Branch office administrator jobs in Old Bridge, NJ

The Opportunity ROEN is a luxury fine jewelry house specializing in bespoke engagement rings and fine jewelry for the unabashedly intentional. We're seeking a highly organized Office Coordinator to support our growing atelier operations. ⸻ Who We Are Founded in New York by childhood friends, ROEN is a fine jewelry house rooted in craftsmanship, culture, and story. We specialize in bespoke engagement rings and signature fine jewelry pieces that blend high design with master craftsmanship. Our mission is to make the world of high jewelry more warm, intuitive, and personal - while upholding the highest standards of quality. San Francisco is our first West Coast market, and we're excited to build a presence that matches the creativity and innovation of the Bay Area. ⸻ Your Role Inventory & Diamond Management Maintain precise tracking of diamond and gemstone inventory including carat weight, specifications, certification numbers, and costs Manage agreements with suppliers, tracking deadlines and coordinating returns Coordinate stone deliveries with suppliers and couriers, maintaining chain of custody documentation Organize and maintain GIA/IGI certificates and authentication documentation Shipping, Packing & Logistics Pack high-value jewelry pieces to ROEN standards with meticulous attention to presentation and security Manage shipping logistics including insurance, signature requirements, and tracking Coordinate local deliveries, pickups, and courier services with urgency and care Manage calendar for client pick ups, deliveries, deadlines Administrative & Compliance Maintain insurance documentation for inventory and shipments Reconcile inventory costs with sales for financial reporting ⸻ Who We're Looking For You're exceptionally organized with meticulous attention to detail and a high sense of responsibility when handling diamonds, gemstones, and luxury pieces. You have genuine interest in learning about the fine jewelry industry with a desire to grow, and you're a proactive problem-solver who anticipates needs and flags issues before they become delays. You work independently while maintaining clear communication, exercise discretion with confidential information and valuable inventory, and bring a professional demeanor that reflects ROEN's luxury brand standards. You're proficient in inventory management software and CRM platforms (Monday.com experience a plus), and based in NYC with availability for 5 days/week in office. You might be a fit if you: Prior experience in fine jewelry, diamonds, luxury retail, or high-value inventory management preferred Ability to lift and move packaged jewelry shipments and event inventory This position is subject to a background check Work independently, anticipate needs, and solve problems before they become issues Communicate clearly and professionally with internal teams and external partners Are energized by the idea of helping establish ROEN's first West Coast location ⸻ Compensation & Benefits Competitive base salary Healthcare coverage Generous PTO Founders' direct mentorship A close-knit team that values excellence, ownership, and craft

Pay: Starting $20-$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder • Handle executive communication, follow-ups, and administrative scheduling • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations • Help organize company promotions, marketing initiatives, and internal workflow systems • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges • Track recurring monthly expenses, subscriptions, and vendor payments • Support accounting with documentation reviews and discrepancy identification • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management • Audit CRM data, KPIs, and reporting accuracy in Monday.com • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination • Identify strong potential hires and provide input on culture fit and work ethic What We're Looking For • Executive Assistant experience or strong administrative/operations background • Highly organized, detail-oriented, and reliable • Strong communication skills and professional presence • Ability to manage multiple tasks in a fast-paced environment • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media • Comfortable reviewing communication logs, sales messages, and performance data • Problem-solver with a no-excuses mindset • Looking for long-term career growth Compensation & Growth • Starting rate: $20-$30/hr based on experience • Salary will increase based on performance and contribution • Direct training from senior leadership • Growth paths into Operations Manager, Executive Strategy, or Business Development • PTO + Employee jewelry discounts • Major long-term career opportunities in a luxury brand environment Learn more about the role here: ****************************************** Check out our social media below Instagram: ********************************** TikTok: ******************************* YouTube: ********************************************** Facebook: ******************************** Twitter/X: *********************

