Branch office administrator jobs in Millcreek, PA

Job DescriptionRDR Utility Services Group, LLC is seeking a dedicated and detail-oriented Administrative Assistant to join our team in the Warren, OH area. This role is critical in supporting the operations of our projects by efficiently handling administrative tasks, ensuring clear communication, and contributing to the overall success of our endeavors. Job Summary: The Administrative Assistant will be responsible for various administrative tasks, including handling 811 tickets, managing project documentation, monitoring inventory of gas line repair parts, purchasing supplies, and tracking truck and vehicle information and repairs. This role requires strong organizational skills, attention to detail and effective communication abilities. Job Duties: -Review payroll report and correct errors and omissions on a weekly basis with input from production superintendents. -Monitor payroll hours reporting to ensure employees who worked the previous week had time entered into our payroll system. -Work with employees to resolve payroll disputes when they arise; notify Managers, complete payroll correction forms, and submit to Payroll. -Monitor service needs and mileage for equipment and trucks; notify Managers when services are required, ensure completion, and update the system accordingly. - Track equipment rental start and stop dates; notify Managers when billing cycles are approaching each month. - Notify Managers when RDR gas line equipment (fusing machines, gauges, pressure testing equipment, etc.) requires recertification or calibration; ensure completion and update the tracking system. -Ensure employees are sending in mileage and equipment hours at the beginning of every week and update in tracking system. -Notify Managers of required recalls, ensure completion, and submit completed recall documentation to the Fleet Logistics Coordinator. - Update One Call Tickets (OH, PA, & WV) provided by Managers every 10 days, based on the original ticket number. - File Enbridge permit paperwork as needed and provide documentation to Managers. -Track OQ certifications and expiration dates; notify Managers when retraining is required. -Track Vacation, call offs, weekly Hours/ Per Diem, and write ups -Assist with New Hire Paperwork Compile backup documentation to ensure Foreman's, Superintendents, and Managers are turning in paperwork and prep for invoicing and submittal to customers. Qualifications: - Previous experience as an Office Manager or in a similar administrative role. - Proficiency in Microsoft products, Adobe Pro, and SharePoint. - Excellent attention to detail, critical thinking skills, and ability to learn quickly. - Strong customer communication skills, both written and verbal. - Experience with email correspondence and document management. - Ability to handle multiple tasks efficiently in a fast-paced environment. Powered by JazzHR YraQEFZ6Cd

Job Description The Scheduling Assistant is a Caregiver/Med Passer who is also responsible for arranging staff coverage for the care team department based on established guidelines under the direction of the Care Team Manager. The Scheduling Assistant records absences in scheduling software and secures replacements as needed. The Scheduling Assistant must have excellent organization, problem solving, and customer service skills. When you join our team, you'll gain: Referral Bonus - Earn a bonus each time we hire a new team member referred by you. Tuition Assistance - We invest in our team members' development to promote within. Share your career goals with us! Leadership Support - We will give you the resources, training, and guidance to be successful in your current and future roles. Your success is our success! Collaborative & Inclusive Work Culture - We value all of our team members' experiences and backgrounds, and we continue to build dynamic teams. We're committed to listening to team members' ideas in order to make some of the best improvements. Positive Impacts - You'll make a difference by helping seniors live life on purpose! Responsibilities Under the direction of the Care Team Manager/ALM/BHM, maintains schedule for care team department ensuring vacant shifts are filled to meet staffing requirements. Must be available to be on-call at least every other weekend to take call-offs including after regular business hours. If unable to fill a shift, responsibility includes covering the shift themselves in the community. Supports and maintains effective and positive communication and working relations with team members and managers. Communicates clearly and effectively over the phone, in person, and in writing with caregivers and members of the management team. Manages recordkeeping to ensure staffing in accordance with established standards that includes management of call offs and replacements, and attendance. Maintain records related to time off requests, approvals and denials, tardiness, and missed punches in accordance with established procedures. Daily correction of missed caregiver punches/tracking of missed lunches/breaks. Provides care to residents or passes medication per the direction of the Care Team Manager/ALM/BHM or Executive Director. Qualifications High school diploma or equivalent required. Caregiver Med Passer and/or Caregiver Lead experience required. Experience in a healthcare environment. Staff scheduling or similar experience a plus. Strong organizational skills and the ability to work independently and adapt to changing situations as daily labor management changes. Ability to organize and maintain accurate electronic and paper filing systems. Knowledge of personal computers and related applications. Ability to identify and efficiently solve problems in a timely manner. Must be reliable, dependable and display a professional disposition. Excellent interpersonal and customer service skills required. Ability to understand written and oral instructions. Ability to communicate clearly and maintain effective working relationships with team members and managers. Ability to be flexible, patient, and attentive to details. Ability to maintain confidential information. Why New Perspective Senior Living? A career with a purpose starts here! This is an exciting time to join New Perspective. We are a growing company serving over 2,000 seniors today with a goal of reaching 10,000 by 2025. Our growth is creating energy, excitement, and the opportunity to make a difference in the lives of others. We have a culture of servant leadership and collaboration that supports each team member's personal and professional development. At New Perspective you're not just an employee, you are a valued member of our team. Team Member Benefits & Perks* Medical, Dental, & Vision Insurance 401(k) with Company Match! Paid Time Off and Holidays Company-Paid Basic Life Insurance Voluntary Short-Term Disability Company-Paid Long-Term Disability Health Reimbursement Account/Health Savings Account Flexible Spending Accounts Education assistance - up to $5,000 per calendar year! Leadership Development & Career Advancement Real-time Access to Earned Wages Referral Bonuses Employee Assistance Program *Benefits vary by full-time, part-time, and PRN status. New Perspective is an Equal Opportunity Employer. INDHRLY

