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Branch office administrator jobs in Manchester, CT - 345 jobs
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Edward Jones
Branch office administrator job in Oxford, CT
**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 314 Center Rock Green, Oxford, CT This job posting is anticipated to remain open for 30 days, from 02-Jan-2026. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $26.10 **Hiring Maximum:** $28.26 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.$39k-50k yearly est. 35d agoOffice Coordinator
Creative Financial Staffing
Branch office administrator job in Bloomfield, CT
A client of CFS is currently hiring for an Office Coordinator Why Work Here? Stable organization with a collaborative, professional environment Consistent daytime schedule with work-life balance Supportive leadership that values reliability and teamwork Opportunity to build transferable office and administrative skills Responsibilities of the Office Coordinator The Office Coordinator will serve as the main point of contact for visitors, calls, and general inquiries The Office Coordinator will support day-to-day office operations including scheduling and supplies Assist with basic administrative tasks such as data entry, filing, and document preparation Coordinate with internal teams to keep the office running smoothly Preferred Qualifications of the Office Coordinator The Office Coordinator should have some prior office, customer service, or administrative experience Must be reliable, organized, and a team player Salary: $50,000-$57,000 Office Coordinator$50k-57k yearly 1d agoAdministrative Assistant and Office Coordinator
HCC Life Insurance
Branch office administrator job in Farmington, CT
Are you personable, helpful, self-motivated, comfortable engaging with all levels of staff, and who thrives in a dynamic, varied workday? If yes, we have the opportunity for you! TMHCC - D&O Group, in Farmington, CT, has a unique opening consisting of administrative tasks and back office support. Key Responsibilities: Administrative Assistant Responsibilities: Relying on standardized instructions and pre-established guidelines, the Submissions and Policy Issuance Administrative position is responsible for accomplishing the following as guided by others. Within 90 days, with hands on training, enter submissions data received; Enters new and renewal submission information into our database (submission clearing). Approximately 25-50 submissions per day with a less than 10% error ratio. Assess error trends for your individual performance and work on ways to improve. Identify correct contacts for premium finance notices and distribute efficiently. Build skills knowledge: add additional tasks, such as closing open submission files, premium finance notices processing and additional reports as needed. Filing and file maintenance, as needed. Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Answers questions about organization and provides callers with address, directions, and other information. Miscellaneous assignments as directed by supervisor. Office Coordinator Responsibilities: Relying on limited experience and knowledge, this role is responsible for accomplishing the following assignments. These assignments can be varied in nature and some are typically non-routine. Coordinate office maintenance including notifying building services when issues arise, directing repair personnel, and maintaining adequate kitchen and janitorial supplies. Manage the acquisition, repair and general maintenance of office equipment such as postage meters, telephone systems, copiers, scanners, etc. Coordinate with IT department when appropriate. Purchase all necessary office supplies to assist company productivity. Coordinate emergency preparedness for office including disaster recovery and participation in business continuity planning. Maintain the upkeep of all office machinery (i.e., fax machines, photo copiers, etc.) to include adding ink, water, tape, and postage. Make arrangements for in-house meetings including securing meeting rooms, arranging catering, etc. Perform other clerical duties as needed, such as data entry, filing, photocopying, scanning, and collating. Performs other duties as assigned. The above is a description of the ordinary duties of the position. It should be expected that from time to time, other duties, both related and unrelated to the above may be assigned and therefore required. Experience & Education A high school diploma or the equivalent education and/or experience required Two years of relevant professional experience in an office setting is recommended If your experience matches these requirements, please apply. The Tokio Marine HCC Group of Companies offer a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking an energetic and confident individual to join our team of professionals. The Tokio Marine HCC Group of Companies are equal-opportunity employers. Please visit ************* for more information about our companies. #LI-ME1$39k-54k yearly est. Auto-Apply 20d agoOffice Administrator
Airport Auto Body
Branch office administrator job in Hartford, CT
