Branch office administrator jobs in Jackson, NJ

Office Management: Oversee daily office operations, manage office supplies and equipment, and maintain a clean and organized work environment. Record-Keeping and Data Entry: Organize and maintain paper and digital files, update records in databases, and ensure accurate record-keeping and labeling. Administrative Support: Help in day-to-day admin work. Inventory and Supply Management: Track office supplies, clean and manage inventory. Procedural Compliance: Ensure company policies and procedures are followed and contribute to process improvements. Support Functions: Involve in various support functions Note - VBeyond is fully committed to Diversity and Equal Employment Opportunity.

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

Benefits: 401(k) 401(k) matching Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance We are looking for a reliable and detail-oriented Office Administrator to join our HVAC team. This role is the backbone of daily operationssupporting technicians, managing customer communications, and ensuring our scheduling and administrative processes run smoothly. The ideal candidate is organized, efficient, and comfortable working in a fast-paced environment. Job Description Answer inbound calls, emails, and customer inquiries professionally and promptly Schedule service calls, tune-ups, and installations while coordinating technician routes Create and update work orders, invoices, and job files in the CRM system Communicate with customers regarding appointments, estimates, follow-ups, and maintenance reminders Process payments, manage billing, and assist with accounts receivable Track parts orders, warranties, and equipment registrations Maintain office organization, filing, and general administrative duties Support management with reports, documentation, and special projects as needed Coordinate with field techs to ensure accurate job completion notes and documentation Help maintain a smooth flow of daily operations within the HVAC office Ongoing lead generation, process improvement, and marketing administrative tasks Job Requirements Previous office or administrative experience (HVAC or construction industry preferred) Strong organizational, multitasking, and time-management skills Excellent communication and customer-service skills Proficiency with computers, CRM systems, and basic office software Experience with Jobber or Service Titan a plus Ability to work independently and as part of a team Must be organized and highly detail oriented Comfortable working in a fast-paced, scheduling-heavy environment Basic understanding of HVAC terminology is a plus Reliable, punctual, and professional demeanor High school diploma or equivalent required Benefits 401K with employer match Competitive pay Medical, dental, and vision benefits Life & Accidental Death/Dismemberment Insurance - 100% Company Paid Paid Time Off, Holidays Off Paid, and Birthday Off Paid Incentives & Annual Bonus Weekly pay check About us Grille Mechanical Contractors is a family owned and operated, full service HVAC business. We have been proudly serving New Jersey for over 40 years. At Grille Mechanical, our reputation is built on a foundation of excellent workmanship and quality service. Our highly trained team specialize in servicing, designing, and installing top of the line heating and cooling equipment for both residential and commercial clients. We recognize that our employees are our greatest asset. We are proud to employ some of the most skilled and experienced heating, cooling, and home performance experts. If you have a passion for providing top quality service and are a hardworking, trustworthy employee looking to grow your career, we would love to have you join our team.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Bilingual Office Administrator Position Type: Full time Description: At Avantier, we're all about cutting-edge technology. We value our employees and believe in their growth and development. You'll make a real impact by partnering with managers and employees to support their professional growth, ensure a positive employee experience, and cultivate a strong company culture. We are a 23+ year old hi-tech international company specializing in Optical Design and Engineering Services and OEM manufacturing in the Photonics industry. We provide world class custom optical solutions to our global clients. Fast paced and never boring, we offer a rewarding work environment with a competitive compensation and benefits package. This is an excellent opportunity for a responsible highly energetic self-motivated individual who is fluent in Chinese and English. We are currently seeking an individual for the Bilingual Office Admin Support role. Company will train industry and business knowledge on the job. The candidate must be detailed oriented, and willing to learn. The candidate must be highly responsible, meticulous, good with calculations, well-organized, able to multitask, and must able to read, write and speak both Chinese and English. Are you ready to embark on this thrilling adventure? Seize the moment and become an integral part of our exhilarating journey at Avantier. Apply now and let's redefine the boundaries of what's possible together! Skills and Requirements: Must be fluent (verbal and written) in Chinese and English Must have excellent written and verbal communications skill Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce Excellent attention to detail, great organization and calculation skills Provides weekly reports Employee may be required to perform other office duties as requested, directed or assigned Must be self-motivated and driven Experience: 5+ years of working experience preferred Education: Bachelor's degree Work Hours: 9am - 6pm, M-F Salary: $55,000.00-$75,000.00 Work Location: In person (5 days a week) Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Supplemental pay types: Bonus pay Ability to commute/relocate: North Plainfield, NJ 07060: Reliably commute or planning to relocate before starting work (Required) Education: Bachelor's (Required) Experience: Microsoft Office: 5 years (Required) Administrative experience: 5 years (Required) Language: Mandarin (Required) Work Location: In person

