Branch office administrator jobs in Menifee, CA - 706 jobs

Pay: $28- $32 per hour LHH is seeking a highly organized and proactive Office Coordinator to oversee daily office operations and ensure a welcoming, efficient environment. This role is ideal for someone who thrives in a fast-paced setting and enjoys managing multiple responsibilities. Key Responsibilities: Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries Manage scheduling for meetings and office activities Coordinate with vendors for services and maintenance Maintain office supplies inventory and place orders as needed Ensure cleanliness and organization of the office space Assist with administrative tasks and support team members as required Qualifications: Previous experience in office management or administrative support Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and scheduling tools Ability to work independently and take initiative Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

About Us We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold. Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish. Why Join Us? Work-life balance: A company culture that prioritizes work-life balance for all employees Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning Growth opportunities: Join us as we expand, with potential to move to a full-time position About the Role We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency. This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays. Key Responsibilities Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone Manage complex scheduling and calendar coordination for meetings, appointments, and team activities Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support Compile and summarize data for internal reports Support the team with additional administrative tasks as needed Required Qualifications 4+ years of experience in an administrative, office coordinator, or similar support role Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization Excellent verbal and written communication skills Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication Customer service mindset with a professional phone presence Experience supporting sales teams or working with quotes/proposals is a plus Preferred Qualifications Familiarity with ConnectWise Experience supporting IT teams or technical staff Prior experience coordinating with vendors or service providers

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a leading architectural design firm in the Irvine, CA area. Our client supplies specialty building components for both the commercial and residential markets and works with brand-name customers, including Fortune 500 companies and internationally recognized sporting venues. Schedule: Monday-Friday, 7:00 a.m. to 4:00 p.m. Employment Type: Permanent, direct hire Compensation: $60,000-$65,000 per year Responsibilities: Handle inbound phone calls Process orders and payments Respond to client inquiries regarding previously placed orders Set up and maintain customer files Prepare and process invoices Provide accounts receivable support Perform data entry Provide general administrative support for the sales department Qualifications: Previous office-based customer service and administrative experience Bilingual in English/Spanish is a plus Proficiency with Microsoft Office Positive, upbeat personality Excellent communication skills At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Newport Bay Conservancy (NBC) has a proud history of environmental advocacy, having been involved in the original efforts to protect Upper Newport Bay from development over 50 years ago. Upper Newport Bay is a 1,000-acre open space containing tidally influenced water and freshwater sources, mudflats, and marsh surrounded by upland coastal sage scrub. Our mission is to protect and preserve the Bay and its watershed through education, restoration, research and advocacy. We are able to do this with a small, dedicated staff and the support of over 200 active volunteers contributing over 11,000 hours of service each year Job Summary The Administrative Assistant will report to the Operations Director and work in collaboration with the Education and Restoration Managers to provide essential clerical and organizational support, ensuring smooth office operations as it pertains to finances, managing schedules, handling communications, organizing files, preparing documentation, managing supplies, and supporting the rest of the NBC team. Duties and Responsibilities Handle general correspondence and act as the first point of contact. Provide clerical support and effectively manage digital files. Perform basic bookkeeping with data entry in QuickBooks to maintain financial records. Support accounts receivable and payable functions, ensuring compliance with GAAP and various funder requirements. Assist in project accounting and reconciliations as needed to ensure accurate reporting. Order supplies and manage inventory with education and restoration teams. Job Requirements Bachelor's degree with a year of paid, professional experience in an administrative or office management role (or at least four years of paid, relatable work experience). Behavioral Skills Strong work ethic, commitment to the organization, and enthusiasm towards supporting our team and community. Dedication to the conservation of wildlife and natural resources. Exhibits confident communication skills, both written and verbal. Organized and exhibits excellent time management. Familiarity in customer service principles with the ability to handle confidential information responsibly. Shows compassion to diversity and sensitivity to all races, ethnicities, class, and sexual orientations. Computer/Technology Ability to effectively manage inboxes and correspond clearly through email. Uses cell phone and communicates efficiently through text messaging. Able to use Microsoft Office, Google platforms (docs, sheets, drive, etc). Previous experience in QuickBooks or other accounting software is strongly desired. Decision-making skills to work autonomously to manage specific tasks and the ability to work collaboratively as part of a team. Other Punctual and reliable self starter. CPR/First Aid Certification (provided if not currently certified). Successfully pass a background check. Requires use of a vehicle to drive safely between the various offices and activity sites around the Bay. May use a personal car for transport of program materials and supplies. Location The position is based at the Back Bay Science Center (600 Shellmaker Road, Newport Beach, CA 92660) with routine work at the Peter and Mary Muth Center (2301 University Drive, Newport Beach, CA 92660). A portion of this job may be performed at a remote location with telework approved by the Operations Director. Salary Detail and Working Hours $22.00-$26.00 per hour, part-time up to 28 hours a week. Ability to work a flexible but regular daytime, weekday and/or weekend schedule with consultation and approval of the Operations Director. This is a one year position with the possibility of extension based on performance and business needs. Application Process We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply online here; application reviews will begin January 30, 2026. Please no phone calls at this stage. More information about NBC can be found at newportbay.org.

