Branch office administrator jobs in North Las Vegas, NV - 167 jobs

We are seeking a proactive and detail-oriented Administrative Assistant to support our fast-growing SaaS organization. This is not a traditional admin role - you'll be an integral part of the operations backbone that helps our product, onboarding, and customer success teams deliver a world-class client experience. This position offers a clear growth path into Onboarding, Customer Success, or Sales for individuals eager to build a long-term career in the SaaS industry. Key Responsibilities Operational Support Coordinate daily communications, schedule meetings, and manage calendars for cross-department teams. Assist in preparing client documentation, onboarding materials, and customer reports. Maintain organized digital records within CRM and project management tools (e.g., Salesforce, HubSpot, Asana, or ClickUp). Customer & Onboarding Assistance Support new client setup processes, ensuring data accuracy and timely activation of software licenses. Assist onboarding managers in preparing client training sessions, tracking milestones, and gathering feedback. Respond to basic customer inquiries and route requests to the appropriate departments. Sales & Marketing Coordination Update CRM entries, prepare proposals, and track follow-ups. Support marketing campaigns with administrative tasks such as contact list organization or event coordination. Collaborate with sales reps to ensure smooth handoffs from prospect to client onboarding. Team & Culture Support Help coordinate internal communications, company events, and performance dashboards. Maintain internal documents such as policies, SOPs, and department trackers. Identify opportunities to improve operational workflows using automation tools (e.g., Slack, Zapier, AI assistants). Qualifications Bachelor's degree or equivalent experience preferred. 4+ years of experience in administrative, customer service, or operational support roles (preferably in a SaaS or tech-driven environment). Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication abilities. Comfortable using SaaS tools such as CRM, ticketing systems, collaboration apps, and cloud file management. Typing speed of 60+ words per minute (WPM) with minimal errors. Career Growth Opportunities This role is designed as a launchpad into the SaaS ecosystem. High-performing Administrative Assistants can progress into: Onboarding Specialist - leading new client implementations and training. Customer Success Associate - managing post-launch relationships and renewals. Sales Development Representative (SDR) - qualifying inbound leads and supporting account executives. You'll receive mentorship, structured training, and shadowing opportunities across these departments as part of your professional development plan. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

GoldenWest Management is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing, maintenance, and a multitude of Tenant/Landlord requests; all within the guidelines of GWM standard operating procedures. Service Description: The administrative assistant position is the backbone of each office. Without a congenial disposition, attention to detail, ability to multi-task, and expert organizational skills, the office work flow for all team members can easily fall behind and out of sync. Requirements: Working vehicle transportation Cellular Telephone with email receiving capabilities and professional voicemail Submit to criminal background and credit check as well as verification of references Fluent Spanish speaker Admin Assistant Roles & Responsibilities: Conduct all real estate activities in accordance with the Local, State & Federal Real Estate laws and guidelines. In accordance with GWM SOP's, assist in the day to day operations of the assigned office portfolio Oversee and maintain organization and proper distribution of all documents and files Maintain excellent communication standards between GWM and clients/customers. Assist staff in solving complex Landlord/Tenant and Property issues. Carry out any additional tasks as assigned by Portfolio Manager or Senior company personnel. Ensure all legal or Administrative complaints are forwarded to the Broker in a timely manner. Focus on the tracking and reporting of Portfolio Key Principle Indications (KPI's): Leasing and Renewal Unit Vacancy & Property Turnover Management Fee collection Key Position Tasks: Office Support Assist the Office Manager in day to day office tasking and organization. Assist the Property Manager in Landlord-Tenant updates and client service. Assist the Leasing agent in Tenant screening, placement & move-in process. Coordinate with Headquarters staff including Maintenance and Accounting department to solve both basic and complex day to day issues. Answering Phone Calls Screen all calls and pass along messages to the appropriate staff member. Answer base level questions from prospective Tenants inquiring about available property. Disbursing Notices and Messages Assist manager in sending and tracking all notices. Assist manager in coordinating, scheduling & tracking all turnover repairs. Assist manager in sending and tracking all HOA and Lease Violation Notices. Filing System (Paper & Electronic) Tenant files - updated with all pertinent information including leases, applications, walk-thrus, notices, appropriate documents. Owner files - updated with all pertinent information including management contracts, property profiles, W-9, year-end statements, and conversation log. Organize and maintain GWM operational files. Rent Collection Assist Property Manager in rent collection duties Rent Roll and small balance tracking Initial leasing fee and security deposit collection Data Accuracy Keep an updated Tenant and Owner contact information file Keep an updated Employee contact information file Data accuracy should be maintained both with paper and electronic files Assist with listing properties and passing along the appropriate information for properties for rent or for sale. Appfolio Management Systems Operations Utilize company property management software to conduct all Tenant/Landlord/Employee records. Use Appfolio to update all Landlord and Tenant user portals in order to give updated information regarding notices and violations of the property. Stay current and educated on Appfolio updates and system tools. Maintenance and Repairs Assist maintenance in ordering and following up on all repair requests. Assist manager in tracking outstanding turnover/maintenance items. Assist manager in making sure Landlords are kept abreast of all major issues pertaining to their property with respect to turnover and violation notices. Assist in monthly property inspection scheduling. Miscellaneous General maintenance and upkeep of the office space. Mail collection from the post office box. Manage office inventory and ordering process. Kitchen clean up and morning/afternoon prep/take down. Pay: $19.00 - $20.00 per hour

