Branch office administrator jobs in New Jersey

Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8:00 am - 5:00 pm. The pay rate for this position is $20 - $25 per hour. Job Duties: Typing correspondence Create and maintain spreadsheets Verify and process expense reports Copy, file, and assemble documentation Maintain excellent attention to detail Communicate with employees and all levels of management Maintain office supply inventory including purchase and replenishment of office supplies Willing to work a reasonable amount of overtime Additional administrative duties as needed Requirements: High School Diploma or GED One year of office/clerical experience in a business office. Familiar with Microsoft Office suite including Word, Excel, and PowerPoint. Familiar with Microsoft Dynamics 365 ERP System Excellent written and verbal communication J & J pays WEEKLY and we offer Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a $$$ Referral Bonus $$$ !!! If you have previously registered with us, please call our office at 856-751-5050 so that we can update your information with you. If you are interested in signing up with J & J Staffing Resources today, please copy and paste the link below into your web browser to get started. https://hrcenter.ontempworks.com/en/JJStaff Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!

Office Management: Oversee daily office operations, manage office supplies and equipment, and maintain a clean and organized work environment. Record-Keeping and Data Entry: Organize and maintain paper and digital files, update records in databases, and ensure accurate record-keeping and labeling. Administrative Support: Help in day-to-day admin work. Inventory and Supply Management: Track office supplies, clean and manage inventory. Procedural Compliance: Ensure company policies and procedures are followed and contribute to process improvements. Support Functions: Involve in various support functions Note - VBeyond is fully committed to Diversity and Equal Employment Opportunity.

Job Title: Administrative Assistant Type of Employment: Temporary to Permanent In Office/Hybrid/Remote: In office Hourly: $21/hr LHH is partnering with an environmental services organization to hire a temp to permanent Administrative Assistant. This role is fully in office with hours from 8:30AM to 5:30PM with a 1-hour break, Monday through Friday. The qualified candidate should have a bachelor's degree in a field involving extensive writing and document review such as communications, marketing, journalism and have at least 1 year of corporate office experience. If this role is a fit to your background, please submit an updated resume for review. Responsibilities: Team up with the geotechnical engineering team to prepare, review and edit technical reports for customers Work within MS Office as well as multiple proprietary systems to accomplish tasks Act as the last set of eyes before reports are sent out to customer Assist with expense management Partner with all departments to ensure that projects are completed properly to the fullest extent possible Assist with any ad hoc tasks and projects as they arise Required Experience: Bachelor's degree required, preferably within marketing, journalism, communications or a related field At least 1 year of corporate office experience Proficiency in Microsoft Office Suite required Excellent written and verbal communication skills Extremely meticulous and detail oriented to ensure minimal error Hard working with an ability to function effectively in very fast paced environment Must be able to work overtime Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

*For a quick application text APPLY1 to 82174* *About Dent Wizard* Dent Wizard is the nation's undisputed leader in automotive reconditioning services and vehicle protection products - and our success is the result of the great people who serve our customers. We're stable, growing and have a strong business model, with opportunities in 43 states, 2.5 million vehicles repaired every year and more than 3,000 highly skilled employees. Help us reach new heights and receive the respect, rewards and recognition you deserve. *Administrative Assistant - Entry Level* 📍 *Now Hiring in Berlin, NJ * 💵 *$18-$20 Hourly* The *Administrative Assistant* serves as the primary liaison between the Manager and the reconditioning team. This entry-level role is ideal for someone who thrives in a fast-paced environment and is eager to grow within the automotive industry. *Primary Responsibilities:* * Log and track all workflow in priority order for shop employees * Communicate workflow issues to dealership contacts * Coordinate vehicle positioning and transportation * Support repair activity scheduling and coordination * Manage billing and invoicing processes * Ensure compliance with company procedures and policies * Provide feedback to management regarding issues and solutions * Complete administrative tasks accurately and on time * Conduct quality control inspections * Inspect vehicles for damage, recommend repairs, and provide estimates *Qualifications:* * Ability to work in a high-performance, fast-paced team environment * Proficient computer skills, including Internet and MS Office * Adaptability to changing environments and priorities * Strong communication and interpersonal skills * Excellent organizational and time management abilities * Attention to detail and commitment to high-quality standards * Professional appearance and demeanor * The compensation offered for this position will depend on qualifications, experience, and geographic location. The starting compensation is expected to be: $18.00 - $20.00/ HourWe offer a competitive & comprehensive benefit package including: paid time off, medical, dental, vision, and 401k match (50% on the dollar up to 7% of employee contribution). For more information on our benefit offerings, please visit our Dealer Tire Family of Companies [Benefits Highlights Booklet]( *EOE Statement: *Dent Wizard is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities. *ADA Disclosure: Any candidate who feels that they may need an accommodation to complete this application, or any portions of same, based on the impact of a disability should contact Dent Wizard's Human Resources Department to discuss your specific needs. Please feel free to contact us at ...@dentwizard.com.