About the job: Tanya Taylor is looking for a dynamic and highly organized E-commerce Assistant to support our growing Direct-to-Consumer business. This is a unique opportunity to join a collaborative team at the intersection of fashion, digital marketing, and experiential retail. Reporting into the E-commerce team, this role will provide vital day-to-day support across operations, merchandising, and events. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, is passionate about customer experience, and is excited to contribute to a brand that celebrates creativity and community. RESPONSIBILITIES: Ecommerce Operations Support the setup of new products including uploading product details, imagery, and copy to the website and third-party marketplaces. Assist with the visual merchandising of the site to ensure cohesive presentation of seasonal collections. Help maintain seasonal calendars and organize digital assets for cross-functional use. Manage product sample tracking and assist in preparation for photoshoots. Monitor and report on website performance, product availability, and functionality; escalate bugs or broken links as needed. Support execution of online sales, product launches, and promotional campaigns. Pull regular and ad hoc performance reports related to sales, product performance, and customer behavior. Support seasonal and ad hoc product order entering and monitoring product ETAs. Manage daily customer service inquiries, working closely with Logistics Manager and Ecommerce Marketing Coordinator to resolve order issues, returns, escalate issues appropriately, and answer general questions promptly and professionally. Retail & Brand Events Provide on-the-ground support for New York retail activations, including in-store events, seasonal launches, and clienteling efforts. Coordinate event logistics and ensure materials (e.g. signage, product displays, collateral) are in place. Assist with regional pop-ups or brand moments in key markets. Help gather insights and recap post-event performance and learnings. QUALIFICATIONS: Bachelor's Degree in Business, Marketing, or related field. 1-3 years of experience in e-commerce, retail or e-commerce/retail operations. Experience in contemporary or luxury womenswear and retail is a strong plus. Highly detail-oriented with excellent organizational and time management skills. Proficient in Excel and Google Sheets; Shopify or similar platform experience is a bonus. Excellent written and verbal communication skills. Ability to adapt in a fast-paced, evolving environment with a customer-first mindset. Flexible schedule, including occasional evenings and weekends for event support. Benefits: Healthcare benefits, including medical, dental, and vision Paid-Time off 401K program Salary Range: $62,500 - $65,000 annually About Tanya Taylor Tanya Taylor is a New York based womenswear brand whose mission is to create clothing that inspires confidence, celebration and community. Through the artful use of color, texture and original hand-painted prints, each collection is thoughtfully designed with its customers in mind. The brand is proud to provide practicality and inspiration, offering a range of ready-to-wear including occasion dresses, separates, elevated basics, denim and swimwear in sizes ranging from 00 through 22. The brand opened its first flagship store at 980 Madison Avenue on the Upper East Side in 2023. The brand is available at retailers including Saks Fifth Avenue, Neiman Marcus and Shopbop, and has been worn by inspirational women including Former First Lady Michelle Obama, Taylor Swift, Tracee Ellis Ross, Beyoncé, Emily Blunt, America Ferrera and Nicola Coughlan.

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions. 50 keystrokes per minute, Microsoft Office knowledge intermediate level. Interpersonal skills, both verbal and written. Excellent customer service skills. Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons with nurses, physicians, and staff. Ability to interact with patients all day.

