Branch office administrator jobs in Michigan

Gulla CPA is a rapidly growing CPA and advisory firm seeking a dedicated Super Admin to support firm operations, tax workflows, and client coordination. This role is essential in ensuring smooth communication, accurate information flow, and efficient tax processing so our CPAs and specialists can stay focused on high-level client work. The Super Admin plays a key role in maintaining workflow quality and keeping engagements on track from the moment a client submits documents to the final e-filing of tax returns. Role Summary The Super Admin manages tax processes, client communication, and firm technology to ensure that every engagement moves smoothly from start to finish. This role requires attention to detail, strong communication, and the ability to coordinate across multiple teams while maintaining compliance and accuracy. Key Responsibilities 1. Client Coordination and Information Gathering Communicate with clients to collect required tax and accounting documents Review submissions for completeness and accuracy before sending to the professional team Guide clients through secure document upload and electronic signature steps Track client responses and follow up to prevent bottlenecks or workflow delays 2. Tax Process and Workflow Support Stay fully knowledgeable about the firm's tax process, deadlines, and compliance requirements Work closely with tax preparers, reviewers, and partners to keep engagements on schedule Monitor workflow systems to ensure tasks progress from preparation → review → delivery Organize and maintain engagement files for audit readiness and team reference 3. Technology and Systems Management Maintain strong working knowledge of firm tools including: CCH Axcess AssureSign QuickBooks Online Other systems used for tax and accounting processes Ensure proper data entry and accurate digital records Support team members with basic system or client delivery issues Maintain updated templates, checklists, and digital filing structures 4. Finalization and E-Filing Confirm receipt of all required signatures and payments before finalizing returns E-file federal and state tax returns accurately and track acknowledgment receipts Save final signed copies, payment records, and e-file acknowledgments in secure storage Verify all deliverables are complete and filed according to firm policy Qualifications Experience in a tax, accounting, admin, or operations environment Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage multiple deadlines and follow structured processes Comfortable working with technology, digital workflows, and client portals Familiarity with CCH Axcess, AssureSign, QuickBooks Online, or similar systems (preferred) Ability to work independently while supporting a fast-growing team What We're Looking For A proactive problem-solver who keeps work moving Someone who values accuracy and organization A strong communicator who can coordinate between clients and internal teams A reliable team member who thrives in a growing, systems-driven firm What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

An Administrative Specialist/Safety Affair Specialist performs assist-level office support duties and provides specialized program support for an administrative department, or program. Administrative Specialist/Safety Affair Specialist performs a wide range of administrative and personal assistant duties, including conducting research, data analysis, preparing statistical reports, spreadsheets, and preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules. Working schedule can be changed - Daytime or Nighttime Job Responsibilities Provide general administrative support including scheduling, correspondence, document preparation, and office supply management. Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administrative policies; independently resolve routine problems and provide policy guidance when appropriate. Compose and prepare professional communications such as memoranda, forms, reports, newsletters, and promotional materials using word processing and spreadsheet tools . Support human resource and payroll functions, including leave tracking, appointment paperwork, and acting as a backup for payroll preparation or certification. Arrange and coordinate staff travel and handle travel reimbursement processes. Collect, compile, and maintain administrative records and documentation; perform basic web or library research as needed to support office operations. Gather and analyze safety-related data, including incident reports and daily checklists; create periodic safety reports and perform basic statistical analysis to identify trends. Maintain maintenance-related documents such as daily reports and equipment check sheets. Assist in coordinating meetings, training sessions, or internal events, ensuring logistics are in place and materials are prepared. Perform other administrative duties as needed to support the unit's operational goals. Employees may be required to work beyond standard hours. Qualifications An Associate's degree in office administration or a related field may be preferred. 1-3 years of experience for entry-level positions. Must have strong working knowledge and hands on experience with Microsoft Office Suite, including Word, PowerPoint, and Excel. Experience using business email services, such as Microsoft Outlook. Previous experience with, or an ability to learn to use standard office equipment, such as modern phone systems, fax machines, and copy machines. Comfort multitasking and handling multiple requests from different individuals and departments. Ability to work quickly and in a potentially high-stress environment. Strong communication skills and extremely self-motivated when managing communication channels. Highly organized and capable of creating organizational systems that others easily utilize. =========== Must have the following competencies=========== Be an analytical thinker/Problem Solver/Decision Maker. Have excellent time management/Resource management. Organized planner/Attention to detail. Results-oriented/Takes initiative. Development of others/Teamwork. Innovative/Creative. Build Relationships/Client Focused/Service Minded. Self-motivated, responsible in work. Positive mindset and active personality. Great interpersonal skills/Communicator. Must speak and communicate effectively in both Korean and English