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

This job posting is anticipated to remain open for 30 days, from 26-Nov-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: * Medical and prescription drug coverage, * Health Savings Account and Flexible Spending Account, * Voluntary Benefits (such as accident, hospital indemnity, and critical illness), * Well-being programs (such as the Employee Assistance Program), and * Retirement Plan (if compensated for 1,000 hours of service during the plan year). * In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Job Description Provides in-office support for Signature Science's Egg Harbor Township, NJ location, performing administrative, clerical, purchasing, receiving, and security duties for both external operational projects and internal administrative projects. The office administrator is also responsible for answering incoming calls, greeting visitors, directing calls and visitors to appropriate associates, mail distribution, requisition of supplies, as well as many additional duties as assigned. Essential Duties & Responsibilities: Office Management & Facilities: Serve as primary point of contact for office visitors, vendors, and delivery personnel Manage office security protocols including visitor sign-in, badge issuance, and access control Monitor and maintain office supplies inventory, order supplies as needed, and organize supply storage areas Process incoming and outgoing mail and packages daily Maintain office cleanliness standards and coordinate with cleaning services Monitor office kitchen and common areas, ensuring supplies are stocked and spaces are organized Manage office access cards Coordinate building maintenance requests and serve as liaison with property management Support on-boarding of new employees, including workspace setup and orientation to office procedures Prepare cubical for new employees including cleaning and supplies Support all company meetings, parties and events including planning, catering, decorating and ordering of supplies Ensure the Egg Harbor Township office, including front entrance and front desk have a professional and tidy appearance Project Administration / Purchasing Keep the ACY Purchasing board up to date with all purchases, purchase request updates, invoices, and status of orders Receive, review, and submit purchase requests through eRequestor with proper forms and approvals Draft approval e-mails for PM to review and send to COR for all project purchase orders exceeding $2k Receive and process all incoming deliveries and mail, ensuring correct items are received and not damaged and delivering to requester Update Receiving database in CostPoint and import packing slips to OnBase Run TSL Non-labor report for all DHS contracts, review invoice information (contract charged, dollar amount, description of items invoiced) and update ACY Purchasing board and Security Create monthly Material Transfer forms for all purchase orders invoiced, submit to COR of each contract, send signed Material Transfer forms to Property, and update ACY Purchasing board and Material logs with transfers Draft Labor and Non-Labor tables to be included in project monthly progress reports Answer any Purchasing and Invoicing questions employees or Purchasing department have Create and edit general correspondence (i.e., documents, memos, reports, etc.), presentations, and spreadsheets while ensuring the accuracy of form, spelling, punctuation, and compliance with company style standards Assist Small Business Liaison Officer in compilation of quarterly internal reporting and semi-annual external reporting for small business subcontracting plan performance Assist Procurement Specialists with follow up on back orders; expedite with vendor any special arrangements for delivery, and communicate to department and requesters the expected delivery date Required Knowledge, Skills, & Abilities: Proficient in Microsoft Office Suite Professional attitude and appearance Solid written and verbal communications skills Ability to be resourceful and proactive Customer service oriented Strong organizational skills and the ability to multitask in a busy office environment Reliable attendance and punctuality Physical ability to lift and move packages up to 25 lbs Professional demeanor when interacting with visitors, vendors, and staff in person Education/Experience: An Associate's Degree from an accredited college or university or equivalent degree. Study shall have included specialized courses in secretarial science. Shall have at least one year of experience in performing secretarial tasks in support of engineering and scientific or professional activities; OR shall have five or more years of experience in performing administrative / secretarial support tasks in support of engineering, scientific, or professional activities. Clearance: The ability to obtain a Department of Defense Secret Clearance and a Department of Homeland Security Fitness are required for this position. Supervisory Responsibilities: None Working Conditions/Equipment: This position is 100% on-site and requires daily presence in the Egg Harbor Township office as well as occasional presence at the Transportation Security Laboratory. The role requires long periods of sitting at a desk, working on a computer, and answering e-mails and calls. It requires receiving and handling incoming purchases and the ability to lift at least 25 lbs. The position involves frequent in-person interaction with employees, visitors, vendors, and delivery personnel. Powered by ExactHire:188937