We are offering an extraordinary opportunity for an enthusiastic and motivated individual to join our team as an Office Administrator for our Princeton, New Jersey office. Basic Function: The Office Administrator is responsible for a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans. Job Description 1. Answer and direct phone calls in a polite and friendly manner 2. Welcome visitors in a warm and friendly manner, and answer any questions visitors have 3. Maintain reception, storage, and all common areas in a clean and tidy manner at all times 4. Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer 5. Keep detailed and accurate records of visitor requests and of calls received 6. Receive deliveries; sort, scan, and distribute incoming mail 7. Take inventory of all office supplies and restock as needed 8. Maintain the general office filing system General Expectations: 1. Attention to details 2. Knowledge of the key contact and where to direct inquiries 3. Be professional with guests and colleagues 4. Provide Quality Customer Service 5. Be responsive to incoming inquiries from colleagues and management 6. Understand and be compliant with the Firm's policies and procedures 7. Deliver all work to a high-quality standard 8. Be able to multitask and prioritize Administrative and Marketing Responsibilities 1. Record time daily (or no later than 10:00 am the following morning) 2. Submit expense reimbursement forms in a timely manner 3. Identify opportunities to provide extended services to existing clients and discuss with engagement partner and account manager (if applicable) 4. Arrange office events 5. Set up Zoom/Teams meetings 6. Work with external vendors regarding office issues 7. Assist with staff onboarding and training of new employees 8. Scan various types of client documents (e.g. bank statements, investment statements, deposit slips, bills, etc.) 9. Run billing reports and prepare invoices 10. Contact clients regarding documents and unpaid invoices 11. Assist with various internal projects Responsibilities of our NJ Office Administrator: • Arrange Skype meetings, conference calls, car service and travel arrangements for Partners & Principals • Handle administrative matters including managing partners' calendars and correspondence • Create NJ Schedule providing availability for all Partner's & Principals in NJ Office • Answer, screen and route incoming phone calls, responding independently and providing as much client service as possible when requested • Arrange CPE training webinars for the NJ office • Schedule & arrange catered meetings/company lunches, volunteer events or NY outing events for the NJ Office • Arrange all conference rooms with proper AV equipment for video conferences • Proactively schedule and confirm meetings with clients and prospects • Maintain and release confidential documents to clients, lawyers and prospects • Organize and maintain various records in spreadsheets/databases or filing systems • Develop, enhance, and maintain relationships with potential clients or vendors • Manage office supply inventory, responsible for NJ Office purchasing and petty cash • Proofread and edit company documents for grammar and context errors, including drafting proposals, engagement and non-disclosure agreements • Collating Tax Returns • Mail-merge for Partners & Principals • Manage and track tax return processing • Use US Mail, FedEx, and other services to send and track priority mail and packages • Scanning, filing and bookmarking Tax Work papers in the CCH database • Provide assistance with Billing reports, process invoices, reconcile accounts, WIP and AR aging reports • Handle technical issues for NJ Office through outside vendor support

Job Description Miller Transportation Group is a mid-size, rapidly growing leader in the transportation industry that has been family-owned since 1912. The company's several business units operate as follows: Miller Truck Leasing - Provides full-service leasing, finance leasing, truck rental, and truck maintenance programs. Miller Dealerships - Provides car and light trucking solutions across the Ford, Lincoln, and Subaru brands. Miller Dedicated Services - Supports customers in outsourcing their transportation needs by providing vehicles, drivers, fuel, insurance, and overall industry expertise. Miller Brokerage Services - Provides on-demand capacity solutions through our network of reliable carriers. Join our growing team at Miller Transportation Group as an Accounts Receivable Administrator for our Miller Truck Leasing division in Lumberton, NJ. The Accounts Receivable Administrator will work with AR, Collections, Reconciliations, and handle disputes with customers. Requirements You Will: Perform business to business collections by contacting delinquent accounts via phone, e-mail and portals. Research billing and payment discrepancies. Post checks and ACH payments, maintain ACH data. Work with other departments to resolve customer disputes and questions on invoices. Enter lease data as it pertains to the contract billing for customers. Assist Manager with Credit processing for new and existing customers. Provide a high level of Customer Service internally and externally. You Have: High School Diploma, Associate's Degree preferred. 1 - 3 years of related experience. Strong communication skills, demonstrated by an ability to convey ideas clearly. Active listening skills, exhibited by understanding other perspectives. A value for collaborating with others and fostering a positive work environment. A strong sense of personal responsibility and accustomed to providing a high level of customer service. Careful attention to detail, ensuring accuracy and quality in your work. Have time management and problem-solving skills, ability to work as a team. Have MS Excel and Word experience. Benefits We Have: Competitive compensation at $22.00 -24.00 Per Hour (DOE) Paid Vacation and Holidays Comprehensive medical, vision, and dental insurance with HRA, HSA, and FSA options 401(k) with a company provided match Employee Discounts and an Employee Assistance Program If you are looking for a great, safe work environment, look no further. Miller Transportation Group consists of Truck Leasing and Rental operations, Automotive Dealerships, and Dedicated Services. Miller is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with disability or any protected class. #Miller2

