Branch office administrator jobs in New Braunfels, TX - 467 jobs

Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. They will be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree is preferred. Proficient use of Microsoft Office computer application programs is required.

A global Japanese company in the San Antonio, TX area is currently seeking a Japanese Bilingual Office Assistant/ Translator candidate. This is a full-time (M-F), 'contract position to start' opportunity. Responsibilities of Japanese Bilingual Office Assistant/ Translator: Administrative support of company-employed Japanese expats and their families. Japanese to English translating in the company meeting. Interpretation between Japanese and English speaking workers on zoom, phone, and in person. Translation of documents, emails and other written work from Japanese to English and English to Japanese. Planning and execution of recruitment, retention, evaluation processes with HR managers. Requirements of Japanese Bilingual Office Assistant/ Translator: Business-level fluency in Japanese and English. Strong verbal, written communication and presentation skills Proficient in MS Office Suite (Word, Excel, PowerPoint). While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 20 pounds, lift in excess of 20 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision. Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. Direct applicants only. We do not accept any resumes from any third party organizations or other recruiters. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Job DescriptionDescription: As the Sales Office Administrator for Roberts Communities, you will oversee the administrative operations of the sales office, supporting Sales Managers in optimizing home sales processes. Key responsibilities include managing accounts, ensuring contract documentation compliance, coordinating move-in processes, and providing exceptional customer service. This role demands strong organizational skills, attention to detail, effective communication abilities, and proactive leadership to drive sales team success and enhance customer satisfaction. About Roberts Resorts & Communities: This company operates nationally and is growing by the day. At Roberts Resorts & Communities, we're on a mission to build community and fulfilling dreams. Through our core values of resourcefulness, integrity, passion, and epic customer service, we're dedicated to making a difference in the lives of 30,000 people. If you're passionate about creating meaningful impact, thrive in a culture of integrity, and are committed to delivering exceptional service, we invite you to join us in turning visions into reality and shaping a brighter future together. PERFORMANCE OBJECTIVES: Support Sales Managers in overseeing Home Sales operations by: Managing accounts payable/receivables across all locations. Ensuring thorough documentation and dissemination of contracts to relevant personnel (e.g., First Bank, CFO, VP-Sales). Updating physical and digital files, utilizing tools like Smartsheet. Conducting Warranty closings with residents prior to home occupancy. Submitting requisite documents to corporate offices, factories, staff, customers, and state agencies for new home move-ins and pre-owned properties (e.g., Form T, SOL, HUD Warranty Cards). Ensuring all home files adhere to 100% compliance with TDHCA and MVD regulations. Verifying and facilitating proper transfer of SOs and MVD titles to homeowners through Smartsheet. Researching and confirming payment of back taxes on pre-owned homes. Initiating payments to clear back taxes and/or bank liens. Coordinating move-in dates with Project Managers and ensuring homes are fully prepared for occupancy. Achieving a rating of 8-10 on the Roberts CSI survey by leveraging available tools. Collaborating with community managers to schedule lease signings for new customers. Maintaining cleanliness and presentation of sales offices, and ensuring stocked refrigerators. Creating and distributing gift baskets for new move-in customers. Balancing petty cash accounts at all locations. Assisting