Branch office administrator jobs in La Mesa, CA - 410 jobs

Job Description: Provide administrative support for a large 500 + member Software Engineering business unit in Qualcomm. Primary duties will be to provide administrative support to 6 busy Vice Presidents of Engineering. Duties to include managing/arranging calendars, travel, travel expense reimbursements (ezer), contacts, conference bridges, appointments, luncheons and events. Compile and manage timely submission of expense reports. Coordinate special projects and prepare presentation materials as needed. Assemble detailed executive reports. Job Duties Provides complex assistance and support to a Director, Sr. Director, or above. Acts as an information source for departmental/company policies and procedures. Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar. Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.). Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation. Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls. Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors. Provides direction to other administrative employees. Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others ideas into solutions and procedures. Preferred experience includes 5+ years of experience in the following: Frequently interacting with external executives as well as company personnel at all levels. Working independently with little supervision. Using Microsoft Outlook, Word, Excel and PowerPoint. Building strong working relationships with other administrative staff. Handling subjects of critical and confidential nature. Comments for Suppliers: Need your top 3 candidates as soon as possible and available to start as soon as possible once onboarding can complete. This is Exec. Level within QC and intent is to convert at some point. Local San Diego candidates at submittal time. Once team returns to site, worker will be required to go on site 2 days/week. Will start remote until site reopens, but must be local.

Associates at California Bank & Trust work in a relationship-centered culture where they are provided with the tools, training, and opportunities to build the best possible relationships with our clients and with each other. Our workplace culture values each associate's unique experiences, background and perspectives and provides a collaborative environment for all employees to grow and thrive. As a premier California-focused financial services company dedicated to serving its communities, families, and businesses (small, mid-sized and large), CB&T has been active for 70 years and has more than 80 full-service branch offices across the state. This dedication has helped the bank earn recognition as a perennial powerhouse in yearly voting for "Best Bank" and "Best Commercial Bank" from the readers of San Diego Union-Tribune and Orange County Register . Additionally, as a division of Zions Bancorporation, the bank has collected multiple Greenwich Excellence Awards for "Overall Client Satisfaction" in Small Business & Middle Market Excellence Awards. We are looking for an Administrative Assistant in La Jolla, CA. Essential Functions: Provides a variety of administrative and staff support services to an organizational unit. Performs a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing incoming mail, answering phones, maintaining reports and other pertinent data. May assist in budget preparation and control activities. May assist in preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. May administer various programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May train and assist other employees. Other duties as assigned. Qualifications: Requires High School diploma or equivalent and 4+ yrs office, administrative, clerical, word processing or related experience. A combination of education and experience may meet requirements. Must have an advanced knowledge of departmental functions, banking and/or departmental and administrative process and procedures. Requires word processing, computer and customer service skills. Strong organizational, customer relations and communications skills, both verbal and written. Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems. Ability to handle sensitive and confidential situations. Broad application of principles, theories, and concepts in applicable discipline. Benefits: Medical, Dental and Vision Insurance - START DAY ONE! Life and Disability Insurance, Paid Parental Leave and Adoption Assistance Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays, and any applicable state holidays 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience Mental health benefits including coaching and therapy sessions Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire Employee Ambassador preferred banking products This position is eligible to earn a base salary in the range of $55,000 - $60,000 annually depending on job-related factors such as level of experience.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 3129 Tiger Run Ct Ste 112, Carlsbad, CA This job posting is anticipated to remain open for 30 days, from 05-Jan-2026. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $26.10 **Hiring Maximum:** $31.58 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e). A copy of a notice regarding the provisions of the Los Angeles County Fair Chance Ordinance is available at: dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf . Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Job Description We are seeking a Front Office Coordinator to collaborate with our team to improve our patients dental health and smiles! We offer a competitive hourly rate based on experience, a job environment that you will enjoy with an amazing team! Our office is known for exceptional patient care, attention to detail, and a warm, welcoming environment. **Must Have Dental front office Experience. Minimum of Two years** Dental Front Office Duties and Responsibilities: The ideal candidate has solid dental front office experience, strong communication skills, and takes pride in providing an outstanding patient experience from the first call to checkout. Greeting all patients with a warm and welcoming smile Checking in and checking out patients Answering the phones in a timely and friendly manner Great attention to detail Dental Insurance knowledge The ability to efficiently multi-task Presenting treatment plans and making financial arrangements with patients Submitting claims electronically to insurance companies for reimbursement Please Apply Today! We look forward to meeting you! Skills: General Practice PPO Treatment Planning Billing Insurance Scheduling Benefits: Dental 401k Compensation: $26-$34/hour

