Explore jobs
Find specific jobs
Explore careers
Explore professions
Best companies
Explore companies
Branch office administrator jobs in Kentucky
- 305 jobsBranch Office Administrator
Edward Jones
Branch office administrator job in Georgetown, KY
This job posting is anticipated to remain open for 30 days, from 13-Nov-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.$36k-46k yearly est. 60d agoOffice Administrator
Marine Solutions
Branch office administrator job in Nicholasville, KY
WHO WE ARE Marine Solutions is a specialized marine engineering and construction firm serving clients in the government (federal, state, local), transportation, energy, industrial, water, and commercial markets. We inspect, design, and build bridges and waterfront infrastructure worldwide that protect and enrich our communities. Our recognition as one of the Best Places to Work in Kentucky for eight consecutive years reflects our unwavering commitment to nurturing and empowering our people. We prioritize personal and professional development, providing opportunities for continuous learning and growth. Collaboration and open communication are at the core of our culture, fostering a supportive and inclusive environment where every individual's voice is valued. Investing in our employees not only enhances their potential but also contributes to our collective success. SUMMARY OF POSITION We are seeking a highly motivated and detail-oriented Office Administrator to provide administrative support to our Nicholasville, Kentucky office. This in-office role also oversees the company's document formatting standards and Word template management. ESSENTIAL DUTIES & RESPONSIBILITIES The Office Administrator will serve as the front desk receptionist: greet visitors, answer and route calls, and provide excellent customer service. Support employees and visitors with meeting coordination, web-conferencing technology, and general administrative needs. Assist with preparing, printing, assembling, and shipping submittals and reports. Manage daily mail operations: receive/distribute incoming mail; prepare and coordinate outgoing shipments. Maintain the appearance and organization of shared office spaces and oversee the ordering of breakroom, office, and building supplies. Act as the office point of contact for vendor and service appointments (copier service, building maintenance, etc.). Support company administrative requests, including travel arrangements, meeting setups, meals, clerical tasks, and support center tickets. Serve as the company's go-to expert for Microsoft Word formatting, styles, and document structure. Create, manage, and improve company Word templates (letters, proposals, reports, forms, memos, etc.). Oversee building access and security systems. Build strong working relationships with office leadership and staff. This description does not cover all possible tasks, duties, or responsibilities that may be required of the employee. Additional duties and responsibilities may be assigned or modified at any time. YOU WILL NEED Strong verbal and written communication skills. Self-starter mindset with initiative and proactive problem-solving skills. Excellent time management; consistently meets deadlines and manages multiple priorities effectively. Positive, professional attitude, and strong customer service orientation. High attention to detail, accuracy, and confidentiality. Experience supporting multiple departments. EDUCATION & EXPERIENCE High school diploma or equivalent. 1 year of relevant experience. MINIMUM QUALIFICATIONS Expert-level proficiency in Microsoft Word. Proficient in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Adobe Acrobat. PREFERRED QUALIFICATIONS Experience with developing and managing budgets PHYSICAL REQUIREMENTS, WORK ENVIRONMENT & SAFETY The duties of this position require the employee to regularly sit, stand, walk, communicate, and adapt. Reasonable accommodation may be provided to enable the employee to perform the required duties of this position. There will be minimum travel. Employee safety and security are critical parts of our company's core values. Accountability, positive attitude, proactive communication, continuous improvement, and teamwork promote safe conditions and safe actions. BENEFITS 401(k) Matching ESOP Health Insurance Health Savings Account (HSA) Dental Insurance Vision Insurance Life Insurance Accident Insurance Paid Parental Leave Employee Assistance Program (EAP) Tuition Assistance Vacation and Sick Time Paid Holidays Relocation Assistance SCREENING Must meet Marine Solutions' Employment Eligibility Requirements. All applicants must be authorized to work in the United States without the need for sponsorship now or in the future. EQUAL EMPLOYMENT OPPORTUNITY Marine Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, status as a protected veteran, or any other factor protected by federal, state, or local laws. COMPENSATION The hourly pay range for positions in Kentucky is $20 to $27 an hour, depending on education and relevant experience. DISCLAIMER Marine Solutions does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes will be considered Marine Solutions property, and no fees will be paid for any resulting hire. Agencies must have advanced written approval from Marine Solutions Human Resources Department and a valid, fully executed contract before submitting any resumes. Marine Solutions will not pay fees to any agency lacking such an agreement.$20-27 hourly 21d agoBranch Administrator
Meade Tractor
Branch office administrator job in Georgetown, KY