ABOUT US Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City. POSITION OVERVIEW Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking, and related forms of gender-based violence. Sanctuary's Pro Bono Project expands access to justice for survivors by partnering with the private bar to provide pro bono representation and legal support. Each year, we collaborate with approximately 75 law firms and 1,200 pro bono attorneys. We are seeking an enthusiastic, detail-oriented, and highly professional Project Assistant to join our Pro Bono team. The ideal candidate will be passionate about advancing justice for survivors of gender-based violence and skilled at building strong partnerships with law firms, volunteer attorneys, and colleagues across the organization. This is an excellent opportunity for someone interested in the intersection of law, public service, and nonprofit management. The Project Assistant will gain broad exposure to Sanctuary's legal programs and play a key role in ensuring the success of pro bono initiatives in a dynamic, mission-driven environment. RESPONSIBILITIES Support the daily operation, administration, and coordination of the Pro Bono Project Serve as a logistical contact for law firm and corporate pro bono partners Help place pro bono cases with law firms and ensure pro bono attorneys receive timely case materials, background information, and technical assistance Manage and maintain accurate data in Salesforce, Sanctuary's case management system Assist a small number of clients with referrals and access to internal and external services, including financial grants, tutoring, housing, and counseling Maintain and enhance Sanctuary's Pro Bono Portal, an online resource center for pro bono attorneys Coordinate and provide administrative support for law firm pro bono clinics Help plan and implement Above & Beyond, Sanctuary's annual pro bono awards celebration Schedule client intakes and coordinate with referring agencies and internal teams Compile data and draft reports for funders and internal use Represent the Pro Bono Project at events, meetings, and trainings hosted by law firms, bar associations, and partner organizations On-board interns and volunteers Assist with the development of training materials for pro bono attorneys Organize trainings, meetings, and special events for law firm partners Perform additional duties as assigned to support the Pro Bono Project and its leadership Bachelor's degree or equivalent relevant work experience At least one (1) year of experience working in a law firm, or at least one year experience at a nonprofit or similar organization working or engaging directly with pro bono attorneys from law firms and/or volunteers who are assisting the non profit or similar organization as external counsel/legal service providers Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); comfortable learning new systems and managing digital workflows Experience with office systems (e.g. document management, scanning, etc.) Proactive, efficient, and highly organized self-starter who is flexible and able to manage multiple priorities Strong attention to detail and excellent communication and interpersonal skills Demonstrated passion for improving access to justice and a commitment to supporting survivors of gender-based violence High degree of professionalism, discretion, and integrity Strong team orientation and desire to collaborate with staff and external partners. Experience with survivors of trauma is a plus Budgeted Salary: $29.29 - $32.35 per hour (annualized base salary of $53,308/yr - $58,885/yr) ; based on completed years of experience pursuant to wage scale in accordance with collective bargaining agreement Work position is Full-time (standard 35 hours/week), Hourly/Non-Exempt Work schedule is currently Hybrid; must be able to meet job location schedule obligation Benefits: Health, Dental and Vision Insurance Employer-paid life insurance Employer retirement contribution Paid time off (Holidays, Vacation, Personal, Sick) Generous Leave Policy Flexible spending account / Health savings account Student loan assistance Tuition reimbursement program Gym reimbursement program Wellness program and rewards Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws. Survivors of gender-based violence are strongly encouraged to apply.

This job posting is anticipated to remain open for 30 days, from 19-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

The Office Coordinator is responsible for supporting the Office Manager in the day-to-day operations of the company across multiple floors in the building as well as performing reception duties for meetings and appointments. This position supports the Wholesale business. The responsibilities described below are considered essential functions of the role. This position is based in our NYC office and requires working on-site. Key Responsibilities * Assists with overall office and showroom coordination * Performs reception duties for meetings and appointments * Manages showroom calendar and meeting space coordination * Orders weekly supply needs for the office * Communicates with outside vendors on a need basis (catering companies, copier company, cleaning company, coffee company, etc.) * Assists monthly credit card reports, expense reports and invoices * Coordinates shipments out of the office of product donations * Assists with large company events when needed (i.e. Sample sales, company lunches and events, etc) * Assists presidents and vice presidents with ad-hoc projects and daily tasks * Communicates effectively with all teams * Able to maintain multiple projects and deadlines with support and resources as needed Specific Job Skills: Essential duties include * Maintaining organizational skills in a fast-paced environment * Strong communication skills with internal and external teams * Excellent interpersonal and problem-solving skills * Moving and lifting boxes and furniture as needed (20lbs) Required Qualifications * High school diploma or equivalent experience * Minimum of 1-3 years experience in related field * Proficient in Microsoft Office Suite * Excellent interpersonal, problem-solving, and organizational skills. The expected base salary for this position ranges from $24.00-$26.00. Ranges are based on various factors such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, Steve Madden offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, and career opportunities within a dynamic team.

