Branch office administrator jobs in Poway, CA

Description The Office and Guest Experience Coordinator plays a critical role in ensuring the smooth operation of the corporate office while supporting executives, visitors, and guest-facing initiatives. This position is responsible for managing day-to-day office operations, coordinating administrative processes and projects, and managing facilities and guest interaction systems. The ideal candidate is highly organized, detail-oriented, proactive, and capable of balancing multiple priorities in a fast-paced environment, while providing a professional and positive presence both internally and externally. Type: Hourly/ Full-time Pay scale: $28 - $32/hour Duties and Responsibilities Responsibilities include, but are not limited to: Office operations Manage daily office operations, including calendars, conference room scheduling, mail, email, voicemail, office cleanliness, and supply inventory. Coordinate food and beverage and other needs for meetings and corporate events. Provide executive and administrative support Assist Exec VP with administrative tasks and special projects Prioritize and manage projects and tasks across multiple platforms, including MeisterTask, Microsoft Lists, and SharePoint. Enhance guest experience and loyalty Audit reservations to identify opportunities for guest delight Manage Glowforge and other creative requests to create memorable guest experiences. Support VIP and loyalty members with bookings, perks, and tailored offers. Respond professionally to guest inquiries via phone, email, or in person. Manage the reservation line and be the first point of contact for reservations that come in through the phone and info@ emails. Coordinate Repair and Maintenance requests Assign jobs and tickets and coordinate vendors as needed in MaintainX Manage R&M part inventory Ensure MaintainX is being properly utilized, with accurate and appropriate information Assist with additional duties as assigned Perform other administrative or project-based tasks as needed. This may include project-based tasks, event planning, or internal communications. Qualifications: Minimum 3 years of prior executive administrative or office management experience Strong proficiency in Microsoft Office Suite High School Degree or equivalent Hospitality experience preferred Skills and Abilities Extremely organized and detail-oriented with strong multitasking, prioritization, and time-management skills. Able to work independently, make sound decisions, and anticipate the needs of others. Strong written and verbal communication skills with a positive, welcoming, and professional demeanor. Able to balance administrative, guest-facing, and operational responsibilities while maintaining composure in a fast-paced environment. Provide exceptional service to internal team members and external guests, reflecting RMD's hospitality culture and standards. Build effective working relationships with all departments, vendors, and partners. Exercise discretion with confidential information and model teamwork, accountability, and a solution-oriented mindset. Operate standard office equipment for prolonged periods and maintain a professional appearance. Remain calm under pressure, show initiative in problem-solving, and demonstrate integrity and reliability in all interactions. Certificates, Licenses, and Registrations: Anti-harassment and nondiscrimination 1-hour class. Physical Requirements Must be able to travel frequently between venues within San Diego County; occasional evening and weekend availability to support restaurant operations. Work is performed in both office settings and onsite in active hospitality environments. Must be able to sit, stand, or walk for extended periods while performing administrative or guest-service duties. Must be able to lift, move, or carry up to 25 pounds safely (e.g., office supplies, shipments, event materials). Must be able to bend, stoop, and reach as needed to access filing cabinets, storage, and supplies. ABOUT RMD Group RMD Group was formed by three partners who had a passion for hospitality and creating unforgettable experiences. For over a decade, RMD has been a driving force in the industry, creating some of San Diego's most successful and exciting concepts including Rustic Root, Huntress, Lumi, Side Bar and FLUXX. In addition, the group works with a thriving portfolio of hospitality and lifestyle concepts that include Ballast Point Brewing and Hard Rock Hotel's Float and 207. RMD brings extensive expertise in all areas of consulting including design, development, and management, plus a talented team of industry leaders that continue to elevate guest and client experience in San Diego and beyond.

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do * (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. * (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. * (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. * (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. * (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. * (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. What We're Looking For: Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette. Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required. What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, and Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. . Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

