Branch office administrator jobs in North Port, FL - 184 jobs
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Business Office Coordinator
Acadia Healthcare Inc. 4.0
Branch office administrator job in Fort Myers, FL
Do you have exceptional experience with insurance verification, billing, and collections? Are you dedicated to providing excellent follow-up and timely collection calls? If so, we want to talk to you. Park Royal Behavioral Health Services is seeking a full-time Business Office Coordinator to work in our behavioral health facility located in sunny Fort Myers, FL. As part of the Acadia Healthcare system, Park Royal offers great benefits, opportunities for education and growth and, most importantly, a supportive, team-focused culture. Check us out!
Responsible for verification and interpretation of insurance benefits and establishing financial arrangements with guarantor/patient.
Estimate patient out-of-pocket and make financial arrangements with guarantor/patient. Post payment and follow up with claims.
Prepare and review all billing forms to ensure accuracy and completeness for claims submission to insurance carriers and back up for Medicare and Medicaid claims.
Process claims electronically or hard copy with 100% accuracy and mail claims to insurance carriers timely.
Enter documentation and adjustments through computer system to maintain a correct account balance.
Update system information according to correspondence received and processed. Document any changes and submit to appropriate staff.
Review charge summaries on each patient bill that is produced and identify discrepancies with 100% accuracy.
Consistently apply appropriate procedures to prevent accounts from becoming delinquent or remaining unbilled.
Initiate appropriate follow-up and collection calls.
Review remittance advice statements for payments and adjustments on a daily basis and initiate appropriate data entry for patient charge or account discrepancy on review.
Identify denial and pending reasons and investigate, resolve and initiate information to secure reimbursement.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. null
$32k-44k yearly est. 2d ago
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Administrative Assistant (Accounting Support)
Apple Roofing
Branch office administrator job in Fort Myers, FL
About Us
At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing.
We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FLoffice. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability.
What You'll Do:
Accurately and efficiently input company leads into our database.
Verify incoming lead data/emails for accuracy and completeness.
Answer and direct incoming phone calls to appropriate personnel or departments.
Greet visitors in a professional and friendly manner.
Provide general administrative support, such as filing, copying, and data entry.
Maintain the reception area to ensure it is clean, organized, and welcoming.
Monitor and manage office supplies and reorder as necessary.
Collaborate with internal departments to ensure data and records accuracy.
Assist with accounts payable and receivable processes.
Support accounting functions, including familiarity with AIA billing and basic bookkeeping.
Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required).
Identify areas for process improvement and make efficiency recommendations.
Prioritize and manage multiple tasks and deadlines effectively.
Perform other duties as assigned.
$25k-36k yearly est. 2d ago
Administrative Assistant
Adecco Us, Inc. 4.3
Branch office administrator job in Sarasota, FL
**Adecco is Hiring**
Adecco is seeking a dependable and detail-oriented **Administrative Assistant** for a full-time, on-site position in a professional office environment.
**Schedule:** Monday-Friday, 8:30 AM-5:00 PM
**Hours:** 40 hours per week (no overtime)
**Pay:** $18.00 per hour
**Location:** On-site - Sarasota FL
**Dress Code:** Office/professional attire
**Key Responsibilities**
+ General administrative duties including phone and email support
+ Assist with order processing, shipping, returns, and follow-ups
+ Receive and inspect incoming shipments for accuracy and quality
+ Maintain and update customer databases
+ Provide administrative support to office and warehouse teams
**Qualifications**
+ High school diploma or equivalent
+ Minimum 1 year of office experience
+ Proficient in Microsoft Office (Word, Excel, Outlook)
+ Strong organizational skills and attention to detail
+ Ability to lift up to 50 lbs
+ Valid Florida driver's license
**Pay Details:** $18.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to **********************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
$18 hourly 2d ago
Contract Administrative Aide / Park & Recreation / Special Events #9105
City of Cape Coral 4.1
Branch office administrator job in Cape Coral, FL
GENERAL STATEMENT OF JOB
SAFETY SENSITIVE: Yes FINGERPRINTING REQUIRED: Yes
Key Responsibilities
Assists with the overseeing the facility; to include the Parks & Recreation catalog, registrations, secretarial duties, answering phones, bookkeeping, computer inputs, processing purchase orders & check requests, inputting work orders and assisting with children's programs when necessary
Public relation skills, typing, maintenance of records, reservations, calendar scheduling, computer skills, answering phones and operation of all office equipment
Also responsible for assisting with programming activities and the preparation of PSA's & cash handling skills
Must be able to deal with the public in a professional manner
Clerical skills, public relations skills, computer skills, and recreational programming knowledge preferred
The ability to work with children required for Four Freedoms Park
The ability to work with persons with developmental disabilities required for Special Populations
Performs other related duties as assigned by the Supervisor.