We are hiring for a great client in Newport Beach seeking a dependable and detail-oriented Administrative Assistant to support a busy department. This is an on-site, contract position offering hands-on experience with clerical workflows, vendor coordination, and high-volume administrative support. Key Responsibilities Perform daily clerical tasks, including filing, scanning, organizing records, updating logs, and maintaining accurate documentation across multiple operational workflows. Review and process invoices and statements with a high level of accuracy; assist with basic accounting-related tasks such as reconciling information, confirming totals, and routing items for approval. Communicate with vendors regarding invoice status, missing information, corrections needed, and follow-up on outstanding documentation. Assist with Purchase Requisitions by collecting forms from project managers, reviewing for completeness, confirming coding/details, and routing for approvals. Manage Contract Change Order forms: receive and review requests, gather or coordinate required supporting information, obtain signatures/approvals, and forward for system entry. Answer and route incoming phone calls; provide warm, patient, and professional customer service to the public, vendors, and internal staff. Support public inquiries submitted via phone and online requests, ensuring timely responses and excellent service. Track data, update spreadsheets/logs, and maintain consistent accuracy across all assigned tasks. Provide general administrative support to assist the operations team with day-to-day workflow and project needs. Qualifications Prior administrative, clerical, customer service, or accounting support experience preferred. Strong communication skills with a friendly, professional, and helpful demeanor. Highly organized with strong attention to detail and the ability to manage multiple documents and deadlines. Comfortable reviewing invoices, statements, and vendor documentation with provided training. Willingness to learn new processes and systems within a structured operational environment. Bachelor's degree is a plus. Reliable, punctual, and able to work the full on-site schedule (7:30am-4:30pm).

Who We Are Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide. We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you. American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story. Who You Are The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion. Key Responsibilities: Provide administrative support to leadership and HQ team. Serve as a point of contact for internal and external communications, ensuring timely and professional responses. Support internal communications, memos, and presentations as needed. Help track projects, deadlines, and follow-ups to ensure timely completion. Order office supplies and assist with general office management. Support special projects and ad hoc administrative needs across departments. Requirements: 1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred) Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to handle confidential information with discretion and professionalism Self-starter with a positive, solution-oriented mindset Comfortable working in a fast-paced, evolving environment Skills & Competencies: Highly organized and detail-oriented Strong follow-through and accountability Adaptable and able to prioritize competing deadlines Professional, friendly, and team-oriented Clear communicator with strong interpersonal skills Why You'll Love Working at American Threads: Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence. Collaborate with a passionate team in a dynamic, fashion-focused environment. Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand. Note: This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 3129 Tiger Run Ct Ste 112, Carlsbad, CA This job posting is anticipated to remain open for 30 days, from 05-Jan-2026. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $26.10 **Hiring Maximum:** $31.58 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e). A copy of a notice regarding the provisions of the Los Angeles County Fair Chance Ordinance is available at: dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf . Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. Role Summary The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness This is an Onsite role M-F 9am-6pm. Key Responsibilities: Front Desk & Office Operations Provide front desk reception, including greeting visitors and coordinating basic inquiries Support daily office operations to maintain a clean, organized, and functional workplace Distribute incoming and outgoing mail and packages Assist with office seating plans and space coordination Supplies & Facilities Support Monitor and restock office supplies and breakroom inventory Coordinate with internal teams or external service providers for routine office needs Assist with moving office items or equipment as needed, following safety guidelines Employee Support & Coordination Support employee onboarding and offboarding, including asset handling and coordination Assist with basic travel arrangements Respond to employee inquiries and route requests to appropriate teams Administrative Support Maintain basic office records and documentation Provide general administrative support related to office operations Requirements Education Bachelor's degree required in Administrative Management or a related field Relevant experience may be considered where applicable, consistent with company standards Experience Prior experience in office administration, front desk support, or Office Coordinator roles is preferred Experience supporting onsite office operations in a corporate environment is a plus Skills & Competencies Familiarity with daily office operations and administrative support processes Strong communication and coordination skills Proficiency in Microsoft Office and common office management systems Ability to manage multiple tasks with strong attention to detail Physical Requirements Ability to safely lift and move items up to 50 lbs, as needed Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions Personal Attributes Detail-oriented, responsible, and service-minded Strong teamwork and collaboration skills Ability to respond efficiently to employee needs and follow through to resolution Reliable, punctual, and execution-focused Benefits Salary range: $25-33/hr (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Bi-annual reviews, and annual pay increases Health and wellness benefits, including free gym membership Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Synergy