Benefits: 401(k) 401(k) matching Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance We are looking for a reliable and detail-oriented Office Administrator to join our HVAC team. This role is the backbone of daily operationssupporting technicians, managing customer communications, and ensuring our scheduling and administrative processes run smoothly. The ideal candidate is organized, efficient, and comfortable working in a fast-paced environment. Job Description Answer inbound calls, emails, and customer inquiries professionally and promptly Schedule service calls, tune-ups, and installations while coordinating technician routes Create and update work orders, invoices, and job files in the CRM system Communicate with customers regarding appointments, estimates, follow-ups, and maintenance reminders Process payments, manage billing, and assist with accounts receivable Track parts orders, warranties, and equipment registrations Maintain office organization, filing, and general administrative duties Support management with reports, documentation, and special projects as needed Coordinate with field techs to ensure accurate job completion notes and documentation Help maintain a smooth flow of daily operations within the HVAC office Ongoing lead generation, process improvement, and marketing administrative tasks Job Requirements Previous office or administrative experience (HVAC or construction industry preferred) Strong organizational, multitasking, and time-management skills Excellent communication and customer-service skills Proficiency with computers, CRM systems, and basic office software Experience with Jobber or Service Titan a plus Ability to work independently and as part of a team Must be organized and highly detail oriented Comfortable working in a fast-paced, scheduling-heavy environment Basic understanding of HVAC terminology is a plus Reliable, punctual, and professional demeanor High school diploma or equivalent required Benefits 401K with employer match Competitive pay Medical, dental, and vision benefits Life & Accidental Death/Dismemberment Insurance - 100% Company Paid Paid Time Off, Holidays Off Paid, and Birthday Off Paid Incentives & Annual Bonus Weekly pay check About us Grille Mechanical Contractors is a family owned and operated, full service HVAC business. We have been proudly serving New Jersey for over 40 years. At Grille Mechanical, our reputation is built on a foundation of excellent workmanship and quality service. Our highly trained team specialize in servicing, designing, and installing top of the line heating and cooling equipment for both residential and commercial clients. We recognize that our employees are our greatest asset. We are proud to employ some of the most skilled and experienced heating, cooling, and home performance experts. If you have a passion for providing top quality service and are a hardworking, trustworthy employee looking to grow your career, we would love to have you join our team.

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our Edison, NJ location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

HelloFresh's Office Experience Coordinator, Culture + Engagement, will be responsible for supporting key clerical and organization initiatives at our Distribution Center. This role is dedicated to enhancing our overall in-office employee experience. You will be the primary source of support for our team, managing everything from office amenities and facilities to ensuring a welcoming, well-organized, and energizing work environment. Your work will directly contribute to making the office a place where people genuinely want to be. In this role, you will focus on in-office experiences, purchasing and tracking inventory, organizing supplies, managing mail, enhancing aesthetics, and assisting teammates with in-office projects. You will be energized by this role if you enjoy event execution, customer service, staying super organized, and working collaboratively. We are seeking a highly organized, proactive, and engaging Office Experience Coordinator to join our team. This dual-focused role is critical to ensuring smooth office operations and fostering a positive, inclusive, and engaging culture within our Distribution Center. You will be part of a broader team working to streamline initiatives across our various brands and Distribution Centers. This role is 100% on-site in the Distribution Center. This is an in office, hourly position. You will… * Accurately track and reconcile purchases, adhering to the given budget and spending policy, and execute site indirect spend purchasing for items such as office supplies, snacks, catering, and general supplies. * Run morning setup, including resetting conference rooms and office furniture, stocking supplies, snacks, and conducting space walk-throughs; manage incoming/outgoing mail and office deliveries. * Spot inefficiencies, design and manage process improvements to achieve operational excellence, and partner on projects aimed at improving processes and procedures.. * Build and streamline local site programs to support an inclusive environment, promoting effective and engaging two-way communication using various vehicles (TV, video, flyers, text, postings, and in-person meetings). * Support the Culture & Engagement Team in the set up and execution of programming such as; recognition program, 2-way communication initiatives, growth and wellness and more. Foster strong cross-functional partnerships and work closely with Operations and local HR teams to ensure processes operate efficiently and to support them in owning and improving the employee experience. * Support the Local HR, and Operations Team as needed, including supporting ad hoc projects. You Are/Have * A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes * Aesthetics are essential, so this person should have a keen eye for detail and organization, and have very high standards for a neat and organized office * Comfortable with getting your hands dirty (literally and figuratively!) * A customer-focused mindset - in this role, every onsite employee is your customer * An ability to communicate clearly and effectively in both verbal and written form * Able to perform the essential functions of the position with or without reasonable accommodation, including: * Regularly lifting and moving up to 30 pounds without assistance * Stand and/or walk for prolonged periods At minimum, you have... * Must be at least 18 years old * 2+ years of work experience in a related office coordinator, customer service, and/or assistant position * 2+ years of experience in Employee Engagement * Experience with Excel and/or Google Sheets * A high degree of professionalism * Must follow all safety policies/procedures, as well as adhere to PPE/hygiene policies, in cooperation with the supervisor * GED/HS diploma required You'll get… * Competitive Salary & 401k company match that vests immediately upon participation * Generous parental leave of 16 weeks & PTO policy * $0 monthly premium and other flexible health plans * 75% discount on your subscription to HelloFresh (as well as other product initiatives) * Snacks, cold brew on tap & monthly catered lunches * Company sponsored outings & Employee Resource Groups * Collaborative, dynamic work environment within a fast-paced, mission-driven company This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors Newark, NJ Pay Range $26-$29 USD