We are looking for a reliable Office Administrator to join our auto body repair team. The ideal candidate is organized, friendly, and able to handle a variety of office tasks that support daily shop operations. Responsibilities: Answer incoming phone calls and assist customers Prepare invoices and reconcile statements Open and sort mail Data entry for estimates, repair orders, and customer information Maintain employee attendance records Communicate with insurance companies for claims and approvals Replenish office/shop supplies Run errands as needed Assist with basic social media content Qualifications: Administrative experience preferred (auto body/automotive experience is a plus) Strong communication and customer service skills Detail-oriented and able to multitask Basic computer skills (Word, Excel, Email) Reliable, organized, and professional$32k-45k yearly est. 10d agoOperations Supervisor/ Front office Administrator
River Link Hotels
Branch office administrator job in Groton, CT
The Hampton Inn Groton is seeking a hands-on Front Desk Manager/Sales Coordinator with a hotel operations background to join our team. This role will be responsible for the day-to-day operations of the hotel with an emphasis on associate and guest relations, development of people, sales and quality assurance. GENERAL RESPONSIBILITIES: * Assist in new associate orientation and onboarding * Train and support all Front Desk associates and ensure performance in accordance with established hotel brand standards * Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. * Responsible for coordinating internally with the sales & marketing team. * Generating reports, preparing proposals, collections details, coordinating with clients & suppliers. * Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, group rooms resumes) * Generate group and/or corporate leads through internet prospecting, networking, and telemarketing. * Arrange and co-ordinate meetings, events and any appointments. * Create and manage Company and Travel Agent profiles on the property management system. * Load and Manage Rate Codes to the Hotel Software, And link the negotiated rates to the correct company profiles. * Adhere to all Company and brand standards * Compliance with Federal & State Labor laws * Ongoing review of staff to ensure adherence to established policies and procedures * Participate in monthly reward and recognition meeting /celebrate hotel and associate achievements * Establish and maintain open collaborative relationships with direct reports, team members and partner hotel leadership. * Coach and support hotel team to effectively manage occupancy, rates, wages and controllable expenses * Oversight of front desk operations * Tour and inspect property on a daily basis and monitor for property cleanliness, safety and security, product quality and exceptional service throughout * Identify areas of concern and develop strategies to improve performance * Recognize service issues and trends. Facilitate creative solutions to overcome obstacles and ensure continuous guest satisfaction results * Active participation in budgeting and forecasting to maximize hotel revenue and profits * Perform administrative duties, including, but not limited to; Profit and Loss Statements, Scheduling and Payroll Qualifications * Previous hotel operations leadership experience * Demonstrated passion and sense of urgency in the achievement of results * Excellent time management skills, strong leader of people * Attention to detail and highly organized * Must be self-motivated and results oriented * Willingness and ability to train and develop associates * Creative problem-solving skills * Familiar with common computer software programs including Microsoft outlook, word and Excel. * Must be willing to work varied hours including evenings, weekends & holidays * Hilton PEP experience preferred but not required$30k-38k yearly est. 4d agoBusiness Office Associate - Part Time
Carmax
Branch office administrator job in Hartford, CT
7286 - Hartford - 89 Weston St, Hartford, Connecticut, 06120CarMax, the way your career should be! Provide an iconic customer experience - Summary: Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do - Essential Responsibilities: Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. Seeks win/win solutions for the customer and partners appropriately Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. Answers multi-line phone system, responds to callers' needs and direct calls as appropriate. Learn and succeed as part of a team: Pleasant, but noisy office environment Numerous distractions and disruptions due to incoming communication May require walking or standing for extended periods of time Variety of work schedules with shifts that do include nights, weekends, and holidays. Wear CarMax clothing (acquired through the company) at all times while working in the store Qualifications: Work requires ability to: Read, interpret and transcribe data in order to maintain accurate records Use resources and partnership to balance the needs of the customer and the business Understand numeric filing system Use word processing, spreadsheet and other programs, displaying intermediate PC skills Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail Lift objects that weigh as much as 15-20 lbs Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written Complete CarMax provided training as required Develop partnerships with Sales team and other departments in order to provide quality customer service Maintain confidentiality of all records, files and reports within the scope of the position Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.$33k-38k yearly est. Auto-Apply 7d agoOperations Supervisor/ Front office Administrator
Hampton Inn-Groton
Branch office administrator job in Groton, CT