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do * (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. * (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. * (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. * (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. * (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. * (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. What We're Looking For: Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette. Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required. What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, and Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. . Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? The Pacific Complex in Wealth Management is looking for an Office Coordinator within the San Diego site. This person will report into the Complex Ops Manager and will be responsible for supporting the advisors and district managers throughout the Southern California offices. Key Job Responsibilities * Front desk coverage * Scheduling/reserving conference rooms * Mail review and distribution, working closely with compliance * Working closely with the Complex Onboarding manager as well as with candidates * Office and New Advisor technology troubleshooting * New Business processing * Assist in tracking of onboarding (working with Onboarding/Ops Manager) * Ordering Pantry and Office Supplies. The base salary range for this position is $60,000 - $65,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program Required Qualifications * Intermediate problem-solving skills * Research and data gathering ability * Analytical skills * Basic negotiation skills * Strong organizational skills * Excellent verbal and written communication skills * Ability to prioritize tasks * Ability to manage multiple projects * Excellent proofreading ability * Ability to train and mentor employees * Excellent collaboration skills * Role will be performed in office, with flexibility as needed Preferred Qualifications * 1-2 years of experience in business is preferred * Bachelor's degree preferred Skills Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. #LI-EQH1 ABOUT EQUITABLE At Equitable, we're a team of over ten thousand strong; committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Job Description Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer Health, dental, vision, and life insurance 401(k) plan with company match Paid time off and company holidays Opportunities for career growth within a well-established multi-state firm Collaborative and engaging team environment Your Role: Key Responsibilities Coordinate contract review and approval processes, maintaining status reports Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines Process invoices, track legal spend, and assist with billing matters for outside counsel Prepare presentations, reports, and dashboards summarizing departmental activities Assist with compliance, audit, and risk management initiatives Maintain discretion in handling sensitive legal and business information Provide mentoring or guidance to junior administrative staff Monitor leases, licenses, and onboarding/offboarding of attorneys Coordinate ordering, inventory, and distribution of office and breakroom supplies Maintain office cleanliness, organization, and common areas Liaise with vendors, service providers, and building management Maintain office equipment and coordinate repairs or maintenance Assist with event planning, meetings, and office functions Qualification Education: Paralegal Certification, Legal Studies, or related field Experience: 4-6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm Skills: Strong understanding of legal terminology, documents, and corporate processes Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with contract management systems, e-billing platforms, or legal document management software Excellent organizational skills and attention to detail Ability to prioritize multiple projects and meet tight deadlines High level of discretion, professionalism, and sound judgment Schedule Full-time | Onsite | Monday-Friday Ready to Join Our Legal Team? We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application. We look forward to meeting you!

