Branch office administrator jobs in Oklahoma City, OK - 184 jobs

* 493274 * Langston * OFFICE OF PRESIDENT (LU) * Staff Full-time * Opening on: Oct 9 2025 * Office of President (LU) * Bachelor's degree Add to favorites View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $34,000 - $39,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About This Position The Office of the President is seeking a highly professional, polished, and service-oriented Administrative Specialist to serve as the primary point of contact in the front office of the President's Suite by providing high-level administrative support. This role is critical as one of the first impressions of the University and requires a consistently high level of professionalism in both attire and conduct. The Administrative Specialist serves as a key resource to both internal and external stakeholders and is responsible for opening the office each day, greeting and directing visitors, and coordinating general office functions to ensure the Office of the President operates smoothly. In addition, this position provides administrative support and responds to time-sensitive requests at the direction of the President and the President's Executive Assistant. The role requires discretion, sound judgment, flexibility, and the ability to adapt to changing priorities, particularly when handling sensitive and confidential information related to Human Resources, fiscal matters, and University business operations. Key Duties and Responsibilities * Open and prepare the Office of the President each business day, ensuring a professional, polished, and welcoming environment appropriate for an executive office. * Serve as the first point of contact for visitors, students, faculty, staff, and external stakeholders, demonstrating exceptional customer service, professionalism, and discretion. * Manage incoming and outgoing mail, deliveries, and correspondence. * Maintain office supplies, branded materials; place orders as needed. * Coordinate equipment service requests and submit work orders for building and room needs. * Maintain organized electronic and physical filing systems for active and inactive records. * Retrieve and provide requested information to support executive office operations. * Draft routine correspondence and assist with presentations and reports. * Provide day-to-day guidance to student employees assigned to the Office of the President, including scheduling and time approval. * Perform other duties as assigned to support the overall operations and objectives of the Office of the President (including tasks such as event preparation, invoice processing, procurement requests, reconciliation of purchasing documents, meeting logistics, and catering coordination). Required Qualifications * Associate's degree or higher from an accredited institution or equivalent combination of education and relevant experience. * Three (3) or more years of progressively responsible administrative or office support experience. * Demonstrated ability to handle confidential and sensitive information with professionalism. * Strong organizational, communication, and interpersonal skills. * Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Preferred Qualifications * Bachelor's degree from an accredited institution. * Experience supporting an executive-level or higher education office. * Familiarity with procurement systems such as SciQuest/OK Corral. * Experience coordinating meetings, events, or executive communications. Knowledge, Skills, and Abilities * Ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Professional demeanor with strong customer service skills. * Ability to work effectively with diverse populations, including students, faculty, administrators, and external partners. * Strong attention to detail and follow-through. Professional Standards This position represents the Office of the President and the University to internal and external audiences. The successful candidate is expected to maintain a high standard of professionalism at all times, including appropriate business attire, professional demeanor, confidentiality, and respectful communication. Why Join the Office of the President This role offers the opportunity to provide essential support to the Office of the President, contributing to the smooth operation of the executive office and initiatives that advance the mission and strategic objectives of the University. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Administrative Assistant I -1307 Langston VP OPERATIONS (LU) Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=adcfad3525044cc263f2eaac6b3f6ad5&postfix=2_0">

Job Description Job Title: Automobile Service Administrative Assistant Job Type: Full-Time Salary: $17-$18 per hour Edmond Hyundai is committed to providing exceptional automotive service and customer experiences. Our team takes pride in delivering high-quality maintenance and repairs in a professional and welcoming environment. Job Summary: Edmond Hyundai is seeking a detail-oriented and customer-focused Automobile Service Administrative Assistant to support our service department. This role includes managing administrative tasks, coordinating service appointments, assisting customers, and ensuring smooth communication between our service team and clients. The position also involves overseeing our service rental car fleet. Key Responsibilities: Greet customers and schedule service appointments. Answer phone calls and respond to service inquiries via email. Prepare and manage work orders, service tickets, and invoices. Maintain accurate service records, parts inventory, and warranty documentation. Communicate with technicians regarding service status and parts needs. Process payments and manage billing efficiently. Manage and coordinate the service rental car fleet, ensuring availability, maintenance, and proper documentation. Generate reports for management and maintain compliance with company policies. Qualifications: High school diploma or equivalent; associate's degree preferred. Experience in administrative roles, preferably in automotive or service industries. Strong organizational and multitasking skills. Excellent communication and customer service skills. Proficiency in office software and service management systems. Basic knowledge of automobile systems is a plus. Why Join Us: Friendly and supportive team environment. Opportunities for professional growth. Competitive hourly rate of $17-$18 and benefits.

