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Branch office administrator jobs in Pittsburgh, PA

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Branch Office Administrator
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  • Branch Office Administrator

    Edward Jones 4.5company rating

    Branch office administrator job in Pittsburgh, PA

    This job posting is anticipated to remain open for 30 days, from 23-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
    $35k-44k yearly est. 1d ago

  • Client Administration Specialist

    Mid Atlantic Capital Group 4.3company rating

    Branch office administrator job in Pittsburgh, PA

    The Client Administrative Specialist (CAS) participates in and supports the integrated delivery of a broad range of investment, personal trust, and financial planning services to a challenging and sensitive portfolio of affluent and mass affluent clients. The CAS will work with the Fiduciary Investment Advisors (FIAs) and Associate Advisors (AAs), to achieve sales, marketing and asset gathering goals of the Division. The CAS will also perform a variety of client service, compliance and administration duties including participating with FIAs/AAs in the day to day transactional needs for clients, including, deposits, check requests, transfer of assets, administration of estates and trusts, and performing annual account reviews. This position requires independent and critical thinking skills as well as exceptional client service delivery. Responsibilities Sales Support Prepare proposals and other marketing materials for FIAs/AAs to use with clients and prospects. Support new client sales and client retention efforts by scheduling appointments, making follow-up telephone calls, and preparing and maintaining client marketing materials as requested. Participate in on-boarding tasks for new Wealth Management clients, including account set up, asset gathering and consolidation tasks, and client welcoming communications. This could include participating in sales meetings and presentations. Client Service Support Respond to client and other Wealth Management Division employee requests for information and assistance within appropriate levels of authority. Facilitate day to day transactional needs for clients, including, deposits, check requests, asset transfers, other routine matters. Enter and maintain appropriate client records, including personal trust and investment account administration activities, along with some employee benefit plans. A CAS should become very knowledgeable about the clients they serve by periodically participating in meetings with the FIAs. Some of these meetings and events could be after regular business hours. Trust Administration Assist FIAs/AAs in the execution of fiduciary responsibilities regarding the administration of decedent's estates, grantor trusts, charitable trust, special needs trusts, endowments and other philanthropic accounts. Work with other Wealth Management personnel in completing audit, compliance, and regulatory tasks to ensure American Trust Company maintains a high quality, compliant portfolio of client relationships. Assist with pre-acceptance and post-acceptance reviews on new accounts to ensure compliance with banking regulations. Support CEFEX certification by working with FIAs/AAs to annually review accounts for compliance with fiduciary best practices as established by Centre for Fiduciary Studies. Utilize an internally designed, systematic process to review fiduciary oversight, including detailed auditing of accounts and concise reporting of deficiencies. This level of fiduciary oversight and work will likely require outside training and professional designations. Demonstrate proficiency in the use of the Wealth Management Division's systems such as Innotrust, Tamarac, Moneytree financial planning software, Microsoft Office applications (CRM, Word, Excel, PowerPoint, Outlook, Teams), and internally developed programs such as Unified IncomePlan software among others. Establish and maintain excellent working relationships with employees designated to support client service and development efforts. Be an advocate for the Wealth Management Division with other business units. Serve as back-up to and cross-train with other Wealth Management Division personnel, in the performance of their duties when needed. Assist the Director of Sales and Career Development in project assignments and perform other duties as required. Skills & Qualifications Bachelor's Degree or equivalent experience, preferably with concentrations or experience in matters pertaining personal financial planning, investment management, business administration, banking, trust administration, accounting, or finance.Knowledge of trust administration and fiduciary responsibilities that generally accompany the administration of trusts and estate Completion or enrollment in professional level certification programs such as Certified Financial Planner ™, Accredited Investment Fiduciary ™, Certified Trust and Fiduciary Advisor, or Accredited Asset Management Specialist™ desired. Fundamental knowledge of a broad range of personal financial planning/advisory and investment management/asset allocation concepts for the affluent and mass affluent markets. Strong communications skills (ability to read and write, follow written and verbal instructions, and communicate effectively in English). Excellent presentation skills. Strong interpersonal skills, particularly in client relationship management. This includes being polished, courteous, professional, and patient. Working knowledge of ERISA rules as they relate to and impact Wealth Management clients and accounts. Strong analytical, critical thinking, and problem solving skills. Detail oriented. Good organizational skills (ability to manage multiple tasks, adapt to changing priorities, and meet deadlines). Excellent computer skills including Word, advanced Excel, and PowerPoint. Working knowledge of trust accounting, financial planning, and relationship management software. Knowledge of trust administration and fiduciary responsibilities that generally accompany the administration of trusts and estates.
    $46k-65k yearly est. 53d ago