Meade Tractor is always looking for dedicated employees who are ready to make a career of going above and beyond for our customers. We have a fantastic team and we're ready to add more employees who match our culture and passion. Since 2010, Meade Tractor has been providing outstanding products and service to the hard-working landowners, landscapers, farmers, and homeowners. As we grow, we'll need people ready to grow with us. Start your new journey today. We offer an excellent benefit package for you and your family. Branch Administrator Purpose: Performs a full range of administrative support duties for a dealership location. Directs phone calls received at the location to the appropriate dealership personnel. Responsibilities: Receives visitors and telephone calls ensuring these individuals are directed to the proper parties within the dealership Takes bank deposits to bank daily, sometimes weekly basis Distributes mail and maintains dealership files Drafts and types standard letters and memoranda as requested and prepares documents for distribution Provides administrative support to the sales, parts, and service departments at that location Orders and maintains an adequate level of office supplies for the store location. Experience, Education, Skills and Knowledge: Solid clerical expertise Experience with heavy call volume preferred Valid Drivers License with clean driving record required Strong people and communication skills Regular attendance and timeliness are essential to this position Excellent organizational skills Ability to use standard desktop applications such as Microsoft Office High School degree or equivalent experience$26k-34k yearly est. Auto-Apply 26d agoOffice Administrator
Disher
Branch office administrator job in Lexington, KY
Job DescriptionOffice Administrator - Lexington, KY DISHER is currently partnering with a leading company providing plastic corrugate pipe solutions. The company is based out of Europe and is quickly growing. It has a great reputation globally and focuses on optimizing its processes to create innovative and world-changing products. The company serves customers all over the world, but its main market is the U.S. where it has a service hub in Kentucky. What it's like to work here:This company has a team-oriented work atmosphere and a flat hierarchy with short decision-making processes. It offers many opportunities for self-realization and professional growth. As the office administrator, you will use your skills to help manage service projects and initiate future developments for the company. Your work will help shape the future of the organization, and your efforts will contribute to the growth and success on the American market.What you'll get to do: Coordinate travel (hotel, flights and car rentals) for Service Technicians and Sales Managers Confirm weekly worked hours for Service Technicians and send to accounting for payroll and charging to customers Maintain spare parts inventory in EXCEL and/or SAP in cooperation with the Head Quarter in Hassfurt/Germany Professional and timely processing of customer inquiries, from order receipt, preparation of quotations to completion Control customer orders in terms of costs and deadlines Manage office activities, including incoming calls Reconcile and file travel receipts for the different team members Coordinate shipments of the toolboxes and supplies for the machine commissioning Coordinate timing and shipments of die heads or any other assemblies for refurbishment. What will make you successful: Completed training as an industrial clerk or have an equivalent qualification Technical understanding would be beneficial IT skills, particularly in MS Office and ideally prior knowledge of SAP Driving license Strong social and communication skills Strong organizational skills Must be able to quickly adapt to sudden changes Being an independent and reliable worker We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.$26k-34k yearly est. 30d agoOffice Administrator
Tailor Made Pest and Wildlife
Branch office administrator job in Louisville, KY
Job DescriptionOffice Administrator Tailor Made Pest and Wildlife is a locally owned, customer-focused company specializing in safe, effective, and customized pest and wildlife control solutions. We serve homes and businesses with integrity, professionalism, and a commitment to long-term results. Our team is small but mighty, and we're looking for a detail-oriented, proactive Office Administrator to help us stay organized and deliver top-notch service. Position Overview As our Office Administrator, you will be the backbone of our daily operations. You'll handle customer communications, support our field technicians, manage data in our CRM, and ensure our office runs smoothly. This is a dynamic role with a mix of administrative, customer service, and operational duties. Key Responsibilities Answer phones, respond to customer inquiries, and provide excellent service Schedule services and coordinate calendars for technicians Migrate customer data between systems and maintain accurate records Update and manage customer status in our CRM (active/inactive) Collect and update payment information (cards on file) Follow up on and collect past-due balances Assist customers with service requests and problem resolution Support technicians: update service records, organize routes, relay information Maintain organized digital and paper files Assist with other administrative tasks as needed Qualifications Previous experience in office administration, customer service, or a related field Strong organizational and multitasking skills Excellent phone and written communication Comfort with technology and learning new systems (experience with CRMs a plus) Attention to detail and reliability Positive attitude and ability to work independently Compensation $20-$25 per hour, depending on experience Paid holidays and paid time off Full-time position with potential for growth Tailor Made Pest and Wildlife is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. Powered by JazzHR ya Vl4JVRTV$20-25 hourly 15d agoOffice Coordinator/Receptionist
Frost Brown Todd LLP
Branch office administrator job in Lexington, KY
