Branch office administrator jobs in Maine

Are you organized, friendly, and looking for a role where you can support people and keep things running smoothly? ProSearch is hiring for a Temporary Front Desk Support position at a busy health center in Biddeford, Maine. This full-time, on-site role is ideal for someone who enjoys being the first point of contact, working with people, and managing a variety of front desk responsibilities. You'll be the welcoming face of the center, such as answering phones, scheduling appointments, assisting walk-ins, and helping people navigate the services available to them. If you're detail-oriented, tactful regarding people's sensitive information, and enjoy creating a supportive, professional environment, this is a great opportunity to stay active in your career and contribute to a meaningful resource. Key Responsibilities: Work on-site in Biddeford, ME, Monday through Friday, 8:00 AM to 4:30 PM, 40 hours per week Greet patients and visitors professionally in person and by phone Schedule and confirm appointments, follow-ups, and reminders Verify insurance information and update patient records accurately Ability to deal courteously and efficiently with health care providers, medical personnel, insurance companies, attorneys' offices, and others Manage electronic health records and prepare daily provider schedules Respond to voicemail messages and route calls appropriately Maintain confidentiality and ensure a welcoming, organized front office environment Qualifications: Strong communication, organization, and multitasking skills Experience in customer service or office reception Ability to maintain professionalism and discretion in a patient-facing role Proficiency with EHR systems and knowledge of medical terminology is preferred but not required This role is perfect for medical office assistants, healthcare administrative professionals, administrative assistants, or receptionists in southern Maine looking to be active in the healthcare field. Apply today to join ProSearch, Maine's leading staffing and recruiting firm, and take the next step in your career!

This job posting is anticipated to remain open for 30 days, from 01-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Be a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. The University of New England College of Dental Medicine (UNE CDM) is seeking a Dean's Office Coordinator to join our team. The Dean's Office Coordinator is responsible for supporting the CDM Office of the Dean and other stakeholders in a variety of programmatic and administrative capacities. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview * Multiple health and dental plan options, plus vision coverage. * Up to 8% retirement plan match. * Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. * Educational benefits: * UNE tuition waiver for employees, spouses, and domestic partners. * UNE tuition waiver for dependents of employees with 1 year of full-time service. * 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities Reporting to the Senior Assistant to the Dean of the College of Dental Medicine, the person in this role supports the academic mission of the CDM by assuming responsibility for ensuring smooth communication and operations within the Dean's Office to include, but not limited to: * Provides a high level of administrative, programmatic, and organizational support to various departments and units of the college depending on current needs. * Provides administrative support to the college's four Department Chairs. * Trains cross-functionally to support other CDM staff with job duties during temporary periods of increased work and when staff are on leave. * Coordinates faculty search committee meetings, candidate interviews, itineraries, travel, and reimbursement processes. * Provides support for faculty and professional staff onboarding and offboarding, including office logistics and resource coordination. * Coordinates faculty and staff development events by scheduling support, making catering arrangements, tracking RSVPs, preparing materials, and on-site setup. * Facilitates the faculty review and promotion process in collaboration with the Provost's Office and Dean of the college. * Ensures that all faculty promotion cases are reviewed in accordance with established college and university policies, and liaises with the provost's office to ensure compliance. * Maintains the college's website. * Oversees the college's social media platforms. * Assists with the logistics in support of faculty continuing education programming through the American Dental Association's Continuing Education Recognition Program. * Coordinates or assists with planning of special events for the College as assigned. * Provides administrative support for CDM committees. * Participates as a collaborative member of the Dean's administrative team and provides backup support for other areas as needed, including backup support to the Senior Assistant to the Dean. * Assists with administrative support functions for the Oral Health Center when needed. * Works on special projects for the Dean's Office. * Handles sensitive and confidential information with discretion. * Maintains current knowledge of University policies and procedures. * Performs other duties as assigned. Qualifications Bachelor's degree required, with three or more years of related administrative experience desirable, or a combination of education, training, or experience that provides the required knowledge, skills, and abilities. * Demonstrates excellent written, verbal and interpersonal skills, with a meticulous attention to detail * Strong planning, administrative, and organizational skills; excellent skills in reading, spelling/grammar, and writing * Proven ability to build and maintain effective working relationships with a broad range of internal and external stakeholders * Strong computer skills, including proficiency with Microsoft 365 and Google Workspace * Ability to work collaboratively in a team environment * Demonstrated ability to regularly exercise discretion and make independent judgments and decisions * Strong ability to handle confidential and sensitive situations with tact, discretion, and professionalism * Strong critical thinking skills * Ability to manage multiple projects and priorities * Good general understanding of higher education organizational structure and administrative operations * Prior experience in higher education is preferred EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine and UNE immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator (N95, Powered Air Purifying Respirator (PAPR)) use.