Benefits: 401(k) 401(k) matching Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance We are looking for a reliable and detail-oriented Office Administrator to join our HVAC team. This role is the backbone of daily operationssupporting technicians, managing customer communications, and ensuring our scheduling and administrative processes run smoothly. The ideal candidate is organized, efficient, and comfortable working in a fast-paced environment. Job Description Answer inbound calls, emails, and customer inquiries professionally and promptly Schedule service calls, tune-ups, and installations while coordinating technician routes Create and update work orders, invoices, and job files in the CRM system Communicate with customers regarding appointments, estimates, follow-ups, and maintenance reminders Process payments, manage billing, and assist with accounts receivable Track parts orders, warranties, and equipment registrations Maintain office organization, filing, and general administrative duties Support management with reports, documentation, and special projects as needed Coordinate with field techs to ensure accurate job completion notes and documentation Help maintain a smooth flow of daily operations within the HVAC office Ongoing lead generation, process improvement, and marketing administrative tasks Job Requirements Previous office or administrative experience (HVAC or construction industry preferred) Strong organizational, multitasking, and time-management skills Excellent communication and customer-service skills Proficiency with computers, CRM systems, and basic office software Experience with Jobber or Service Titan a plus Ability to work independently and as part of a team Must be organized and highly detail oriented Comfortable working in a fast-paced, scheduling-heavy environment Basic understanding of HVAC terminology is a plus Reliable, punctual, and professional demeanor High school diploma or equivalent required Benefits 401K with employer match Competitive pay Medical, dental, and vision benefits Life & Accidental Death/Dismemberment Insurance - 100% Company Paid Paid Time Off, Holidays Off Paid, and Birthday Off Paid Incentives & Annual Bonus Weekly pay check About us Grille Mechanical Contractors is a family owned and operated, full service HVAC business. We have been proudly serving New Jersey for over 40 years. At Grille Mechanical, our reputation is built on a foundation of excellent workmanship and quality service. Our highly trained team specialize in servicing, designing, and installing top of the line heating and cooling equipment for both residential and commercial clients. We recognize that our employees are our greatest asset. We are proud to employ some of the most skilled and experienced heating, cooling, and home performance experts. If you have a passion for providing top quality service and are a hardworking, trustworthy employee looking to grow your career, we would love to have you join our team.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Bilingual Office Administrator Position Type: Full time Description: At Avantier, we're all about cutting-edge technology. We value our employees and believe in their growth and development. You'll make a real impact by partnering with managers and employees to support their professional growth, ensure a positive employee experience, and cultivate a strong company culture. We are a 23+ year old hi-tech international company specializing in Optical Design and Engineering Services and OEM manufacturing in the Photonics industry. We provide world class custom optical solutions to our global clients. Fast paced and never boring, we offer a rewarding work environment with a competitive compensation and benefits package. This is an excellent opportunity for a responsible highly energetic self-motivated individual who is fluent in Chinese and English. We are currently seeking an individual for the Bilingual Office Admin Support role. Company will train industry and business knowledge on the job. The candidate must be detailed oriented, and willing to learn. The candidate must be highly responsible, meticulous, good with calculations, well-organized, able to multitask, and must able to read, write and speak both Chinese and English. Are you ready to embark on this thrilling adventure? Seize the moment and become an integral part of our exhilarating journey at Avantier. Apply now and let's redefine the boundaries of what's possible together! Skills and Requirements: Must be fluent (verbal and written) in Chinese and English Must have excellent written and verbal communications skill Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce Excellent attention to detail, great organization and calculation skills Provides weekly reports Employee may be required to perform other office duties as requested, directed or assigned Must be self-motivated and driven Experience: 5+ years of working experience preferred Education: Bachelor's degree Work Hours: 9am - 6pm, M-F Salary: $55,000.00-$75,000.00 Work Location: In person (5 days a week) Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Supplemental pay types: Bonus pay Ability to commute/relocate: North Plainfield, NJ 07060: Reliably commute or planning to relocate before starting work (Required) Education: Bachelor's (Required) Experience: Microsoft Office: 5 years (Required) Administrative experience: 5 years (Required) Language: Mandarin (Required) Work Location: In person

