Branch office administrator jobs in Pine Hills, FL - 744 jobs

Premier Medical is a leading multi-specialty group dedicated to providing high-quality, compassionate care to patients across Florida. Our interventional pain management program is designed to restore function, relieve suffering, and help patients regain their quality of life through advanced, evidence-based treatments. We are currently seeking a Physician Assistant (PA-C) or Advanced Practice Registered Nurse (APRN) with experience or strong interest in interventional pain management to join our collaborative care team. Key Responsibilities Perform comprehensive physical exams and pain assessments Develop and implement individualized treatment plans in collaboration with supervising physician Order and interpret diagnostic tests, including imaging and labs Perform or assist with minor interventional procedures such as trigger point injections, joint injections, and nerve blocks (training provided if needed) Monitor medication usage, including controlled substances, following strict regulatory compliance Provide patient education on treatment options, medication management, and lifestyle modifications Accurately document all encounters in EMR within required timelines Participate in care coordination with internal departments and external providers Qualifications Active Florida PA or APRN license (required) National board certification (PA-C, FNP, AGNP, or similar) DEA registration with authority to prescribe controlled substances (or eligibility to obtain) Experience in pain management, orthopedics, neurology, or primary care preferred, but new graduates with strong clinical acumen are encouraged to apply Strong interpersonal and communication skills Detail-oriented with excellent documentation and organizational abilities Benefits Competitive salary (based on experience) Paid time off (PTO) and holidays Medical, dental, and vision insurance 401(k) with company match Malpractice insurance coverage Continuing Medical Education (CME) support Supportive and team-oriented work environment Join Our Team If you're passionate about improving patients? quality of life through compassionate, evidence-based care, we invite you to apply and become part of the Premier Medical team. We are committed to excellence, innovation, and supporting our clinicians with the tools they need to succeed. Job Type: Full-time Pay: $100,000.00 - $135,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Medical Specialty: Internal Medicine Primary Care Supplemental Pay: Bonus opportunities Work Location: In person

Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience. Key Responsibilities Relationship & Account Leadership Lead relationship management and retention efforts for a portfolio of strategic partner groups. Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals. Customer Support & Issue Resolution Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates). Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop. Communication & Coordination Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email. Manage multiple partner mailboxes and ensure established process flows support superior customer service. Implementation & Continuous Improvement Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions. Review and support internal/external reporting to inform strategic decision-making and compliance. Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution. Cross-Functional Engagement Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience. Lead problem-solving efforts that drive operational efficiency and partnership success. Qualifications & Skills Required Experience 3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales. Technical & Tools Skills Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote). Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms. Communication & Interpersonal Skills Excellent verbal and written communication skills with strong presentation capabilities. Ability to communicate professionally with varied audiences (internal teams, external partners, executives). Problem-Solving & Organization Demonstrated ability to troubleshoot independently and collaboratively. Strong organizational skills with the ability to manage multiple priorities and partner requests.