Temporary Office Administrator - Property Management Reports to: Director of Property Management & Property Manager Department: Operations Schedule: Temporary Full-Time, 3 months with possibility to extend employment; 9:00am to 5:00pm (occasional evenings/weekends for meetings or events) Pay Range: $58,000 to $62,000 Start Date: November 2025 Position Summary: The Administrative Assistant supports the Director of Property Management and Facilities leadership team by coordinating daily departmental operations, managing communications, and maintaining documentation across projects, vendors, and compliance programs. This role serves as the administrative hub of the department, facilitating information flow between internal staff, contractors, consultants, and external agencies. The ideal candidate will possess strong organizational, communication, and project coordination skills, with the ability to manage multiple priorities in a dynamic, fast-paced environment. Essential Job Responsibilities: Administrative & Departmental Support Provide direct administrative assistance to the Director of Property Management, Property Manager and Director of Security. Draft, edit, and distribute correspondence, memos, reports, proposals, and meeting materials. Prepare invoice payment approvals in coordination with Finance through Fidesic. Maintain electronic filing systems for contracts, insurance certificates, compliance documentation, and project records. Manage calendars, coordinate meetings, and prepare supporting materials Operations & Work Order Coordination Serve as first point of contact for maintenance and building service requests from church staff and tenants; log, track, and follow up on all requests through the work order system. Coordinate scheduling of inspections, contractor visits, and internal maintenance work in collaboration with the engineering and custodial teams. Track and update work order and project status reports, ensuring timely communication and closure of outstanding issues.. Vendor & Compliance Administration Maintain up-to-date vendor and contractor files, including COIs, service agreements, permits, and licenses. Assist in coordinating compliance documentation for Local Laws (LL87, LL88, LL97, LL126, etc.), NYSERDA programs, and insurance renewals. Support the scheduling of inspections, energy audits, and contractor site access. Departmental Organization & Communication Oversee office supply inventory, equipment maintenance, and document distribution within the Property Management suite. Serve as liaison between the Property Management, Security, and Finance Departments for scheduling and information sharing. Assist in onboarding and orientation for new departmental staff or vendors. Qualifications and Experience Requirements: Education: Bachelor's degree preferred; Associate's degree and equivalent experience accepted. Experience: Minimum of 3 years of administrative experience, preferably in facilities, construction, or property management. Skills: Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Experience with work order or project management systems (e.g., Smartsheet, FMX, or similar). Excellent written and verbal communication skills. Ability to manage confidential information with professionalism and discretion. Strong attention to detail, organization, and time management. Familiarity with compliance and sustainability initiatives a plus (LL97, energy benchmarking, etc.). Our organization offers a wide range of comprehensive benefits, including generous time off and a strong emphasis on achieving a great work-life balance. TRC is an Equal Opportunity Employer. No employee or applicant for employment shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, sexual orientation, or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity, and inclusion are core values. As an employee, you become part of that mission. No relocation or sponsorship provided.

Job DescriptionBenefits: 401(k) Paid time off Training & development Oversee daily office operations to ensure efficient agency functioning. Manage client intake, scheduling, and service coordination. Maintain accurate records and documentation in compliance with state and federal regulations. Assist with staff hiring, onboarding, and training. Monitor timesheets, progress notes, payroll submissions, and billing paperwork. Handle calls, emails, and client inquiries professionally. Prepare reports, authorizations, and support audits and licensing requirements. Maintain effective communication with caregivers, clients, families, and support coordinators. Assist with marketing, community outreach, referral relationships, and provide administrative support to management to support agency growth.