The Administrative Assistant assists the Executive officers, Human Resources and Retail Banking. This position provides a high level of administrative support. The position requires professionalism, exceptional organizational skills, confidentiality, multitasking, accuracy and superior computer skills. ESSENTAIL DUTIES AND RESPONSIBILITIES * Regular onsite attendance * Ability to work well with others in a team environment * Ability to work independently with little direction * Provides accurate, efficient and exceptional customer service to internal and external customers * Maintains knowledge of bank regulations, security and compliance responsibilities, policies, procedures and meets deadlines * Maintains required training courses. * Regularly files, faxes, scans, prints reports, answers telephone and makes calls as requested * Opens and closes executive area doors as needed and welcomes visitors/applicants to the executive area * Schedules meetings and coordinates the use of the meeting rooms at Headquarters. * Prepares correspondence written and electronic * Assists in the retail and Human Resources departments * Compiles data for reports using excel and word * Orders supplies * Leads the Events committee * Prepares monthly newsletter and company phone directory * Coordinates food and refreshments for meetings, such as the Board of Directors, retail manager meetings and training * Other duties as assigned SUPERVISORY RESPONSIBILITIES -This position has no direct reports. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION/EXPERIENCE High School diploma or (GED) required. One year related technical school and/or two years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute percentages. Ability to apply concepts of basic algebra. REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with and solve practical problems involving a variety of concrete variables in standardized situations. OTHER QUALIFICATIONS Must possess above average organizational, language, typing (50 words per minute) and computer skills. Proficient in Microsoft programs, especially Excel and Word. PowerPoint a plus. Extremely confidential and customer service oriented. Be able to work independently and with individuals at all levels of the organization A high degree of accuracy and attention to detail. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; or climb; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus WORKING ENVIRONMENT/CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No hazardous or significantly unpleasant conditions (such as a typical office) Noise level is usually quiet.

JOB SUMMARY: The Administrative Assistant performs the duties of an office manager in support of the day-to-day operations of the PBL Pathway. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES: * Promotes and preserves the mission of LECOM; * Prepares PBL curricular schedules and other documentation as designated by the director, liaising with other faculty and administrators as directed; * Communicates promptly and efficiently with students, faculty, and staff when required to do so; * Reserves instructional spaces through the LECOM system, as required by the director; * Places PBL materials in the LECOM student CANVAS portal as required by the director; * Maintains bank of PBL cases as word documents, modifying and updating as and when required by the director; * Transcribes case materials into appropriate software for electronic presentation in student PBL group sessions; * Maintains an organized and secure PBL student examination question bank; * Collates learning issues submitted by PBL student groups, and monitors their timely submission; * Prepares PBL student examinations, ensuring that the process occurs in a timely and efficient manner; * Interacts with LDP, DSP, PCSP, and PBL curricular pathways at additional locations as needed; * Processes examination data and maintains PBL grades as and when required; * Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities, and overall operation of the institution; * Effectively communicates with affiliated organizations, consultants, vendors, etc., in all matters of mutual importance; * Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner; * Assists with maintaining PBL Director's daily schedule; * Maintains FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure; * Maintains professional appearance and pleasant demeanor at all times; * Assists with disposition of PBL Director's incoming and outgoing correspondence; * Maintains a filing system for all correspondence and for all pertinent records, answers phones, takes messages, and performs various daily correspondence on an as-needed basis; * Participates in interviews with candidates for employment in the department; * Writes/processes Dean's Letters, reports, surveys, etc.; * Assists in the writing/processing of correspondence, reports, surveys, etc.; * Orders supplies in a timely manner; * Participates in designated Institutional activities; * Codes and submits all check requests and orders; * Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction; * Participate in scholarly activity so to enrich and broaden the student learning experience; * Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and * Other duties as needed / assigned by the PBL Director and/or his/her designee to maintain efficient and effective daily operations. EEO/AA/M/F/Vets/Disabled Minimum Requirements KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. * Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills; * Web-designing experience in the related field preferred; * Excellent organizational skills; * Maintaining an established work schedule; * Ability to be self-reliant and follow instructions; * Possess a typing speed of at least 65 wpm with a high degree of accuracy; * Ability to create, take dictation, or transcribe documents; * Assistant must have sound decision making capabilities and the ability to work independently and as directed by the PBL Director; * Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax. * Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality; * Possess excellent grammar, writing and proofreading skills; * Experience in using various office equipment, i.e. copier, fax, scanner, etc.; * Ability to work in a fast paced environment that requires multitasking; * Effectively using interpersonal and communications skills including tact and diplomacy; * Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through; * Assessing and prioritizing multiple tasks, projects, and demands; * Maintaining confidentiality of work related information and materials; * Establishing and maintaining effective working relationships; * The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests; * The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations; * The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and * Be able to be flexible to accept other duties needed/assigned for the Institution's needs. MINIMUM QUALIFICATIONS: Education and experience equivalent to: a high school diploma or GED equivalent is required. An Associate or Bachelor's Degree is preferred. A minimum of two (2) to three (3) years' work experience in a business, industry or higher education environment is preferred. Educational experience or teaching experience welcome. Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.

