Branch office administrator jobs in Poway, CA

Administrative Assistant Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal candidate takes the initiative; is detail orientated and has 2+ years of administrative experience and is looking for a long-term opportunity with a growing construction company. Responsibilities: · Monitor and respond to daily estimating emails and assist estimators with prepping bids and meeting deadlines. · Processing and filling out required bid paperwork and requests bid bonds and payment performance bonds as needed. · Conduct data entry tasks for the office and staff. · Process Accounts Payable invoices · Organize and file fleet management documents. · Assist Payroll Administrator with various tasks as needed. · Assist Controller with various tasks as needed. · Assist Subcontract/Billing Administrator with various tasks as needed. Requirements/Qualifications: · 2+ years of administrative assistant experience. · Ability to work in MS Office Suite: Outlook, Word, Adobe and excel required. · Notary license a plus but not required. · Estimating/Bidding knowledge a plus. · Ability to handle confidential information with discretion. · Strong attention to detail and organizational skills. · Excellent communication and time management skills.

I have an IMMEDIATE need for an Assistant PM/PE to work with an apartment developer in San Diego. MUST have construction experience with Multi-family projects (Infill/SoCal), be completely knowledgeable/familiar with ProCore software. Responsibilities Manage all project(s) documentation Prepare project schedule(s) and manage deadlines Assist the tracking of RFI's and CO's Support the SR. PM with day to day needs Qualifications Bachelor's degree or equivalent 1 - 2 years' of relevant experience Strong organizational skills