We are looking for a highly organized, proactive, and people-oriented Office Coordinator to join our team at Iambic Therapeutics. You will support the smooth functioning of our headquarters, enhance our workplace culture, and provide seamless logistical and administrative support for our team. This role is based on-site at our San Diego headquarters. Key Responsibilities * Oversee day-to-day office operations including kitchen upkeep, conference room stocking, coffee/water machines, and general office maintenance * Monitor the front door, greeting and directing visitors, vendors and deliveries * Manage office supplies, snacks and vendor orders * Check and distribute mail, triage our Contact Us email inbox and voicemail * Support HR with onboarding tasks including new hire desk setup, creating key cards/fobs and managing swag items * Help plan and execute company events (monthly lunches, holiday parties, etc.) * Manage meal and catering orders for meetings, interviews, and team activities * Assist with scheduling meetings and booking travel * Handle ad-hoc operational tasks and special projects as needed Qualifications * High School Diploma or equivalent with 1-3 years of experience in office operations or administration * Highly organized, detail-oriented, and able to juggle responsibilities effectively * Excellent written and verbal communication skills with the ability to route information effectively * Reliable, resourceful and happy to tackle unexpected challenges * Ability to take initiative and ownership of processes while improving them over time * Proficiency with Microsoft Office productivity tools (Word, Excel, PowerPoint, Outlook) * Comfortable working in a fast-paced, dynamic environment Preferred * Associate or bachelor's degree * Experience with internal communication tools such as Slack * Experience coordinating events or employee engagement activities * Familiarity with procurement processes, vendor management, or supply ordering * Ability to troubleshoot simple office equipment issues (coffee machines, printers, etc.) About Iambic Therapeutics Iambic is a clinical-stage life-science and technology company developing novel medicines using its AI-driven discovery and development platform. Based in San Diego and founded in 2020, Iambic has assembled a world-class team that unites pioneering AI experts and experienced drug hunters. The Iambic platform has demonstrated delivery of new drug candidates to human clinical trials with unprecedented speed and across multiple target classes and mechanisms of action. Iambic is advancing a pipeline of potential best-in-class and first-in-class clinical assets, both internally and in partnership, to address urgent unmet patient need. Learn more about the Iambic team, platform, pipeline, and partnerships at iambic.ai. MISSION & CORE VALUES Our mission is to deliver better medicines through innovations in AI-based discovery technologies. The culture and work at Iambic Therapeutics are profoundly strengthened by the diversity of our people and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. We are committed to building an inclusive environment where a diverse group of talented humans work together to discover therapeutics and create technologies. Pay And Benefits We offer industry leading competitive pay, company paid healthcare, flexible spending accounts, voluntary life insurance, 401K matching, and uncapped vacation to our team. We are in a brand-new state-of-the art facility in beautiful San Diego with an onsite gym, dining, and easy access to great places to live and play. Compensation Range: $59K - $74K