Job DescriptionBenefits: Growth Opportunity Competitive salary Training & development The Insurance CRM Manager's primary focus will be responsible for managing the agency's CRM system, AMS 360, as well as data entry, gathering customer's information and filing. They will also assist producers when needed. PRIMARY RESPONSIBILITIES AND DUTIES: Process and review insurance documentation and ensure all documents are complete. Take payments from customers and process them. Managing CRM system with client information. Manage AgencyZoom to ensure the producers enter in all their premium sales into the system. Manage QuickBooks to ensure the Agency's Bank Reconciliations are done on a monthly basis. Maintain office supply inventory. Serve as a back-up for other jobs as necessary. File and maintain customer insurance files. This information is personal and confidential. Creates and maintains client or prospect lists. Creates insurance proposals; makes sales presentations to prospective and binds policies with existing clients on new and renewal business Completes and submits applications and related documentation to appropriate insurance markets. Prepares, requests, and sends binders to insureds. Entering customer information into CRM system (AMS 360). Uploading documents and note taking in CRM for future reference. Provides needed information and clarifications about clients to company personnel, and documents system by transaction date. Creates letters to clients offering coverage, and sharing information and advice regarding insurance matters. Uses these to round out accounts fully. Assists producer staff to collect client information in preparation of schedules of insurance, summaries, and renewal proposals. Review appropriate policy change requests and other account activity. Documents automated file as appropriate. Accepts and handles any duties/prospects as assigned by agency management. Personal and Organizational Development: Identifies training needs with assistance from managers. Ability to stay organized and handle multiple tasks. Willingness to learn from agency management KNOWLEDGE, SKILLS, AND ABILITIES Ability to communicate verbally and in writing with others, to explain complex issues, to receive and interpret complex information, and to respond appropriately. Ability to navigate CRM systems (Previous CRM experience a plus). Ability to understand written and oral communication and to interpret abstract information. Ability to obtain licensing (Property and Casualty License) within the first 9-12 months of employment. Ability to generate new business sales, retain existing business, and to close sales in insurance. Ability to carry out complex tasks with concrete and abstract variables. Ability to utilize computer programs and understand functionality. AMS 360 experience a plus Benefits: 401k with match Health benefits Flexible hours Salaried pay Growth opportunities Join our team and contribute to our success in providing top-notch insurance services!