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. Summary The Office Coordinator performs routine but varied clerical duties in accordance with standard procedures. Clerical duties include, but not limited to: accounts payable/receivable, knowledge of Microsoft Office, Word, Excel and Outlook, as well as data entry, filing, answering phones and greeting customers. Strong customer service skills are required. Applies knowledge of department policies and procedures and utilizes a general understanding of other departments' functions. Maintains records, prepares forms, verifies information, and resolves routine problems, while paying strict attention to detail. Refers questions and problems to higher levels. The Office Coordinator must have the ability to multi-task in this fast environment, work unsupervised and be very self - motivated. Key Responsibilities Be the main point of contact at the retail location for external / internal customers regarding administrative functions and inquiries. Performs general clerical duties as needed such as processing mail, filing, alphabetizing records, and completing forms and reports. Provide superior customer service, connecting concerned customers with sales or operations as appropriate. Answers telephone takes messages or directs calls and places outgoing calls. Take orders, create delivery tickets for Warehouse processing. Processing of AP/AR Operates office equipment such as copiers, printers, calculators, personal computers. Maintain office supplies and ensure the maintenance of office equipment. Assists with community service and company projects. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Typical Education High school diploma or general education degree (GED) Relevant Experience 1+ years related experience and/or training Background in Turf and Horticulture is a plus Good knowledge of computer systems Organizational and communications skills Prior experience in an office setting Excellent oral, written, and interpersonal communication skills are a necessity Combination of education, training and/or experience will be considered for this position. Requirements Good knowledge of computer systems/office equipment Organizational skills Prior experience in an office setting Excellent oral, written, and interpersonal communication skills Other Information Job Requisition ID: 24624 Travel Required: Less than 10% Location(s): T&H Retail - Oklahoma City OK Country: United States **The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status. **

Job Title Office Support Administrator I Business Line/Corporate Support Office Support Reports to Regional Office Support Leader FLSA Classification Non-Exempt (Overtime Rate 1.5) Job Summary This role provides front desk receptionist duties for our South Oklahoma City office and will, at times, need to provide above basic level administrative support, which may include drafting letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, or presentation software, screens calls and visitors, prepares agendas, and arranges travel for meetings and special events. Coordinates high volume of lunch events and other in-person meetings recurring weekly and often daily. Essential Functions Ensures cleanliness of all office areas (outside of janitorial services). Communication with, and coordination of, office cleaning service and repairs. Package pickup and delivery. Sorts and distributes incoming mail and prepare outgoing mail and packages. Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.). General typing, copying, printing, binding. Basic data entry in information systems and databases. Generates simple documents such as letters, memos, spreadsheets, and presentations. Scans and sends documents to clients, sub-consultants, and other Garver offices. Scans documents to electronic files. Services office fleet vehicles as needed and maintains vehicle logs. Assists with fleet vehicle tag renewals. Assists with travel arrangements. Assists with agendas, meeting minutes, and attends meetings as needed. Codes, routes, tracks, and records office-related invoices/expenses. Prepares expense reports. Maintains calendars for staff, conference rooms, vehicles, etc. Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.). Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup. Drives and champions Garver culture initiatives/Garver Ambassador. Other duties as assigned. Education Required High School Diploma or equivalent. Experience Required 1 year of professional experience. Licenses/Credentials Valid Driver's License. Preferred Qualifications Basic IT experience. Knowledge, Skills, and Abilities Knowledge of: Standard office equipment Microsoft Office Word processing, spreadsheets, presentations, and document creation Skill In: Organizational and prioritization skills Communication and teamwork Data entry/keyboarding Customer service Ability Capability to become trainer within the office support track Operate standard office equipment (printing, scanning, faxing, copying, etc.) Problem-solve and assist team(s) as needed Physical Requirements Ability to sit for long periods of time. Lifting or carrying up to 30 pounds. Pushing or pulling. Keyboarding. Driving. Stooping, crouching, or kneeling. Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone. Visual acuity to read printed materials and screens. These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required. This job description is intended to be generic in nature and may not include all assigned duties and responsibilities. ***To be considered for this role, you must provide a Cover Letter with your application*** Grow With Us Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance. Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com. Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law. #LI-CS1