  • Office Administrator

    Morris Great Lakes 4.0company rating

    Branch office administrator job in Cranberry, PA

    Join a USA Today Top Workplace! Morris Group, Inc., one of the largest machine tool distribution networks in North America, is a third generation, family owned and operated business that serves manufactures of precision machined parts in the United States. Our mission is to help manufacturers maintain a competitive advantage in the world economy by improving productivity. Morris Great Lakes is a division of Morris Group, Inc. We supply CNC machine tools, tooling, accessories, software, automation, and more to manufacturers of precision machined parts. Our customer base is in western PA, western NY, and WV. Our mission is to help manufacturers from all industry sectors achieve and maintain a competitive advantage by improving productivity. We help you make better parts, less expensively. Summary of Responsibility: The Office Administrator serves as the first point of contact for visitors, customers, and vendors, maintaining a professional and welcoming environment. They manage front-office operations, including calls, emails, conference rooms, and common areas, while performing administrative tasks to support overall office efficiency. Responsibilities also include processing invoices and deposits, managing vendor and company portals, assisting with service billing, and ensuring all interactions and operations uphold confidentiality, professionalism, and company policies. What You Will Contribute: Greet visitors and represent the company with a professional, friendly demeanor. Maintain organized, clean, and presentable office spaces, including conference rooms, lobby, and common areas. Field and direct incoming calls and emails from customers, vendors, and internal teams. Monitor and respond to inquiries sent to group email and phone lines. Perform administrative and organizational tasks to support smooth office operations. Process check deposits and manage vendor invoices, coordinating with accounting as needed. Manage company portals, including EZ-Pass updates and renewals. Assist with service invoicing in the ERP system, ensuring accuracy and timely delivery to customers. Uphold confidentiality, professionalism, and adherence to company policies in all interactions. Provide exceptional customer service to both internal and external stakeholders. Other Functions: Perform related duties as required The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position. Qualifications & Competencies: Office admin experience is a plus Bachelors degree a plus Strong organizational skills and high attention to detail. Ability to handle multiple tasks and prioritize effectively. Comfort using Microsoft Office Suite, especially Excel. Strong written and verbal communication skills. Professional customer service mindset. Must be available to work onsite Monday-Friday, 8:00 AM-5:00 PM (40 hours). What's in it for You: We take great pride in our employees and offer a variety of benefits that allow our employees to be successful inside and outside of work: • Competitive starting salary • Market competitive comprehensive health benefits including a zero premium medical plan offering, vision, dental, and company paid life insurance • 3+ Weeks' Vacation to Start • 10 Company Paid Holidays • 401(k) retirement plan with company contribution • Tuition reimbursement • Employee appreciation events and perks • Employee Assistance Program **************************************** Mental and Physical Requirements: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Must be highly mobile, able to access all areas of the premises. • Ability to concentrate and remain focused while prioritizing multiple tasks, responsibilities, and projects. • Ability to sit for prolonged period of times. • Able to perform bending, twisting, stooping, reaching, and lifting of moderate to heavyweight material up to 50 lbs. with assistance from equipment or other employees. • Ability to frequently use hands and arms. • Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. • Ability to keep their composure with the public and co-workers in everyday, stressful situations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Job Req: #1485B, Cranberry Township PA
    $31k-40k yearly est. 21d ago