The Office Coordinator role at Schafer Sports Center will be responsible for all back-office operations which includes but is not limited to office management, computer program database management, scheduling, billing, inventory, and lesson metrics. At times, the office coordinator will be asked to perform ad hoc reception and marketing administrative duties as well. This role typically reports to the General Manager. ROLE REQUIREMENTS AND RESPONSIBILITIES Monitor and roll up reception's daily phone logs, close reports, etc into executive summary email for senior management on a daily basis Review outstanding reception call log on a daily basis and respond to all client calls and inquires within 24 hours Responsible for addressing scheduling change and make up lessons requests from clientele Ensure that any changes made by the receptionist/other staff are accounted for and are appropriate Act as the point person for client billing Ensure client billing information is up to date Ensure monthly charges being processed in computer program Alert Manager/Owner when additional supply ordering is required Enforce Schafer Sports Center office procedures and constantly look to update best practices Ensure receptionist/staff is utilizing appropriate “scripts” for answering customer queries REQUIREMENTS High School diplomas with past office management and/or sales experience a plus Must have superior communication and interpersonal skills when dealing with clientele Must have a professional demeanor and appearance Constantly stay abreast of Schafer Sports Centers policies and procedures Proven multi-tasking experience a must Ability to constantly “WOW” our customers We believe that every child can develop a love of physical fitness. Every child can experience the joy of setting and accomplishing their goals. And every child can develop a ‘can do' attitude-when they are taught by nurturing, positive and experienced adults. Member schools are independently owned and operated. Your application will go directly to the member school, and all hiring decisions will be made by the management of this school. All inquiries about employment at these schools should be made directly to the school location, and not to US Swim School Association.

Reporting to the dean, the college office coordinator is an integral member of the college staff, working closely with the head of college, dean and other staff members to support an increasingly complex college program. The coordinator provides administrative support for the dean, assistant dean for student life, assistant dean for studies, and head of the residential college. The office coordinator has overall responsibility for maintaining confidential student files; actively manages permanent files and records using an online database; and is responsible for indexing, classifying, and archiving documents. Responsible for sensitive triage of student and parent calls and visits to the college office, exercising judgment about when urgency of situation requires escalation. Coordinates college communications sent to all constituencies in support of academic, residential, and social programming. The office coordinator maintains databases and mailing lists, and prepares mass mailings (including annual communication with students, families, and campus partners). The office coordinator is responsible for maintaining the college website and generating basic content, and collaborates with other staff to maintain college social media presence. Assists with event-planning and scheduling of college classrooms and event spaces, facilities and services. Responsibilities The office coordinator is responsible for welcoming students and parents to the college and creating an open and inclusive atmosphere for students in varied circumstances. Responsible for sensitive triage of student and parent phone calls and visits to college office, exercising judgment about when the urgency of a situation requires escalation. On a daily basis, the office coordinator handles inquiries about forms and policies, and refers students to advisers and other offices. Together with college administrator, hires and mentors student workers. Provides administrative support for the dean (primarily), assistant dean for studies, assistant dean for student life, and head of the residential college: includes preparation of confidential correspondence as well as formatting, proofreading, editing and distributing written and electronic materials with a high degree of accuracy and thorough attention to detail. Overall responsibility for maintaining confidential student files. Actively manages permanent files and records using OnBase; responsible for indexing, classifying, and archiving documents, which requires careful judgment about records and a clear understanding of ODOC processes. General office support for the college, including answering the college telephone and maintaining appointment schedules for three professional advisers and the head of college. Coordinates annual interviews and meetings. Responsible for coordinating college communications sent to all constituencies in support of academic, residential, and social programming. The office coordinator prepares and distributes weekly college newsletters. Maintains databases and listservs, prepares mass mailings (including annual communication with students, families, and campus partners). The office coordinator is responsible for maintaining the college website, generating basic content (for example, announcements of student accomplishments or of events), and collaborating with other staff to maintain college social media presence (including Facebook, Instagram, etc). Working with the Residential Life Coordinator, College Council and Resident Graduate Students, the office coordinator helps formulate advertising strategies for events, keeping in mind the overall communication plan for the college. The office coordinator assists the college administrator in the scheduling of college classrooms and event spaces, facilities and services as needed; maintains office equipment, monitors inventory and purchases office supplies. Troubleshoots technological issues and coordinates repairs. The office coordinator supports college programming initiated by the staff as well as by the College Council, Residential College Advisers, and RGSs, assists with event-planning, and generates publicity materials (web, email, and print). This position requires occasional attendance at weekend and evening events. Undertakes other projects at the discretion of the college head or the dean. Qualifications Required Associate or other two-year degree. Four to six years of experience. Ability to plan ahead and anticipate needs while exercising flexibility and adaptability; must be able to prioritize multiple tasks, meet deadlines, and handle unexpected crises; excellent organizational and administrative skills. Strong written and verbal communication skills, with exceptional attention to detail. (Test administered.) Experience maintaining social media accounts, and demonstrated interest in mastering new modes of communications. Demonstrated proficiency with advanced features of Microsoft suite, including Word, Outlook, Excel, Access, Power Point; must be willing and able to master new technologies. Excellent interpersonal skills and ability to manage a busy front desk, creating a welcoming atmosphere and handling inquiries with discretion. Preferred: Approachable and welcoming; able to exercise good judgment, discretion, and diplomacy in dealing with students, parents, faculty, and administrators in a variety of personal and academic situations. Sensitivity to issues in student life and experience working with a diverse population. Interest in following new modes of communications. Competence in OnBase, Drupal, PeopleSoft, SharePoint, Canva, Instagram and/or Acrobat. Experience in an academic environment, working closely with college/university students. Sense of humor is a plus. Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly. If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above. The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information. Standard Weekly Hours 36.25 Work Schedule, If Other Than Standard Hours Evening and weekend hours may sometimes be required. Eligible for Overtime Yes Benefits Eligible Yes Probationary Period 90 days Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required No Valid Driver's License Required No #LI-ZY1 Salary Range $55,000 to $61,000