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. Summary The Office Coordinator performs routine but varied clerical duties in accordance with standard procedures. Clerical duties include, but not limited to: accounts payable/receivable, knowledge of Microsoft Office, Word, Excel and Outlook, as well as data entry, filing, answering phones and greeting customers. Strong customer service skills are required. Applies knowledge of department policies and procedures and utilizes a general understanding of other departments' functions. Maintains records, prepares forms, verifies information, and resolves routine problems, while paying strict attention to detail. Refers questions and problems to higher levels. The Office Coordinator must have the ability to multi-task in this fast environment, work unsupervised and be very self - motivated. Key Responsibilities * Be the main point of contact at the retail location for external / internal customers regarding administrative functions and inquiries. * Performs general clerical duties as needed such as processing mail, filing, alphabetizing records, and completing forms and reports. * Provide superior customer service, connecting concerned customers with sales or operations as appropriate. * Answers telephone takes messages or directs calls and places outgoing calls. * Take orders, create delivery tickets for Warehouse processing. * Processing of AP/AR * Operates office equipment such as copiers, printers, calculators, personal computers. * Maintain office supplies and ensure the maintenance of office equipment. * Assists with community service and company projects. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Typical Education High school diploma or general education degree (GED) Relevant Experience * 1+ years related experience and/or training * Background in Turf and Horticulture is a plus * Good knowledge of computer systems * Organizational and communications skills * Prior experience in an office setting * Excellent oral, written, and interpersonal communication skills are a necessity * Combination of education, training and/or experience will be considered for this position. Requirements * Good knowledge of computer systems/office equipment * Organizational skills * Prior experience in an office setting * Excellent oral, written, and interpersonal communication skills Other Information Job Requisition ID: 24624 Travel Required: Less than 10% Location(s): T&H Retail - Oklahoma City OK Country: United States The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status.

TEAM UP WITH US! The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO * Open Work Orders for Customers * Updating the aged WIP (Work in Progress) * Uploading Technician Notes * Preparing work orders for Invoicing * Collecting pre-payments, final payments, and sending for credit approval * Issuing PO's to our vendors * Communicating with customers and providing excellent customer service for internal and external customers * Reconcile P-card's for business needs * Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed * Order and maintain supplies; arrange for equipment maintenance. * Additional duties as assigned by supervisor WHAT YOU'LL NEED * High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. * Ability to deal with problems involving several concrete variables in standardized situations. * Knowledge of MS Office Suite software. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

7248 - Oklahoma City - 1121 E Memorial Rd, Oklahoma City, Oklahoma, 73131CarMax, the way your career should be! Provide an iconic customer experience Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle sales and support the functions of all store departments. By handling administrative details for our store, you will ensure that our customers receive an iconic customer experience. We've become the nation's largest retailer of used cars due to our honesty and transparency, and those same traits will help you succeed, too. What you will do - Essential responsibilities Complete administrative tasks to support all store departments Provide customer service by greeting customers and guiding them through paperwork Communicate effectively with customers and business partners Maintain coverage at information desk and answer multi-line phone system Learn and succeed as part of a team This is a high-energy office environment where you will work as a team to handle a wide range of customer interactions and make sure everything goes smoothly. Opening and closing the business office, completing financial transactions, and processing paperwork will require a high level of attention to detail. We work and learn as a team to prioritize the customer experience. Qualifications and requirements Customer service experience Thrive in a fast-paced office environment Good listening skills and a strong customer focus Strong written and verbal communication skills Basic computer skills, including word processing and spreadsheets About CarMax CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide. Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For . CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