  • Senior Trust Administrator - Middle Office

    Fidelity National Information Services 4.5company rating

    Branch office administrator job in Pittsburgh, PA

    We are FIS. Our technology powers the world's economy and our teams bring innovation to life. We champion diversity to deliver the best products and solutions for our colleagues, clients, and communities. If you're ready to start learning, growing, and making an impact with a career in fintech, we'd like to know: Are you FIS? About the Team Virtus from FIS is a leading provider of alternative investment services and technology solutions, specializing in delivering comprehensive front, middle, and back-office services to asset managers, banks, and other institutional investors. Virtus helps its clients manage their alternative investment portfolios, including CLO/CDOs, private equity, hedge funds, and other alternative assets. What You Will Be Doing The Middle Office Team is responsible for maintaining the books and records on behalf of collateral managers who have outsourced their middle office functions. The Senior Trust Administrator leads the team in reconciling and maintaining client data, as well as reviewing monthly and quarterly reports. * Provide dedicated support to assigned Trust Account Manager(s) in the administration of structured finance accounts. * Maintain ongoing communication with financial partners and trust clients to ensure high levels of service and client satisfaction. * Investigate and resolve account discrepancies. * Reconcile cash flows, accounts, and data sets. * Perform fee-sharing calculations, including manual computations as needed. * Maintain accurate and organized account documentation for both current and historical reference. What You Bring * Bachelor's degree in business administration, finance or other related discipline, or the equivalent combination of education, training, and work experience. * Typically, at least 3 years of financial services experience, preferably in asset management. * Demonstrated expertise in performing cash reconciliations with a strong track record of accuracy and attention to detail in handling financial transactions. * Advanced proficiency in Microsoft Excel (including VLOOKUP functions) and the broader Microsoft Office suite. * Proven ability to identify, investigate, and resolve financial discrepancies, with experience in mentoring and training team members. * Excellent communication skills, with the ability to effectively engage with both technical and non-technical stakeholders and clients at all levels. Added Bonus If You Have * Knowledge of waterfall calculations and investor reporting. * Experience with trust administration systems such as CDO Suite, Solvas, or similar platforms. * Familiarity with syndicated loans, CLOs/CDOs, or corporate trust securities. What We Offer You A career at FIS is more than just a job. It's the change to shape the future of fintech. At FIS, we offer you: * A voice in the future of fintech * Always-on learning and development * Collaborative work environment * Opportunities to give back * Competitive salary and benefits #Virtus FIS is committed to providing its employees with an exciting career opportunity and competitive compensation. The pay range for this full-time position is $82,300.00 - $134,140.00 and reflects the minimum and maximum target for new hire salaries for this position based on the posted role, level, and location. Within the range, actual individual starting pay is determined by additional factors, including job-related skills, experience, and relevant education or training. Any changes in work location will also impact actual individual starting pay. Please consult with your recruiter about the specific salary range for your preferred location during the hiring process. Privacy Statement FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice. EEOC Statement FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. Sourcing Model Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company. #pridepass
    $37k-46k yearly est. 12d ago

  • Office Services Assistant, Temporary

    Bakertilly 4.6company rating

    Branch office administrator job in Pittsburgh, PA

    Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed
    $30k-36k yearly est. Auto-Apply 22d ago

  • Field Office Administrator

    PJ Dick-Trumbull-Lindy

    Branch office administrator job in Pittsburgh, PA

    Field Office Administrator - Monroeville, PA Trumbull Corporation | Voted One of the "Best Places to Work" Join an industry leader recognized for excellence in heavy civil and highway construction! Trumbull Corporation has an immediate opening for a Field Office Administrator to support projects in the Eastern Pittsburgh Suburbs. This is an exciting opportunity to build your career with a company ranked among the Engineering News-Record Top 100 Contractors nationally and recognized as a "best in class" leader in bridge and highway construction. What We Offer * Competitive pay, annual performance bonus, and profit sharing * Comprehensive medical, dental, and vision insurance * Generous paid vacation and holidays * 401(k) plan with company match * Long-term career potential with one of the nation's most respected contractors What You'll Do As a Field Office Administrator, you'll play a vital role in keeping our project office organized, efficient, and running smoothly. Your day will be fast-paced and varied, supporting multiple team members and helping ensure successful project delivery. Key responsibilities include: * Providing administrative and clerical support to the project team * Managing project documentation including subcontracts, purchase orders, change orders, and insurance * Handling calls, visitors, and general communications professionally * Coordinating between departments, clients, vendors, and field personnel * Processing invoices, expense reports, and personnel forms * Collecting and reviewing certified payrolls from subcontractors * Preparing reports, correspondence, and project materials * Performing other administrative duties as assigned What We're Looking For * Bachelor's degree in business or a related field (or equivalent experience) * Minimum 2 years of administrative experience, preferably in construction or a project-based setting * Excellent organizational, communication, and multitasking skills * Strong proficiency with Microsoft Office (Word, Excel, Outlook) * Detail-oriented, proactive, and able to manage shifting priorities * Willing to work significant number of nights and weekends Why Trumbull? At PJ Dick-Trumbull-The Lindy Group, our employees are at the heart of everything we build. Our core values - Safety, Quality, Integrity, Family, and Community - define who we are and how we work. We take pride in building infrastructure that connects people and places while creating rewarding careers for our employees. Individuals with Disabilities: PJ Dick-Trumbull-The Lindy Group wants all interested and qualified candidates to be able to use the career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access this site, please contact us for assistance at ************ or email us at ******************. PJ Dick-Trumbull-The Lindy Group strives to create a diverse, safe, welcoming, and inclusive work environment in which all teams can excel. We are an Equal Opportunity and VEVRAA Federal Contracting Employer and welcome all applications from a wide range of candidates, including covered veterans, minorities, females, and people with disabilities. Our policy is clear: We do not discriminate based on any characteristic protected by law. To view our EEO policy, click here; to view our Section 503 and VEVRAA Affirmative Action Policy, click here.
    $32k-44k yearly est. 60d ago