Job Title: Office Administrator Salary/Payrate: $210K-$250K, bonus and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH) Term: Permanent / Fulltime Bachelor's degree required: Yes Referral Fee: AMS will pay $1,000 should the person you refer gets hired JOB DESCRIPTION #LI-AV1 The Office Administrator will ensure office functions and business professionals are aligned to deliver exceptional service to internal and external clients consistently with Firm standards and objectives; lead and manage office operations and procedures and ensure smooth day-to-day functioning focusing on efficiency and time management; be responsible for developing internal office communication protocols, streamlining administrative procedures (secretarial and facilities), office business services professionals supervision, and task delegation. Main responsibilities: Work closely with the Administrative Services Supervisor, United States Facilities Manager, and Partner in Charge implement Firm strategies, processes, policies, guidelines, and reporting to support efficient, high-quality services in the office; ensure that suitable office space is provided to maximize productivity for all employees Lead all In-Market Operations and Administration employees Manage and assist the Facilities lead in office space planning, maintenance, and renovations as necessary, and serve as the point of contact with office landlords; liaise with the facilities team and relevant vendors on office lease requirements Organize and/or manage (in conjunction with facilities and other teams) key office meetings (partner meetings, practice group, office retreats, committee meetings, etc.) and internal and external events and gatherings; responsible for managing/coordinating all office administration tasks such as catering, reception, and cleaning services Ensure, in cooperation with the Facilities lead, best-in-class facilities (and facilities management) that effectively represent the brand and our standing in the market; supervise with the Facilities lead all office administration, hospitality reception, and cleaning services Work closely with the Regional Director of Administration and Administrative Support Manager to ensure efficient delivery of secretarial support, with a target to meet secretarial ratios set by the Firm; adopt common processes Supervise the office secretarial supervisor to ensure that the workflow, performance, and training of legal secretaries meet the needs of our internal and external clients In consultation with the office secretarial supervisor, determine optimal secretarial staffing assignments, manage utilization, and monitor workloads Manage the annual performance evaluation and compensation processes for secretaries in collaboration with the Human Resource Manager, Office Administrative Services Supervisor, and Administrative Support Manager Establish a working relationship with Partner in Charge and Finance Business Partners to support their daily office requirements and budget management; work closely with Partner in Charge and regional functional leaders to ensure services are delivered effectively and local practice group needs are being met Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication and instilling a high-performance culture Manage relationships with strategic partners, leasing companies, vendors, facilities managers, and suppliers Monitor key metrics such as engagement, strategic goal accomplishments, effective vendor management, service expenses, and compliance Engage with Office Services representatives to ensure the collection of data on mandatory office supplies is ongoing and ensure procurement is managed effectively Network with peers to represent the Firm positively and communicate local market conditions and developments (competitor strategy, lateral moves, industry trends) to leadership Other duties as assigned to deliver the North America Office and Firm strategy and operational effectiveness to the New York office Skills and experience: A bachelor's degree is required, preferably in business administration, finance, human resources, or a related field. MBA is not required, but a plus Strong relevant experience with office management and administration, preferably in a law firm or professional services environment Able to manage multiple stakeholders, managing partners, and functional in-market business partners to build strong relationships, communicate effectively, be comfortable working in large, complex environments, and be highly credible and persuasive Able to engage with key external stakeholders, brokers, and vendors Highly disciplined approach to executing strategies and programs to achieve the Firm's operational objectives Well-developed and sophisticated organizational, communication, and interpersonal skills, with demonstrated ability to collaborate and build trust with partners and business professionals at all levels Strong ability to readily comprehend business objectives, lead, motivate, and mentor other professionals, including diligently addressing performance concerns Organized, detail-oriented individual with strong project management skills and the ability to balance competing priorities in a time-sensitive environment High level of discretion, diplomacy, and a commitment to maintaining the highest level of confidentiality Strong entrepreneurial skills and business-focused mindset to effectively drive operations in a diverse and multicultural environment Proven track record of strong budgeting experience and financial skills to effectively manage office operational and administrative costs

The purpose of a Sleep Center Patient Navigator is to guide patients through their Sleep Test, ensuring they receive appropriate testing, treatment, and follow-up. This role involves scheduling appointments, obtaining referrals, managing authorizations, processing equipment orders, educating patients about sleep disorders, and coordinating care with other healthcare providers. Additionally, the Sleep Center Patient Navigator will act as a liaison between patients and physicians, to ensure proper communication and addressing patient concerns. Key Responsibilities: Scheduling and Coordination: Answering phone calls, triaging emergent/urgent requests, and providing information about appointments, directions, and other relevant details. Schedules initial consultations, sleep studies, and follow-up appointments. Obtains referrals, verifies insurance benefits, and obtain insurance approvals. Identifying and addressing barriers to care, such as insurance issues, language barriers, or transportation limitations, and advocating for the patient's needs. Coordinates with other departments, such as Durable Medical Equipment (DME) vendors, to ensure timely equipment delivery and setup. Patient Education and Support: Explains sleep studies and treatment options to patients. Provides written materials and resources for patient education. Answers patient questions and addresses concerns related to their sleep disorder. Liaison and Communication: Serves as a point of contact for patients and their families. Communicates test results and care plans to patients and physicians. Ensures smooth communication between patients, providers, and other healthcare staff. Paperwork and Documentation: Processes authorizations for sleep studies and CPAP equipment. Submits insurance claims and appeals for coverage. Maintains accurate and organized patient records. Other Responsibilities: May assist with data collection and reporting. May participate in quality improvement initiatives. May provide support for patients with other related conditions. Summary: The Sleep Center Patient Navigator is a vital role, as it ensures that Hudson Regional Hospital patients receive high-quality, patient-centered sleep medicine care. The role requires a strong sense of communication, organizational, and interpersonal skills, as well as a good understanding of healthcare systems and processes. EDUCATION + EXPERIENCE REQUIREMENTS: H.S.Diploma, college degree in related field preferred. Previous experience in a hospital setting in the Registration/Admission Department preferred. CREDENTIALS + QUALIFICATIONS: Excellent computer skills Knowledge of Insurance and Insurance Verification Process Knowledge of EMR, CareVue, MediTech