Looking for an administrative assistant to help a growing company. The best candidate will have admin experience in dealing with insurance claims and communicating with insurance companies. Communicating over phone and email with insurance providers in order to help customers and clients recoup money from insurance companies. Responsibilities: Draft correspondence and other formal documents Case intake Assign cases Answer inbound phone calls Send/receive emails in a timely manner Develop and implement organized filing systems *Skills* Administration, insurance, customer service *Top Skills Details* Administration,insurance,customer service *Additional Skills & Qualifications* Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Ability to work in a fast-paced environment. Ability to adapt and learn quickly Excellent written and verbal communication skills Ability to use Microsoft Word and Outlook Strong attention to detail Strong organizational skills *Experience Level* Intermediate Level *Job Type & Location*This is a Contract to Hire position based out of Las Vegas, NV. *Pay and Benefits*The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in Las Vegas,NV. *Application Deadline*This position is anticipated to close on Jan 30, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork CNO Financial is an Equal Opportunity Employer and Affirmative Action Employer. For more information, please click the following link Equal Employment Opportunity is the Law (English) Equal Employment Opportunity is the Law (Spanish) Right to Work Poster (English) Right to Work Poster (Spanish)

The Office Coordinator is responsible for overseeing daily administrative operations within the condo hotel office. This role ensures smooth communication among homeowners, guests, management, and staff while maintaining compliance with governing documents, rules, and regulations. The coordinator serves as the central point of contact for inquiries, billing, scheduling, and office support functions. Core Responsibilities: Administrative Support Manage homeowner and guest communications via phone, email, and in-person inquiries. Maintain accurate records of correspondence, billing, and property documentation. Prepare and distribute notices, letters, and reports to homeowners and guests. Support the Facilities team with recordkeeping, purchasing, and any other items deemed necessary. Financial Coordination Assist with billing processes, including quarterly fees, transient rental fees, and other assessments. Track payments, prepare invoices, and coordinate with accounting staff to ensure accuracy. Provide homeowners with clear explanations of billing schedules and fee changes. Office Operations Organize and maintain office files, records, and supplies. Schedule meetings, prepare agendas, and record minutes for board or homeowner meetings. Coordinate with vendors, contractors, and service providers as needed. Customer Service Serve as the first point of contact for homeowners and guests, addressing questions and concerns promptly. Provide information on condo hotel policies, procedures, and amenities. Ensure a welcoming and professional office environment. Compliance & Governance Support management in ensuring operations align with governing documents and rules and regulations. Assist with the preparation of compliance reports and documentation for board review and management review. Qualifications: 2+ years of experience in office administration, hospitality, or property management. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and LMS. Ability to handle confidential information with discretion. Physical Demands & Work Environment: Full-time position, typically Monday-Friday with occasional evening or weekend hours for meetings or events. Office-based role with regular interaction with homeowners, guests, and team members. Work is performed primarily in an office environment, with occasional visits to property units and common areas. Requires the ability to sit, stand, walk, and perform other physical activities as needed. May involve lifting and carrying up to 25 pounds on occasion. Ability to use standard office equipment, including computers, phones, and printers. Office-based with exposure to varying conditions depending on property visits. Interaction with property owners, hotel guests, and staff. Must be able to work in a fast-paced environment and handle multiple tasks simultaneously. regular and predictable attendance is expected and an essential function of this position. Equal Opportunity Employer: At Palms Casino Resort, we are committed to creating a work environment where the growth and well-being of our Team Members is the top priority. We provide equal employment opportunities to all Team Members and applicants for employment and we prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Palms Casino Resort, its affiliates and subsidiaries will make reasonable accommodations in compliance with applicable law. Join our team today!

Role: The Office Coordinator is responsible for the day-to-day logistical operations, presentation, and functionality of Acquisition.com's Headquarters and Annex. This role directly supports the Office Manager with all office duties to ensure a comfortable, welcoming, and seamless experience for both employees and guests. The Office Coordinator ensures that the building remains safe, clean, well-stocked, and operationally sound. This includes managing event setup and breakdown, vendor compliance, inventory and supplies, desk and conference room coordination, and employee or guest requests. The Office Coordinator also assists with the planning and execution of employee engagement events, supporting a positive and connected workplace culture. They play a key role in upholding a five-star environment that reflects the company's high standards for internal operations, hospitality, and employee satisfaction. This position reports directly to the Office Manager and must embody our core values of: Sincere Candor Unimpeachable Character Competitive Greatness Responsibilities: Track and document inventory levels daily; place orders when needed. Stock and maintain inventory in both HQ/Annex common areas and executive offices daily; monitor consumption to ensure all items remain above minimum threshold levels. Set up and break down spaces for workshops (L1, L2, & L3). Assist the Office Manager in planning and executing employee engagement events (e.g., Thanksgiving, holiday parties, team-building activities). Coordinate pre-event logistics including venue setup, materials prep, decorations, and signage. Distribute incoming mail and packages; shred confidential materials as needed. Ensure common areas (lobbies, stairwells, elevators, hallways) are clean and functional; report issues to custodial lead or vendor. Monitor event-specific supplies (e.g., workbooks, pens, calculators, beverages); proactively communicate inventory levels to the Events Team when workshop-related items approach reorder