Job Description Join a growing private dental practice where your organizational skills and friendly demeanor make a real impact! Perfect Smile Dental is looking for a professional and personable Front Desk / Scheduling Coordinator to support our team. If you thrive in a fast-paced environment and enjoy helping patients, feel welcome and cared for, we'd love to meet you! Position Type: Full-Time Schedule: Monday - Friday Key Responsibilities: • Greet patients and visitors with warmth and professionalism • Manage appointment scheduling, confirmations, and cancellations • Answer phone calls and respond to patient inquiries • Maintain and update patient records accurately • Coordinate with clinical staff to ensure smooth daily operations • Assist with billing, insurance verification, and payment processing • Perform general administrative duties including filing and data entry Qualifications: • Dental office experience preferred • Strong organizational and multitasking abilities • Excellent verbal and written communication skills • Proficiency with dental practice management software (a plus) • Friendly, team-oriented attitude with a focus on customer service What We Offer: • Competitive salary and bonus opportunities • Health, dental, and vision insurance • Paid time off and holidays • Monthly Wellness Bonus • 401K • A positive, collaborative work culture Ready to be the welcoming face of Perfect Smile Dental? Apply now! Skills: General Practice Billing Insurance Scheduling Open Dental

The Trust Administration Specialist is responsible for performing a variety of duties including account administration, retaining current customer portfolios, conducting customer interviews and presentations, analyzing financial information, and reviewing client accounts regularly. This position is also responsible for remaining current on tax, regulatory and financial legislation and legal issues relating to trust law, and resolving customer enquiries. Essential Functions * Comply with Trust policies and procedures * Assist with sett personal goals and targets * Review customer account transactions daily * Oversee / schedule client distributions / bill payments * Schedule client meets on periodic basis * Prepare / review customer documentation and agreements * Manage personal workload/workflow * Administer Trust relationships appropriately * Conduct regular investment review of portfolio with Investment Officer * Assure appropriate management of IRA's and funds * Initiate and author client correspondence * Cultivate potential referrals from exist accounts * Analyze accurate customer needs * Recommend investment / trust alternatives * Finalize new agreements with customers * Cross sell other Bank products and services * Recommend improvements to procedures * Maximize technology tools available * Assure accurate information passed to Trust Operations * Oversee system cod on individual accounts * Adhere to stated Trust department fee schedules * Minimize non standard fee schedules Additional Essential Functions * Ensure compliance with Northwest's policies and procedures, and Federal/State regulations * Navigate Microsoft Office Software, computer applications, and software specific to the department in order to maximize technology tools and gain efficiency * Work as part of a team * Work with on-site equipment Safety and Health for those without supervisory duties * Abide by the rules of the safety and loss prevention program * Perform work tasks in a safe manner * Report any and all injuries to supervisor * Know what to do in case of an emergency QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education Bachelor's Degree business / finance / related Work Experience Customer service experience General Employee Knowledge, Skills, and Abilities * Ability to establish effective working relationships among team members and participate in solving problems and making decisions * Ability to present and express ideas and information clearly and concisely in a manner appropriate to the audience, whether oral or written * Ability to actively listen to what others are saying to achieve understanding, sharing information with others and facilitating the open exchange of ideas and information * Ability to establish courses of action for self to accomplish specific goals, develop and use tracking systems for monitoring own work progress, and effectively use resources such as time and information * Ability to make right decisions based on perceptive and analytical processes, practicing good judgment in gray areas Additional Knowledge, Skills and Abilities Ability to analyze financial data Client relationship management skills Northwest is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