Department Administrator Assistant-Japanese language skills required. Our client in Saline, MI is looking for a Department Administrator Assistant. This is a contract position. What You Will Do: Our Client is looking for a highly motivated and customer service focused Departmental Administrative Assistant for our Systems & Electronics Planning Division. The primary responsibility of this role is to provide administrative support to the Division Vice President, Executive Team, and Departments. Your contributions will support our mission to deliver world-class electronics systems to our customers. Responsibilities: Provide comprehensive administrative support to the Division Vice President including schedule management, travel arrangements, support of visitors, preparation of documents/materials/correspondence, coordination of division level meetings/events, tracking and reporting status of projects/activities, etc. Provide administrative support to the Division's Executive Team and Departments including travel arrangements, coordination of department level meetings/events, leading safety & 4S activities, onboarding/offboarding, etc. Manage multiple activities/requests simultaneously with self-motivation, resourcefulness, and prioritization to achieve deadlines and output expectations. Organize, maintain, and create electronic and physical files/documents ensuring confidentiality and compliance. Utilize Microsoft 365 tools to manage storage, sharing of information, and document creation. Assist with budget planning, tracking, accruals, and processing of invoices/expenses. Timely and accurate submission of expense reports and invoices with strong knowledge of policies, processes, and necessary systems to ensure compliance. Create and update reports and visualization tools to simplify complex data for easy understanding. Conduct independent research and obtain information for complex reports and special assignments. Develop, standardize, and continuously improve the processes necessary for your work and function of the Division. Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division. Contact company personnel at all organizational levels to gather information in support of department & division operations. Manage ordering and organization of office supplies and equipment. Manage or coordinate small projects providing cost-effective solutions. Maintain division & department seating and organizational charts. Maintain division and department SharePoint sites and access. Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions. Provide language support and translation of meetings and documents between Japanese and English. Including coordination of travel and events within Japan. Handle special projects, and perform other duties as assigned. Basics: Must have Japanese language proficiency, Ariba Purchase Order systems experience, and strong MS EXCEL. 5+ years of experience providing administrative support to Department (GM level) or above. High school diploma or GED. Excellent communication and interpersonal skills, including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization. Strong focus on customer service and demonstrated success working in teams. Ability to present concepts visually in graphs, tables, charts, and other methods. Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote, etc.). Candidates must successfully pass an Excel Test prior being submitted. Experience managing expenses and invoices including working knowledge of Ariba/SAP, Chrome River, and Time & Projects systems. Experience managing significant volume of design-in invoicing. Ability to maintain confidentiality of sensitive or proprietary information. Ability to be independent and a self-starter, managing time effectively. Proficient at managing multiple requests, prioritizing, and communicating status of progress. Must be able to accurately assess resources needed to complete tasks and escalate when priorities conflict. Able to remain composed during times of stress and demonstrate flexibility. Attention to detail and strong organizational skills in a dynamic environment. Proven success identifying and implementing changes to projects and processes to ensure continuous improvement. Ability to work on-site on a regular basis including overtime (up to ~10%) and limited travel as necessary How You Will Be Successful: Envision the Future Communicate Honestly and Broadly Seek Technology and Business “First” Embrace Diversity and Take Risks What We Offer: Competitive Salary Comprehensive Benefit Package 401(k) with matching contributions Paid Time Off Employee Discounts Free training on all Altair products Why Work with Us: Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer's toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities. Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing. For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com Ready to go? #ONLYFORWARD At our core we are explorers; adventures; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer's toughest challenges. Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.

