Branch office administrator jobs in New Rochelle, NY

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

Epicured | Culinary Project Assistant Pay: $55,000 annual salary Job Title: Culinary Project Assistant Job Type: Full-Time (Monday - Friday 9am-6pm) Why Epicured? Epicured is on a mission to combat and prevent chronic disease, translating scientific research into high-quality food products for patients nationwide. Our evidence-based approach brings together the best of the clinical and culinary worlds to help people eat better, feel better, and live better one meal at a time. By joining our Culinary team, you'll support critical work at the intersection of food, healthcare, and innovation - helping to ensure that every meal we create meets Epicured's exacting standards for nutrition, consistency, and quality. Role Overview Epicured is seeking a Culinary Project Assistant to support recipe data management, scaling, and nutritional accuracy within our Culinary Resource Planning (CRP) system, Gally. Working directly with our Chief Culinary Officer, and Executive Chef this role plays a central part in translating culinary creativity into operational precision across our Healing Foods Facility. This position is ideal for someone analytical, organized, and excited to blend culinary operations with data-driven systems. Key Responsibilities Input, maintain, and verify recipe data in Gally, Epicured's Culinary Resource Planning (CRP) system. Partner closely with the Chief Culinary Officer & Executive Chef on recipe entry, nutrition outputs, scaling calculations, and production-ready formatting. Serve as a liaison between the Culinary team and Gally to resolve issues, test features, and optimize workflows. Ensure accuracy of ingredients, yields, portion sizes, allergen flags, and nutritional outputs across all recipes. Support culinary operations in organizing recipe files, updating documentation, and standardizing formats across teams. Assist with various culinary projects, including new product development, menu updates, and process improvements. Qualifications Bachelor's degree required. 1-3 years of experience in data analysis, production systems, or culinary operations support. Strong analytical skills and excellent attention to detail. Comfortable navigating database-driven tools or ERP-like platforms. Strong communication and collaboration skills; ability to work with chefs, operations teams, and technical partners. Preferred Qualifications Spanish-speaking preferred. Background in nutrition, food science, or culinary operations. Experience with recipe management software or ERP systems. Compensation & Benefits Salary Range: 55,000 Benefits include: 401(k) Health, Dental, and Vision insurance Unlimited Paid Time Off (PTO) Employee meal discounts Growth opportunities within Epicured's Culinary and Operations teams Equal Employment Opportunity Epicured is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of age, race, creed, color, national origin, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, or any other protected status under federal, state, or local law. How to Apply Apply via job board or email your resume to *********************** with the subject line “Culinary Project Assistant - Glen Cove.”

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions. 50 keystrokes per minute, Microsoft Office knowledge intermediate level. Interpersonal skills, both verbal and written. Excellent customer service skills. Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons with nurses, physicians, and staff. Ability to interact with patients all day.

