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Branch office administrator jobs in Louisville, KY - 134 jobs
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Edward Jones
Branch office administrator job in Louisville, KY
This job posting is anticipated to remain open for 30 days, from 20-Jan-2026. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.$36k-46k yearly est. 1d agoOffice Administrator
Tailor Made Pest and Wildlife
Branch office administrator job in Louisville, KY
Job DescriptionOffice Administrator Tailor Made Pest and Wildlife is a locally owned, customer-focused company specializing in safe, effective, and customized pest and wildlife control solutions. We serve homes and businesses with integrity, professionalism, and a commitment to long-term results. Our team is small but mighty, and we're looking for a detail-oriented, proactive Office Administrator to help us stay organized and deliver top-notch service. Position Overview As our Office Administrator, you will be the backbone of our daily operations. You'll handle customer communications, support our field technicians, manage data in our CRM, and ensure our office runs smoothly. This is a dynamic role with a mix of administrative, customer service, and operational duties. Key Responsibilities Answer phones, respond to customer inquiries, and provide excellent service Schedule services and coordinate calendars for technicians Migrate customer data between systems and maintain accurate records Update and manage customer status in our CRM (active/inactive) Collect and update payment information (cards on file) Follow up on and collect past-due balances Assist customers with service requests and problem resolution Support technicians: update service records, organize routes, relay information Maintain organized digital and paper files Assist with other administrative tasks as needed Qualifications Previous experience in office administration, customer service, or a related field Strong organizational and multitasking skills Excellent phone and written communication Comfort with technology and learning new systems (experience with CRMs a plus) Attention to detail and reliability Positive attitude and ability to work independently Compensation $20-$25 per hour, depending on experience Paid holidays and paid time off Full-time position with potential for growth Tailor Made Pest and Wildlife is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. Powered by JazzHR ya Vl4JVRTV$20-25 hourly 24d agoOffice Coordinator
Arvato Bertelsmann
Branch office administrator job in Louisville, KY
The Office Coordinator provides comprehensive support for a variety of campus HR and administrative functions, including client and executive visits, , event coordination, and other projects. This position reports to Campus HR Manager, with the dotted line to Sr. Director of Operations. YOUR TASKS * Plan and manage client-related and executive visit logistics, including space management, preparation activities and catering coordination.. * Provide light housekeeping assistance focused on providing assistance with office kitchens, breakrooms, and after business meeting events. * Based on the business needs, travel within a 30 mile radius to support mutli-sites as required. * Coordinate domestic and international travel and serve as Campus Travel Administrator by managing travel portal access and resolving travel-related issues. * Support employee engagement initiatives and assist in organizing campus events, employee appreciation activities, and recognition programs. * Monitor and manage inventory of office and onboarding supplies; order and restock as necessary. * Handle incoming and outgoing mail, packages, and interoffice deliveries. * Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices. * Schedule and coordinate meetings for HR leaders, including calendar management and room reservations. * Provide administrative support for internal HR audits and generate reports as needed. YOUR TASKS * 2 plus years of experience in hospitality and/or customer service job functions. * Previous event planning and coordination experience. * High school diploma or equivalent. * Superb written and verbal communication skills. * Strong time-management skills and multitasking ability. * Aptitude for learning new software and systems. * Ability and willingness to travel between our Louisville locations. * Ability to work flexible hours, nights and weekends as needed to support Campus HR Operations. WE OFFER EOE Protected Veterans/Disability$28k-37k yearly est. 34d agoLaw Office Administrator - Louisville, KY
Cordell & Cordell
Branch office administrator job in Louisville, KY
Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. Job Title: Law Office Administrator Location: Louisville, KY Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. What You'll Do Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open Answer and direct incoming calls for the office to include scheduling appointments Call potential clients to reschedule consultations as needed, ensuring all communications are timely, professional, and well-documented Gather, organize, and enter data into Smart Advocate (our Case Management System) Arrange couriers and process servers as directed Check email and voicemail as appropriate to assure timely responses to all inquiries Order marketing materials through the Marketing team Keep the office organized and maintained (including lobby area, supply room, etc.) Approach all clients and employees with a positive tone and genuine warmth Handle sensitive client data with utmost discretion, care, and accuracy Prepare and upload bank deposits; process check requests and invoices. Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines Who You Are We're looking for someone who brings a blend of professionalism, reliability, and a commitment to quality client service. Ideal candidates will possess: A high school diploma or GED Prior experience in a law office, medical office, or similar professional setting. Previous experience as an office administrator preferred, but not required. Background in administrative support or office management Strong verbal and written communication skills, with a collaborative and approachable demeanor A professional presence and the ability to interact confidently with clients and colleagues Reliable transportation and the ability to be on-site Monday through Friday from 8:30 AM to 5:30 PM Proficiency in Microsoft Office applications, including Word, Outlook, and Excel Exceptional attention to detail, multitasking ability, and organizational skills A proactive mindset and willingness to go above and beyond on simple requests to make things easier for others Why This Role Matters As the first point of contact for our potential and existing clients, this role plays a vital part in shaping their experience with Cordell & Cordell. By keeping attorney calendars organized, managing critical communications, and ensuring consultations are promptly scheduled and rescheduled, you help create a seamless and supportive process during what is often a difficult time for families. Your attention to detail and commitment to client care directly impact our ability to serve with empathy, efficiency, and excellence. Cordell & Cordell provides exceptional benefits and a great working environment including: We also offer our full-time employees the following benefits: Medical Plans: including HDHP, PPO, HSA and FSA Dental, Vision, Life and AD&D, Long-Term Disability, and Short-Term Disability Insurance 401(k) Savings with Employer Matching Paid time off Participate in our Wellness Program and potentially earn Employer Paid health premiums! For more information: **************************************************$28k-37k yearly est. Auto-Apply 31d agoOffice Coordinator
