from our location in Cedar Rapids, IA.
Our achievements include:
Top quartile revenue growth for each of the last 5 years as per the worldwide Service Leadership Index precision benchmark.
Nationally recognized as “Great Place to Work” - 10 years in a row
10-years consecutively listed on Inc. 5000 - Fastest Growing Privately Owned Companies in America
8x top 100 listing on MSPMentor 501 internationally
Nationally awarded Platinum HIRE Vets Medallion
4x TAI IT Service Provider of the Year
Learn more about CCR and our values: *************************
CCR offers a unique work-life balance and environment. Our competitive benefits package includes free daily lunch for onsite employees in Cedar Rapids, gym membership reimbursement, health, dental, and vision insurance, paid time off and paid holidays, a 401k program, quarterly profit sharing, short & long term disability and life insurance and lots of development opportunities to help you grow your professional career.
Learn about our culture: **********************************************************
$28k-39k yearly est. 60d+ ago
Temporary Administrative Assistant
Timpte Inc. 4.3
Branch office administrator job in Cedar Rapids, IA
Timpte has an immediate opening for a Temporary Administrative Assistant for our Cedar Rapids, IA location! Timpte is looking for an individual to assist with the administration of the day to day operations of the Customer Support Center location. In this position, you will provide administrative support to the branch trailer sales, parts and service departments. .
Pay for this position is $20-22/hour DOE. This is a temporary position and will be 2-3 months. Timpte offers flexibility and this position can be either part-time or full-time based on selected candidate.
Essential Functions
• Answer and direct incoming telephone communications. Greet customers and visitors.
• Create and modify documents, files and perform data entry in accordance with established policies and procedures.
• Order and maintain office supplies.
• Collect, maintain and deposit customer payments for all departments.
• General clerical duties including but not limited to, copying, faxing, filing and mailings.
Professional Attributes
• High energy and enthusiasm, with a strong commitment to exceeding company expectations
• Flexibility and openness to work on a variety of assignments
• Strong communication and interpersonal skills, displaying the ability to connect and build relationships with customers, and peers
• Team player with a strong desire to be an active, long-term participant in the growth of local business and the company overall
Desired Skills, Knowledge, and Qualifications
• Must have an Associate's Degree in related field or 2+ years office business experience.
• Excellent communication skills, both verbal and written and presentation skills.
• Must be proficient in Microsoft Office programs; including Word, Excel, etc.
• Deliver excellent customer service at all times
• Ability to work independently and demonstrate problem solving skills.
• Have insurable driving record and valid driver's license.
• Must be able to maintain confidentiality of proprietary information.
$20-22 hourly Auto-Apply 20d ago
Turf Assistant
McGrath Family of Dealerships
Branch office administrator job in Cedar Rapids, IA
Job Description
ob Title: Turf Assistant - Triple Play Park ????⚾
Seasonal | Flexible Hours
About the Job: Love being outdoors? Want to work at the ballpark this season? Triple Play Park is looking for a Turf Assistant to help keep our fields looking sharp and game-ready! You'll work alongside our Turf Manager to make sure players and fans enjoy the best fields in town.
What You'll Do:
Help mow, water, and care for the fields.
Pitch in with seeding, fertilizing, and keeping the grass healthy.
Assist with field prep before games and events (chalk lines, dragging infields, etc.).
Keep equipment and grounds clean and in good shape.
Work outdoors, stay active, and have fun while keeping our park looking awesome!
What We're Looking For:
Enjoy working outdoors (sunshine + fresh air bonus ????).
Comfortable using (or willing to learn) basic turf equipment like mowers and trimmers.
Can handle physical work like lifting, bending, and being on your feet.
Team player with a good attitude-reliability is key!
Available to work flexible hours, including evenings and weekends during the season.
Perks:
Seasonal job with a fun, sports-focused atmosphere.
Gain hands-on experience in turf and groundskeeping.
Stay active and outdoors all season long.
Be part of the team that keeps Triple Play Park looking its best!
$24k-56k yearly est. 8d ago
Brewery Assistant
Bbqholdingscareersite
Branch office administrator job in Cedar Rapids, IA
This position is primarily responsible for producing wort and maintaining brewing equipment and facility.
Primary Job Responsibilities:
Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels.
Repair brewery equipment with assistance from other Brewhouse employees.