Adams & Martin GRoup has partnered with a respected large law firm that is seeking an experienced Legal Secretary to support attorneys in managing litigation matters from start to finish. This role involves preparing legal documents, handling e-filings, managing calendars, and organizing materials for hearings and trials. Key Responsibilities: Draft, revise, and proofread legal documents and correspondence File documents electronically in state/federal courts and agencies Organize materials for hearings, trials, mediations, and depositions Maintain attorney calendars and track deadlines Coordinate meetings, travel, and client/matter intake Assist with marketing materials and presentations Provide backup support and maintain confidentiality Qualifications: High School Diploma or equivalent 5+ years of litigation legal secretary experience Strong writing, editing, and organizational skills Proficient in Microsoft Office; experience with document management systems preferred Professional communication and multitasking abilities Familiarity with legal terminology, court rules, and procedures All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Ultimate Staffing Services is actively seeking an Academic Project Assistant for a reputable educational institution in San Marcos, CA. This role is designed for an individual who is organized, detail-oriented, and passionate about supporting academic projects and initiatives. Responsibilities: Assist in the coordination and management of academic projects and programs. Prepare and maintain detailed project documentation and reports. Collaborate with faculty and staff to ensure project goals and timelines are met. Organize and schedule meetings, events, and workshops related to academic projects. Provide administrative support, including managing communications and correspondence. Analyze data and compile insights to inform project decision-making. Support the development and implementation of academic initiatives and strategies. Ensure compliance with institutional policies and procedures. Requirements: Excellent organizational and time management skills. Strong written and verbal communication abilities. Ability to work independently and collaboratively in a team setting. Proficient in Microsoft Office Suite and project management tools. Prior experience in an academic or administrative support role is preferred. Work Hours: The position is on-site in San Marcos, CA from 8:00 AM to 5:00 PM, Monday - Friday All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Purpose of Job The Office Administrator provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales office. Job Duties and Responsibilities (Essential Job Functions) * Office Operations Management: Oversee, maintain, and manage day-to-day sales office operations, including record keeping, filing, assisting the sales/branch manager, and tracking expenses. * Commission Processing: Oversee all aspects of commission processing, including preparing commission statements, coordinating with escrow companies, recording commission checks, and ensuring accurate transaction accounting. * Commission Correspondence and Distribution: Handle all commission-related correspondence and ensure the timely and accurate distribution of payments. * Lease Transaction Management: Responsible for processing all lease transactions and managing associated accounting details. * New Hire Onboarding: Manage the entire onboarding process for new recruits, including preparing and processing all new hire paperwork and coordinating with the Licensing and IT Departments to ensure a seamless transition. * Marketing Payments and Reimbursements: Process all marketing payments and reimbursements efficiently and accurately. * Sales Associate Support: Act as the first point of contact for sales associates, providing assistance and guidance as needed. * Liaison Role: Serve as the primary liaison between staff, managers, and sales associates to ensure effective communication and operational efficiency. * Event Coordination: Assist with the coordination of special office events, including awards ceremonies, holiday celebrations, and other office functions. * Mathematical Proficiency: Demonstrate a strong understanding of basic math concepts to support accurate financial processing and reporting. Perform any additional office administrator-related responsibilities as requested or assigned. Performance Expectations * Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. * Perform responsibilities as directed achieving desired results within expected timeframes and with a high degree of quality and professionalism. * Establish and maintain positive and productive work relationships with all staff, customers and business partners. * Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. * Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: * Bachelor's degree in business administration or related field; or equivalent work experience and knowledge. Experience: * Three to five years of related experience and demonstrated leadership and supervisory skills a plus. Knowledge and Skills: * Real Estate Knowledge: Strongly preferred knowledge of the real estate industry, including its processes and terminology. * Banking and Finance Expertise: Familiarity with banking and financial principles is a plus. * Technical Proficiency: Strong computer skills with proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. * Communication Skills: Excellent oral and written communication skills to effectively interact with colleagues, clients, and stakeholders. * Interpersonal and Leadership Abilities: Strong interpersonal skills with demonstrated leadership abilities and a customer-service focus. * Analytical and Problem-Solving Skills: Effective analytical, problem-solving, and decision-making skills with a keen attention to detail and the ability to take initiative. * Project Management: Strong project management skills, including the ability to prioritize and manage multiple tasks and projects concurrently. * Ability to Work Under Pressure: Capability to handle stress and work effectively in a high-pressure environment. Wage: $27.00 - $31.00 hourly; actual wage is based upon education and experience. Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 152 S Escondido Blvd, Escondido, CA This job posting is anticipated to remain open for 30 days, from 12-Nov-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $26.10 **Hiring Maximum:** $31.00 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e). A copy of a notice regarding the provisions of the Los Angeles County Fair Chance Ordinance is available at: dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf . Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Practice/Department: Operations Management Internal Title: Administrative Assistant I Work Environment: On-site Compensation: $25-$32 hourly* Dudek's journey began in 1980 with a vision to serve Southern California's water and wastewater agencies. Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we've been honored with multiple national Top Workplace Awards. Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience. Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.Who You AreAs an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently. Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.How You'll Make an ImpactDudek is seeking a motivated, detail-oriented, and bilingual (English/Spanish) Office Administrator to join our team in Encinitas, CA. This full-time, onsite role is critical to the smooth daily operation of the office, supporting both corporate and filed teams with a wide range of administrative, HR, and operational tasks. The duties for this position will be split between support for the Encinitas Office and support for our HRS Practice. The ideal candidate is highly organized, proactive, and committed to delivering exceptional customer service. This position will interact with management, field staff, and corporate employees and will play a key role in maintaining a professional, efficient, and welcoming office environment.Duties and Responsibilities Encinitas Office Duties Provide general administrative support to Encinitas office staff and leadership. Order and maintain inventory of office supplies. Manage incoming mail and deliveries. Answer and direct phone calls, respond to emails. Greet visitors and direct them appropriately. Provide contract support by collecting signatures. Coordinate with Facilities to manage daily office operations. Create and edit documents, including letters, memos, spreadsheets, and reports. Perform various data entry tasks and ensure accurate record keeping. Support ongoing projects and provide backup to other administrative staff and departments. Assist with basic accounting tasks, such as logging checks. Maintain confidentiality when handling sensitive employee and financial information. Provide administrative support for internal events, meetings and celebrations. Assist with maintaining a welcoming and professional environment for all. Work overtime hours as needed. Perform other duties as assigned. HRS Practice Duties Assists with new hire onboarding. Run local errands as needed. Helps troubleshoot minor IT issues and coordinate with IT support as needed. Maintain confidentiality when handling sensitive employee and financial information. Assist with timecard entry and expense reporting. Create and edit documents, including letters, memos, spreadsheets, and reports. Assist field staff with requests. Perform various data entry tasks and ensure accurate record keeping. Assist with maintaining a welcoming and professional environment for all. Work overtime hours as needed. Perform other duties as assigned. Minimum Qualifications Bilingual in English and Spanish. High School Diploma or equivalent. Minimum 2 years of administrative experience in a mid-sized company. Valid CA driver's license. Strong attention to detail and problem-solving skills Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite. Self-starter with the ability to work independently or collaboratively. Demonstrates reliable attendance and punctuality, consistently arrives on time and prepared. Experience supporting multiple areas or departments. Knowledge of office and facilities management best practices. Must possess a valid driver's license and have active personal automobile liability insurance by the first day of employment Preferred Qualifications Prior experience in a bilingual (English/Spanish) office environment, facilitating communication across teams and supporting diverse staff. Strong organizational and multitasking skills, with the ability to manage competing priorities across corporate and field operations. Experience supporting HR functions, such as onboarding, timecard tracking, or employee record management. Proficiency with office technology and software, including Microsoft Office Suite and basic troubleshooting of IT issues. Demonstrated ability to work collaboratively across multiple departments or teams, supporting cross-functional projects and initiatives. Customer-service oriented mindset, with the ability to maintain a professional, welcoming, and efficient office environment. Compensation:$25-$32 hourly* *Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual's related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment. Working Conditions Environment This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc. Physical RequirementsThe physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following: Working on a computer, sitting, or standing for long periods of time in an office or remote office setting. Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc. Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination. Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek's operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek's commitment to equal employment opportunities will be subject to disciplinary action. Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.