The Hampton Inn Groton is seeking a hands-on Front Desk Manager/Sales Coordinator with a hotel operations background to join our team. This role will be responsible for the day-to-day operations of the hotel with an emphasis on associate and guest relations, development of people, sales and quality assurance. GENERAL RESPONSIBILITIES: Assist in new associate orientation and onboarding Train and support all Front Desk associates and ensure performance in accordance with established hotel brand standards Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Responsible for coordinating internally with the sales & marketing team. Generating reports, preparing proposals, collections details, coordinating with clients & suppliers. Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, group rooms resumes) Generate group and/or corporate leads through internet prospecting, networking, and telemarketing. Arrange and co-ordinate meetings, events and any appointments. Create and manage Company and Travel Agent profiles on the property management system. Load and Manage Rate Codes to the Hotel Software, And link the negotiated rates to the correct company profiles. Adhere to all Company and brand standards Compliance with Federal & State Labor laws Ongoing review of staff to ensure adherence to established policies and procedures Participate in monthly reward and recognition meeting /celebrate hotel and associate achievements Establish and maintain open collaborative relationships with direct reports, team members and partner hotel leadership. Coach and support hotel team to effectively manage occupancy, rates, wages and controllable expenses Oversight of front desk operations Tour and inspect property on a daily basis and monitor for property cleanliness, safety and security, product quality and exceptional service throughout Identify areas of concern and develop strategies to improve performance Recognize service issues and trends. Facilitate creative solutions to overcome obstacles and ensure continuous guest satisfaction results Active participation in budgeting and forecasting to maximize hotel revenue and profits Perform administrative duties, including, but not limited to; Profit and Loss Statements, Scheduling and Payroll Qualifications Previous hotel operations leadership experience Demonstrated passion and sense of urgency in the achievement of results Excellent time management skills, strong leader of people Attention to detail and highly organized Must be self-motivated and results oriented Willingness and ability to train and develop associates Creative problem-solving skills Familiar with common computer software programs including Microsoft outlook, word and Excel. Must be willing to work varied hours including evenings, weekends & holidays Hilton PEP experience preferred but not required$28k-34k yearly est. 60d+ agoReceptionist & Office Coordinator (576)
Vse Aviation
Branch office administrator job in Bloomfield, CT
SUMMARY: The Receptionist and Office Administrator serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. The position requires a great degree of discretion, planning, flexibility, and organization. This role will facilitate positive contact and communication between customers and company staff and perform administrative duties. DUTIES & RESPONSIBILITIES: Responsibilities include, but are not limited to: Presents a professional and welcoming image of the company. Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department. Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail. Maintains inventory of office supplies; orders new supplies as needed. Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment. Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc. Provides clerical and administrative support to management. Always oversee and maintain reception area in a neat and orderly condition. Other duties as assigned. Qualifications MINIMUM REQUIREMENTS: High school diploma or equivalent (GED) Excellent communication and people skills. Ability to promote a positive image of the company. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced environment. Basic understanding of administrative and clerical procedures and systems. Proficient with Microsoft Office Suite or related software. PREFERRED REQUIREMENTS: 1+ years of administrative or clerical experience. Bilingual: English/Spanish OTHER: The selected applicant will be subject to a background check and drug testing.$32k-45k yearly est. 4d agoOffice Administrator
Purchrock
Branch office administrator job in Cheshire, CT
PurchRock is a fast-growing real estate investment company specializing in transforming underperforming properties into profitable investments. Our success is built on our core values: Attitude, Accountability, Grit, Loyalty, and Teamwork. Join our team of seasoned professionals and gain valuable experience in a dynamic, fast-paced environment. Position Overview: We are seeking a highly motivated and detail-oriented Office Administrator. In this role, you will be responsible for ensuring the smooth and efficient operation of our office on a daily basis. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment. You will be the go-to person for administrative support, managing office supplies, assisting with scheduling, and maintaining office systems and processes. This position requires a versatile individual who can contribute to a positive and productive office atmosphere. Requirements ● Receiving Mail, paying bills and writing checks ● Managing day-to-day communication with vendors, attorneys, and clients ● Complete One-off Projects for Management ● Collect, organize and document transaction data as per local requirements ● Coordinate with insurance agents, licensing agencies, etc. ● Updating checklists and assisting with daily operational needs ● Provide weekly updates to leadership and suggest improvements to processes and procedures ● Assist with daily phone calls and emails to service providers for company-related property ownership needs ● Assist with recruitment and interview process for new candidates and hires ● Organize and clean the office including vacuuming and trash removal ● Manage and order office supplies ● Attend to the needs of the sales staff to maintain efficiency in the office Qualifications ● High School Diploma ● Highly Organized ● Able to work in a fast-paced environment ● Multi-tasking is a must ● Attention to Details ● Problem Solver ● Microsoft Excel, Google Workspace ● Transaction Coordinator, Office Manager, Paralegal Experience a Plus ● Real Estate Experience a Plus Benefits Schedule & Compensation: Job Type: Full-time Pay: Competitive Base Salary Work Hours: Monday-Friday (9am-5pm EST) Work Location: In-person Why Join Us? At PurchRock, you will be part of a team that values innovation, collaboration, and continuous learning. We offer a supportive environment where your ideas and contributions can significantly impact our success and your career growth.$32k-45k yearly est. Auto-Apply 60d+ agoDDS Summer Urban Youth | Western Mass. | Office Administration
Department of Developmental Services
Branch office administrator job in Springfield, MA
First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS\: None. SPECIAL REQUIREMENTS\: None. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Department of Developmental Services (DDS) is sponsoring a great program called the "Urban Youth Collaborative". This program offers students between the ages of 18 and 24 the opportunity to enrich the lives of both the students and the individuals receiving supports within the Western Massachusetts Region. The goal of this program is to give young adults exposure into the field of Human Services, enabling them to strongly consider a career supporting people with developmental disabilities. The human services field has career opportunities as lawyers, accountants, program directors, residential staff, nurses, occupational therapists, physical therapists, and a wide range of other roles. The DDS Western Massachusetts Region is seeking hard working and compassionate candidates to serve as interns in office administration role. The Western Massachusetts of DDS is both large in geographic size and employment opportunities. Western Massachusetts region DDS employs over 1,500 dedicated staff who provide innovative and compassionate care directly or on behalf of thousands of individuals with disabilities. These services are delivered across seven area offices, a regional office, three state operated offices and nearly 100 state operated group homes in dozens of communities. With offices in Holyoke, Northampton, and Springfield we have opportunities for most everyone. Seasonal Office Interns work under the direction of Office Administrators and perform a variety of clerical and administrative tasks to support the mission of the region. These tasks may include: Utilize Microsoft Office Applications - Word and Excel - with accuracy. Perform accurate typing, word processing and data entry. Maintain case archive process for the office\: filing, records management, archive submissions, archive requests, etc. Receives and distributes incoming mail, memoranda, packages, etc., to appropriate individuals within the assigned department. Operates standard office machines and equipment requiring brief orientation for use such as photocopiers, and other copying machines, telephone systems, postage meter, calculators, adding machines, etc. Track the data drive information used in case assignments and personnel management. Serve as a receptionist. Greet clients and visitors; answer telephone calls; refer clients and visitors to appropriate department staff when needed. Provide administrative /clerical support and projects as assigned. Provide routine information concerning agency office locations, programs and services. Assist with processing mail and fax as necessary. Maintain filing system. Preferred Qualifications: Demonstrated ability in Microsoft Office Applications - Word, Excel, etc. Aptitude to work with culturally diverse populations. Demonstrated ability to maintain a professional demeanor in the public forum. Capacity to plan, organize and carry through on office event. Inclination to carry out work activities with a minimum of direction. Proven ability to organize and maintain filing systems. Urban Youth Collaborative Requirements: Applicants must be between 18-24 years old. Have a valid driver's license. Must have a reliable form of transportation. The program opens in the middle of May and runs to Labor Day Weekend, this summer session is restricted to a maximum 90-day appointment. It will be necessary for participants to be available for the entire summer, and unfortunately no vacations will be granted. All participants must have a valid drivers' license. Seasonal Office Interns work under the direction of Office Administrators and perform a variety of clerical and administrative tasks to support the mission of the Central