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? The Pacific Complex in Wealth Management is looking for an Office Coordinator within the San Diego site. This person will report into the Complex Ops Manager and will be responsible for supporting the advisors and district managers throughout the Southern California offices. Key Job Responsibilities Front desk coverage Scheduling/reserving conference rooms Mail review and distribution, working closely with compliance Working closely with the Complex Onboarding manager as well as with candidates Office and New Advisor technology troubleshooting New Business processing Assist in tracking of onboarding (working with Onboarding/Ops Manager) Ordering Pantry and Office Supplies. Assist with marketing tasks to include event communication and misc marketing projects. The base salary range for this position is $60,000 - $65,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits\: Equitable Total Rewards Program Required Qualifications Intermediate problem-solving skills Research and data gathering ability Analytical skills Basic negotiation skills Strong organizational skills Excellent verbal and written communication skills Ability to prioritize tasks Ability to manage multiple projects Excellent proofreading ability Ability to train and mentor employees Excellent collaboration skills Role will be performed in office, with flexibility as needed Preferred Qualifications 1-2 years of experience in business is preferred Bachelor's degree preferred Skills Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. ABOUT EQUITABLE At Equitable, we're a team of over ten thousand strong; committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. ********** Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE\: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Job DescriptionDescription: Do you have high energy, like to have fun and be creative? We are looking for an Office Coordinator for our corporate office in Santee. This position is the face of Soapy Joe's for all visitors, a key partner in keeping departments connected and organized, and an important member of the Human Resources team in ensuring our team is well taken care of. The Office Coordinator demonstrates a strong work ethic, strong organizational skills, time management, and prioritization skills. Strong attention to detail with the ability to maintain strict confidentiality. Experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information. The position calls for a sharp, confident and customer-oriented individual to act as the face of the business, welcoming team members, customers, vendors and clients. WHY SOAPY JOE'S? We're not just a car wash, we're driven to clean cars, protect the environment and shine in our communities. We are invested in creating opportunities, inspiring development, and bringing dynamic servant-leaders into our company that will take care of our team and our members. If you love to win, care about people, and you're not afraid to roll up your sleeves and get to work, you will be in great company with us. Culture is vital to our success and we are looking for new team members that connect to our values and want to see our culture thrive. Our core values are: Build community: we love our neighbors and create an atmosphere where everyone is welcome Lead with heart: we create trust and respect through listening, positive words and actions Create fans: we impress customers with a great experience defined by positivity and helpfulness Do the right thing: we operate with honesty and integrity - even when no one's looking Be proud: we're proud of our quality services and clean sites, but most of all, we're proud of our team Have fun: we believe creative solutions and genuine connections happen when you're having fun Keep learning: we take learning as seriously as we take having fun, which means we do it all the time! If these values resonate with you and you would like to be a part of this team keep reading! WHAT YOU'LL DO: Support the front desk by greeting visitors and directing them accordingly Operate telephone switchboard/ to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments Coordinate client meetings and internal meetings (greeting, ordering food/beverage, etc.) Purchase all supplies and inventory (office supplies, janitorial and break room). Cost comparison shopping online, consistent ordering and cognizant decisions for quantities and sizes, and consistency of managing of upstairs and downstairs inventory. Maintaining semi-monthly order schedule for consistent timing of fulfillment requests Create system to maintain inventory of items Office Supplies Break Room(s) Needs Food (aka Costco) Order Manage birthday and anniversary protocol for home office staff Manage new hire workspace needs Maintain up-to-date company phone list and distribute internally when needed Maintain office equipment (shared office printers, etc.) Coordinate with service vendors as needed (shredding, alarm, cleaners, landscape, trash, phone, IT, cameras, or any other office maintenance needs) Maintain clean office needs beyond cleaning service vendor (We Sell Clean!) Manage mail, collect, sort, distribute, or prepare mail and or deliveries Coordinate travel arrangements when needed (airfare, hotel, transportation, etc.) Photocopy, email, fax, scanning, and filing as needed Be professional, reliable and punctual Serve as back-up to Executive Assistant when needed Serve as a resource for HR Department projects, as needed. Experience scheduling interviews, contacting job applicants, and drafting correspondence related to recruitment activities. Provide administrative and support to the company leadership team. Requirements: WHAT YOU'LL NEED: 2 years experience in an office setting supporting in an administrative role Proficient in Microsoft Office Suite (Microsoft Teams experience preferred) Customer service experience a plus

Employer.com is revolutionizing the hiring landscape by streamlining recruitment processes and enhancing the job search experience for both employers and candidates. As part of a distinguished family of workplace solution companies, we work alongside Recruiter.com & Job Mobz, which specializes in talent acquisition services; BountyJobs, the leading marketplace for recruitment agencies; Bench Accounting, providing seamless financial management; and Before You Apply, offering comprehensive employer branding capabilities. Job Description Our client's mission is to help everyone find their place in the world. They were founded in 2012 and have been revolutionizing the real estate industry with their end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients. They are currently seeking a temporary Office Administrator to join them in one of their offices in the Carmel Mountain area in San Diego ! Position details: Target start date: Jan 1, 2026 Anticipated end date: July 1, 2026 Work schedule: Monday - Friday 9:00am - 5pm Pay range: $25.00 per hour Office Location: Carmel Mountain Role Overview The Office Administrator (OA) is a core in-office role in all of our sales offices. This position reports to and supports the Agent Experience and Sales Management Teams in ensuring a seamless and exceptional office experience. The OA demonstrates dynamic customer focus, positivity, approachability, flexibility, and capabilities to perform in a fast-paced environment. An OA is the first impression for the office, ensuring the office runs efficiently, providing our customers unparalleled service, and playing a critical role in the daily operations of the office. Front End | Agent Facing Behaviors Serves as the face of the office by welcoming and coordinating guests and providing a high-touch experience Builds and nurtures relationships with all customers in the office through frequent touch bases throughout the day Provides services including but not limited to: recognition, networking, community, and retention Maintains office environment by ensuring the office stays clean, stocked and organized throughout the day Answer and direct all incoming calls to the appropriate parties. Solves problems as they occur; escalate facilities/office issues as needed Print projects submitted by agents according to company printing policy Back End | Administrative Tasks Manage and execute the office's standard operating procedures Ensure cleanliness and overall organization of all areas of the office at all times, including reception, conference rooms, kitchen, and general common areas Oversee planning and logistics associated with office-based events and meetings Manage internal communications including office updates per the guidance of Sales Manager Field internal and external general office inquiries Liaise with Fed-Ex, UPS, USPS, etc. for all incoming and outgoing packages Collect and distribute all incoming mail Assist as needed with facilities management inquiries and service requests for the office and escalate as necessary Communicate with team members to maintain and order necessary office supplies from appropriate vendors Work collaboratively with other team members and departments to champion questions and feedback on behalf of agents. Partner closely with the Operations Managers and Sales Managers to support them with anything they need. Maintain the internal roster of agents to ensure the directory is up to date. Sales Meeting preparation: Setting up for in-office Sales meetings. Welcoming the presenters and introducing them to the Sales Managers prior to the meetings. Setting up food/coffee/seating and breaking down/cleaning up before and after Sales meetings every Wednesday. Qualifications What they're looking for... 1-2 years previous experience in customer service, office management, hospitality, or operations Previous experience in real estate a plus Previous experience working with enterprise technology (Zendesk, Salesforce, Confluence) is a plus Great listening skills, connects well with others, and is empathetic of the customer's pain points A passion for creating community within a space; you encourage in-office interaction, bonding and engagement Strong problem-solving and analytical skills, allowing you to adapt and formulate solutions quickly Strong verbal communication and presentation skills Meticulous attention to detail, highly organized Ability to work in the office during standard operating hours Ability to lift up to 25 lbs Additional Information All your information will be kept confidential according to EEO guidelines.

