Branch office administrator jobs in Kendall, FL - 553 jobs

The Office Services Specialist plays a key role in ensuring the efficient day-to-day operations of the office. This position supports attorneys, executives, and staff by managing administrative services, coordinating facilities-related functions, and maintaining a professional, organized workplace environment. The ideal candidate is detail-oriented, service-driven, and able to manage multiple priorities in a fast-paced setting. Key Responsibilities Provide comprehensive office services support, including mail processing, document handling, copying, scanning, and file management. Coordinate office logistics such as conference room setup, catering, visitor reception support, and internal meetings. Maintain office supplies inventory; place orders and manage vendor relationships to ensure uninterrupted operations. Assist with facilities coordination, including service requests, maintenance issues, and vendor access. Support onboarding and offboarding processes, including workspace setup and equipment coordination. Ensure compliance with internal procedures, confidentiality standards, and workplace policies. Collaborate with administrative, HR, IT, and leadership teams to support operational initiatives and special projects. Provide general administrative support as needed, including data entry, scheduling assistance, and reporting. Qualifications High school diploma or equivalent required; associate's or bachelor's degree preferred. 2+ years of experience in office services, administrative support, or facilities coordination. Valid driver's license with a clean driving record; ability to run local errands or support offsite office needs as required. Strong organizational and time management skills with the ability to prioritize competing demands. Excellent communication and interpersonal skills with a customer-service mindset. Proficiency in Microsoft Office (Outlook, Word, Excel); experience with office management systems a plus. Ability to handle sensitive information with discretion and professionalism. Reliable, proactive, and adaptable in a dynamic work environment. Work Environment & Physical Requirements Primarily office-based; may require standing, walking, and lifting office materials up to 20 lbs. Occasional extended hours may be required to support business needs or special events. Why Join Us Collaborative and professional work environment Opportunity to contribute directly to operational excellence Competitive compensation and benefits package Long-term growth potential within the organization Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

5th HQ - We are seeking a Production Team Lead to lead and oversee daily manufacturing operations in our nutraceutical production facility. This role is responsible for ensuring efficiency, quality, and compliance with industry regulations while maintaining a safe and productive work environment. The ideal candidate will have strong leadership skills, experience in production management, and a keen eye for process improvement. Location: Miramar, FL Schedule: Monday - Friday, 8:30 AM - 5:00 PM Salary: $19/hr Key Responsibilities: Supervise and coordinate daily production activities to meet production targets and quality standards. Ensure compliance with GMP (Good Manufacturing Practices), safety regulations, and company policies. Monitor and manage production schedules, inventory levels, and workflow efficiency. Train, mentor, and supervise production staff, ensuring proper execution of job duties. Identify and implement process improvements to enhance productivity and reduce waste. Maintain detailed production reports, tracking key performance indicators (KPIs). Coordinate with Quality Control and R&D teams to ensure product consistency and adherence to specifications. Troubleshoot operational issues and provide timely solutions to maintain production flow. Oversee the proper use and maintenance of equipment to ensure safety and efficiency. Promote a positive and collaborative work environment that fosters teamwork and high performance. Qualifications: 2+ years of experience in a supervisory role within a manufacturing or nutraceutical environment. Strong knowledge of GMP, FDA, and industry regulations for nutraceutical production. Experience with production planning, inventory control, and workflow optimization. Leadership and team management skills with the ability to train and develop staff. Excellent problem-solving and decision-making abilities in a fast-paced environment. Strong organizational and multitasking skills to manage multiple priorities effectively. Proficiency in Microsoft Office and familiarity with ERP systems is a plus. Ability to lift up to 50 lbs and work in a manufacturing setting as needed. Apply today and become a key player in our growing production team!