in transitioning prospective residents from the 'sales' phase to becoming community residents. Stocking brochures, folders, and sales aids at all properties. Partnering with Sales Managers to organize special events aimed at boosting sales. Cultivating interest in Roberts Communities through positive interactions and fostering strong relationships with current residents to encourage referrals. Collaborating closely with sales managers to optimize sales performance. Requirements: KEY COMPETENCIES: Financial Management: Ability to manage accounts payable/receivables, balance petty cash accounts, and initiate payments for back taxes or bank liens. Documentation and Compliance: Proficiency in documenting contracts accurately and ensuring compliance with regulatory requirements such as TDHCA and MVD regulations. Organizational Skills: Capacity to maintain organized paper and digital files, update records systematically, and coordinate various tasks effectively using tools like Smartsheet. Customer Service: Commitment to delivering excellent customer service through Warranty closings, assisting residents with move-in procedures, and responding promptly to inquiries or concerns. Communication: Strong verbal and written communication skills to liaise with internal stakeholders (Sales Managers, Project Managers, Community Managers) and external parties (customers, state agencies). Attention to Detail: Keen eye for detail to verify document accuracy, ensure compliance, and conduct thorough research on back taxes or other financial matters. Interpersonal Skills: Ability to build positive relationships with current and prospective residents, promote community engagement, and collaborate effectively with team members. Problem-Solving: Capacity to identify and resolve issues related to contracts, payments, or compliance, and proactively address challenges in the sales and move-in process. Sales Support: Willingness to assist Sales Managers in various aspects of sales operations, including coordinating lease signings, stocking sales aids, and organizing special events. Initiative and Adaptability: Demonstrated initiative to take ownership of tasks, adapt to changing priorities, and contribute to the overall success of the sales team and Roberts Communities. EDUCATION & EXPERIENCE: Bilingual English and Spanish required. High School diploma or GED required. Completion of 2 years of college preferred. Minimum of 5 years of office administration experience. Professional phone demeanor when interacting with customers. Strong verbal and written communication skills. Language Proficiency: Ability to fluently read, write, and speak English and Spanish. Must possess a valid Driver's License. Familiarity with basic accounting principles. Experience with property management software such as Rent Manager, Yardi, or similar platforms would be advantageous. Proficient in MS Office applications such as Word, Excel, and Outlook. Ability to work effectively both independently and as part of a team. PHYSICAL REQUIREMENTS: Constantly sit, talk, or hear; Frequently use hands. Manual dexterity for handling paperwork and using office equipment. Clear vision and hearing for reviewing documents and communicating effectively. Capability to lift up to 10 pounds. BENEFITS: Medical, Dental, and Vision Employer Paid Life Insurance Voluntary STD, LTD, Life, Accidental, and Critical Illness PTO and 11 Paid Holidays 401(k) Working in an inclusive community! Complimentary stay at one of our resorts! COMMITMENT TO DIVERSITY: Roberts Resorts & Communities stands firm in our commitment to Equal Employment Opportunity. We believe in a workplace free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. Diversity is our strength. We foster an inclusive environment where authenticity is valued, and everyone feels a sense of belonging. We empower individuals to reach their full potential and contribute their best. Join us in creating a workplace where diversity is celebrated, voices are heard, and excellence thrives. If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to *********************.