Completion of daily cleaning and maintenance checklists
Aid with yeast propagation following Company's process.
Maintain cleanliness of all areas in the brew house.
Work with Lab Technician to ensure our product meets our standards of the highest quality.
Maintaining the use of standard operating procedures unless otherwise instructed.
Communicate regularly and efficiently with Granite City staff.
Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary.
Arrive to each shift on time with a positive attitude.
Complete all necessary paperwork accurately and on time.
Perform others duties as assigned.
Requirements:
Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail.
Excellent interpersonal, oral, and written communication skills.
Passion and commitment for brewing.
Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height
Frequently
Standing for extended periods
Able to enter and exit brewery vessels for cleaning and inspection
Work in environments of 32 to 100 degrees Fahrenheit
Able to understand MSDS and handle chemicals utilized in the brewery
Able to multi-task and work both unsupervised and as part of a team
Educational Requirements:
High School Degree or Equivalent
Brewing experience preferred , but not required
Valid Driver's License
Must be able to pass a Motor Vehicles Records background check
Must be able to work a flexible schedule of nights, days, weekends and holidays
$24k-56k yearly est. 12h ago
Administrative Assistant
Infinity 4.5
Branch office administrator job in Cedar Rapids, IA
Part-time Description
At Infinity, energy isn't just encouraged-it's expected. We live by Energy, Excellence, and Execution, and we deliver Life-Changing Experiences for our employees every single day.
Recognized by the Detroit Free Press, Des Moines Register, and Corridor Business Journal, Infinity is a multiple-time recipient of Top Workplaces and Coolest Places to Work awards. These honors reflect what our team already knows: when high performers are supported, recognized, and challenged, incredible things happen.
From a casual dress code and a vibrant break room to team events and community impact initiatives, Infinity is a place where performance meets purpose-and where people actually enjoy showing up.
Why High Performers Choose Infinity:
At Infinity, we invest in people who want to grow, win, and build something meaningful:
Competitive hourly base pay + commission
Paid Time Off (vacation, personal, sick) plus 7 paid holidays
401(k) with company match after 6 months -
100% vested immediately
Best-in-class Blue Cross Blue Shield health benefits for full-time employees
Clear career pathing & internal promotions - we promote from within
Award-winning training program starting Day 1
A strong 10X performance culture, with certification for every team member
Role Overview: Administrative Assistant:
Infinity is seeking a high-energy Administrative Assistant who thrives in a fast-paced, performance-driven environment. This role is a critical hub of our office-combining administrative support, front-desk presence, and facilities coordination.You'll be the first impression for guests, a trusted resource for employees, and a proactive partner in keeping the workplace organized, efficient, and ready to perform at a high level every day.
Requirements
What You'll Own:
Serve as the first point of contact for guests, vendors, and incoming calls
Provide administrative support across leadership and departments
Schedule meetings, manage conference rooms, and assist with travel coordination
Receive, sort, and distribute mail and deliveries
Manage office supply inventory and place orders proactively
Partner with vendors and building management on facilities needs
Support onboarding by preparing workspaces and welcome materials
Help plan and execute company events, celebrations, and engagement activities
Keep front desk, breakroom, and shared spaces organized, stocked, and guest-ready
Take on additional administrative or facilities projects as needed
The Ideal Candidate:
You're organized, upbeat, and take pride in being the person others can rely on. You bring structure to chaos, warmth to every interaction, and ownership to everything you do.
You'll thrive here if you have:
2+ years in an administrative, receptionist, or office support role
Strong written and verbal communication skills
A friendly, professional, service-oriented mindset
Excellent organizational and multitasking abilities
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
Experience working with vendors or managing office supplies (preferred)
A self-starter mentality and comfort in a fast-moving environment
The discretion to handle confidential information with integrity
Physical Requirements:
Ability to sit and work at a computer for extended periods
Ability to lift up to 25 pounds (supplies, packages, event setup)
Ready to Join a Team That Performs at a High Level-Together?
If you're looking for more than just a job-and want to be part of a culture that values accountability, growth, and results-Infinity is the place for you.
$34k-42k yearly est. 20d ago
Night Removal Assistant
Cedar Memorial 3.6
Branch office administrator job in Cedar Rapids, IA
Part-time Description
Provides support and assistance to the Cedar Memorial Licensed Funeral Directors in bringing deceased individuals into the care of the funeral home. This position would be on-call from 5:00 PM to 7:30 AM one to two nights per week.