Office Administrator/Assistant Pay: $20-$25 per hour We're seeking a reliable and organized Office Administrator/Assistant to join our team at a busy landscaping company in El Cajon. This role is ideal for someone who thrives in a supportive position and enjoys keeping things running smoothly behind the scenes. Responsibilities: Handle daily administrative tasks such as picking up mail and making bank deposits. Maintain accurate filing systems and organize company records. Manage purchase orders and ensure timely processing. Assist with timecard and payroll preparation. Support other office functions as needed to keep operations seamless. Qualifications: Strong organizational skills with attention to detail. Proficiency in basic office software (e.g., MS Office). Ability to handle multiple tasks and meet deadlines. Previous office experience preferred but not required. If you're looking for a steady, hands-on role with a local company, we'd love to hear from you!

We are seeking a dependable and professional Office Admin to join our team! This role is ideal for someone with experience as a clerical assistant, receptionist, and file clerk. You will support our business consulting, tax preparation, and accounting services office with daily administrative and client service tasks. Responsibilities: Answer phones, greet clients, and provide excellent customer service Perform front desk and reception duties Filing, scanning, and organizing documents Assist consultants and tax preparers with administrative support Schedule appointments and manage calendars Data entry and light document review Keep office workspace neat and organized

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our Carmel Valley, CA location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

As an Office Administrator, you will be responsible for supporting the operational flow of our office, ensuring efficiency across administration, accounting, project coordination, and marketing. You will serve as a key member of the Kelar Pacific operations team, helping to maintain structure and organization within the office while also assisting project teams in coordinating tasks related to active construction projects. You will work closely with the project managers, accountant, and VP of Project Services to ensure documentation, schedules, and internal communications are accurate, timely, and well-organized. In this role, you will also help coordinate vendor communication, track timesheets and project costs, assist with accounts receivable follow-ups, and support marketing initiatives by managing event logistics and internal communications. Your ability to stay organized, detail-focused, and proactive will be essential to the team's success. Please apply if you are local in San Diego - This is an on-site position. Key Responsibilities: Administrative Duties Organize and maintain office files, documents, and records Order and track office supplies Keep the office clean, organized, and functional Schedule and coordinate travel arrangements and staff itineraries Manage company calendars and track event approvals and payments Answer phones, emails, and handle incoming/outgoing mail Assist employees with general office-related questions Project Coordination Support (Construction) Support project teams by tracking timesheets, costs, and project deliverables Coordinate communication between internal teams and vendors, ensuring timely exchange of submittals, invoices, and documentation Assist with Accounts Receivable follow-ups related to project billing and client payments Help prepare project update summaries and maintain organized digital project folders Collaborate with Project Managers to track RFIs, change orders, and client correspondence Participate in internal project meetings and document follow-up actions Marketing & Events Support Maintain spreadsheets for marketing events and association memberships Coordinate approvals and purchases for sponsorships and industry events Order lunches and assist with planning Lunch & Learns and internal meetings Collaborate on social media posting and email campaigns (content provided) Required Skills & Qualifications: Proficient in Microsoft Outlook and Excel (average to advanced level) Typing speed: minimum 40 WPM, including 10-key proficiency Excellent phone etiquette and professional grammar for emails and follow-ups Highly organized and detail-oriented Strong team player with a proactive attitude Must be a non-smoker The ability to pass an on-site accounting test may be required. Experience in construction project coordination or assistance is a plus. Benefits: Competitive Compensation Comprehensive healthcare plan- 100% paid by employer, and medical, dental, and optical coverage. Personal development, career progression, and performance management frameworks. A collaborative, supportive team environment