thresholds. Perform full facility walkthroughs to identify safety, cleanliness, or maintenance concerns. Assist in reviewing desk bookings, room usage, and event overlap to prevent conflicts. Support documentation of the office handbook and SOPs. Respond to building-related concerns or employee requests in a timely and solution-oriented manner. Participate in onboarding setup and support for new hires when necessary. Maintain high-level communication with the Office Manager, Facilities, Security, Events, and other internal teams. Support food/beverage setup, assist with vendor coordination, and handle prize/award preparation. Results: The Office Coordinator will be evaluated on their ability to: Ensure HQ and Annex are visually clean, operationally sound, and fully stocked at all times. Successfully execute event logistics with minimal day-of adjustments, demonstrating thorough preparation and attention to detail. Provide proactive support for employee engagement events, ensuring events are well-executed, on-time, and culturally aligned. Maintain accurate documentation for vendors, inventory, and building needs. Support all departments with daily operational needs and improve employee experience through collaboration. Track and fulfill supplies within budget expectations and timelines. Respond to requests promptly and professionally. Identify and escalate issues effectively to reduce disruption to daily operations. Requirements: 2+ years in office coordination, office administration, or event logistics. Experience supporting internal events or team activities. Hands-on ability to lift 30+ lbs Strong organizational and communication skills. Strong attention to detail and service-minded problem-solving. Proficiency with Google Workspace (Sheets, Docs, Calendar) and Asana (or similar platforms). Vendor coordination experience including compliance tracking. Flexibility for evening or weekend events. Positive attitude and ability to work closely with others under pressure. Location: Full-time position on-site in Las Vegas, NV. Availability: Standard hours of Monday to Friday, 1:00 PM - 9:00 PM. Flexibility required based on business needs. Reports to: Office Manager Benefits: We offer a comprehensive, evolving benefits package designed to support your health, family, and wellbeing. Some key offerings: Flexible Unlimited Paid Time Off and Company-wide Holidays Employer sponsored Medical, Dental, & Vision plans $1,950 annual Employer HSA contribution FSA options including dependent care Employee assistance program and mental health resources Employer match program for 401(k), eligible for both Traditional and Roth accounts $1,200 annual wellness reimbursement through JOON that supports health, family care, pet care, fitness, and more! For local or visiting team members, enjoy access to a state of the art gym at our HQ in Las Vegas * Benefits eligibility applies only to full-time roles. ACQ Core Values: Our core values are the heart and soul of this incredible company. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great business. Competitive Greatness Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns. Sincere Candor Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally. Unimpeachable Character Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.

Join a collaborative team that's working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow. We have an exciting opportunity for a full-time Office Administrator to manage the administrative functions of the Las Vegas office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal and external clients Detailed Description: * Collaborate and work closely with the Las Vegas Operations Manager and Administrative Supervisor to maintain office organization, efficiency, and connection with staff. Responsibilities will include but are not limited to: overall office logistic coordination for visitors and staff, schedule/develop/support meetings (local and national), identify social activities to engage staff and ensure high office moral (i.e., virtual coffee chats, office lunches, and other employee events). * Provide administrative support and assistance to all staff for a variety of office functions and operations. This includes front desk management (greet clients, vendors, guests, and staff), maintain office supplies/equipment management/maintenance, mail/courier service, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (emails, MS Teams posts, memorandums, invoices, and other correspondence). * Correspondence/Client Deliverables. Coordinate and assist with the preparation of emails, letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive/confidential documents. * Problem solve/troubleshoot. Inform managers of important information, decisions, and deadlines and anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their tasks and initiatives. * Onboard New Hires. Work with supervisors and office personnel (local, and regional) to develop onboarding plans and conduct new hire orientations. * Health and Safety. Lead and collaborate with local and national health and safety teams on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, PPE orders and other health and safety related items. * Work closely with building management to assist with building issues and staff needs. Manage office parking and building access cards. * Format and word process complex documents, reports and contracts, including text, tables, spreadsheets, graphics and other diverse content. * Serve as liaison between the corporate IT department and local employees, including new employee equipment set-up and office equipment support. * Perform related duties as assigned. Desired Skills and Experience: * Collaborative, team oriented with the ability to multi-task and prioritize workload. * Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge of Adobe PDF or Bluebeam and proficiency with Internet applications. * Detail-oriented individual with strong organizational skills, proactive mentality, and ability to follow directions. * Strong management/leadership skills; well-organized and detail oriented. * Ability to develop and maintain client relationships both internal and external (in person and virtually). * Excellent written and verbal communication skills. Experience in tech editing, proofreading, formatting, or writing experience is a plus. * Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently. * Ability to be resourceful in researching issues, solving problems, and offering creative solutions. * Good driving record and valid driver's license required. * Minimum 5years of experience providing administrative functions and duties. Salary Range: The anticipated starting pay range for this position is based on the employees' primary work location and may be depending upon skills, experience, and education. This role can be hybrid with a minimum of 3 days in-office with the understanding that the business needs of the office may dictate more than three days at any given time. These ranges may be modified in the future. Location A: $18.40 - $25.20 You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter. Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits. About Brown and Caldwell Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 52 offices and over 1,900 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit ************************* This position is subject to a pre-employment background check and a pre-employment drug test. Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of performing administrative duties in a timely and orderly fashion. They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site. KEY RESPONSIBILITIES/SKILLS Some construction experience. Verbal and written communication skills to interact clearly with customers, vendors and other employees. Organization skills to keep accurate records and find important information quickly. Time management skills to prioritize and complete a side variety of tasks throughout the day. Patience and listening skills to respond appropriate and interact positively with stakeholders. Interpersonal skills to create a pleasant experience for all clients and stakeholders, such as being personable and attentive. Other duties as assigned. PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $18.00 - $25.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Receptionist and Travel Office Administrator Sofidel America, a subsidiary of the Sofidel Group, is a major manufacturer of paper products worldwide. Established in 2012 and based in Horsham, PA, Sofidel America operates manufacturing plants in eight states, including Florida, Wisconsin, Nevada, Oklahoma, Ohio, Mississippi, and Minnesota. With subsidiaries in 12 countries and over 7,000 employees globally, Sofidel Group is a leader in the industry. We are seeking a Receptionist to join our team at the Las Vegas Blvd office. The Receptionist will play a pivotal role in providing administrative support to the corporate office of Sofidel America. Responsibilities will include receptionist duties, administrative and clerical support, travel management, and maintaining of office and kitchen supplies. Key responsibilities include but are not limited to: Receptionist & Travel Office Responsibilities Answer incoming telephone calls and emails, directing inquiries to the appropriate staff members, departments, or voicemail, and taking messages as needed. Greet guests, visitors, applicants, and vendors; maintain a visitor log and announce arrivals to the appropriate staff members. Provide ongoing employee relations with positive communication and actions. Provide general administrative and clerical support, including photocopying, faxing, scanning, sorting and distributing mail, and managing voicemail. Manage incoming and outgoing mail and packages. Maintain conference room schedules and reserve rooms as requested. Maintain and update the company directory. Manage and coordinate office supplies and maintenance while supporting daily administrative operations to ensure smooth workflow and notifying supervision of any issues or needs Support internal lunch events, social gatherings, and business meetings as needed. Travel & Scheduling Support Manage all domestic travel (flights, hotels, ground transportation, rental cars) bookings and provide occasional coordination for international travel. Monitor travel alerts and coordinate rebooking or assistance as needed to ensure employee safety and minimize disruptions. Maintain traveler profiles in the booking system. Provide basic guidance on company travel and expense policies. Confirm itineraries and distribute travel details to travelers. Maintain records of travel bookings and associated expenses and prepare summary reports for review and reconciliation. Requirements: Proficiency with MS Office products. Strong communication skills, both verbal and written. Ability to lift and carry objects up to 25 lbs. Willingness to learn new software such as SAP, Concur Previous experience as a receptionist or administrative assistant. Strong organizational skills and attention to detail. Intermediate Excel skills. Bilingual (Spanish/English) preferred for communication. Benefits: Company-Paid Medical Benefits Paid Time Off (PTO) & Vacation 401K Retirement Plan Opportunities for Career Advancement Equal Opportunity Employer: Sofidel America is an equal opportunity employer. Sofidel America is committed to the spirit and letter of all federal, state, and local laws and regulations pertaining to equal opportunity.

**This is a Work Experience position available through EmployNV Youth Hub. All candidates will be considered after program eligibility is determined.** Company: Fuente de Vida Mental Health Services Bi-lingual Administrative Assistant Program: WEX and OJT Pay: $16.00 - $20.00/hour depending on experience Business Services Rep: Natalia Rogers Number of Positions: 1 About Fuente De Vida Mental Health Services: Fuente De Vida Mental Health Services is a dedicated provider of behavioral health care, serving both children and adults with emotional and cognitive mental health conditions. Our mission is to deliver compassionate, effective care that supports each patient's journey towards wellness. We are a bilingual agency committed to meeting the diverse needs of our Hispanic community. Job Description: We are seeking a dynamic and skilled Front Office Personnel to join our team. This role is essential to the smooth operation of our front desk, providing the first impression of our agency to patients and visitors. The ideal candidate is a bilingual (English/Spanish), highly organized multitasker with exceptional communication and problem-solving skills. Responsibilities: - Manage incoming calls and patient communications. - Handle patient check-in and check-out processes efficiently. - Schedule appointments and manage multiple agendas. - Ensure high levels of customer service and patient satisfaction. - Maintain patient confidentiality and adhere to HIPAA regulations. - Contribute to team efforts by accomplishing related tasks as needed. Skills and Qualifications: - Proficient reading and writing skills in both English and Spanish. - Proven ability to multitask and prioritize in a fast-paced environment. - Strong organizational and interpersonal skills. - Excellent problem-solving abilities and attention to detail. - Experience in customer service; healthcare or mental health facility experience is a plus. - Proficient with basic computer operations and Office Suite. - Coachable and able to follow established procedures. Schedule: - Full-time position, Tuesday to Saturday. - Working hours: 11 AM to 7 PM. - Schedule is subject to reassessment based on agency needs. Compensation: - Hourly rate: $15 - $20, dependent on experience. Ideal Candidate: This position is ideal for students or individuals pursuing a career in healthcare administration who are seeking to gain valuable experience in a supportive and impactful setting.