ABOUT US Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City. POSITION OVERVIEW Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking, and related forms of gender-based violence. Sanctuary's Pro Bono Project expands access to justice for survivors by partnering with the private bar to provide pro bono representation and legal support. Each year, we collaborate with approximately 75 law firms and 1,200 pro bono attorneys. We are seeking an enthusiastic, detail-oriented, and highly professional Project Assistant to join our Pro Bono team. The ideal candidate will be passionate about advancing justice for survivors of gender-based violence and skilled at building strong partnerships with law firms, volunteer attorneys, and colleagues across the organization. This is an excellent opportunity for someone interested in the intersection of law, public service, and nonprofit management. The Project Assistant will gain broad exposure to Sanctuary's legal programs and play a key role in ensuring the success of pro bono initiatives in a dynamic, mission-driven environment. RESPONSIBILITIES Support the daily operation, administration, and coordination of the Pro Bono Project Serve as a logistical contact for law firm and corporate pro bono partners Help place pro bono cases with law firms and ensure pro bono attorneys receive timely case materials, background information, and technical assistance Manage and maintain accurate data in Salesforce, Sanctuary's case management system Assist a small number of clients with referrals and access to internal and external services, including financial grants, tutoring, housing, and counseling Maintain and enhance Sanctuary's Pro Bono Portal, an online resource center for pro bono attorneys Coordinate and provide administrative support for law firm pro bono clinics Help plan and implement Above & Beyond, Sanctuary's annual pro bono awards celebration Schedule client intakes and coordinate with referring agencies and internal teams Compile data and draft reports for funders and internal use Represent the Pro Bono Project at events, meetings, and trainings hosted by law firms, bar associations, and partner organizations On-board interns and volunteers Assist with the development of training materials for pro bono attorneys Organize trainings, meetings, and special events for law firm partners Perform additional duties as assigned to support the Pro Bono Project and its leadership Bachelor's degree or equivalent relevant work experience At least one (1) year of experience working in a law firm, or at least one year experience at a nonprofit or similar organization working or engaging directly with pro bono attorneys from law firms and/or volunteers who are assisting the non profit or similar organization as external counsel/legal service providers Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); comfortable learning new systems and managing digital workflows Experience with office systems (e.g. document management, scanning, etc.) Proactive, efficient, and highly organized self-starter who is flexible and able to manage multiple priorities Strong attention to detail and excellent communication and interpersonal skills Demonstrated passion for improving access to justice and a commitment to supporting survivors of gender-based violence High degree of professionalism, discretion, and integrity Strong team orientation and desire to collaborate with staff and external partners. Experience with survivors of trauma is a plus Budgeted Salary: $29.29 - $32.35 per hour (annualized base salary of $53,308/yr - $58,885/yr) ; based on completed years of experience pursuant to wage scale in accordance with collective bargaining agreement Work position is Full-time (standard 35 hours/week), Hourly/Non-Exempt Work schedule is currently Hybrid; must be able to meet job location schedule obligation Benefits: Health, Dental and Vision Insurance Employer-paid life insurance Employer retirement contribution Paid time off (Holidays, Vacation, Personal, Sick) Generous Leave Policy Flexible spending account / Health savings account Student loan assistance Tuition reimbursement program Gym reimbursement program Wellness program and rewards Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws. Survivors of gender-based violence are strongly encouraged to apply.

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

The Office Coordinator is responsible for supporting the Office Manager in the day-to-day operations of the company across multiple floors in the building as well as performing reception duties for meetings and appointments. This position supports the Wholesale business. The responsibilities described below are considered essential functions of the role. This position is based in our NYC office and requires working on-site. Key Responsibilities * Assists with overall office and showroom coordination * Performs reception duties for meetings and appointments * Manages showroom calendar and meeting space coordination * Orders weekly supply needs for the office * Communicates with outside vendors on a need basis (catering companies, copier company, cleaning company, coffee company, etc.) * Assists monthly credit card reports, expense reports and invoices * Coordinates shipments out of the office of product donations * Assists with large company events when needed (i.e. Sample sales, company lunches and events, etc) * Assists presidents and vice presidents with ad-hoc projects and daily tasks * Communicates effectively with all teams * Able to maintain multiple projects and deadlines with support and resources as needed Specific Job Skills: Essential duties include * Maintaining organizational skills in a fast-paced environment * Strong communication skills with internal and external teams * Excellent interpersonal and problem-solving skills * Moving and lifting boxes and furniture as needed (20lbs) Required Qualifications * High school diploma or equivalent experience * Minimum of 1-3 years experience in related field * Proficient in Microsoft Office Suite * Excellent interpersonal, problem-solving, and organizational skills. The expected base salary for this position ranges from $24.00-$26.00. Ranges are based on various factors such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, Steve Madden offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, and career opportunities within a dynamic team.