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Two-year degree from or two to four years related experience and/or training; or equivalent combination of education and experience. Ability to write reports and business correspondences. Ability to effectively present information and respond to questions from managers, clients, and customers. Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to operate computer systems, be versed in or be able to learn popular software programs such as Microsoft Word, Excel, Powerpoint and Access, and the UniFirst Account Management System as it pertains to the job function. UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws Where will a UniFirst Career take you? As an industry leader in the rental, lease and sale of uniforms and facility services products, UniFirst Corporation has grown to become one of the largest companies in the garment services industry. UniFirst is recognized on the Forbes “Platinum 400 - Best Big Companies” List. With over 14,000 employee Team Partners and more than 250 facilities throughout the United States, Canada, Mexico and Europe, you are never just a number when you work for UniFirst. What sets us apart from all other companies is that we still function as a family run business. When you work for UniFirst, you're family! UniFirst Corporation has a strong history of promoting from within. In fact, most of UniFirst's Senior Managers have come from within the Company. Opportunities are endless for those individuals who possess a strong work ethic, a commitment to quality, and above all else, a passion for delivering quality customer service, both internally and externally. Our culture is what makes UniFirst an organization that stands out from the rest. Are you interested in loving your job? Find out just how far a career with UniFirst can take you. UniFirst offers a Fleet of Benefits, 50+ to be exact! · 401K with Company Match · Profit Sharing · Health Insurance · Employee Assistance Program · Life Insurance · Supplemental Life Insurance · Long Term Disability · Vacation · Sick Time · Paid Holidays · Direct Payroll Deposit · Tuition Reimbursement · 30% Employee Discount · Employee Referral Program We are seeking a self-motivated, organized individual for Office Administration and Management. Two years college and two years management experience is preferred. Individuals applying for this position must have an excellent work history, possess strong communication and people management skills and be proficient in Microsoft Word and Excel. Responsibilities Included but not Limited to: Perform data entry responsibilities as directed. Customer service responsibilities. Review, organize, and maintain customer files, employee files and other required records. Manage and support human resource issues. Process applications and set up new employees with insurance and payroll. Assist all employees with basic benefits, health insurance, 401k, vacation/sick time and payroll issues. Voucher invoices for approval and payment. Maintain payment files for each vendor. Answer telephone and give information to callers or route call to appropriate person. Order general office supplies and distribute mail. Manage accounts receivables collection to expectable levels. Submit payroll, customer summary billing, post checks/deposits and manage petty cash.