Job Description We are seeking a Front Office Coordinator to collaborate with our team to improve our patients dental health and smiles! We offer a competitive hourly rate based on experience, a job environment that you will enjoy with an amazing team! Our office is known for exceptional patient care, attention to detail, and a warm, welcoming environment. **Must Have Dental front office Experience. Minimum of Two years** Dental Front Office Duties and Responsibilities: The ideal candidate has solid dental front office experience, strong communication skills, and takes pride in providing an outstanding patient experience from the first call to checkout. Greeting all patients with a warm and welcoming smile Checking in and checking out patients Answering the phones in a timely and friendly manner Great attention to detail Dental Insurance knowledge The ability to efficiently multi-task Presenting treatment plans and making financial arrangements with patients Submitting claims electronically to insurance companies for reimbursement Please Apply Today! We look forward to meeting you! Skills: General Practice PPO Dentrix Treatment Planning Dexis Claims/Appeals TMJ Billing Insurance Scheduling Benefits: Dental 401k Bonuses Compensation: $25-$30/hour

This position is responsible for supporting the day-to-day administrative activities for Camp Surf and three Overnight Camps, designated projects and providing support with the board, donor stewardship, annual support campaign administration, and alumni family communications. The Office Admin will also work with campers and organize beach party events. For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org) Schedule Location: Camp Surf Generally 8:30AM - 5:00PM There maybe some after hours/weekend work due to the beach party and board events Responsibilities Provide administrative and clerical support Coordinate meetings and lead specific projects Assist in creating and drafting/editing written materials and correspondence as well as preparing presentations and reports Provide administrative leadership to Annual Support Campaign functions Experience providing support to special events Provide excellent customer service to members and staff team Provide timely and consistent communication to staff, volunteers, and members Ability to work effectively with others in alignment with the YMCA 4 core values Excellent organizational, planning, and prioritizing skills Ability to be flexible and work on multiple projects simultaneously Ability to work with Board of Management, donors, staff and volunteers Excellent written and verbal communication skills Experience providing administrative support in a fast-pace working environment Project coordination experience with the ability to work independently Ability to take direction from several departments and work effectively with multiple tiers of co-workers and volunteers Ability to sit and stand for extended periods of time and repetitive hand motion is required Other duties as assigned Qualifications Associates degree or equivalent work experience required Experience keeping accurate records, rosters and meeting minutes 2+ years' work experience providing administrative support in a fast-paced work environment Proficient in Microsoft Office a general office equipment Strong organization and customer service skills Detail oriented with proven time management skills Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations: American Red Cross American Heart Association American Safety & Health Institute YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement. Pay Range USD $19.69 - USD $23.63 /Hr.