Full-time Description Function of the Office Administrator: This person is the face of our company. Most of the time, this person will shape our first impression by picking up the phone or greeting someone when they come to us for the first time. While it is important to keep up on clerical tasks, it is also incredibly important that people are made to feel welcome when they enter our doors. This can mean offering water, noticing when an extra seat is needed, or greeting people with a smile and a genuine introduction. If you have ever used the words meticulous or thorough to refer to yourself, this is the right job for you. Scheduling appointments that can include up to 10 people is not easy. This job requires you to coordinate those appointments, communicate with internal and external team members, and keep everyone up to speed on any changes or need-to-know information. It is up to our Office Administrators to conduct timely and proactive scheduling, which prompts the scheduling of required visits according to our treatment model, as well as initiating the rescheduling of missed appointments. Flexibility, diligence, communication, and being proactive are all key components to the job. Job-Specific Duties and Responsibilities: · Make the office feel warm and inviting by answering the phone or greeting people with a smile and maintaining a clean and presentable waiting room. · Treat the office as your own, and either make the necessary replacements when supply inventory gets low or notify your supervisor of the need to order more (e.g., soap, paper towels, utensils, trash bags, etc.). · Manage the schedules of multiple providers while keeping all parties aware of appointments, changes, and need-to-know information. · OAs may be assigned specific tasks, which will allow for focus and ownership. Depending on the assignment, it may entail completing a tracker, attending a meeting, managing forms, communicating with outside agencies, or it may have its own set of steps and expectations that will be clearly outlined. There is also an expectation to understand and help in all shared scheduling related tasks (everyone covers the email inbox, phones, etc.). · We have three main programs: Child Welfare, Substance Abuse, Community. It's your responsibility to know the expectations of all programs and apply the processes accordingly. · As part of keeping schedules full, stay up on appointment confirmations and when there is a cancellation, aim to fill it with a new intake or offer that timeslot to someone you know may appreciate it. Similarly, maximize time on the schedule by sharing timeslots when appropriate, i.e. every other week or once per month clients should share a timeslot. · Use good judgment in deciding when scheduling rules should be followed and when flexibility is required to make all ends meet. Communicate with your team when doing so. · Customer Service should be both externally and internally applied. Build good relationships with providers by keeping in close communication with them about scheduling demands. Morning huddles are great for this. · Don't underestimate what goes into managing the waiting room. If the ‘babysitting' ever gets too distracting from your job and your rules aren't followed, loop in the provider for support. If you see or hear someone behaving oddly in the waiting room, tell the provider. Ensure you know who is in your waiting room, require check-in, and periodically check to ensure everyone's been helped. · Follow HIPAA by treating all information and documents with utmost confidentiality. · As new client charts are created in our EMR system and as updated information surfaces, you are the person who we look to for keeping complete, accurate charts. · If you come up with a better way to do things, make a suggestion, be patient, and don't be mad if there is a big-picture reason why we cannot implement it. Certainly, ask what the reason is, as it may help you to come up with an alternative suggestion to improve a process. · Cash paying clients and those covered by private insurances will have a co/payment to make. It's vital that you collect that payment as that is what keeps us all paid. · People in crisis will call and, for example, say they want to kill themselves, so make yourself very familiar with the Crisis Intervention Policy. · We pay others to do most dirty work like shredding and cleaning, and we need someone to speak up when those services aren't meeting our needs. That's you. · Hold back your excitement when completing the necessary scanning, uploading, and data entry into the electronic medical records (EMR) system. · Jump at the opportunity to complete clerical tasks upon request (i.e., fax, scan, copy, managing incoming and outgoing mail). · Go the extra mile with courtesy by, for example, walking people to their appointment room or to the restroom instead of pointing. Requirements Qualifications: · High school diploma or equivalent required; at least one year of college preferred · Familiarity with copy, scan, and fax machines and internet-based programs · Effective, efficient googling skills · Team player attitude and shares our values - integrity, flexibility, empathy, excellence · Basic knowledge of HIPAA and importance of protecting patient health information · Knowledge of the DSM and basic mental health terms will make the job more interesting and make you more successful · Awareness, sensitivity to, and respect for cultural variation and the power of personal values and biases · Ability to discuss personal and financial matters with providers and clients · Ability to remain calm and courteous in the face of rudeness and disrespect · Ability to predict the future. Not really but you have to be able to identify warning signs for when something is likely to go wrong and then generate and implement solutions. · Ability to consider multiple perspectives and alternate explanations when problems arise · Ability to identify pair problems with solutions along with alternative solutions when you don't get your way · Proficiency in computer skills, especially using Word, Excel, and customized databases · You have to be able to prioritize and get things done

At A Step Above Inc., we value detail-oriented individuals with strong organizational skills! If you have prior administrative experience, we want to hear from you. We are currently looking for a full-time Office Administrator to join our dynamic roofing company in Las Vegas, NV. Joining our team means enjoying an excellent work-life balance in a supportive environment. Your administrative talents are highly sought after - don't miss the chance to submit your application and take the next exciting step in your career! THE BASICS Pay: Competitive wage, dependent on experience Schedule: Consistent full-time schedule Benefits: Medical Vision Dental Keep reading to see why our company stands out from the rest and why you'll love working here. YOUR DAY AS OUR OFFICE ADMINISTRATOR As an Office Administrator, you answer and direct phone calls, ensuring a friendly atmosphere. You stay organized by managing emails and scheduling to keep operations running smoothly. You maintain order by organizing digital files and paperwork, and you prepare and polish documents, reports, and spreadsheets with attention to detail. You provide general office support to your colleagues and greet visitors and clients with a warm welcome. A LITTLE ABOUT US For over 20 thrilling years, A Step Above Inc. has been at the forefront of delivering outstanding workmanship that you can trust! As a proud locally owned and operated company, we specialize in top-notch roofing services for both residential and commercial clients. Our dedication to excellence shines through in everything we do! We've created a vibrant and innovative workplace where our talented team collaborates to achieve remarkable results. It's not just our skills that set us apart; it's our commitment to nurturing personal and professional growth within our team. Join us and contribute to our exciting legacy - together, we're building something extraordinary! REQUIREMENTS FOR AN OFFICE ADMINISTRATOR 2+ years of experience in a related role 2+ years of experience using CRM software Excellent phone etiquette and verbal communication skills Strong computer skills, including Microsoft Word, Excel, and Outlook Ability to prioritize tasks and manage time efficiently Friendly, professional demeanor and a team-player attitude WE CAN'T WAIT TO HEAR FROM YOU! So, what do you think? If you can meet these requirements and perform this administrative job as described above, we would be happy to have you as part of our roofing company!