Michigan Orthopedic Center (MOC) is seeking a full-time Clinical Guest Coordinator / Office Assistant to support our Outpatient Rehab clinic in Lansing, MI. This role plays a vital part in creating a welcoming, efficient, and patient-centered experience. Key Responsibilities Welcome patients and visitors in person and by phone; answer questions, direct inquiries, and provide an excellent first impression. Schedule patient appointments efficiently-both in person and over the phone-to optimize provider time and treatment room utilization. Support a positive patient experience by recognizing and easing patient concerns; maintain a clean and inviting reception area. Ensure accurate patient records by filing, retrieving, and updating medical information in the EMR system. Maintain patient accounts by obtaining and documenting personal, financial, and insurance information. Assist with revenue collection by recording charges, updating financial data, and collecting patient payments. Safeguard patient privacy by adhering to confidentiality and HIPAA standards. Follow established clinic policies and procedures and proactively communicate needed updates. Collaborate with the rehab team and contribute to daily clinic operations as needed. Perform additional duties as assigned. Minimum Qualifications 1-2 years of medical office or healthcare administrative experience preferred Experience with patient scheduling and EMR systems preferred Proficiency with Microsoft Office Suite Strong customer service and professional telephone communication skills Desired Skills & Attributes Ability to manage multiple tasks in a fast-paced environment Highly organized with strong attention to detail Self-motivated and able to work independently Positive, team-focused attitude Michigan Orthopedic Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. This position requires a background check upon acceptance. Req #3421

Blue Chip Talent , in partnership with a commercial real estate investment organization, is seeking a skilled Administrative Assistant. This role is responsible for supporting ownership and internal teams, managing office tasks, and assisting with document preparation and tenant paperwork. Job Duties Provide general administrative support, including heavy typing and document formatting Manage calendars and appointments for ownership using Outlook Collaborate with accounting and finance teams on internal processes Assist with tenant contract preparation and property documentation Transcribe documents from dictation with high accuracy Answer and direct multi-line phone calls professionally Support light collections efforts as needed Maintain organized digital and physical filing systems Skills & Experience Required: Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Teams Strong written and verbal communication skills Excellent organizational and task management abilities Ability to work independently and handle multiple responsibilities Desired: Familiarity with lease agreements, contracts, or legal documentation Experience supporting real estate or property management operations *"Blue Chip Talent is an award-winning and woman-owned talent solutions provider based out of Bloomfield Hills, Michigan. For over 30 years, we've specialized in IT, Engineering, and Professional Services staffing-now serving clients in 37 states and counting. We connect the market's elite talent with top employers, pairing exceptional white-glove service with proven hiring results to drive innovation and fuel growth. We offer industry-leading benefits options and are proud to be an Equal Opportunity Employer (EOE) that values merit-based recruitment centered around technical ability, skillset, and alignment with our employing partners."*

We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County. Title: Office Administrator Working Arrangement: In office Hours: 8:00am - 5:00pm or 7:00am - 4:00pm Salary Range: 50K- 60K ( Salary depending upon experience and education) Responsibilities for the Office Administrator • Key Responsibilities Track and maintain subcontractor insurance certificates, ensuring compliance before payment release. Manage the circulation, filing, and organization of documents across internal departments. Oversee office filing systems and handle incoming/outgoing mail. Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings. Reconcile company credit card statements and match receipts. Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies. Answer phones, schedule weekly meetings, and provide general administrative support. Prepare subcontractor waivers for construction draws and distribute documents for bidding. Conduct research using city assessor and building department resources. Draft letters, memos, and other correspondence as needed. Qualifications Construction industry experience strongly preferred. Ability to read and interpret documents with intermediate proficiency. Strong basic math, critical thinking skills. Proficiency in MS Office, PDF Education: High school diploma + 5+ years construction experience.

We are hiring a Scheduling Coordinator Assistant to support daily scheduling activities for the operations team. This role helps keep employee schedules organized, updated, and accurate. Key Responsibilities Enter schedule changes and time-off requests Maintain records of hours, absences, and shift updates Post and track overtime opportunities Help prepare and distribute weekly schedules Update scheduling boards and digital tools Assist with reports and resolving scheduling conflicts Qualifications High school diploma or GED Strong Excel skills (data entry, formatting, basic functions) Highly organized, detail-oriented, and dependable Good communication skills Able to work the 2-3-2 rotating schedule (alternating weekends)

This job posting is anticipated to remain open for 30 days, from 03-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