Job DescriptionDescription: PAY RANGE: $21.00-23.00 per hour Do you have high energy, like to have fun and be creative? We are looking for an Office Coordinator for our corporate office in Santee. This position is the face of Soapy Joe's for all visitors, a key partner in keeping departments connected and organized, and an important member of the Human Resources team in ensuring our team is well taken care of. The Office Coordinator demonstrates a strong work ethic, strong organizational skills, time management, and prioritization skills. Strong attention to detail with the ability to maintain strict confidentiality. Experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information. The position calls for a sharp, confident and customer-oriented individual to act as the face of the business, welcoming team members, customers, vendors and clients. WHY SOAPY JOE'S? We're not just a car wash, we're driven to clean cars, protect the environment and shine in our communities. We are invested in creating opportunities, inspiring development, and bringing dynamic servant-leaders into our company that will take care of our team and our members. If you love to win, care about people, and you're not afraid to roll up your sleeves and get to work, you will be in great company with us. Culture is vital to our success and we are looking for new team members that connect to our values and want to see our culture thrive. Our core values are: Build community: we love our neighbors and create an atmosphere where everyone is welcome Lead with heart: we create trust and respect through listening, positive words and actions Create fans: we impress customers with a great experience defined by positivity and helpfulness Do the right thing: we operate with honesty and integrity - even when no one's looking Be proud: we're proud of our quality services and clean sites, but most of all, we're proud of our team Have fun: we believe creative solutions and genuine connections happen when you're having fun Keep learning: we take learning as seriously as we take having fun, which means we do it all the time! If these values resonate with you and you would like to be a part of this team keep reading! WHAT YOU'LL DO: Support the front desk by greeting visitors and directing them accordingly Operate telephone switchboard/ to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments Coordinate client meetings and internal meetings (greeting, ordering food/beverage, etc.) Purchase all supplies and inventory (office supplies, janitorial and break room). Cost comparison shopping online, consistent ordering and cognizant decisions for quantities and sizes, and consistency of managing of upstairs and downstairs inventory. Maintaining semi-monthly order schedule for consistent timing of fulfillment requests Create system to maintain inventory of items Office Supplies Break Room(s) Needs Food (aka Costco) Order Manage birthday and anniversary protocol for home office staff Manage new hire workspace needs Maintain up-to-date company phone list and distribute internally when needed Maintain office equipment (shared office printers, etc.) Coordinate with service vendors as needed (shredding, alarm, cleaners, landscape, trash, phone, IT, cameras, or any other office maintenance needs) Maintain clean office needs beyond cleaning service vendor (We Sell Clean!) Manage mail, collect, sort, distribute, or prepare mail and or deliveries Coordinate travel arrangements when needed (airfare, hotel, transportation, etc.) Photocopy, email, fax, scanning, and filing as needed Be professional, reliable and punctual Serve as back-up to Executive Assistant when needed Serve as a resource for HR Department projects, as needed. Experience scheduling interviews, contacting job applicants, and drafting correspondence related to recruitment activities. Provide administrative and support to the company leadership team. Requirements: WHAT YOU'LL NEED: 2 years experience in an office setting supporting in an administrative role Proficient in Microsoft Office Suite (Microsoft Teams experience preferred) Customer service experience a plus

NOTICE TO JOB APPLICANTS RESIDENT IN CALIFORNIA, PEASE CLICK LINK TO REVIEW: ******************************************************************************** Sprott is a global leader in precious metal and critical materials investments. We are specialists. Our in-depth knowledge, experience and relationships separate us from the generalists. Our investment strategies include Exchange Listed Products, Managed Equities and Private Strategies. Sprott has offices in Toronto, New York, Connecticut and Carlsbad and the company's common shares are listed on the New York Stock Exchange and the Toronto Stock Exchange under the symbol (SII). For more information, please visit *************** Sprott USA Sprott USA, a division of the Sprott Group of Companies, provides US and international investors with a full range of precious metals and critical materials investment options, including separately managed accounts, brokerage services and private placements. Position Description Sprott USA is looking for an energetic, engaging and highly motivated full-time Receptionist & Office Coordinator to join its team in its Carlsbad, California office. This position will report to the Senior Human Resources Generalist and be responsible for welcoming employees and visitors, maintaining office inventory and communal areas, and coordinating office projects and events. The ideal hire is someone that has a “no task is too small or too big” mentality, and will be collaborative, flexible, and extremely organized. Additionally, the candidate will have good energy about them, a service-focus mindset, be detail-oriented, pro-active and have a positive and engaging personality. They must enjoy interacting with people and demonstrate an ability to maintain composure and problem-solve. This position will report to the office 5 days per week. Responsibilities for this role include, but are not limited to: Welcoming employees and guests and providing assistance as needed; Taking voicemail messages and relaying them to the appropriate person; Handling, sorting and distributing all incoming deliveries, couriers and mail services, including internal mail distribution; Handling all outgoing deliveries, couriers and mail services; Sustaining a neat, organized, well-equipped and safe reception, kitchen and overall office space, including unloading the dishwasher and coffee machine maintenance; Reporting of any usual suspicious persons or activities; Organizing office catering when requested including ordering, setting up and cleaning up; Ordering and stocking the office and kitchen supplies (including snacks), tracking inventory and creating supply lists for ease of re-orders; Coordinate with vendors for general office maintenance (cleaners, building management, plant care, etc.); Managing vendors, monitoring and maintaining office equipment; inventory supplies and order replacement supplies as needed and ensuring everything is in good working order; Maintaining a safe and secure working environment by following Company policy and local health and safety requirements; Preparing the boardroom for meetings with audio visual equipment; Coordinating and communicating with the reception, information technology and accounting teams in the other offices; Liaising with building management and IT for security requests, visitor key fobs and facilities management; Helping to support the team with administrative tasks such as entertainment, reservations and managing expenses; Event planning management; and Ad hoc requests and projects as needed. Position Requirements: 2 years of corporate administrative experience; Technology proficient; Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams); Strong organizational skills and attention to detail; Exceptional telephone and written communication skills; Comfortable in a multi-support role; Ability to work independently as well as part of a team; Good energy, detail oriented and a positive and engaging personality; Enjoy interacting with people and service-oriented mindset; Ability to maintain composure and problem-solve while multi-tasking; and Proactive and high emotional intelligence. To apply for this position, please include a resume and cover letter with your submission. We thank all applicants for their interest; however, only qualified candidates as determined by Sprott will be contacted. Sprott does not accept unsolicited agency resumes or phone calls. Sprott welcomes and encourages applications from people with disabilities. Please let us know if we can provide accommodations to support your participation in Sprott's recruitment process. Sprott is an Equal Opportunity Employer.