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Are you a detail-oriented professional who thrives in creating an organized and welcoming environment for students, parents, and staff? We are seeking an Academic Administrative Officer to play a key role in supporting the daily operations of our school and clinic. As one of the first faces you see in our building, you will set the tone for a positive and professional experience from the moment guests arrive. In this position, you will work closely with the Executive Director of Strategic Growth and the Assistant Clinical Director to ensure seamless coordination, efficiency, and exceptional service for our community. We are seeking a highly motivated individual with exceptional organizational and communication skills. Prior preschool experience is required, as this role supports our early intervention students and clients. Key Responsibilities Administrative Support: Manage office and appointment calendars, provide daily schedule updates, and handle routine clerical tasks. Meeting Coordination: Take and transcribe minutes for meetings, conferences, and official functions as needed. Parent & Staff Relations: Serve as the first point of contact for parents and staff, addressing routine inquiries and concerns. HR & Compliance: Process HR paperwork (e.g., incident reports, timecards) promptly and audit client and student files for compliance. Purchasing & Inventory: Process purchase requests, maintain supply inventories, and distribute deliveries. Scheduling & Reporting: Prepare staff and client calendars, monitor client attendance, and generate punctuality reports. Facility Management: Coordinate custodial and maintenance activities to maintain a clean and productive environment. Tours & Community Liaison: Schedule and conduct tours, follow up with prospective parents, and maintain a tour tracking spreadsheet. Event Support: Assist in planning and coordinating team meetings, fundraisers, and other events. Documentation & Systems: Utilize Microsoft Office Suite, Procare, and FACTs to maintain records, generate reports, and ensure data accuracy. Other Duties: Perform additional responsibilities as assigned to support the team and organization. Qualifications Education: High School Diploma required; Associate's Degree preferred. Experience At least 2 years of relevant administrative experience. Prior experience in a preschool or early intervention setting. Familiarity with ABA therapy or working with children with autism is a plus. Skills Proficiency in Microsoft Office Suite (Outlook, Excel, SharePoint, PowerPoint), ProCare, and FACTs. Typing Speed of a minimum of 35 WPM with legible handwriting. Excellent written and oral communication skills. Flexible, reliable, and capable of handling sensitive information with professionalism. Benefits We value and support our employees with a comprehensive benefits package, including: Company-Paid Health Benefits Option for additional coverage available at cost to the employee. Mental Health Days Earn up to 4 paid mental health days per year. PTO Accrual 40 hours of paid time off that accrues. Paid Holidays/Breaks according to the company calendar Professional Development Opportunities to grow and advance your skills in a supportive environment. Why Join Us? Be part of a supportive team dedicated to making a positive impact on the lives of children and families. Work in a dynamic, rewarding environment where every day brings new opportunities to learn and grow. Enjoy competitive pay and a company culture that prioritizes work-life balance.

Large Distribution Warehouse in Sanford is looking for an Accounting Clerk/Bookkeeper. Pay: $20-24/hr Hours: M-F 8am-5pm Accounts Payable/Receivables General Ledger - Maintain accurate and up-to-date records of financial transactions. Reconcile vendor statements and resolve any discrepancies Be familiar with all Taxes Collections, identifying delinquent accounts and insufficient payments. Collects revenue by reminding delinquent accounts, notifying customers of insufficient payments Spreadsheets - Monthly accounting reports Invoicing to and from vendors/suppliers Experience/Qualifications: - High school diploma or equivalent required; Minimum 5 years' experience in accounting. - Proven experience as an accounts payable clerk or in a similar role - Strong attention to detail and accuracy in data entry and record keeping. - Proficient in using accounting software and MS Office applications, particularly Excel. - Excellent organizational skills and ability to prioritize tasks effectively. - Strong analytical and problem-solving abilities. - Ability to work independently as well as part of a team. - Excellent verbal and written communication skills Job Type: Full-time

About Us Since 1976, Shenandoah has been a trusted leader in the trenchless construction industry, combining decades of experience with cutting-edge technology to deliver turnkey solutions. Our extensive fleet-including hydraulic cleaning trucks, video inspection units, test and seal equipment, and heavy machinery-allows us to manage projects of any size, backed by a skilled team of managers, estimators, and superintendents. We are equipped to mobilize crews beyond our target area to provide reliable, efficient service wherever it's needed. For over 40 years, we have partnered with our customers to extend the life of their infrastructure, maximize budgets, and implement strategic maintenance and rehabilitation programs. By staying at the forefront of industry-changing technologies, Shenandoah ensures every project is completed safely, efficiently, and to the highest standards, delivering long-term value and peace of mind to our clients. Position Overview We are seeking a dedicated and skilled Branch Administrator to join our logistics team in Orlando. The ideal candidate will have a strong understanding of various trucks and trailers, including dump trucks, tankers, and heavy haul vehicles. This role requires excellent communication skills and the ability to work independently while following safety regulations and company policies. What You'll Do Operate and maintain vacuum trucks safely and efficiently Perform pre-shift vehicle inspections and ensure equipment is in proper working order Assist with loading, unloading, and transporting materials as needed Follow safety procedures and company policies at all times Perform related duties and special projects as assigned Required Qualifications Strong attention to detail and ability to handle multiple tasks simultaneously Effective verbal and written communication skills with all levels of employees, management, vendors, and customers Ability to manage a high-volume workload while maintaining accuracy Ability to read and interpret contracts, procedures, safety rules, and operating/maintenance instructions Strong analytical skills and ability to make informed decisions Advanced computer skills, including Microsoft Office; ERP system experience is a plus Maintain satisfactory working relationships with coworkers, vendors, and the public Experience calculating figures such as bids, discounts, sales tax, and commissions Work Schedule Home daily Monday to Friday, with weekends as needed Perks of the Job Weekly Pay 401(k) + Company Match Comprehensive Medical, Dental, and Vision Insurance Company-paid life insurance Paid Time Off (PTO) Opportunities for professional growth Shenandoah is an Equal Employment Opportunity (EEO) employer committed to fostering a diverse and inclusive workforce.

