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Branch office administrator jobs in Poinciana, FL

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Branch Office Administrator
Office Administrator
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  • Branch Office Administrator - Orlando, FL

    Edward Jones Careers 4.5company rating

    Branch office administrator job in Orlando, FL

    If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
    $35k-45k yearly est. 20d ago

  • Office Admin

    Impact Employment Solutions

    Branch office administrator job in Winter Park, FL

    Large Distribution Warehouse in Sanford is looking for an Accounting Clerk/Bookkeeper. Pay: $20-24/hr Hours: M-F 8am-5pm Accounts Payable/Receivables General Ledger - Maintain accurate and up-to-date records of financial transactions. Reconcile vendor statements and resolve any discrepancies Be familiar with all Taxes Collections, identifying delinquent accounts and insufficient payments. Collects revenue by reminding delinquent accounts, notifying customers of insufficient payments Spreadsheets - Monthly accounting reports Invoicing to and from vendors/suppliers Experience/Qualifications: - High school diploma or equivalent required; Minimum 5 years' experience in accounting. - Proven experience as an accounts payable clerk or in a similar role - Strong attention to detail and accuracy in data entry and record keeping. - Proficient in using accounting software and MS Office applications, particularly Excel. - Excellent organizational skills and ability to prioritize tasks effectively. - Strong analytical and problem-solving abilities. - Ability to work independently as well as part of a team. - Excellent verbal and written communication skills Job Type: Full-time
    $20-24 hourly 60d+ ago

  • Office Coordinator & Administrative Assistant

    Vets Hired

    Branch office administrator job in Orlando, FL

    Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality Working Place: Orlando, Florida, United States Company : Virtual Dec 18 - HKS Inc.
    $27k-36k yearly est. 60d+ ago

  • Branch Administrator

    Brightview 4.5company rating

    Branch office administrator job in Orlando, FL

    **The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._
    $31k-38k yearly est. 19d ago

  • Office Administrator

    Conserva Irrigation

    Branch office administrator job in Orlando, FL

    Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. BENEFITS AND COMPENSATION Career advancement opportunities Competitive compensation A great work environment with a team atmosphere Benefits for qualified individuals RESPONSIBILITIES Overseeing general office operation Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc. Answer all incoming sales, service, and vendor phone calls Coordinate the installation and service department Maintain databases such as Contact Management System, Access, etc. Manage customer mailings, incoming mail, and email Manage calendar of events Update and manage various reports and programs (sales, phone, loyalty, etc.) Order inventory and supplies REQUIREMENTS 2+ of experience in office administration Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.
    $30k-40k yearly est. Auto-Apply 60d+ ago