Office Administrator/Assistant Pay: $20-$25 per hour We're seeking a reliable and organized Office Administrator/Assistant to join our team at a busy landscaping company in El Cajon. This role is ideal for someone who thrives in a supportive position and enjoys keeping things running smoothly behind the scenes. Responsibilities: Handle daily administrative tasks such as picking up mail and making bank deposits. Maintain accurate filing systems and organize company records. Manage purchase orders and ensure timely processing. Assist with timecard and payroll preparation. Support other office functions as needed to keep operations seamless. Qualifications: Strong organizational skills with attention to detail. Proficiency in basic office software (e.g., MS Office). Ability to handle multiple tasks and meet deadlines. Previous office experience preferred but not required. If you're looking for a steady, hands-on role with a local company, we'd love to hear from you!

We are seeking a dependable and professional Office Admin to join our team! This role is ideal for someone with experience as a clerical assistant, receptionist, and file clerk. You will support our business consulting, tax preparation, and accounting services office with daily administrative and client service tasks. Responsibilities: Answer phones, greet clients, and provide excellent customer service Perform front desk and reception duties Filing, scanning, and organizing documents Assist consultants and tax preparers with administrative support Schedule appointments and manage calendars Data entry and light document review Keep office workspace neat and organized

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our Carmel Valley, CA location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Job Description Office Administrator San Diego CA On site Full Time SportRx is seeking a highly organized, service oriented, and tech savvy Office Administrator to support our San Diego headquarters. This is a front facing, in office role that serves as the first point of contact for guests and vendors while providing critical administrative and operational support to our leadership team. This position is ideal for someone who thrives in a fast paced environment, enjoys being the go to person in the office, and is comfortable juggling administrative work, office operations, and basic IT coordination. You will play a key role in creating a positive, well organized, and professional office environment while supporting leadership and employees across the organization. This role is fully on site five days a week and requires consistent presence at the front desk. What You Will Be Doing Serve as the first point of contact for guests, vendors, and deliveries Manage the front desk and provide a welcoming and professional experience Provide administrative support to the CEO and leadership team including scheduling, document preparation, and coordination of meetings Perform accurate and timely data entry and maintain records and spreadsheets Manage office supply inventory and place orders as needed Oversee kitchen and common area organization and restocking Coordinate with outside service vendors including maintenance, cleaning, catering, and event support Support onboarding logistics and ensure new hires have a smooth Day One experience Serve as the primary liaison with our external IT partner for new hire setups, basic troubleshooting, and equipment coordination Maintain hardware and equipment inventory Assist with company events including logistics, setup, and breakdown Run local errands as needed to support office operations Support special projects from leadership as assigned Work Schedule and Expectations On site in our San Diego office five days a week This is a front facing role with consistent presence at the front desk Occasional overtime or weekend availability may be required to support company events or special projects Punctuality and reliability are essential in this role Physical Requirements Ability to sit at a front desk for extended periods of time Ability to lift up to 30 pounds Ability to stand, walk, reach, and bend as needed throughout the day Ability to use a computer and phone for extended periods of time What We Are Looking For Two or more years of experience in an administrative, office coordination, or operations support role Highly organized with strong attention to detail and ability to multitask Tech savvy with the ability to troubleshoot basic IT issues and coordinate with external providers Comfortable using Microsoft Office including Outlook, Word, and Excel Strong communication and interpersonal skills with a professional and service-oriented approach Ability to handle confidential information with discretion Ability to work independently, take initiative, and problem solve Valid driver license and reliable transportation What We Offer Competitive pay based on experience Comprehensive benefits package including medical and dental 401k with company match Employee discounts on SportRx products Tuition reimbursement program Paid time off and paid holidays A positive, collaborative, and people first culture Regular company events, team celebrations, and fun in office activities Opportunities to grow and take on new responsibilities in a fast growing company