Expand Access. Build Partnerships. Transform Care. The Office Coordinator plays a vital role in supporting daily branch operations and ensuring compliance with non-clinical policies and practices. This position is key to maintaining accurate medical records, coordinating patient care, and providing essential administrative support to the hospice team. Essential Functions of the Position Maintain and close medical records per policy. Review records to ensure compliance with documentation standards. Identify and obtain missing chart information, including physician signatures and other required documentation. Manage appropriate release of information, including obtaining authorizations and distributing copies. Collaborate with clinical staff to support timely admissions. Conduct medical record audits as requested. Purge closed cases, prepare records for archival, and maintain the master patient index. Participate in hospice quality assessment and performance improvement programs. Oversee tactical HR processes, contracts, and personnel files for staff and contractors. Support branch leader with new hire orientation and onboarding. Serve as a resource connecting staff to IT, HR, and Compliance as needed. Prepare weekly schedules, review for productivity and geographic efficiency, and coordinate with the Executive Director for approval. Coordinate interdisciplinary team meetings and manage care coordination communication. Provide administrative support including answering phones, ordering supplies, and data entry. Process accounts payable and route invoices as needed. Complete annual compliance training and attend in-services as required. Perform other duties as assigned. About You Education High school diploma required. Experience Minimum of three years of experience in the healthcare industry. Strong preference for medical records experience. Skills & Qualifications Proficiency in Microsoft Office Suite and Electronic Medical Records systems (HomeCare HomeBase preferred). Strong organizational, record keeping, filing, typing, and time management skills. Excellent oral and written communication skills. Ability to adapt to changing tasks with flexibility and professionalism. Strong interpersonal skills with the ability to communicate effectively across diverse backgrounds. Demonstrated maturity, cooperation, and tact in the workplace. We Offer Benefits for All Associates (Full-Time, Part-Time & Per Diem): Competitive Pay 401(k) with Company Match Career Advancement Opportunities National & Local Recognition Programs Teammate Assistance Fund Additional Full-Time Benefits: Medical, Dental, Vision Insurance Mileage Reimbursement or Fleet Vehicle Program Generous Paid Time Off + 7 Paid Holidays Wellness Programs (Telemedicine, Diabetes Management, Joint & Spine Concierge Care) Education Support & Tuition Assistance (ASN to BSN, BSN to MSN) Free Continuing Education Units (CEUs) Company-paid Life & Long-Term Disability Insurance Voluntary Benefits (Pet, Critical Illness, Accident, LTC) Apply Today - Help Us Transform Care Together. Legalese This is a safety-sensitive position Employee must meet minimum requirements to be eligible for benefits Where applicable, employee must meet state specific requirements We are proud to be an EEO employer We maintain a drug-free workplace Location Gentiva Hospice Our Company At Gentiva, it is our privilege to offer compassionate care in the comfort of wherever our patients call home. We are a national leader in hospice care, palliative care, home health care, and advanced illness management, with nearly 600 locations and thousands of dedicated clinicians across 38 states. Our place is by the side of those who need us - from helping people recover from illness, injury, or surgery in the comfort of their homes to guiding patients and their families through the physical, emotional, and spiritual effects of a serious illness or terminal diagnosis. Our nationwide reach is powered by a family of trusted brands that include: Hospice care: Gentiva Hospice, Emerald Coast Hospice Care, Heartland Hospice, Hospice Plus, New Century Hospice, Regency SouthernCare, SouthernCare Hospice Services, SouthernCare New Beacon Palliative care: Empatia Palliative Care, Emerald Coast Palliative Care Home health care: Heartland Home Health Advanced illness management: Illumia Health With corporate headquarters in Atlanta, Georgia, and providers delivering care across the U.S., we are proud to offer rewarding careers in a collaborative environment where inspiring achievements are recognized - and kindness is celebrated. Related Job Titles Hospice Administrator, Area Director of Hospice, Healthcare Operations Manager, Multi-Site Healthcare Manager, Hospice Leadership Jobs, Director of Hospice Services, Healthcare Executive Non-RN, Field-Based Healthcare Leader, Hospice Quality & Compliance Leader, AVP of Hospice

Expand Access. Build Partnerships. Transform Care. The Office Coordinator plays a vital role in supporting daily branch operations and ensuring compliance with non-clinical policies and practices. This position is key to maintaining accurate medical records, coordinating patient care, and providing essential administrative support to the hospice team. Essential Functions of the Position + Maintain and close medical records per policy. + Review records to ensure compliance with documentation standards. + Identify and obtain missing chart information, including physician signatures and other required documentation. + Manage appropriate release of information, including obtaining authorizations and distributing copies. + Collaborate with clinical staff to support timely admissions. + Conduct medical record audits as requested. + Purge closed cases, prepare records for archival, and maintain the master patient index. + Participate in hospice quality assessment and performance improvement programs. + Oversee tactical HR processes, contracts, and personnel files for staff and contractors. + Support branch leader with new hire orientation and onboarding. + Serve as a resource connecting staff to IT, HR, and Compliance as needed. + Prepare weekly schedules, review for productivity and geographic efficiency, and coordinate with the Executive Director for approval. + Coordinate interdisciplinary team meetings and manage care coordination communication. + Provide administrative support including answering phones, ordering supplies, and data entry. + Process accounts payable and route invoices as needed. + Complete annual compliance training and attend in-services as required. + Perform other duties as assigned. About You Education + High school diploma required. Experience + Minimum of three years of experience in the healthcare industry. + Strong preference for medical records experience. Skills & Qualifications + Proficiency in Microsoft Office Suite and Electronic Medical Records systems (HomeCare HomeBase preferred). + Strong organizational, record keeping, filing, typing, and time management skills. + Excellent oral and written communication skills. + Ability to adapt to changing tasks with flexibility and professionalism. + Strong interpersonal skills with the ability to communicate effectively across diverse backgrounds. + Demonstrated maturity, cooperation, and tact in the workplace. We Offer Benefits for All Associates (Full-Time, Part-Time & Per Diem): + Competitive Pay + 401(k) with Company Match + Career Advancement Opportunities + National & Local Recognition Programs + Teammate Assistance Fund Additional Full-Time Benefits: + Medical, Dental, Vision Insurance + Mileage Reimbursement or Fleet Vehicle Program + Generous Paid Time Off + 7 Paid Holidays + Wellness Programs (Telemedicine, Diabetes Management, Joint & Spine Concierge Care) + Education Support & Tuition Assistance (ASN to BSN, BSN to MSN) + Free Continuing Education Units (CEUs) + Company-paid Life & Long-Term Disability Insurance + Voluntary Benefits (Pet, Critical Illness, Accident, LTC) Apply Today - Help Us Transform Care Together. Legalese + This is a safety-sensitive position + Employee must meet minimum requirements to be eligible for benefits + Where applicable, employee must meet state specific requirements + We are proud to be an EEO employer + We maintain a drug-free workplace Related Job Titles Hospice Administrator, Area Director of Hospice, Healthcare Operations Manager, Multi-Site Healthcare Manager, Hospice Leadership Jobs, Director of Hospice Services, Healthcare Executive Non-RN, Field-Based Healthcare Leader, Hospice Quality & Compliance Leader, AVP of Hospice ReqID: 2025-130477 Category: Branch Admin and Clerical Position Type: Full-Time Company: Gentiva Hospice