The Facilities Office Coordinator is responsible for supporting the efficient operation of the facilities management department, specifically, and the business services division, generally. Physical Demands Must be able to lift boxes up to seventy pounds Required Qualifications Familiar with computerized database, work order system Strong interpersonal and communication skills and attention to detail Ability to cope with numerous interruptions Must be able to lift boxes up to seventy pounds Preferred Qualifications AAS in Office Management Technology

Requirements Requirements & Essential Functions: Maintain, program, and troubleshoot POS system settings including pricing, menu builds, and user access across multiple outlets. Serve as primary POS contact for setup, training, and technical support during major events. Support administrative functions for the F&B team including scheduling, supply orders, credential tracking, and onboarding documentation. Assist with event logistics such as hospitality prep, uniform inventory, and department coordination during race weekends. Collaborate with internal teams and vendors to ensure smooth operational execution before, during, and after events. Track POS hardware inventory and coordinating deployment, maintenance, and returns. Knowledge, Skills, and Abilities: Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships. Hires outstanding candidates; has sound judgment in identifying strengths and weaknesses of others. Drives the team and the organization for results to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation. Ability to make tough decisions, gains input from others and moves decisions forward in the organization. Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly. Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow. Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization. Required Qualifications: Bachelor's Degree preferred 1 - 3 years of experience in POS management, administrative support, or venue operations Strong written and verbal communication skills required. Experience with POS platforms (SkyTab, Square) strongly preferred Experience with large scale temporary facilities, complementary to permanent facilities for an event (with over 100K guests), a plus Experience in supporting live events, hospitality, or food & beverage teams, a plus Physical Demand & Work Environments: Ability to stand, sit, use hands to handle, or feel, reach with hands and arms. Ability to lift and/ or move up to 25 pounds. Ability to squat, bend, twist, push/pull. Ability to stand/walk for long periods. Specific vision abilities required by this job include close vision and distance vision. Work in extreme environments outdoors throughout the year. The noise level in the work environment is usually moderate but can be loud during events. Salary commensurate with experience. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. EQUAL EMPLOYMENT OPPORTUNITY: COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Summary/Objective The Office Coordinator plays an integral part in ensuring a smooth and efficient office environment and elevates the productivity of the departments the role supports. The position encompasses a range of accountabilities from front office reception to administrative support. Essential Functions General Office Front Desk Serve as front desk coordinator who greets guests and coordinates the flow of guests and meetings. Screen incoming calls. Office Space Manage and prepare conference rooms, space requests, technology needs. Assists with daily operations of corporate office (contract services (janitorial, coffee service, kitchen rentals) IT liaison services, work order requests. Administration Tracks and programs new users, FOBs and door schedules for access control system and parking passes. Collecting & distributing mail; arrange courier and FedEx services; postage meter. Reconcile credit card statements via Certify. Plan and coordinate office celebrations, calendar invites, catering. Order, track and maintain adequate office supplies. Required Education and Experience HS Diploma or GED required Minimum 2 years' experience related experience (Front desk, administrative assistant) Intermediate MS Outlook, Word, Excel Ability to lift up to 25 pounds

Role: MS Office 365 Admin Duration: 6+ Months BGV will be done for the selected candidates. 5+ years of experience as an administrator working in MS Office 365 environment Advanced technical aptitude working in Office 365. Assisted with the deployment of Office 365 Troubleshoot and Resolved technical issues and monitored Office 365 systems Providing ongoing support for Microsoft Office 365 as needed. Expert Knowledge of PowerShell for Office 365 technologies Please respond with your word resume and requested details: Full Name : Work Authorization: Contact Number : Email ID : Skype ID: Current location: Willing to relocate : Rate/hr : Additional Information All your information will be kept confidential according to EEO guidelines.

Kaiea is seeking an Office Administrator to work on site in San Antonio, Texas. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam's 401K ...and much, much more! Job Description: We are seeking a reliable and organized Office Administrator to support the day-to-day operations of our office. The ideal candidate will manage administrative tasks, coordinate office activities, and ensure smooth internal processes while providing excellent support to staff and visitors. Key Responsibilities: Manage daily office operations and administrative procedures Answer and direct phone calls, emails, and other correspondence Maintain office files, records, and documentation (digital and physical) Schedule meetings, appointments, and travel arrangements Order and manage office supplies and equipment Support HR tasks such as onboarding, timesheets, and leave records Assist with basic accounting tasks (invoicing, expense tracking, data entry) Coordinate with vendors, service providers, and building management Prepare reports, presentations, and internal communications Ensure the office environment is organized, safe, and efficient Manage corporate functions to include registering companies in TX and other states, and keeping track of annual renewals. Required Qualifications: High school diploma or equivalent (associate's or bachelor's degree preferred) Proven experience in an administrative or office support role Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in Microsoft Office or Google Workspace Ability to multitask and prioritize workload effectively High level of professionalism and confidentiality Preferred Skills and Attributes: Experience with office management software or ERP systems Basic bookkeeping or HR support experience Problem-solving mindset with attention to detail Ability to work independently and as part of a team Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled. Job Posted by ApplicantPro