Job Description Frost Brown Todd LLP, a national law firm of 1000+ legal and business professionals in eighteen markets, is currently seeking a full-time Office Coordinator/Office Assistant/Receptionist to join our Lexington Office. The Office Coordinator/Office Assistant/Receptionist handles the day-to-day coordination and workflow of administrative and client needs for their assigned office, working closely with the Lexington attorneys and business professionals and the Regional Office Manager. Key Responsibilities: Understand and prioritize client service as the firm's top commitment. Remain available during regular business hours to address client and internal needs, coordinate alternative support when necessary, and ensure timely follow-up when attorneys or other professionals are unavailable. Coordinate with the Regional Office Manager for tasks related to work assignments, internal communications, staffing needs, and other tasks related to the daily functions of the Lexington office. Assist in coordinating overflow and workflow needs, including witnessing and notarizing documents, to provide consistent, high-level support to attorneys and other timekeepers. Coordinate coverage for absent business professionals to ensure consistent support for attorneys and other timekeepers. Assist in administering time off requests in accordance with firm policies and communicate absence updates to the Regional Office Manager. Communicate any performance, attendance, or other personnel-related concerns to the Regional Office Manager. Order supplies for the office from approved firm vendors, as needed. Serve as the on-site contact with building management and internal FBT facilities team for matters related to security, maintenance, building access, emergency preparedness, after-hours services, and general building operations. Ensure office facilities are maintained for functionality and cleanliness, fostering a productive and welcoming environment for both employees and clients. Maintain cleanliness of conference rooms, reception desk and surrounding areas. Answer and route all incoming calls to the Lexington office to the appropriate firm personnel. Greet clients, vendors and other FBT personnel in a courteous and professional manner. Ensure proper security clearance and routing of respective parties in accordance with firm policies. Contact attorney and/or assistant accordingly and direct guest/clients to conference rooms. Schedule conference rooms and visitor offices using software. Coordinate with other appropriate departments and personnel as required. Support administrative needs of attorneys and clients in the conference center, i.e., notary needs, copies, scan, fax, technical assistance, facilities management, etc. Assist legal practice assistants with special projects, transcription, editing, filing, stuffing envelopes, and other miscellaneous tasks as needed. Job Requirements: High School Diploma or equivalent. Minimum of 3 years of experience working in an office setting required. Previous law firm experience preferred. Interpersonal skills necessary to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, managers, business professionals, and vendors to provide information with ordinary courtesy and tact. Ability to answer phone courteously and professionally and transfer calls quickly. Ability to greet clients in a courteous and professional manner. Ability to retrieve and distribute files weighing up to 30 pounds and ability to retrieve and replace objects from shelves up to 8 feet high, sometimes a large amount in a day. Ability to learn and apply practice group and/or firm specific software programs, including the CST workflow application, at a proficient level. Ability to organize and prioritize numerous tasks and complete them under time constraints. Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.$29k-34k yearly est. 8d agoBowling Green,KY - Western Ky University - Office Administrator
Kidcam LLC
Branch office administrator job in Bowling Green, KY
The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.$28k-37k yearly est. Auto-Apply 60d+ agoOffice Administrator
Kingdom Staffing
Branch office administrator job in Louisville, KY
Job Title: Office Administrator About Us: Kingdom Staffing exists for the proclamation of the gospel in the marketplace. We do this by providing our clients with top-tier talent who share in the values and culture. Our desire is that the candidates we place would work well for their employers and help disciple their coworkers through their local churches. Salary and Benefits: Hourly Pay Rate of $18-$20, 40hr per week Medical, dental, vision Paid holidays + PTO Christian work environment Duties: - Provide administrative services to ensure efficient operation of the office (ie answering general calls), scheduling events, scheduling work, editing and creating documents. - Strong dedication to answer phone calls and text or email correspondence quickly and in a professional manner. Being on top of the communications is A1 critical. - Serve as the primary scheduler for the 3 divisions of the company interacting with clients and realtors by phone, text and emails - Maintain contact lists and manage correspondence. Creating multiple weekly social media posts. Writing and sending bi-weekly email blasts to realtors and past clients. - Prepare and edit documents, reports, and presentations - Tracking expenses, balancing bank accounts in Quickbooks, and general bookkeeping. - Preparing for and running payroll for the company Experience: - Proven experience as an administrative assistant or in a related role - Excellent written and professional verbal communication skills - Strong organizational and time management skills - Attention to detail and problem-solving skills - Proficient in MS Office (Word, Excel, PowerPoint) - Knowledge of Quickbooks online, as well as some other office financial management systems and procedures - Skill and experience in creating colorful and effective social media posts - Discretion with confidential information Requirements: - Proofreading: Ensuring accuracy and correctness of written materials. - Phone etiquette: Demonstrating professionalism when answering phone calls. - Administrative: Performing various administrative tasks to support the office. - Bookkeeping and balancing accounts - Event planning: Assisting in planning and coordinating events. - Order entry: Entering orders into the system accurately. - Payroll entry and employee administration management - Calendar management: Managing schedules and appointments efficiently.$18-20 hourly 60d+ agoBranch Administrator