Law firm in Miami is seeking an Office Coordinator to join their team. The ideal candidate will have 1-2 years of experience in a similar office support role with event coordination experience. Must have excellent communication skills. Onsite Monday - Friday Salary range: 55k - 65k base Hours: 9am - 5:30pm Responsibilities: Review and manage conference room schedules using room scheduling systems. Coordinate setup, food and beverage delivery, and equipment installation for meetings. Hold weekly meetings with departments to discuss upcoming events. Monitor and ensure readiness of meeting services before, during, and after events. Organize and maintain hospitality catering inventory and coordinate floral deliveries. Provide oversight to vendors for adherence to quality standards. Assist with AV troubleshooting and provide backup to reception as needed. Ensure compliance with building procedures and guidelines. Perform other related duties as assigned to support office operations. Requirements: High School Diploma or GED required; proficiency in Spanish preferred. Minimum 1-2 years of experience in corporate event planning and hospitality. Three years of customer service experience with excellent interpersonal skills. Flexibility to work occasional evenings and adapt to schedule changes. Strong organizational skills and ability to manage budgets effectively. Knowledge of site operations and vendor management for event execution. Commitment to providing high-quality services and maintaining confidentiality.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. WME GROUP WME Group is a global network of businesses that represent the world's leading talent, intellectual property and brands. WME Group comprises preeminent talent agency WME, global marketing agency 160over90, brand licensing agency IMG Licensing, and non-scripted content business Pantheon Media Group. WME WME is the world's preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME's expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME's office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world's leading talent, intellectual property and brands. For more information, please visit ****************** Responsibilities: • Assist agent in all professional administrative matters. • Ensure clients and client businesses are handled appropriately. • Answer phones and make calls in a professional manner. • Analyze content dependent on the Agent's department. • Schedule meetings and maintain calendar. • Track deals and associated tasks. Experience Required: • Excellent verbal and written skills. • Basic computer skills are mandatory. • Experience using Microsoft Office and Microsoft Outlook. • Former Assistant experience is a plus. Knowledge, Skills and Abilities: • General knowledge and keen interest of sports industry, especially golf • Must be personable with ability to maintain confidentiality at all times-role is client-facing. • Must be detail-oriented, organized, and able to adapt to changes and work in a fast-paced, demanding environment. • Must be an excellent multi-tasker and have proven problem-solving abilities. • Demonstrates accuracy and thoroughness in execution of assigned tasks. • Ability to work autonomously and spearhead delegated tasks. • Dependable and proactive. Able to prioritize the workload and use time efficiently. • Knowledge of WME Group architecture is a plus. WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

As an Office Coordinator you will be an intricate part of the Global Workplace Services team providing an exceptional experience at our Weston, FL. Headquarters. We are looking for an energetic professional who thrives wearing multiple hats, is well organized, flexible and enjoys the operational challenges of supporting an office of diverse people. This role is based full-time on-site at our Weston and Sunrise FL offices. This is Contract to potential Hire after about 6 months. Pay Rate: $20 to $21 per hour Schedule: 8am to 5pm Monday Through Friday Contract To Hire Primary/Essential Duties and Key Responsibilities: Receiving visitors at the front desk by greeting, welcoming, directing and announcing Answering screening and forwarding incoming phone calls Distribute visitor badges Maintain copy machines and printers Manage iOffice tickets Oversee Large conference room bookings Coordinate catering for large meetings Support and update the Workplace Services team SharePoint site Complete audits to ensure general office space and conference rooms are clean and adequately supplied. Work with security as needed Receive and sort mail Performs other duties as assigned Preferred Qualifications At least two years of experience in a corporate environment Proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint and PowerPoint) is required, candidates with experience in CMMS operations are preferred but not required. Demonstrated customer service orientation and interpersonal and communication skills Able to travel throughout Weston/Sunrise buildings

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

Processes tray tickets to create a meal while using and maintaining all aspects of the diet office automation. Verifies tray ticket compliance and completes double confirmation of high risk orders such as multiple diet restrictions, allergies, food and drug interactions. Able to process and deliver enteral supplies. Must be self motivated, able to work in an unsupervised environment. Utilizes excellent communication skills while problem solving and interacting with team. Estimated pay range for this position is $16.00 - $17.25 / hour depending on experience. Degrees: * High School,Cert,GED,Trn,Exper. Licenses & Certifications: * Food Safety. Additional Qualifications: Food safety certification within 90 days of job entry. Experience should be related to computer skills, with advanced knowledge of data entry, hardware maintenance, wireless printing as well as clerical skills. Basic knowledge of Medical Nutrition Therapy preferred. Customer service experience. Excellent written and verbal communication skills, especially phone etiquette. Interpersonal skills and organizational skills necessary. Minimum Required Experience: Less than 1 year

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

Barry University is currently accepting applications for an Office Assistant at the Podiatric Clinic at Mercy Hospital. The Front Desk Office Assistant is responsible for greeting patients, scheduling appointments and answering the phones. is In-person Essential Functions: Registration and discharge of patients: Scheduling appointments, surgeries, and diagnostic procedures, confirming appointments. Answering phone calls and responding to patient requests. Accurate data entry. Verifying patient insurance. Obtaining authorizations in a timely manner. Collecting co-payments and outstanding balances. Performs other clerical functions in support of the clinic by: Checking and sorting faxes received from previous day. Filing all charts and paperwork in an efficient manner. Turning off x-ray machine at the end of the work day. Lock the file room Dispose of biohazardous waste Lock supply cabinets Printing Superbill encounters daily Cleaning and preparing rooms for the following day. Perform other clinic duties as assigned. Requirements: A High school diploma is required. 1-3 years of experience in a medical- office environment. Medical office/ front desk experience may substitute for vocational or technical training. Bilingual, English-Spanish required. Excellent customer service skills. Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