Companies is looking for a new Office Administrator to join our team in the Perris Division. Being a part of the Synergy team allows you to help people in need in your community. You'll have the daily opportunity to help change someone's life by making their homes more comfortable, safer, and more energy efficient. What You Should Know About Us Synergy Companies helps to provide no-cost energy-saving programs to applicants of the local public utilities. We are a subcontractor for Southern California's local natural gas, electric, and water utility companies. We have teamed up with these utilities to provide their customers with measures/items that we install to reduce the home's electricity, water, and natural gas usage. Synergy Companies has over 40 years of experience working with these utility companies. If you're looking to join a team that has a great work environment, competitive pay, and health benefits, and is constantly evolving to accommodate new and improved technological advances to residential homes and businesses, Synergy Companies is the future for you. Administrative Duties include: Answer incoming phone calls in a timely manner Outbound calling and lead management Delivering excellent customer service while answering customer questions/concerns Scheduling appointments for outreach specialists and technicians Data entry Excel list generation Working closely with utility customers Invoicing / Inventory Onboarding new hires when needed Pending Who we are looking for: Customer service Ability to work well with people Reliable and punctual Excellent Communication Skills Proficient computer skills (Microsoft Office/Google Docs) Motivated and passionate about helping others Bilingual in Spanish ( Plus ) Compensation and Benefits: Full-time hourly pay Health and Dental Insurance (After 90 days) Holiday Pay (After 90 days) Paid Vacation after 1 year of employment 401K Plan with Matching after 1 year of employment

NOTICE TO JOB APPLICANTS RESIDENT IN CALIFORNIA, PEASE CLICK LINK TO REVIEW: ******************************************************************************** Sprott is a global leader in precious metal and critical materials investments. We are specialists. Our in-depth knowledge, experience and relationships separate us from the generalists. Our investment strategies include Exchange Listed Products, Managed Equities and Private Strategies. Sprott has offices in Toronto, New York, Connecticut and Carlsbad and the company's common shares are listed on the New York Stock Exchange and the Toronto Stock Exchange under the symbol (SII). For more information, please visit *************** Sprott USA Sprott USA, a division of the Sprott Group of Companies, provides US and international investors with a full range of precious metals and critical materials investment options, including separately managed accounts, brokerage services and private placements. Position Description Sprott USA is looking for an energetic, engaging and highly motivated full-time Receptionist & Office Coordinator to join its team in its Carlsbad, California office. This position will report to the Senior Human Resources Generalist and be responsible for welcoming employees and visitors, maintaining office inventory and communal areas, and coordinating office projects and events. The ideal hire is someone that has a “no task is too small or too big” mentality, and will be collaborative, flexible, and extremely organized. Additionally, the candidate will have good energy about them, a service-focus mindset, be detail-oriented, pro-active and have a positive and engaging personality. They must enjoy interacting with people and demonstrate an ability to maintain composure and problem-solve. This position will report to the office 5 days per week. Responsibilities for this role include, but are not limited to: Welcoming employees and guests and providing assistance as needed; Taking voicemail messages and relaying them to the appropriate person; Handling, sorting and distributing all incoming deliveries, couriers and mail services, including internal mail distribution; Handling all outgoing deliveries, couriers and mail services; Sustaining a neat, organized, well-equipped and safe reception, kitchen and overall office space, including unloading the dishwasher and coffee machine maintenance; Reporting of any usual suspicious persons or activities; Organizing office catering when requested including ordering, setting up and cleaning up; Ordering and stocking the office and kitchen supplies (including snacks), tracking inventory and creating supply lists for ease of re-orders; Coordinate with vendors for general office maintenance (cleaners, building management, plant care, etc.); Managing vendors, monitoring and maintaining office equipment; inventory supplies and order replacement supplies as needed and ensuring everything is in good working order; Maintaining a safe and secure working environment by following Company policy and local health and safety requirements; Preparing the boardroom for meetings with audio visual equipment; Coordinating and communicating with the reception, information technology and accounting teams in the other offices; Liaising with building management and IT for security requests, visitor key fobs and facilities management; Helping to support the team with administrative tasks such as entertainment, reservations and managing expenses; Event planning management; and Ad hoc requests and projects as needed. Position Requirements: 2 years of corporate administrative experience; Technology proficient; Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams); Strong organizational skills and attention to detail; Exceptional telephone and written communication skills; Comfortable in a multi-support role; Ability to work independently as well as part of a team; Good energy, detail oriented and a positive and engaging personality; Enjoy interacting with people and service-oriented mindset; Ability to maintain composure and problem-solve while multi-tasking; and Proactive and high emotional intelligence. To apply for this position, please include a resume and cover letter with your submission. We thank all applicants for their interest; however, only qualified candidates as determined by Sprott will be contacted. Sprott does not accept unsolicited agency resumes or phone calls. Sprott welcomes and encourages applications from people with disabilities. Please let us know if we can provide accommodations to support your participation in Sprott's recruitment process. Sprott is an Equal Opportunity Employer.