  • Branch Administrator

    Climate First Bank

    Branch office administrator job in Orlando, FL

    We are changing FINANCE to finance CHANGE! At Climate First Bank, we're redefining what banking can be. As a Florida Benefit Corporation and FDIC-insured commercial bank, we offer a full suite of personal and business services-including solar, residential, commercial, ESOP Banking, Structured Finance and SBA loans-all designed to power a better future. We're proud to be a Certified B Corporation, a member of 1% for the Planet, and part of the Global Alliance for Banking on Values (GABV)-reflecting our deep commitment to sustainability, transparency, and ethical banking. With branches in St. Petersburg, Winter Park, Mount Dora, and a national digital presence, we're proving that banking can be a force for good. We don't just support environmental and social causes -we're built on them. Under the Climate First Bancorp Holding Company, we are proud to be powered by our subsidiary OneEthos, which operates at the intersection of fintech and traditional banking to accelerate access to inclusive, values-driven financial services. Regulated by the Federal Reserve Bank, it empowers Community Banks, Credit Unions, CDFIs, and Green Banks with ethical lending tools - especially in climate finance and solar lending. Welcome to the Movement You are joining a team of driven, mission-aligned individuals ready to make an impact. Sharing a passion for sustainability and the ability to thrive in a fast-paced environment, we are fueled by the objective to make finance a force for good. We are problem solvers, goal-setters, go-getters, thought leaders and changemakers. We celebrate wins, tackle challenges head-on, and push the boundaries of what can be achieved when technology and finance seamlessly integrate. Relentlessly driven and fueled by purpose, we thrive in fast-paced environments where perseverance and passion turn ambitious goals into reality. How you will thrive at Climate First Bank At Climate First Bank, we're not just building a better future for the planet - we're also investing in yours. We offer a comprehensive, people-first benefits package that supports your health, finances, and work-life balance. Medical, Dental and Vision Coverage - 100% Paid by Us (employee coverage, employer contribution towards dependents) Financial Wellness & Wealth Building 401(k) w/ 6% Employer Match & no vesting period Employee Stock Options & Grants Employee Only Mortgage Product Exclusive Employee Banking Perks - included employee-only account and loan products 0% Financing for Employee Residential Solar Loans & Eligible Electric Vehicle (EV) loans Protection & Peace of Mind - We offer company-paid Life Insurance, Disability Insurance and an Employee Assistance Program (EAP) with free counseling, legal, and financial services. What to expect as a Branch Administrator As a Branch Administrator at Climate First Bank, you'll lead multiple retail branches to deliver exceptional performance and growth. This is a high-impact leadership role where you'll drive deposits, achieve lending goals, and elevate branch operations across Central Florida. Based in our Downtown Orlando office, you'll serve as acting Branch Manager while overseeing Mount Dora, Winter Park, and St. Petersburg branches-visiting each location at least twice per month. Your mission: increase branch performance, expand our presence, and exceed KPIs through strategic leadership and community engagement. What You'll Contribute in This Role: Lead with Purpose: Manage and mentor branch managers and staff, fostering a culture of accountability and success. Drive Growth: Implement strategies to increase deposits, achieve personal and branch lending goals, and expand market share. Optimize Operations: Ensure compliance, streamline processes, and maintain consistent standards across all branches. Champion Customer Experience: Resolve escalated issues and promote a customer-first mindset to boost satisfaction and retention. Develop Talent: Oversee onboarding, training, and performance reviews to build high-performing teams. Collaborate for Success: Align branch objectives with organizational goals and partner with senior leadership to drive profitability. Engage the Community: Represent Climate First Bank in local initiatives and strengthen community relationships. Champion our Mission: Adopt and practice a commitment to social, economic, environmental, and racial justice. What You'll Leverage in this Role: Experience & Education Bachelor's degree in business, finance, or related field (preferred). 5+ years of multi-branch leadership experience in a regional or community bank setting. Proven track record of meeting or exceeding KPIs and driving measurable growth. Entrepreneurial Mentality Ability to think strategically and act decisively in a fast-paced, evolving environment. Passion for business development and brand building. Master Communicator Exceptional interpersonal and leadership skills to inspire teams and build strong relationships. Skilled in conflict resolution and delivering clear, actionable feedback. Banking & Fintech Acumen Deep knowledge of banking products, services, and regulatory compliance. Familiarity with innovative retail strategies and emerging fintech trends. Tech-Forward & Analytical Thinking Proficiency in Microsoft Office, banking systems, and CRM platforms (Salesforce experience preferred). Strong analytical skills to interpret financial reports and identify growth opportunities.
    $30k-40k yearly est. 3d ago

  • Retail HVAC Office Administrator

    4 Seasons

    Branch office administrator job in Orlando, FL

    We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team. In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment. Key Responsibilities Oversee daily office operations to support retail store functions. Manage inventory records, process purchase orders, and track shipments. Handle customer inquiries, resolve issues, and provide exceptional service. Process payroll, employee schedules, and timekeeping records. Maintain accurate sales reports, financial records, and store documentation. Assist with onboarding new employees, including training and paperwork. Coordinate store meetings, vendor communication, and office correspondence. Ensure compliance with company policies and retail regulations. Assist with marketing efforts, promotions, and social media updates as needed. Support store leadership with administrative tasks and special projects. Qualifications High school diploma or equivalent (Associate's or Bachelor's degree preferred). Previous experience in office administration, retail management, or customer service preferred. Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems. Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus. Strong organizational, problem-solving, and time-management abilities. Ability to multitask and work in a fast-paced environment. Knowledge of retail operations and inventory management is a plus. Benefits Competitive salary and benefits package. Opportunities for professional development and career growth. A dynamic and supportive work environment. Apply Today! If you are an organized and detail-oriented professional with a passion for retail HVAC operations, we encourage you to apply!
    $30k-40k yearly est. 60d+ ago