Duties/Responsibilities:
On an as-needed (on-call) basis, accompanies the Licensed Funeral Director to the place of death (home, hospital, care facility, other locations).
Transports deceased body to the funeral home from hospitals, homes, or other locations.
Follows the direction of the Licensed Funeral Director to assist with the removal of the deceased respectfully, compassionately, and professionally.
At the request of the Funeral Director, may drive to the place of death, which could be a significant distance, in various weather conditions.
Provides exceptional customer service to families, medical staff, and Associates.
Follows company safety policies and procedures.
Maintains a safe driving record in accordance with Cedar Memorials' insurance policy.
Performs other related duties as assigned.
Requirements
Required Skills/Abilities:
Excellent verbal and written communication skills.
Keen social awareness and integrity.
Excellent understanding of customer service.
Excellent skills working with a team.
Education and Experience:
High school diploma or equivalent required.
Valid driver's license.
Physical Requirements:
Lifting upwards of 150 pounds of force regularly with the assistance of a team lift.
Driving
Stooping
Reaching
Walking
Bending
Keyboarding
Hearing
Standing
Talking
Repetitive Motions
Working in seasonal weather conditions
$26k-31k yearly est. 60d+ ago
Brewery Assistant
Granite City 3.6
Branch office administrator job in Cedar Rapids, IA
This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels.
* Repair brewery equipment with assistance from other Brewhouse employees.
* Completion of daily cleaning and maintenance checklists
* Aid with yeast propagation following Company's process.
* Maintain cleanliness of all areas in the brew house.
* Work with Lab Technician to ensure our product meets our standards of the highest quality.
* Maintaining the use of standard operating procedures unless otherwise instructed.
* Communicate regularly and efficiently with Granite City staff.
* Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary.
* Arrive to each shift on time with a positive attitude.
* Complete all necessary paperwork accurately and on time.
* Perform others duties as assigned.
Requirements:
* Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail.
* Excellent interpersonal, oral, and written communication skills.
* Passion and commitment for brewing.
* Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height
* Frequently
* Standing for extended periods
* Able to enter and exit brewery vessels for cleaning and inspection
* Work in environments of 32 to 100 degrees Fahrenheit
* Able to understand MSDS and handle chemicals utilized in the brewery
* Able to multi-task and work both unsupervised and as part of a team
Educational Requirements:
* High School Degree or Equivalent
* Brewing experience preferred , but not required
* Valid Driver's License
* Must be able to pass a Motor Vehicles Records background check
* Must be able to work a flexible schedule of nights, days, weekends and holidays
$23k-28k yearly est. 60d+ ago
Iowa Spring League Scouting Assistant - Cedar Rapids, IA
Perfect Game USA 3.8
Branch office administrator job in Cedar Rapids, IA
Responsibilities: · Assist Perfect Game in identifying top prospects in each graduating class at tournament and showcase events. · Able to complete the write-ups of prospects seen in a timely manner and to be posted on the website the next day. · Provide extensive social media coverage of prospects from tournaments and showcases.
· Assist in all PG Event operations when necessary
Start Date: 3/28End Date: 4/26
EXPERIENCE REQUIRED:
It is preferred that the candidates have strong knowledge and passion for the game of baseball as well as a basic understanding how to evaluate players to build on with this internship. Experience or confidence in one's writing ability is a plus as well as experience with video.
COMPANY INFORMATION: Perfect Game Inc. (PG) is the leader promoting the game of baseball now and in the future by hosting the highest quality amateur events while providing meaningful opportunities and information to players, families, MLB organizations, college coaches, and fans.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
$27k-37k yearly est. 2d ago
AE Building Secretary
Clear Creek Amana CSD
Branch office administrator job in Oxford, IA
For the 2026-27 School Year
TITLE: Building Secretary
JOB SUMMARY: To support the positive development and intellectual growth of students. This position will require a wide range of skills due to the high volume of work. This person is typically the first point of contact for visitors and should be able to professionally handle some intermittent chaos the environment may bring. The individual in this position must be able to adapt and respond to the different personalities and situations in a professional and pleasant manner. This position will have administrative and counseling office support responsibilities.