Brightspring Health Services
Branch office administrator job in Louisville, KY
Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center Collection and review of employee punch correction forms and/or manual time sheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency Collect and review employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly Perform general office duties, including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to Bank statements and submit to Resource Center weekly Prepare and submit source forms for new locations, relation, lease renewals, and other property updates Other tasks as assigned Qualifications Must have a High School diploma or GED equivalent Two years of related office management or bookkeeping experience. Human Resources experience preferred Must be proficient with Microsoft Word and Excel$28k-37k yearly est. 30d agoOffice Administrator
Strategic Communications
Branch office administrator job in Louisville, KY
Job Title: Office Administrator Shift: 1st, Full-Time, Monday through Friday, Onsite Location: 310 Evergreen Road, Louisville, KY, 40243 This position will provide support for a variety of corporate administrative functions. The qualified candidate should have a high level of discretion, strong work ethic, be trustworthy and reliable. This individual should possess strong verbal and written communication skills and be capable of communication across all levels of the organization. Duties and responsibilities include but are not limited to: Facilities • Assists with answering calls to corporate office as well as receiving visitors and deliveries at headquarters • Assists with facility maintenance inquiries and scheduling of third-party vendors for maintenance and repairs. Business Administration Coordinates meetings between Strategic management/executives, internal team, external partners and third-party legal counsel Assists with management of Partner Alliance Community inquiries, sending Non-Disclosure Agreements, Partner Agreements, Subcontract Agreements along with related follow-up Coordinating redline reviews with Strategic management/partners Managing documentation in SharePoint/Tigerpaw/Smartsheet Coordinates travel as needed in support of Sales, Service, and other business events. May assist the Accounts Payable function with tracking and entering credit card purchases for travel or non-inventory expenses. Assists in organizing and coordinating company outings/events, charitable donations, and volunteer efforts. Assists with document management and document updates in support of ISO 9001:2015, CMMI, CMMC or other company policies and certifications Assists with administrative paperwork and special projects in support of Accounting, Sales, and Human Resources to include diversity certifications, supplier portal registrations, and other ad hoc projects/forms as needed. Maintains confidentiality of all pertinent financial information in accordance with company policies and procedures. Corporate Communications Assists with policy communication to employees and content creation for HR and Sales/Marketing communications (monthly newsletters, social media, blogs, etc.). Assists with maintaining the company intranet, ensuring content is current, accessible, and user-friendly Writes and edits executive communications including leadership messages, town hall presentations, and CEO updates Supports change management initiatives by developing clear, compelling communications that drive employee understanding and adoption Creates content calendars and maintains consistent messaging cadence across all internal platforms Partners with HR, department leaders, and product teams to gather stories and communicate key initiatives Develops internal campaigns to promote company programs, benefits, policies, and employee engagement initiatives Measures and analyzes communication effectiveness through surveys, analytics, and feedback mechanisms Assists with internal event communications including all-hands meetings, team celebrations, and corporate initiatives Ensures brand consistency and appropriate tone across all internal communications Monitors employee feedback channels and recommends communication improvements based on insights Stays current with corporate communications trends and commends innovative approaches to employee engagement Serves as a communication advisor to leadership and department heads on internal messaging strategies Required Experience and Education: Diploma required ‐ Bachelor's Degree in Communications, Business Administration, Public Relations, Marketing or related field strongly preferred 2+ years of relevant experience in business administration, corporate communications strongly or related role strongly preferred. Preferred work history in information technology, telecommunications, or engineering industries. Must be proficient in Microsoft Office (intermediate level knowledge of Excel, Outlook, and Word), experience with design tools (Canva, Adobe Creative Suite) preferred Ability to type at least 45 WPM Key Competencies/Behaviors: Must possess excellent time management, communication, and organizational skills with strong attention to detail Capable of making independent decisions in certain circumstances Experience managing intranet platforms (SharePoint, Workplace, or similar CMS) Proficiency with email marketing platforms and employee communication tools preferred Effective verbal and written communication skills Ability to produce accurate work with efficiency Adaptability, flexibility, and stress tolerance Highly dependable Able to work independently and as part of a team Results oriented, capable of meeting deadlines Must be able to sit for extended periods of time Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required to use hands to finger, handle, or feel, reach with hands and arms to handle objects, and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand and walk. Exposed to general office noise with computers, printers, and light traffic. Requires use of multiple computer monitors and software programs simultaneously, mouse, keyboard, and desk phone. Benefits: Company paid Medical Insurance, Dental Insurance, Life Insurance, and Long Term Disability Insurance Supplemental Accident, Critical Illness, Pet, Short-term Disability and Vision Insurance Health Savings Account Plan Option, Flexible Spending Dependent Care Plan, 401(k) Plan, Paid Bereavement Days, Paid Holidays, Paid Sick Days, Paid Vacation Days, Gas Reimbursement (onsite employees) Other Benefits: Dog-friendly (and newly renovated) corporate office, wellness incentives, referral bonuses Screening Requirements: Background Check, Drug Testing$27k-35k yearly est. 9d agoOffice Coordinator
Ivan Ware & Son Inc.