Classification Title Student Federal Work Study Working Title Student Administrative Assistant Career Services (FWS) Datatel Position ID CRSV8FEDWORK1A Annual Hours As needed or assigned not to exceed 25 hours per week Placement Range $10.00 Position Type Work Study Job Category Work Study General Description The Student Administrative Assistant Career Services will provide essential administrative support to the Career Success and Workforce Development department, ensuring efficient daily operations. This role is ideal for students seeking hands-on experience in office administration, plus offers a valuable opportunity to develop administrative skills and gain insight into career services operations within a higher education setting. Reports To Director of Career Services and Workforce Development What position(s) reports to this position? None Minimum Education/Experience Current OCCC student with a Federal Work Study award Required Knowledge, Skills & Abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and communication skills Professional demeanor Punctual Reliable Ability to maintain confidentiality. Physical Demands/Working Conditions 1. GENERAL PHYSICAL REQUIREMENTS: Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects. 2. PHYSICAL ACTIVITIES: This position requires the person to frequently communicate with and listen to students, administration, staff, faculty, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position. This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists. This position requires the person to perceive attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. 3. VISUAL ACUITY: This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. 4. WORKING CONDITIONS: This position performs the essential functions in an indoor, office setting. Preferred Qualifications None Required Training Quarterly compliance training as assigned by institution Work Hours As needed or assigned not to exceed 25 hours per week, anytime between 8:00 am and 5:00 pm, Monday - Friday Department Career Success and Workforce Development Center Job Open Date 08/21/2025 Job Close Date Open Until Filled No HR Contact Beth Holmes Special Instructions to Applicants Applicants are to thoroughly complete the electronic application and attach the required documents: Cover letter, resume. Applicants who do not attach the required documents will not be considered for the position. For application assistance, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM. Posting Number Student, Work Study, Temporary_0402906 Job Duties Job Duties (Position Specific) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Duties Assignment Statement) Greet visitors, answer incoming calls, and direct inquiries to the director or other appropriate OCCC staff. Set and manage appointments for the Director, including scheduling meetings and sending reminders. Prepare appropriate materials for meetings. Create and maintain spreadsheets, organize digital and physical files, and assist in preparing and creating reports and presentations. Draft correspondence for the director and assist with email communications. Aid in research, planning and executing career fairs, workshops, Lunch & Learns and other departmental events. Perform tasks such as photocopying, scanning, and maintaining office supplies inventory. Assist with special projects and tasks as assigned to support the Director and department goals. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.

Job Opening: Remote Data Entry Assistant that offers flexibility and the opportunity to work remotely? Look no further! We are seeking a talented and motivated Data Entry Assistant to join our dynamic team. As a Data Entry Assistant, you will play a vital role in maintaining accurate and up-to-date information in our systems. This position offers a unique opportunity to gain valuable experience in a remote work environment while contributing to the success of our organization. Responsibilities: Enter and update data accurately and efficiently into our database systems. Verify and review data for errors or discrepancies, ensuring data integrity. Conduct research to obtain additional information or clarification as needed. Organize and maintain electronic and physical files to ensure easy retrieval of information. Collaborate with team members to identify process improvements and contribute to the development of best practices. Adhere to data entry guidelines and protocols to ensure consistent and accurate data entry. Follow security protocols to protect sensitive and confidential information. Qualifications: High school diploma or equivalent qualification. Proficient computer skills, including knowledge of spreadsheet software and data entry tools. Strong attention to detail and accuracy. Excellent time management and organizational skills. Ability to work independently and meet deadlines. Strong communication and interpersonal skills. Prior experience in data entry or related field is a plus but not required. Benefits: Remote work: Enjoy the flexibility of working from the comfort of your own home or any location of your choice. Learning and growth opportunities: Gain valuable experience in data entry and develop skills that can be transferrable to various industries. Mentorship: Receive guidance and support from experienced professionals in the field. Competitive compensation: Receive a competitive salary commensurate with your skills and experience. Work-life balance: Maintain a healthy work-life balance with flexible working hours. Collaborative environment: Join a supportive and inclusive team that values collaboration and teamwork. Don't miss out on this exciting opportunity to kickstart your career in data entry. Apply now and become part of our growing organization that values your contributions and offers a rewarding remote work experience. Please submit your resume and cover letter detailing your interest in the role. We look forward to hearing from you! Note: This is a remote position