Everything we achieve is made possible by our talented people. Fuelled by our commitment to excellence and collaborative spirit, we're shaping the future of aviation for generations to come. But life at AerCap goes beyond the pursuit of excellence. We are proud of our culture which is built on the values of Ambition, Excellence and Respect, and they act as a flight path for our people. Our high-performance work environment is the perfect backdrop to develop into the professional you want to become. Whether you are at the start of your career, or a more seasoned professional, you will have the opportunity to learn from the best people in the industry and be part of the largest aviation leasing company in the world! Sound exciting? We think so! JOB SUMMARY AerCap is seeking an Administrative Assistant for the Contracts Management team. The Contracts Management Department manages high monetary value transactions, enforces contract compliance, and fosters strong client relationships vital to AerCap's continued success. Working in a dynamic and challenging environment, the Administrative Assistant provides support to assigned Contract Managers and the Regional Head of Contracts Management and aids in the management of lease and related contracts. This position is engaged in, among other things, completing normal administrative duties, assisting with document preparation and organizing transaction documents. To succeed, the Administrative Assistant must pay meticulous attention to detail, exercise strong communication skills, take initiative, be client-focused, and adapt at managing multiple, competing priorities simultaneously. ESSENTIAL FUNCTIONS OF THE JOB Administrative Support Prepare and distribute reports for weekly team meetings Assist the team in responding to lease information inquiries from other departments Produce a variety of documents, mail, letters and presentation materials Responsible for organizing meetings, coordinating flights, accommodation and visas for the regional Contracts team Process and code invoices, including working with vendors and conducting relevant research Prepare expense claim reports Update and maintain accurate information in company database Create and update spreadsheets for internal tracking purposes Transactional Support Provide support to the Contracts Managers in the preparation of delivery, redelivery and sale transaction documentation Monitor receipt of airline clients' conditions precedent obligations Work with the company's Corporate Secretary to arrange for execution of transaction documents Coordinate filings, registration and renewals of aircraft registered with the FAA (Federal Aviation Administration) Organize and collate transaction documents and coordinate with Records department to file same in company's document management system Additional Responsibilities Coordinate document legalization including notarization and apostilling Manage assets on the International Registry and run search certificates Prepare and manage import / export documents Assist with the management of corporate, intra-department, and team projects Track and assist with auditing and managing letters of credit JOB REQUIREMENTS, QUALIFICATIONS & COMPETENCIES Educational/Experience Bachelor's degree or relevant experience 1-2 years of corporate experience Technical/Functional High proficiency in Microsoft Excel, Word, and Outlook Working knowledge of databases and document management systems Strong verbal and written communication skills in business English and ability to communicate with all levels of management Aptitude for working in teams Key Competencies Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously Attentive to overall quality of the final product Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity Able to excel in high-stress situations. Comfortable dealing with diverse, and at times challenging, personalities. OUR VALUES AMBITION Ambition to us means winning together. We believe it takes bold people to help us shape the future of aviation. At AerCap, ambition means defying our own limits, breaking new ground, and setting higher standards for our business. EXCELLENCE We believe in striving for nothing short of greatness. For us, excellence means redefining what is possible, and to constantly work towards outstanding solutions for our customers with unwavering commitment and collaboration. RESPECT We believe in fostering an environment where everyone is welcomed, supported and valued. Respect means treating our people with dignity and honouring their individuality. We strive to create an environment where our people feel included and empowered to do their best work and reach their full potential. LIFE AT AERCAP/WHAT WE OFFER We offer attractive employment packages with a competitive salary and excellent benefits, including generous annual leave policies, health insurance for our employees and immediate dependents, pension/retirement savings plans and an all-employee share scheme. You will have the opportunity to learn from the best people in the industry and grow your career with the largest aviation leasing company in the world. Our Corporate Social Responsibility (CSR) programs provide opportunities for our employees to inspire positive change in our global communities and to make a positive difference in the communities in which they live through volunteering, fund-raising and other charitable initiatives. Make AerCap your destination of choice and join us to shape the future of aviation!