The University of Maine at Augusta is seeking applicants for a full-time Administrative Specialist, Career Level 3 (CL3) position in Division of Enrollment Management. The CL3 will assistance students and applicants in Enrollment and Information Services; supporting student service questions regarding registration, billing, financial aid, and general university information. This position will also focus on support for Financial Aid emails and phone calls. This position is located on the Augusta campus and is currently assigned to UMA's Capital Center in the Augusta Marketplace. There will be no remote work. Tasks are completed following defined procedures and standards, and the specific steps of most routine tasks are defined. Duties include, but are not limited to: Handling verbal and written communications for a broad range of questions, issues and requests in assigned area of responsibility; preparing customized memos and related communications for non-routine issues; identifying needs of various parties to determine appropriate response. Developing and maintaining complex databases. Researching, sorting and summarizing a variety of routine and some non-routine data and information; integrating information from multiple data sources, and applying basic problem solving as needed. Planning and coordinating simple projects and events. Interpreting policies and procedures in order to provide support and direction to internal and external parties. Reviewing, interpreting, and explaining policies/procedures to students/partners/other staff. Providing a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures; handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules; preparing individualized responses for non-routine and/or escalated issues. Supporting student needs by responding to questions. Representing the department to internal and external parties (e.g., at meetings, conferences, etc.). Developing complex queries requiring connections between multiple tables/databases in response to non-routine issues. Evaluating the impact of events, programs, and activities. Organizing and coordinating special projects and/or initiatives for the Vice President of Enrollment Management and Marketing, and Director of Enrollment Partnerships. Provide clerical and administrative support for the Vice President and the Director of Enrollment Partnerships in the Division of Enrollment Management. Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m., with required morning, lunch, and afternoon breaks. Occasional additional, evening and/or weekend hours may be required. Working Conditions: Positions in this class typically require: stooping, kneeling, crouching, reaching, walking, pushing, pulling, fingering, grasping, talking, hearing, seeing, and repetitive motions. Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Wage: $21.09 per hour or the appropriate transfer rate for current University of Maine System employees. Benefits: UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more. Qualifications: Required: High school diploma or GED; AND three years of academic or administrative support experience. Computer literacy, including proficiency with Microsoft applications and data entry and retrieval Excellent organizational skills and attention to detail Excellent oral and written communication skills, including strong telephone and interpersonal communication skills Ability to work as part of a team and independently Ability to problem-solve in a fast-paced environment Must enjoy working with the public both by telephone, electronically, and in person Preferred: 60 credits or more of higher education or equivalent work experience and training Experience working in higher education, preferably student enrollment functions Knowledge of student enterprise data systems such as PeopleSoft/Oracle Campus Solutions Familiarity with contact relationship management (CRM) databases Familiarity with the University of Maine at Augusta or the University of Maine System. Knowledge of document imaging and management. A full position description can be found online here. Application Process: To apply, please submit the following documents via the "Apply for Position" link: Cover letter Resume Be prepared to provide contact information for three professional references when requested. Incomplete application materials cannot be considered. We are not able to consider applicants who require Visa sponsorship support. Review of applications will begin immediately. Applications received after December 2, 2025, will be considered at the discretion of the university. Background screening is mandatory for the successful applicant. Equal Opportunity Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at *********************** . Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report.