Branch office administrator job in New Albany, IN
Job DescriptionDescription: ** This position is currently based in Louisville, KY. The company, and the position, will be relocating to New Albany, IN, in late summer 2026.** WARE is one of the nation's largest and most expansive boiler rental, service, education, and training companies. A family-owned business founded in 1952, WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service, growth and generosity sets it apart, with these core values serving as the foundation of the company's success. We're seeking an Office Coordinator to serve as the first point of contact for the organization, greeting people with genuine hospitality and supporting day-to-day office needs with a helpful and positive approach. This role supports a well-functioning workplace by providing reception coverage, coordinating office supplies, supporting meetings and events, and maintaining relationships with office vendors. The Office Coordinator also maintains the organization's intranet, creates the company quarterly newsletter, and contributes to culture-building initiatives that enhance employee engagement and workplace connection. Responsibilities: Answer and direct phone calls professionally and promptly Greet visitors and employees and manage front door access Maintain a clean, organized, and professional reception area Perform opening and closing office procedures to ensure daily readiness Manage incoming and outgoing mail and deliveries Order, manage, and organize snacks, office, cleaning, and printer supplies inventory; restock areas and shared spaces as needed Maintain and support the organization's intranet by: Setting up employee access Coordinating content updates with subject-matter owners and ensuring information remains current Assisting in creating simple visuals, templates, and graphics for postings Continually monitoring content for accuracy; repairing broken links and replacing outdated content Posting updates and announcements in a timely and accurate manner Maintaining pages by updating links, contacts, and shared resource information Formatting and publishing documents, forms, and policies Troubleshooting basic user questions related to navigation and access; escalating issues as needed Provide administrative support including copying, scanning, filing, and preparing documents Perform data entry and maintain logs, spreadsheets, and internal trackers Prepare documents in keeping with brand standards Support departmental meeting requests, including catering orders, logistics, set-up, and supplies Assist with culture-building events and employee engagement initiatives Book travel arrangements, as requested Assist with general office support requests as needed Perform other duties as assigned Details: Full time, in-office, hourly position (Monday-Friday, 8am-5pm), $26-$28/hr Paid vacation, PTO, and holidays Health, dental, vision, life, and disability insurance Christmas bonus Opportunity for profit sharing 401(k) with company match Requirements: 5+ years experience in an office environment in a front desk, administrative, coordinator, or LMS support role Excellent customer service mindset and interpersonal/communication abilities Strong relationship-building skills Proficiency in Microsoft Office and computer/technology savvy Ability to manage multiple priorities and maintain a professional presence Experience coordinating meetings, catering, office events, and basic office purchasing Comfortable learning new platforms and working with digital tools Collaborative mindset with ability to communicate and work well with others Ability to joyfully pivot and embrace change$26-28 hourly 21d agoOffice Administrator
Extell Development Company
Branch office administrator job in Louisville, KY
Extell Financial Services About Us: Extell Financial Services, Inc. (EFS) provides financial accounting & reporting, information technology, operations, and human resource services exclusively for Extell Development Company and its affiliates. Extell Development Company is a nationally acclaimed real estate developer of luxury residential, office, retail, and hospitality properties. EFS is proud to be recognized as one of the Best Places to Work in Kentucky and one of Louisville's fastest-growing businesses. Position Summary: We are seeking a highly experienced, proactive, and dependable Office Administrator to join our team. While you will sit at the front desk and are the face of the company to visitors and vendors, this is not the typical front desk role. You will manage workflows, optimize processes, and ensure operational excellence across multiple touchpoints. If you are proactive, detail-oriented, and thrive on taking ownership, this is your opportunity to make a significant impact. Key Responsibilities: Front Desk & Visitor Management: Warmly greet and direct visitors and clients; answer, screen and forward incoming calls on multi-line systems; manage visitor logs Office Readiness Leadership: Develop and maintain standards for office presentation, ensuring all common areas, conference rooms, and kitchen facilities meet company expectations. Vendor & Service Coordination: Act as the primary liaison with FedEx, postal services, and other vendors to resolve delivery issues promptly and maintain strong service relationships. Process Oversight: Implement and monitor systems for mail distribution, invoice routing, and check logging to ensure accuracy and compliance. Inventory & Resource Management: Oversee procurement and replenishment of office supplies, including managing budgets for kitchen, printing, and administrative resources. Operational Reporting: Maintain detailed logs for FedEx tracking, cash receipts, and other operational metrics; provide regular updates to senior management. Team Support & Training: Serve as a resource for administrative staff, providing guidance on best practices and ensuring adherence to company protocols. Continuous Improvement: Identify opportunities to streamline processes and enhance service delivery across all office operations. Special Projects: May include compliance and security, such as shredding protocols and document retention; and vendor performance, such as evaluating service providers and providing feedback on areas of improvement. Qualifications Qualifications: Associate's degree strongly preferred, high school diploma or equivalent required. 