Massachusetts region. Please Note: Pay: All State employees are paid bi-weekly through direct deposit. Current Urban Youth Collaborative pay rate is $22.09/ hour About the Department of Developmental Services: The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government. For more information about our agency and programs visit: ****************************************************** For more information about the Urban Youth Collaborative visit: ****************************************************************** Pre-Offer Process A criminal history check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http\://********************* and click on "Information for Job Applicants." Recommended candidates must successfully complete pre-employment screening which includes: Disabled Persons Protection Commission (DPPC) Abuse Registry Search: https\://************************** dppcabuser-registry Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http\:// ********************* National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. https\://************* lists/dds-fingerprint-background-checks Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link, and complete the ADA Reasonable Accommodation Online Request Form. For questions, please contact the Executive Office of Health and Human Services Office of Human Resources at ************** and select option #4. Tell us about a friend who might be interested in this job. All privacy rights will be protected. Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements$22.1 hourly Auto-Apply 60d+ agoOffice Administrative
Targeted Solutions USA LLC
Branch office administrator job in Sterling, CT
Job Description We are looking for a detail-oriented Office Administrator with QuickBooks experience to support our small manufacturing team. This role combines bookkeeping duties with general office support and is ideal for someone who enjoys consistency, variety, and being an essential part of daily operations. Schedule: 35 hours/week, Monday-Friday, 9:00 AM-4:00 PM Responsibilities: Manage Accounts Payable and Accounts Receivable Process invoices and maintain records in QuickBooks Assist with basic reporting and reconciliations Provide general office and administrative support Handle phones, emails, filing, and office coordination Qualifications: Bookkeeping or accounting support experience Proficiency in QuickBooks Strong attention to detail and organization skills This is a great opportunity for someone who values stable hours and contributing to a close-knit team.$31k-42k yearly est. 13d agoOffice Coordinator
Bristol Adult Resource Center
Branch office administrator job in Bristol, CT
Full-time Description Monday - Friday 8:30am - 4:30pm, 37.5 hours per week Bristol Adult Resource Center (BARC) is a non-profit organization supporting adult individuals with intellectual & developmental disabilities by providing them with Residential, Vocational, Recreation and Day Support Services. BARC is currently seeking an Office Coordinator at our Administrative and Day Program location. The Office Coordinator is responsible for providing administrative support to senior management and department staff related to daily operations. The ideal candidate will be proactive, detail-oriented and possess excellent communication skills to foster a productive and welcoming environment. Requirements Minimum Requirements High school diploma (or equivalent). Valid driver's license with a clean driving record back three years. Reliable transportation. 3 years customer service and work related experience preferred. Responsibilities: Answer and route phone calls. Politely and professionally greet and assist visitors. Handle external and internal mail, complete daily check log, includes going to post office. Maintain organized filing system, maintain contact lists, forms and company newsletter. Timely and accurate data entry, and maintain various online systms for the agency. Coordinate multiple meetings, take minutes and record keeping. Order supplies for various programs / review competitive pricing. Organize and schedule service calls. Point person for vendor relationships. Assist management with redetermination paperwork required to maintain BARC's individuals state insurance coverage. Assist with event planning and company-wide communications. Assist with management of company fleet. Manages and tracks spending and credit card reporting. Coordinate with IT for equipment needs, ordering and tracking. Assists leadership team with various projects as needed. Complete trainings as assigned. Assist in enhancing company culture. Other tasks as requested by management. Qualifications Excellent verbal, written and customer service skills. Ability to interact professionally and positively with a diverse individual and family population. Reliable, punctual, and detail oriented. Strong organizational skills with ability to multitask and maintain confidentiality. Proficiency in Microsoft Office (Word, Excel, and Outlook). Working knowledge of office equipment such as phones, printers, copiers. Willing and able to learn new technologies. Benefits: Paid vacation, sick, and personal time. 401K and Roth retirement plans with matching. Employee Assistance Program, including mental health, financial, personal growth resources and more. Sign on Bonus and Referral Program. Paid training and education. Staff recognition and appreciation.$31k-42k yearly est. 9d agoOffice Administrator
Service Tire Truck Center Inc.