Camping World is seeking an Office Administrator for our growing team. The Office Administrator will help support the dealership with sales paperwork, payments, inventory and payroll. **What You'll Do:** + Breakdown, post and submit funding paperwork for all Sales transactions + Process and post all cash receipts, credit card payments, scanned checks and ACH payments + Maintain Dealership inventory including stocking in new and used inventory, intercompany transfers and monthly floor plan audit + Process and facilitate all payroll and Human Resource paperwork for submission to corporate office + Sort, review and post all vendor invoices and credit card transactions with correct GL coding + Perform /oversee title work process and procedures including MSOs, POAs and other documentation, fees and related sales tax submissions + Prepare/ provide reports, schedules or requests for additional information on a timely basis to the Area Controller, corporate office or General Manager + Assist the General Manager in running an efficient, organized dealership + Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures + Provide excellent customer service and maintain vendor/customer relations **What You'll Need to Have for the Role:** + Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint). + Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds & Reynolds) strongly desired + Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. + High level of interpersonal skills to resolve A/P issues. + Ability to handle sensitive and confidential information and situations. + High level of demonstrated poise, tact and diplomacy. + Strong written and verbal communication skills. + Ability to interact and communicate with individuals at all levels of the organization. + Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment. + Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands + May hold up to 25 lbs and/or move up to 50 lbs. with assistive devices **Pay Range:** $19.67-$23.80 Hourly In addition to competitive pay, we offer Paid Time Off, 401(k), an Employee Assistance Program, Good Sam Roadside Assistance, discounts, paid parental leave (if eligibility is met), Tuition Reimbursement (if eligibility is met), and on the job training opportunities. Full-time associates are offered a comprehensive benefit package including medical, dental, vision and more! Part-time associates are offered access to dental & vision coverage! For more information please visit: ****************************** We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. What You'll Do: * Perform various daily administrative plant duties as the plant manager requires (e.g., purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for the plant manager). * For assigned area(s), create and maintain asset records, including asset specification, naming nomenclatures, R&M inventory items, PM maintenance schedules, inspection schedules, and warranty information. * Analyze data and performance metrics to identify opportunities for improvement and cost savings * Participates in month-end accounting functions with regard to fuel inventory and accounting and fuel allocation. Prepares inventory reports, reviews reports, and creates journals via system software. Investigates discrepancies in data from the plants with regards to physical versus book inventory * Maintain correct inventory levels for all plant and office materials, ordering new materials when appropriate. Prepare correspondence, reports, manuals, and forms. Work with the region's Human Resources department to handle personnel requests and problems. Work with the region's Safety department to handle safety and environmental issues. Skills You'll Need: Experience. Experience in bookkeeping, accounting, or related experience is preferred. Knowledge of Accounting Principles. Must possess a fundamental understanding of accounting principles and knowledge of standard office practices, procedures, and use of office equipment. Technology Skills. Must be able to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel. Interpersonal Skills. Must have outstanding communication skills and can interact well with people at all levels of the organization. Integrity. Must act with integrity and honesty in business transactions, promote company policies, and hold oneself and other employees accountable. What You'll Like About Us: Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication. Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions. NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS Vulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters.