Ingram Hills Dental is now hiring a Full Time Dental Office Administrator in San Antonio, TX! Schedule: Monday - Thursday 6:45 am - 3:00 pm We are seeking an Dental Office Administrator to join our community of collaborative, high-quality clinical, business and operations professionals. To learn more about this practice, visit: ********************************* Full-Time (FT) Employees are eligible for: Paid Time Off Paid Company Holidays, Bereavement, and Jury Duty Paid $25k Basic Life & AD&D insurance Medical, Dental, and Vision Short Term Disability Voluntary Life & AD&D Insurance Pet Insurance Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives Additional employment benefits include: Patient-centric community approach Work/life balance Opportunity for career growth Professional development and support with continuing education Strong business and operational teams Employee Assistance Program (EAP) for all employees and their household 401K Responsibilities Manage administrative duties Accounting for patients and making sure that relations are maintained Organizing and helping with claims Answers incoming calls to include new patients and emergencies Appointment scheduling Requesting records Patient follow ups Manage unscheduled and treatment pending lists to ensure patient follow through to meet scheduling goals Qualifications High school diploma 2 or more years dental front office experience Computer proficiency and ability to learn new programs Exemplary customer service and interpersonal skills Positive attitude and professional demeanor Outstanding verbal and written communication skills Strong multi-tasking and organizational skills Ability to collaborate with a team Equal Employment Opportunity Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Summary/Objective The Office Coordinator plays an integral part in ensuring a smooth and efficient office environment and elevates the productivity of the departments the role supports. The position encompasses a range of accountabilities from front office reception to administrative support. Essential Functions General Office Front Desk Serve as front desk coordinator who greets guests and coordinates the flow of guests and meetings. Screen incoming calls. Office Space Manage and prepare conference rooms, space requests, technology needs. Assists with daily operations of corporate office (contract services (janitorial, coffee service, kitchen rentals) IT liaison services, work order requests. Administration Tracks and programs new users, FOBs and door schedules for access control system and parking passes. Collecting & distributing mail; arrange courier and FedEx services; postage meter. Reconcile credit card statements via Certify. Plan and coordinate office celebrations, calendar invites, catering. Order, track and maintain adequate office supplies. Required Education and Experience HS Diploma or GED required Minimum 2 years' experience related experience (Front desk, administrative assistant) Intermediate MS Outlook, Word, Excel Ability to lift up to 25 pounds

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Free uniforms Health insurance Paid time off Vision insurance Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Coordinator, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period.

SourcePro Search has a fantastic opportunity for an Office Administrator with our large, global law firm client. The successful candidate will have at least 10-years of law office human resources experience and a PHR or SCHRM-CP certification is preferred. This role offers a competitive base salary, bonus and great growth potential. Key Responsibilities: Collaborates with Office Managing Partner, Human Resources Staff, and other Office Administrators to ensure consistent practices/procedures with the other offices of the Firm. Continually reviews staffing levels to maintain effective secretarial staffing ratios while consistently measuring service levels to ensure the highest degree of service is being provided to the office. Assists with reviewing and monitoring paralegal usage and workflow as needed. Handles all aspects of staff supervision, including recruiting for select office staff positions, managing workflow, assisting with planning to cover vacancies to ensure service levels are maintained, completing new hire paperwork and onboarding tasks in a timely manner, conducting exiting interviews as needed, handling exiting tasks, preparing and conducting salary/performance reviews, reviewing and approving timecards, and other HR-related activities as necessary. Assist with integrating new attorneys, including lateral partners, into the Firm; and for departures, completing attorney departure processes. Collaborates with HR to resolve employee relations issues and conduct employee performance meetings and disciplinary action meetings. Prepares office event budget as well as assisting facilities with office facilities budget, provides monthly variance reports and various financial reporting. Processes all office-related invoices within approved budget guidelines. Collaborates with the IT and Training departments to address and meet the technical needs of the office, including training new hires, local phone programming and other required IT support. Provides practice support to various departments in the office by working with the partners and other attorneys on staffing, technical and procedural needs relating to the individual practices. Assists with facilities related tasks such as service calls as needed, coordinating carpet cleaning, and other general office maintenance. Assists with planning construction and renovation projects and space planning; manages office assignments and relocations, liaise with landlord, oversees office services (mail/copy centers) to ensure office needs/service levels are met. Maintains and updates floorplans and artwork utilizing the StaffMap program. Maintains business continuity/disaster preparedness and recovery plan for office. Coordinates office functions, social events and charitable contributions initiatives. Ensures content for office page on Intranet is accurate and up to date. Provides general leadership, motivation, acknowledgement, guidance, counseling and strives to ensure strong communication and high morale at all levels. Attendance at staff meetings and various Firmwide administrative meetings. Establishes annual objectives for the office and ensures achievement. Maintains membership in Association of Legal Administrators (ALA) and attends regular meetings to obtain knowledge in order to stay abreast of industry standards. Manages other duties, tasks and projects as assigned. Knowledge, Skills & Attributes: Bachelor's Degree required. Minimum 10+ years of experience as a supervisor or manager of office administration in legal or professional services required. Experience dealing with human resources issues and knowledge of federal and local labor and employment laws. Demonstrated leadership abilities, including interpersonal, supervisory and team-building skills. Solid planning and organizational skills, including demonstrated ability to manage multiple diverse projects concurrently. Excellent customer service skills with the ability to interact effectively with all levels of Firm personnel. Superior oral and written communication skills. Demonstrated diplomatic tact and consensus building skills. Solid working knowledge of Windows 10, Microsoft Office 2010 (including Word, Excel, and PowerPoint) and Outlook. ****************************