Hornback Plumbing
Branch office administrator job in Elizabethtown, KY
Do you want to make an impact on a quickly growing business? Do you want to feel your work is appreciated? Do you want to grow as a professional? Do you want to lead a winning team? Then, you've come to the right place. Hornback Plumbing is a fast-growing company driven by integrity and quality workmanship. We are looking to hire quality individuals who are eager to learn and improve their skills. Summary: The Branch Administrator provides administrative support to their branch including the General Manager, Branch Manager, Operations Manager, and field employees. This position acts as a liaison between Branch Support departments such as Accounting, Marketing, etc. and the local Branch. Essential Job Duties: • Performs general clerical and administrative tasks • Completes general office duties including billing, filing, printing, and scanning documents • Generates and distributes invoices to customers, ensuring accuracy and timely delivery. • Reconciles customer accounts to ensure payments are properly applied and discrepancies are resolved. • Monitoring accounts for overdue payments, contacting customers to arrange payment, and potentially negotiating payment plans. • Provides administrative support to branch leadership and field employees • Supports field employees with service and installation schedules • Informs management of “key customer issues” including dissatisfaction, perceived lack of response, etc. • Maintains comprehensive and accurate records • Supports daily, monthly, and quarterly branch deadlines • Supports special projects and other documents in support of company objectives Other Duties: • Performs other duties as requested Knowledge, Skills, & Abilities: • Excellent verbal and written communication skills • Excellent organizational skills and attention to detail • Excellent time management skills • Ability to function well in a high-paced and at times stressful environment. • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. • Proactive, organized, detail-orientated self-starter • Ability to clearly and effectively communicate ideas related to policies and procedures and provide guidance to management and employees verbally and in writing • Ability to manage time effectively and efficiently • Ability to multi-task with minimal supervision • Regular and reliable attendance Our Rewards: • 401(k) with fully vested company match • Medical, Dental, and Vision insurance • Health Savings and Flexible Spending accounts • Variety of ancillary benefits • Paid time off • Professional development • Employee discounts • Schedule: M-F 8am-4:30 pm • $15.00 per hour depending on skill level and experience. Minimum Qualifications: • High School Diploma or equivalent • Experience with the following software applications: Mac OS, Microsoft Suite, or Google Suite • Possess a valid driver's license • Eligible to work in the U.S. without sponsorship Preferred Qualifications (not required): • Service Titan experience Physical Demands: • Ability to operate computer, phone and other office equipment as needed • Ability to work effectively using a personal computer for long periods of time • Ability to sit/stand at workstation for extended periods of time • Ability to read, write, speak, hear, see, think, communicate, concentrate, learn, and work • Ability to perform the essential functions of the position with or without reasonable accommodation Leap Service Partners, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability.$15 hourly 3d agoOffice Coordinator
Brightspring Health Services
Branch office administrator job in Louisville, KY
Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center Collection and review of employee punch correction forms and/or manual time sheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency Collect and review employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly Perform general office duties, including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to Bank statements and submit to Resource Center weekly Prepare and submit source forms for new locations, relation, lease renewals, and other property updates Other tasks as assigned Qualifications Must have a High School diploma or GED equivalent Two years of related office management or bookkeeping experience. Human Resources experience preferred Must be proficient with Microsoft Word and Excel$28k-37k yearly est. 21d agoOffice Admin
Amrize
Branch office administrator job in Florence, KY
Elevate is committed to providing the highest quality commercial roofing, wall and lining systems to solve our customers' challenges, grounded by a 45-year legacy of proven experience. Our mission is to deliver solutions that save time, perform reliably and protect our communities. We are devoted to building partnerships rooted in trust in reflection of our Elevate promise that Nobody Covers You Better. We're seeking a Office Admin who's ready to be part of a people-first company offering best-in-class products, exceptional training, and deep industry pride-all built to help our partners and team succeed. Job Title: Office Admin | Req ID: 15061 | HR Contact: Sheena WATSON | Location: Building Envelope - Florence, KY ABOUT THE ROLE The Office Coordinator is responsible for performing various administrative tasks, working with the Leadership Team and Teammates to coordinate and communicate requests, in a safe, and confidential manner. This position will be the first to welcome and greet visitors to the facility. WHAT YOU'LL