Full-time Description Mission At Aspen Ridge, we are committed to building a supportive community where empathy, trust, and authenticity drive our interactions. We encourage vulnerability and taking risks while recognizing that we are all on a journey of continuous growth and learning. By fostering an environment where gratitude and positivity uplift others, we champion good citizenship and success. Our focus is on empowering each person to define their own path, embrace leadership, and hold each other accountable to high and rigorous expectations, all the while contributing meaningfully. We are committed to creating a community where everyone feels valued, purposeful, and motivated to reach their highest potential. Requirements Essential Responsibilities The Administrative Assistant provides high-level administrative and operational support to ensure the school day runs smoothly and the leadership team can remain focused on student success, instructional leadership, and campus operations. This role serves as a central communication hub, supports confidential student and staff processes, coordinates logistics for meetings and events, and maintains strong systems that keep work organized, timely, and compliant. Professionalism, discretion, strong customer service, and a calm, solutions-focused approach are essential. · Serve as a key point of contact for the Principal and Administration team, managing communications with staff, students, families, district partners, and community stakeholders. · Manage schedules and calendars, including prioritizing requests, coordinating meetings, and preparing agendas and materials. · Draft and format professional communication, including memos, emails, letters, and internal updates. · Maintain a professional communication flow, ensuring messages and requests are routed to the appropriate team member. Office and Operational Support · Support daily office operations through strong organization, orderly systems, and consistent follow-through. · Maintain filing systems, records, and documentation in alignment with school procedures and confidentiality expectations. · Support ordering, tracking, and inventory of office and administrative supplies in alignment with school processes. · Assist in maintaining welcoming, organized shared spaces that reflect Aspen Ridge's professionalism and culture. Confidential Records and Compliance Support · Maintain confidential student and staff records with discretion and professionalism, sharing information on a need-to-know basis. · Support leadership with documentation and record requests related to attendance, discipline, student support plans, staff processes, and other operational reporting as assigned. · Assist with compiling reports, tracking required items, and ensuring documents are filed and accessible to administrators. Student and Family Support · Support student welfare and safety by helping manage time-sensitive communication, daily needs, and campus logistics. · Assist with coordinating student-related meetings and documentation, ensuring families and staff have clear information and next steps. · Provide responsive, respectful customer service to families while maintaining strong boundaries, discretion, and adherence to school processes. Meeting and Event Coordination · Coordinate logistics for leadership meetings, school meetings, and school events, including scheduling, invitations, materials, minutes, and follow-up tasks. · Support professional development logistics, meeting preparation, and staff-facing event needs as assigned. · Help ensure events and meetings run smoothly by anticipating needs and proactively resolving issues. Principal and Administration Team Support · Act as a proactive partner to the Principal and Administration team by anticipating needs, tracking action items, and supporting completion of time-sensitive deliverables. · Take initiative on assigned projects, follow through with internal stakeholders, and assist with problem-solving to remove barriers for the team. · Support a culture of positivity, professionalism, and high expectations in all internal and external interactions. Professional Growth and Development · Participate in staff development activities necessary to improve job-related skills. Other · Comply with all school, district, and state regulations and policies. · Perform other duties as assigned. Supervisory Responsibilities NA Working Conditions Include the Following: Mental Demands · Ability to stay calm and collected during emotional and busy times and duress. · Ability to manage competing priorities with professionalism, accuracy, and responsiveness. · Ability to maintain a clean and organized environment and space. Language Skills · Ability to read and interpret documents such as safety rules, policy, expectation documents, staff agreements, and evaluation rubric documents. · Ability to speak effectively face-to-face and in writing through email and formal communication. Physical Demands · Frequent standing, sitting, walking, bending, and light lifting (less than 25 pounds). · Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Required Education, Training, and Experience · High school graduate. · At least two years of successful work experience in an administrative, office management, or executive support role (school setting preferred). · Demonstrated experience managing calendars, handling confidential information, and supporting professional communications. Special Knowledge and Skills · Strong organizational skills with the ability to prioritize and manage multiple deadlines. · Strong technology proficiency, including Microsoft Office and school-based systems used in day-to-day operations. · Strong interpersonal skills: professionalism, discretion, and ability to work with diverse staff, students, and families. · Proactive problem-solving and the ability to anticipate needs and take initiative. · Ability to follow directions and discriminate priority actions. Salary and Benefits (Non-Exempt, Salaried) · This is a 10-month position (192 contracted days), paid over 12 months. · Salary range for this position: $37,800 to $47,800 annually, prorated based on start date. · Benefits: A healthy benefit package is offered to all full-time employees, with up to 48 hours of sick time and a minimum of 48 hours of personal PTO offered annually. Equal Opportunity Statement Aspen Ridge Preparatory School welcomes all applicants. Aspen Ridge prohibits discrimination on the basis of disability, race, color, ancestry, national origin, creed, religion, sex, or job-related work accommodations. Salary Description $37,800.00 - $47,800.00

Agility is continuing to expand and serve as a major force in the contact center industry. Our unique culture of innovation creates an environment where you will continually learn and be challenged to develop your career. Job Description Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Additionally looking for an individual with basic accounting skills. Qualifications WANTED: STRONG WORK ETHIC Good communication skills Some accounting background or experience Accurate in all areas of work Artuiculate individuals with the ability to manage expectations Additional Information Start a successful career - we're offering forward-looking opportunities, flexible hours, and favorable benefits. Call our employment hotline at 866-1900, apply online at ************************ or stop in for a tour and apply on site at 2323 West 38th Street.