Branch office administrator job in Hartford, CT
Job DescriptionDescription: Support branch functions by processing all paperwork, entering data into the computer system and answering incoming phone calls. Essential Job Functions (include the following. Other duties may be assigned.) Update and finalize all invoices for the branch within 48 hours of delivery or service This includes communicating and interacting with different departments (sales, tire service, warehouse, & mechanical service) to gather the necessary information to accurately finalize invoices. Additional communication with customers may be necessary to obtain PO's The expected minimum should be 400 per month as demand allows Answer and dispatch phone calls. Type letters and memos as needed as well as other standard clerical work when requested by branch manager. Monitor receivables and follow up with customers that are past due. Prepare invoices for mailing. Mail invoices to customer within 24 hours of delivery. Prepares deposits from cash sales. Take deposit to bank daily. Maintains petty cash account and controls credit card machine. Review all accounts payable slips, packing slips, and inventory invoices prior to manager's approval and send them to Corporate Office for timely payment. Receive and process cash from sales invoices and account receivable payments. Write up the proper paperwork. Processing petty cash inventory receipts Receive inventory into the Adam system from vendor invoices. Person must be adept at all billing functions within four months. May travel to corporate location for training and meetings Supervisory Responsibilities This position does not directly supervise personnel Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requirements: Requirements Education and/or experience: One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience. Language skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one, on phone or in small group situations to customer and other employees of the organization. Mathematical skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning ability: Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Computer skills: Basic knowledge of computers. Certificates, Licenses, Registrations: None required. Dress code: Business casual attire. Equipment Used Computer, printer, calculators, fax, phone, photocopier, credit card & telecheck machine. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Work environment Office environment with potentially variable temperatures. The noise level in the work environment is usually moderate.$32k-40k yearly est. 20d agoOffice Coordinator - Primary Care
Hartford Healthcare
Branch office administrator job in Glastonbury, CT
Primary Location: Connecticut-Glastonbury-676 Hebron Glastonbury (10088) Job: Management / AdministrationOrganization: Hartford HealthCare Medical GroupJob Posting: Jan 9, 2026 Office Coordinator - Primary Care - (26151349) Description Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Hartford HealthCare Medical Group is one of the largest medical practices in New England with multiple locations throughout Connecticut and Rhode Island. We consist of a team of professionals ranging from Medical Assistants to Physician Assistants and everything in between. Our physician led medical group enjoys an excellent reputation with patients and the medical community, offering primary care, urgent care and more than 30 different specialties. Job Description The Office Coordinator is responsible for managing the daily operations of the practice and performing a variety of administrative functions related to the daily operations of the practice. Supervises the administrative and clinical staff and practice operations including scheduling, work flow, service delivery and employee performance. Serves as primary resource to office staff on administrative matters including, but not limited to: patient flow, office operations, customer service, health insurance, billing/coding requirements, and EMR functionality and utilization. The Office Coordinator assists the clinical and medical staff in organizing and triaging care by accurately relaying pertinent patient information, adjusting the patient schedule as needed, scheduling and coordinating urgent care with other resources within practices and releasing health information in accordance with HIPPA requirements. Interviews candidates and makes hiring decisions in conjunction with the Office and/or Practice Manager. Acts as a liaison regarding daily operations and staff communication. Qualifications Associate/bachelor's degree and/or appropriate certification preferred. Relevant experience in a fast-paced medical office highly preferred. Previous management/supervisory or leadership experience preferred Strong communications skills and experience in a leading role required Ability to improve quality and productivity by identifying improvement opportunities Knowledge and behaviors required to meet age specific patient needs (e. g. Pediatrics, Adolescents, and Geriatrics) preferred We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. RegularStandard Hours Per Week: 40Schedule: Full-time (40 hours) Shift Details: Hours 9:00am- 5:30pm M-F$34k-40k yearly est. Auto-Apply 19d agoBusiness Office Associate - Part Time
Carmax, Inc.