JOB SUMMARYAs a Conflict Checks Senior, you will play a key role in supporting the firm's commitment to independence and ethical compliance. You will assist in the day-to-day management of the firm's conflict checking and entity independence processes, helping engagement teams identify, evaluate, and address potential conflicts. This includes reviewing flagged conflicts, conducting preliminary research, providing guidance, and escalating issues as appropriate to ensure compliance with regulatory and firm standards. This role reports to the Independence and Ethics Compliance Leader of the UHY LLP National Office and works closely with the Conflict Checks Manager to maintain alignment with the firm's ethical and regulatory obligations. Conflicts & Independence Responsibilities Coordinate and execute the day-to-day conflict check process by reviewing potential conflicts identified through the firm's conflict checking system, researching client and engagement relationships, and advising engagement teams on independence considerations prior to client acceptance Evaluate conflict check submissions and prepare recommendations for escalation to the Manager, Independence and Ethics Compliance Leader, or Independence Committee when higher-level review is required Support the investment audit process by tracking auditee selections, reviewing initial findings, and preparing summaries for Manager review Monitor independence-related updates issued by regulatory bodies (e.g., AICPA, PCAOB, SEC, DOL, GAO) and assist in assessing impacts on firm processes and tools Maintain and update conflict monitoring systems and tools (e.g., Intapp, Entity-tree management), ensuring accuracy and completeness of data and identifying opportunities for process improvements Respond to inquiries from UHY engagement teams and UHY international network firms by performing initial research and providing preliminary guidance or escalation recommendations Contribute to training and awareness efforts by providing real-case insights and feedback to help refine the firm's training related to conflict checks and independence. Collaboration and Quality Management Support the Manager in contributing to UHY LLP Management Committee discussions by preparing updates, summaries, and documentation related to conflicts and independence procedures Apply knowledge of quality management standards to help maintain processes and monitoring activities that support independence and ethics compliance Collaborate with National Office team members to help document and evaluate controls related to conflict checking and independence, including gathering process information and coordinating testing activities Assist in maintaining standardized conflict check procedures and identifying opportunities to improve consistency and efficiency across engagement teams Coordinate communication with independence personnel across UHY international network firms to support consistency and responsiveness on shared engagement matters Supervisory responsibilities N/A Work environment Work can be conducted remotely or in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 15 pounds at a time Travel required Travel of 5% to 10% is required for attendance at conferences, attendance, and/or facilitation of in-person training and National Office Team Meetings Required education and experience Bachelor's degree in accounting, business, or related field Paralegal certificate or related experience performing conflict checks in a professional services firm 3+ of experience in public accounting, at a law or professional services firm, including time spent supporting independence, compliance, or conflicts Preferred education and experience Experience with Intapp, Deltek Maconomy, and Salesforce Familiarity with the implementation and ongoing maintenance of quality such as SQMS No. 1, ISQM1 and QC 1000 Familiarity with the Independence rules and Standards for the AICPA, PCAOB, SEC, DOL, and GAO. Familiarity with GASB standards Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

ViaPath is currently seeking a Site Administrator 3 to join our team. The Site Administrator is responsible for managing key functions of client process administration and operational support. They are also responsible for inputting all information required for inmate accounts, telephone call records and recording. This position will be based at the client site in Detroit, MI. Responsibilities Serve as a positive Ambassador representative for ViaPath when meeting with customers and clients - clearly demonstrating “Service Excellence” Responsible for overall service of ViaPath products at assigned customer sites and willing to assist the customer at all times Manage the PIN / PAN access lists to include enrollments, changes, deletions, etc. Responsible for resolving any problems that may arise with an inmate call access list or the inmate PIN numbers Manage portions of the inmate enrollment process to include voiceprint and voice file management Assist the facility staff with any investigations and or queries and questions pertaining to the inmate telephone system Point of contact for FACILITY staff for any issues regarding customer account Compile reports as needed During any emergency situations at facility, the Site Administrator may be required for on-call duty during evening hours and/or weekends Create problem tickets and monitor for resolution Interact in a professional manner with customers to foster positive relationships Additional tasks as assigned by supervisor Energize and foster an effective and impactful team environment During any emergency situations at facility, the Site Administrator may be required for on-call duty during evening hours and/or weekends. Qualifications A minimum of 2-3 years of Office Administrative or Clerical work experience High School Diploma or equivalent is required; post graduate training and/or education is preferred Basic knowledge of Microsoft Office products to include (Word, Excel, and Outlook) Strong verbal and written communication skills Strong customer focus driven skillset; ability to develop strong partnership Must be pro-active, self-sufficient and highly productive with minimal guidance/supervision Ability to multi-task and meet deadlines Must be able to work the assigned hours and any on-call requirements Candidates must pass a pre- employment background investigation and drug testing screen for ViaPath as well as for the corrections facility (for initial employment, in addition every 3 months thereafter throughout employment) ViaPath, an innovation leader in correctional technology, education solutions that assist in rehabilitating inmates, and payment services solutions for government. ViaPath leads the fields of correctional technology, education, and government payment services with visionary solutions and customized products that integrate seamlessly to deliver security, financial value, and operational efficiencies while aiding inmate rehabilitation and reducing recidivism rates. ViaPath is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, pregnancy or pregnancy-related condition, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