  • Office Administrator

    JCQ Services

    Branch office administrator job in Kissimmee, FL

    Job DescriptionSalary: 21 Hour We are seeking a highly organized and proactive Office Administrator to support our operations by managing employee onboarding, client training, temporary labor coordination, and general office administration. This role will be responsible for handling office duties across multiple warehouses building locations, ensuring consistent support and communication between sites. The ideal candidate will play a key role in maintaining operational efficiency and providing excellent service to both internal teams and external clients. Key Responsibilities Employee Onboarding & Support Coordinate onboarding activities for new hires, including paperwork, orientation scheduling, and system access setup. Serve as a point of contact for new employees during their initial transition period. Client Training & Support Train new clients on our Warehouse Management System (WMS), ensuring they understand system functionality and workflows. Provide ongoing support and troubleshooting for client WMS-related inquiries. Temporary Labor Coordination Collect, verify, and process time cards for temporary labor staff. Liaise with staffing agencies to ensure accurate reporting and timely submissions. Office Administration Order and maintain office supplies and warehouse materials across multiple locations. Manage incoming and outgoing communications, including mail, email, and phone calls. Maintain organized filing systems (digital and physical) for HR, operations, and client documentation. Assist with scheduling meetings, preparing reports, and supporting other departments as needed. Qualifications Proven experience in office administration or a similar role. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Ability to thrive in a fast-paced, deadline-driven environment. Proficiency in Microsoft Office Suite and familiarity with WMS or similar systems. Ability to work independently and handle confidential information with discretion. Preferred Skills Experience in warehouse or logistics environments. Familiarity with onboarding processes and client-facing training. Basic understanding of labor time tracking and reporting. Bilingual in English and Spanish (spoken and written)
    $30k-40k yearly est. 19d ago

  • Office and Administrative Support #701210

    Moral Impact Staffing

    Branch office administrator job in Kissimmee, FL

    Complete Description: Mandatory Requirement: English/Spanish Desired skills: office equipment use experience data entry skills excellent customer service previous office/medical office setting a plus professional demeanor ability to multitask Duties/Responsibilities: Provide program information to clients copy, scan and fax documents schedule appointments enter contact information in software perform simple mathematical calculations · Knowledge of the use of a multi-line phone system. · Knowledge of the use of general office equipment. · Knowledge of working in a fast-paced work environment. · Skilled in operating a multi-line PC console phone system. · Skilled in the use of personal computers including the use of Microsoft Office applications such as Word, Excel and Outlook. · Skilled in operating various general office equipment. · Skilled in providing excellent customer service including dealing with internal and external customers. · Skilled in providing quality customer service. · Skilled in proper business phone etiquette. · Skilled in effective verbal and written communication. · Skilled at being reliable and dependable. · Ability to remain calm in the event of an emergency. · Ability to work flexible work schedules. · Ability to work both independently and with others. · Ability to lift and move 50 pounds. · Ability to establish and maintain effective working relationships with co-workers, customers, and vendors. · Ability to plan, organize and coordinate work assignments. · Ability to utilize problem-solving techniques. View all jobs at this company
    $30k-40k yearly est. 60d+ ago

  • Office Coordinator

    Surgery Consultants of Florida

    Branch office administrator job in Orlando, FL

    Full-time Description Supervises the operations of his/her office and insures that all office duties are performed and completed daily. RELATIONSHIPS Reports to: Team Leader, Assistant Team Leader and Office Manager Supervises: None QUALIFICATIONS Education: High school diploma or equivalent Training/education in business office activities required (two years of experience may be substituted for education/training) Experience: Two year medical clerical/office experience preferred MENTAL DEMANDS Require frequent and constant judgment and response. Requires English language skills adequate for written, verbal, and telephone communications. PHYSICAL DEMANDS Require visual and auditory acuity adequate for frequent use of computers and other business office equipment. Ability to sit for long periods, move frequently throughout the facility, overhead and low reaching and ability to exert force of up to 50 lbs. occasionally, up to 20 lbs. frequently and/or up to 10 lbs. constantly. OCCUPATIONAL EXPOSURE Category II exposure to bloodborne pathogens; may encounter chemical hazards. ESSENTIAL JOB FUNCTIONS Supports the philosophy, goals, and objectives of the Organization Supports, and performs according to approved policies and procedures. Supports and participates in programs directed to patient and staff safety. Considers patient rights in performance of job responsibilities. Contributes to the quality / performance improvement process. Observes safety measures in performance of job responsibilities. Responds to emergency situations with competence and composure. Corrects or reports observed or suspected violations, hazards, and noncompliance in accordance with policies and procedures. Maintains and promotes professional competence through continuing education and other learning experiences. Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance as needed. Attends and actively participates in meetings, committees, inservices, seminars, workshops, conferences, and quality/performance improvement activities according to job responsibilities and requirements. Communicates effectively with patients, visitors, physicians, and co-workers. Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary. Documents information received from the patient and disseminates it to the appropriate people or areas. Interactions are respectful and courteous. Ability to multi-task and good communication skills required. Provides leadership to team to provide the highest level of patient care in a most efficient, time and cost effective manner. Cross training may be required. Participates in office meetings. Organizes business office activities to support Facility operations. Evaluates accounts to maintain correct and lawful practices for billing payers. Reviews accounts to verify benefits, verify representation, verify LOP status, insure appropriate CPT codes are entered for services provided, identify billing errors, high balances, exhaustion of benefits, lack of insurance, and LOP coverage. Salary Description $17.50 per hour
    $17.5 hourly 60d+ ago