ACCOMPLISH * Assisting the Leadership Team in various tasks, including Purchasing, Receiving, cycle counting, etc... * Sorting and distributing mail, phone calls, external and internal inquiries. * Coordinating, communicating, purchasing and planning PTR events. * Greeting visitors internally and externally in a professional and friendly manner. * Maintain Teammate training requirements * Track and order needed office supply and organization of the supply room/mail room, office area and break rooms. * Coordinate communication related topics through the screen cloud and bulletin boards. * All other duties as assigned. * Conduct internal QMS - ISO9001 audits in preparation for annual formal audits, help with continuous improvement within 5S areas, and participate in weekly 5S audit activities. * Establish and maintain effective working relationships with staff, customers, vendors, and others. * Assist withonboarding activities, facilitate team member and community engagement programs, and support HS&E (Health, Safety, and Environment), sustainability,and human rights site engagement. * Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. WHAT WE'RE LOOKING FOR Education: High School diploma required Required Work Experience: 3 + years of general office experience with familiarity as a HR generalist * Proficient in Micro Soft applications (word, excel, outlook, ppt) * Ability to organize multiple tasks, meeting required deadlines * Personable attitude, professional appearance, excellent interpersonal and processional communication skills. * Required to flex working hours as needed to support 24/5 3 shift operations, regarding team member activities, engagements, training etc. Additional Requirements: * Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit test. WHAT WE OFFER * Competitive salary * Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings * Medical, Dental, Disability and Life Insurance * Holistic Health & Well-being programs * Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care * Vision and other Voluntary benefits and discounts * Paid time off & paid holidays * Paid Parental Leave (maternity & paternity) * Educational Assistance Program * Dress for your day #AMRIND #ELEVATE BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.$28k-38k yearly est. 5d agoOffice Coordinator(Real Estate experience needed)
Ajna Infotech
Branch office administrator job in Erlanger, KY
MSRcosmos is an IT Services subsidiary of the MSRcosmos Group, A U.S.-based multinational conglomerate. MSRcosmos Group focused on diverse ventures ranging from IT services to real estate and education. Together, both companies believe that business success and serving humanity are symbiotic and strive to excel at both. Job Description Title: Office Coordinator(Real Estate experience needed) Location: Erlanger, KY - USA (onsite 5 days) Type: Contract Duties include but are not limited to • Point person for maintenance shipping supplies equipment errands etc • Manage front desk phone faxes mail and packages • Assist with organizing and scheduling meetings as necessary • Partner with HR to maintain office policies as necessary • Assist with all corporate certification audits • Submit work orders and schedule repairs for general office space and equipment • Coordinate with IT department as necessary to maintain and repair office IT equipment • Basic IT related coordination • Manage relationships with vendors service providers and landlord • Order organize and maintain office and breakroom supplies • Assist local leadership with expense submissions calendar management etc • Participate in planning and execution of events when necessary • Efficiently manages time and deadlines to ensure smooth office operations • Strong written and verbal communication skills to interact with employees clients and vendors effectively • Proficient in Microsoft Office and Outlook • 3 to 5 years related experience Additional Information All your information will be kept confidential according to EEO guidelines.$28k-38k yearly est. 60d+ agoBranch Office Administrator
Edward Jones
Branch office administrator job in Richmond, KY
This job posting is anticipated to remain open for 30 days, from 01-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.$36k-46k yearly est. 12d agoBranch Administrator
Meade Tractor
Branch office administrator job in Georgetown, KY
Meade Tractor is always looking for dedicated employees who are ready to make a career of going above and beyond for our customers. We have a fantastic team and we're ready to add more employees who match our culture and passion. Since 2010, Meade Tractor has been providing outstanding products and service to the hard-working landowners, landscapers, farmers, and homeowners. As we grow, we'll need people ready to grow with us. Start your new journey today. We offer an excellent benefit package for you and your family. Branch Administrator Purpose: Performs a full range of administrative support duties for a dealership location. Directs phone calls received at the location to the appropriate dealership personnel. Responsibilities: Receives visitors and telephone calls ensuring these individuals are directed to the proper parties within the dealership Takes bank deposits to bank daily, sometimes weekly basis Distributes mail and maintains dealership files Drafts and types standard letters and memoranda as requested and prepares documents for distribution Provides administrative support to the sales, parts, and service departments at that location Orders and maintains an adequate level of office supplies for the store location. Experience, Education, Skills and Knowledge: Solid clerical expertise Experience with heavy call volume preferred Valid Drivers License with clean driving record required Strong people and communication skills Regular attendance and timeliness are essential to this position Excellent organizational skills Ability to use standard desktop applications such as Microsoft Office High School degree or equivalent experience Monday - Friday 8am to 5pm$26k-34k yearly est. Auto-Apply 25d agoOffice Administrator