ViaPath is currently seeking a Site Administrator 3 to join our team. The Site Administrator is responsible for managing key functions of client process administration and operational support. They are also responsible for inputting all information required for inmate accounts, telephone call records and recording. This position will be based at the client site in Detroit, MI. Responsibilities Serve as a positive Ambassador representative for ViaPath when meeting with customers and clients - clearly demonstrating “Service Excellence” Responsible for overall service of ViaPath products at assigned customer sites and willing to assist the customer at all times Manage the PIN / PAN access lists to include enrollments, changes, deletions, etc. Responsible for resolving any problems that may arise with an inmate call access list or the inmate PIN numbers Manage portions of the inmate enrollment process to include voiceprint and voice file management Assist the facility staff with any investigations and or queries and questions pertaining to the inmate telephone system Point of contact for FACILITY staff for any issues regarding customer account Compile reports as needed During any emergency situations at facility, the Site Administrator may be required for on-call duty during evening hours and/or weekends Create problem tickets and monitor for resolution Interact in a professional manner with customers to foster positive relationships Additional tasks as assigned by supervisor Energize and foster an effective and impactful team environment During any emergency situations at facility, the Site Administrator may be required for on-call duty during evening hours and/or weekends. Qualifications A minimum of 2-3 years of Office Administrative or Clerical work experience High School Diploma or equivalent is required; post graduate training and/or education is preferred Basic knowledge of Microsoft Office products to include (Word, Excel, and Outlook) Strong verbal and written communication skills Strong customer focus driven skillset; ability to develop strong partnership Must be pro-active, self-sufficient and highly productive with minimal guidance/supervision Ability to multi-task and meet deadlines Must be able to work the assigned hours and any on-call requirements Candidates must pass a pre- employment background investigation and drug testing screen for ViaPath as well as for the corrections facility (for initial employment, in addition every 3 months thereafter throughout employment) ViaPath, an innovation leader in correctional technology, education solutions that assist in rehabilitating inmates, and payment services solutions for government. ViaPath leads the fields of correctional technology, education, and government payment services with visionary solutions and customized products that integrate seamlessly to deliver security, financial value, and operational efficiencies while aiding inmate rehabilitation and reducing recidivism rates. ViaPath is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, pregnancy or pregnancy-related condition, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Details This role is a key member of the team supporting the Allegan Office. The position provides excellent customer service to ensure a positive, efficient experience for individuals accessing Mental Health and Substance Use services, as well as for the staff delivering those services. The role also offers high-level administrative support and coordination to help clinical staff effectively complete essential tasks and meet organizational strategic goals. Primary responsibilities include responding to phone calls, welcoming and directing clients, data entry, assisting with projects, coordinating workflows across programs, and supporting overall office operations. Success in this position is built on strong communication, organization, and the ability to form purposeful, respectful working relationships. We support our employees with a robust benefits package, high-quality supervision, flexible scheduling, a vibrant work culture, ongoing training opportunities, and pathways for career growth. Ideal candidates bring a willingness to reflect on bias, equity, successes, and challenges with empathy and curiosity-qualities that help individuals thrive and grow within our organization. Position Requirements Provide high-quality customer service and utilize creative problem-solving skills to address and resolve issues Prior experience in a Behavioral Health and/or Medical office setting High-level technical skills and proficiency in Microsoft Office Experience with data analysis Ability to provide technical support to staff Strong project management skills to support planning, coordination, and goal completion Working knowledge of electronic health record (EHR) systems Ability to work effectively and efficiently across multiple programs Demonstrated experience working with culturally diverse populations Bilingual ability (Spanish/English) preferred Minimum of 1 year of administrative experience in a professional office setting We recognize that candidates may have unique skills and experiences that are not always reflected in a job description. If you believe you can contribute to our team, we encourage you to apply. Learn More About Arbor Circle At Arbor Circle, we support our employees with: Market-driven and equitable salary practices Robust health insurance options 401k match 11 paid holidays (including floating holidays meaningful to you) 3 weeks' vacation upon hire, plus separate paid sick time A supportive, fulfilling, and inclusive workplace culture Equity and inclusion-focused affinity and work groups Ongoing professional development and meaningful career growth opportunities Quality supervision and flexible scheduling If you require alternative methods of application or screening, please contact the employer directly, as external platforms are not responsible for the application process. Learn more at arborcircle.org/careers.