Minimum Qualifications
High School diploma or GED required
CPR and First Aid certifications required within sixty (60) days of date of hire
Minimum Standards Required
Tasks are performed in a common office environment, essentially sedentary, with some unassisted lifting, carrying, pushing and/or pulling of light-weight objects up to 20 pounds. Tasks may require prolonged periods of visual concentration or keyboard/mouse use.
Requires the ability to speak, hear (perceive sound) and/or signal people to convey and exchange information; differentiate between colors or shades of color; read a variety of materials, at times complex; apply principles of rational problem-solving; record and deliver information, explain procedures, issue and follow oral and written instructions; and communicate in Standard English as primary language while performing job duties
Individuals assigned to this classification must report to work per their assigned schedule. Parks and Recreation staff must be willing to work days, evenings, weekends and holidays as assigned.
$27k-33k yearly est. 3d ago
Branch Office Administrator
Edward Jones 4.5
Branch office administrator job in Bradenton, FL
This job posting is anticipated to remain open for 30 days, from 06-Jan-2026. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report.
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
If you find yourself looking for a fulfilling career, the BranchOfficeAdministrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
Role Summary:
As a BranchOfficeAdministrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
We'll give you the support you need. Our team will be there every step of the way, providing:
* Comprehensive 6-month training including an experienced peer to help mentor you
* A wide support network that extends from your branchoffice to your region to the home office
* You'll often work independently but will have a team of thousands backing you every step of the way
Can you see yourself…
* Delivering exceptional personalized service to ensure clients feel understood and informed
* Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
* Actively listen for situations in the clients' lives that may indicate a need for additional services
* Driving marketing activities such as planning and executing events
What skills would make you a successful BOA?
* Analytical Thinking
* Attention to Detail
* Adaptability
* Conversational Skills
* Digital Tool Utilization
* Team Collaboration
Role Requirements
* Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
* Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
* Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
* Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones
Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
You can also expect…
* A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
* An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
* We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
* Full-time Associates receive the following benefits:
* Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.
You'll be competitively compensated…
* Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
* Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
* The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
$35k-45k yearly est. 38d ago
Branch Office Administrator
CNO Financial Group 4.2
Branch office administrator job in Sarasota, FL
Job Title
BranchOfficeAdministrator
Job Details
• Responsible for the day to day operations of the branch from an administrative aspect.
Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent
• Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic
• Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent
• Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked
• System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI
• Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips.
• BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements
• Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;.
• Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts.
• BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed.
• Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork
$29k-37k yearly est. Auto-Apply 60d+ ago
Office Coordinator
Healthsource Chiropractic of Bradenton 3.9
Branch office administrator job in Bradenton, FL
Job DescriptionBenefits:
PTO and other great benefits
Continuous clinical and business training
Company-paid CEUs
Bonus based on performance
If health and wellness are important to you, and you have a passion for helping people improve their lives and health, this may be the perfect position for you!
We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services.
If you are energetic, friendly, fun, purpose-driven, motivated, and a team player, we should talk! And because everything in our office moves quickly and there are multiple tasks to be completed, your strong phone, computer, and people skills are all vital.
Youll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances.
Youll enjoy great pay, the opportunity to earn monthly bonuses, and benefits!
Who you are:
Do you have a gift for meeting new people and getting them to like you?
Do people look to you first for help because they know it will get done?
Are you quick to smile and have contagious enthusiasm?
Do you derive a great deal of pleasure and strength from developing professional relationships with clients?
Do you have a conscientiousness for doing things right and following tasks through to completion?