Disher
Branch office administrator job in Lexington, KY
Office Administrator - Lexington, KY DISHER is currently partnering with a leading company providing plastic corrugate pipe solutions. The company is based out of Europe and is quickly growing. It has a great reputation globally and focuses on optimizing its processes to create innovative and world-changing products. The company serves customers all over the world, but its main market is the U.S. where it has a service hub in Kentucky. What it's like to work here:This company has a team-oriented work atmosphere and a flat hierarchy with short decision-making processes. It offers many opportunities for self-realization and professional growth. As the office administrator, you will use your skills to help manage service projects and initiate future developments for the company. Your work will help shape the future of the organization, and your efforts will contribute to the growth and success on the American market.What you'll get to do: Coordinate travel (hotel, flights and car rentals) for Service Technicians and Sales Managers Confirm weekly worked hours for Service Technicians and send to accounting for payroll and charging to customers Maintain spare parts inventory in EXCEL and/or SAP in cooperation with the Head Quarter in Hassfurt/Germany Professional and timely processing of customer inquiries, from order receipt, preparation of quotations to completion Control customer orders in terms of costs and deadlines Manage office activities, including incoming calls Reconcile and file travel receipts for the different team members Coordinate shipments of the toolboxes and supplies for the machine commissioning Coordinate timing and shipments of die heads or any other assemblies for refurbishment. What will make you successful: Completed training as an industrial clerk or have an equivalent qualification Technical understanding would be beneficial IT skills, particularly in MS Office and ideally prior knowledge of SAP Driving license Strong social and communication skills Strong organizational skills Must be able to quickly adapt to sudden changes Being an independent and reliable worker$26k-34k yearly est. Auto-Apply 37d agoOffice Coordinator/Receptionist
Frost Brown Todd LLP
Branch office administrator job in Lexington, KY
Frost Brown Todd LLP, a national law firm of 1000+ legal and business professionals in eighteen markets, is currently seeking a full-time Office Coordinator/Office Assistant/Receptionist to join our Lexington Office. The Office Coordinator/Office Assistant/Receptionist handles the day-to-day coordination and workflow of administrative and client needs for their assigned office, working closely with the Lexington attorneys and business professionals and the Regional Office Manager. Key Responsibilities: Understand and prioritize client service as the firm's top commitment. Remain available during regular business hours to address client and internal needs, coordinate alternative support when necessary, and ensure timely follow-up when attorneys or other professionals are unavailable. Coordinate with the Regional Office Manager for tasks related to work assignments, internal communications, staffing needs, and other tasks related to the daily functions of the Lexington office. Assist in coordinating overflow and workflow needs, including witnessing and notarizing documents, to provide consistent, high-level support to attorneys and other timekeepers. Coordinate coverage for absent business professionals to ensure consistent support for attorneys and other timekeepers. Assist in administering time off requests in accordance with firm policies and communicate absence updates to the Regional Office Manager. Communicate any performance, attendance, or other personnel-related concerns to the Regional Office Manager. Order supplies for the office from approved firm vendors, as needed. Serve as the on-site contact with building management and internal FBT facilities team for matters related to security, maintenance, building access, emergency preparedness, after-hours services, and general building operations. Ensure office facilities are maintained for functionality and cleanliness, fostering a productive and welcoming environment for both employees and clients. Maintain cleanliness of conference rooms, reception desk and surrounding areas. Answer and route all incoming calls to the Lexington office to the appropriate firm personnel. Greet clients, vendors and other FBT personnel in a courteous and professional manner. Ensure proper security clearance and routing of respective parties in accordance with firm policies. Contact attorney and/or assistant accordingly and direct guest/clients to conference rooms. Schedule conference rooms and visitor offices using software. Coordinate with other appropriate departments and personnel as required. Support administrative needs of attorneys and clients in the conference center, i.e., notary needs, copies, scan, fax, technical assistance, facilities management, etc. Assist legal practice assistants with special projects, transcription, editing, filing, stuffing envelopes, and other miscellaneous tasks as needed. Job Requirements: High School Diploma or equivalent. Minimum of 3 years of experience working in an office setting required. Previous law firm experience preferred. Interpersonal skills necessary to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, managers, business professionals, and vendors to provide information with ordinary courtesy and tact. Ability to answer phone courteously and professionally and transfer calls quickly. Ability to greet clients in a courteous and professional manner. Ability to retrieve and distribute files weighing up to 30 pounds and ability to retrieve and replace objects from shelves up to 8 feet high, sometimes a large amount in a day. Ability to learn and apply practice group and/or firm specific software programs, including the CST workflow application, at a proficient level. Ability to organize and prioritize numerous tasks and complete them under time constraints. Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.$29k-34k yearly est. Auto-Apply 38d agoOffice Coordinator