About our Company: Soleil Management by YES& was established in January 2001 and provides management services in Nevada, Hawaii, California, and Florida. We consider ourselves one of the most dynamic and resourceful management companies in the region. We are a hospitality and lifestyle company that inspires 'lasting togetherness' through our brands, companies, and products. We wake up every day to inspire togetherness through connecting, sharing and discovery. Life is better together. We're better together. We're a multi generation company founded by a family, whose big picture begins with you. Work at a place filled with genuine people, leaders who care and an opportunity to make a difference without needing permission to lead. Discover Tahiti Village Resort & Spa, an island-inspired oasis. Our all-suite resort is a family friendly destination providing guests all the comforts of home with top-level amenities and beautiful landscapes. Voted "Best of Las Vegas - Family Friendly Resort" three years in a row in part due to our amazing offerings including our sandy beach pool and tropical 1/8 mile lazy river. Our summer activities are fun and engaging, our magical mermaids swim through property multiple times a week and on the weekends we feature traditional Hawaiian Luaus parties bringing island vibes and live entertainment to our Ohana. Guests can also pamper themselves at the Mahana Spa or grab a bite and drinks at 17° South Booze & Bites featuring limited gaming. Create magic with us … At Tahiti Village Resort & Spa we are looking for energetic, professional team player with excellent communications skills. Positive attitude to deliver great customer experience and support our mission to create memorable experiences for ours guests. ROLE The Housekeeping Office coordinator assist the Director and Assistant Executive Housekeeper by performing office administrative duties. * Follow all company policies and procedures. * Follow all Housekeeping operating procedures. * Maintain effective communication within all departments and Housekeeping employees. * Coordinate work assignments for guest room attendants * Expedite guest request calls. * Receive and audit all orders that are delivered to resort. * Maintain a flexible work schedule. * Follow all safety procedures. * Perform all other job requests as assigned by management. * Assist the Executive Housekeeper in controlling and reducing department expenses (uniforms, supplies, damaged articles). * Update rooms control status worksheet using front desk status reports. * Maintain department bulletin boards, ensuring posted information is kept current. * Schedule and assign housekeeping services for check outs, towel and change services and deep cleans in an efficient manner. * Maintain inventory for office supplies and purchase. * Prepare work schedules for the department, to include daily assignments. * Maintain organization of the Housekeeping Office. * Ensure proper key control. * Ensure all guest requests are completed in an efficient and timely manner. * Maintain employee attendance records. * Keep all department filing current. * Maintain confidentiality. * Assist in the development, implementation and organization of standard operating procedures. * Provide direction to department employees. * Maintain departmental reports and projects as assigned. * Maintain employee files. * Answer and document all incoming telephone calls using proper telephone etiquette. * Maintain lost and found. * Must be able to move up to 50 lbs. Requirements * Must have good written, verbal communication skills in English. * Proficient in the use of computers and other office equipment. * Must have a high school diploma or equivalent. * Must have a minimum of two years office experience. * Must have a basic knowledge of housekeeping functions and standard operating procedures. PHYSICAL REQUIREMENTS Work Posture Requirements: * Sitting: Constantly * Standing: Frequently * Walking: Frequently * Driving: N/A * Bending (from waist): Frequently * Crouching (squat): Occasionally * Kneeling: Occasionally * Crawling: N/A * Climbing (stairs): Occasionally * Climbing (ladder): N/A * Twisting: Rarely * Reaching: Rarely * Wrist Motion: Constantly Carrying Requirements: * Items Carried: Files/File Boxes/Board Books * Distance: 50 steps * Times Per Day: 5 * Maximum Weight: 10 LBS Moving/Lifting Requirements: * Items Moved/Lifted: Paper Files * Times Per Day: 5 * Maximum Weight: 10 LBS Moving/Lifting Levels/Heights: * Floor: Occasionally * Knee: Rarely * Waist: Occasionally * Chest: Occasionally * Overhead: Occasionally Push/Pull Requirements: * Item Name: Desk Chair Frequency: Frequently * Item Name: Office Furniture Frequency: Occasionally Environmental Conditions: * Inside/Outside: No * Hot/Cold Temperatures: No * Wet: No * Noise: No * Power Equipment: No * Traffic Hazards: No * Chemical Hazards: No * Heights: No * Dust: No * Close Quarters: No * Fumes/Odors: No Salary Description $19.00 per hour

The Office Administrator maintains the functions of the mailroom and serves as a point of contact to Facilities Services in areas of building management. Maintains/orders office and kitchen supplies. Handles record retention support activities and requests while keeping up to date with policy and document retention timeframes. Processes inventory transfers in Helios for all shipments originating from the EPC. Processes order entry of all requests for consumables in EPC warehouse management system. Key Job Responsibilities Mailroom Management • Pick up, sort, and distribute mail and small packages to each department. • Maintain records on postage, registration of mail and packages. • Prepare and process all office shipping including FedEx and UPS packages. • Coordinate mass mailings, either singularly or between multiple departments, to arrive at an efficient and cost-effective solution for the departments and the company. Supply and Equipment Tracking • Assist with procuring office and kitchen supplies. • Stocking and maintaining inventory levels of all office and kitchen