  • Office Admin

    Dino Painting 4.1company rating

    Branch office administrator job in Pittsburgh, PA

    Job Description Onsite at the office 5 days per week, Friday, 8 am - 5 pm. The office is located in Castle Shannon. We are seeking a diligent office assistant to provide administrative support. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Compensation: $35,000 - $50,000 yearly Responsibilities: Handling general requests Following up with all Leads Booking all appointments Managing the sales team's schedule Paying bills and answering mail Managing paperwork for new hires Depositing checks at the local bank Assisting the owner as needed Qualifications: Customer service experience in our industry is preferred Shows ability to quickly finish very detailed work Display excellent written, problem-solving, and verbal communication skills High school diploma or GED required Proficient in basic computer software and can quickly learn to use new programs About Company What is our Company About? "Service Focused" - We are dedicated to providing outstanding service to clients and are looking for someone who shares this passion. "Do The Right Thing" - We are a company that values integrity and is looking for someone who will always do what is right. "Do What You Say" - We believe in being accountable for our actions and are looking for someone who will do what they say they will do. "Get Things Done" - We are a company of action and are looking for someone who is not afraid to roll up their sleeves and get things done. Why Join Dino Painting? You won't get lost here. You're not a number. You're judged on output, not excuses. You'll get support, and you'll get a clear path to earning serious money-if you can close and operate at a high level. If you run hard and align with our values, Dino Painting gives you room to build a real career with no ceiling.
    $35k-50k yearly 30d ago

  • Office Coordinator - AHN Thoracic Surgery - Allegheny General Hospital

    Highmark Health 4.5company rating

    Branch office administrator job in Pittsburgh, PA

    Supports and enhances the activities of the practice by providing administrative support and coordinating daily operations. **ESSENTIAL RESPONSIBILITIES** + Coordinates and oversees clerical functions. (25%) + Schedules patients for procedures, diagnostic testing, and/or office visits. Provides patients with instructions and serves as liaison between the physician and patients. Maintains physician(s) calendars. (20%) + Screens and directs telephone calls as appropriate. Takes appropriate actions and responds to internal and external customer inquiries. (20%) + Performs clerical and administrative functions such as preparation of correspondence, filing, sorting mail, data entry, faxing, and copying. Prepares and maintains reports, databases, and presentations utilizing appropriate software. (15%) + Supports front office including registration, chart preparation, insurance verifications, precertifications, and billing functions. (15%) + Assists with ordering and tracking of operational and clinical items. (5%) + Performs other duties as assigned or required. + May travel to satellite office locations to support physician(s) as required. **QUALIFICATIONS** **Minimum** + 2 years of clerical support, insurance verification and registration experience in a medical office setting or equivalent education required. + Experience with multiple computer software programs required. **Preferred** + Associate's Degree preferred. + Dependent on work location, Medical Assistant program graduate may be preferred. + Driver's license may be required. Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below. For accommodation requests, please contact HR Services Online at ***************************** California Consumer Privacy Act Employees, Contractors, and Applicants Notice Req ID: J272874
    $35k-40k yearly est. 35d ago