What you will do:
Insurance verifications
Create financial worksheets
Deliver financial reviews with patients
Make product and supplement recommendations based on the doctors treatment plan
Scan incoming insurance EOBs
Assist with marketing campaigns, creative content, community outreach
Weekly patient reporting
Maintain confidentiality as it pertains to HIPAA guidelines
Work with the rest of the team to keep the clinic clean and clutter-free
Manage patient flow between Doctor, Rehab, and Front Desk to ensure Patient experience is efficient, fun, and effective
Maintain patient accounts by obtaining, recording, and updating personal and financial information
Collect patient charges, control credit extended to patients, and file, collect, and expedite third-party claims
Maintain business office inventory
Other Administrative tasks
What you need
Two-year degree or more is preferred but not required
Previous experience in customer service must be demonstrated
Proficiency in Microsoft Office and Windows is required
If you feel you would be a great fit in our office please apply! We look forward to speaking with you!
$33k-41k yearly est. 11d ago
Office Coordinator - Sales Team
South Seas 4.1
Branch office administrator job in Captiva, FL
Job Description
Our Property:
Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.
Our Core Values:
We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are.
Be Authentic
Practice Humility
Cultivate Teamwork
Value Time
Be Trustworthy
We offer a very competitive salary and generous benefits including:
Low-cost Medical, Dental, Vision Plans
Paid Life Insurance
Short- and Long-Term Disability
Paid Time Off & Holidays
401(k) with 100% match up to 4%
Commuter and Company-paid Toll Programs
Complimentary Daily Shift Meal
Pay Range: $22.00 - $23.00 per hour, non-exempt
POSITION OVERVIEW
Responsible for providing varied secretarial and officeadministrative assistance to a manager and staff; may provide lead direction to office support staff.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES (but not limited to)
Receives and screens visitors personally and on the telephone, providing information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.
Inputs and retrieves data or prepares reports.
Attends to a variety of officeadministrative details, such as travel, meeting and conference arrangements, monthly inventory equipment purchases and repair and personnel document preparation.
May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Organizes and maintains various office files; purges files as required.
Follows up on projects, transmits information, and keeps informed of activities.
Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
POSITION REQUIREMENTS
High School Diploma/GED but preferred degree in administration or related field.
Must possess 2+ years of clerical/administrative experience, or an equivalent combination of education, training and experience.
Excellent communication skills with fluency in English required. Bilingual would be a bonus.
Must be proficient in Inventory Management Systems and Microsoft Office.
COMPLIANCE REQUIREMENTS
Must have a valid driver's license, motor vehicle background check will be completed
QUALIFICATIONS, SKILLS, & ABILITIES
Knowledge of:
Policies and procedures of the department.
Use of specified computer applications involving Delphi, SMS, word processing, data entry and/or standard report generation.
Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
Business arithmetic.
Officeadministrative practices and procedures.
Business letter writing and the standard format for typed materials.
Record keeping principles and practices.
Correct business English, including spelling, grammar and punctuation.
Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
Skill in:
Performing office support duties.
Reading and explaining rules, policies and procedures.
Resolving varied officeadministrative problems.
Organizing, maintaining and researching office files.
Composing and merging correspondence independently or from brief instructions.
Compiling and summarizing information and preparing periodic or special reports.
Using initiative and independent judgment within established procedural guidelines.
Organizing own work, setting priorities and meeting critical deadlines.
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Establishing and maintaining effective working relationships with those contacted in the course of the work.
WORKING CONDITIONS - PHYSICAL/MENTAL REQUIREMENTS
Must be able to work in a fast paced, deadline driven environment.
Mobility to work in an office setting, use standard office equipment.
Stamina to sit for extended periods of time.
Strength to lift and carry up to 20 pounds.
Vision to read printed materials and computer screens with dexterity to utilize computer equipment.
Hearing and clear speech to communicate in person or over the telephone.
Flexible schedule: days and times may vary based on need; this is NOT a remote position.
Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home.
Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.
In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.
$22-23 hourly 19d ago
Office Coordinator, Part-time
Catholic Diocese of Arlington 4.1
Branch office administrator job in Port Charlotte, FL
Title: Office Coordinator, Part-time (15 hrs./wk.) Reports to: Pastor
Classification: Salaried/Exempt
The Parish Office Coordinator is an administrator in support of the Pastor's responsibilities to the parish and is a responsible for the overall operation of a very active Parish within the Diocese of Venice in Florida.