5+ years of experience in an office coordination or administrative support role. Strong sense of responsibility and ability to take initiative. Professional demeanor, excellent communication skills (verbal & written). Excellent organizational and problem-solving skills. Tech-savvy with Microsoft Office and other technology. Strong communication skills for vendor and internal coordination. Ability to plan and execute events with attention to detail and creativity. Ability to work independently and prioritize tasks effectively. Work Environment: Fully in-office position (Monday - Friday 8:00am - 5:00pm) with standard equipment and minimal noise. Compensation & Benefits: Extell Financial Services, Inc. offers competitive pay and benefits; and opportunities for professional growth and advancement to include: Medical, Dental, and Vision Insurance Life and AD&D Insurance Short- and Long-Term Disability 401(k) Paid Time Off Paid Holidays Employee Assistance Program *Equal Opportunity Employer$26k-34k yearly est. 10d agoAccounts Receivable Administrator
NFI Parts
Branch office administrator job in Louisville, KY
Job Description NFI Parts™ is North America's most comprehensive organization providing parts, technical publications, training, and support for buses and motor coaches. NFI Parts is the parts division of NFI Group, providing replacement parts for New Flyer transit buses, MCI motor coaches, ADL buses, ARBOC vehicles, as well as the product lines for the acquired NABI and Orion parts businesses. Additionally, NFI Parts has extensive cross references for parts that are common with other bus, coach, and cutaway product lines and has a mature supply base and established relationships with over 1,000 suppliers. Further information is available at ****************** POSITION SUMMARY To work as a member of the Accounts Receivable team for the Parts Organization to execute issues and achieve departmental goals. Responsible for the timely, accurate and efficient daily administration of invoicing, cash posting and collection of accounts. WHAT YOU WILL DO: Processing Functions for Daily Invoicing; System set for Auto Invoicing Reports, Printing of Daily Invoices, and Daily Reconciling of Invoices to Shipped-Not-Invoiced Report (SNI), Maintain information on spreadsheets (i.e. freight amounts). Able to navigate thru SharePoint and pull banking information, and create Receipt transfers when required. Posting Daily Bank Deposits for CAD and USD (ACH/EFT and Lockbox). Posting CyberSource daily batches. Create transactions in CyberSource when required and properly recording manual transactions. Administration of Manual invoices and Credit Memo's/ Debit Memo's when required. Maintenance of Customer database (i.e. addition of new customers in Oracle, addition of ship to, bill to addresses, contact names, tax profile, discounts, webstore, primary warehouse etc.). Collections, Account Reconciliation's Being accountable for assigned accounts to keep within the DSO target. Follow all current AR processes and procedures. WHAT YOU NEED TO BE SUCCESSFUL: High School diploma or equivalent. 3-5 years of Accounting experience, with collections a preference. Computer skills including proficiency in Microsoft Office applications. Benefits WHY JOIN OUR TEAM: Competitive Wages. A continuous learning environment. Ability to advance your career with a growing company. Employee social committee organizes numerous events throughout the year, including summer barbecues, holiday festivities, sporting events and tournaments, and much more. OUR WHY: We exist to move people. Our mission is to design and deliver exceptional transportation solutions that are safe, accessible, e fficient and reliable. NFI Group is a leading independent global bus manufacturer providing a comprehensive suite of mass transportation solutions. News and information are available at ***************** ***************** ***************** **************** ************************* ************************* and ************** #NFI$25k-34k yearly est. 13d agoAccount Admin
Team Travel Source
Branch office administrator job in Louisville, KY
REPORTS TO: Account Director HOURS: Full-time position The primary job of the Account Administrative Assistant is to assist a team of Account Managers in all aspects of their partners' events. The Account Administrative Assistant will work with their team on multiple administrative duties to ensure the team goals are being met and team objectives are achieved. Duties and Responsibilities: Assist Account Managers in keeping internal database and reservation system updated. Assist in creating and distributing RFP's. Research hotel options for each event. Review proposals and upload contracts into internal database and reservations. Create and send out hotel contracts. Retrieve executed copies. Contact hotels with necessary questions or needs. Assist with building event booking sites and customizing per client. Input and/or double check hotels in the reservation system. Work with the inventory team to