ADMINSITRATIVE ASSISTANT & DIRECT SUPPORT PROFESSIONAL (DSP) Starting at: $20/hour Creative Works supports adults with disabilities, at home, at work and in the community. If you are looking for a career to feel proud of, we want to hear from you! We are hiring a full time Administrative Assistant and Direct Support Professional for our community services day program in Lewiston. This is a full time position, working Monday to Friday 8am to 4pm. We offer 11 paid holidays, 14 days paid time off, and a comprehensive benefits package options, including but not limited to: health, dental, and vision insurance, short term disability, long term disability, life insurance and 403b retirement plan with company match! JOB DESCRIPTION SUMMARY: This position will be trained on both administrative functions to be able to cover the reception desk and the role of a Direct Support Professional. Responsible for the overall well-being of program participants by cultivating an environment that fosters independence within a safe learning environment and that encourages the enhancement of positive relationships. Responsible for supporting agency activities in all secretarial, receptionist and customer service functions, i.e., typing, word processing, correspondence, filing and special project coordination and implementation. ESSENTIAL FUNCTIONS: Model exemplary professional communication with all members of the team, including: individuals, family members, guardians, friends and teammates. This includes developing relationships with employers while out in the field job coaching to ensure successful placements of participants. Assist in developing, implementing and monitoring Individual Program Plans (IPP). Advocate for assigned individual(s), i.e., attend all meetings, ensure all medical, dental and therapy appointments are scheduled and kept and assist in developing and maintaining family and community relationships. Maintain accurate records including daily logs, individual files, and accident and incident reports. Attend to individuals' personal care needs. (This may include assisting individuals in and out of wheelchairs, use of Hoyer lift and maintaining good hygiene.) Follow established schedules for both individuals we serve and those set by Team Leaders for staff. Transport individuals as needed using personal vehicle (i.e., to appointments, work, etc.) Ability to transfer from one assignment to the next as directed. Complete and submit reports as designated. Type correspondence, reports and forms accurately. Operate computer, word processor, photocopy machine and fax machine properly, and maintain supplies and service requests. Process incoming and outgoing mail. Screen all incoming calls and take appropriate messages. Ensure building is properly locked and secured at the end of each day. OTHER RESPONSIBILITIES: Be sure any location where individuals use CW's services, (i.e., residences, day services or office locations) are kept clean and safe. Maintain open and focused communication with team members regarding goals and progress of program participants. Comply with all policies as stated in the Personnel Policies and Procedures Handbook. Project professional image at all times. Be a role model for other DSP's/Job Coaches and all team members relative to coaching techniques, positive behavioral support strategies, professionalism and interaction with consumers. This position will be responsible for job coaching out in the field. While on an employer premises it is imperative that you project a professional image at all times. This includes being attentive to the participant with job requirements (ensuring they are meeting goals by giving direction/guidance). Troubleshoot and communicate concerns to appropriate support person. Be proficient in seeking out community resources and supports for consumers. Ensure ongoing compliance of CARF Accreditation standards in daily operations. Attend staff meetings and assist in communicating concerns from program participants. Be proficient in documentation and assist in providing oversight of the program records. Provide crisis interventions as needed, however, as necessary reach out to the Program Manager for assistance. Ability to be on-call for programs when the need arises for coverage of call-outs, scheduled absences in the program, and any other time coverage is needed. Coordinate and set up meetings and their locations. Maintain petty cash and stamp funds. Maintain office space and reception area in clean and organized fashion. Organize materials, supplies, files and documents to be easily accessed by staff. Other duties as assigned. PHYSICAL WORK TOLERANCES: This position is very active and requires frequent standing, walking, bending, kneeling, stooping, and crouching. Must frequently assist in lifting non-living loads up to 50 lbs. Must frequently assist participants' with transfers. While performing this job the employee is regularly required to talk, hear, and see to the extent necessary to perform the essential functions of the position. QUALIFICATIONS: Experience in general office management Ability to manage multiple tasks High School Diploma or GED. Valid Driver's License Satisfactory driving record per agency's insurance company standards. Ability to speak, read and write in English Must be able to read, write, and speak English to the extent necessary to perform the essential functions of the job. Must be able to perform basic math skills to the extent necessary to perform the job. Must have or be willing to obtain the following certifications: First Aid/CPR, DSP, CRMA, Behavioral Training, ACRE, etc. Organization/Prioritizing skills Salary Description $20/hour