Job Responsibilities
Financial
Oversees and reviews bookkeeping services such as A/R, A/P, GL, Collections,
Maintains and processes bi-weekly Timekeeping, payroll spreadsheets for staff and Parish e-giving signups., etc.
Prepares, administers, and reviews budget process for Parish which is subject to review and/or approval by the Parish Finance Council, with Parish accountant as required.
Analyzes and make recommendations pertaining to all financial decisions and questions facing Parish.
Maximizes cash management resources.
Coordinates and reviews parish organizations and ministry funds.
Other job duties as assigned by the Pastor.
Administrative
Oversees Maintenance, Ministries, IT, Communications and Hospitality.
Acts as liaison between the parish and the diocese in financial matters and human resources issues.
Manages and maintains contracts on all Parish buildings, vendors and equipment.
Reviews parish staff needs and makes appropriate recommendations.
Provides professional support to parish staff.
Oversee the management of the parish records.
Coordinates parish liability and property insurance, worker's compensation with the Diocese general insurance program.
Oversees staff activities in general.
Consults with and advises Pastor on business and administrative matters that affect the parish.
Other job duties as assigned by the Pastor.
$29k-38k yearly est. 23h ago
Clinic Office Administrator
Bionic Prosthetics and Orthotics Group LLC
Branch office administrator job in Fort Myers, FL
Job Description
Are you interested in a career that will allow you to help those you serve? This could be the right fit for you- apply today!
Join our dedicated team at a mid-sized clinic in Fort Myers FL where we prioritize patient care and service excellence. We are currently seeking a responsible and dependable Front OfficeAdministrator to join both of our Fort Myers FL location. This is a full-time position with office hours on Monday through Friday, from 8 AM to 5 PM. We provide on-the-job training to ensure your success in this crucial role.
Job Responsibilities:
Welcome patients with courtesy and compassion, creating a positive and welcoming atmosphere.
Ensure that patients have completed all necessary paperwork for efficient and accurate record-keeping.
Manage patient appointments to optimize the clinic's workflow and meet patient needs.
Operate a multi-line switchboard telephone system, providing prompt and professional assistance to callers.
Verify insurance coverage and obtain necessary authorizations for patient services.
Conduct thorough checks on patient benefits to facilitate accurate billing.
Enter patient demographics into the Electronic Medical Records (EMR) system.
Scan and file documentation accurately to maintain organized and accessible records.
Prepare patient charts for the next day, ensuring seamless operations.
Assist in ordering necessary devices for patients as required.
Type notes and file paperwork with attention to detail.
Handle the collection of payments with accuracy and professionalism.
Requirements:
Maintain a friendly and positive attitude in patient interactions.
Demonstrate professional phone etiquette at all times.
Possess strong organizational skills for effective task management.
Ability to multitask in a fast-paced medical office environment.
This position does not allow for remote work.
If you are a motivated individual looking to contribute to a positive patient experience and possess the required skills, we encourage you to apply. Join us in making a difference in the healthcare community. We look forward to welcoming a new member to our team!
$30k-40k yearly est. 22d ago
Office Administrator
The Hinckley Company 4.8
Branch office administrator job in Fort Myers, FL
Since 1928, Hinckley Yachts has continued to push boundaries of what's possible on the water. Our heritage is built on bold ideas, uncompromising craftsmanship, and a relentless pursuit of excellence-principles that guide every yacht we design and every customer experience we deliver. Joining our team means stepping into an environment where precision, curiosity, and initiative are celebrated. Here, your work doesn't just support a legacy-it helps shape the future of yachting.
Job Summary
As our OfficeAdministrator, you'll be the go-to person for both customers and staff-managing front-office interactions, coordinating schedules, and keeping our systems accurate and up to date. The ideal candidate will be an outgoing and personable individual with strong attention to detail and organizational skills. If you thrive in a fast-paced environment and take pride in bringing exceptional service, we invite you to apply.
Responsibilities:
Customer Service: Maintain a welcoming and professional environment for customers and visitors. Stay up to date on company and industry knowledge to provide accurate information.