Job DescriptionIs This You? Are you tired of working in a disorganized dental office where systems change daily, management is reactive instead of proactive, and you feel like you're constantly putting out fires? Do you value clear communication, established protocols, and professional development-but haven't found a practice that actually invests in these things? Are you ready to work somewhere that has its act together, where you can focus on doing excellent work instead of constantly fixing problems that shouldn't exist in the first place? If you answered yes, keep reading. What Makes All Smiles Different We're not going to pretend we're perfect, but we are committed to doing things right. Here's what that means for you:

As an Office Administrator, you will be responsible for supporting the operational flow of our office, ensuring efficiency across administration, accounting, project coordination, and marketing. You will serve as a key member of the Kelar Pacific operations team, helping to maintain structure and organization within the office while also assisting project teams in coordinating tasks related to active construction projects. You will work closely with the project managers, accountant, and VP of Project Services to ensure documentation, schedules, and internal communications are accurate, timely, and well-organized. In this role, you will also help coordinate vendor communication, track timesheets and project costs, assist with accounts receivable follow-ups, and support marketing initiatives by managing event logistics and internal communications. Your ability to stay organized, detail-focused, and proactive will be essential to the team's success. Please apply if you are local in San Diego - This is an on-site position. Key Responsibilities: Administrative Duties Organize and maintain office files, documents, and records Order and track office supplies Keep the office clean, organized, and functional Schedule and coordinate travel arrangements and staff itineraries Manage company calendars and track event approvals and payments Answer phones, emails, and handle incoming/outgoing mail Assist employees with general office-related questions Project Coordination Support (Construction) Support project teams by tracking timesheets, costs, and project deliverables Coordinate communication between internal teams and vendors, ensuring timely exchange of submittals, invoices, and documentation Assist with Accounts Receivable follow-ups related to project billing and client payments Help prepare project update summaries and maintain organized digital project folders Collaborate with Project Managers to track RFIs, change orders, and client correspondence Participate in internal project meetings and document follow-up actions Marketing & Events Support Maintain spreadsheets for marketing events and association memberships Coordinate approvals and purchases for sponsorships and industry events Order lunches and assist with planning Lunch & Learns and internal meetings Collaborate on social media posting and email campaigns (content provided) Required Skills & Qualifications: Proficient in Microsoft Outlook and Excel (average to advanced level) Typing speed: minimum 40 WPM, including 10-key proficiency Excellent phone etiquette and professional grammar for emails and follow-ups Highly organized and detail-oriented Strong team player with a proactive attitude Must be a non-smoker The ability to pass an on-site accounting test may be required. Experience in construction project coordination or assistance is a plus. Benefits: Competitive Compensation Comprehensive healthcare plan- 100% paid by employer, and medical, dental, and optical coverage. Personal development, career progression, and performance management frameworks. A collaborative, supportive team environment

As Modular Medical's Office Coordinator, you'll play an essential role in shaping the feel of our daily operations. You will assist with daily activities at our Rancho Bernardo office. Our ideal candidate is a positive, self-starter who has a particular attention to detail, is keen on multitasking, and likes to keep things clean and orderly. Normal working hours are from 8:00a - 5:00p, but flexibility is helpful for occasional events. This is a full-time, onsite role. We are a small fast paced medical device company looking for a detail-oriented Office Coordinator to organize and coordinate administrative duties and office procedures. There is tremendous growth opportunity, with the ability to go in any direction within the company including Marketing, IT, Finance, Technical Writing, Human Resources and Management. The growth potential is there for the right person. Role and Responsibilities Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication Assist with on-boarding; arrange seating, order hardware, schedule onboarding and introductions Maintain Employee Communications SharePoint site Perform administrative duties for the management team; travel, scheduling and expense reporting Coordinate office activities and events Maintain the office condition; Coordinate ordering and stocking office and breakroom supplies and equipment Maintain a high level of professionalism when dealing with internal and external customers The Ideal Candidate: Organized: strong prioritization skills with an affinity for multitasking and the details Reliable: responsive, available, and present Self-motivated: always looking for ways to do something better; forward-thinking Autonomous: self-motivated and able to deal with the ambiguity typical of an agile company Quick: whip smart and able to pick up knowledge on-the-go; you know how to hustle You're able to juggle rapid inquiries and requests with grace You are passionate about simplify diabetes care to improve health outcomes for those living with diabetes Qualifications and Education Requirements Bachelor's Degree preferred 1-2 years of administrative or office experience in a high growth startup or hi-tech industry Proficiency in MS Office (MS Excel and MS Outlook, in particular). Excellent time management skills and ability to multi-task and prioritize work Attention to detail is an absolute must Excellent written and verbal communication skills