As Modular Medical's Office Coordinator, you'll play an essential role in shaping the feel of our daily operations. You will assist with daily activities at our Rancho Bernardo office. Our ideal candidate is a positive, self-starter who has a particular attention to detail, is keen on multitasking, and likes to keep things clean and orderly. Normal working hours are from 8:00a - 5:00p, but flexibility is helpful for occasional events. This is a full-time, onsite role. We are a small fast paced medical device company looking for a detail-oriented Office Coordinator to organize and coordinate administrative duties and office procedures. There is tremendous growth opportunity, with the ability to go in any direction within the company including Marketing, IT, Finance, Technical Writing, Human Resources and Management. The growth potential is there for the right person. Role and Responsibilities Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication Assist with on-boarding; arrange seating, order hardware, schedule onboarding and introductions Maintain Employee Communications SharePoint site Perform administrative duties for the management team; travel, scheduling and expense reporting Coordinate office activities and events Maintain the office condition; Coordinate ordering and stocking office and breakroom supplies and equipment Maintain a high level of professionalism when dealing with internal and external customers The Ideal Candidate: Organized: strong prioritization skills with an affinity for multitasking and the details Reliable: responsive, available, and present Self-motivated: always looking for ways to do something better; forward-thinking Autonomous: self-motivated and able to deal with the ambiguity typical of an agile company Quick: whip smart and able to pick up knowledge on-the-go; you know how to hustle You're able to juggle rapid inquiries and requests with grace You are passionate about simplify diabetes care to improve health outcomes for those living with diabetes Qualifications and Education Requirements Bachelor's Degree preferred 1-2 years of administrative or office experience in a high growth startup or hi-tech industry Proficiency in MS Office (MS Excel and MS Outlook, in particular). Excellent time management skills and ability to multi-task and prioritize work Attention to detail is an absolute must Excellent written and verbal communication skills

Job Purpose: Provides administrative, clerical and retail support to the Cultural Center by handling the day-to-day routines, as well as creating procedures and communicating them effectively. They will help achieve organizational efficiency. Job Duties and Responsibilities: (Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time). Manages Gift Shop activities to include maintaining a clean and orderly gift shop, providing guidance and training to staff as needed and ensuring gift shop merchandise is stocked. Procures gift shop merchandise by collaborating with and maintaining productive working relationships with department personnel and developing productive working relationships with existing and potential vendors and suppliers. Provides accounting of transactions during shift by entering cash transactions in to point of sale system. Provides administrative support by collecting bids for projects, tracking financials, creating budget reports, preparing proposals and presentation materials as requested, developing and maintaining project, financial, purchasing, and inventory spreadsheets for approved projects, preparing meeting agendas, taking meeting minutes, and maintaining daily calendar following established procedures. Provides administrative and clerical support by collecting, sorting, and processing incoming and outgoing mail, accepting deliveries, filing, creating and revising departmental forms and documents as needed, collecting and tracking hours for sub-contracted personnel, gathering and organizing documents for grant submission, and sending them to administration for processing. Provides initial customer service by answering incoming calls, greeting visitors, parents, students, and employees in a friendly and courteous manner, screening and directing visitors and callers, answering general inquiries, and relaying pertinent messages and inquiries to the appropriate person. Monitors supplies and assets for the Cultural Center by maintaining inventory of departmental supplies, ordering supplies as directed, processing purchase orders, reconciling bills, requesting payment for vendors and suppliers, conducting department monthly audits of inventory and assets, and researching and communicating findings to the Cultural Center Director. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Ensure peak operations for the organization and implement preventive measures for potential issues. Respond to requests and questions about office operations. To help with museum tours, school presentation/assemblies and or site visits. To help with cultural youth activity programs during the school year and spring/ summer break programs. Job Specifications: Education and Experience: Essential: High School Diploma or G.E.D. 5 years administrative experience CA Driver's License in good standing Desirable: Education work experience Tribal experience Retail experience Skills and Knowledge: Essential: Ability to interact effectively with vendors, employees, students, and visitors Ability to communicate effectively in the English language Ability to compose, read, and edit written documents in the English language Ability to prioritize and perform multiple tasks and assignments Ability to complete office forms, documents and written reports Ability to maintain filing systems Ability to meet deadlines Ability to perform simple mathematical calculations Working knowledge of database applications Working knowledge of Microsoft Office Suite Ability to appear for work on time Ability to maintain professionalism and composure Ability to understand and follow verbal directives and written directions Ability to accept constructive criticism Ability to maintain confidentiality Desirable: Multi-lingual Proficiency in Microsoft Word and Excel Proficiency in PowerPoint and Publisher Supervisory/Managerial Accountability: Direct: None Indirect: None