monitor all event pick-up, identify problem areas, etc. Assist with booking staff and officials' rooms for partners. Monitor lowest rate guarantee inquiries. Track comp rooms for teams, coaches, staff, etc. Manage pre-event individual communications to guests. Answer account-related phone calls and distribute the calls to other co-workers as necessary. Assist team experience specialists as needed. Take hotel reservations, modifications and cancellations when necessary. Travel to conferences, training sessions, client meetings, site visits and events as necessary to meet and assist TTS staff, partners and team contacts. Other miscellaneous administrative duties as needed. Required Skills/Traits: Strength in multi-tasking - Must be able to handle multiple phones, projects and tasks at once. Detailed orientated - Requires proper tracking, note taking and reporting. Strong organizational skills required. Deadline driven - Must meet all deadlines and goals. Good communication skills - Must be a good communicator. Must be a self-starter/independent worker. Ability to balance individual and team responsibilities. Must be willing to show openness and acceptance to others, welcome feedback and support the company's efforts to succeed as a whole. Ability to manage challenging situations, respond promptly to client needs, answers all client requests in a timely manner and develop solutions to real-time problems. Must be EXCELLENT at customer service. Must have a very POSITIVE demeanor and always act in a PROFESSIONAL manner when dealing with a customer. Abilities and Experiences: Experience with Microsoft Word, Outlook and Excel is a must. Customer Service experience a benefit. Sports experience is helpful but not required. Salary and benefits commensurate to education and experience. This job may require a non-compete agreement to be signed as a condition of employment. This position is in-office only. Office location is 12910 Shelbyville Road, Louisville, KY 40243. Remote positions are not available at this time.$24k-31k yearly est. 60d+ agoOffice Coordinator
Thrive
Branch office administrator job in Louisville, KY
Job Description WARE is one of the nation's largest and most expansive boiler rental, service, education, and training companies. Founded in 1952, WARE is a family-owned organization that has experienced consistent growth for more than 70 years. Our culture is deeply rooted in service, growth, and generosity-core values that guide how we support our customers, our team, and our community. Position Summary WARE is seeking an Office Coordinator to serve as the first point of contact for our organization. This role is responsible for creating a welcoming, professional first impression while supporting day-to-day office operations with a proactive, service-oriented mindset. The Office Coordinator plays a central role in keeping the workplace running smoothly by managing reception coverage, office supplies, meetings and events, vendor relationships, and internal communications, while also supporting culture-building initiatives that strengthen employee connection and engagement. This is a highly visible role that supports both operational efficiency and employee engagement. Key Responsibilities Reception & Office Operations Serve as the first point of contact by answering phones, greeting visitors, and managing front office access Maintain a professional, organized reception and common areas Manage daily office readiness, including opening/closing procedures, mail, deliveries, and shared spaces Order and manage office, printer, cleaning, and snack supplies; monitor inventory and restock as needed Intranet & Internal Communications Maintain and manage the company intranet, including employee access, content updates, document publishing, and link accuracy Coordinate with content owners to ensure timely, accurate internal communications Post announcements and updates and assist with basic visuals, templates, and formatting Troubleshoot basic intranet access and navigation issues Create and distribute the company quarterly newsletter Administrative & Event Support Provide general administrative support, data entry, and document preparation aligned with brand standards Support meetings and events, including scheduling, catering, setup, and logistics Assist with employee engagement and culture-building initiatives Coordinate travel arrangements as requested and support general office needs Qualifications 5+ years of experience in an office environment (front desk, administrative, or coordinator role) Strong customer service mindset with excellent interpersonal and communication skills Proven ability to build positive working relationships Proficiency in Microsoft Office and general comfort with technology Ability to manage multiple priorities while maintaining a professional presence Experience coordinating meetings, catering, office events, and basic purchasing Comfortable learning new platforms and digital tools Collaborative, adaptable, and flexible approach to work Ability to pivot joyfully and embrace change Position Details & Benefits Full-time, in-office, hourly position Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Paid vacation, PTO, and holidays Health, dental, vision, life, and disability insurance Christmas bonus Opportunity for profit sharing 401(k) with company match Location: Louisville, KY Relocation Notice: This position is currently based in Louisville, KY. The company and this role will relocate to New Albany, IN in late summer 2026. WARE is proud to be an equal opportunity employer and values a workplace built on respect, teamwork, and service.$26k-34k yearly est. 12d agoAccount Administrator/Coordinator
PGP Glass USA, Inc.