Description Fluidra is looking for an Office Support Administrator to join our team in Carlsbad, CA. WHAT YOU WILL CONTRIBUTE The Office Support Administrator provides front office, administrative, and operational support for the West Coast North American headquarters. Reporting to the Administrative Services Manager, this role is often the first point of contact for visitors and employees and plays an important role in creating a welcoming, well-organized, and professional office environment while supporting the Administrative team. This position is well suited for a highly organized, service-minded professional who enjoys supporting others, thrives in a fast-paced setting, and works collaboratively with the Global Administrative team and cross-functional partners to keep day-to-day operations running smoothly. Additionally, you will: Front Office & Facility Support Serve as the primary receptionist, creating a welcoming and professional experience for all visitors by greeting guests, managing visitor and security logs, and issuing visitor badges. Create and maintain a warm, polished front-of-house environment by ensuring the lobby, reception area, mailroom, and nearby conference rooms are clean, organized, and thoughtfully prepared throughout the day. Provide reliable reception coverage and front-of-house support for the Administrative team, contributing to a seamless and service-focused office experience. Participate as a member of the Office Safety Committee, contributing to initiatives that promote a safe and compliant workplace. Administrative & Operational Support Provide general administrative support to the North America Administrative team, contributing to the smooth operation of daily office activities. Assist with meeting coordination, departmental support, and special projects as assigned Travel & Expense Coordination Assist the Administrative team with researching and booking domestic travel for executives, directors, and other employees, helping ensure arrangements are thoughtful, efficient, and aligned with company travel policies. Support the preparation and submission of expense reports for executives, helping ensure accuracy and timely processing. Help track exceptions and support reporting needs as requested by the Administrative team Mailroom, Supplies & Office Services Oversee day-to-day mailroom operations, ensuring inbound and outbound mail, deliveries, and courier pickups are handled smoothly and reliably. Proactively order and maintain office supplies on a weekly basis, monitoring inventory to ensure frequently used items are consistently available to support the team. Assist with processing check requests and coordinating approvals for postage and meter replenishment to help keep office operations running seamlessly. Additional Responsibilities: Provide additional administrative support to the North America Administrative team as needed, adapting to changing priorities and working closely with the team to ensure tasks are completed on time, as instructed, and clearly communicated. Support the Administrative team by assisting with meeting setup, catering, and other administrative tasks, helping balance workloads and keep things running smoothly. Ensure accurate, timely submission of expense reports for those supported, ensuring compliance with company policies. WHAT WE SEEK 2-4 years of experience in a front-office, administrative, office support, or hospitality-focused role (reception, office coordinator, administrative assistant, or similar). High school diploma or equivalent required. Demonstrated experience providing high-touch customer service or front-of-house support in a fast-paced professional office environment. Strong interpersonal and communication skills, with the ability to interact confidently and warmly with employees, visitors, and executives. Proven organizational skills with the ability to manage multiple priorities maintaining attention to detail. Ability to work independently while collaborating closely with administrative, executive support, and cross-functional teams. Proficiency with Microsoft Office (Outlook, Word, Excel, Teams); comfortable learning new systems and processes. A proactive, service-minded approach, with a natural inclination to anticipate needs and take initiative. Ability to adapt to changing priorities and business needs. A high level of trustworthiness, reliability, and follow-through, with a strong sense of ownership for responsibilities and outcomes. WHAT WE OFFER An exciting opportunity to dive in and begin your career with a company that offers a competitive total rewards package that includes: 2 weeks of paid vacation 9/80 work week schedule (EVERY OTHER FRIDAY OFF!) 11 paid Holidays Full range of health benefits including medical, dental & vision, short & long-term disability 401(K) matching (100% of first 3% contributed, 50% of the next 2%) Health and wellness programs / gym reimbursement Educational assistance up to $7,000 per year On-site self-service café / free gourmet coffee stations Company sponsored FUN events! Generous product discount WHO WE AREFluidra is a publicly listed company focused on developing innovative products, services and IoT solutions for the residential, commercial and wellness pool markets, globally. The company operates in over 45 countries, has over 7,000 employees and owns a portfolio of some of the industry's most recognized and trusted brands: Polaris , Jandy , CMP , S.R. Smith , and Zodiac . We also sell products under the Cover‐Pools , iAquaLink , Grand Effects , Del and Nature 2 names. With these combined resources we're able accelerate innovation in critical areas like energy-efficiency, robotics and the Internet of Things. Our focus is on creating the perfect pool and wellness experience responsibly. We take our mission to heart, and our employees embody these guiding principles in everything we do: passion for success, honesty & trust, customer collaboration, teamwork and inclusion, learn and adapt, excellence and innovation. Don't meet every single requirement listed? At Fluidra, we thrive on building an inclusive workspace, so if you are excited about this role and your past experience doesn't align perfectly, we encourage you to apply anyways! You may be just the right candidate for this role or another role in the organization. Fluidra is proud to be an equal opportunity employer. Fluidra recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, or any legally protected characteristic. Expected hourly rate is $22.00 - $27.00. Fluidra offers a comprehensive total rewards / benefits program that includes base salary, annual bonus based on performance of individual and company objectives, competitive 401K matching, paid vacation and sick time, full range of health benefits, educational assistance, etc. The actual salary offer will carefully consider a wide range of factors, including skills, qualifications, experience and location. Your recruiter will provide additional details on our compensation and total rewards program.