Job DescriptionOffice Coordinator - Dispatch and Customer Service Overview:We are seeking a proactive and organized Office Coordinator for our towing and recovery company to manage dispatch operations, customer service, and the overall maintenance of our office environment. The successful candidate will play a critical role in ensuring operational efficiency, customer satisfaction, and a well-organized office space. This role requires a combination of administrative excellence, effective communication skills, and a commitment to maintaining a supportive and efficient work environment. Key Responsibilities: Office Coordination and Maintenance: Oversee the day-to-day operations of the office, ensuring a clean, organized, and productive workspace. Responsible for maintaining office supplies, equipment, and inventory, ensuring that all necessary materials are readily available for the team. Dispatch Management: Efficiently handle service calls, utilizing dispatch software to assign and schedule tow trucks. Monitor service progress to guarantee timely and effective responses to customer needs. Customer Service Excellence: Serve as the primary point of contact for customer inquiries, concerns, and feedback. Deliver empathetic support, resolving issues to achieve customer satisfaction and loyalty. Record Keeping: Maintain detailed records of dispatch activities, customer interactions, and inventory of office supplies, using industry-standard software to ensure accuracy and accessibility. Team Communication: Facilitate clear and timely communication between customers, tow truck operators, and management, ensuring all parties are informed of job statuses and operational updates. Problem Resolution: Address and resolve challenges efficiently, applying critical thinking and customer-focused solutions to maintain service quality and operational flow. Qualifications: Proven experience in office administration, dispatch, or customer service, with a demonstrated ability to manage office logistics and customer relations effectively. Strong organizational skills, capable of managing multiple priorities in a dynamic, fast-paced environment. Excellent communication abilities, both verbal and written, with a focus on providing outstanding customer service. Proficiency in using office management and dispatch software (e.g., Towbook), as well as Microsoft Office Suite. A proactive approach to problem-solving, with a knack for identifying and addressing issues before they escalate. High school diploma or equivalent required; further education or certification in office management, customer service, or related fields is preferred. Flexibility to work in various shifts, including evenings and weekends, according to business needs. What We Offer: Competitive salary and benefits package, reflective of experience and qualifications. Opportunity to work in a dynamic, supportive environment that values your contributions and is dedicated to personal and professional growth. The chance to play a pivotal role in the operational excellence and customer satisfaction of a leading towing and recovery service provider. Vacation Pay Holiday Pay Ongoing employee training & development Employee Discount Paid Training and Certification Company Outings Since 1984, 201 Service has been built around providing quality services to our customers based on our honesty and integrity. At 201 Service safety is a priority. 201 Service is a drug-free workplace and requires a background check and drug test prior to employment. It's a great time to join our company. Apply Today! E04JI8007k914085pfr

Job Title: Commission Statement Specialist - Urgently Hiring! Pay: $22-$23 per hour Hours: Monday to Friday, 8am to 430pm We are seeking a Commission Statement Specialist for a full-time, temporary position with a reputable company located in Bangor, Maine. The Commission Statement Specialist will be responsible for managing commission data by retrieving, formatting, and entering information from carrier websites into internal systems. This role supports accurate commission processing and administrative tasks critical to business operations. This is a 3-6 month temporary assignment in Bangor, ME, with potential for long-term opportunity. As a Commission Statement Specialist, you will be responsible for: Access carrier websites to retrieve commission statements Communicate with carriers to resolve commission-related questions or discrepancies Use software tools to format and organize commission data into uploadable files Enter commission data into internal systems accurately and efficiently Upload statements into internal software and maintain organized digital records Perform general administrative support tasks related to finance and commissions Collaborate with team members and maintain effective communication The ideal candidate for this role will have: High school diploma or equivalent; associate degree preferred Previous administrative, finance, or data entry experience Proficiency with Microsoft Outlook, Excel, Word, and Teams Strong technical aptitude and comfort working with software systems Excellent attention to detail and organizational skills Ability to manage repetitive tasks with accuracy and consistency Strong communication skills and a professional demeanor Benefits: Enjoy affordable health and prescription coverage with no waiting period Benefits offered by the employer once hired permanently Ask us about our Referral Bonus Program to earn extra cash Ready to take the next step? Apply now for this Commission Statement Specialist role in Bangor, ME-or contact us to learn more!