We are accepting applications for Office Administrators! The Office Administrator plays a key role in ensuring the smooth daily operation of the office. This position provides administrative support to staff, manages office functions, and serves as a central point of contact for employees, clients, and vendors. The ideal candidate is organized, professional, and efficient, with the ability to multitask and maintain a positive, solutions-focused attitude. Key Responsibilities Greet visitors and maintain a welcoming, professional front-office environment. Answer and direct phone calls, emails, and general inquiries. Schedule appointments, meetings, and conference room usage. Maintain organized filing systems-both digital and physical. Assist with data entry, document preparation, and report generation. Manage office supplies, place orders, and track inventory. Coordinate mail, package deliveries, and outgoing shipments. Support HR or management with basic administrative tasks as needed. Ensure office equipment is maintained and service requests are addressed promptly. Assist with onboarding tasks for new employees (e.g., setting up workstations, collecting paperwork). Help with invoice processing, expense tracking, or other simple bookkeeping tasks (as needed). Contribute to a positive, organized, and supportive office environment.

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately. Essential Job Responsibilities: Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment Collect PCard receipts from cardholders weekly and reallocate expenses as required Assist with processing of client funds requests as required Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates Ensure business documents are retained as per policy Performs other duties as assigned Qualifications Two years of related office management or bookkeeping experience Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company Experience in managing systems, processes, and people Must be able to work independently as well as part of a team Capable of working responsibly with highly confidential information Must meet all agency requirements for pre- employment as required by Company and/or State regulations Education: Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience Certificates, Licenses, Registrations: Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)