  • Account Administrator

    Daniels Health 4.1company rating

    Branch office administrator job in Pittsburgh, PA

    Join a team that's redefining healthcare safety and sustainability. Daniels Health is seeking an Account Administrator to provide critical support to our Account Managers and their clients. This role ensures smooth operations, exceptional customer service, and accurate account management for some of our most valued healthcare partners. What You'll Do * Serve as the primary administrative support for Account Managers and their client portfolios. * Manage account documentation, contracts, and compliance records. * Coordinate service requests, scheduling, and issue resolution between clients and internal teams. * Prepare reports, presentations, and data analysis for account reviews. * Assist with onboarding new clients and maintaining accurate CRM records. * Respond promptly to client inquiries and ensure a positive customer experience. * Collaborate with operations, finance, and sales teams to deliver seamless service. What We're Looking For * 2+ years of experience in account coordination, customer service, or administrative support. * Strong organizational skills and attention to detail. * Excellent communication skills-both written and verbal. * Proficiency in Microsoft Office Suite; experience with CRM systems (Salesforce preferred). * Ability to manage multiple priorities in a fast-paced environment. * Healthcare or service industry experience is a plus. Why Daniels Health? * Impact: Support healthcare organizations in achieving safety and sustainability goals. * Growth: Opportunities for career development within a growing company. * Culture: Collaborative, mission-driven team environment. Ready to make a difference? Apply today and help us deliver exceptional service to our healthcare partners We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
    $36k-50k yearly est. 13d ago

  • Project Assistant

    Franjo Restoration

    Branch office administrator job in Pittsburgh, PA

    FRANJO RESTORATION (************************** A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible. Franjo Restoration located in Baldwin, PA is looking for a PROJECT ASSISTANT as a support level position for the Operations/Management departments. This position is responsible for control and distribution of project documentation, and to assist the Project Manager with all coordination activities and tasks related to project management and production needs. This position provides supports services as required by the management department during the pre-restoration (EMS) and restoration phases. Complete understanding of project documents, policies and procedures. Our Mission: Restoring peace of mind. Our Vision: Be the industry leader in property restoration. Our Vision: Financial Sustainability. Our Team. Our Process. Key Relationships. Our Values: Commitment - from beginning to end. Quality - Excellence without compromise. Compassion - genuine understanding and respect . Does that align with your ideals and core values? Well, great news! We are looking to add a PROJECT ASSISTANT to our growing team! ESSENTIAL FUNCTIONS: Project files (manual and electronic) Sort for final filing Customer contract preparation Estimate and invoice preparation Monitor job file status, audit status, ensure client requirements are followed (ie: managed repair programs) Complete and review job file documentation for final upload, audit process and submission Correspondence Insurance companies/adjusters Customers Independents Vendors & Subcontractors Project documentation compliance Project hand-off for production Work with the Management team to ensure a reliable flow of information Creation of purchase orders and subcontractor agreements COMPETENCIES: Results Driven Problem Solving/Cost Analysis Communication, and Time Management Skills Good time and financial management Able to understand and comply with set process and procedures Computer skills in Microsoft Office, Xactimate, Quick Books and DASH and Mica Project Management system. REQUIRED QUALIFICATIONS: Understanding of building practices and procedures with Restoration management or relevant experience in lieu of education. Proficient in MS office. Strong Accounting knowledge. Experience with Xactimate, DASH management and Mica water mapping. PREFERRED QUALIFICATIONS: IICRC certification OSHA 40-hour certification WORK AUTHORIZATION / SECURITY CLEARANCE: Must be legally authorized to work in the United States and provide proper documentation. Must comply with all required background and security clearances. Must submit to new hire and random drug screening(s) What we offer you in return: Competitive salary and benefits package which includes, medical, dental, and vision, 401(k), supplemental insurance, paid time off, education and training, lunch and learns, team building outings and activities, holiday parties, and so much more! What are you waiting for? Apply today! Franjo Restoration is an Equal Opportunity Employer.
    $30k-50k yearly est. 60d+ ago

  • Office Coordinator- Squirrel Hill

    UPMC 4.3company rating

    Branch office administrator job in Pittsburgh, PA

    University of Pittsburgh Physicians is hiring a full-time Office Coordinator at Squirrell Hill Family Medicine, Department of Family Medicine. This position is Monday-Friday, daylight hours. No nights, weekends or holidays! Purpose: The Office Coordinator manages the front office staff in collaboration with the Practice Manager. Coordinates front office scheduling and staff assignments. Serves as resource to address patient, family, staff, or Physician needs or concerns. Responsibilities: + Obtain accurate demographic, next of kin, insurance information including referrals/authorizations. + Ensure patient scheduling is accurate. + Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable. + Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable. + Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments. + Work denial work queues in conjunction with the CBO. + Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes. + Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads. + Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels. + Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints. + Collaborate with manager in selecting, monitoring and evaluating front office staff. Bachelor's Degree + 6 months of healthcare experience OR Associate's Degree in Health Care or Business + 1 year of healthcare experience OR High School Diploma + 2 years of healthcare experience Licensure, Certifications, and Clearances: + Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran
    $35k-42k yearly est. 14d ago