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Acuren is seeking Entry Level NDT Assistants for operations in Auburn, ME. THIS WILL BE A CALLOUT/TRAVEL POSITION. NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results. Responsibilities Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Technical background desired Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check Motor Vehicle Driving record must meet company standards to drive company vehicles MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS PER CLIENT REQUIREMENTS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

Maintenance/Custodial/Maintenance Maintenance Secretary Temporary Position 10-12 hours/week

This job posting is anticipated to remain open for 30 days, from 03-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Responsibilities Reporting to the Senior Assistant to the Dean of the College of Dental Medicine, the person in this role supports the academic mission of the CDM by assuming responsibility for ensuring smooth communication and operations within the Dean's Office to include, but not limited to: Provides a high level of administrative, programmatic, and organizational support to various departments and units of the college depending on current needs. Provides administrative support to the college's four Department Chairs. Trains cross-functionally to support other CDM staff with job duties during temporary periods of increased work and when staff are on leave. Coordinates faculty search committee meetings, candidate interviews, itineraries, travel, and reimbursement processes. Provides support for faculty and professional staff onboarding and offboarding, including office logistics and resource coordination. Coordinates faculty and staff development events by scheduling support, making catering arrangements, tracking RSVPs, preparing materials, and on-site setup. Facilitates the faculty review and promotion process in collaboration with the Provost's Office and Dean of the college. Ensures that all faculty promotion cases are reviewed in accordance with established college and university policies, and liaises with the provost's office to ensure compliance. Maintains the college's website. Oversees the college's social media platforms. Assists with the logistics in support of faculty continuing education programming through the American Dental Association's Continuing Education Recognition Program. Coordinates or assists with planning of special events for the College as assigned. Provides administrative support for CDM committees. Participates as a collaborative member of the Dean's administrative team and provides backup support for other areas as needed, including backup support to the Senior Assistant to the Dean. Assists with administrative support functions for the Oral Health Center when needed. Works on special projects for the Dean's Office. Handles sensitive and confidential information with discretion. Maintains current knowledge of University policies and procedures. Performs other duties as assigned. Qualifications Bachelor's degree required, with three or more years of related administrative experience desirable, or a combination of education, training, or experience that provides the required knowledge, skills, and abilities. Demonstrates excellent written, verbal and interpersonal skills, with a meticulous attention to detail Strong planning, administrative, and organizational skills; excellent skills in reading, spelling/grammar, and writing Proven ability to build and maintain effective working relationships with a broad range of internal and external stakeholders Strong computer skills, including proficiency with Microsoft 365 and Google Workspace Ability to work collaboratively in a team environment Demonstrated ability to regularly exercise discretion and make independent judgments and decisions Strong ability to handle confidential and sensitive situations with tact, discretion, and professionalism Strong critical thinking skills Ability to manage multiple projects and priorities Good general understanding of higher education organizational structure and administrative operations Prior experience in higher education is preferred