  • Hotel Office Coordinator

    Turnkey One Source

    Branch office administrator job in Winter Haven, FL

    Job Description One Source Housekeeping Office Coordinator Pay Rate: $17 per hour Benefits: Medical, Dental, PTO, 401(k) One Source is seeking a dedicated Housekeeping Office Coordinator to uphold high standards of cleanliness, safety, and guest service. This role supports a welcoming environment and smooth hotel operations through consistent quality and teamwork. Key Responsibilities: Coordinate daily room assignments, boards, and key distribution for housekeeping staff. Answer phones/radios; log and dispatch guest requests and maintenance work orders. Track room status (clean/dirty/inspected/out-of-order) and update PMS/housekeeping systems. Manage inventory counts for linens, amenities, and chemicals; place orders per par levels. Prepare reports (lost & found, productivity, discrepancy, turndown/VIP) for leadership. Support onboarding paperwork, schedules, and timesheets as needed. Qualifications: Hotel administrative/housekeeping coordination experience strongly preferred. Proficiency with PMS/housekeeping software (e.g., Opera, HotSOS, Alice) and Excel. Detail orientation, data accuracy, and ability to prioritize under pressure. Clear written and verbal communication; professional phone etiquette. Bilingual skills and familiarity with hotel brand standards are a plus. We are an E-Verify employer.
    $17 hourly 16d ago

  • Retail HVAC Office Administrator

    Facemyer

    Branch office administrator job in Sanford, FL

    We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team. In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment. Key Responsibilities Oversee daily office operations to support retail store functions. Manage inventory records, process purchase orders, and track shipments. Handle customer inquiries, resolve issues, and provide exceptional service. Process payroll, employee schedules, and timekeeping records. Maintain accurate sales reports, financial records, and store documentation. Assist with onboarding new employees, including training and paperwork. Coordinate store meetings, vendor communication, and office correspondence. Ensure compliance with company policies and retail regulations. Assist with marketing efforts, promotions, and social media updates as needed. Support store leadership with administrative tasks and special projects. Qualifications High school diploma or equivalent (Associate's or Bachelor's degree preferred). Previous experience in office administration, retail management, or customer service preferred. Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems. Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus. Strong organizational, problem-solving, and time-management abilities. Ability to multitask and work in a fast-paced environment. Knowledge of retail operations and inventory management is a plus. Benefits Competitive salary and benefits package. Opportunities for professional development and career growth. A dynamic and supportive work environment. Apply Today! If you are an organized and detail-oriented professional with a passion for retail HVAC operations, we encourage you to apply!
    $30k-40k yearly est. 60d+ ago

  • Retail Office Administrator

    Mechanical One

    Branch office administrator job in Altamonte Springs, FL

    Mechanical One is a leading provider of HVAC, plumbing, electrical, and gas services, committed to excellence in customer service and operational efficiency. We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team in Tampa, FL. In this role, you will support the daily operations of our retail office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment. Key Responsibilities Oversee daily office operations to support retail store functions. Manage inventory records, process purchase orders, and track shipments. Handle customer inquiries, resolve issues, and provide exceptional service. Process payroll, employee schedules, and timekeeping records. Maintain accurate sales reports, financial records, and store documentation. Assist with onboarding new employees, including training and paperwork. Coordinate store meetings, vendor communication, and office correspondence. Ensure compliance with company policies and retail regulations. Assist with marketing efforts, promotions, and social media updates as needed. Support store leadership with administrative tasks and special projects. Qualifications High school diploma or equivalent (Associate's or Bachelor's degree preferred). Previous experience in office administration, retail management, or customer service preferred. Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems. Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus. Strong organizational, problem-solving, and time-management abilities. Ability to multitask and work in a fast-paced environment. Knowledge of retail operations and inventory management is a plus. Benefits Competitive salary and benefits package. Opportunities for professional development and career growth. A dynamic and supportive work environment. Equal Employment Opportunity Statement Mechanical One is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Apply Today! If you are an organized and detail-oriented professional with a passion for retail operations, we encourage you to apply!
    $30k-40k yearly est. 60d+ ago