Henry Ford College presents an opportunity for an Administrative Assistant in the Career Services Office. The Administrative Assistant for the Career Services Office at Henry Ford College provides vital support for both daily operations and long-term departmental initiatives. This role ensures the smooth functioning of the office by overseeing core administrative functions, including office management, student worker onboarding and processing, and the coordination of events and career fairs. Hours: The generally scheduled workday is from 8:00 AM to 4:30 PM, Monday through Friday. Overtime may be required based on departmental needs and approved in advance.The most successful candidate will have a career that reflects the following competencies and qualifications. However, education, experience, and training that demonstrates proficiency and the ability to perform the essential duties will be evaluated for equivalency to the education, competencies, and experience qualifications listed below.? * Associate Degree in a related field or a combination of an associate degree and related experience required. * 2-3 years in an administrative role required. * Strong organizational and time management skills required. * Excellent written and verbal communication abilities required. * Proficiency in office software and Career Services Management (CRM) platforms (e.g., Microsoft Office Suite, scheduling tools, Handshake) required. * Ability to work independently and collaboratively in a fast-paced environment required. Position-Specific Core Competencies: * Clerical Skills: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Demonstrated proficiency using Microsoft Office 365. * Dependability and Reliability: Behaves consistently and predictably; is reliable, responsible and dependable in fulfilling obligations; diligently follows through on commitments and consistently meets deadlines. Demonstrates regular and punctual attendance; rarely is late for meetings or appointments. * Communication: Ability to carry out verbal and written directions and to effectively communicate to HFC stakeholders. Understanding and adherence to HFC policies and procedures. * Helping: Pitches in to help support when workload is high; minimizes disruptions and helps others overcome bureaucratic work obstacles; works with leaders in other organizational units to keep work flowing smoothly. * Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity. The most successful candidate will have a career that might include the following, * Previous experience in a higher education setting. * Previous experience working in the field of recruiting, staffing, or human resources. * Previous experience with event management and logistical coordination of large-scale programs. Additional Unique Competencies (Departmental & HFC Core Competencies): * Attention to Detail: Is thorough when performing work and conscientious about attending to detail. * Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. * Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the College, or organizations outside the College) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services. * Database Management Systems: Knowledge of the uses of database management systems and software to control the organization, storage, retrieval, security, and integrity of data. * Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals. All positions at Henry Ford College are also expected to demonstrate the following HFC Core Competencies: * Public Service Motivation - Shows a commitment to serve the public. Ensures that actions meet public needs; aligns organizational objectives and practices with public interests. * Respect - Demonstrates collaboration and teamwork; values diversity and inclusiveness; practices transparency; shows compassion and empathy; and remains engaged and committed to shared goals. * Passion - Displays enthusiasm for teaching and learning; seeks diverse perspectives and ideas; creates a student-centered environment; and pursues excellence in all that we do. * Ingenuity - Is agile, flexible, and responsive; pursues discovery and innovation; uses data and evidence to guide decisions; and continuously reimagines the future. * Integrity - Upholds high ethical standards; maintains trust; and recognizes the impact of one's actions on the institution and community. * Provide comprehensive administrative support to the Career Services Office. * Coordinate scheduling for daily operations, weekly programming, and annual events such as job fairs and employer visits. * Work directly with the Human Resources Office and various offices on campus to oversee all aspects of student worker hiring and integration. * Manage the hiring, onboarding, and processing of student workers. * Assign duties and responsibilities to student workers within the office. * Maintain organized records and documentation related to office activities. * Assist with event logistics, including room reservations, materials preparation, and communication. * Support the Career Services Officer and team with special projects and initiatives such as job fairs, recruitment events, special presentations, guest lecturing, employer panels, and more * Use and update a variety of data systems both internal and external to HFC. * Serve as a point of contact for students, employers, and campus partners; communicate information with students, faculty, staff, employers, alumni, and member of the general public in a professional manner digitally, virtually, in-person, or via telephone. * Complete all check requests, office supply requests, membership renewals and other budgetary responsibilities as assigned. * Ensure that the office master calendar stays up to date and accurate. * Complete other related duties as assigned. While we have attempted to capture the core functional responsibilities in the role, the statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Therefore, performing additional job-related duties not listed above may be required as assigned. For applicants viewing this ad from an external site, please go to hfcc.edu/jobs to apply.