Are you passionate about spending quality time with seniors and providing the care they deserve? Are you interested in joining a team that truly cares about its employees and values their voice? Do you aspire for career growth and development opportunities? If your answer is a resounding "yes" to these questions, we would love to hear from you. The One Senior Care family of businesses, including LIFE-NWPA, Buckeye PACE, and Mountain View PACE, work as a team to help seniors stay safe, healthy, connected and at home. We are a premier healthcare provider striving to provide excellent patient care beyond the traditional boundaries of medical insurance plans! Schedule: Standard operating hours are 8:00 am 5:00 pm; Monday-Friday. Specific work hours will be established through discussions with your supervisor. Hourly Wage: $15.00 /hr. Job Summary: Evaluate and coordinate new Participants to the program, including all pre-enrollment and enrollment activities. Duties/Responsibilities: Evaluate potential program Participants to determine needs and eligibility for enrollment. Assist in completing assessments in the home of potential Participants. Assist in coordinating services with State Health and Human Services Personnel. Participate in team and training related meetings and activities. Coordination with IDT relative to initial assessments Implementation of the steps in the intake process to throughput potential participants into LIFE enrollment Collects and completes appropriate documentation related to participant assessments as required. Maintains required statistical data. Identifying barriers to enrollment goals and strategizing action plans as needed with support. Other duties as assigned. Required Skills/Abilities: Must be able to deal tactfully and patiently with personnel, patients, visitors, and the public. Ability to organize work and follow through on assigned tasks. Excellent verbal and written communication skills and can follow written and/or oral directions. Must possess a valid driver s license and reliable transportation. Must have the cognitive ability to process and perform tasks for Participant safety. Must work effectively in a team environment and possess excellent communication, interpersonal and conflict-resolution skills. Able to work with adult geriatric patients and their family members. CPR and First Aid Certification. Education and Experience: One year of experience working with the frail and elderly population or willing to participate in extensive training as needed. Knowledge of Medicare/Medicaid regulations. Knowledge of sales and marketing strategies. Experience in Intake Requirements: Requires valid State driver s license with a clean driving record. Successful completion of background check, physical, drug screening, TB Screening Physical Requirements: Must be able to move intermittently throughout the workday. Sits, stands, bends, lifts, and moves intermittently during working hours. Is subject to frequent interruptions. Is subject to lifting, carrying, and supporting Participants. Our organizations provide equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. The OSC family of businesses will only hire qualified individuals to work in a federally funded healthcare program. Please note that this excludes anyone convicted of a crime that could jeopardize the safety and well-being of the frail senior population that OSC/LIFE-NWPA/MVP/CBP serves. All individuals must disclose any conflicts of interest upon applying for a position and agree to a thorough background check when an employment offer is extended. Employment Requirements: Successful completion of Pennsylvania Criminal History Check, PA DHS Child Abuse Clearance, Office of Inspector General check, and FBI Fingerprinting for Child Protective Services Law (at employer s expense). Successful completion of post-offer employment drug screening and physical (at employer s expense). CPR and First Aid Certification, or willing to obtain at employer s expense. Individuals must have one year of prior experience caring for the frail elderly or willing to complete Company paid training to meet this requirement. This position has full access to Participant, program, and staff records and reports, requiring discretion to protect individuals and the program.

HBK is growing, now a Top 50 accounting firm according to Accounting Today magazine and a Top 100 registered investment advisory according to Financial Advisor Magazine. Our hundreds of collaborating professionals have created and foster thousands of close, caring, supportive client relationships. Growth requires talent, so we continue to seek capable, dedicated professionals in all aspects of financial services. Our recruits choose their career paths. We want you to excel in your career as part of a dynamic team, and we provide the support and the resources to help you succeed. The breadth and depth of experience we offer you is unique in the marketplace. We are entrepreneurs working with entrepreneurs, owners working with people who are owners of small and mid-size businesses, the heartbeat of our country. We are more consultants than number crunchers, an influence in our communities as well as our clients and their finances. When we go home at night, we know we've made something happen for our clients. If you want a career that is all about helping people, you're the kind of person we're looking for. Please read on to discover if you could see yourself joining the HBK Family as our newest Administrative Assistant. QUALIFICATIONS High School Diploma or GED required Office experience or training required Receptionist experience required, at a high-end service provider (Law Firm, CPA Firm, etc.) preferred ESSENTIAL FUNCTIONS: Be prompt, efficient and complete when carrying out all tasks assigned by supervisors. Be courteous, pleasant, and helpful at all times. Maintain a neat and organized work environment. Manage records and files in an organized manner. Maintain strict confidentiality of all clients and firm business. Maintain good communication with supervisors to ensure work is performed accurately and efficiently. Work overtime during tax season and as needed throughout the rest of the year. Type financial statements, tax returns, correspondence, and other projects. Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists. Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed. Open and close office location facility when needed. Deliver all in-coming mail and collect out-going mail in time for daily delivery. Assist with preparation of engagement letters Schedule meetings and appointments/arrange travel Proficient in the Microsoft Office Suite Knowledge of STAR Practice Management and CCH Axcess is a plus Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual. BENEFITS WE OFFER: Competitive Compensation Lucrative New Business & Employee Referral Bonuses Anniversary Bonus Paid Time Off 401(k) plan with company match and profit sharing Medical, dental, and vision insurance Company Paid Life Insurance Affordable Short- & Long-Term Disability Insurance Affordable Accidental and Critical Illness Insurance 9 Paid holidays Annual Performance Reviews And Much More… HBK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #HBKCPA