Brightspring Health Services
Branch office administrator job in Louisville, KY
Our Company StepStone Family & Youth Services Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center Collection and review of employee punch correction forms and/or manual time sheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency Collect and review employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly Perform general office duties, including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to Bank statements and submit to Resource Center weekly Prepare and submit source forms for new locations, relation, lease renewals, and other property updates Other tasks as assigned Qualifications Must have a High School diploma or GED equivalent Two years of related office management or bookkeeping experience. Human Resources experience preferred Must be proficient with Microsoft Word and Excel About our Line of Business StepStone Family and Youth Services, an affiliate of BrightSpring Health Services, provides the full spectrum of support to children in need of alternative, safer, and more positive living environments with residential and family services. StepStone connects children and youth who need homes with foster families, as well as foster care training, respite care and support services. For young adults transitioning from foster care to independent living, StepStone provides personalized guidance and training on basic life skills, including money management and education. For more information, please visit *********************** Follow us on Facebook and LinkedIn.$28k-37k yearly est. Auto-Apply 5d agoOffice Admin
Amrize
Branch office administrator job in Florence, KY
Pay Type: Hourly Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us. As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we're ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We're in every construction market. Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build _your_ ambition. Learn more at ********************** (****************************************** Description: Elevate is committed to providing the highest quality commercial roofing, wall and lining systems to solve our customers' challenges, grounded by a 45-year legacy of proven experience. Our mission is to deliver solutions that save time, perform reliably and protect our communities. We are devoted to building partnerships rooted in trust in reflection of our Elevate promise that Nobody Covers You Better. We're seeking a Office Admin who's ready to be part of a people-first company offering best-in-class products, exceptional training, and deep industry pride-all built to help our partners and team succeed. **Job Title:** Office Admin | **Req ID:** 15061 | **HR Contact:** Sheena WATSON **| Location:** Building Envelope - Florence, KY **ABOUT THE ROLE** The Office Coordinator is responsible for performing various administrative tasks, working with the Leadership Team and Teammates to coordinate and communicate requests, in a safe, and confidential manner. This position will be the first to welcome and greet visitors to the facility. **WHAT YOU'LL ACCOMPLISH** + Assisting the Leadership Team in various tasks, including Purchasing, Receiving, cycle counting, etc... + Sorting and distributing mail, phone calls, external and internal inquiries. + Coordinating, communicating, purchasing and planning PTR events. + Greeting visitors internally and externally in a professional and friendly manner. + Maintain Teammate training requirements + Track and order needed office supply and organization of the supply room/mail room, office area and break rooms. + Coordinate communication related topics through the screen cloud and bulletin boards. + All other duties as assigned. + Conduct internal QMS - ISO9001 audits in preparation for annual formal audits, help with continuous improvement within 5S areas, and participate in weekly 5S audit activities. + Establish and maintain effective working relationships with staff, customers, vendors, and others. + Assist withonboarding activities, facilitate team member and community engagement programs, and support HS&E (Health, Safety, and Environment), sustainability,and human rights site engagement. + Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. **WHAT WE'RE LOOKING FOR** **Education:** High School diploma required **Required Work Experience:** 3 + years of general office experience with familiarity as a HR generalist + Proficient in Micro Soft applications (word, excel, outlook, ppt) + Ability to organize multiple tasks, meeting required deadlines + Personable attitude, professional appearance, excellent interpersonal and processionalcommunication skills. + Required to flex working hours as needed to support 24/5 3 shift operations, regarding team member activities, engagements, training etc. **Additional Requirements:** + Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit test. **WHAT WE OFFER** + Competitive salary + Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings + Medical, Dental, Disability and Life Insurance + Holistic Health & Well-being programs + Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care + Vision and other Voluntary benefits and discounts + Paid time off & paid holidays + Paid Parental Leave (maternity & paternity) + Educational Assistance Program + Dress for your day \#AMRIND \#ELEVATE **BUILDING INCLUSIVE WORKSPACES** At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com . This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted. **Nearest Major Market:** Cincinnati$28k-38k yearly est. 33d agoOffice Coordinator(Real Estate experience needed)