MDD, a Davies Company, is a leading global forensic accounting firm specializing in insurance loss evaluations. With over forty offices across five continents, we manage a wide range of complex assignments, including insurance claims, commercial litigation, family law disputes, fraud investigations, and more. Our team provides expert witness testimony and extensive litigation support worldwide. MDD is seeking a part-time, detail-oriented and proactive Office Coordinator to support the Surety practice at our Cherry Hill office. This role will primarily focus on preparing and reviewing and reports, as well as overseeing administrative operations. The Office Coordinator will collaborate with clients, management, and team members to ensure smooth and efficient workflows. The ideal candidate will have experience in office administration, reporting, data entry, and research, along with strong communication and organizational skills. This individual should be able to work independently while also contributing effectively as part of a team. Note: this role is a 20 hours a week part-time role. Key Responsibilities * Greet persons entering the office and accommodate depending on the nature of the visit. * Answer, screen and forward incoming phone calls. * Prepare and review of spreadsheets, correspondence, power point presentations, client reports and expert reports. * Reconcile various accounts and other bookkeeping functions. * General office administrative duties: maintain upkeep of office, supplies, shredding, office equipment, and any office issues that arise. * Process checks and EFT payments in Quicken. * Research venues for marketing events and maintain lists of invitees and attendees. * Contribute to the preparation of projects and presentations. * Additional duties assigned by supervisor. Skills, knowledge & expertise * High School diploma required * Strong verbal and written communication skills * Understand proper office and phone etiquette * Organization and time-management skills, with the ability to prioritize tasks in a fast-paced environment * Professional and friendly attitude and appearance * Must be proficient in Microsoft Word, Excel, Outlook, Quicken and Power Point * Preferred: familiarity with QuickBooks, or other accounting software packages