REPORTS TO: Principal or Designee
QUALIFICATIONS
High School Diploma or equivalent
Ability to work with a high degree of accuracy in detail oriented jobs.
Ability to organize and prioritize projects and deadline driven.
Effective oral and written communications.
Knowledge of modern office practices, procedures, and equipment.
Proficient use of Microsoft Word, Excel, the Google suite and the ability to learn other computer programs as necessary. Other programs include:
PowerSchool and Schoology
AESOP (Substitute and Leave System)
Pleasant personality with strong consumer service orientation.
Ability to work under pressure with frequent interruptions.
Maintain student records and to prepare state reports from such records.
Establish and maintain effective working relationships with co-workers and the public.
Capable of representing the school in a professional manner, which includes but not limited to confidentiality, communication skills, and dress.
JOB RESPONSIBILITIES
Receives phone calls from the public and staff. Provides appropriate information. If necessary, route calls to other officials for resolution and follow-up.
Produce letters and correspondence
Prepare and distribute mail
Prepare student reports related to attendance, schedules, enrollment
Process and check in requisitions
Arrange meetings as directed. Prepare schedules and inform participants, confirming dates and times.
Administer first aid and medications in absence of nurse
Attend meetings as assigned.
Establish, revise, and maintain office files and other clerical procedures.
Order office supplies as needed.
Assist in completing state reports.
Regular and prompt attendance
Work with counseling staff as needed
Other duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The information contained in this job description is in compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned. The Clear Creek Amana School is an Equal Opportunity Employer. The district does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, creed, sexual orientation or gender identity. Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
*******************************************************
$24k-36k yearly est. 3d ago
Senior Engineering Project Assistant (Onsite)
RTX
Branch office administrator job in Cedar Rapids, IA
Country:
United States of America Onsite
U.S. Citizen, U.S. Person, or Immigration Status Requirements:
The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
Security Clearance Type:
DoD Clearance: Secret
Security Clearance Status:
Active and existing security clearance required after day 1
Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market.
The EPA will be responsible for assisting software and systems engineers with administrative, documentation, process, and general engineering related support activities. Individuals must demonstrate the ability to support several engineers, providing the wide variety of administrative and computer skills to assist engineering projects. Assignments typically include:
Preliminary document formatting and preparation utilizing computing resources with a variety of applications
Performs as primary engineering support focal point for inquiries and problem resolution during the artifact pre-release phase
Support to the release and revision phases of the engineering development cycle
Performs project non-technical duties
Serves as process and tool expert for engineering design teams
Must possess ability to coordinate and lead activities as well as strong organization and analytical skills
What You Will Do
Edits format of software/systems documentation. Verifies change requests are in the proper state and implements into documentation. Performs data conversion using various application media for software development or project file maintenance
Provides tools expertise and support to Engineering: MS Office Apps, requirements capture databases, change management and tracking tools. Generate reports as required
Interfaces with engineers and engineering managers to create/edit documentation
Ensures compliance with the Third-Party Intellectual Property process
Collects metrics and supports the preparation of presentation materials for analysis
Works with Engineering to train on processes and tools. Identifies opportunities for continuous process improvements
Assists in tracking action items and tasks in the change management process
Supports the Bid & Proposal process, assisting in bid narratives and bid reviews
Acts as primary focal and liaison for program support, across engineering and other departments
Networks with both internal and external personnel at multiple levels
Generally, works on assignments which are given by the engineering teams
Works with engineering teams to effectively resolve issues
Potential Additional Job Responsibilities:
Edits format of required documentation
Prepares presentations
Coordinates the interaction of project/program team and support functions to communicate schedule and status
Often facilitates internal and/or external meetings
Releases software and/or documents
Assists with tracking of Change Orders
Participates in status meetings
Qualifications You Must Have
Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
The ability to obtain and maintain a U.S. government issued Secret Security Clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
Experience with Microsoft Excel and PowerPoint as well as O365
Qualifications We Prefer
Experience with JIRA, Confluence, DOORs, SharePoint
What We Offer
Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Ovia Health, fertility, and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan, including up to 10 free counseling sessions
Healthy You Incentives, wellness rewards program
Doctor on Demand, virtual doctor visits
Bright Horizons, child and elder care services
Teladoc Medical Experts, second opinion program
And more!