About Us Visscher Construction & Restoration is a growing, family-owned construction company located in West Michigan. We focus on Residential building as well as some Commercial work, including: new builds, additions, exteriors, and insurance mitigation & restoration. Job Overview The Office Administrator is in charge of overseeing the day-to-day operations of the office. This includes providing a World-Class experience for our clients, maintaining all general accounting, and handling general office administration work. The ideal candidate will be highly organized, professional, and possess a strong work ethic, ensuring the smooth and efficient functioning of our entire office. Team Member Screening At Visscher Construction, we take pride in bringing dignity back to the trades, with our Heads Held High (a core value we call "The 3 H's"). As part of that goal, we require rigorous screening on all applicants before making a final job offer. This includes passing the following screenings: Motor vehicle report (we require proof of a valid drivers license and will review past driving records) Candidate must also have reliable transportation to and from work County/State/National criminal background check Credit report screening Substance-abuse screening Role-Specific Requirements (Office Administrator) Arrive by 7:45 am to ensure the Office is unlocked, lights are on, and ready for operations by 8:00 am. Answer incoming calls promptly and professionally, minimizing hold times. Greet all clients and visitors, offer refreshments, and manage donation requests, ensuring a World-Class client experience. Accurately enter and track new client leads into Buildertrend and efficiently schedule sales appointments for the team as they are received. Maintain all business accounting records up to date for Visscher Construction & Visscher Enterprise. This includes processing accounts payable (paying bills), accounts receivable (receiving payments), and accurately categorizing all transactions. Run payroll on time, ensure benefits are paid, and conduct collection calls to clients as needed. Assist the CPA with tax preparation, insurance audits, and file all necessary documents, including payroll taxes, state/federal quarterlies, and year-end reports. Manage company calendars and phone systems. Maintain a clean, organized office, including stocking supplies and ensuring plants are watered. Manage the office email inbox by keeping it clean and responding to inquiries promptly. Maintain current Subcontractor Certificates of Insurance (COIs). Assist with new employee onboarding by ensuring all required documents are completed. Order office supplies (e.g., printer toner, paper) and branded clothing. Assist with event planning and minor marketing matters, including organizing the showroom. Create financial reports to improve the team's financial understanding. Be willing to learn and grow, upholding the companys Core Values. All Team Members Requirements Excellent communication skills, both verbal and written. Proficiency with email, calendars, scheduling, and construction/accounting software. Ability to adhere to 5S organizational principles. Assist in creating, revising, and following Standard Operating Procedures (SOPs). Participate in Continuous Improvement efforts and provide constructive suggestions. Adaptability and flexibility to handle shifting priorities. Strong attention to detail and accuracy in documentation. Ability to work effectively as part of a team. Valid drivers license and reliable transportation required. Location: Ludington, MI Hours: Monday - Friday, 8:00 am - 4:00 pm (Must arrive by 7:45 am) Compensation: Salary position (Negotiable based on experience). Benefits: Health/Dental/Life Insurance, Paid Time Off, Paid Holidays, and an Employer Match 401K Program. Apply at:*************************