Invite a friend Job Description: Office Administrator Adams Rental Hamilton, New Jersey Full-time and Permanent Opportunity Come be a part of our growth! We are Adams Rental, a family-owned business located in central New Jersey providing rental supplies and equipment throughout Southeastern PA and New Jersey. We are seeking an experienced Office Administrator to join our growing team of fun, professional staff on a full-time basis. Company Overview: At Adams Rental, our values: Commitment; Responsiveness; Accountable; Fun; Teamwork; Excellence; and Dignity, are reflected in the services we offer, and the relationships built with our clients. 2025 is our 75th year in business serving caterers, weddings, festivals, fundraisers, trade shows, corporations and consumers. We are proud of our team of talented and diverse professionals, known in the industry as the A-Team. It is through this team that we fulfill our mission delivering our trademarked Excellence in Event Execution . Why Work for Us? Adams Rental believes in the value of teamwork. Providing robust benefits and employee appreciation are part of our culture. Working for Adams Rental you will receive: -a competitive salary -medical, dental and vision insurance -short-term disability -SIMPLE IRA with company match -employer-provided life insurance -paid holidays -ample paid time off -employee rewards and recognition -access to free online(?) mental health resource -an employee assistance program -industry related tuition reimbursement -training and development opportunities -employee discount on merchandise, (up to $1,000 per year in free equipment rental) -a collaborative, fun, and supportive working environment Click here, ******************* to learn more. Position Overview: Reporting directly to the President and Vice President, the Office Administrator plays an integral part in the successful operations at Adams Rental. Working onsite 5 days a week, the individual in this role will contribute to our success by taking ownership of bookkeeping, maintaining the office, HR-related tasks, and assisting management to ensure business operations run efficiently and effectively. Essential Duties and Responsibilities Accounts Receivable/Billing/Accounts Payable Process all customer payments daily via check and weblink. Convert quotes for rental equipment to reservations upon initial payment. Send receipts to customers and notify sales representative of payment. Collect funds from CASH clients as specified by contract, ten days prior to delivery. Contact clients regarding past due invoices. Process credit applications as necessary. Perform cash reconciliation on a bi-weekly basis. Close rental contracts upon return of equipment; Send final invoices to client. Follow up with clients promptly regarding late equipment returns. Obtain tax-exempt certificates from clients when appropriate. Send Certificates of Insurance as requested. Document filing by date. Calculate referral commissions monthly. Assist with annual reports. Enter vendor invoices into QuickBooks system. Match receipts with credit card invoices monthly. Print & send vendor payments after receiving approval from the accountant. Maintain financial records, company checks, and files in safe and secure location. Monthly review of AR and Event Pro commission reports with President and VP. Purchasing & Admin Duties Maintain office supply inventory, postage & meter supplies, placing orders with vendors regularly. Manage company land & wireless telephones. Act as back-up for the Sales Department by answering incoming calls in a professional and courteous manner and directing calls to the appropriate party. Assist President with the execution and management of the Simple IRA available to employees; Complete reports, assist employees and ensure new enrollments are completed in a timely manner. Assist Sales Department to secure Type 1 Fire Safety Permits. Assist with maintaining a professional, clean and organized showroom. Manage company industry resource subscriptions. Renew annually management's membership with rental industry organizations such as ARA and MATRA. Human Resources Prepare and process bi-weekly payroll; update PTO balances; maintain all payroll reports; resolve issues and update employee information in system as necessary; update annual unemployment rate; and run reports for management as requested. Conduct New Hire Orientation as required, following up with employees to ensure all required forms are signed and documentation received in a timely manner. Assist leadership annually with the H-2B Visa application process. Read and respond to all H-2B inquiries that come in via email in a timely manner. Maintain electronic personnel files, filing all paperwork timely. Review benefit invoices monthly to ensure accuracy, addressing any discrepancies with the carriers and process benefit payments by their due date. Participate in benefit renewal meetings with the benefits broker and Adams' leadership. Act as main point of contact for benefits for employees; answering general questions, providing resources and ensuring all enrollments, terminations and changes are processed in a timely manner. Participate in annual Open Enrollment meetings, taking point with distributing and collecting enrollment forms. Distribute and assist employees with SIMPLE IRA enrollment and changes annually. Track all leaves off absences according to policy, tracking benefits premiums owed upon return to work if applicable. Complete unemployment requests and disputes. Complete annual O.S.H.A. injury/loss time report. Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees. Plan and organize various employee appreciation events throughout the year. Manage company Years of Service program. Approve and track all leaves off absences according to policy, tracking benefits premiums owed upon return to work if applicable. Complete unemployment requests and disputes. Complete annual O.S.H.A. injury/loss time report. Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees. Plan and organize various employee appreciation events throughout the year. Manage company Years of Service program. General Support management by assisting customers and resolving issues as needed. Assist President with compilation of financial reporting spreadsheets. Ensure that the company phone system is set with correct message when closed for business. Act as key holder for the showroom, ensuring the office is open and closed to match business hours. Contribute to Adams Rental's success by making suggestions for improvements regarding processes and procedures. Exhibit Adams Rental's corporate values daily. Perform other duties as assigned by management. Experience and Skills: Qualifications and Skills: * College Degree in Business or Accounting, preferred, or the equivalent combination of experience and education. * Seven (7) or more years of experience as an Office Manager/Administrator or similar role. * Prior experience completing payroll in Paychex preferred. * Prior experience in the rental or construction industry a plus. * Spanish language a plus. * Experience with Human Resource tasks required. Special Requirements: Ability to work overtime as required Ability to work onsite 5 days per week Knowledge, Skills and Abilities: Exceptional computer skills, specifically with Microsoft office suite and QuickBooks Intermediate knowledge of Excel Solid understanding office management Self-motivated Excellent time management skills Familiarity with federal, state and local employment laws Demonstrated history of executing HR related tasks Ability to work effectively and efficiently under limited supervision Excellent oral and written communication skills Ability to sit for extended periods of time Friendly and courteous demeanor Customer service oriented Highly organized with strong attention to detail Ability to maintain confidentiality with sensitive information Ability to make contributions as part of team and as an individual contributor Ability to form professional relationships with people from various backgrounds within and outside of the company Physical Demands and Working Conditions: While performing duties of the job, the employee is required to sit for extended periods of time; reach with arms and hand; and type with fingers. Employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: While performing the duties of the job, the employee will not be exposed to weather conditions. The noise, light, sound and temperature levels are typical of an office and warehouse environment. Adams Rental is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Benefits -a competitive salary -medical, dental and vision insurance -short-term disability -SIMPLE IRA with company match -employer-provided life insurance -paid holidays -ample paid time off -employee rewards and recognition -access to free online(?) mental health resource -an employee assistance program -industry related tuition reimbursement -training and development opportunities -employee discount on merchandise, (up to $1,000 per year in free equipment rental) -a collaborative, fun, and supportive working environment