Plant Office Administrator - 250002N4 Description Build Your Career. Build America's Future.Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference formillions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way,at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. Qualifications What We're Looking For:Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette.Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments.Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise.Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly.Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch.Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up.Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable.Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization.Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments.Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary.Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. **Other duties may be assigned as required.What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.Health Benefits. Medical, Dental, and Vision programs, plus much more.Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.Prepare for the Future. 401(k) with company match and contribution.Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business..Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions. Job: Accounting Primary Location: California-San Diego Organization: GM - SO CAL Schedule: Full-time Job Posting: Oct 3, 2025, 5:49:25 PM

Office Administrator/Assistant Pay: $20-$25 per hour We're seeking a reliable and organized Office Administrator/Assistant to join our team at a busy landscaping company in El Cajon. This role is ideal for someone who thrives in a supportive position and enjoys keeping things running smoothly behind the scenes. Responsibilities: Handle daily administrative tasks such as picking up mail and making bank deposits. Maintain accurate filing systems and organize company records. Manage purchase orders and ensure timely processing. Assist with timecard and payroll preparation. Support other office functions as needed to keep operations seamless. Qualifications: Strong organizational skills with attention to detail. Proficiency in basic office software (e.g., MS Office). Ability to handle multiple tasks and meet deadlines. Previous office experience preferred but not required. If you're looking for a steady, hands-on role with a local company, we'd love to hear from you!

Job DescriptionSalary: 22 Synergy Companiesis looking for a new Office Administrator to join our San Diego Team. Being a part of the Synergy team allows you to help people in need in your community. Youll have the daily opportunity to help change someones life by making their homes more comfortable, safer, and more energy efficient. What You Should Know About Us Synergy Companies makes a difference in the lives of tens of thousands of people every year by partnering with utility companies throughout the State of California. Each year, millions of dollars are set aside to help utility customers, like you and me, to receive energy-saving products and services in our homes and businesses that will save natural gas, electricity, and water; and Synergy Companies is privileged to be a trusted partner with the utilities that gets to deliver these No-Cost products and services directly to the customer. Administrative Duties include: Scheduling appointments for Outside sales reps and Technicians Answer incoming phone calls in a timely manner Responding to website leads Delivering excellent customer service while answering customer questions/concerns Data entry Excel list generation Who we are looking for: Enjoys talking with customers over the phone Great with people Reliable and punctual Excellent Communication Skills Proficient computer skills (Microsoft Office/Google Drive) Motivated and passionate about helping others Bilingual is a plus (Spanish) Compensation and Benefits: Hourly pay Health and Dental Insurance (After 90 days) Holiday Pay (After 90 days) Sick pay Paid Vacation after 1 year of employment 401K Plan with Matching after 1 year of employment

We are seeking a dependable and professional Office Admin to join our team! This role is ideal for someone with experience as a clerical assistant, receptionist, and file clerk. You will support our business consulting, tax preparation, and accounting services office with daily administrative and client service tasks. Responsibilities: Answer phones, greet clients, and provide excellent customer service Perform front desk and reception duties Filing, scanning, and organizing documents Assist consultants and tax preparers with administrative support Schedule appointments and manage calendars Data entry and light document review Keep office workspace neat and organized

Job Description At F&F Properties, we're looking for a Bilingual English/Spanish Office Coordinator who takes pride in making the office look and feel its best every day, while also supporting our growing team with HR and employee engagement initiatives. Please note: This position requires full bilingual fluency in English and Spanish. Applications from candidates who are not bilingual will not be considered. What You'll Do Be the face of the office - manage the front desk, greet visitors, and set the tone for a positive, professional environment in both English and Spanish. Keep us stocked and looking sharp - maintain office supplies, appearance, and organization so the workspace always shines. Support new hires - set up IT accounts, enroll employees in training, and lead engaging first-day office tours. Bring creativity to culture - assist with employee events and celebrations that build community and reflect our values. Grow with HR - gain hands-on experience in HR processes, making this an excellent role for someone interested in developing an HR career. What We're Looking For Bilingual (English/Spanish) required - must be able to communicate fluently and professionally in both languages. Someone who takes initiative and doesn't wait to be told what to do. A proactive, personable problem-solver who enjoys creating a positive office experience. Detail-oriented with a strong sense of ownership in their work. A creative streak that brings fresh ideas for office events and improvements. A strong alignment with our Core Values: 3D Customer Focus Fueled by Results Urgent Attention to Consistency & Detail Do the Necessary When Necessary Communicate with Purpose Why Join Us? You'll be part of a collaborative, high-performance culture in a company that takes pride in its beautiful office and engaged workforce. This is more than an admin role-it's an opportunity to grow, contribute, and build a career path in a company that is growing!