Job Title: Office Administrator Industry: Commercial Kitchen Equipment Repair & Service The Office Administrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients. Key Responsibilities * Create, process, and manage work orders for service technicians * Monitor and manage service-related email inboxes, responding promptly and professionally * Create and maintain new customer records and databases, ensuring accuracy and completeness * Answer and route incoming phone calls in a professional manner * Update and manage customer, vendor, and service portals as required * Support system integrations between service platforms, customer portals, and internal tools * Coordinate scheduling information between office staff and technicians * Maintain organized digital and physical records * Assist with general office administrative duties as needed to support companies success. Qualifications * Previous experience in an administrative or office support role (service or repair industry preferred) * Strong organizational and time-management skills * Excellent written and verbal communication skills * Proficiency with email systems, databases, and web-based portals * Ability to multitask in a fast-paced service environment * Familiarity with work order or field service management systems is a plus * High school diploma or equivalent required; additional education or certifications a plus

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Zymo Research is looking for a dynamic individual to join our Event Planning Team! The Event & Office Coordinator is responsible for planning, coordinating, and executing trade shows, conferences, corporate events, and internal company functions. This role ensures seamless event operations from start to finish while partnering with internal teams, vendors, and external partners. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced, entrepreneurial environment. In addition to event planning responsibilities, this position supports general office administration to ensure smooth day-to-day operational workflows. Join us in making a meaningful impact! Key Responsibilities: Event Planning & Execution • Plan, organize, and oversee all aspects of trade shows, conferences, and company events from concept through execution. • Develop event timelines, budgets, and project plans; track expenses, manage purchase orders, and reconcile costs. • Secure venues and negotiate contracts with exhibitors, vendors, and service providers. • Coordinate all logistics, including booth design, floor plans, shipping, installation, and dismantling. • Prepare event materials such as signage, badges, exhibitor packets, collateral, and giveaways. • Maintain event documentation, schedules, contracts, contact lists, and vendor databases. • Manage marketing collateral inventory and ensure all branding materials are prepared and available. • Partner with marketing and sales teams to align event goals with brand, customer engagement, and revenue objectives. On-Site & Remote Event Support • Lead on-site event operations, including setup, teardown, staffing coordination, and troubleshooting. • Manage attendee experience, traffic flow, customer interactions, and booth performance. • Oversee audiovisual, catering, décor, and exhibitor requirements as needed. • Provide real-time issue resolution to ensure seamless execution. Vendor, Partner & Internal Coordination • Serve as a primary point of contact for internal teams, vendors, venues, and exhibitors. • Provide clear communication, onboarding, updates, and support leading up to and during events. • Arrange travel, lodging, and transportation for staff and event personnel. • Ensure compliance with all venue, safety, insurance, and regulatory requirements. Reporting & Performance Tracking • Track event metrics including attendance, engagement, leads, and ROI. • Prepare post-event reports summarizing performance, successes, and improvement opportunities. • Facilitate lead capture, post-event surveys, and lead distribution workflows. Training & Enablement • Support or deliver training on event logistics, booth setup, brand and messaging standards, customer engagement, safety protocols, and the use of event tools (e.g., scanners, CRM apps, lead retrieval systems). • Provide guidance on vendor rules, exhibitor expectations, and post-event procedures. Office Administration • Support general office operations to maintain a well-organized, efficient working environment. • Assist with scheduling, administrative coordination, and internal communication. • Manage office supplies, inventory, vendor services, and facility maintenance requests. • Help coordinate internal meetings, onsite visits, and company-wide functions. • Assist with document organization, record-keeping, and routine administrative reporting. Administrative Assistant Supplies & Inventory Order and restock office and kitchen supplies (cups, plates, utensils, coffee, and tea). Monitor kitchen, pantry, and refrigerator stock levels for Tustin buildings. Place weekly orders for fruit, snacks, and beverages for Tustin buildings. Cleanliness & Hygiene Ensure daily tidiness and organization of kitchen and break areas at Tustin buildings. Help enforce cleanliness policies (labeling food, cleaning appliances after use, discarding expired items). Equipment Maintenance Keep kitchen appliances (microwave, coffee machine, refrigerator, etc.) clean and in good working condition. Report or arrange repairs and maintenance as needed. Hospitality & Events Set up catering or refreshments for interviews and corporate meetings. Help organize weekly treats or office lunches. Place monthly orders for birthday cakes and cheesecakes. Place and maintain seasonal and holiday decorations in common areas. Mail & Deliveries Receive and distribute incoming packages and mail to the appropriate recipients or departments. Qualifications: Essential Qualifications • Exceptional organization, prioritization, and time-management skills. • Strong written and verbal communication skills for vendor and team coordination. • Ability to manage multiple projects simultaneously with a high level of accuracy. • Positive, collaborative, and solutions-oriented mindset. • Valid driver's license and ability to travel for events (up to ~5%). • Ability to work onsite and occasionally support early morning, evening, or weekend event schedules. • Ability to lift up to 50 lbs for event setup. Preferred Qualifications: • 1+ year experience in event planning, trade shows, conferences, or related roles. • Experience with