Job Description At TerraFirma, we're redefining how the world moves earth for construction. Founded by former SpaceX engineers and backed by Bain Capital Ventures, TerraFirma is automating construction to make it faster, cheaper, and safer. Our Story & Mission At SpaceX, we were part of the teams that built the largest rocket in human history, launched the largest constellation of satellites ever made, and delivered connectivity to millions of people worldwide. What we learned was simple: infrastructure is everything. At Starbase, the biggest barrier to launching missions to Mars was not building the rocket. It was how slow, expensive, and complex it was to build the infrastructure around it. We lacked buildings, roads, water, power, communications, and waste management, and constructing them took far more time and resources than it should have. From a first-principles perspective, that doesn't make sense. It shouldn't be this hard or costly to create the foundations for progress. That's when we realized something important: the same engineering mindset that enabled us to tackle space exploration and mass manufacturing could be applied to infrastructure. By bringing the principles of simplification, iteration, acceleration, and automation to construction, we can unlock a new era in how the world builds. Accelerating infrastructure unlocks progress across every domain, creating a self-sustaining engine for tackling humanity's toughest challenges. The innovations we develop on Earth will lay the groundwork for the technologies that one day make settlement on Mars possible. Job Overview You will be the person who makes our HQ work day to day. You will keep the space organized and stocked, coordinate vendors and repairs, manage shipping and receiving, and own IT procurement and equipment setup. You will also prepare the site for recruiting onsites and client tech demos and support team events and off-sites. Responsibilities Serve as the primary point of contact for our HQ and coordinate day-to-day site operations Manage vendors across cleaning, maintenance, repairs, and security, and ensure issues are resolved quickly Own shipping and receiving, including package intake, outbound shipments, and onsite deliveries Maintain office and kitchen inventory, keep spaces stocked and organized, and run food programs for the team Plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations Own end-to-end logistics for team off-sites including travel, venues, schedules, activities, and budgets Procure and manage office IT equipment including laptops, monitors, peripherals, and basic inventory tracking Ensure every new hire is set up on Day 1 with a ready workstation, access badges, and onboarding supplies Troubleshoot basic workplace and equipment issues and escalate quickly when needed Support leadership with ad-hoc administrative tasks and calendar coordination as required Basic Qualifications 3+ years of experience in office management, workplace operations, or executive administration Demonstrated ability to manage vendors, budgets, and facility operations with high attention to detail Strong organizational skills with the ability to prioritize multiple high-urgency tasks in parallel Comfortable purchasing and managing IT equipment inventory and using modern collaboration tools Experience planning events or off-sites for 50+ people A high-agency, hands-on mindset with a “no task is too small” attitude Preferred Skills & Experience Experience in a high-growth startup environment Experience supporting engineering, hardware, or operations teams Previous experience with IT procurement or basic IT support Familiarity with safety and compliance considerations in a mixed office and workshop environment Additional Requirements Must be willing to work extended hours or weekends when needed to support critical events or deadlines Must be able to lift up to 25 lbs for handling deliveries and supplies Comfortable with working in a fast-paced startup environment Must be willing to relocate to Austin, TX if not within commuting distance Compensation & Benefits Base compensation will vary based on factors such as relevant experience and education. Salaries and leveling will be determined on a case-by-case basis if an offer is extended. Our total compensation package also includes equity in TerraFirma. Relocation packages are available to help cover moving costs, if applicable.

Job DescriptionBenefits: 401(k) matching Training & development Bonus based on performance Competitive salary Opportunity for advancement Must be proficient with all forms of digital communications and technology. Will be responsible for sending, tracking, and uploading all communications and accompaning documents. Must be proficient with typing and confident to make and receive professional phone calls. Will be responsible for scheduling and sending invoices with various online platforms and the necessary customer follow ups and employee communications necessary. At ServiceMaster Clean, we recognize that quality is the foundation of our success. For over 60 years, weve delivered cleaner, healthier, and safer environments for our customers, and as a Office Admin/ Digital Marketing youll be a key leader in upholding those standards. Your leadership and attention to detail will ensure our team excels and our customers are consistently impressed. Why Youll Love Working Here: Competitive Pay: Your expertise and leadership are rewarded. Flexible Schedules: We value your time and provide options to suit your life. Career Growth Opportunities: Chart your path to success with us. Paid Training: From day one, we invest in your growth and development. Employee-Focused Culture: Youre not just part of a teamyoure part of a family that values your contributions and supports your success. What Youll Do: As the Office Admin/ Digital Marketing , youll oversee and elevate the cleanliness of our customer facilities, ensuring every space meets the highest standards. Your responsibilities include: Leadership: Supervise and guide janitorial staff, ensuring they have the tools and support to excel. Quality Assurance: Inspect work to ensure it meets ServiceMasters rigorous cleaning standards. Hands-On Cleaning: Step in to perform tasks such as sweeping, mopping, dusting, polishing, restroom care, and trash removal as needed. Supply Management: Maintain and monitor inventory of cleaning supplies and equipment. Facility Maintenance: Oversee the cleaning of key spaces, including lobbies, cafeterias, break rooms, and restrooms, to ensure a clean, welcoming environment. What You Bring to the Team: Attention to Detail: A sharp eye for quality and the ability to identify areas for improvement. Leadership Experience: Prior experience as a custodian, janitor, or housekeeper is a plus, but strong work ethic and willingness to learn are essential. Physical Stamina: Ability to stand, walk, lift up to 25 lbs., and perform physical tasks throughout the shift. Problem-Solving Skills: Adapt to challenges and resolve issues with confidence and professionalism. Team Player Attitude: Contribute positively to a collaborative work environment, showing respect for coworkers and customers. Why ServiceMaster Clean? Were more than a cleaning companywere a company that values people. Our team members are the heart of what we do, and were committed to creating an environment where you feel appreciated, supported, and empowered to succeed.