  • Office Administrator

    Integrative Staffing Group, LLC

    Branch office administrator job in McDonald, PA

    Office Administrator - Order Entry & Vendor SupportMcDonald, PAStarting at $20.00/hr. to $24.00/hr. Depending on experience.M to F - 8:30 am to 5:00 pm Temporary to Hire Benefits After Probationary PeriodInclude health benefits, 401K plan, paid holidays, and vacations. Job Description: A fast-growing company focused on providing innovative industrial and environmental solutions. We are looking for a dependable and detail-oriented Office Administrator to join our team. This role is central to our day-to-day operations and involves order entry, vendor invoice processing, and professional communication management. Key Responsibilities: Order Processing: Accurately enter and maintain customer sales orders in SAP Business One Verify pricing, quantities, and delivery terms with internal teams Coordinate with logistics and production to ensure order fulfillment Vendor Invoice Entry: Input vendor invoices into SAP Business One, matching them with purchase orders and receipts Communicate with purchasing or vendors to resolve discrepancies Help maintain accurate records for accounts payable Phone and Front Office Management: Answer and route incoming calls in a courteous and professional manner Greet visitors and provide general support to office guests Maintain office supplies and assist with other administrative tasks as needed Qualifications & Experience: 2+ years of administrative or office experience preferred Experience with SAP Business One is highly preferred Strong computer skills including Microsoft Excel, Outlook, and Word Excellent organizational skills and high attention to detail Professional communication skills and positive phone etiquette Ability to multitask and prioritize tasks effectively Compensation & Benefits: Pay based on experience Career growth opportunities in a growing company We are an EOE
    $20-24 hourly 60d+ ago

  • Project Manager Assistant

    Pyrovio

    Branch office administrator job in Greensburg, PA

    This Project Management Assistant position provides support to Project Managers who oversee projects within the Electrical Transmission industry. Essential Job Duties and Responsibilities Prepare project bid packages. Respond to bidder RFI's. Interface with bidder/ contractor personnel. Attend job kickoff and walk down meetings. Assist in the development of project schedules using established software systems. Gather, organize and validate data for project financial forecasts. Input data into various programs and maintain various cost and forecasting reports. Assist in the development of cash flow/ forecast plans/ budgets using established software systems. Assess and report on project performance using established industry standard.s Document and provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public. Participate in project status meetings. Coordinate the execution of internal and field checklists. Assist with other project management support tasks as needed. Required Qualifications: High level of interpersonal skills. High level of organization skills High attention to detail. Able to efficiently multitask. Proficient in MS Suite of software. Valid driver's license. Experience in the Construction Industry. Bachelor's degree in engineering, project management or construction management from an accredited college or its equivalent in education and experience. Travel up to 20%. Desired Qualifications Experience with Primavera P6. Experience in the electrical transmission industry. MUST HOLD US CITIZENSHIP OR GREEN CARD TO QUALIFY FOR THIS ROLE.
    $30k-50k yearly est. 60d+ ago

  • Coordinator Office

    Lambert's Cable Splicing Company, LLC 4.1company rating

    Branch office administrator job in Imperial, PA

    **Discover a more connected career** At Lambert's Cable, as a Office Coordinator, you'll perform routine clerical and organizational tasks that support the operations of a construction field office. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** **What you'll need** **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
    $29k-40k yearly est. 60d+ ago

  • VIE Project Manager Assistant (F/H)