**Expand Access. Build Partnerships. Transform Care.** The Office Coordinator plays a vital role in supporting daily branch operations and ensuring compliance with non-clinical policies and practices. This position is key to maintaining accurate medical records, coordinating patient care, and providing essential administrative support to the hospice team. **Essential Functions of the Position** + Maintain and close medical records per policy. + Review records to ensure compliance with documentation standards. + Identify and obtain missing chart information, including physician signatures and other required documentation. + Manage appropriate release of information, including obtaining authorizations and distributing copies. + Collaborate with clinical staff to support timely admissions. + Conduct medical record audits as requested. + Purge closed cases, prepare records for archival, and maintain the master patient index. + Participate in hospice quality assessment and performance improvement programs. + Oversee tactical HR processes, contracts, and personnel files for staff and contractors. + Support branch leader with new hire orientation and onboarding. + Serve as a resource connecting staff to IT, HR, and Compliance as needed. + Prepare weekly schedules, review for productivity and geographic efficiency, and coordinate with the Executive Director for approval. + Coordinate interdisciplinary team meetings and manage care coordination communication. + Provide administrative support including answering phones, ordering supplies, and data entry. + Process accounts payable and route invoices as needed. + Complete annual compliance training and attend in-services as required. + Perform other duties as assigned. **About You** **Education** + High school diploma required. **Experience** + Minimum of three years of experience in the healthcare industry. + Strong preference for medical records experience. **Skills & Qualifications** + Proficiency in Microsoft Office Suite and Electronic Medical Records systems (HomeCare HomeBase preferred). + Strong organizational, record keeping, filing, typing, and time management skills. + Excellent oral and written communication skills. + Ability to adapt to changing tasks with flexibility and professionalism. + Strong interpersonal skills with the ability to communicate effectively across diverse backgrounds. + Demonstrated maturity, cooperation, and tact in the workplace. **We Offer** **Benefits for All Associates (Full-Time, Part-Time & Per Diem):** + Competitive Pay + 401(k) with Company Match + Career Advancement Opportunities + National & Local Recognition Programs + Teammate Assistance Fund **Additional Full-Time Benefits:** + Medical, Dental, Vision Insurance + Mileage Reimbursement or Fleet Vehicle Program + Generous Paid Time Off + 7 Paid Holidays + Wellness Programs (Telemedicine, Diabetes Management, Joint & Spine Concierge Care) + Education Support & Tuition Assistance (ASN to BSN, BSN to MSN) + Free Continuing Education Units (CEUs) + Company-paid Life & Long-Term Disability Insurance + Voluntary Benefits (Pet, Critical Illness, Accident, LTC) **Apply Today - Help Us Transform Care Together.** **Legalese** + This is a safety-sensitive position + Employee must meet minimum requirements to be eligible for benefits + Where applicable, employee must meet state specific requirements + We are proud to be an EEO employer + We maintain a drug-free workplace Related Job Titles Hospice Administrator, Area Director of Hospice, Healthcare Operations Manager, Multi-Site Healthcare Manager, Hospice Leadership Jobs, Director of Hospice Services, Healthcare Executive Non-RN, Field-Based Healthcare Leader, Hospice Quality & Compliance Leader, AVP of Hospice ReqID: 2025-130477 Category: Branch Admin and Clerical Position Type: Full-Time Company: Gentiva Hospice

The University of Maine at Augusta is seeking applicants for the full-time position of Administrative Specialist Career Level 3 (CL3) for the TRIO Student Support Services program. The position will be located at the Augusta campus. This is a soft-money funded position that relies upon the continuation of the Federal TRIO SSS grant contract between the United States Department of Education and the University of Maine at Augusta. Responsibilities include: Maintaining the day-to-day operation of the Student Support Services program Providing administrative support Processing confidential information Compiling lists and generating information Maintaining the database and performing administrative data tasks Creating reports, tracking student information and academic progress Maintaining students' records Providing front-line support to students with sensitivity to the needs of individuals served The Administrative Specialist CL3 performs administrative and clerical work which requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks and prioritizing, and the ability to work in a diverse environment with many interruptions. The Administrative Specialist CL3 works under minimal supervision. A full position description can be found online here. Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. Occasional additional evening and/or weekend hours may be required. Wage: $21.09 per hour (Wage Band 23) or the appropriate transfer rate for a current University of Maine System employee. Working Conditions: This position typically works extended hours at a desk, using LCD monitors and other general office equipment. Benefits: UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more. About the University: UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs. UMA is the third-largest public university in Maine. In addition to its main campus in the state's capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives. Knowledge, Skills, and Abilities: Must possess knowledge of customer service principles Must have the ability to use modern office procedures and equipment Must be familiar with recordkeeping principles Familiarization with mathematical concepts Must be able to effectively use grammar, spelling, and punctuation Must have the ability to prepare reports Must have the ability to use complex filing systems Must have a basic knowledge of budgeting principles Must have extensive experience in the use of computers and related software applications Must have the ability to maintain confidentiality Ability to manage multiple tasks and prioritize and assign work Must possess excellent communication and interpersonal skills Required Qualifications: Sixty credits or more of higher education or equivalent work experience and training Three years of administrative support experience Preferred Qualifications: Experience in a university or similar office setting Experience working with students who have academic need and may be first-generation, have financial need, and/or have disabilities Application Process: To apply, please submit the following documents via the "Apply for Position" link: Cover letter Resume Be prepared to provide contact information for three professional references, including a supervisor, when requested. Incomplete application materials cannot be considered. We are not able to consider applicants who require Visa sponsorship support. Materials received after December 28, 2025 will be considered at the discretion of the university. The successful applicant is subject to appropriate background screening. Equal Opportunity Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at *********************** . Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report.

This job posting is anticipated to remain open for 30 days, from 14-Nov-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.