Ajna Infotech
Branch office administrator job in Erlanger, KY
MSRcosmos is an IT Services subsidiary of the MSRcosmos Group, A U.S.-based multinational conglomerate. MSRcosmos Group focused on diverse ventures ranging from IT services to real estate and education. Together, both companies believe that business success and serving humanity are symbiotic and strive to excel at both. Job Description Title: Office Coordinator(Real Estate experience needed) Location: Erlanger, KY - USA (onsite 5 days) Type: Contract Duties include but are not limited to • Point person for maintenance shipping supplies equipment errands etc • Manage front desk phone faxes mail and packages • Assist with organizing and scheduling meetings as necessary • Partner with HR to maintain office policies as necessary • Assist with all corporate certification audits • Submit work orders and schedule repairs for general office space and equipment • Coordinate with IT department as necessary to maintain and repair office IT equipment • Basic IT related coordination • Manage relationships with vendors service providers and landlord • Order organize and maintain office and breakroom supplies • Assist local leadership with expense submissions calendar management etc • Participate in planning and execution of events when necessary • Efficiently manages time and deadlines to ensure smooth office operations • Strong written and verbal communication skills to interact with employees clients and vendors effectively • Proficient in Microsoft Office and Outlook • 3 to 5 years related experience Additional Information All your information will be kept confidential according to EEO guidelines.$28k-38k yearly est. 1h agoOffice Coordinator/Receptionist
Frost Brown Todd LLP
Branch office administrator job in Lexington, KY
Frost Brown Todd LLP, a national law firm of 1000+ legal and business professionals in eighteen markets, is currently seeking a full-time Office Coordinator/Office Assistant/Receptionist to join our Lexington Office. The Office Coordinator/Office Assistant/Receptionist handles the day-to-day coordination and workflow of administrative and client needs for their assigned office, working closely with the Lexington attorneys and business professionals and the Regional Office Manager. Key Responsibilities: Understand and prioritize client service as the firm's top commitment. Remain available during regular business hours to address client and internal needs, coordinate alternative support when necessary, and ensure timely follow-up when attorneys or other professionals are unavailable. Coordinate with the Regional Office Manager for tasks related to work assignments, internal communications, staffing needs, and other tasks related to the daily functions of the Lexington office. Assist in coordinating overflow and workflow needs, including witnessing and notarizing documents, to provide consistent, high-level support to attorneys and other timekeepers. Coordinate coverage for absent business professionals to ensure consistent support for attorneys and other timekeepers. Assist in administering time off requests in accordance with firm policies and communicate absence updates to the Regional Office Manager. Communicate any performance, attendance, or other personnel-related concerns to the Regional Office Manager. Order supplies for the office from approved firm vendors, as needed. Serve as the on-site contact with building management and internal FBT facilities team for matters related to security, maintenance, building access, emergency preparedness, after-hours services, and general building operations. Ensure office facilities are maintained for functionality and cleanliness, fostering a productive and welcoming environment for both employees and clients. Maintain cleanliness of conference rooms, reception desk and surrounding areas. Answer and route all incoming calls to the Lexington office to the appropriate firm personnel. Greet clients, vendors and other FBT personnel in a courteous and professional manner. Ensure proper security clearance and routing of respective parties in accordance with firm policies. Contact attorney and/or assistant accordingly and direct guest/clients to conference rooms. Schedule conference rooms and visitor offices using software. Coordinate with other appropriate departments and personnel as required. Support administrative needs of attorneys and clients in the conference center, i.e., notary needs, copies, scan, fax, technical assistance, facilities management, etc. Assist legal practice assistants with special projects, transcription, editing, filing, stuffing envelopes, and other miscellaneous tasks as needed. Job Requirements: High School Diploma or equivalent. Minimum of 3 years of experience working in an office setting required. Previous law firm experience preferred. Interpersonal skills necessary to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, managers, business professionals, and vendors to provide information with ordinary courtesy and tact. Ability to answer phone courteously and professionally and transfer calls quickly. Ability to greet clients in a courteous and professional manner. Ability to retrieve and distribute files weighing up to 30 pounds and ability to retrieve and replace objects from shelves up to 8 feet high, sometimes a large amount in a day. Ability to learn and apply practice group and/or firm specific software programs, including the CST workflow application, at a proficient level. Ability to organize and prioritize numerous tasks and complete them under time constraints. Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.$29k-34k yearly est. Auto-Apply 37d ago
Learn more about branch office administrator jobs
Do you work as a branch office administrator?
What are the top employers for branch office administrator in KY?
Top 1 Branch Office Administrator companies in KY
Edward Jones
Job type you want
Full Time
Part Time
Internship
Temporary