Microsoft Office (Excel, Word, PowerPoint, SharePoint). • Familiarity with CRM systems, project management tools, Adobe Illustrator/Photoshop, or marketing workflows. • Experience in fast-paced, deadline-driven environments. About Us: Since its inception in 1994, Zymo Research has been proudly serving the scientific community by providing innovative, reliable, and high-quality research tools and products. Whether it's DNA, RNA, epigenetics, microbiomics, protein, or yeast-based research, our philosophy remains the same: To provide the highest quality products in the industry while ensuring they are both simple to use and reliable in their performance. Recognized as a Top Workplace by the Orange County Register in 2021, 2022, and named a Top Workplace USA in 2023, Zymo Research continues to be a vibrant community where employees thrive, feel connected, and are inspired by their work. If you are passionate about contributing to scientific advancement and want to be part of an exceptional team in a dynamic, growing company, we'd love to hear from you! Compensation, Benefits, and Perks: The estimated base compensation range for this position is $25-$30 per hour at the time of posting. Actual compensation details will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. Zymo Research also offers competitive benefits and perks including: Medical, Dental, Vision, and Life Insurance Coverages EAP Sessions Vacation Time plus Company Holidays Paid Sick Leave Generous 401(K) with matching Employee Referral Bonus Complimentary fruit, snacks, and beverages Complimentary catered lunches on Thursdays Complimentary EV Charging Equal Employment Opportunity Employer: Zymo Research welcomes candidates of all backgrounds. These include sex, age, color, race, religion, marital status, national origin, ancestry, sexual orientation, gender, gender identity, gender expression, physical & mental disability, medical condition, genetic information, military and veteran status, or any other protected status as defined by federal, state, or local law. Location: Onsite - Zymo Research Operations- 2911 Dow Ave., Tustin, CA 92780 Disclaimer: At Zymo, we take the integrity of our hiring process seriously. Please be aware of fraudulent recruitment activities that may use our name to deceive job seekers. We will never ask for payment, sensitive personal information, or financial details during the recruitment process. All legitimate communications will come from an official Zymo or TriNet Hiring email address. If you are contacted by anyone claiming to represent us using a free email service (e.g., Gmail, Yahoo, Hotmail) or asking for payment, please treat this as fraudulent and report it immediately to *******************

The Office Administrator with Sales Operations is responsible for assisting with the day-to-day management of the tasks and functions required to drive revenue growth, by identifying problems in the market place, developing hypotheses, and launching products. Day to day activities involve 1) communicating with customers and vendors 2) assisting with new and existing 180Snacks branded and private label products. This position has responsibility for leading project teams, assigning individual responsibilities, enforcing accountability and developing/maintaining timelines to ensure timely completion of projects/tasks. This Position will work collaboratively with cross-functional teams and contractors to deliver safe and consistent products to our customers in the timeframe required. Essential Job Functions Summary · Communicate with customers through marketing tools and email in order to open up conversations with key people and accounts · Create and generate financial analysis of deals to ensure profitability and find a solution for the customer · Monitor and control project work identifying and quantifying variances to timelines and budgets and communicating regularly with all stakeholders · Run and/or participate in commercialization meetings, ensuring project decisions are made efficiently and documented · Communicate the project plan and scope. Utilize CODA to develop and share timelines for applicable projects · Work collaboratively with R&D for the development of prototypes and scheduling of plant trials as needed for projects · Work collaboratively with Design for the development of prototypes and scheduling of plant trials as needed for projects · Work collaboratively with Printers for the development of prototypes and initial purchase orders · Employ effective interpersonal time and resource management skills to complete projects · Provide subject matter expertise for the projects managed · Initiate new item setups in Deacom ERP, including BOM setup/maintenance · Assist in SKU maintenance (discontinued items, Deacom clean up, Organic, Non-GMO, Kosher, etc.) · Review/approve internal product specifications · Complete customer forms as required for project initiation/completion · Initiate and complete packaging/graphics projects Qualifications/Experience · Strong time management, planning and prioritization skills · Competent Microsoft skills (Word, Excel, PowerPoint, Outlook, Teams) · Professional written and verbal communication skills, with excellent client facing skills (external) and the ability to communicate at all levels within the organization (internal) · Ability to work with and build effective relationships with sales, plants, suppliers and customers · Ability to learn our business, be a team player and enjoy working in a team-oriented environment · Strong problem solving/decision-making skills, interpersonal skills, and analytical capabilities · Good general understanding of business and financial principles. · Demonstrated work ethic, integrity, and professional conduct · Ability to lead a team and enjoy working in a fast-paced environment · Organized and detail-oriented COMPANY VALUES: 1. Question the Status Quo We thrive at the epicenter of innovation. We make progress by speaking our minds even when it challenges convention. We lead by championing bold ideas and taking intelligent risks. 2. Confidence Without Attitude We make decisions based on evidence and analysis, giving us the confidence to act with humility. We foster collaboration by building a foundation of empathy, inclusion, and trust. 3. Student Always We area community designed to support curiosity. We actively seek out diverse perspectives as part of our lifelong pursuit of personal an intellectual growth, There is always more to learn. 