HelloFresh's Office Experience Coordinator, Culture + Engagement, will be responsible for supporting key clerical and organization initiatives at our Distribution Center. This role is dedicated to enhancing our overall in-office employee experience. You will be the primary source of support for our team, managing everything from office amenities and facilities to ensuring a welcoming, well-organized, and energizing work environment. Your work will directly contribute to making the office a place where people genuinely want to be. In this role, you will focus on in-office experiences, purchasing and tracking inventory, organizing supplies, managing mail, enhancing aesthetics, and assisting teammates with in-office projects. You will be energized by this role if you enjoy event execution, customer service, staying super organized, and working collaboratively. We are seeking a highly organized, proactive, and engaging Office Experience Coordinator to join our team. This dual-focused role is critical to ensuring smooth office operations and fostering a positive, inclusive, and engaging culture within our Distribution Center. You will be part of a broader team working to streamline initiatives across our various brands and Distribution Centers. This role is 100% on-site in the Distribution Center. This is an in office, hourly position. You will… * Accurately track and reconcile purchases, adhering to the given budget and spending policy, and execute site indirect spend purchasing for items such as office supplies, snacks, catering, and general supplies. * Run morning setup, including resetting conference rooms and office furniture, stocking supplies, snacks, and conducting space walk-throughs; manage incoming/outgoing mail and office deliveries. * Spot inefficiencies, design and manage process improvements to achieve operational excellence, and partner on projects aimed at improving processes and procedures.. * Build and streamline local site programs to support an inclusive environment, promoting effective and engaging two-way communication using various vehicles (TV, video, flyers, text, postings, and in-person meetings). * Support the Culture & Engagement Team in the set up and execution of programming such as; recognition program, 2-way communication initiatives, growth and wellness and more. Foster strong cross-functional partnerships and work closely with Operations and local HR teams to ensure processes operate efficiently and to support them in owning and improving the employee experience. * Support the Local HR, and Operations Team as needed, including supporting ad hoc projects. You Are/Have * A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes * Aesthetics are essential, so this person should have a keen eye for detail and organization, and have very high standards for a neat and organized office * Comfortable with getting your hands dirty (literally and figuratively!) * A customer-focused mindset - in this role, every onsite employee is your customer * An ability to communicate clearly and effectively in both verbal and written form * Able to perform the essential functions of the position with or without reasonable accommodation, including: * Regularly lifting and moving up to 30 pounds without assistance * Stand and/or walk for prolonged periods At minimum, you have... * Must be at least 18 years old * 2+ years of work experience in a related office coordinator, customer service, and/or assistant position * 2+ years of experience in Employee Engagement * Experience with Excel and/or Google Sheets * A high degree of professionalism * Must follow all safety policies/procedures, as well as adhere to PPE/hygiene policies, in cooperation with the supervisor * GED/HS diploma required You'll get… * Competitive Salary & 401k company match that vests immediately upon participation * Generous parental leave of 16 weeks & PTO policy * $0 monthly premium and other flexible health plans * 75% discount on your subscription to HelloFresh (as well as other product initiatives) * Snacks, cold brew on tap & monthly catered lunches * Company sponsored outings & Employee Resource Groups * Collaborative, dynamic work environment within a fast-paced, mission-driven company This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors Newark, NJ Pay Range $26-$29 USD