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our Edison, NJ location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Trinity Rehab is looking for a self motivated, enthusiastic individual who is searching for a rewarding role and excited to join a team dedicated to helping people! We are an outpatient physical therapy provider passionate about providing the best patient care and experience possible to help patients regain their quality of life. The Office Administrator works closely with the Clinic Director to provide a positive experience for all patients and is responsible for setting the tone of the experience. The Office Administrator is the first impression of the clinic, introducing the patient to Trinity Rehab, our staff and services. This role is an integral part of our rehab team and works in conjunction with the Director to maintain efficient operations of the Clinic and ensure proper communication throughout the team. The OA also assists the Clinic Director to maintain clinic and patient compliance, including insurance benefit verification, collecting patient payments, and communicating with physician offices for required patient documentation. Basic Function: The Office Administrator is responsible for a variety of tasks including providing a welcoming atmosphere; answering phones; greeting, assisting, and scheduling patients; collecting patient payments; data entry and administrative documentation. General Expectations: The ideal candidate possesses the following characteristics: Positive, upbeat attitude with solution-oriented mindset Enjoys patient interaction Team Player Fluidity, Flexibility, Adaptability Motivated self starter Organized and efficient Enjoys working in a fast paced, dynamic environment Comfortable with handling multiple competing priorities and tasks Professionalism with Staff and Patients Responsiveness to incoming calls and emails from Billing, Director, Leadership Knowledge of Health Insurance Deductibles and copays Benefits and authorizations Administrative Responsibilities: Answering phones and scheduling appointments Verifying insurance benefits Ensuring compliance with patient prescriptions, plans of care, and letters of medical necessity Obtaining insurance authorization including completing and submitting authorization form, performing follow-up Assisting Billing Department with deposits, insurance corrections, medical records requests, patient payment consolidation Administrative documentation and data entry for new patients, patient compliance, and outstanding patient payments If this sounds like an exciting, rewarding opportunity we would love to hear from you! Job Type: Full-time Pay: From $18 to $22 an hour based on experience Benefits: 401(k) matching Dental insurance Health insurance Vision insurance Life insurance Paid time off NJ accrued sick leave 6 Paid Holidays Bonus Structure Schedule: Mon, Wed, Thu 8AM-6:30 Tue, Fri 8AM -12PM EQUAL OPPORTUNITY EMPLOYER. Trinity rehab is an equal employment opportunity employer. The company's policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The company also prohibits harassment of applicants or employees based on any of these protected categories.

Job DescriptionBenefits: 401(k) Paid time off Training & development Oversee daily office operations to ensure smooth functioning of the home care agency. Manage client intake, scheduling, and service coordination. Maintain accurate records, files, and documentation in compliance with state and federal regulations. Assist with hiring, onboarding, and training of staff. Monitor timesheets, progress notes, and payroll submissions. Handle phone calls, emails, and client inquiries in a professional manner. Prepare and process reports, authorizations, and billing paperwork. Support compliance with agency policies, licensing standards, and audits. Maintain effective communication between caregivers, clients, families, and support coordinators. Assist with marketing, community outreach, and maintaining referral relationships. Ensure office supplies, equipment, and software systems are well-managed. Provide administrative support to management and contribute to overall agency growth.

Job DescriptionBenefits: Competitive salary Dental insurance Health insurance Paid time off Vision insurance Benefits/Perks Competitive Compensation Paid Time Off Job Summary We are an automotive glass replacement facility and we are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments for automotive glass replacement, processing insurance claims, maintaining inventory and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job Description Aerospace hardware, fasteners, electrical and miscellaneous components to some of the largest Aerospace & Defense manufacturers & Supply Chains in the world. As the Aerospace arm of Supply Technologies, a Park-Ohio Holdings Corp (NASDAQ:PKOH), we're a high performing and growing supplier to major Aerospace manufacturers such as Boeing, Airbus, Collins Aerospace, Gardener Aerospace and many others. We specialize in supplier selection and management, planning, implementation, managing the physical flow of product for world-class international manufacturing companies, and servicing customers globally. Job Summary: We are seeking an Office Admin Associate talented to join our team. The Office Admin Associate is responsible for the following: Responsibilities: · Review and process incoming DLA awards from DIBBS and related systems for accuracy, quantities, pricing, and delivery requirements. Enter and manage orders in the internal ERP system, ensuring alignment with contract terms and ship dates. Coordinate with procurement and warehouse teams to confirm material availability, certifications, and packaging requirements prior to shipment. Generate shipping labels and documentation in accordance with MIL-STD-129 and any contract-specific marking requirements. Prepare and print MSLs, container labels, barcodes, and RFID tags (if required). Create and submit shipment records in WAWF/iRAPT, including: Receiving Report (RR) Commercial invoice DD250 acceptance workflow Upload required documents into WAWF (packing list, CoC, certifications, traceability, photos if required). Verify inspection requirements (Origin vs Destination) and notify DCMA when applicable. Confirm correct shipping addresses and routing, including DLA depot codes and freight instructions. Maintain full traceability and document control (heat lots, CMTRs, CoC, manufacturer trace). Monitor order status through acceptance and payment, resolving rejects, holds, or system errors. Communicate with DLA buyers, DCMA, and carriers to clarify discrepancies, delays, or compliance questions. Record invoicing and payment details in the ERP to support financial tracking and audit readiness. Track on-time delivery (OTD) performance, shortages, and non-conformance trends for continuous improvement. Follow internal AS9120B / ISO 9001 procedures to support compliance and audit readiness. Hands-on warehouse or packaging experience, including: Basic understanding of MIL-STD-2073 packaging requirements Applying unit, intermediate, and exterior packing Handling small hardware and traceable materials Performing accurate counts and labeling Familiarity with commercial packaging workflows (bagging, tagging, boxing, kitting) Must Haves: Supply Chain, Logistics, or related field U.S. citizenship required due to handling Controlled Unclassified Information (CUI) and government shipment documentation. 3+ years of order processing or fulfillment experience in a regulated, manufacturing, logistics, or government environment. Proficient with business software, such as ERP systems, Outlook, and basic Excel (data entry, tracking, file management). WE Value: · Hands-on use of WAWF/iRAPT for submitting Receiving Reports and invoices, uploading documents, and tracking acceptance. · Ability to generate and print shipment labels and documents, including MIL-STD-129 markings, MSLs, packing lists, and commercial invoices. · Strong documentation and traceability control, including managing CoCs, lot/heat numbers, and matching paperwork to shipped material. · Experience coordinating with warehouse or operations teams to confirm quantities, packaging, and shipment readiness. · High accuracy and attention to detail, with the ability to meet strict deadlines and prevent shipment/invoicing errors. · Clear written and verbal communication skills for interacting with internal teams, carriers, or government contacts as needed. · Ability to interpret basic government contract requirements, including delivery terms, inspection (origin vs destination), and packaging notes to ensure compliance without escalation. · Problem-solving skills for resolving WAWF rejects, shipment discrepancies, or documentation errors, with the ability to follow corrective steps independently. OUR Team Members: Do The Right Thing and we will succeed: We insist on honest and ethical behavior; We treat others respectfully; Our actions are underlined with high integrity; We partner with others who hold these same values. Go One Better to achieve greatness: We strive to do our best every day; We are curious and seek alternative viewpoints; We value innovation to deliver long-term success; We will not accept the status quo and tirelessly seek to improve. Customer First balanced with Company results: We serve our customers with a sense of urgency; We strive to anticipate our customer's needs; We work with our customers to ensure we are providing them the best solutions they value; We help to deliver the long-term success of our company. WE DO what we say: We seek clarity and understanding; We follow through on our commitments; We respectfully challenge and collaborate to achieve mutual success; Once we agree, we move forward and make no excuses. Together we win: We respect and value each other's thoughts and opinions; We make the time to develop meaningful relationships; We seek new opportunities to continuously learn: We never miss an opportunity to bring out the best in others. Make a career at SUPPLY TECHNOLOGIES: Career Development: Success starts from within, and we will help you chart your path from which you can enhance your career evolution. Supply Technologies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Job Type: Full-time Work Location: On Site