Billing: Process payments for storage and service. Track Accounts Receivable and provide accurate reports. Facilitate billing process for dockage and dry storage.
Marina Operations: Manage transient and annual slip reservations. Track contract status and communicate with service team. Ensure contracts are accurate and sent out promptly.
Service Support: Assist with entering work orders and adding job operations into the system. Provide daily labor report to managers and note any discrepancies.
Administration: Manage customer data entry and records. Update office calendar with staff time off, appointments, meetings, etc. All duties as assigned.
Requirements
Excellent written and verbal communication skills.
Proficient in Microsoft Office, including Excel, Teams, and Outlook.?
Basic understanding of billing and invoice processes.
Competent in data entry and customer information management.
Experience with marine software such as MOLO a plus!
What Hinckley can offer
Our culture values collaboration, continuous learning, and pride in craftsmanship. Here, your work doesn't just make an impact; it becomes part of a tradition that defines performance and luxury.
We celebrate diversity and are committed to fostering an inclusive workplace where everyone is valued and respected. Hinckley actively promotes a culture free from discrimination, ensuring equal opportunities for all.
Hinckley offers competitive pay, health, dental, and vision coverage, a full benefits package, paid time off, and the unique benefit of working in a stunning waterfront location.
Apply today to be part of our passionate community of artisans, engineers, and professionals, dedicated to delivering excellence on the water.
$29k-37k yearly est. 60d+ ago
Office Coordinator
Surgery Consultants of Florida
Branch office administrator job in Sarasota, FL
Full-time Description
Supervises the operations of his/her office and insures that all office duties are performed and completed daily.
RELATIONSHIPS
Reports to: Team Leader, Assistant Team Leader and Office Manager
Supervises: None
QUALIFICATIONS
Education: High school diploma or equivalent
Training/education in business office activities required (two years of experience may be substituted for education/training)
Experience: Two year medical clerical/office experience preferred
MENTAL DEMANDS
Require frequent and constant judgment and response. Requires English language skills adequate for written, verbal, and telephone communications.
PHYSICAL DEMANDS
Require visual and auditory acuity adequate for frequent use of computers and other business office equipment. Ability to sit for long periods, move frequently throughout the facility, overhead and low reaching and ability to exert force of up to 50 lbs. occasionally, up to 20 lbs. frequently and/or up to 10 lbs. constantly.
OCCUPATIONAL EXPOSURE
Category II exposure to bloodborne pathogens; may encounter chemical hazards.
ESSENTIAL JOB FUNCTIONS
Supports the philosophy, goals, and objectives of the Organization
Supports, and performs according to approved policies and procedures.
Supports and participates in programs directed to patient and staff safety.
Considers patient rights in performance of job responsibilities.
Contributes to the quality / performance improvement process.
Observes safety measures in performance of job responsibilities.
Responds to emergency situations with competence and composure.
Corrects or reports observed or suspected violations, hazards, and noncompliance in accordance with policies and procedures.
Maintains and promotes professional competence through continuing education and other learning experiences.
Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance as needed.
Attends and actively participates in meetings, committees, inservices, seminars, workshops, conferences, and quality/performance improvement activities according to job responsibilities and requirements.
Communicates effectively with patients, visitors, physicians, and co-workers.
Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary.
Documents information received from the patient and disseminates it to the appropriate people or areas.
Interactions are respectful and courteous.
Ability to multi-task and good communication skills required.
Provides leadership to team to provide the highest level of patient care in a most efficient, time and cost effective manner.
Cross training may be required.
Participates in office meetings.
Organizes business office activities to support Facility operations.
Evaluates accounts to maintain correct and lawful practices for billing payers.
Reviews accounts to verify benefits, verify representation, verify LOP status, insure appropriate CPT codes are entered for services provided, identify billing errors, high balances, exhaustion of benefits, lack of insurance, and LOP coverage.
Salary Description $17.50 per hour
$17.5 hourly 60d+ ago
Office Administrator
M/I Homes, Inc. 4.5
Branch office administrator job in Fort Myers, FL
M/I Homes has been building new homes of outstanding quality and superior design for more than 40 years. Founded in 1976 by Irving and Melvin Schottenstein, and guided by Irving's drive to always "treat the customer right," we've fulfilled the dreams of over 140,000 homeowners and grown to become one of the nation's leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 16 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.