    Groupe Bouygues

    Branch office administrator job in Paris, PA

    Informations générales Entité de rattachement Avec 32 400 collaborateurs intervenant dans 60 pays, Bouygues Construction concoit, réalise, et réhabilite les infrastructures et les bâtiments essentiels pour une société durable. Partout dans le monde, les équipes accompagnent le développement des infrastructures de productions d'énergies et de transports publics bas carbone et apportent leur expertise dans la conception, la construction et la réhabilitation des bâtiments et quartiers essentiels à la vie (santé, éducation, travail, tourisme, loisirs, services publics, défense, etc.). L'engagement des équipes s'appuie sur trois priorités absolues : culture sécurité, respect des droits humains et éthique. Référence ByC_2525 Date de parution 22/12/2025 Filière Métier Réf métier Bouygues SA - ETUDES & TECHNIQUE Intitulé du poste VIE Project Manager Assistant (F/H) Contrat VIE Statut Non Applicable Temps de travail Temps complet Description de la mission (Please disregard the “France, Paris” location indicated in the system, this is a referencing issue. The position is indeed based in Ourém, Portugal) Presentation of the company VSL, a subsidiary of Bouygues Construction, operates worldwide and is a specialist in the construction & repair of post-tensioned & cable-stayed structures, foundations & ground engineering.Presentation of the project The Eternal Wall of Answered Prayer is a large-scale monument currently under construction near Coleshill, Warwickshire, following the completion of a £40 million fundraising effort. The structure, designed as a 51-meter Möbius strip, will be made of one million bricks, each linked to a story submitted by individuals about an answered prayer. The project also includes a digital component allowing visitors to access these stories via an app. Construction has begun and is scheduled for completion in 2028. Presentation of the job The position is based in Ourém, Portugal, within our concrete segments prefabrication plant. The segments will later be assembled in Coleshill, near Birmingham (United Kingdom). This role requires a strong technical appetite, especially in design review, geometry control, shop drawings interpretation, and rebar and insert detailing.We are looking for someone who is not only comfortable on site, but also capable of understanding and challenging technical documents, and bringing structured, “out-of-the-box” thinking to support production quality. Your responsibilities will be • Technical support on site, including survey checks, interpretation of shop drawings, and preparation or adjustment of molds, rebar cages and inserts• Geometry control and verification of compliance between drawings and manufactured segments• Quality control of the manufacturing process and documentation of non-conformities• Analysis of design and production issues, proposing technical solutions when needed• Assisting the Project Manager in the planning and execution of daily tasks• Interface with design teams, ensuring full alignment between drawings, production constraints and on-site realities• Support innovation and continuous improvement within the plant Your profile • Degree in Civil or Mechanic engineering • Good command of the MS Office and AutoCAD • 3D sketching capabilities would be a plus • Structural understanding • Good command of English • 2nd languages would be a plus • Team player • Flexible to travel and being away from home • Independent and able to take pressure Interested? Apply now and let's build the great structures of tomorrow together! Profil Retrouvez les informations sur le profil recherché dans la description du poste ci-dessus Localisation du poste France, France, Ile-de-France, PARIS (75) Ville Lisbonne E-mail opérationnel ***********************
    $29k-49k yearly est. Easy Apply 12d ago

  • Branch Office Administrator

    Edward Jones 4.5company rating

    Branch office administrator job in Franklin Park, PA

    This job posting is anticipated to remain open for 30 days, from 23-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
    $35k-44k yearly est. 47d ago

  • Field Office Administrator

    PJ Dick-Trumbull-Lindy Group

    Branch office administrator job in Pittsburgh, PA

    Field Office Administrator - Monroeville, PA Trumbull Corporation | Voted One of the "Best Places to Work" Join an industry leader recognized for excellence in heavy civil and highway construction! Trumbull Corporation has an immediate opening for a Field Office Administrator to support projects in the Eastern Pittsburgh Suburbs. This is an exciting opportunity to build your career with a company ranked among the Engineering News-Record Top 100 Contractors nationally and recognized as a "best in class" leader in bridge and highway construction. What We Offer Competitive pay, annual performance bonus, and profit sharing Comprehensive medical, dental, and vision insurance Generous paid vacation and holidays 401(k) plan with company match Long-term career potential with one of the nation's most respected contractors What You'll Do As a Field Office Administrator, you'll play a vital role in keeping our project office organized, efficient, and running smoothly. Your day will be fast-paced and varied, supporting multiple team members and helping ensure successful project delivery. Key responsibilities include: Providing administrative and clerical support to the project team Managing project documentation including subcontracts, purchase orders, change orders, and insurance Handling calls, visitors, and general communications professionally Coordinating between departments, clients, vendors, and field personnel Processing invoices, expense reports, and personnel forms Collecting and reviewing certified payrolls from subcontractors Preparing reports, correspondence, and project materials Performing other administrative duties as assigned What We're Looking For Bachelor's degree in business or a related field (or equivalent experience) Minimum 2 years of administrative experience, preferably in construction or a project-based setting Excellent organizational, communication, and multitasking skills Strong proficiency with Microsoft Office (Word, Excel, Outlook) Detail-oriented, proactive, and able to manage shifting priorities Willing to work significant number of nights and weekends Why Trumbull? At PJ Dick-Trumbull-The Lindy Group, our employees are at the heart of everything we build. Our core values - Safety, Quality, Integrity, Family, and Community - define who we are and how we work. We take pride in building infrastructure that connects people and places while creating rewarding careers for our employees. Individuals with Disabilities: PJ Dick-Trumbull-The Lindy Group wants all interested and qualified candidates to be able to use the career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access this site, please contact us for assistance at ************ or email us at ******************. PJ Dick-Trumbull-The Lindy Group strives to create a diverse, safe, welcoming, and inclusive work environment in which all teams can excel. We are an Equal Opportunity and VEVRAA Federal Contracting Employer and welcome all applications from a wide range of candidates, including covered veterans, minorities, females, and people with disabilities. Our policy is clear: We do not discriminate based on any characteristic protected by law. To view our EEO policy, click here; to view our Section 503 and VEVRAA Affirmative Action Policy, click here.
    $32k-44k yearly est. 60d+ ago