GenScript Biotech Corporation is a leading Contract Research Organization and the world leader in biotechnology reagent service industry, as well as an open platform for pre-clinical drug discovery and pharmaceutical development, located in Piscataway, New Jersey. Our core business is in life science research, products and sevices. We are driven by innovative technologies, providing services including gene synthesis, custom protein and antibody services, and antibody, protein and catalog products. As a public company (HK Stock: 01548), our mission is to make human and nature healthier through biotechnology. Established in 2002, we have built our commercial and production centers in New Jersey, United States and Nanjing, China. More than 13,000 peer-reviewed journal articles have cited GenScript's services and products. There are also branches in Ireland, Netherlands, and Japan. We have been serving more than 100 countries and 200,000+ customers around the world for more than 16 years. For more details, welcome to visit our website ***************** Job Description Coordinate office activities and operations to secure efficiency and compliance to company policies Maintain facilities management, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services Ensure the smooth operation of the lunch program and snack stations, including, but are not limited to creating menus, quoting vendors, placing orders, and resolving employee complaints Maintain a professional work environment according to 5S standard Maintain office efficiency arranging necessary repairs, coordinate all office related projects to ensure office building security Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested Assist EHS Coordinator in establishing compliance system to meet EHS / OSHA standards Office supplies management ( track & record inventory, and make ordering requests ) Respond to emergency calls in a timely manner Assist colleagues whenever necessary Qualifications Associate degree required (Bachelor's degree preferred) Good communication skills in both English and Chinese 2+ years' experience working in an office setting Proficient in MS office and MS Excel Working knowledge in project management Ability to multi-tasking and prioritizing Must be able to lift boxes weighing 20 lbs Abnormal work hours (night time, weekends) may be required as special business needs occur Additional Information All your information will be kept confidential according to EEO guidelines.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Craft and coordinate scientific communication flow between clinical franchises and provide input in the interaction between brands. Coordinate the interaction between the central diabetes medical team and direct report affiliates on critical strategic direction by brand and portfolio. Support the interaction with regions no directly reporting to the DCV business unit. Act as administrator of the team-wide meetings and of the medical diabetes governing bodies, including collecting minutes and disseminating them to the team. Support the preparation of communication between the diabetes team and upper management Skills: Mastering of executive writing, PowerPoint and Excel , project management, industry and clinical experience preferred Must be able to prioritize, shift projects quickly and comfortable providing updates to upper level management Qualifications advanced degree preferred Additional Information Regards, Akriti Gupta Associate Recruiter (Clinical / Scientific) Artech Information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960 Office: ************ | Fax: ************ Connect with us on - LinkedIn | Facebook | Twitter