**TEAM UP WITH US!** The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. **DO YOU HAVE WHAT IT TAKES?** **WHAT YOU'LL DO** · Open Work Orders for Customers · Updating the aged WIP (Work in Progress) · Uploading Technician Notes · Preparing work orders for Invoicing · Collecting pre-payments, final payments, and sending for credit approval · Issuing PO's to our vendors · Communicating with customers and providing excellent customer service for internal and external customers · Reconcile P-card's for business needs · Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed · Order and maintain supplies; arrange for equipment maintenance. · Additional duties as assigned by supervisor **WHAT YOU'LL NEED** · High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. · Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. · Ability to write routine reports and correspondence. · Ability to speak effectively before groups of customers or employees of organization. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. · Ability to deal with problems involving several concrete variables in standardized situations. · Knowledge of MS Office Suite software. **WHY WORK WITH US?** · We like to take care of business and have fun doing it! · We offer health, dental, vision, life, and more as a comprehensive benefits package. · Don't you want to work with awesome people? **IMPORTANT INFORMATION** While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

As an Office Administrator, you are an invaluable asset who is critical to the success of the organization. The office runs like a well-oiled machine because of your hard work and efforts. Technology is second nature to you - you are comfortable using computers and other office equipment to complete administrative and human resources-related tasks. Maintaining a relationship with our employees and clients is a breeze because of your exceptional ability to communicate. You are extremely dependable and put your best effort into all responsibilities. You get the "big" picture and want to contribute accordingly - and that's why you'll have all the opportunity for career growth within our company you'll want. Responsibilities Resposibilities * Perform accounting, human resources and other administrative duties with supervision. * Process payroll, accounts payable, accounts receivable and invoicing. * Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances. * Process new hire, job changes, pay rate changes, and terminations * Complete various human resource related forms, such as employment verification paperwork. * Track immigration status and updating I-9s as required. * Process benefits (including new enrollments, open enrollment and update as required). * Assist with warning reports. * Process leave of absence and short-term disability claims. * Assist with other HR issues as needed. * Maintain and update certificates of insurance. * Enter vendor invoices into the accounting system accurately and timely. * Reconcile vendor statements and resolve discrepancies. * Generate and send invoices to customers in accordance with contract terms. * Monitor outstanding invoices and ensure accurate records are maintained. * Follow up on past-due accounts via phone and email. * Work with customers to resolve billing issues. * Maintain accurate records of collection efforts and provide reports on aging receivables. * Oversee building and equipment maintenance. * Responsible for computer network support. * Support receptionists and administrative management of the office. * Other duties as assigned. Qualifications Qualifications * High school diploma or GED. Bachelor's degree (HR related) preferred. * Minimum 2 years of experience of HR and payroll experience with an HR degree * 4 years of HR and payroll experience without an HR degree. About Us ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record's Top 500 Design Firms (April 2025), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit: ******************* ECS is an Equal Opportunity Employer. To learn more, click here.

Responsibilities: Under minimal supervision provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building's tenants and guests. Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties. Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel. Requirements and Skills: High School Diploma or general education degree (GED) 1 - 3 years of experience Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel. General office experience within the commercial real estate industry. High level of administrative competence. Accomplished people skills: phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies. Understanding and use of general office tools and equipment. Demonstrate reliability, integrity and confidentiality. Commercial real estate knowledge desirable. #AFC