Job DescriptionUPMC's Bayfront Ear, Nose and Throat office is seeking a motivated Office Assistant I to join their patient-focused team. This role includes scheduling appointments for ENT providers, Audiology and Hearing Aid services, as well as Allergy shots and testing. Candidates with prior medical office experience and Epic knowledge are preferred, though we welcome those eager to learn and grow. The ideal applicant is organized, courteous, and comfortable working in a fast-paced environment. This full-time position will be scheduled Monday through Friday between the hours of 7:30am and 5:00pm. No holidays or evenings are required. An occasional Saturday shift may be required from 7:30am to 12:00pm depending on staffing needs. Title and starting pay rate of this position may vary based on years of experience. Responsibilities: Verify necessary information and records in the medical record and computerized scheduling system. Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers. Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions. Maintain clean, orderly waiting area including beverage area and reading materials. Prepare patient charts for upcoming appointments. Answer telephone, screens calls, takes messages, and provides information. Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed. Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing. Answer questions regarding patient appointments and testing. Complies with all UPMC Health System policies and procedures. Maintain strict confidentiality related to medical records and other data. Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks. Qualifications: High school diploma or GED is required. 1 year work experience, preferably in a medical office setting. Knowledge of medical terminology preferred. Word processing and computer experience preferred.

The Life Enrichment Assistant assists the Life Enrichment Manager in planning, organizing, and conducting meaningful activities and recreational programs for residents in a skilled nursing facility. This role focuses on improving residents' physical, mental, and social well-being, encouraging participation, and fostering a positive community environment. Responsibilities Activity Implementation Assist in organizing and leading a variety of recreational, social, and therapeutic activities, including arts and crafts, games, music, exercise, and special events. Adapt activities based on residents' abilities and interests to maximize engagement and enjoyment. Encourage and support residents' participation in activities, adapting to individual needs. Resident Engagement Interact positively and respectfully with residents, fostering an atmosphere of warmth and acceptance. Observe and respond to residents' emotional, physical, and social needs during activities. Assist residents with mobility, as needed, for participation in activities. Documentation and Reporting Maintain accurate records of residents' attendance, participation levels, and preferences. Report any changes in residents' condition or behavior to the nursing and activities staff. Gather feedback from residents and staff on activity programs to help with continuous improvement. Safety and Compliance Ensure a safe and organized environment for all activities, adhering to facility policies and safety regulations. Assist with the setup and cleanup of activity spaces, equipment, and materials. Collaboration Work closely with the Activities Director, nursing staff, and other departments to coordinate activity schedules and meet residents' needs. Assist with planning special events, outings, and holiday celebrations in collaboration with other team members. Qualifications Education: Minimum completion of 10 th grade. High school diploma or equivalent preferred. Experience: Previous experience in a similar role or with older adult populations helpful. Skills: Strong interpersonal and communication skills; creativity in activity planning; ability to motivate and engage residents; patience and empathy. Physical Requirements: Ability to lift up to 50lbs, assist with resident mobility, and stand/walk for extended periods. Additional Requirements Flexibility to work evenings, weekends, and holidays as needed. Basic understanding of safety protocols in a healthcare setting. A genuine interest in working with elderly and disabled populations. I HAVE READ THE ABOVE JOB DESCRIPTION AND FULY UNDERSTAND THE REQUIREMENTS SET FORTH THEREIN. I HEREBY ACCEPT THE POSITION OF ACTIVITIES AIDE AND AGREE TO ABIDE BY THE REQUIREMENTS SET FORTH AND WILL PERFORM ALL DUTIES AND RESPONSIBILITIES TO THE BEST OF MY ABILITY. _____________________________ ______________________________________ Date Employee Signature

OFFICE SPECIALIST Greets, and provides assistance to all patients incoming and outgoing. Pleasantly receives all phone calls within three rings and refers to the appropriate person. Maintains order and control in the reception area at all times. Performs all clerical functions in a physician's office as directed. MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Must be a high school graduate. Additional medical training preferred in Medical Terminology. Possess great attention to detail and be able to accurately type 40wpm and be efficient with data entry equipment. Must have the ability to apply appropriate rules of grammar, spelling and punctuation, and knowledge of computers is a necessity. Must possess the ability to prioritize activities, organize work and problem solve. Communications skills both verbal and written must be above average to excellent, and be able to communicate with public sector by telephone use and in person. Must be able to deal with anxious and angry people in a calm and professional manner. Must be able to communication with Administrative Staff, Managers, Attorneys, Physicians and all hospital staff with due respect and tact at all times.