Service Center Oceanside Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $19.00 to $21.00 per hour BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.

Office Administrator Job Description Using exceptional organizational skills, and strong technical skills, provides administrative support services to maintain safety standards in the field. This position also provides support for multiple departmental functions and system processes. Organizes and maintains electronic and manual records. Leads and supports administrative process improvements and aids with special projects. JOB DUTIES: The duties for this position will include and not limited to the following. Proctor Veriforce training and assist employees as needed Monthly safety reporting. Review client based notifications and push information out to the field. Mange multiple safety databases. Assist managing safety dashboards. Ensure the PPE inventory is always stocked. Assist with incident investigations and gathering all relevant information to finalize reports. Schedule trainings as needed. OSHA filings Submit daily time sheets for trainees. SPECIAL SKILLS OR REQUIREMENTS: Qualified candidates must possess the following special skills and or requirements to be considered for this position. Demonstrate understanding of safety as related to construction. Ability to communicate verbally and in writing with multiple levels of team members. Familiar with Microsoft Office Suite (Word, Excel, PowerPoint, etc.) Demonstrate attention to detail and thoroughness. Great organizational skills. Ability to meet deadlines and complete work in a timely matter. Familiar with OSHA standards. Bilingual preferred, but not required. EDUCATION AND/OR EXPERIENCE: Two years related administrative or customer service experience required. High school diploma required; Associate degree preferred. 1-2 years of experience Microsoft Office computer skills, email and Internet competency required.Ability to become proficient in required departmental software. Knowledge of OSHA standards. Ability to prioritize and work with limited supervision. Ability to work independently and with others. COMPANY BENEFITS: Paid vacation, holiday, and sick time. 401K (with company contribution match) Health Benefits Packet includes: Multiple medical and dental plan options Voluntary vision, life, and AD&D plans Aflac Employee Assistance Program This position is onsite. This position has no supervisory duties.

Job DescriptionSalary: $19.00 or $20.00 /hr A position within the Agriculture, Arts and Education Department that reports to the department Manager, the Entry Office Assistant performs essential administrative duties that support arts and agricultural competitions such as fine art, photography, woodworking, student exhibits, home arts, collections, gems/minerals/fossils, jewelry, specimen blooms, floral design, agricultural, garden landscaping, container plants, and livestock, and assists Exhibit Coordinators in implementing, organizing, and documenting the competitions and their results. Duties and Responsibilities include, but are not limited to, the following: Serve as a contact for exhibitor/stakeholder questions, using published exhibitor guides and glossaries as resources to ensure consistent interpretation of rules. Generate and respond to exhibitor, judge and demonstrator correspondence and telephone calls. Update and maintain Word and Excel files such as contact lists, judges rosters, donor gift logs, exhibitor guides, and glossaries. Update and maintain exhibit schedules using Outlook calendars. Compile and update content for social media marketing. Create schedule of interest group/stakeholder events using on-line or other published resources. Review online entries for completeness and program alignment. Print reports from ShoWorks and distribute to exhibit staff. Review and update event and catering orders. Assist exhibitors with the competition entry process via phone, email or in-person conversations. Review supply and equipment order deliveries for completeness. Oversee entry receiving/check-in and judging/clerking using ShoWorks on iPad. Proof competition results; enter results on Fair website and format for print publication. Enter daily program events on Fair website. Assemble judges and demonstrator gift bags and distribute. Sort and distribute ribbons. Help coordinate orderly entry release/check-out, verify identity, and document any damages. Compile exhibit supply and equipment inventories; summarize post-event recommendations. Update entry delivery and release maps using Word. Respond to verbal and written questions and concerns in a timely and knowledgeable manner. Use and direct others to use personal protective equipment (e.g., gloves, goggles) properly. Perform other related duties as assigned or requested when needed. Qualifications Strong organizational and communication skills (written and verbal). Ability to follow written and verbal direction. Desire to collaborate with team members and stakeholders. Knowledge of contracts, purchase orders and invoicing preferred. Proficiency in Microsoft Office. Excellent customer service skills with calm, problem-solving approach. Working Conditions Seasonal, part-time schedule starting in February through mid-July with peak hours in May and during Fair time, when weekends and some evenings are required. Primary work environment is a standard office with artificial light and climate control. Work requires sitting for prolonged periods; bending neck in an upward and downward flexion andside-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds;and operating standard office equipment such as computer keyboard, mouse, touch screen,telephone, and radio, requiring repetitive hand movement and fine finger dexterity and coordination. Secondary work environment is in an exhibit building environment with natural or artificial light,loud noises, large groups of people, dust, food smells, animal smells, and fluctuating temperatures. Work activities require the abilities to verbally communicate and hear to express and exchangeinformation, see to perform assigned tasks, and read, write, and speak English at a level required forsuccessful job performance.