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

SAYN is looking for a highly organized, proactive Administrative Assistant to support both personal and business operations. This role is ideal for someone who thrives on keeping calendars tight, details organized, and communication flowing smoothly. What You'll Do: Support E-Commerce Director with personal administrative tasks, such as: Manage complex calendars and scheduling (meetings, calls, personal + business commitments) Monitor and flag priority emails and communications Track action items and deadlines to ensure nothing slips through the cracks Assist with ad-hoc administrative and operational tasks as needed Support E-Commerce Director with business-related and E-Commerce specific tasks such as: Prepare reports and assist with data organization Support client follow-ups and basic correspondence Work closely with Director on different E-comm projects (examples: reporting, forecasting, decks/pitches, process optimization) Coordinate meetings, prepare agendas, and handle follow-ups What We're Looking For Strong organizational and time-management skills Excellent written and verbal communication High attention to detail and discretion Comfortable juggling personal and professional priorities Tech-savvy (Google Workspace, calendars, spreadsheets, basic reporting) Self-starter who anticipates needs and solves problems proactively This role will be fully in-office, Monday through Friday, full-time

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Full-time Description Supervises the operations of his/her office and insures that all office duties are performed and completed daily. RELATIONSHIPS Reports to: Team Leader, Assistant Team Leader and Office Manager Supervises: None QUALIFICATIONS Education: High school diploma or equivalent Training/education in business office activities required (two years of experience may be substituted for education/training) Experience: Two year medical clerical/office experience preferred MENTAL DEMANDS Require frequent and constant judgment and response. Requires English language skills adequate for written, verbal, and telephone communications. PHYSICAL DEMANDS Require visual and auditory acuity adequate for frequent use of computers and other business office equipment. Ability to sit for long periods, move frequently throughout the facility, overhead and low reaching and ability to exert force of up to 50 lbs. occasionally, up to 20 lbs. frequently and/or up to 10 lbs. constantly. OCCUPATIONAL EXPOSURE Category II exposure to bloodborne pathogens; may encounter chemical hazards. ESSENTIAL JOB FUNCTIONS Supports the philosophy, goals, and objectives of the Organization Supports, and performs according to approved policies and procedures. Supports and participates in programs directed to patient and staff safety. Considers patient rights in performance of job responsibilities. Contributes to the quality / performance improvement process. Observes safety measures in performance of job responsibilities. Responds to emergency situations with competence and composure. Corrects or reports observed or suspected violations, hazards, and noncompliance in accordance with policies and procedures. Maintains and promotes professional competence through continuing education and other learning experiences. Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance as needed. Attends and actively participates in meetings, committees, inservices, seminars, workshops, conferences, and quality/performance improvement activities according to job responsibilities and requirements. Communicates effectively with patients, visitors, physicians, and co-workers. Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary. Documents information received from the patient and disseminates it to the appropriate people or areas. Interactions are respectful and courteous. Ability to multi-task and good communication skills required. Provides leadership to team to provide the highest level of patient care in a most efficient, time and cost effective manner. Cross training may be required. Participates in office meetings. Organizes business office activities to support Facility operations. Evaluates accounts to maintain correct and lawful practices for billing payers. Reviews accounts to verify benefits, verify representation, verify LOP status, insure appropriate CPT codes are entered for services provided, identify billing errors, high balances, exhaustion of benefits, lack of insurance, and LOP coverage. Salary Description $16.50 per hour

Job DescriptionBenefits: 401(k) Health insurance Opportunity for advancement Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary KIVA STONE is wholesale stone distributor of granite, marble & quartz slabs for residential & commercial construction. At KIVA STONE, we owe our success to the efficiency of our organizational processes. To help maintain and grow this standard, were seeking an experienced Office Administrator to support the daily operations of our company. We are seeking a motivated and outgoing Office Administrator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls, processing payments, invoicing and closing sales orders, filing completed paperwork, confirming-scheduling & routing deliveries. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. You will be providing administrative support to our management & sales departments. Responsibilities: Assisting with the management of daily operational activities Answering phones and responding to client requests and inquiries Maintaining operational documents, reports, client records, and company databases Update, and maintain relevant office procedures Drafting and E-mailing customer correspondence, memos and letters and distribute them appropriately Providing administrative support to other departments or projects as needed Organizing and scheduling truck runs for daily deliveries Create and maintain an organized filing system Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Operations Coordinator or in a similar position Understanding of basic bookkeeping principles Excellent computer skills and knowledge of Google, Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Must be able to speak Spanish