supplies. • Order and maintain stock of preprinted Encore stationary supplies. • Receive in Oracle and bar code office supplies, computers, IT equipment and furniture. • Review vendor invoices for orders placed to maintain supply levels at the Schaumburg location. • Receive box sale returns and notify appropriate personnel of received shipment. • Pack equipment and ship to required destination while maintaining an internal service level of 24 hours. • Track received box sale equipment in accordance with departmental processes and procedures. • Order packing supplies and maintain inventory of common packing supplies and boxes. Office Management • Maintain mailroom and office equipment, change toner, perform some light repair, and call for repairs when needed. • Assist with office moves and routine facility maintenance. • Communicate and coordinate with building management regarding any repairs or work required in the Encore offices. • Maintain and review schedules for pickups of document disposal containers. • Maintain offsite file storage log and records. • Coordinate the shipments of records from locations to storage facility and the movement of records to and from the Schaumburg office. Data Management • Create and log EPC Helios Pick lists daily. • Enter orders in ASC Trac for consumables as requested by the field. • Assist with special projects as instructed. Job Qualifications • High School Diploma • Proficient in Windows and Microsoft Office Applications • Strong background in communications and coordinating workflow • Strong customer focus, organization and time management skills essential • Ability to work independently, multi-task, work under pressure and adapt to sudden changes in the work environment essential • Working knowledge of mail processes such as postage, and the UPS Worldship system • Experience in Oracle, Windows, Microsoft Office and the UPS Worldship system • Ability to lift or move equipment/materials weighing up to 50 pounds on a continuous basis Competencies Deliver World Class Service • Hospitality • Ownership Do The Right Thing • Demonstrates Self-Awareness Drive Results • Ensures Accountability See The Big Picture • Decision Quality • Manages Complexity Value People • Collaborates Work Environment Office Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area. The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: * Provide branch support in a casual office environment * Coordinate customer, vendor, sales and operations interactions * Assist customers with problem solving * Assist the sales representatives * Procurement & payment process for branch purchases and vendor contracts * Customer invoicing & assisting with collections * Fleet Administration -inventory reconciliation * Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: * Ability to quickly develop a comprehensive understanding of the business * A track record of employment success * Driven to succeed - a Make it Happen attitude * Effective priority setting and time management * High expectations of self and others * Relationship builder and effective communicator * Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. * Computer & IT proficiency, including Microsoft Word and Excel * Valid drivers license; valid auto insurance; limited travel * Dispatching skills a plus Benefits: * Medical, 3 plan types, partial company pay * Life Insurance, company pay Voluntary coverage: * Dental * Vision * Life Insurance, self and/or family * Short Term Disability * Long Term Disability * 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Job Description At A Step Above Inc., we value detail-oriented individuals with strong organizational skills! If you have prior administrative experience, we want to hear from you. We are currently looking for a full-time Office Administrator to join our dynamic roofing company in Las Vegas, NV. Joining our team means enjoying an excellent work-life balance in a supportive environment. Your administrative talents are highly sought after - don't miss the chance to submit your application and take the next exciting step in your career! THE BASICS Pay: Competitive wage, dependent on experience Schedule: Consistent full-time schedule Benefits: Medical Vision Dental Keep reading to see why our company stands out from the rest and why you'll love working here. YOUR DAY AS OUR OFFICE ADMINISTRATOR As an Office Administrator, you answer and direct phone calls, ensuring a friendly atmosphere. You stay organized by managing emails and scheduling to keep operations running smoothly. You maintain order by organizing digital files and paperwork, and you prepare and polish documents, reports, and spreadsheets with attention to detail. You provide general office support to your colleagues and greet visitors and clients with a warm welcome. A LITTLE ABOUT US For over 20 thrilling years, A Step Above Inc. has been at the forefront of delivering outstanding workmanship that you can trust! As a proud locally owned and operated company, we specialize in top-notch roofing services for both residential and commercial clients. Our dedication to excellence shines through in everything we do! We've created a vibrant and innovative workplace where our talented team collaborates to achieve remarkable results. It's not just our skills that set us apart; it's our commitment to nurturing personal and professional growth within our team. Join us and contribute to our exciting legacy - together, we're building something extraordinary! REQUIREMENTS FOR AN OFFICE ADMINISTRATOR 2+ years of experience in a related role 2+ years of experience using CRM software Excellent phone etiquette and verbal communication skills Strong computer skills, including Microsoft Word, Excel, and Outlook Ability to prioritize tasks and manage time efficiently Friendly, professional demeanor and a team-player attitude WE CAN'T WAIT TO HEAR FROM YOU! So, what do you think? If you can meet these requirements and perform this administrative job as described above, we would be happy to have you as part of our roofing company!