MDD, a Davies Company, is a leading global forensic accounting firm specializing in insurance loss evaluations. With over forty offices across five continents, we manage a wide range of complex assignments, including insurance claims, commercial litigation, family law disputes, fraud investigations, and more. Our team provides expert witness testimony and extensive litigation support worldwide. MDD is seeking a part-time, detail-oriented and proactive Office Coordinator to support the Surety practice at our Cherry Hill office. This role will primarily focus on preparing and reviewing and reports, as well as overseeing administrative operations. The Office Coordinator will collaborate with clients, management, and team members to ensure smooth and efficient workflows. The ideal candidate will have experience in office administration, reporting, data entry, and research, along with strong communication and organizational skills. This individual should be able to work independently while also contributing effectively as part of a team. Note: this role is a 20 hours a week part-time role. Key Responsibilities * Greet persons entering the office and accommodate depending on the nature of the visit. * Answer, screen and forward incoming phone calls. * Prepare and review of spreadsheets, correspondence, power point presentations, client reports and expert reports. * Reconcile various accounts and other bookkeeping functions. * General office administrative duties: maintain upkeep of office, supplies, shredding, office equipment, and any office issues that arise. * Process checks and EFT payments in Quicken. * Research venues for marketing events and maintain lists of invitees and attendees. * Contribute to the preparation of projects and presentations. * Additional duties assigned by supervisor. Skills, knowledge & expertise * High School diploma required * Strong verbal and written communication skills * Understand proper office and phone etiquette * Organization and time-management skills, with the ability to prioritize tasks in a fast-paced environment * Professional and friendly attitude and appearance * Must be proficient in Microsoft Word, Excel, Outlook, Quicken and Power Point * Preferred: familiarity with QuickBooks, or other accounting software packages