Branch office administrator job in Louisville, KY
Job Description PGP Glass USA, Inc., the U.S. subsidiary of PGP Glass Private Limited (Blackstone portfolio company), is a global leader in the design, production, and decoration of premium glass packaging solutions. With several global sales offices including the US office in Dayton, NJ, the company specializes in packaging for industries such as Specialty Liquor, Cosmetics & Perfumery, Pharmaceuticals, and Food & Beverage. PGP Glass offers end-to-end solutions including screen printing, spray coating, acid etching, and custom packaging to meet diverse client needs. With state-of-the-art manufacturing facilities, the company strives to provide unparalleled service, superior quality, and continuous value addition, aiming to be the world's most preferred supplier of glass packaging. Role Description: The Account Administrator based in Louisville, KY (In-Office) Full-Time - Specialty Liquor is a multi-faceted position primarily responsible for supporting the Specialty Liquor sales team on all existing and new account administration. Key Roles/Responsibilities: - Customer & Market Strategy Provide support to the Specialty Liquor team including tasks related to onboarding, quotations, inventory management, and data entry. Proficiency in Salesforce and SAP to assist salespeople in account establishment and management Assist salespeople in preparations for presentations to prospective and existing customers, local guilds, industry associations and shows. Office Administrative Responsibilities: Responsible for all office administrative work - Replenishment of office supplies, customer meeting set up, sample replenishment, attending to visitors in office etc. Supporting sales tasks: New material number creation & customer set up Follow up with sales team to ensure that inventory movement is as agreed terms. New custom packaging development Help around Exhibitions Qualifications and Skills: Experience: Professional experience in a sales administrative focused role. Communication & Credibility: Strong ability to communicate effectively both internally and externally. Attendance: Present in Louisville KY office Monday through Friday Compensation & Benefits Compensation: Competitive salary based on skill set and experience. Further benefits information (e.g. healthcare, PTO) to be discussed during the interview process$43k-55k yearly est. 2d agoOffice Coordinator
Maxim Healthcare
Branch office administrator job in Jeffersonville, IN
Field Support Specialist Hourly Rate: $20 per hour + $2,000 Annual Bonus Potential Support Operations. Drive Excellence. Grow Your Career. Maxim Healthcare is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support to our local office. This role is perfect for someone who thrives in a fast-paced environment and enjoys managing administrative tasks that keep the business running smoothly. Why You'll Love This Role: * Competitive Pay & Weekly Paychecks: Reliable compensation you can count on * Quarterly Bonuses & Profit Sharing: Additional earning potential * Comprehensive Benefits: Health, dental, vision, and life insurance * Retirement Planning: 401(k) savings plan with company matching * Employee Discounts: Access to hundreds of nationwide vendor discounts * Recognition & Rewards: Be celebrated through our awards and recognition programs * Career Advancement: Opportunities to grow within a supportive organization * Training & Mentorship: Benefit from structured onboarding and ongoing development Key Responsibilities: * Assist with billing, payroll, and medical records processes * Maintain confidentiality of client, patient, caregiver, and team member information * Ensure compliance with HIPAA and regulatory requirements * Provide excellent customer service to visitors, clients, and team members * Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence * Support onboarding and credentialing of external staff * Perform other duties as assigned Qualifications: * High school diploma or equivalent required * Minimum 1 year of administrative experience, including typing skills * Proficiency in Microsoft Office and ability to learn new systems quickly * Strong organizational and time management skills * Excellent verbal and written communication skills * Ability to multitask effectively while maintaining attention to detail * Note: This is an office-based position Be the Backbone of Office Operations If you're ready to make a meaningful impact by supporting essential business functions and ensuring operational excellence, we'd love to hear from you. Apply today and join a team that values your dedication and organizational skills. Maxim Benefits: Health and Wellness Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program * Benefit eligibility is dependent on employment status. About Maxim Healthcare Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed. Maxim Healthcare, Inc. ("Maxim") is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Apply$20 hourly 16d agoOffice Administrator
Caliber Holdings
Branch office administrator job in Bardstown, KY
Service Center Bardstown Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer$28k-37k yearly est. Auto-Apply 22d agoBranch Administrator
Lily's Softwash
Branch office administrator job in Sellersburg, IN
Benefits/Perks Base pay Monday through Friday work schedule Company OverviewSoftWash Systems - Lily's SoftWash We provide excellent customer service, soft washing homes and businesses. Soft washing provides an alternative to pressure washing. We use water-based, biodegradable chemicals that emulsify dirt and grime, breaks down bugs nests, and cobwebs, as well as kills mold, mildew, algae, and bacteria, and sanitizes the surface we are cleaning. Soft washing uses only one-third the water of pressure washing, lasts four to six times longer, and doesn't erode the surface, as pressure washing often can. Job SummaryYou are the hub for all information storage and retrieval, ordering, inventory, payroll, AP and AR. Responsibilities Can you gather and property communicate customer information for sales leads? Can you make sure sales leads go to the proper Territory Managers? Can you accurately maintain customer records in the company CRM? Can you accurately maintain