Camping World is seeking an Office Administrator for our growing team. The Office Administrator will help support the dealership with sales paperwork, payments, inventory and payroll. What You'll Do: Breakdown, post and submit funding paperwork for all Sales transactions Process and post all cash receipts, credit card payments, scanned checks and ACH payments Maintain Dealership inventory including stocking in new and used inventory, intercompany transfers and monthly floor plan audit Process and facilitate all payroll and Human Resource paperwork for submission to corporate office Sort, review and post all vendor invoices and credit card transactions with correct GL coding Perform /oversee title work process and procedures including MSOs, POAs and other documentation, fees and related sales tax submissions Prepare/ provide reports, schedules or requests for additional information on a timely basis to the Area Controller, corporate office or General Manager Assist the General Manager in running an efficient, organized dealership Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures Provide excellent customer service and maintain vendor/customer relations What You'll Need to Have for the Role: Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint). Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds & Reynolds) strongly desired Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. High level of interpersonal skills to resolve A/P issues. Ability to handle sensitive and confidential information and situations. High level of demonstrated poise, tact and diplomacy. Strong written and verbal communication skills. Ability to interact and communicate with individuals at all levels of the organization. Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment. Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands May hold up to 25 lbs and/or move up to 50 lbs. with assistive devices Pay Range: $19.67-$23.80 Hourly In addition to competitive pay, we offer Paid Time Off, 401(k), an Employee Assistance Program, Good Sam Roadside Assistance, discounts, paid parental leave (if eligibility is met), Tuition Reimbursement (if eligibility is met), and on the job training opportunities. Full-time associates are offered a comprehensive benefit package including medical, dental, vision and more! Part-time associates are offered access to dental & vision coverage! For more information please visit: ****************************** We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.

Interplan is a national architectural and engineering firm with a legacy spanning over 50 years. We specialize in designing innovative spaces for restaurant and retail brands nationwide. Our Orlando office is seeking a forward-thinking and detail-oriented Office Coordinator to join our team as the first point of contact at our front desk. This role will play a vital part in ensuring smooth office operations and delivering exceptional service to support our internal client satisfaction strategy. If you're hungry, humble, and people-smart, we'd love to hear from you! Responsibilities Serve as a reliable point of contact with active listening, strong interpersonal skills, and effective email and phone etiquette. Address issues proactively, guide employees as needed, and demonstrate empathy and a can-do attitude in all interactions. Prioritize tasks, meet deadlines, and provide kind follow-ups to keep teams and projects on track. Schedule and edit meetings, document meeting minutes, and maintain filing systems to ensure smooth daily operations. Maintain document control, office security protocols, and inventory management while ensuring workspace organization. Operate Microsoft Office Suite, UPS shipping software, and project management tools. Troubleshoot minor technical issues as required. Facilitate cross-department coordination, support conflict resolution, and foster a considerate, team-oriented environment. Identify issues independently, make effective decisions, and escalate problems appropriately while maintaining a resourceful, solution-oriented mindset. Qualifications & Prior Experience Minimum 2+ years in an administrative, office coordination, or customer service role. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), and Google Docs/Sheets. Familiarity with UPS shipping software, multi-line phone systems, and E-fax processes is a plus Basic troubleshooting skills and cybersecurity awareness. Strong organizational and prioritization skills with attention to detail. Effective verbal and written communication skills, including phone etiquette. Proven ability to multitask, meet deadlines, and keep teams aligned with follow-ups. Empathy, professionalism, and a customer-focused attitude. Prior experience managing inventory control or workspace organization. Background in a fast-paced, team-oriented environment with cross-department collaboration. Compensation & Benefits Open and collaborative work environment Continuing Education and Professional Development Active employee-led activities committee Medical, Dental, and Vision Insurance Short Term Disability and employer-paid Long-Term Disability and Life Insurance Flexible Spending and Dependent Care Accounts Employee Assistance Program Health and Wellness Program Paid Holidays Paid Time Off (PTO) 401(k) with Employer Match and access to a Financial Advisor for ongoing Financial Wellness Education Performance-based Bonus Program Join our team at Interplan and help create spaces that celebrate Humanity! This is a full-time, in-office role with growth and career development opportunities.