  • Account Administrator

    Daniels Health 4.1company rating

    Branch office administrator job in Pittsburgh, PA

    Job DescriptionJoin a team that's redefining healthcare safety and sustainability. Daniels Health is seeking an Account Administrator to provide critical support to our Account Managers and their clients. This role ensures smooth operations, exceptional customer service, and accurate account management for some of our most valued healthcare partners.What You'll Do Serve as the primary administrative support for Account Managers and their client portfolios. Manage account documentation, contracts, and compliance records. Coordinate service requests, scheduling, and issue resolution between clients and internal teams. Prepare reports, presentations, and data analysis for account reviews. Assist with onboarding new clients and maintaining accurate CRM records. Respond promptly to client inquiries and ensure a positive customer experience. Collaborate with operations, finance, and sales teams to deliver seamless service. What We're Looking For 2+ years of experience in account coordination, customer service, or administrative support. Strong organizational skills and attention to detail. Excellent communication skills-both written and verbal. Proficiency in Microsoft Office Suite; experience with CRM systems (Salesforce preferred). Ability to manage multiple priorities in a fast-paced environment. Healthcare or service industry experience is a plus. Why Daniels Health? Impact: Support healthcare organizations in achieving safety and sustainability goals. Growth: Opportunities for career development within a growing company. Culture: Collaborative, mission-driven team environment. Ready to make a difference? Apply today and help us deliver exceptional service to our healthcare partners We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
    $36k-50k yearly est. 13d ago

  • Office Admin

    Dino Painting 4.1company rating

    Branch office administrator job in Pittsburgh, PA

    Onsite at the office 5 days per week, Friday, 8 am - 5 pm. The office is located in Castle Shannon. We are seeking a diligent office assistant to provide administrative support. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Handling general requests Following up with all Leads Booking all appointments Managing the sales team's schedule Paying bills and answering mail Managing paperwork for new hires Depositing checks at the local bank Assisting the owner as needed
    $29k-38k yearly est. 60d+ ago

  • Office Coordinator - Cranberry/Mars

    UPMC 4.3company rating

    Branch office administrator job in Mars, PA

    UPMC University of Pittsburgh Physicians is hiring a full-time Office Coordinator for the Tri-Rivers Musculoskeletal Centers team ( _6998 Crider Road, Mars, PA 16046_ ). This position is a Monday-Friday, daylight position. No nights, weekends or holidays. This position will require some travel to other offices such as North Hills Passavant, Butler Crossroad, Butler Clearview, Slippery Rock and remain also at Cranberry/Mars office ( _mileage reimbursement provided and free parking at all locations_ ). **Purpose:** The Office Coordinator manages the front office staff in collaboration with the Practice Manager. Coordinates front office scheduling and staff assignments. Serves as resource to address patient, family, staff, or Physician needs or concerns. **Responsibilities:** + Obtain accurate demographic, next of kin, insurance information including referrals/authorizations. + Ensure patient scheduling is accurate. + Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable. + Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable. + Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments. + Work denial work queues in conjunction with the CBO. + Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes. + Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads. + Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels. + Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints. + Collaborate with manager in selecting, monitoring and evaluating front office staff. + Bachelor's Degree + 6 months of healthcare experience + OR associate's degree in health care or business + 1 year of healthcare experience + OR High School Diploma + 2 years of healthcare experience + EPIC experience preferred **Licensure, Certifications, and Clearances:** + Act 34 **UPMC is an Equal Opportunity Employer/Disability/Veteran**
    $35k-42k yearly est. 13d ago

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What are the biggest employers of Branch Office Administrators in Pittsburgh, PA?

The biggest employers of Branch Office Administrators in Pittsburgh, PA are:
  1. Edward Jones
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