We are offering an extraordinary opportunity for an enthusiastic and motivated individual to join our team as an Office Administrator for our Princeton, New Jersey office. Basic Function: The Office Administrator is responsible for a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans. Job Description 1. Answer and direct phone calls in a polite and friendly manner 2. Welcome visitors in a warm and friendly manner, and answer any questions visitors have 3. Maintain reception, storage, and all common areas in a clean and tidy manner at all times 4. Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer 5. Keep detailed and accurate records of visitor requests and of calls received 6. Receive deliveries; sort, scan, and distribute incoming mail 7. Take inventory of all office supplies and restock as needed 8. Maintain the general office filing system General Expectations: 1. Attention to details 2. Knowledge of the key contact and where to direct inquiries 3. Be professional with guests and colleagues 4. Provide Quality Customer Service 5. Be responsive to incoming inquiries from colleagues and management 6. Understand and be compliant with the Firm's policies and procedures 7. Deliver all work to a high-quality standard 8. Be able to multitask and prioritize Administrative and Marketing Responsibilities 1. Record time daily (or no later than 10:00 am the following morning) 2. Submit expense reimbursement forms in a timely manner 3. Identify opportunities to provide extended services to existing clients and discuss with engagement partner and account manager (if applicable) 4. Arrange office events 5. Set up Zoom/Teams meetings 6. Work with external vendors regarding office issues 7. Assist with staff onboarding and training of new employees 8. Scan various types of client documents (e.g. bank statements, investment statements, deposit slips, bills, etc.) 9. Run billing reports and prepare invoices 10. Contact clients regarding documents and unpaid invoices 11. Assist with various internal projects Responsibilities of our NJ Office Administrator: • Arrange Skype meetings, conference calls, car service and travel arrangements for Partners & Principals • Handle administrative matters including managing partners' calendars and correspondence • Create NJ Schedule providing availability for all Partner's & Principals in NJ Office • Answer, screen and route incoming phone calls, responding independently and providing as much client service as possible when requested • Arrange CPE training webinars for the NJ office • Schedule & arrange catered meetings/company lunches, volunteer events or NY outing events for the NJ Office • Arrange all conference rooms with proper AV equipment for video conferences • Proactively schedule and confirm meetings with clients and prospects • Maintain and release confidential documents to clients, lawyers and prospects • Organize and maintain various records in spreadsheets/databases or filing systems • Develop, enhance, and maintain relationships with potential clients or vendors • Manage office supply inventory, responsible for NJ Office purchasing and petty cash • Proofread and edit company documents for grammar and context errors, including drafting proposals, engagement and non-disclosure agreements • Collating Tax Returns • Mail-merge for Partners & Principals • Manage and track tax return processing • Use US Mail, FedEx, and other services to send and track priority mail and packages • Scanning, filing and bookmarking Tax Work papers in the CCH database • Provide assistance with Billing reports, process invoices, reconcile accounts, WIP and AR aging reports • Handle technical issues for NJ Office through outside vendor support

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our Edison, NJ location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Job DescriptionBenefits: 401(k) Paid time off Training & development Oversee daily office operations to ensure smooth functioning of the home care agency. Manage client intake, scheduling, and service coordination. Maintain accurate records, files, and documentation in compliance with state and federal regulations. Assist with hiring, onboarding, and training of staff. Monitor timesheets, progress notes, and payroll submissions. Handle phone calls, emails, and client inquiries in a professional manner. Prepare and process reports, authorizations, and billing paperwork. Support compliance with agency policies, licensing standards, and audits. Maintain effective communication between caregivers, clients, families, and support coordinators. Assist with marketing, community outreach, and maintaining referral relationships. Ensure office supplies, equipment, and software systems are well-managed. Provide administrative support to management and contribute to overall agency growth.

Lumitron Corporation is a small business specializing in lighting components for the aerospace and defense industry. Our niche is high-tech, sub-miniature lighting products manufactured to meet military and commercial cockpit/crew station illuminated display requirements. We are currently seeking an Office Administrator with a focus on Inside Sales Associate whose primary responsibility is to support customer orders from receipt to delivery, which involves tasks like data entry, verifying product availability, coordinating with Shipping and Production teams, and customer communication. Key responsibilities include ensuring order accuracy, updating records, preparing documents, and tracking orders to ensure timely and correct delivery. This role requires strong organizational skills, attention to detail, computer proficiency, and good communication skills. This position requires that the individual be detail oriented, well organized, and able to integrate as a team player. Strong computer experience in MS Outlook, MS Word, Excel, and Google Suite is required. Knowledge of shipping via Fedex, DHL, and UPS is a plus as is a technical background with a general knowledge of electronics and instrument lighting. Additional duties include, but may not be limited to: General office administration (answering phones/filing) with a special focus on Sales inquiries including following up on requests for quotes and tracking and following customer leads. Office duties include backup as needed for shipping team: Preparing invoices, packaging orders, and shipping (both national and international) via UPS, FedEx, DHL. Applicant Requirements The applicant should have: Creative problem-solving skills. The ability to quickly solve procedural problems and work as a team player to create new policies and procedures. The ability to work under pressure and optimism to take on challenges. The ability to follow through on all projects to successful completion. The desire to grow with the position and suggest new ideas for business expansion. Flexibility to take on additional responsibilities where needed. Benefits Medical/Dental/Vision, 401K, Flextime, Company Holidays, Bonus Opportunity, Annual Reviews.