Interplan is a national architectural and engineering firm with a legacy spanning over 50 years. We specialize in designing innovative spaces for restaurant and retail brands nationwide. Our Orlando office is seeking a forward-thinking and detail-oriented Office Coordinator to join our team as the first point of contact at our front desk. This role will play a vital part in ensuring smooth office operations and delivering exceptional service to support our internal client satisfaction strategy. If you're hungry, humble, and people-smart, we'd love to hear from you! Responsibilities Serve as a reliable point of contact with active listening, strong interpersonal skills, and effective email and phone etiquette. Address issues proactively, guide employees as needed, and demonstrate empathy and a can-do attitude in all interactions. Prioritize tasks, meet deadlines, and provide kind follow-ups to keep teams and projects on track. Schedule and edit meetings, document meeting minutes, and maintain filing systems to ensure smooth daily operations. Maintain document control, office security protocols, and inventory management while ensuring workspace organization. Operate Microsoft Office Suite, UPS shipping software, and project management tools. Troubleshoot minor technical issues as required. Facilitate cross-department coordination, support conflict resolution, and foster a considerate, team-oriented environment. Identify issues independently, make effective decisions, and escalate problems appropriately while maintaining a resourceful, solution-oriented mindset. Qualifications & Prior Experience Minimum 2+ years in an administrative, office coordination, or customer service role. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), and Google Docs/Sheets. Familiarity with UPS shipping software, multi-line phone systems, and E-fax processes is a plus Basic troubleshooting skills and cybersecurity awareness. Strong organizational and prioritization skills with attention to detail. Effective verbal and written communication skills, including phone etiquette. Proven ability to multitask, meet deadlines, and keep teams aligned with follow-ups. Empathy, professionalism, and a customer-focused attitude. Prior experience managing inventory control or workspace organization. Background in a fast-paced, team-oriented environment with cross-department collaboration. Compensation & Benefits Open and collaborative work environment Continuing Education and Professional Development Active employee-led activities committee Medical, Dental, and Vision Insurance Short Term Disability and employer-paid Long-Term Disability and Life Insurance Flexible Spending and Dependent Care Accounts Employee Assistance Program Health and Wellness Program Paid Holidays Paid Time Off (PTO) 401(k) with Employer Match and access to a Financial Advisor for ongoing Financial Wellness Education Performance-based Bonus Program Join our team at Interplan and help create spaces that celebrate Humanity! This is a full-time, in-office role with growth and career development opportunities.

Mechanical One is a leading provider of HVAC, plumbing, electrical, and gas services, committed to excellence in customer service and operational efficiency. We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team in Tampa, FL. In this role, you will support the daily operations of our retail office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment. Key Responsibilities Oversee daily office operations to support retail store functions. Manage inventory records, process purchase orders, and track shipments. Handle customer inquiries, resolve issues, and provide exceptional service. Process payroll, employee schedules, and timekeeping records. Maintain accurate sales reports, financial records, and store documentation. Assist with onboarding new employees, including training and paperwork. Coordinate store meetings, vendor communication, and office correspondence. Ensure compliance with company policies and retail regulations. Assist with marketing efforts, promotions, and social media updates as needed. Support store leadership with administrative tasks and special projects. Qualifications High school diploma or equivalent (Associate's or Bachelor's degree preferred). Previous experience in office administration, retail management, or customer service preferred. Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems. Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus. Strong organizational, problem-solving, and time-management abilities. Ability to multitask and work in a fast-paced environment. Knowledge of retail operations and inventory management is a plus. Benefits Competitive salary and benefits package. Opportunities for professional development and career growth. A dynamic and supportive work environment. Equal Employment Opportunity Statement Mechanical One is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Apply Today! If you are an organized and detail-oriented professional with a passion for retail operations, we encourage you to apply!

Nations Roof is seeking an Office Support Assistant join our team. This position is based in Winter Garden, FL and will be 100% in office with a Monday-Friday schedule 7:00 am to 3:30 pm. Nations Roof is one of the largest and fastest growing commercial roofing contractors, ranked #4 in 2021 Top Roofing Contractors in the US. Our projects range in scope from large scale new commercial construction, industrial, hospitality, distribution centers, retail centers, office buildings, multifamily, residential, and green roofs to large renovations of existing buildings. Purpose: Take direction and clerical support of a general nature; provides independent office support assistance with emphasis on the full range of clerical duties. Responsibilities: Answer phones Data entry Plan travel arrangements Expense reports and other reporting Email correspondence Other administrative projects and duties as assigned by manager Excellent verbal and written communication required Skills/Qualifications: High School degree or equivalent 2 years' experience in an office support position Must have exceptional computer skills including Microsoft Excel, Word, Outlook Must be team orientated and be willing to perform based on the company's Core Values Benefits Include: Full Time, Starting: $15/hr. Medical, Dental and Vision Benefits Accident and Disability Insurance Life Insurance Paid Holiday and Vacation 401(K) with employer match The preceding job description has been designed to indicate the general nature and level of work to be performed. We are an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace. NO RECRUITERS. All candidates must be authorized to work in the U.S. APPLY