Branch office administrator job in Hartford, CT
7286 - Hartford - 89 Weston St, Hartford, Connecticut, 06120 CarMax, the way your career should be! Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do - Essential Responsibilities: * Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines * Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. * Seeks win/win solutions for the customer and partners appropriately * Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork * Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts * Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. * Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. * Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure * Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. * Answers multi-line phone system, responds to callers' needs and direct calls as appropriate. Learn and succeed as part of a team: * Pleasant, but noisy office environment * Numerous distractions and disruptions due to incoming communication * May require walking or standing for extended periods of time * Variety of work schedules with shifts that do include nights, weekends, and holidays. * Wear CarMax clothing (acquired through the company) at all times while working in the store Qualifications: Work requires ability to: * Read, interpret and transcribe data in order to maintain accurate records * Use resources and partnership to balance the needs of the customer and the business * Understand numeric filing system * Use word processing, spreadsheet and other programs, displaying intermediate PC skills * Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail * Lift objects that weigh as much as 15-20 lbs * Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written * Complete CarMax provided training as required * Develop partnerships with Sales team and other departments in order to provide quality customer service * Maintain confidentiality of all records, files and reports within the scope of the position * Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.$25k-30k yearly est. Auto-Apply 6d agoBranch Office Administrator
Edward Jones
Branch office administrator job in Oxford, CT
This job posting is anticipated to remain open for 30 days, from 02-Jan-2026. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.$39k-50k yearly est. 35d agoOffice Coordinator
Creative Financial Staffing
Branch office administrator job in Ellington, CT
A client of CFS is currently hiring for an Office Coordinator Why Work Here? Stable organization with a collaborative, professional environment Consistent daytime schedule with work-life balance Supportive leadership that values reliability and teamwork Opportunity to build transferable office and administrative skills Responsibilities of the Office Coordinator The Office Coordinator will serve as the main point of contact for visitors, calls, and general inquiries The Office Coordinator will support day-to-day office operations including scheduling and supplies Assist with basic administrative tasks such as data entry, filing, and document preparation Coordinate with internal teams to keep the office running smoothly Preferred Qualifications of the Office Coordinator The Office Coordinator should have some prior office, customer service, or administrative experience Must be reliable, organized, and a team player Salary: $45,000-$55,000 Office Coordinator$45k-55k yearly 1d agoOffice Administrator
Purchrock
Branch office administrator job in Cheshire, CT
Job Description PurchRock is a fast-growing real estate investment company specializing in transforming underperforming properties into profitable investments. Our success is built on our core values: Attitude, Accountability, Grit, Loyalty, and Teamwork. Join our team of seasoned professionals and gain valuable experience in a dynamic, fast-paced environment. Position Overview: We are seeking a highly motivated and detail-oriented Office Administrator. In this role, you will be responsible for ensuring the smooth and efficient operation of our office on a daily basis. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment. You will be the go-to person for administrative support, managing office supplies, assisting with scheduling, and maintaining office systems and processes. This position requires a versatile individual who can contribute to a positive and productive office atmosphere. Requirements ● Receiving Mail, paying bills and writing checks ● Managing day-to-day communication with vendors, attorneys, and clients ● Complete One-off Projects for Management ● Collect, organize and document transaction data as per local requirements ● Coordinate with insurance agents, licensing agencies, etc. ● Updating checklists and assisting with daily operational needs ● Provide weekly updates to leadership and suggest improvements to processes and procedures ● Assist with daily phone calls and emails to service providers for company-related property ownership needs ● Assist with recruitment and interview process for new candidates and hires ● Organize and clean the office including vacuuming and trash removal ● Manage and order office supplies ● Attend to the needs of the sales staff to maintain efficiency in the office Qualifications ● High School Diploma ● Highly Organized ● Able to work in a fast-paced environment ● Multi-tasking is a must ● Attention to Details ● Problem Solver ● Microsoft Excel, Google Workspace ● Transaction Coordinator, Office Manager, Paralegal Experience a Plus ● Real Estate Experience a Plus Benefits Schedule & Compensation: Job Type: Full-time Pay: Competitive Base Salary Work Hours: Monday-Friday (9am-5pm EST) Work Location: In-person Why Join Us? At PurchRock, you will be part of a team that values innovation, collaboration, and continuous learning. We offer a supportive environment where your ideas and contributions can significantly impact our success and your career growth.$32k-45k yearly est. 23d agoOffice Administrative