Job Description The following and other duties may be assigned as necessary: Schedule staff based on occupancy levels, including scheduling for PTOs. Maintain accurate attendance record in the Company's timekeeping system. Prepare guest room attendant room assignments. Will support cleaning and preparation of rooms for Guests as needed. Maintain accurate records of keys, radios, and other electronics that guest room attendants utilize to maintain room record. Must maintain knowledge of all Jamul Casino Resort events, products, amenities, and services. Must be familiar and maintain knowledge of Jamul Casino Resort's player tiers, incentives, and rewards. Responsible for helping to submit maintenance requests through Hotsos. Help Housekeeping leadership with team members attendance, PTO, and Payroll. Attend all required Jamul Casino Resort meetings on a departmental and companywide level. Handle heavy incoming call volume. Log calls and delegate guest requests and work order requests to appropriate personnel. Accurately document and maintain the lost-and-found log. Demonstrate Jamul Casino Resort's core values (F.I.R.S.T) on a daily basis toward both internal and external guests. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be at least 21 years of age. 1 years' experience in a similar position preferred in hotel and 4 Diamond. Must be detail-oriented and highly organized. Must be able to learn and/or effectively use the company's computerized systems (such as e-mail, timekeeping, and HOTSOS). Comprehensive computer knowledge, i.e. Microsoft Word, Excel, Stratton Warren; AS400: LMS, and HMS. Must have excellent guest service and communication skills. Must be able to obtain/maintain any necessary certifications and/or licenses. Must have flexibility to work all shifts including holidays, nights, weekends, and overtime as business needs dictate.

The following and other duties may be assigned as necessary: * Schedule staff based on occupancy levels, including scheduling for PTOs. * Maintain accurate attendance record in the Company's timekeeping system. * Prepare guest room attendant room assignments. * Will support cleaning and preparation of rooms for Guests as needed. * Maintain accurate records of keys, radios, and other electronics that guest room attendants utilize to maintain room record. * Must maintain knowledge of all Jamul Casino Resort events, products, amenities, and services. * Must be familiar and maintain knowledge of Jamul Casino Resort's player tiers, incentives, and rewards. * Responsible for helping to submit maintenance requests through Hotsos. * Help Housekeeping leadership with team members attendance, PTO, and Payroll. * Attend all required Jamul Casino Resort meetings on a departmental and companywide level. * Handle heavy incoming call volume. * Log calls and delegate guest requests and work order requests to appropriate personnel. * Accurately document and maintain the lost-and-found log. * Demonstrate Jamul Casino Resort's core values (F.I.R.S.T) on a daily basis toward both internal and external guests. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be at least 21 years of age. * 1 years' experience in a similar position preferred in hotel and 4 Diamond. * Must be detail-oriented and highly organized. * Must be able to learn and/or effectively use the company's computerized systems (such as e-mail, timekeeping, and HOTSOS). * Comprehensive computer knowledge, i.e. Microsoft Word, Excel, Stratton Warren; AS400: LMS, and HMS. * Must have excellent guest service and communication skills. * Must be able to obtain/maintain any necessary certifications and/or licenses. * Must have flexibility to work all shifts including holidays, nights, weekends, and overtime as business needs dictate.