7248 - Oklahoma City - 1121 E Memorial Rd, Oklahoma City, Oklahoma, 73131 CarMax, the way your career should be! Provide an iconic customer experience Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle sales and support the functions of all store departments. By handling administrative details for our store, you will ensure that our customers receive an iconic customer experience. We've become the nation's largest retailer of used cars due to our honesty and transparency, and those same traits will help you succeed, too. What you will do - Essential responsibilities * Complete administrative tasks to support all store departments * Provide customer service by greeting customers and guiding them through paperwork * Communicate effectively with customers and business partners * Maintain coverage at information desk and answer multi-line phone system Learn and succeed as part of a team This is a high-energy office environment where you will work as a team to handle a wide range of customer interactions and make sure everything goes smoothly. Opening and closing the business office, completing financial transactions, and processing paperwork will require a high level of attention to detail. We work and learn as a team to prioritize the customer experience. Qualifications and requirements * Customer service experience * Thrive in a fast-paced office environment * Good listening skills and a strong customer focus * Strong written and verbal communication skills * Basic computer skills, including word processing and spreadsheets About CarMax CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide. Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For. CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

COMPANY SUMMARY Oklahoma Environmental Services (OES) is a professional environmental consulting and services firm providing full-spectrum solutions to clients across multiple industries. OES is a leading provider of environmental services specializing in environmental mitigation, remediation, risk assessment, restoration and compliance management. We offer a complete range of services including Environmental Consulting, Dual Phase Vacuum Extraction, Excavation & Petroleum Storage Tank Removal, Environmental Systems Operation & Maintenance, Monitoring Well Drilling and Plugging, Soil & Groundwater Sampling & Remediation, Oilfield Services, Compliance Management & Audits, Phase I & Phase II Environmental Site Assessments, Real Estate and Brownfields assessments, Spill Prevention and Storm Water Plans, Asbestos Survey, and Statistical Inventory Reconciliation (SIR). Motivated environmental professionals with Phase 1 & Phase 2 assessments, NEPA, Lead Based Paint and Asbestos, Oil & Gas, Water & air Quality experience are encouraged to apply and join our Team. Job Summary The Project Assistant will provide administrative and support services within the Project Management department. Supervisory Responsibilities None. Duties/Responsibilities Provides administrative and support services to the Project Manager. Assists with the coordination of projects, including those related Phase I and Phase II site assessments, technical report writing, and additional site techniques. Assists with budget preparation, project changes, development of goals, and short- and long-range planning. Maintains necessary files and records be compliant with local, state, and national laws, guidelines, and ordinances. Aid in remediation with field staff and Project Managers. Assist with the development of training materials and SOPs for in-house purposes. Dedicate the necessary time to complete work duties, which may require working more than 40 hours per week, and sometime requires work during non-regular business hours and from home. Promotes a cooperative and supportive work environment and performs other related work as required and other duties as assigned. Required Skills/Abilities Excellent written and verbal communication skills. Knowledge of project management principles and practices. Knowledge of administrative principles and tasks. Ability to remain calm in high pressure situations. Current knowledge of principles and techniques involved in environmental site assessments. Be thorough and pay great attention to detail. Ability to maintain necessary files and administrative records. Proficient in Microsoft Office Suite or similar software. Education and Experience Bachelor's degree in environmental science, Physical Science or Geology preferred but not required. Extensive previous experience may be substituted. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to work in different weather conditions. Must be able to travel and possibly stay overnight at times when the job requires. Must be able to lift up to 25 pounds at a time. Must be able to wear required PPE. Must be able to traverse dangerous and hazardous areas during a variety of situations.