Job Description We are hiring immediately for a full time ADMINISTRATIVE OFFICE PERSONNEL position. Note: online applications accepted only. Schedule: Full time; Monday through Friday, 8:00 am to 4:30 pm. More details upon interview. Requirement: Prior experience with Excel and Word, and familiarity with work order systems such as WorxHub, is preferred. Pay Range: $20.00 per hour to $22.00 per hour. WHAT'S IN IT FOR YOU A fun work environment, robust benefits package, great team members, and a career with one of the top hospitality companies in the nation! You'll work with a talented and supportive team that makes a real impact in the lives of those we serve. YOU'D MAKE A GREAT ADDITION TO OUR TEAM Our support services team is the core of our business. If you enjoy making a difference in the health and wellness of others, you will be a great addition to the Coreworks team! Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: Trains other staff members to perform work activities, such as using computer applications. Answers telephones, directs calls, takes messages and runs errands. Prepares meeting agendas, attends meetings and records/transcribes minutes. Makes travel arrangements. Completes work schedules, manages calendars and arranges appointments. Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Compiles, copies, sorts and files records of office activities, business transactions and other activities. Completes and mails bills, contracts, policies, invoices and checks. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Types, formats, proofreads and edits correspondence, reports and other documents. Reviews files, records and other documents to obtain information to respond to requests. Computes, records and proofreads data and other information. Processes and prepares documents, such as business or government forms and expense reports. Maintains and updates filing, inventory, mailing and database systems. Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints. Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions. Troubleshoots problems involving office equipment. Performs other duties as assigned. BENEFITS FOR OUR TEAM MEMBERS Full-time and part-time positions are offered the following benefits: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identify Theft Protection, Pet Insurance, and other voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. Coreworks is a member of Compass Group. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Coreworks maintains a drug-free workplace.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Free food & snacks Free uniforms Health insurance Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Proficient in Microsoft Products and willingness to learn other tech products inorder to streamline all office work

Assistant Office Administrator (Bilingual - English & Spanish) Temporary (Indefinite) Pay Rate: $21- $22 per hour Schedule: Monday - Friday, 10:00 AM - 2:00 PM Screening Requirements: Drug Test, Background Check, E-Verify Job Overview: We are seeking a bilingual (English & Spanish) Assistant Office Administrator with a positive attitude and strong attention to detail. This role involves general office duties, with a primary focus on data entry into QuickBooks. Key Responsibilities: ? Perform general office duties, including filing, organizing, and administrative tasks. ? Input and manage financial data in QuickBooks with accuracy. ? Assist with office communications in both English and Spanish. ? Maintain organized records and assist with routine office operations. ? Support the office team as needed with clerical tasks. Qualifications & Requirements: ? Bilingual - Fluent in English & Spanish (written and spoken). ? QuickBooks experience is not a requirement will teach you. ? Strong data entry skills with attention to detail. ? Ability to work independently and efficiently in an office environment. ? Reliable and able to commit to the scheduled hours. If you are detail-oriented, bilingual, and have QuickBooks experience, we encourage you to apply! Job Types: Full-time, Part-time, Temporary Pay: $21.00 - $22.00 per hour Schedule: Monday to Friday Application Question(s): Are you Bilingual with English and Spanish? Do you know Quickbooks? You can work : Monday- Friday 10am-2pm or are you open to a full time schedule 40 hours? Ability to Commute: Pine Brook, NJ 07058 (Preferred) Work Location: In person

Business Office (Leave Replacement) JobID: 3295 Secretarial/Clerical/Business Office