Our semiconductor client is seeking a direct hire Office Administrator who is bilingual in Japanese. This role requires onsite x5 per days. The office is in the zip code area of 78758. A bachleor's degree is required. Office Administrator This position is responsible for coordinating and managing a variety of office administration functions, including HR support, day-to-day office management and reception, shipping/receiving, purchasing, and sales and service support across various locations. Essential Job Functions Office Administration Provide general office support, including mail distribution, answering telephones, filing, catering, ordering supplies, etc. Take minutes for meetings and hearings. Ensure operations of office equipment by completing maintenance and calling for repairs. Organize and compile company records and documentation. Schedule meetings, organize calendars, and record meeting minutes. Prepare well-packed shipments and maintain shipping materials such as boxes, cushions, bubble wrap, and tape. Receive and distribute packages accordingly. Support travel arrangements (domestic and international), including hotel, flights, and rental cars. Implement management policies and procedures to improve workflow and reporting efficiency. Manage and renew contracts with corporate service providers, including insurance, benefits, vehicles, and office leases. Prepare and file statements and reports for government and insurance agencies as required. Identify administrative needs and develop appropriate solutions or recommendations. Coordinate activities across various departments or teams. Interpret and apply relevant laws, rules, and regulations. Handle employee inquiries and refer matters to the appropriate party, ensuring follow-up. Answer general inquiries from customers, vendors, or colleagues. Handle sensitive information confidentially. Assist field service engineers with scheduling meetings and reporting. Perform other related duties and responsibilities as assigned. Inventory, Parts, and Asset Management Maintain inventory records to ensure sufficient quantities of parts and/or products. Ensure timely delivery of ordered parts/products, meeting negotiated prices and quality standards. Coordinate cost-effective distribution methods for parts/products with suppliers. Adapt and use internal and customer portal sites for purchase orders and reporting. Prepare requisitions, purchase orders, and related forms. Communicate with the accounting team to ensure timely processing of inventory payables. Interface with sales and service teams to coordinate purchasing and inventory management. Confirm items, prices, and freight costs for purchasing shipments and forward invoices to accounting. Professionally communicate with suppliers and other stakeholders. Organize information using various formats, such as Excel charts, diagrams, or emails. Lead cost reduction negotiations with suppliers. Coordinate and maintain records for registering and disposing of assets, inventory, and parts. Assist with additional projects as assigned by management. Export/Import and Shipping/Receiving Coordinate import, export, and shipping documentation. Prepare shipping documents in compliance with export and import regulations. Track and follow up on shipments, ensuring timely deliveries. Stay informed about country-specific regulations for documentation, packaging, and labeling. Handle physical shipment tasks, including handling shipments up to 100+ pounds with tools like dollies. Prepare and securely pack shipments, maintaining all necessary shipping materials. Investigate and resolve shipment issues, keeping relevant parties informed. Communicate with customs brokers and freight forwarders to manage shipment schedules and resolve issues. Assist customers, vendors, or colleagues with shipment-related inquiries. Knowledge of handling hazardous goods is preferred. Human Resources Assistance Support recruiting activities, including organizing interviews and onboarding preparation. Advise management on employee relations issues and resolve employee complaints. Execute human resources policies and procedures. Identify legal requirements and ensure compliance with government reporting regulations. Assist with various HR-related tasks as needed. Other Responsibilities Seek constant improvement in work processes. Perform other duties and projects as assigned by management. Maintain high ethical standards in the workplace. Report any issues or problems to management for resolution. Ensure good communication with supervisors, staff, customers, and stakeholders. Comply with all company policies and procedures. Maintain a clean and safe working area. Job Requirements Skills Accuracy, attention to detail, basic math skills, effective communication (oral and written), dependability, initiative, confidentiality, multitasking, planning and organizing, team collaboration, and office management. Qualifications Bachelor's degree (B.A.) required Tools & Equipment General office equipment, including phones, personal computers, fax machines, and copiers. Proficiency in Windows operating systems and MS Office software. Work Environment & Physical Demands Work Environment Primarily office-based. Occasional local travel by car for business purposes; no overnight travel required. Physical Demands Ability to sit, stand, walk, use hands and fingers, and reach with arms. Occasionally lift and/or move up to 15 pounds. Ability to handle shipments up to 100+ pounds with tools like dollies.