Job Summary: Provides administrative support for senior level executives, including, but not limited to, word processing, scheduling, and special projects to assist in daily operational functions and ensure accurate and efficient workflow.
Duties and Responsibilities
* Processes a variety of documents including letters, spreadsheets, memorandums, forms, reports, etc. which may require research, analysis, and comparison of data to obtain information. Material may often be of a sensitive or confidential nature.
* Develops and maintains filing systems for department and supervisor to ensure availability of documentation; copies letters, memorandums, forms, and other documentation and files as required.
* Screens incoming calls for assigned area, department or individual to obtain relevant information; routes calls as necessary or provides information in appropriate circumstances.
* Acts as a liaison between department staff and others such as internal departments, external contacts and management staff. May be required to arrange meetings, assist in the resolution of problems, coordinate schedules, and maintain working internal relationships.
* If applicable, reviews incoming mail and routes or responds to immediate items as authorized by supervisor.
* Performs additional assignments and projects as requested by assigned area, department or individual.
* Process all overhead, production and customer care invoices for payment.
* Ensure invoices obtain signatures per company authorization matrix before applying payments.
* Code vendor invoices per coding matrix book.
* Run overage report, enter changes into JDE per estimator's request and balance out vendor for payment.
* Filing and maintaining of paid invoices, checks, files, and vendor correspondence.
* Check requests per company policy.
* Complete and send all vendor update forms to the corporate accounts' payable office.
* Process credit applications for new accounts.
* Assist subcontractors and vendors with billing and payment information.
* Conduct all correspondence with vendors and subcontractors concerning invoicing and payments.
* Review subcontractor statements for past due invoices, issues, etc.
* Maintain the authorized to charge list and periodically sending updated lists to all vendors who require.
Minimum Education Experience:
High school graduate with basic academic and practical skills gained through school curriculum combined with at least five years of related work experience and/or training which exhibits increasing responsibilities (post-secondary education may be substituted for some work experience); thorough knowledge of administrative skills and office functions.
Skills and Abilities:
Ability to interpret, analyze and evaluate given information relative to business and administrative procedures; administrative skills to assist in the processing of departmental work flow. Good written and verbal communication skills for interaction with a variety of people inside and outside of the organization. Good organizational skills and detail-oriented aptitude to coordinate several activities simultaneously. Good working knowledge of Microsoft products and the ability to learn new systems and software packages.
Work Conditions and Physical Requirements:
Office environment.
M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee stock purchase plan, employee home purchase plan and more.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
$31k-38k yearly est. 45d ago
Office Administrator I General Admin
Builders Firstsource, Inc. 4.1
Branch office administrator job in Bradenton, FL
PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
Prepares routine correspondence, office forms and/or other business related documents.
Performs data entry/retrieval functions.
Handles Incoming and Outgoing mail and interoffice communications.
May perform office supply inventory and replenishment services.
May arrange meetings and conferences; maintains calendars and makes travel reservations.
Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
MINIMUM REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.
COMPETENCIES
Customer service skills
Good verbal and written communication skills
Ability to apply common sense understanding to carry out written or oral instructions
Proficiency in Microsoft Office Suite
WORK ENVIRONMENT / PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.
$31k-37k yearly est. 46d ago
Administrative Assistant
Acadia Healthcare Inc. 4.0
Branch office administrator job in Fort Myers, FL
Provide administrative support to facility management to ensure efficient operation of the facility.
Support managers and employees through a variety of tasks related to organization and communication.
Responsible for confidential and time sensitive material.
Familiar with a variety of the field's concepts, practices and procedures.
Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
Attend meetings and take accurate minutes.
May responsible for accurate and timely physician credentialing.
May direct and lead the work of others.
May manage and coordinate administrative programs and office activities.
Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
Answer telephones and take messages or transfer calls.
May cover the reception desk when required.
Calendar management, schedule appointments, update calendars and arrange staff meetings
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. null
$24k-35k yearly est. 2d ago
Branch Office Administrator
Edward Jones 4.5
Branch office administrator job in Bradenton, FL
**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
**Job Overview**
**Position Schedule:** Full-Time
Branch Address: 6402 Cortez Rd West, Bradenton, FL
This job posting is anticipated to remain open for 30 days, from 06-Jan-2026. The posting may close early due to the volume of applicants.