Temporary Office Administrator - Property Management Reports to: Director of Property Management & Property Manager Department: Operations Schedule: Temporary Full-Time, 3 months with possibility to extend employment; 9:00am to 5:00pm (occasional evenings/weekends for meetings or events) Pay Range: $58,000 to $62,000 Start Date: November 2025 Position Summary: The Administrative Assistant supports the Director of Property Management and Facilities leadership team by coordinating daily departmental operations, managing communications, and maintaining documentation across projects, vendors, and compliance programs. This role serves as the administrative hub of the department, facilitating information flow between internal staff, contractors, consultants, and external agencies. The ideal candidate will possess strong organizational, communication, and project coordination skills, with the ability to manage multiple priorities in a dynamic, fast-paced environment. Essential Job Responsibilities: Administrative & Departmental Support Provide direct administrative assistance to the Director of Property Management, Property Manager and Director of Security. Draft, edit, and distribute correspondence, memos, reports, proposals, and meeting materials. Prepare invoice payment approvals in coordination with Finance through Fidesic. Maintain electronic filing systems for contracts, insurance certificates, compliance documentation, and project records. Manage calendars, coordinate meetings, and prepare supporting materials Operations & Work Order Coordination Serve as first point of contact for maintenance and building service requests from church staff and tenants; log, track, and follow up on all requests through the work order system. Coordinate scheduling of inspections, contractor visits, and internal maintenance work in collaboration with the engineering and custodial teams. Track and update work order and project status reports, ensuring timely communication and closure of outstanding issues.. Vendor & Compliance Administration Maintain up-to-date vendor and contractor files, including COIs, service agreements, permits, and licenses. Assist in coordinating compliance documentation for Local Laws (LL87, LL88, LL97, LL126, etc.), NYSERDA programs, and insurance renewals. Support the scheduling of inspections, energy audits, and contractor site access. Departmental Organization & Communication Oversee office supply inventory, equipment maintenance, and document distribution within the Property Management suite. Serve as liaison between the Property Management, Security, and Finance Departments for scheduling and information sharing. Assist in onboarding and orientation for new departmental staff or vendors. Qualifications and Experience Requirements: Education: Bachelor's degree preferred; Associate's degree and equivalent experience accepted. Experience: Minimum of 3 years of administrative experience, preferably in facilities, construction, or property management. Skills: Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Experience with work order or project management systems (e.g., Smartsheet, FMX, or similar). Excellent written and verbal communication skills. Ability to manage confidential information with professionalism and discretion. Strong attention to detail, organization, and time management. Familiarity with compliance and sustainability initiatives a plus (LL97, energy benchmarking, etc.). Our organization offers a wide range of comprehensive benefits, including generous time off and a strong emphasis on achieving a great work-life balance. TRC is an Equal Opportunity Employer. No employee or applicant for employment shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, sexual orientation, or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity, and inclusion are core values. As an employee, you become part of that mission. No relocation or sponsorship provided.

We are looking for a cheerful people-person with a solid work ethic: Someone who is attentive to detail and is highly organized; a person who works well independently (and virtually) and yet someone who enjoys being a strong team member; someone with strong leadership ability as well as the ability to multi-task; someone who develops positive collaborative relationships with staff members and clients. You work with tenacity and can anticipate as well as solve problems as they arise. If this statement describes you, then please read on…. It is imperative that you are reliable, work with integrity, and can willingly support our business organization with steady and accurate attention to detail. You will be asked to: Return client/staff calls and deal with client/staff concerns or questions in a prompt and helpful manner. Be effective at working simultaneously with multiple virtual staff members and clients via phone to set up client/staff pet care reservations and initial interviews. Learn a software and billing system alongside owner and train new staff members via phone to use the system. Provide billing for the pet sits that you set up. Provide billing each month for our monthly dog walking clients. When given projects, responsibilities or assignments, you will be expected to take action with intelligence and thoroughness. Feel comfortable, confident and calm in dealing with any challenges that may arise. Give your ideas, ingenuity and know-how when you see that improvements can be made in order to create a more dynamic and efficient company. E-mail an orderly and efficient call log to business owner on Mondays by 12:30 p.m. detailing the calls that came in over the weekend. What you will get from working with us: A great working environment - your own home! A flexible schedule that can accommodate your schedule. Exciting opportunities to grow within a fast-growing company. Appreciation and gratitude for a job well done from the business owner and our human clients. Your ideas for creating greater ease and organization within the company will be taken seriously, and we will often implement them. Here are the details: Initially, this will be a part-time position, approximately 15-25 hours per week. The hours are flexible and start at 10am to 4pm. You will work from YOUR home office or our office with your own high-speed Internet connection, using e-mail and phone. Strong, professional written and verbal communication skills are required, as well as solid computer skills (Word, Excel, online web applications, etc.). You must have a very quiet home environment from which to work. This is an exciting and flexible permanent P/T job that will grow with the right person. I'd like to hire someone who has enough flexibility in his/her current work schedule to also work the occasional weekday shift as well as possible extended periods of time in the future.