books in the company accounting software? Can you open and close the office on time during regular work hours? Can you accurately maintain the sales department scoreboards and accountability systems? Do you take pride in the accuracy of the monthly financial statements, stats, and other reports? Can you effectively onboard new employees explaining and demonstrating the company culture? Can you accurately complete weekly payroll reports and process payroll? Can you accurately complete scheduling of service work and dispatch crews to job sites? Do you take pride in your meticulous daily filing of documents? Process accounts receivable. Process accounts payable. Manage vendor relationships for the office. Qualifications Can you provide exceptional customer service to both internal and external customers? Can you help plan, attend, and participate in company promotional or social events? Do you provide excellent customer service on in-bound and out-bound phone calls? Are you diligent in gathering customer information for sales leads? Are you administratively organized? Are you able to accurately communicate with company leadership, daily? Do you have 1-3 years' experience maintaining books in accounting software? Do you have 1-3 years' experience running daily, weekly, monthly, quarterly and annual reports and present them in a professional manner? Do you like keeping score for the company to allow everyone to know actual vs goal for each person and department. Are you able to lift and carry up to 4 lbs? Compensation: $12.00 - $18.00 per hour SoftWash Systems is a Mathew 25 company that actively seeks, nurtures and co brands with new and existing entrepreneurs to help them build soft washing businesses throughout the world.$12-18 hourly Auto-Apply 60d+ agoOffice and Administration
Randstad
Branch office administrator job in Louisville, KY
Are you ready to make the move towards an exciting, new career opportunity? Randstad would like to partner with you to find your perfect match! We are looking for goal oriented, tech savvy, personable talent like you for the following positions: -Accounting Specialists -Client Support Representatives -Administrative Assistants -Human Resources Qualifications Qualifications (Including but not limited to): -High School Diploma or GED -2+ years of relevant experience -Computer Proficiency -Excellent oral and written communication skills Additional Information These rewarding opportunities could have a Monday-Friday schedule working 8 AM-5 PM (times may vary depending on client needs). The pay rate for these positions will range between $12 and $16 per hour.$12-16 hourly 60d+ agoBranch Administrator
Hornback Plumbing
Branch office administrator job in Elizabethtown, KY
Do you want to make an impact on a quickly growing business? Do you want to feel your work is appreciated? Do you want to grow as a professional? Do you want to lead a winning team? Then, you've come to the right place. Hornback Plumbing is a fast-growing company driven by integrity and quality workmanship. We are looking to hire quality individuals who are eager to learn and improve their skills. Summary: The Branch Administrator provides administrative support to their branch including the General Manager, Branch Manager, Operations Manager, and field employees. This position acts as a liaison between Branch Support departments such as Accounting, Marketing, etc. and the local Branch. Essential Job Duties: • Performs general clerical and administrative tasks • Completes general office duties including billing, filing, printing, and scanning documents • Generates and distributes invoices to customers, ensuring accuracy and timely delivery. • Reconciles customer accounts to ensure payments are properly applied and discrepancies are resolved. • Monitoring accounts for overdue payments, contacting customers to arrange payment, and potentially negotiating payment plans. • Provides administrative support to branch leadership and field employees • Supports field employees with service and installation schedules • Informs management of “key customer issues” including dissatisfaction, perceived lack of response, etc. • Maintains comprehensive and accurate records • Supports daily, monthly, and quarterly branch deadlines • Supports special projects and other documents in support of company objectives Other Duties: • Performs other duties as requested Knowledge, Skills, & Abilities: • Excellent verbal and written communication skills • Excellent organizational skills and attention to detail • Excellent time management skills • Ability to function well in a high-paced and at times stressful environment. • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. • Proactive, organized, detail-orientated self-starter • Ability to clearly and effectively communicate ideas related to policies and procedures and provide guidance to management and employees verbally and in writing • Ability to manage time effectively and efficiently • Ability to multi-task with minimal supervision • Regular and reliable attendance Our Rewards: • 401(k) with fully vested company match • Medical, Dental, and Vision insurance • Health Savings and Flexible Spending accounts • Variety of ancillary benefits • Paid time off • Professional development • Employee discounts • Schedule: M-F 8am-4:30 pm • $15.00 per hour depending on skill level and experience. Minimum Qualifications: • High School Diploma or equivalent • Experience with the following software applications: Mac OS, Microsoft Suite, or Google Suite • Possess a valid driver's license • Eligible to work in the U.S. without sponsorship Preferred Qualifications (not required): • Service Titan experience Physical Demands: • Ability to operate computer, phone and other office equipment as needed • Ability to work effectively using a personal computer for long periods of time • Ability to sit/stand at workstation for extended periods of time • Ability to read, write, speak, hear, see, think, communicate, concentrate, learn, and work • Ability to perform the essential functions of the position with or without reasonable accommodation Leap Service Partners, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability.$15 hourly 43d agoOffice Coordinator
Res-Care, Inc.