**If you find yourself looking for a fulfilling career** , the BranchOfficeAdministrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
**Role Summary:**
As a BranchOfficeAdministrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
**We'll give you the support you need. Our team will be there every step of the way, providing:**
+ Comprehensive 6-month training including an experienced peer to help mentor you
+ A wide support network that extends from your branchoffice to your region to the home office
+ You'll often work independently but will have a team of thousands backing you every step of the way
**Can you see yourself...**
+ Delivering exceptional personalized service to ensure clients feel understood and informed
+ Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
+ Actively listen for situations in the clients' lives that may indicate a need for additional services
+ Driving marketing activities such as planning and executing events
**You can also expect...**
+ A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
+ An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
+ We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
+ Full-time Associates receive the following benefits:
+ Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** .
**You'll be competitively compensated...**
+ Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
+ Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
+ The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
**Hiring Minimum:** $22.50
**Hiring Maximum:** $24.36
Read More About Job Overview
**Skills/Requirements**
**What skills would make you a successful BOA?**
+ Analytical Thinking
+ Attention to Detail
+ Adaptability
+ Conversational Skills
+ Digital Tool Utilization
+ Team Collaboration
**Role Requirements**
+ **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
+ **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
+ **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
+ **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
**Awards & Accolades**
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (***********************************************************************
Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************
Read More About Awards & Accolades
**About Us**
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** .
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
$35k-45k yearly est. 36d ago
Branch Office Administrator
CNO Financial Group 4.2
Branch office administrator job in Sarasota, FL
Job Title
BranchOfficeAdministrator
Job Details
Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork
$29k-37k yearly est. Auto-Apply 60d+ ago
Office Coordinator - Sales Team
South Seas 4.1
Branch office administrator job in Captiva, FL
Our Property:
Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.
Our Core Values:
We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are.
Be Authentic
Practice Humility
Cultivate Teamwork
Value Time
Be Trustworthy
We offer a very competitive salary and generous benefits including:
Low-cost Medical, Dental, Vision Plans
Paid Life Insurance
Short- and Long-Term Disability
Paid Time Off & Holidays
401(k) with 100% match up to 4%
Commuter and Company-paid Toll Programs
Complimentary Daily Shift Meal
Pay Range: $22.00 - $23.00 per hour, non-exempt
POSITION OVERVIEW
Responsible for providing varied secretarial and officeadministrative assistance to a manager and staff; may provide lead direction to office support staff.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES (but not limited to)
Receives and screens visitors personally and on the telephone, providing information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.
Inputs and retrieves data or prepares reports.
Attends to a variety of officeadministrative details, such as travel, meeting and conference arrangements, monthly inventory equipment purchases and repair and personnel document preparation.
May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Organizes and maintains various office files; purges files as required.
Follows up on projects, transmits information, and keeps informed of activities.
Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
POSITION REQUIREMENTS
High School Diploma/GED but preferred degree in administration or related field.
Must possess 2+ years of clerical/administrative experience, or an equivalent combination of education, training and experience.
Excellent communication skills with fluency in English required. Bilingual would be a bonus.
Must be proficient in Inventory Management Systems and Microsoft Office.
COMPLIANCE REQUIREMENTS
Must have a valid driver's license, motor vehicle background check will be completed
QUALIFICATIONS, SKILLS, & ABILITIES
Knowledge of:
Policies and procedures of the department.
Use of specified computer applications involving Delphi, SMS, word processing, data entry and/or standard report generation.
Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
Business arithmetic.
Officeadministrative practices and procedures.
Business letter writing and the standard format for typed materials.
Record keeping principles and practices.
Correct business English, including spelling, grammar and punctuation.
Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
Skill in:
Performing office support duties.
Reading and explaining rules, policies and procedures.
Resolving varied officeadministrative problems.
Organizing, maintaining and researching office files.
Composing and merging correspondence independently or from brief instructions.
Compiling and summarizing information and preparing periodic or special reports.
Using initiative and independent judgment within established procedural guidelines.
Organizing own work, setting priorities and meeting critical deadlines.