Job Description Bath Planet Inland Empire is looking for a customer service representative to join our team in our Wildomar office. This person will drive customer satisfaction by fielding inquiries, addressing Customer Needs. The ideal candidate has a customer-first mindset and aims to deliver high-quality service in every customer interaction. Responsibilities: Manage inbound and outbound customer communications - Answer incoming calls and emails to address customer questions, requests and issues. Consult on customer success - Advise customers on how to successfully leverage the product/service based on their unique needs. Maintain working product knowledge - Act as a product expert to ensure information given to customers is accurate, up-to-date and strategic. Track interactions in CRM - Record customers interactions in internal system for cross-functional awareness and relationship development. Requirements: Bachelor's degree or equivalent 1-2 years proven experience in supporting client success Excellent written and verbal communication skills Ability to address complaints and issues with effective solutions and a positive attitude Passion for delighting customers with above and beyond service Excellent time-management and prioritization skills Familiarity with CRM system Bath Planet offers Health Insurance and 401k. . Powered by JazzHR ZGHnROdBIY

Urbn Leaf, the new standard in licensed dispensaries is now searching for individuals to expand our team. We are seeking hip and talented individuals with a keen sense of appropriate professional demeanor and dress for an upscale dispensary. We expect exceptional customer service skills with experience within the cannabis industry, or as an alternative, a strong background in hospitality, retail merchandising or management outside the industry. In order to be considered for employment, please read this ENTIRE post and carefully follow the directions below: Please, NO CALLS to the store regarding employment - all communication will be done via email . We receive a very high volume of applications daily and are unable to respond individually to each and every one. All applications are given a thorough review, and if we are interested in a candidate, we will contact them directly. All interested applicants, please respond through this ad. Please email your resume in a reply to this post to be considered for an interview. In the subject line of this email, please put the position(s) you are interested in applying for. ** If you do have previous work experience in the cannabis industry, please make sure to provide a detailed work history somewhere within either your email or resume .** Including a link to any social media accounts (Facebook, Instagram, Twitter) is highly encouraged.If we feel that you are a good candidate, we will respond to your email with a location and time for interview. Again, ONLY candidates who have followed these directions will be considered. The Office Administrator is responsible for the day-to-day operations of the office during daytime hours. Majority of time will be spent keeping the office organized, preparing weekly meeting agendas, answering phones/emails, perform task as assigned by Office Manager as needed, and assisting with venue operations, clerical and human resources. Responsibilities and Duties Responsibilities include, but are not limited to: Manage day-to-day office operations Assist with clerical work, payroll, filing, scanning, emails, office cleanliness & organization Check voicemails, taking necessary notes, and directing calls/messages accordingly Assist with new hire orientation, new hire paperwork, termination paperwork etc. Answer incoming calls, screening appropriately, and directing them to the necessary person Assist Office Manager in daily business activities as requested Opening and distributing mail Ensure all invoices/bills are coded properly and given to C.O.O/Controller Assist with invoicing, vendor checks in envelopes, purchasing stamps and mailing out on a weekly basis Assisting in decorating venue for all holidays and schedule staff as needed Assist with punch edits for payroll processing Coordinate invoice transfer to accountant and filing thereafter Filing weekly invoices, updating manager minutes and agendas Keeping bulletin boards, white boards, and monthly calendars up-to-date Weekly memos, schedules, weekly promotions and other important staff information Keeping the office supply par sheet up to date and ensure proper supplies are kept in stock Keeping office clean and organized coordinating with cleaning crew Ensuring all charge backs are done: Ensure they are handled by proper manager and returned on time Update Managers of task list and project updates Assist with audits: payroll, taxes, insurance etc. Qualifications and Skills Qualifications: · Prior administrative experience preferred · Must have proficient computer experience/ knowledge of Microsoft Office Suite Skills and Attitudes: · Must have excellent communication, customer service, and organizational skills · Must have a positive, outgoing attitude · Must be detail-oriented · Must be able to work independently as well as with a team · Must be willing to take on new challenges · Must be able to follow directions thoroughly Education: · High School Degree or equivalent required Physical Requirements: · Must be able to sit for up to 8 hours at a time · Must be able to lift at least 50 pounds safely and properly · Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability · Requires visual acuity · Must be able to work nights, holidays, and weekends Job Type: Full-time Salary: $13.00 /hour