Function of the Office Administrator: This person is the face of our company. Most of the time, this person will shape our first impression by picking up the phone or greeting someone when they come to us for the first time. While it is important to keep up on clerical tasks, it is also incredibly important that people are made to feel welcome when they enter our doors. This can mean offering water, noticing when an extra seat is needed, or greeting people with a smile and a genuine introduction. If you have ever used the words meticulous or thorough to refer to yourself, this is the right job for you. Scheduling appointments that can include up to 10 people is not easy. This job requires you to coordinate those appointments, communicate with internal and external team members, and keep everyone up to speed on any changes or need-to-know information. It is up to our Office Administrators to conduct timely and proactive scheduling, which prompts the scheduling of required visits according to our treatment model, as well as initiating the rescheduling of missed appointments. Flexibility, diligence, communication, and being proactive are all key components to the job. Job-Specific Duties and Responsibilities: * Make the office feel warm and inviting by answering the phone or greeting people with a smile and maintaining a clean and presentable waiting room. * Treat the office as your own, and either make the necessary replacements when supply inventory gets low or notify your supervisor of the need to order more (e.g., soap, paper towels, utensils, trash bags, etc.). * Manage the schedules of multiple providers while keeping all parties aware of appointments, changes, and need-to-know information. * OAs may be assigned specific tasks, which will allow for focus and ownership. Depending on the assignment, it may entail completing a tracker, attending a meeting, managing forms, communicating with outside agencies, or it may have its own set of steps and expectations that will be clearly outlined. There is also an expectation to understand and help in all shared scheduling related tasks (everyone covers the email inbox, phones, etc.). * We have three main programs: Child Welfare, Substance Abuse, Community. It's your responsibility to know the expectations of all programs and apply the processes accordingly. * As part of keeping schedules full, stay up on appointment confirmations and when there is a cancellation, aim to fill it with a new intake or offer that timeslot to someone you know may appreciate it. Similarly, maximize time on the schedule by sharing timeslots when appropriate, i.e. every other week or once per month clients should share a timeslot. * Use good judgment in deciding when scheduling rules should be followed and when flexibility is required to make all ends meet. Communicate with your team when doing so. * Customer Service should be both externally and internally applied. Build good relationships with providers by keeping in close communication with them about scheduling demands. Morning huddles are great for this. * Don't underestimate what goes into managing the waiting room. If the 'babysitting' ever gets too distracting from your job and your rules aren't followed, loop in the provider for support. If you see or hear someone behaving oddly in the waiting room, tell the provider. Ensure you know who is in your waiting room, require check-in, and periodically check to ensure everyone's been helped. * Follow HIPAA by treating all information and documents with utmost confidentiality. * As new client charts are created in our EMR system and as updated information surfaces, you are the person who we look to for keeping complete, accurate charts. * If you come up with a better way to do things, make a suggestion, be patient, and don't be mad if there is a big-picture reason why we cannot implement it. Certainly, ask what the reason is, as it may help you to come up with an alternative suggestion to improve a process. * Cash paying clients and those covered by private insurances will have a co/payment to make. It's vital that you collect that payment as that is what keeps us all paid. * People in crisis will call and, for example, say they want to kill themselves, so make yourself very familiar with the Crisis Intervention Policy. * We pay others to do most dirty work like shredding and cleaning, and we need someone to speak up when those services aren't meeting our needs. That's you. * Hold back your excitement when completing the necessary scanning, uploading, and data entry into the electronic medical records (EMR) system. * Jump at the opportunity to complete clerical tasks upon request (i.e., fax, scan, copy, managing incoming and outgoing mail). * Go the extra mile with courtesy by, for example, walking people to their appointment room or to the restroom instead of pointing. Requirements Qualifications: * High school diploma or equivalent required; at least one year of college preferred * Familiarity with copy, scan, and fax machines and internet-based programs * Effective, efficient googling skills * Team player attitude and shares our values - integrity, flexibility, empathy, excellence * Basic knowledge of HIPAA and importance of protecting patient health information * Knowledge of the DSM and basic mental health terms will make the job more interesting and make you more successful * Awareness, sensitivity to, and respect for cultural variation and the power of personal values and biases * Ability to discuss personal and financial matters with providers and clients * Ability to remain calm and courteous in the face of rudeness and disrespect * Ability to predict the future. Not really but you have to be able to identify warning signs for when something is likely to go wrong and then generate and implement solutions. * Ability to consider multiple perspectives and alternate explanations when problems arise * Ability to identify pair problems with solutions along with alternative solutions when you don't get your way * Proficiency in computer skills, especially using Word, Excel, and customized databases * You have to be able to prioritize and get things done

**This is a Work Experience position available through EmployNV Youth Hub. All candidates will be considered after program eligibility is determined.** Company: New Leaf Family Services & Wellness Center Behavioral Health Front Office Admin Pay: $16.00 Business Services Rep: Jenelle Berrien Number of Positions: 1 The Behavioral Health Front Office Coordinator serves for managing the administrative and operational functions that support the clinical and therapeutic services within the wellness center. This role involves handling behind-the-scenes tasks related to client records, billing, and coordination with healthcare providers, ensuring efficient and effective delivery of behavioral health services. The ideal candidate will have very strong organizational skills, a compassionate approach, and a solid understanding of behavioral health practices. Must be 18+ Key Responsibilities: Client Records and Documentation: Maintain and update client records, including electronic health records (EHR), ensuring accuracy and confidentiality. Process and manage documentation related to client intake, treatment plans, progress notes, and discharge summaries. Ensure all documentation complies with legal, ethical, and organizational standards. Billing and Coding: Process and manage billing activities, including coding for insurance claims, generating invoices, and handling client payments. Verify insurance coverage and eligibility, and resolve any issues related to billing and claims. Track and reconcile payments and outstanding balances and prepare financial reports as needed. Administrative Support: Assist with scheduling and coordinating internal meetings, training sessions, and staff appointments. Handle correspondence related to client services, including appointment confirmations, follow-ups, and referral documentation. Provide support in the preparation of reports and documentation for audits, compliance, and program evaluation. Data Management: Input and maintain data related to client services, program metrics, and operational performance. Generate and analyze reports to support decision-making and improve service delivery. Ensure data integrity and security, adhering to privacy regulations and organizational policies. Coordination and Communication: Coordinate with clinical and administrative staff to streamline processes and address any operational issues. Serve as a point of contact for internal inquiries related to client records, billing, and administrative processes. Facilitate communication between the back office and front office to ensure smooth operation and client satisfaction.