Targeted Solutions USA
Branch office administrator job in Sterling, CT
We are looking for a detail-oriented Office Administrator with QuickBooks experience to support our small manufacturing team. This role combines bookkeeping duties with general office support and is ideal for someone who enjoys consistency, variety, and being an essential part of daily operations. Schedule: 35 hours/week, Monday-Friday, 9:00 AM-4:00 PM Responsibilities: Manage Accounts Payable and Accounts Receivable Process invoices and maintain records in QuickBooks Assist with basic reporting and reconciliations Provide general office and administrative support Handle phones, emails, filing, and office coordination Qualifications: Bookkeeping or accounting support experience Proficiency in QuickBooks Strong attention to detail and organization skills This is a great opportunity for someone who values stable hours and contributing to a close-knit team.$31k-42k yearly est. Auto-Apply 13d agoOffice Coordinator - Cardiology
Hartford Healthcare
Branch office administrator job in Manchester, CT
Primary Location: Connecticut-Manchester-MMH-29 Haynes Street (10617) Job: AdministrativeOrganization: Hartford HealthCare Medical Group SpecialistsJob Posting: Jan 16, 2026 Office Coordinator - Cardiology - (26151768) Description Work where every moment matters. Every day, over 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network as a Patient Service Coordinator. The Greater Manchester Region has approximately 2,500 employees. It includes Manchester Memorial Hospital, a 249-bed community hospital, Rockville General, a campus of Manchester Memorial Hospital, a 102-bed facility, a large multispecialty provider group and visiting nurse services. The Greater Manchester Region serves a region of 300,000 people in 19 towns. POSITION SUMMARY:Assists the Practice Manager and support staff in the daily activities of the physician practice. The Coordinator is responsible for performing receptionist and clerical services and has the ability to identify problems and recommend solutions. This position utilizes communication/interpersonal skills to establish and maintain cooperative relationships with patients, families, physicians, vendors, and staff. Qualifications EDUCATION/CERTIFICATION:High School education required. Associates Degree, or higher, preferred. EXPERIENCE:Minimum 2 years experience in a professional or medical office. COMPETENCIES:Working knowledge of medical billing/insurance. Ability to use independent judgment to solve problems. Excellent verbal/written communication skills. Basic knowledge of Microsoft Office suite applications to include Word, PowerPoint, Excel and Outlook. Working knowledge of electronic medical record a plus. ESSENTIAL DUTIES and RESPONSIBILITIES:Performs front desk duties, including but not limited to, patient check in, demographic and insurance verification. Scans insurance cards and license. Provide effective coordination of patient appointment and billing, including the oversight and updating of patient schedules, resolution of appointment-related issues, and coordination of front desk staff assignments and workflow. Performs patient pre-certifications, where necessary. Assist in training of staff in front end positions. Adheres to all encounter and payment audit trail processes. Assists Practice Manager with the oversight in maintaining tracking logs required by management. Provides input on the need for ordering of office supplies. Assists in gathering/organizing data for practice which could include, but is not limited to patient/provider information, billing data, and other quality indicators. Informs the Practice Manager of any operational problems and handles matters not requiring executive disposition. Reports on daily workload and productivity levels. Assists with implementation of policies and procedures related to front office functions. Ensures positive customer service atmosphere and interactions in reception area. Investigates and resolves customer complaints in the absence of the Practice Manager. Schedules appointments accurately and completely. Verifies if patient is new or existing. Advises patient/client if any preparations or instructions associated with scheduled exam. Checks-in patients for their appointment, insuring all paperwork is completed by patient and updating all information in the software system. Maintains patient confidentiality. Discharges patients by entering correct codes and payments into system. Collects appropriate payment/co-payment and documents correctly. Handles daily miscellaneous responsibilities while interacting with patients and other co-workers in a caring and respectful manner. Follows correct closing procedures. Answers phones and responds to all inquiries including requests from physician offices and patients to have medical records sent to other facilities. Demonstrates the ability to be flexible, organized and function under stressful situations. Utilizes critical thinking and sound judgment. Maintains confidentiality and adheres to HIPPA requirements. Other duties as assigned by management. We take great care of careers With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving colleagues-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. RegularStandard Hours Per Week: 40Schedule: Full-time (40 hours)$34k-40k yearly est. Auto-Apply 12d ago
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