Progress your career with Florida's largest and fastest growing Community Re-Entry services provider. Bridges International is the oldest and most successful private non-profit provider of re-entry services in the state of Florida, providing a continuum of care in Residential Substance Abuse Treatment Programs, Transition Centers, and Community Release Centers, for ex- offenders and probation populations. At Bridges of America we “Believe a Man Can Change. “Join us in changing lives at our Jerry L. Demings Center for Recovery and Reentry location. We are looking for individuals with strong leadership skills and a passion for inspiring, helping and challenging people and we want you to be a part of our team as an Office Administrator.. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Acts as a liaison between the site and the various corresponding corporate departments. Responsible for all client Food Stamp procedures acting as the “Accounting Clerk” based on the regional policies and procedures. Intake and discharge of clients, as directed by the Facility Director. Maintain client files, including closed files, and all center related documentation by placing filing materials in the designated file folder and drawer. Responsible for working with the Facility Director on facility repairs and maintenance by locating vendors and pricing quotes for work needed. Responsible for working with the Facility Director to facilitate any outside agency audits. Assist center in DC monitors and Children & Family Services audits. Responsible for gathering all receipts and invoices and submitting them to the accounting department. Conduct any tasks, as required by the Facility Director, for the receiving of new inmates. Update Count Logs, Population Logs, etc… as required by the Facility Director. Maintain the Clinical Rosters as required by the Facility Director. Maintain paperwork required for the daily operations of the center. Responsible for collecting intake & discharge paperwork and sending it to the corporate trust account supervisor Responsible for MIS and Department of Corrections data input, as instructed by Facility Director. Schedule, attend and take minutes at monthly staff meetings as directed by the Facility Director. Responsible for keeping inventory on all office supplies and ordering monthly with the Facility Director's approval. Responsible for documentation of all petty cash expenses. Responsible for filing of documentation, including the “Yearly File Drawer”. Responsible for all copying and faxing of center documentation as needed. Responsible for distributing faxes and/or mail. Answering of telephone lines as directed by the Facility Director. Responsible for the cleanliness of the administrative offices. Clock in and out utilizing the company time and attendance system Must be able to perform the major functions of job with or without an accommodation. Required to attend all mandatory training specified by policy Must be able to speak, read write and understand English. Report all workers compensation injuries, whether they require medical attention or not, to the Facility Director immediately. Report all breaches of company policy or code of ethics that you have knowledge of, hear about or see regardless of who is involved in the breach to the Facility Director immediately. Or the HR Department when necessary. Report all unsafe conditions that could affect clients/inmates or employees which you become aware of to the Facility Director immediately. To be eligible for a promotion you must demonstrate organizational abilities and must have good written and oral communication skills. To be eligible for promotion to a supervisory position you must complete supervisory/team building training.This can be accomplished by checking out “How to Supervise People” CD from the corporate office and passing all tests with a minimum score of 80%. Ensure that all applicable policies and procedures that fall within the scope of this job description are adhered to. Ensure that any other duties as assigned by immediate supervisor are completed. Qualifications The following qualifications apply: A minimum of a High school diploma or GED with two (2) years' experience in an administrative or assistant capacity. Must have intermediate to advanced computer skills especially in Microsoft Excel and Word.