4. Beyond Yourself We shape our world by leading ethically and responsibly. As stewards of our enterprises, we take the longer view in our decisions and actions. This often means putting the collective good above our own interests. 5. Our top players don't have formal certifications or PHDs. Instead, the secret is that they think in first-principles. 6. Cognizant of competence-based hierarchy Everyone is treated with respect, but not everyone is equal. We have a competence-based hierarchy, with more rewards awarded to those who take on heavier responsibilities. 7. Our top players are aware of their own unique strengths and weaknesses. When they are outclassed, they listen (they are not resentful). When they are the strongest, they take charge confidently but not arrogantly. 8. As a result, our top players are able to work together during crucial moments. And they give a helping hand when they can. 9. Our top players are learning inside and outside the job, so they can double-down on their strengths, while mitigating their weaknesses. 10. Enjoy the process . They understand that huge results mean huge rewards, but also huge costs and huge patience. Therefore, Top Players push multiple initiatives at once, so they are encouraged by seeing smaller wins regularly. Top Players understand it's a choice to make it as fun as possible. Ultimate Company Philosophy: - We believe that an alignment of the company's vision [to shareholders, to customers, to employees] with personal dreams can result in extraordinary meaning and wealth. - We believe in the motto “you get what you give.” - As an employer, 180 Snacks strives to be competitive financially and culturally. Benefits Summary: - Accrued Vacation PTO (12.4 days year 1 for Salary, 5 days year 1 for Hourly) - Sick PTO - Monthly Health Insurance Stipend ($220 Gross) - Performance bonuses - Biannual performance reviews - Flex-schedule options (salary-exempt only) - Monthly luncheons, unlimited coffee/tea, social events Growth Opportunities: - Supply Chain rotation, Lead Associate/Analyst, Manager, Department Head, COO Compensation: $22.00 - $24.00 per hour At 180Snacks, our mission is to be the number one healthy snacking company in the world. We exist to deliver exceptional snacking experiences that help fuel all the everyday heroes fighting for happily ever after.

Job Summary: The Office Coordinator works under the supervision of the Director of International Student for matters relating to the pre-I-20 and I-20 processing, reporting, and compliance. Duties and Responsibilities International Office Coordinator will oversee the daily operations of the International Office. International Office Coordinator will have an official signatory role as a Designated School Official (DSO). A DSO is responsible for overseeing student compliance with the Student and Exchange Visitor Information System (SEVIS) and USCIS regulations, ensuring that international students are able to maintain their legal immigration status while enrolled. The role includes providing guidance, support, and regulatory assistance. Maintain and update student records in SEVIS database. Issue forms I-20 (Certificate of Eligibility) for F-1 visa students. Accurate and timely report on international students' status, including enrollment, address changes, academic progress, program, completions, and changes in student status. International Office Coordinator will be a member of NAFSA (Association of International Educators), belong to a minimum of two NAFSA Networks, and attend the regional NAFSA Conference. To ensure La Sierra University's compliance with USCIS regulations and SEVP (Student and Exchange Vistor Program) policies. Importance of staying updated on changes in immigration policies and ensure that La Sierra and its students remain compliant with these changes. Monitor students' immigration status and assist them in maintaining F-1 status. Develop and coordinate processes for responding to questions and concerns from international students related to immigration issues, application, and registration. Advise and assist international students on immigration regulations, including visa processes, work authorization, travel, and maintaining status. Prepare and submit timely and accurate immigration paperwork, filing, and database support in our TerraDotta software system. International Office Coordinator will assist in coordinating orientation typically 3-5 days prior to start of Fall, Winter, and Spring Quarters, as well as, assist in immigration, tax, and employment workshops. Provide excellent service to customers (students, faculty, staff, and community members) who visit the Office of International Student Services. Survey students during the year to monitor their campus experiences, cultural events, and office efficiency. Assist with coordination of special events (International Education Week, Off-campus cultural experiences, etc.) Supervise one student employee. Assist International Student Association with planning extracurricular social activities and driving to different cultural venues. Complete miscellaneous duties as assigned by supervisor. Knowledge, Skills, and Competencies Knowledge of office procedures and computer software systems (Excel, Microsoft Office Suite). Strong typing skills a must. Strong organizational, communication, and counseling skills. Attention to detail and accuracy in reporting. Problem-solving attitude to approaching issues, while exercising independent judgment and ethical decision-making. Help maintain the International Student Services web page, Instagram, and Facebook pages. Ability to work with diverse student populations and handle sensitive information with confidentiality. Bilingual skills are preferred. Credentials and Experience Bachelor degree preferred. Experience in international educational with knowledge of USCIS, SEVP, and SEVIS regulations preferred. Minimum two years of office experience. Must be a US citizen or LPR. Must be reliable, accurate, flexible and work well both independently and as a team player. Banner experience preferred. Possess a Driver's License Physical/Mental Demands Challenging, dynamic, and fast paced office environment that can be stressful due to the number and diversity of students requesting assistance and requiring quick updates to I-20s. Physical labor is minimal. Some weekend and after hour work may be required Wage Range: $20.81 to $24.50 per hour, plus generous benefits Comprehensive health coverage available Tuition Assistance 10 Paid Holidays FSA, Pet Insurance, Legal Services, Identity Protection Services, and more!