We are looking for a highly organized, proactive, and people-oriented Office Coordinator to join our team at Iambic Therapeutics. You will support the smooth functioning of our headquarters, enhance our workplace culture, and provide seamless logistical and administrative support for our team. This role is based on-site at our San Diego headquarters. KEY RESPONSIBILITIES Oversee day-to-day office operations including kitchen upkeep, conference room stocking, coffee/water machines, and general office maintenance Monitor the front door, greeting and directing visitors, vendors and deliveries Manage office supplies, snacks and vendor orders Check and distribute mail, triage our Contact Us email inbox and voicemail Support HR with onboarding tasks including new hire desk setup, creating key cards/fobs and managing swag items Help plan and execute company events (monthly lunches, holiday parties, etc.) Manage meal and catering orders for meetings, interviews, and team activities Assist with scheduling meetings and booking travel Handle ad-hoc operational tasks and special projects as needed QUALIFICATIONS High School Diploma or equivalent with 1-3 years of experience in office operations or administration Highly organized, detail-oriented, and able to juggle responsibilities effectively Excellent written and verbal communication skills with the ability to route information effectively Reliable, resourceful and happy to tackle unexpected challenges Ability to take initiative and ownership of processes while improving them over time Proficiency with Microsoft Office productivity tools (Word, Excel, PowerPoint, Outlook) Comfortable working in a fast-paced, dynamic environment PREFERRED Associate or bachelor's degree Experience with internal communication tools such as Slack Experience coordinating events or employee engagement activities Familiarity with procurement processes, vendor management, or supply ordering Ability to troubleshoot simple office equipment issues (coffee machines, printers, etc.) ABOUT IAMBIC THERAPEUTICS Iambic is a clinical-stage life-science and technology company developing novel medicines using its AI-driven discovery and development platform. Based in San Diego and founded in 2020, Iambic has assembled a world-class team that unites pioneering AI experts and experienced drug hunters. The Iambic platform has demonstrated delivery of new drug candidates to human clinical trials with unprecedented speed and across multiple target classes and mechanisms of action. Iambic is advancing a pipeline of potential best-in-class and first-in-class clinical assets, both internally and in partnership, to address urgent unmet patient need. Learn more about the Iambic team, platform, pipeline, and partnerships at iambic.ai. MISSION & CORE VALUES Our mission is to deliver better medicines through innovations in AI-based discovery technologies. The culture and work at Iambic Therapeutics are profoundly strengthened by the diversity of our people and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. We are committed to building an inclusive environment where a diverse group of talented humans work together to discover therapeutics and create technologies. PAY AND BENEFITS We offer industry leading competitive pay, company paid healthcare, flexible spending accounts, voluntary life insurance, 401K matching, and uncapped vacation to our team. We are in a brand-new state-of-the art facility in beautiful San Diego with an onsite gym, dining, and easy access to great places to live and play.

As Modular Medical's Office Coordinator, you'll play an essential role in shaping the feel of our daily operations. You will assist with daily activities at our Rancho Bernardo office. Our ideal candidate is a positive, self-starter who has a particular attention to detail, is keen on multitasking, and likes to keep things clean and orderly. Normal working hours are from 8:00a - 5:00p, but flexibility is helpful for occasional events. This is a full-time, onsite role. We are a small fast paced medical device company looking for a detail-oriented Office Coordinator to organize and coordinate administrative duties and office procedures. There is tremendous growth opportunity, with the ability to go in any direction within the company including Marketing, IT, Finance, Technical Writing, Human Resources and Management. The growth potential is there for the right person. Role and Responsibilities Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication Assist with on-boarding; arrange seating, order hardware, schedule onboarding and introductions Maintain Employee Communications SharePoint site Perform administrative duties for the management team; travel, scheduling and expense reporting Coordinate office activities and events Maintain the office condition; Coordinate ordering and stocking office and breakroom supplies and equipment Maintain a high level of professionalism when dealing with internal and external customers The Ideal Candidate: Organized: strong prioritization skills with an affinity for multitasking and the details Reliable: responsive, available, and present Self-motivated: always looking for ways to do something better; forward-thinking Autonomous: self-motivated and able to deal with the ambiguity typical of an agile company Quick: whip smart and able to pick up knowledge on-the-go; you know how to hustle You're able to juggle rapid inquiries and requests with grace You are passionate about simplify diabetes care to improve health outcomes for those living with diabetes Qualifications and Education Requirements Bachelor's Degree preferred 1-2 years of administrative or office experience in a high growth startup or hi-tech industry Proficiency in MS Office (MS Excel and MS Outlook, in particular). Excellent time management skills and ability to multi-task and prioritize work Attention to detail is an absolute must Excellent written and verbal communication skills