Who We AreArrive Logistics is a leading transportation and technology company in North America with plans to grow significantly year over year. Our success is a testament to our remarkable team and what we're building together. We're committed to providing employees with a meaningful work experience and have established an award-winning culture that supports personal and career development in a fun, casual, and collaborative environment. Who We WantThe Office Administrator is key to maintaining a vibrant and efficient workplace. You will manage a range of responsibilities, from providing a seamless front desk experience for visitors and new hires, to managing office supplies and inventory, and coordinating facilities and operational support across all departments.What You'll Do Greet all visitors and alert relevant employees of their arrival. Oversees and supports administrative duties in the office and ensures that the office is operating smoothly. Manage and process orders for office supplies Coordinate with our facilities team to ensure all office deliveries are received by our employees, including lunches, mail, and FedEx/UPS packages. Log and track all incoming company checks for processing by the accounting team. Coordinates with Executive Admins, Recruiting, and Training on a regular basis to plan for visitors in each office. Liaises with the Facilities and IT departments on office setup and condition, including, desk equipment, cleaning, repairs, and building security. Support day 1 onboarding and interviewing experience for new employees and candidates visiting the office. This includes office tours, lunch orders, and processing I9 documents. Serve as the point of contact for general office questions and office-related problem-solving. Work collaboratively with the Marketing team as select projects arise. Qualifications 1 year of consistent experience in a similar administrative role. Outstanding communication skills, both verbal and written. Proven ability to work successfully in both individual and collaborative environments. Previous experience working with members of an executive team is preferred. Familiarity with Gmail and Google Calendar functionalities. Proficient in Microsoft Word, PowerPoint, and Excel. The Perks of Working With Us Take advantage of our comprehensive benefits package, including medical, dental, vision, life, disability, and supplemental coverage. Invest in your future with our matching 401(k) program. Build relationships and find your home at Arrive through our Employee Resource Groups. Enjoy office wide engagement activities, team events, happy hours and more! Leave the suit and tie at home; our dress code is casual. Work in the booming city of Austin, TX - we are in a convenient location close to the airport and downtown. Park your car for free on site! Start your morning with a specialty drink from our fully stocked coffee bar, Broker's Brew. Sweat it out with the team at our onsite gym. Maximize your wellness with free counseling sessions through our Employee Assistance Program Take time to manage your physical and mental health - we offer company paid holidays, paid vacation time and wellness days. Receive 100% paid parental leave when you become a new parent. Get paid to work with your friends through our Referral Program! Get relocation assistance! If you are not local to the area, we offer relocation packages. Your Arrive ExperienceWhen we say “award-winning culture,” we mean it. We've been recognized as a top workplace by Inc. Fast Company, Fortune, and earned Top Workplaces and Great Place to Work, to name a few. We intend on topping many more of those lists in the years to come, but we're not in it for the trophies. We're committed to culture because it keeps us connected to each other and invested in our shared success while having a blast along the way. Our employee-founded resource groups create communities within Arrive's walls, including Women in Logistics, Emerging Professionals, Prisms, Black Logistics Group, Salute and Unidos. Notice: To ensure a safe and transparent interview process, we want to note that Arrive Logistics adheres to strict recruitment practices. Candidates undergo an interview process, and Arrive Logistics does not provide unsolicited job offers. If you have concerns about receiving a fraudulent offer, please contact ************************************* for verification.