SourcePro Search is conducting a search for an Office Administrator for a large national law firm to be based in New York. The ideal candidate will be responsible for the overall operations of the office. This includes, but is not limited to, responsibility for financial planning and controls, billing and collections, personnel administration, office morale, systems and physical facilities. The Office Administrator works with the appropriate partners and national departments to plan for the changing needs of the organization and contributes to cost-effective management throughout the organization. Working within the Firm's management structure, (e.g., national, office, practice), the Office Administrator is responsible for coordinating across offices and/or across practices. What You'll Do: Human Resources: Responsible for recruiting, onboarding, training and development, performance evaluation, salary administration, employee relations, motivation, disciplining, discharging, benefits administration, workers' compensation, personnel data systems, job design, resource allocation and other human resource management functions for the legal and support staff for the office. Responsible for addressing any issues of office morale in order to promote a positive and efficient work environment. Financial Management: Preparation of annual budget, variance analysis, profitability analysis and other appropriate analysis. Responsible for monitoring expenses and revenues. Approve all invoices before submission to the National Finance Department for payment. Oversee and take an active role in addressing billing and collections. Systems Management: Work with local and national Information Technology staff to ensure that the information technology needs of lawyers (including needs of visiting attorneys from other offices) and staff are being met. Coordinate IT training for new staff as well as skills maintenance for existing staff. Monitor usage of equipment for inappropriate use. Ensure that the Firm's national technology standards, policies and procedures are being implemented at the local office level. Facilities Management: Responsible for all aspects of managing the physical space, including space planning (including needs of visiting attorneys from other offices), office relocation, lease negotiation, mail, reprographics, reception and food services. Act as liaison with landlord and contractors. Analyze bids and negotiate with vendors. Ensure effectiveness of office security programs and office disaster preparedness efforts. Strategic Leadership: Provide overall strategic and tactical leadership to ensure all office functions and personnel are aligned in providing seamless client service and responsive support. Provide leadership in addressing current and anticipated needs by developing and deploying effective solutions. Provide business management insight and operational advice and expertise. Develop strong, helpful and healthy relationships with all attorneys and staff in the office, other Office Administrators and national staff operating throughout the firm. What You'll Bring: Graduation from a recognized college or university with major course work in business administration, management, finance, human resources, technology or marketing preferred. Will consider individuals with comparable work experience. Supervisory experience a must. Experience in a law firm, corporate legal department or comparable service industry. Knowledge of legal or other professional service organizations and experience managing business operations such as human resources, facilities, finance and marketing. Ability to identify and analyze complex issues and problems in human resources, financial management, facilities, technology and general operations. Ability to recommend and implement solutions. Ability and desire to proactively own problems and see them to resolution from start to finish. Ability to manage office functions professionally, economically and efficiently. Familiarity with computer networks, personal computer applications and computerized support tools. Have a strong understanding of technology implementation and support needs. Strong leadership skills. Strong organizational and time management skills, including the ability to organize self and others. Excellent written and oral communication skills. Ability to work and communicate effectively with a wide range of people in a team setting. Proven skills in conflict resolution and decision making under time constraints. ****************************