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The Office Administrator plays a critical role in ensuring the effectiveness, efficiency, and smooth operation of our administrative functions. This individual is responsible for organizing office operations, managing internal communications, supporting HR functions, and ensuring a safe and well-supplied workplace. The ideal candidate is proactive, dependable, and thrives in a dynamic and diverse environment. Key Responsibilities Serve as the point person for office maintenance, mailing, shipping, supplies, equipment, and errands Assemble and mail the EOM (End of Month) package to the Support Center by the 8th of each month Organize and schedule meetings and appointments Provide HR support including onboarding, maintaining employee records, and helping implement office policies Oversee office operations and procedures to ensure efficiency and compliance Coordinate IT equipment needs for the office and leadership team Manage relationships and contracts with office vendors and service providers Ensure accurate invoicing and timely payments to vendors Greet and support visitors as needed Monitor and manage office services, supply requisitions, filing systems, and clerical functions Plan and execute layout and equipment procurement for the office Develop and implement office policies, procedures, and operational standards Maintain and update filing systems and ensure data integrity and confidentiality Track and maintain office supply inventory; review and approve purchases Handle and communicate customer CARES feedback Assist with customer recovery Maintain a clean, safe, and secure working environment Provide Spanish/English interpretation to support communication with team members and leadership Support restaurant operations by assisting in guest service as business needs arise Requirements Proven experience in office management, administration, or executive support Strong knowledge of office responsibilities, systems, and procedures Excellent time management and multitasking abilities High attention to detail and problem-solving skills Proficient in Google Workspace (Docs, Sheets, Slides, Forms) and Microsoft Office Suite Familiarity with basic accounting, HR practices, and clerical procedures Ability to maintain confidentiality and professionalism at all times Bilingual (English & Spanish) required - capable of professional communication in both languages Key Competencies Communication Analysis and Assessment Problem-Solving Decision Making Planning and Organization Time Management Attention to Detail & Accuracy Delegation Initiative & Integrity Adaptability Teamwork Ideal Candidate Profile This role is ideal for someone who is: Dependable - consistently reliable and follows through Detail-Oriented - enjoys focusing on accuracy and quality Independent - comfortable working with minimal direction Bilingual - fluent in both English and Spanish Compensation & Benefits We are proud to offer a comprehensive benefits package to support the well-being and growth of our team members. Your Benefits Also Include: 32 Hours of Paid Time Off annually Affordable Insurance Options (health, dental, and vision) 401(k) with Company Match - up to 3% after one year of employment Complimentary Employee Meals during scheduled shifts Sundays Off - guaranteed time to rest and recharge Apply today to be a key part of a supportive and dynamic team that values integrity, excellence, and collaboration.

Service Center Edmond - Deer Creek Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY * Benefits from day one: Immediately eligible for medical, dental and vision * Industry Comparable Pay - Paid weekly and eligible for overtime * Paid Vacation & Holidays - Can begin accruing day 1 * Career growth opportunities - we promote from within! * A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: * 2+ years of experience within a customer facing environment * 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) * Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE * Effective verbal and written communication skills * Ability to navigate multiple software systems, i.e., Microsoft Office Suite * Work through competing priorities and adapt easily to a fast-paced environment * Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. **Summary** The Office Coordinator performs routine but varied clerical duties in accordance with standard procedures. Clerical duties include, but not limited to: accounts payable/receivable, knowledge of Microsoft Office, Word, Excel and Outlook, as well as data entry, filing, answering phones and greeting customers. Strong customer service skills are required. Applies knowledge of department policies and procedures and utilizes a general understanding of other departments' functions. Maintains records, prepares forms, verifies information, and resolves routine problems, while paying strict attention to detail. Refers questions and problems to higher levels. The Office Coordinator must have the ability to multi-task in this fast environment, work unsupervised and be very self - motivated. **Key Responsibilities** + Be the main point of contact at the retail location for external / internal customers regarding administrative functions and inquiries. + Performs general clerical duties as needed such as processing mail, filing, alphabetizing records, and completing forms and reports. + Provide superior customer service, connecting concerned customers with sales or operations as appropriate. + Answers telephone takes messages or directs calls and places outgoing calls. + Take orders, create delivery tickets for Warehouse processing. + Processing of AP/AR + Operates office equipment such as copiers, printers, calculators, personal computers. + Maintain office supplies and ensure the maintenance of office equipment. + Assists with community service and company projects. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. **Typical Education** High school diploma or general education degree (GED) **Relevant Experience** + 1+ years related experience and/or training + Background in Turf and Horticulture is a plus + Good knowledge of computer systems + Organizational and communications skills + Prior experience in an office setting + Excellent oral, written, and interpersonal communication skills are a necessity + Combination of education, training and/or experience will be considered for this position. **Requirements** + Good knowledge of computer systems/office equipment + Organizational skills + Prior experience in an office setting + Excellent oral, written, and interpersonal communication skills **Other Information** **Job Requisition ID** : 24624 **Travel Required** : Less than 10% **Location(s)** : T&H Retail - Oklahoma City OK **Country:** United States ****The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status. ****