Qualifications: Highschool diploma or GED. Associates preferred. Experience in public relations or related fields is preferred. Requires excellent organizational and communication skills, both verbal and written. Flexibility and ability to work well with a variety of groups and individuals. Experience working in a culturally diverse community setting. Sensitivity to cultural differences. Valid driver's license with a good driving record and insurance. Requires some county-wide travel with some evening and or weekend hours. Bi-Lingual preferred but not required. Required Skills: Knowledge of Substance Use Prevention. Knowledge in Microsoft Office. Proficient with social media platforms (Facebook, Twitter, Instagram, Snapchat). Search Engine and Google search optimization knowledge and skills. Marketing experience with media platform and social media advertising. Knowledge of Canva. Description of Duties: 1. Assist Prevention Works and the Coalition with day-to-day operations to include phone and office coverage, filing, ordering, copies, etc. as needed. 2. Coordinate and streamline the output of agency and coalition information to the community by attending wellness fairs, and community events. 3. Assist with Media outreach through social media and other media outlets. 4. Maintain electronic tracking of media outreach and event outreach 5. Provide support and assist in the implementation and coordination of agency and coalition activities and projects. 6. Network/collaborate with other groups and agencies in all sectors of the community. 7. Attend monthly All Staff meetings, staff planning and development workshops, trainings or other conferences as assigned. 8. Assist in updating, and creating brochures, flyers and other resource materials and information as assigned. 9. Assist in the planning and participate as assigned, in all agency and coalition special events, activities and fundraising events. 10. Other duties as assigned by the Executive Director to further the mission of Prevention Works and HOPE Chautauqua.

Job DescriptionDescription: The Administrative Assistant assists the Executive officers, Human Resources and Retail Banking. This position provides a high level of administrative support. The position requires professionalism, exceptional organizational skills, confidentiality, multitasking, accuracy and superior computer skills. ESSENTAIL DUTIES AND RESPONSIBILITIES · Regular onsite attendance · Ability to work well with others in a team environment · Ability to work independently with little direction · Provides accurate, efficient and exceptional customer service to internal and external customers · Maintains knowledge of bank regulations, security and compliance responsibilities, policies, procedures and meets deadlines · Maintains required training courses. · Regularly files, faxes, scans, prints reports, answers telephone and makes calls as requested · Opens and closes executive area doors as needed and welcomes visitors/applicants to the executive area · Schedules meetings and coordinates the use of the meeting rooms at Headquarters. · Prepares correspondence written and electronic · Assists in the retail and Human Resources departments · Compiles data for reports using excel and word · Orders supplies · Leads the Events committee · Prepares monthly newsletter and company phone directory · Coordinates food and refreshments for meetings, such as the Board of Directors, retail manager meetings and training · Other duties as assigned SUPERVISORY RESPONSIBILITIES -This position has no direct reports. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION/EXPERIENCE High School diploma or (GED) required. One year related technical school and/or two years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute percentages. Ability to apply concepts of basic algebra. REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with and solve practical problems involving a variety of concrete variables in standardized situations. OTHER QUALIFICATIONS Must possess above average organizational, language, typing (50 words per minute) and computer skills. Proficient in Microsoft programs, especially Excel and Word. PowerPoint a plus. Extremely confidential and customer service oriented. Be able to work independently and with individuals at all levels of the organization A high degree of accuracy and attention to detail. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; or climb; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus WORKING ENVIRONMENT/CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No hazardous or significantly unpleasant conditions (such as a typical office) Noise level is usually quiet. Requirements:

Greets, and provides assistance to all patients incoming and outgoing. Pleasantly receives all phone calls within three rings and refers to the appropriate person. Maintains order and control in the reception area at all times. Performs all clerical functions in a physician's office as directed. JOB DUTIES Communicates with all staff members regarding the status of patients. Communicates in an appropriate and positive manner. Greet patients with a friendly attitude and assist patients at the check in and/or check out window. Schedule appointments and document in EMR system. Schedules referrals for patients as appropriate and if applicable. Obtain authorizations as needed and if applicable. Maintains front office workspace and waiting areas and ensures cleanliness. Maintains medical information, filing and or scanning. Verifies insurance information and or checks eligibility thru EMR system, enters patient demographics, obtaining co-payments and self-payment amounts and past due balances at the time of service. Document patient payment reasons. Scans or copies patient identification and insurance information. Balances daily and sends deposits to bank timely and maintaining petty cash. Promptly and pleasantly receives telephone calls within three rings and documents accurately, refers to appropriate source, triage calls or schedule appointments if calls demand. Responds to telephone calls and messages from patients, insurance companies, and staff courteously and promptly with an emphasis on effective resolution. Cash must be balanced daily to encounters and deposit completed and sent to appropriate sources. Picking up and distributing mail. Prepares patient charts assuring all required forms are present in the chart. Record request must be copied and sent in a timely manner. General knowledge of insurance coverage including but not limited to Medicaid, Blue Shield and Commercial Insurances. Ordering office supplies if applicable. Calling, messaging providers and/or sending prescriptions as directed by provider. Use of Meditech, Medisoft and Medisoft Clinical EMR or other EMR system. Knowledge of Microsoft Word. Follows appropriate chain of command for reporting issues such as grievances, patient complaints and staff issues. Answers Physician Referral Line calls promptly/pleasantly and provide correct information, as well as maintains referral line, is applicable. Any necessary monthly reports completed timely to the manager. Assists with patient satisfaction surveys. Keeps abreast of current issues i.e. memos, notices and other communications. Offers assistance to other staff when able. Projects a positive image of medical practice. Performs other duties as assigned. MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Must be a high school graduate. Additional medical training preferred in Medical Terminology. Possess great attention to detail and be able to accurately type 40wpm and be efficient with data entry equipment. Must have the ability to apply appropriate rules of grammar, spelling and punctuation, and knowledge of computers is a necessity. Must possess the ability to prioritize activities, organize work and problem solve. Communications skills both verbal and written must be above average to excellent, and be able to communicate with public sector by telephone use and in person. Must be able to deal with anxious and angry people in a calm and professional manner. Must be able to communication with Administrative Staff, Managers, Attorneys, Physicians and all hospital staff with due respect and tact at all times.