Full-time Description The Administrative Assistant to the Parish enhances the effectiveness of the administration by coordinating and providing professional administrative support services. In addition, the Position coordinates pastoral services of the parish in support of the Pastor's office, such as Baptisms, Communion, Confirmation, Weddings, and Funerals, as well as coordinates the parish ministries. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. · Assists the Pastor by providing general administrative and support duties · Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics whether by scan, fax, or e-mail. · Ensures that the Pastor and appropriate personnel are apprised of developments and situations, exercising good judgment, and ensuring confidentiality is maintained in all areas of responsibility. · Coordinates, sets-up, and assists with administrative needs for meetings, conferences, liturgical celebrations, and other events as needed. · Prepare reports by collecting information and data. · Maintains personal contacts, files, and documents. · Data Entry for faith formation, ministry schedule and parish program · Ensures timely and professional communication with the stakeholders within the parish community. Organizes special events, luncheons and other formal and informal meetings as requested by the Pastor. Attends required meetings and gatherings, taking meeting minutes and offering help as needed. Develops and maintains effective records and information management systems, including a current and accurate filing system. Contributes to team effort by accomplishing related results as needed. Coordinate the planning and execution of all liturgical celebrations, including prayer services, confirmation, baptism, reconciliation, weddings, funerals, and anointing the sick. Work with volunteers and Liturgical Committee to recruit, train, and schedule volunteers for each Liturgical Ministry, Sacrament, and Pastoral Care ministries. Coordinate the planning and execution of Church Liturgical environment. Maintain the Church schedule and calendar. Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Practice of the Catholic faith is required in order to be considered for this position. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. EDUCATION and/or EXPERIENCE Bachelor's Degree preferred; minimum of six (6) years at the Executive Secretary/Administrative Assistant level; and/or 3 years as an office supervisor or office manager. Must have experience in technology-based office management and office support. OTHER SKILLS and ABILITIES Requires proven multi-tasking capabilities. Ability to effectively prioritize tasks and time demands. Attention to detail and working well with others is also required. A high level of organizational and interpersonal skills is required. Must possess the ability to read and analyze routine correspondence and compose appropriate responses; ability to respond effectively to common inquiries from internal and external sources; ability to effectively present reports and information to constituents. Ability to define problems, collect data, establish facts, and draw valid conclusions. Proficient in Microsoft Word and PowerPoint; working knowledge of Excel and Outlook. Requires excellent writing skills. Must possess a heightened sense of confidentiality and a strong sense of respect for and knowledge of the Roman Catholic Church. Must be able to work well with various personalities within the Catholic Church. WORKING CONDITIONS · The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and at weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. · · PHYSICAL REQUIREMENTS · Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. You must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. · A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential for job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability. Note to potential candidate: This position is well suited for any individual that has excellent data entry skills. You are very organized and can multi-task. Attention to detail is your strong suit and asking for help when needed. We look forward to meeting with you. Salary Description $20 / hour

**The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

Urgent Opportunity at Dunkin' - Talented Office Administrator Needed Immediately! Are you looking for a dynamic work environment where you can interact with enthusiastic customers every day? Do you thrive in a fast-paced setting that values your contributions? If so, we want you to join our team at Dunkin'! At Dunkin', we are committed to our employees as much as we are to our customers. As a locally owned franchise, we offer a fun and supportive atmosphere where your success is our priority. In this role, you will gain valuable experience in administrative operations while enjoying a range of exciting benefits! Key Responsibilities -Financial Reporting & Reconciliation -Perform intricate data reconciliations across sales, deposits, payroll, and third-party platforms. -Prepare and maintain weekly, monthly, and quarterly financial reports for leadership. -Review and track accounts receivable and accounts payable with accuracy and timeliness. -Assist in creating, monitoring, and adjusting store budgets and forecasts. Payroll Oversight -Review biweekly payroll for accuracy including hours, wage adjustments, and discrepancies. -Prepare summary payroll reports for management. -Coordinate with store managers to resolve timekeeping issues. -Administrative & Communication Management -Monitor and manage company email inboxes and internal communication channels. -Maintain and distribute administrative documents, compliance notices, and operational updates. -Support scheduling, internal requests, and organizational workflow across 18 stores. Third-Party Delivery Platform Oversight -Monitor Uber Eats, DoorDash, Grubhub, and other third-party sales channels. -Track and report disputes, chargebacks, and store-level issues. -Ensure accuracy of payouts and work with vendors to resolve discrepancies. General Office Operations -Maintain organized digital and physical filing systems. -Support leadership with special projects, audits, and operational initiatives. -Provide administrative assistance to field managers and store leadership as needed. Qualifications Strong proficiency in Excel/Google Sheets, with skills in complex formulas. Excellent attention to detail and multitasking abilities. Strong communication skills and the ability to work independently. High level of discretion with sensitive data. Why Join Us? Be part of a loving and motivated team. Gain hands-on experience in a thriving business environment. Enjoy flexible remote options and a supportive management team. Work in a high-energy atmosphere that celebrates hard work. Work schedule 8 hour shift

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.