Who We Are Spot & Tango is an innovative pet health & wellness brand that delivers personalized meal plans on a subscription basis. Our recipes are developed by leading animal nutritionists and are made with only real, human-grade ingredients... and nothing artificial! We have lofty goals (to make every dog in the country healthier, and every pet parent happier!) and we are looking for the right people to help us get there. This is an exciting opportunity to join a VC-backed, high-growth e-commerce startup and have an outsized impact in an extremely fast-paced environment. Plus, you get to think about dogs all day! Who You Are You're an organized, reliable, and proactive individual who enjoys supporting teams and keeping day-to-day operations running smoothly. You're comfortable juggling multiple tasks, paying close attention to details, and stepping in wherever help is needed. You communicate clearly, work well with cross-functional partners, and take pride in being a go-to resource in the office. The Role: As an Office Admin, you'll play an important role in supporting the day-to-day rhythm of our office and helping teams stay organized and prepared. You'll assist with a variety of administrative, operational, and in-office tasks, working closely with our People, Marketing, and Operations teams to ensure everything runs efficiently behind the scenes. This role is best suited for someone who enjoys a hands-on, in-office position and is excited to support multiple teams in a fast-paced environment. This position is in-office on Mondays, Wednesdays, and Thursdays, with flexibility to be onsite on Tuesdays and/or Fridays as business needs require. Responsibilities: Order, organize, and replenish supplies and snacks to ensure our office is well-stocked Print, assemble, and prepare materials such as decks and internal documents Partner with the Marketing team to support administrative need (e.g., packing boxes to send to influencers, publications, etc.) Support the Operations team by preparing and sending samples and sorting items Assemble and ship packages, ensuring materials are properly labeled, organized, and ready for delivery Assist with coordinating external vendors (e.g., cleaning services) to support daily office operations Support the Party Planning Committee (PPC) by helping plan and coordinate monthly happy hours and other culture-building events Organize catering and logistics for Lunch & Learn events and team meetings Assist with planning and executing office parties and other events that support team culture and engagement Qualifications: 1-3 years of experience in an office administrator, office coordinator, or administrative support role (or equivalent experience) Strong organizational skills with attention to detail and the ability to manage multiple tasks at once Comfortable working in a fast-paced, in-office environment Clear and professional communication skills, both written and verbal Ability to work cross-functionally and support multiple teams as priorities shift Proficiency with basic office tools (Google Workspace, Slack, printers, shipping platforms, etc.) Reliable, proactive, and eager to learn Self-starter who is comfortable with ambiguity and able to react quickly to changing priorities Dog lover! This is a hybrid position based in our Midtown Manhattan office. In office presence is required on Mondays, Wednesdays, and Thursdays. Spot & Tango is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Follow office workflow procedures to ensure maximum efficiency Maintain files and records with effective filing systems Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.) Greet and assist visitors when they arrive at the office Monitor office expenditures and handle all office contracts (rent, service etc.) Perform basic bookkeeping activities and update the accounting system Deal with customer complaints or issues Monitor office supplies inventory and place orders Assist in vendor relationship management Hybrid 3 days in the office two from home $22 per hr M-F 9 am- 5 pm #MinOS Job Types: Full-time, Contract Salary: $22.00 per hour Schedule: 8 hour shift Day shift Ability to commute/relocate: New York, NY: Reliably commute or planning to relocate before starting work (Required) Experience: Microsoft Office: 1 year (Preferred) Administrative experience: 1 year (Preferred) Work Location: In person

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our Greenwich, CT location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Job Description We are hiring immediately for a full time ADMINISTRATIVE OFFICE PERSONNEL position. Note: online applications accepted only. Schedule: Full time; Monday through Friday, 8:00 am to 4:30 pm. More details upon interview. Requirement: Prior experience with Excel and Word, and familiarity with work order systems such as WorxHub, is preferred. Pay Range: $20.00 per hour to $22.00 per hour. WHAT'S IN IT FOR YOU A fun work environment, robust benefits package, great team members, and a career with one of the top hospitality companies in the nation! You'll work with a talented and supportive team that makes a real impact in the lives of those we serve. YOU'D MAKE A GREAT ADDITION TO OUR TEAM Our support services team is the core of our business. If you enjoy making a difference in the health and wellness of others, you will be a great addition to the Coreworks team! Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: Trains other staff members to perform work activities, such as using computer applications. Answers telephones, directs calls, takes messages and runs errands. Prepares meeting agendas, attends meetings and records/transcribes minutes. Makes travel arrangements. Completes work schedules, manages calendars and arranges appointments. Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Compiles, copies, sorts and files records of office activities, business transactions and other activities. Completes and mails bills, contracts, policies, invoices and checks. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Types, formats, proofreads and edits correspondence, reports and other documents. Reviews files, records and other documents to obtain information to respond to requests. Computes, records and proofreads data and other information. Processes and prepares documents, such as business or government forms and expense reports. Maintains and updates filing, inventory, mailing and database systems. Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints. Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions. Troubleshoots problems involving office equipment. Performs other duties as assigned. BENEFITS FOR OUR TEAM MEMBERS Full-time and part-time positions are offered the following benefits: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identify Theft Protection, Pet Insurance, and other voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. Coreworks is a member of Compass Group. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Coreworks maintains a drug-free workplace.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Free food & snacks Free uniforms Health insurance Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Proficient in Microsoft Products and willingness to learn other tech products inorder to streamline all office work