Learn More & Apply Now!
Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions - whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you'll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.
*Please ensure the role type (defined below) is appropriate for your needs before applying to this role.
Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.
At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again.
Apply now and be part of the team that's redefining aerospace, every day.
As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.
The salary range for this role is 43,400 USD - 82,600 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.
RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.
Privacy Policy and Terms:
Click on this link to read the Policy and Terms
$27k-40k yearly est. Auto-Apply 7d ago
Senior Engineering Project Assistant (Onsite)
RTX Corporation
Branch office administrator job in Cedar Rapids, IA
**Country:** United States of America ** Onsite **U.S. Citizen, U.S. Person, or Immigration Status Requirements:** The ability to obtain and maintain a U.S. government issued security clearance is required.
U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
**Security Clearance Type:**
DoD Clearance: Secret
**Security Clearance Status:**
Active and existing security clearance required after day 1
Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market.
The EPA will be responsible for assisting software and systems engineers with administrative, documentation, process, and general engineering related support activities. Individuals must demonstrate the ability to support several engineers, providing the wide variety of administrative and computer skills to assist engineering projects. Assignments typically include:
+ Preliminary document formatting and preparation utilizing computing resources with a variety of applications
+ Performs as primary engineering support focal point for inquiries and problem resolution during the artifact pre-release phase
+ Support to the release and revision phases of the engineering development cycle
+ Performs project non-technical duties
+ Serves as process and tool expert for engineering design teams
+ Must possess ability to coordinate and lead activities as well as strong organization and analytical skills
**What You Will Do**
+ Edits format of software/systems documentation. Verifies change requests are in the proper state and implements into documentation. Performs data conversion using various application media for software development or project file maintenance
+ Provides tools expertise and support to Engineering: MS Office Apps, requirements capture databases, change management and tracking tools. Generate reports as required
+ Interfaces with engineers and engineering managers to create/edit documentation
+ Ensures compliance with the Third-Party Intellectual Property process
+ Collects metrics and supports the preparation of presentation materials for analysis
+ Works with Engineering to train on processes and tools. Identifies opportunities for continuous process improvements
+ Assists in tracking action items and tasks in the change management process
+ Supports the Bid & Proposal process, assisting in bid narratives and bid reviews
+ Acts as primary focal and liaison for program support, across engineering and other departments
+ Networks with both internal and external personnel at multiple levels
+ Generally, works on assignments which are given by the engineering teams
+ Works with engineering teams to effectively resolve issues
**Potential Additional Job Responsibilities:**
+ Edits format of required documentation
+ Prepares presentations
+ Coordinates the interaction of project/program team and support functions to communicate schedule and status
+ Often facilitates internal and/or external meetings
+ Releases software and/or documents
+ Assists with tracking of Change Orders
+ Participates in status meetings
**Qualifications You Must Have**
+ Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
+ The ability to obtain and maintain a U.S. government issued Secret Security Clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
+ Experience with Microsoft Excel and PowerPoint as well as O365
**Qualifications We Prefer**
+ Experience with JIRA, Confluence, DOORs, SharePoint
**What We Offer**
+ Medical, dental, and vision insurance
+ Three weeks of vacation for newly hired employees
+ Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
+ Tuition reimbursement program
+ Student Loan Repayment Program
+ Life insurance and disability coverage
+ Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
+ Birth, adoption, parental leave benefits
+ Ovia Health, fertility, and family planning
+ Adoption Assistance
+ Autism Benefit
+ Employee Assistance Plan, including up to 10 free counseling sessions
+ Healthy You Incentives, wellness rewards program
+ Doctor on Demand, virtual doctor visits
+ Bright Horizons, child and elder care services
+ Teladoc Medical Experts, second opinion program
+ And more!
**Learn More & Apply Now!**
Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions - whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you'll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.
*Please ensure the role type (defined below) is appropriate for your needs before applying to this role.
**Onsite:** Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.
At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again.
Apply now and be part of the team that's redefining aerospace, every day.
**_As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote._**
The salary range for this role is 43,400 USD - 82,600 USD. The salary range provided is a good faith estimate representative of all experience levels.
RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.
This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.
RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.
_RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act._
**Privacy Policy and Terms:**
Click on this link (******************************************************** to read the Policy and Terms
Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.