  • Retail HVAC Office Administrator

    Frank's AC

    Branch office administrator job in Saint Cloud, FL

    We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team. In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment. Key Responsibilities Oversee daily office operations to support retail store functions. Manage inventory records, process purchase orders, and track shipments. Handle customer inquiries, resolve issues, and provide exceptional service. Process payroll, employee schedules, and timekeeping records. Maintain accurate sales reports, financial records, and store documentation. Assist with onboarding new employees, including training and paperwork. Coordinate store meetings, vendor communication, and office correspondence. Ensure compliance with company policies and retail regulations. Assist with marketing efforts, promotions, and social media updates as needed. Support store leadership with administrative tasks and special projects. Qualifications High school diploma or equivalent (Associate's or Bachelor's degree preferred). Previous experience in office administration, retail management, or customer service preferred. Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems. Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus. Strong organizational, problem-solving, and time-management abilities. Ability to multitask and work in a fast-paced environment. Knowledge of retail operations and inventory management is a plus. Benefits Competitive salary and benefits package. Opportunities for professional development and career growth. A dynamic and supportive work environment. Apply Today! If you are an organized and detail-oriented professional with a passion for retail HVAC operations, we encourage you to apply!
    $30k-40k yearly est. 60d+ ago

  • Fleet Account Administrator

    Auto Auction Holdings

    Branch office administrator job in Longwood, FL

    Job Description Join Our Awesome Team as a Fleet Account Administrator! - Orlando Longwood Auto Auction | Longwood, FL Who We Are (And Why You'll Love It Here!) Welcome to Orlando Longwood Auto Auction - where cars meet community in beautiful Longwood, Florida! We're the premier dealer-only auto auction serving Central Florida and the Southeast, and honestly, we're pretty proud of what we've built. As home to the largest consignment of new car store trades in the Southeast, we feature over 120 stores running LIVE in our lanes weekly! We're not just about cars; we're about creating a workplace where people genuinely enjoy coming to work every day, and our motto says it all: "Service Is What We Do Best!" What Makes This Role Special We're seeking a detail-driven Fleet Account Administrator to manage our vehicle operations from intake to sale! You'll coordinate the complete vehicle lifecycle, work with our mechanical shop and vendors on reconditioning, process sale documentation, verify vehicle information accuracy, and handle customer inquiries. If you love staying organized, thrive in a fast-paced auction environment, and take pride in getting every detail right, this role puts you at the heart of our fleet operations! Primary Responsibilities Customer Service & Communication Respond promptly to customer inquiries about vehicles and titles Enter notes and estimates in IMS; run daily mechanical reports to keep customers informed Coordinate with Mechanical Shop and OSCs on repairs, charges, and redemption appointments Verify vehicle information is accurate and properly numbered for sale Prepare titles, contracts, bills of sale, and pre/post-sale reports Process post-sale paperwork and checks; provide necessary reports to customers Check all announcements and lights before sale Coordinate repairs with Mechanical Shop and outside vendors (windshield replacements, dealerships, etc.) Post and verify all reconditioning charges to vehicle accounts in a timely manner Ensure all charges are accurate, especially before sale day Set weekly sales and maintain vehicle inventory tracking Support vehicle aging and first-in-first-out processes Ensure all vehicles are auction-ready each week What We're Looking For (The Must-Haves) High school diploma or equivalent 2+ years of administrative experience, customer service, or operations coordination experience Familiarity with vehicle information, VIN's, and automotive terminology preferred Experience processing vehicle titles or DMV documentation is a plus Strong written and verbal communication skills with the ability to interact professionally with customers, vendors, and team members Exceptional accuracy when verifying vehicle information, charges, and documentation Comfortable using multiple software systems, databases, and learning inventory management systems Proficiency with Microsoft Office Suite (Word, Excel, Outlook) Ability to work in a fast-paced, deadline-driven environment Valid driver's license with clean driving record Legal authorization to work in the U.S. Preferred Experience in an auto auction, dealership, fleet management, or automotive sales environment Knowledge of vehicle reconditioning processes and mechanical terminology Familiarity with processing invoices, purchase orders, or vendor payments Experience coordinating with service departments or vendors The Good Stuff (AKA Your Compensation & Perks!) What You'll Earn: Competitive hourly wage based on experience Benefits That Actually Matter: 401(k) retirement plan with company matching (because future you will thank us!) Health, dental, and vision insurance (we've got you covered) Health Savings Account (HSA) for those unexpected moments Life and disability insurance for peace of mind Employee assistance program (we're here for you beyond work too) Paid time off (because everyone needs a break!) Real opportunities to grow and advance your career The Details Schedule: Monday - Friday, daytime hours (weekends are yours!) Location: Our Longwood, FL location at 2800 N US Highway 17-92, Longwood, FL 32750 - you'll need to be able to get here Style: Full-time, permanent position where you can really build something Conditions: Exposure to outdoor weather conditions, prolonged periods of sitting, occasionally walking between vehicle lot and mechanic shop. Ready to Rev Your Career? We can't wait to meet you and show you why our team loves working here. Apply today and let's get this conversation started!
    $31k-43k yearly est. 17d ago