Full-time Description Maverick Toyota Business Office/Accounting Associate We are looking for Auto Business Office Accounting Associates with experience supporting the dealership's financial operations. This includes maintaining accurate records, processing payments, and ensuring compliance with accounting policies and procedures. The role also involves communication and collaboration with other departments within the dealership. Why Join Maverick Toyota? Maverick Toyota is the newest member of the award- winning Vaughan Automotive Group. We are a people-first organization with a commitment to excellence and integrity in everything we do. Our Business Office team is known for performance, teamwork, and accuracy. Our success is based on hiring great people to be a part of our team! Key Responsibilities: Record Keeping: Maintaining accurate records of transactions, including payments, invoices, and other financial data. Payment Processing: Preparing and processing payments for various items like product sales, warranty claims, and other dealership expenses. Cash Reconciliation: Reconciling bank deposits, cash receipts, and other financial statements to ensure accuracy. General Ledger Entries: Preparing and verifying journal entries for various accounting transactions. Reporting and Analysis: Assisting in the preparation of financial reports and analyses, including monthly and quarterly reports. Customer Service: Providing assistance to customers regarding financial inquiries, refunds, and other related matters. Compliance: Ensuring compliance with accounting policies, procedures, and regulations. Collaboration: Working with other departments within the dealership, such as sales, service, and finance, to ensure accurate accounting of transactions. Data Entry and Management: Utilizing computer systems to input, retrieve, and display accounting information. Troubleshooting: Identifying and resolving discrepancies in financial records. Required Skills and Qualifications: Accounting Knowledge: A strong understanding of accounting principles, practices, and procedures. Data Entry Skills: Accuracy and proficiency with data entry using computer systems. Organizational Skills: Ability to maintain organized records and files. Communication Skills: Effective written and verbal communication skills for interacting with colleagues and customers. Problem-Solving Skills: Ability to identify and resolve discrepancies or errors in financial records. Computer Literacy: Proficiency with Microsoft Office Suite (Excel, Word, etc.) and accounting software. Attention to Detail: Ability to maintain accuracy and precision in financial transactions. Ability to Work Independently: Ability to work independently and manage time effectively. Fast-Paced Environment: Ability to thrive in a fast-paced, dynamic work environment. Experience: Some experience in automotive dealership accounting is preferred.

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer Health, dental, vision, and life insurance 401(k) plan with company match Paid time off and company holidays Opportunities for career growth within a well-established multi-state firm Collaborative and engaging team environment Your Role: Key Responsibilities Coordinate contract review and approval processes, maintaining status reports Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines Process invoices, track legal spend, and assist with billing matters for outside counsel Prepare presentations, reports, and dashboards summarizing departmental activities Assist with compliance, audit, and risk management initiatives Maintain discretion in handling sensitive legal and business information Provide mentoring or guidance to junior administrative staff Monitor leases, licenses, and onboarding/offboarding of attorneys Coordinate ordering, inventory, and distribution of office and breakroom supplies Maintain office cleanliness, organization, and common areas Liaise with vendors, service providers, and building management Maintain office equipment and coordinate repairs or maintenance Assist with event planning, meetings, and office functions Qualification Education: Paralegal Certification, Legal Studies, or related field Experience: 4-6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm Skills: Strong understanding of legal terminology, documents, and corporate processes Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with contract management systems, e-billing platforms, or legal document management software Excellent organizational skills and attention to detail Ability to prioritize multiple projects and meet tight deadlines High level of discretion, professionalism, and sound judgment Schedule Full-time | Onsite | Monday-Friday Ready to Join Our Legal Team? We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application. We look forward to meeting you!