At Virtua Health, we exist for one reason - to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between - we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics. Location: Voorhees - 1000 White Horse Rd. Remote Type: On-Site Employment Type: Employee Employment Classification: Regular Time Type: Full time Work Shift: 1st Shift (United States of America) Total Weekly Hours: 40 Additional Locations: Job Information: Summary: Coordinates, directs and monitors all daily operations of a practice front desk/physician practice under the close overview and supervision of the Office Manager/or Practice Administrator. Responsible for monitoring billing system reports to assure that all issues are resolved in a timely manner. Coordinates the flow of the office, reviews quality of work performed, addresses and trains staff in problem areas. Position Responsibilities: • Monitors and/or performs daily input of charges, payments, bank deposits by checking against daily report and updating computer system. • Oversees daily completion of billing functions, ensuring that billing and accounting controls are in place by following policy and procedure. • Monitors Practice Management reports, completes finance log and billing reports. Communicates and completes requests for VMG/IDX billing related issues. • Provides administrative support to Physicians by typing correspondence and memos, posting and maintaining staff schedules and posting VMG-related information. • Maintains practice PTO calendar, physician master schedules for patient appointments, procedures and surgeries as well as staff work schedules. Assists practice administrator with staff meeting minutes, preparation of meeting agendas, etc. • Acts as a liaison between physician and patient by obtaining pre-certs and authorizations from insurers Acts as liaison between office personnel, Virtua and all external parties to ensure an Outstanding Patient Experience. • Processes, and files, maintains contacts with vendors to ensure appearance, functionality and safety of the practice. Conversant with OSHA and CLIA regulations for free standing medical facilities. • Cycle, resource management, personnel management, etc.). Maintains documentation of licenses and certifications (i.e. Safety Day Training, State Medical License, CDS and DEA license renewals, ACLS certification, etc.) • Assists Practice Administrator with budget creation, monitoring expenses and reviewing monthly financial reports to ensure budget compliance. Reports variances and takes appropriate correction action. • Responsible for ordering and maintaining par levels for office and clinical supplies. • Additional responsibilities may include processing program registration fees, mileage, and business expenses for professional staff. • Maintains office equipment and department/system policy manuals. • Tracks and monitors support staff performance. Documents staff behaviors/skill set levels. Assists Practice Administrator with BPR preparation for support staff. Position Qualifications Required / Experience Required: 2+ years of medical office experience required. 1-3 years lead or supervisory experience in a medical practice preferred. Knowledgeable in insurance (ICD-9 CPT coding, Medicare regulations, state regulations, JCAHO, CLIA, DOH and OSHA regulations preferred). Excellent customer service and communication skills. Required Education: High School Graduate or equivalent required. Associate's degree preferred. 4 year college degree a plus. Hourly Rate: $21.21 - $31.81 The actual salary/rate will vary based on applicant's experience as well as internal equity and alignment with market data.Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies. For more benefits information click here.

The Office Coordinator / Scheduler is responsible for development and continual monitoring of the work schedules for Caregivers to meet patient care needs, adjusts staffing according to available staff and reports changes to appropriate supervisors, assure accuracy of the time reports, verify hours worked daily, overtime hours and benefit days, and calculate staffing based on adjusted census daily. The Office Manager will work with the Owners & Nurse to ensure that all back office functions related to business operations are performed effectively. In addition, the office manager assists the owners with specific duties as required. Portrait of an Office Coordinator / Scheduler Familiar with and comfortable working on computers. Possess good phone skills. Ability to coordinate and perform multiple tasks. Understand basic accounting principles. Excellent written/grammatical skills. Good communication skills. Self-starter. Work well with others. Coordinate employee paperwork. Audit inflow of paperwork for staffing purposes. Primary Responsibilities Answering phones as needed. Staffing & scheduling all in-home care cases. Interview and orientation process of caregivers. Understanding the staffing & scheduling software. Monitoring daily schedules for any call outs. Entering new employees and clients into system. Knowledge and Skills Requirements Excellent computer skills. Exceptional interpersonal skills. Candidates must be authorized to work in the United States Portrait of an ABC Office Coordinator Familiar with and comfortable working on computers. Possess good phone skills. Ability to coordinate and perform multiple tasks. Understand basic accounting principles. Excellent written/grammatical skills. Good communication skills. Self-starter. Work well with others. Primary Responsibilities Greet guest Answer phones, process mail & UPS Set up physical folders for new clients and assist when needed Make sure Owners, Nurses, Staffing Coordinators and Care Givers get copies of plans for new patients and changes Type proposals/quotes as needed Order office supplies and new equipment as approved Deliver releases and pick up checks as needed Maintain paper stock for copier and fax machine Send out Newsletter to referral sources by 15thof each month. Get details from Owners and Care Coordinator Keep copier area tidy/clean Maintain stock of paper towels, soap, etc. for restrooms General filing Present a professional appearance and positive attitude when interacting with clients and co-workers Foster goodwill and teamwork amongst all employees and customers Knowledge and Skills Requirements Knowledge of office practices and procedures Knowledge of computing hardware and software resources, including web activity Interpersonal/human relations skills Verbal and written communication skills Program coordination skills Organizational/planning skills Accounting and bookkeeping skills Ability to compose and edit correspondence Ability to prepare reports and publications Ability to manage multiple tasks simultaneously Ability to maintain confidentiality Candidates must be authorized to work in the United States. Work Hours 9:00 AM - 3:00 PM Location: Marlton, New Jersey Job Type: Full-time