  • BODY SHOP OFFICE ADMIN

    Lakeland Chrysler Dodge Jeep 3.8company rating

    Branch office administrator job in Lakeland, FL

    office admin office admin ...Lakeland Chrysler Dodge Jeep, Lakeland Chrysler Dodge Jeep jobs, careers at Lakeland Chrysler Dodge Jeep, Auto jobs, careers in Auto, Lakeland jobs, Florida jobs, General jobs, BODY SHOP OFFICE ADMIN
    $32k-37k yearly est. 60d+ ago

  • Administrative Office

    Fellowship Home at Broo

    Branch office administrator job in Sebring, FL

    The Concierge exists to ensure an exceptional first impression and ongoing experience to callers, visitors and residents while complimenting efforts of the care staff and supporting FHF administrative functions. Answer telephone calls for FHF with a smile and ensure callers expectations are exceeded during their calling experience. Ensure prospect calls/families are handled in a call-to-action manner that quickly and effectively ensures the caller reaches the proper destination. Promote the mission, services and image of FHF on a continuing basis to all personnel, residents, guests/visitors, volunteers, vendors, and all communities via appropriate words and actions.
    $30k-40k yearly est. Auto-Apply 60d+ ago

  • Office Coordinator - Orlando Health Watson Clinic Lakeland Highlands Hospital-Lakeland, FL

    Orlando Health 4.8company rating

    Branch office administrator job in Lakeland, FL

    Opening Summer 2026 at 4000 Lakeland Highlands Road, Lakeland, FL. Orlando Health offers a great DAY ONE benefits package that includes: Medical, Dental, Vision & Prescription Drug Plans Flexible Spending Accounts & Health Savings Accounts Paid Time Off (accrued) Education Assistance: Preferred Education Program-100% PAID Tuition, Tuition reimbursement & repayment of previous loans Disability and Life Insurance Retirement Savings Plan Family Care Benefits & so much more! The Office Coordinator coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management. Responsibilities Essential Functions Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan. Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff. Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies. Performs scheduling and monitoring of time/payroll reports. Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports). Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements. Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records. Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files. Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. Maintains compliance with all Orlando Health policies and procedures. Other Related Functions Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations. Attends meetings and in-services. Presents reports as needed. Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health testing/shots. Provides information and opportunity for professional growth and development through participation in educational programs and workshops. Performs other related duties as assigned. Qualifications Education/Training High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong interpersonal, customer service, communication, and managerial skills required. Licensure/Certification None. Experience Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience. Education/Training High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong interpersonal, customer service, communication, and managerial skills required. Licensure/Certification None. Experience Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience. Essential Functions Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan. Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff. Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies. Performs scheduling and monitoring of time/payroll reports. Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports). Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements. Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records. Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files. Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. Maintains compliance with all Orlando Health policies and procedures. Other Related Functions Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations. Attends meetings and in-services. Presents reports as needed. Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health testing/shots. Provides information and opportunity for professional growth and development through participation in educational programs and workshops. Performs other related duties as assigned.
    $34k-40k yearly est. Auto-Apply 9d ago

  • Branch Office Administrator - Clermont, FL

    Edward Jones Careers 4.5company rating

    Branch office administrator job in Clermont, FL

    If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
    $35k-45k yearly est. 16d ago

  • BODY SHOP OFFICE ADMIN

    Lakeland Chrysler Dodge Jeep 3.8company rating

    Branch office administrator job in Lakeland, FL

    office admin
    $32k-37k yearly est. Auto-Apply 60d+ ago

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