Join The Team at UPMC Chautauqua - Full-Time Office Assistant I (Radiology, MRI Suite) Are you looking to take the next step in your career with a respected healthcare leader that values your contributions and invests in your future? UPMC Chautauqua is currently seeking a dedicated and detail-oriented Office Assistant I to join the Radiology team in the MRI suite. In this full-time role, you'll play a vital part in supporting patient care by scheduling appointments, assisting patients and families both in person and over the phone, and ensuring accurate demographic and insurance information is collected and entered. Your organizational skills and customer service focus will help maintain a smooth and welcoming experience for everyone who walks through our doors. This position offers a steady schedule: Monday-Thursday from 12:00 PM to 8:30 PM, Friday from 9:00 AM to 5:30 PM, with rotating weekends from 7:00 AM to 3:30 PM. Responsibilities: Verify necessary information and records in the medical record and computerized scheduling system. Schedule, coordinate, and reschedule patients' appointments and relay necessary messages to staff and providers. Greet and register patients in a polite, prompt, helpful manner, provide any necessary instructions or directions, and inform appropriate department and/or person of person's arrival performing appropriate check-in and check-out functions. Maintain clean, orderly waiting area including beverage area and reading materials. Prepare patient charts for upcoming appointments. Answer telephone, screen calls, take messages, and provide information. Maintain and update current information on physicians' schedules ensuring that patients are scheduled properly and appointments are confirmed. Complete necessary paperwork such as encounter forms and referrals and use computer system to generate information necessary for billing. Answer questions regarding patient appointments and testing. Comply with all UPMC Health System policies and procedures and maintain strict confidentiality related to medical records and other data. Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/reconciliation, and other tasks. Qualifications:Required: High school diploma or GED. One (1) year of work experience, preferably in a medical office setting. Preferred: Knowledge of medical terminology. Word processing and computer experience. Licensure, Certifications, and Clearances: NYS Staff Exclusion List (NYSEL) NYS Statewide Central Register of Child Abuse (NYSCR)

OFFICE SPECIALIST Greets, and provides assistance to all patients incoming and outgoing. Pleasantly receives all phone calls within three rings and refers to the appropriate person. Maintains order and control in the reception area at all times. Performs all clerical functions in a physician's office as directed. MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Must be a high school graduate. Additional medical training preferred in Medical Terminology.

Job DescriptionJoin The Team at UPMC Chautauqua - Full-Time Office Assistant I (Radiology, MRI Suite) Are you looking to take the next step in your career with a respected healthcare leader that values your contributions and invests in your future? UPMC Chautauqua is currently seeking a dedicated and detail-oriented Office Assistant I to join the Radiology team in the MRI suite.In this full-time role, you'll play a vital part in supporting patient care by scheduling appointments, assisting patients and families both in person and over the phone, and ensuring accurate demographic and insurance information is collected and entered. Your organizational skills and customer service focus will help maintain a smooth and welcoming experience for everyone who walks through our doors.This position offers a steady schedule: Monday-Thursday from 12:00 PM to 8:30 PM, Friday from 9:00 AM to 5:30 PM, with rotating weekends from 7:00 AM to 3:30 PM.Responsibilities: Verify necessary information and records in the medical record and computerized scheduling system. Schedule, coordinate, and reschedule patients' appointments and relay necessary messages to staff and providers. Greet and register patients in a polite, prompt, helpful manner, provide any necessary instructions or directions, and inform appropriate department and/or person of person's arrival performing appropriate check-in and check-out functions. Maintain clean, orderly waiting area including beverage area and reading materials. Prepare patient charts for upcoming appointments. Answer telephone, screen calls, take messages, and provide information. Maintain and update current information on physicians' schedules ensuring that patients are scheduled properly and appointments are confirmed. Complete necessary paperwork such as encounter forms and referrals and use computer system to generate information necessary for billing. Answer questions regarding patient appointments and testing. Comply with all UPMC Health System policies and procedures and maintain strict confidentiality related to medical records and other data. Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/reconciliation, and other tasks. Qualifications:Required: High school diploma or GED. One (1) year of work experience, preferably in a medical office setting. Preferred: Knowledge of medical terminology. Word processing and computer experience. Licensure, Certifications, and Clearances: NYS Staff Exclusion List (NYSEL) NYS Statewide Central Register of Child Abuse (NYSCR)