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Establishing and maintaining effective working relationships with those contacted in the course of the work.
WORKING CONDITIONS - PHYSICAL/MENTAL REQUIREMENTS
Must be able to work in a fast paced, deadline driven environment.
Mobility to work in an office setting, use standard office equipment.
Stamina to sit for extended periods of time.
Strength to lift and carry up to 20 pounds.
Vision to read printed materials and computer screens with dexterity to utilize computer equipment.
Hearing and clear speech to communicate in person or over the telephone.
Flexible schedule: days and times may vary based on need; this is NOT a remote position.
Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home.
Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.
In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.
$22-23 hourly 48d ago
Office Administrator
M/I Homes 4.5
Branch office administrator job in Fort Myers, FL
M/I Homes has been building new homes of outstanding quality and superior design for more than 40 years. Founded in 1976 by Irving and Melvin Schottenstein, and guided by Irving's drive to always “treat the customer right,” we've fulfilled the dreams of over 140,000 homeowners and grown to become one of the nation's leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 16 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.
Job Summary: Provides administrative support for senior level executives, including, but not limited to, word processing, scheduling, and special projects to assist in daily operational functions and ensure accurate and efficient workflow.
Duties and Responsibilities
Processes a variety of documents including letters, spreadsheets, memorandums, forms, reports, etc. which may require research, analysis, and comparison of data to obtain information. Material may often be of a sensitive or confidential nature.
Develops and maintains filing systems for department and supervisor to ensure availability of documentation; copies letters, memorandums, forms, and other documentation and files as required.
Screens incoming calls for assigned area, department or individual to obtain relevant information; routes calls as necessary or provides information in appropriate circumstances.
Acts as a liaison between department staff and others such as internal departments, external contacts and management staff. May be required to arrange meetings, assist in the resolution of problems, coordinate schedules, and maintain working internal relationships.
If applicable, reviews incoming mail and routes or responds to immediate items as authorized by supervisor.
Performs additional assignments and projects as requested by assigned area, department or individual.
Process all overhead, production and customer care invoices for payment.
Ensure invoices obtain signatures per company authorization matrix before applying payments.
Code vendor invoices per coding matrix book.
Run overage report, enter changes into JDE per estimator's request and balance out vendor for payment.
Filing and maintaining of paid invoices, checks, files, and vendor correspondence.
Check requests per company policy.
Complete and send all vendor update forms to the corporate accounts' payable office.
Process credit applications for new accounts.
Assist subcontractors and vendors with billing and payment information.
Conduct all correspondence with vendors and subcontractors concerning invoicing and payments.
Review subcontractor statements for past due invoices, issues, etc.
Maintain the authorized to charge list and periodically sending updated lists to all vendors who require.
Requirements
Minimum Education Experience:
High school graduate with basic academic and practical skills gained through school curriculum combined with at least five years of related work experience and/or training which exhibits increasing responsibilities (post-secondary education may be substituted for some work experience); thorough knowledge of administrative skills and office functions.
Skills and Abilities:
Ability to interpret, analyze and evaluate given information relative to business and administrative procedures; administrative skills to assist in the processing of departmental work flow. Good written and verbal communication skills for interaction with a variety of people inside and outside of the organization. Good organizational skills and detail-oriented aptitude to coordinate several activities simultaneously. Good working knowledge of Microsoft products and the ability to learn new systems and software packages.
Work Conditions and Physical Requirements:
Office environment.
Benefits
M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee stock purchase plan, employee home purchase plan and more.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
$31k-38k yearly est. Auto-Apply 45d ago
Office Administrator I General Admin
Builders Firstsource 4.1
Branch office administrator job in Bradenton, FL
PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
Prepares routine correspondence, office forms and/or other business related documents.
Performs data entry/retrieval functions.
Handles Incoming and Outgoing mail and interoffice communications.
May perform office supply inventory and replenishment services.
May arrange meetings and conferences; maintains calendars and makes travel reservations.
Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
MINIMUM REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.
COMPETENCIES
Customer service skills
Good verbal and written communication skills
Ability to apply common sense understanding to carry out written or oral instructions
Proficiency in Microsoft Office Suite
WORK ENVIRONMENT / PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.