Job DescriptionFront Office/Desk Coordinator (Dental Office) - Kent City, MI Experience Required - Dental Front Office Our busy, patient-centered dental practice in Kent City, Michigan is seeking an experienced Front Office/Desk Coordinator to join our team. This position is on-site at our Kent City location only. We're looking for someone who is reliable, organized, and confident working in a fast-paced dental environment. If you have solid dental front office experience and enjoy helping patients, this role is an excellent fit. Schedule Monday, Wednesday, Friday: 7:45 AM - 5:30 PM (Patient care hours: 8:00 AM - 5:00 PM) Tuesdays and Thursdays off Additional time off during school breaks and holidays Pay & Benefits $20-$28 per hour (based on experience) In-house dental benefits 401(k) Paid time off (PTO) Key Responsibilities Greet, check in, and check out patients Schedule appointments and maintain an efficient daily schedule Answer phones and deliver friendly, professional customer service Insurance and billing duties, including: Submitting dental insurance claims Following up on outstanding or denied claims Managing accounts receivable Follow up on unscheduled treatment and missed appointments Support the dental team to keep operations running smoothly Required Experience & Skills Prior dental front office experience REQUIRED Familiarity with dental insurance, billing, and claims processes Strong communication and customer service skills High attention to detail and accuracy Ability to multitask and stay positive in a busy environment Reliable and hardworking with strong organizational skills Preferred Qualifications Bilingual in Spanish (a plus, not required) Experience with Curve Dental or other dental practice management software (training provided) Why You'll Love Working With Us Supportive, family-friendly office environment Small, tight-knit team that values teamwork, communication, and flexibility Consistent schedule with built-in weekdays off Apply today and bring your dental front office experience to our friendly, community-based dental practice in Kent City! Skills: General Practice Billing Claims/Appeals Insurance Scheduling Curve Eaglesoft Benefits: Dental 401k PTO Compensation: $20-$28/hour

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

Lotus Gardenscapes is looking for an Office Administrator to support the organization through tremendous growth and process improvements. Love your landscape. Love your life. Love your work. Love your landscape. We specialize in unique and interesting outdoor spaces with a focus on custom landscape design and installation, horticultural maintenance and high-quality, technical tree care. Love your life. Lotus Gardenscapes is a great place to work! We believe that to create landscapes customers love, we have to create a workplace we love too. Love your work. For over 25 years, we have served 1,000's of people in the greater Washtenaw County area. Our team brings industry certifications and decades of experience to each job. We win national awards, but more importantly win the trust and friendship of our customers. We offer our team members excellent compensation and benefits programs, including: Base pay of $60,000 - $70,000 commensurate with experience Employee Stock Ownership Plan (ESOP) - when the team succeeds, we all win! Awesome team & job bonus programs Company healthcare plan (50% first year then 75% for you and your dependents) Continued training & opportunities for professional certification Paid staff development & retreat days The Office Administrator position is key to leading our office team and implementing strong operational processes. This position is responsible for: Managing all accounts receivable and accounts payable functions; Leading all processes related to payroll and benefits; Developing and implementing office policies and procedures; Championing the customer contact processes - from first web submittal or phone call, to emergency storm response and customer service resolution procedures; Identifying, recommending and implementing technology to maximize the efficiency of administrative processes in the office and with field team members and our remote support specialists; Leading implementation, training and communication on administrative processes for company-wide initiatives; Managing relationships with insurance brokers including health, liability, and workers' compensation coverage; Coaching and developing the administrative team; Serving as the liaison with our third-party HR provider. Qualified candidates must possess the following experience, knowledge or skills: 5+ years of relevant experience in bookkeeping; Associates degree or equivalent coursework in Accounting preferred; 5+ years of bookkeeper experience; 3+ years of office administration responsibilities; Proficient with QuickBooks, Google Suite, Smartsheets and Excel; Flexibility to adapt to changes in procedures and job assignments; Knowledge of generally accepted accounting principles and practices; Demonstrates the competencies of growth mind-set: Curiosity, Flexibility, and an ambitious Team Attitude and Focus; Strong organizational skills; Ability to work independently; Excellent communication skills, both written and verbal.