Branch office administrator job in Louisville, KY
Our Company StepStone Family & Youth Services Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities * Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center * Collection and review of employee punch correction forms and/or manual time sheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly * Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review * Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency * Collect and review employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly * Perform general office duties, including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed * Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to Bank statements and submit to Resource Center weekly * Prepare and submit source forms for new locations, relation, lease renewals, and other property updates * Other tasks as assigned Qualifications * Must have a High School diploma or GED equivalent * Two years of related office management or bookkeeping experience. Human Resources experience preferred * Must be proficient with Microsoft Word and Excel About our Line of Business StepStone Family and Youth Services, an affiliate of BrightSpring Health Services, provides the full spectrum of support to children in need of alternative, safer, and more positive living environments with residential and family services. StepStone connects children and youth who need homes with foster families, as well as foster care training, respite care and support services. For young adults transitioning from foster care to independent living, StepStone provides personalized guidance and training on basic life skills, including money management and education. For more information, please visit *********************** Follow us on Facebook and LinkedIn. Salary Range USD $15.50 - $16.00 / Hour$15.5-16 hourly Auto-Apply 11d agoAccounts Receivable Administrator
Nucor Corporation
Branch office administrator job in Brandenburg, KY
Job Details Division: Nucor Steel Brandenburg Other Available Locations: N/A Deadline: January 25, 2026 Basic Job Functions: The Accounting Administrator is responsible for processing, recording, and researching accounts receivable transactions. This includes facilitating payments, processing invoices and credits, cash applications, assisting with month-end closing, reconciling accounts, and supporting various finance department operations.Nucor Steel Brandenburg is a modern plate mill facility located along the Ohio River, focused on producing heavy plate steel for infrastructure, defense, and renewable energy markets. As part of Nucor's commitment to sustainable steelmaking, this facility represents one of the most advanced plate mills in the country. Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times.Minimum Qualifications: * Proficiency in Excel and other Microsoft Office applications• Associate's degree in business or two years of experience in accounts receivable or bookkeeping Preferred Qualifications: * Bachelor's degree in accounting or related field• Experience working with Oracle EBS Nucor is an Equal Opportunity/Affirmative Action Employer - M/F/Disabled/Vets - and a drug - free workplace$27k-32k yearly est. 9d agoOffice Administrator
Tailor Made Pest and Wildlife
Branch office administrator job in Louisville, KY
Tailor Made Pest and Wildlife is a locally owned, customer-focused company specializing in safe, effective, and customized pest and wildlife control solutions. We serve homes and businesses with integrity, professionalism, and a commitment to long-term results. Our team is small but mighty, and we're looking for a detail-oriented, proactive Office Administrator to help us stay organized and deliver top-notch service. Position Overview As our Office Administrator, you will be the backbone of our daily operations. You'll handle customer communications, support our field technicians, manage data in our CRM, and ensure our office runs smoothly. This is a dynamic role with a mix of administrative, customer service, and operational duties. Key Responsibilities Answer phones, respond to customer inquiries, and provide excellent service Schedule services and coordinate calendars for technicians Migrate customer data between systems and maintain accurate records Update and manage customer status in our CRM (active/inactive) Collect and update payment information (cards on file) Follow up on and collect past-due balances Assist customers with service requests and problem resolution Support technicians: update service records, organize routes, relay information Maintain organized digital and paper files Assist with other administrative tasks as needed Qualifications Previous experience in office administration, customer service, or a related field Strong organizational and multitasking skills Excellent phone and written communication Comfort with technology and learning new systems (experience with CRMs a plus) Attention to detail and reliability Positive attitude and ability to work independently Compensation $20-$25 per hour, depending on experience Paid holidays and paid time off Full-time position with potential for growth Tailor Made Pest and Wildlife is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.$20-25 hourly Auto-Apply 60d+ ago
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