Purpose: This role involves assisting with administrative tasks such as email management, scheduling, and inventory updates. Responsibilities include coordinating with suppliers, processing orders and invoices, and supporting production planning. Additional duties include handling customer calls and performing basic office tasks as assigned by management Duties & Responsibilities: Assist with day-to-day administrative tasks, such as email management and scheduling. Communicate with suppliers to request and track product samples. Place purchase orders with suppliers and follow up to ensure deadlines are met. Update and maintain inventory records in the company's system. Monitor orders and help coordinate shipments to ensure timely delivery. Collaborate with internal teams to provide updates on inventory and supplier progress. Prepare simple reports and summaries for management. Assist VP in planning and executing production Answering customer calls and directing them to the appropriate recipient Performing basic office tasks, such as filing, data entry, answering phones, transferring phone calls to employees, processing the mail (Sorting and delivering mail to employees), Process invoices for Customers Handle other administrative duties as assigned Perform any other assignments given by VP Operation/ CEO/Manager HR Required Knowledge, Skills, & Abilities: High School Diploma. Strong organizational skills Good written and verbal communication skills, including the ability to compose emails with good grammar Exceptional attention to detail Strong mathematical skills Exceptional data entry skills (fast and accurate) Proficient with Excel Self-starter with strong self-initiative Ability to work effectively in a fast-paced environment

DoD SkillBridge Internship Title: Office Administrator Vista, California Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century\-old success. We're building more than infrastructure; we are building your future Requirement : Must be active duty U.S. Military Service Member who qualifies for participation in the DoD SkillBridge program \- and has 4+ months to devote to an Internship (Residency). To Apply : Go to http:\/\/vets2pm.com\/skillbridge\/ and complete the SkillBridge Interest form. Job Description General Summary This position is responsible for assisting and supporting the Business Manager and\/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations. Essential Job Accountabilities Responsible for assisting and performing day\-to\-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes. Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes\-Oxley requirements. Provide accurate and timely communication to the Business Manager and\/or Office Manager on relevant issues to ensure key information is disseminated. Assist field operations with informational inquiries to ensure productive work environment. Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance. Perform large job set ups, contract billings and A\/R collections to ensure accuracy, timeliness and cost effectiveness. Assist with internal audits and self\-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes\-Oxley requirements. Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy. Provide purchasing\/ shipping\/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location. Provide business development support, as needed, for communicating with customers (mailings\/ faxes\/ invitations, etc.). Depending on work location Education High School diploma or equivalent required Work Experience 1\-3 years administrative\/office experience 1 year accounting experience preferred Knowledge, skills, and abilities Ability to understand company operations, organizational procedures, and personnel. Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel. Must demonstrate ethical and professional business practices. Must have effective verbal and written communications skills. Ability to work independently. Ability to work well under pressure. Ability to problem\-solve. Ability to handle multiple tasks and respond with a sense of urgency as required. Detail\-oriented and excellent organizational skills. JD Edwards World\/One World. 10 key by touch. JWS Material Billings System (preferred). Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and\/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vets2PM Provides: Mentorship and guidance via weekly SkillBridge Intern Zoom Meetings. PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course. Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'. Other: Not all internships include certification training by Vets2PM, as many host companies include their own internship\-focused training instead. If selected for an internship with Vets2PM please read your approval email, letter, and training plan to be sure you understand what is included in your internship. 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Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. Role Summary The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness This is an Onsite role M-F 9am-6pm. Key Responsibilities: Front Desk & Office Operations * Provide front desk reception, including greeting visitors and coordinating basic inquiries * Support daily office operations to maintain a clean, organized, and functional workplace * Distribute incoming and outgoing mail and packages * Assist with office seating plans and space coordination Supplies & Facilities Support * Monitor and restock office supplies and breakroom inventory * Coordinate with internal teams or external service providers for routine office needs * Assist with moving office items or equipment as needed, following safety guidelines Employee Support & Coordination * Support employee onboarding and offboarding, including asset handling and coordination * Assist with basic travel arrangements * Respond to employee inquiries and route requests to appropriate teams Administrative Support * Maintain basic office records and documentation * Provide general administrative support related to office operations