DoD SkillBridge Internship Title: Office Administrator Vista, California Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century\-old success. We're building more than infrastructure; we are building your future Requirement : Must be active duty U.S. Military Service Member who qualifies for participation in the DoD SkillBridge program \- and has 4+ months to devote to an Internship (Residency). To Apply : Go to http:\/\/vets2pm.com\/skillbridge\/ and complete the SkillBridge Interest form. Job Description General Summary This position is responsible for assisting and supporting the Business Manager and\/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations. Essential Job Accountabilities Responsible for assisting and performing day\-to\-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes. Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes\-Oxley requirements. Provide accurate and timely communication to the Business Manager and\/or Office Manager on relevant issues to ensure key information is disseminated. Assist field operations with informational inquiries to ensure productive work environment. Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance. Perform large job set ups, contract billings and A\/R collections to ensure accuracy, timeliness and cost effectiveness. Assist with internal audits and self\-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes\-Oxley requirements. Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy. Provide purchasing\/ shipping\/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location. Provide business development support, as needed, for communicating with customers (mailings\/ faxes\/ invitations, etc.). Depending on work location Education High School diploma or equivalent required Work Experience 1\-3 years administrative\/office experience 1 year accounting experience preferred Knowledge, skills, and abilities Ability to understand company operations, organizational procedures, and personnel. Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel. Must demonstrate ethical and professional business practices. Must have effective verbal and written communications skills. Ability to work independently. Ability to work well under pressure. Ability to problem\-solve. Ability to handle multiple tasks and respond with a sense of urgency as required. Detail\-oriented and excellent organizational skills. JD Edwards World\/One World. 10 key by touch. JWS Material Billings System (preferred). Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and\/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vets2PM Provides: Mentorship and guidance via weekly SkillBridge Intern Zoom Meetings. PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course. Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'. Other: Not all internships include certification training by Vets2PM, as many host companies include their own internship\-focused training instead. If selected for an internship with Vets2PM please read your approval email, letter, and training plan to be sure you understand what is included in your internship. 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Job Description At 1st Response Plumber & Flood Damage in National City, CA, we don't just say we are a 24/7 emergency plumbing service-we truly live it. With over 15 years of experience, we have built a strong reputation for providing fast, efficient, and expert solutions. We are looking for a full-time Plumbing Dispatcher - Office Admin to help keep our operations running smoothly. If you thrive in a fast-paced environment and want to work with a supportive, drama-free team, this could be the perfect fit. We offer competitive pay of $20-$23 per hour, paid ongoing training, and great benefits and perks like: Bonuses A fantastic company culture A friendly, low-drama team WHAT WE'RE ALL ABOUT At 1st Response Plumbing & Flood Damage, we are not just another 24-hour plumbing and HVAC service - we are the real deal! With over 15 years of experience in the plumbing and HVAC industry, we pride ourselves on delivering comprehensive services throughout San Diego and the surrounding areas. We proudly tackle both common and rare residential and commercial issues. Our highly trained, licensed, and experienced technicians always ensure the delivery of quick, efficient, and high-quality services. Not to mention, we foster a company culture that promotes respect, a friendly environment, and a drama-free workplace for our amazing team of employees! WHAT YOU NEED TO SUCCEED Bilingual in English and Spanish 3+ years of plumbing office experience Valid driver's license and reliable transportation Strong problem-solving skills, quick learner, and ability to work under pressure Reliable, punctual, and able to communicate effectively YOUR NEW DISPATCH ROLE AS A PLUMBING DISPATCHER - OFFICE ADMIN As a Plumbing Dispatcher - Office Admin, your day starts by answering incoming calls from customers who need crucial services. You efficiently schedule appointments and dispatch plumbers to job sites, ensuring clear communication between clients, plumbers, and office staff. Throughout the day, you keep track of the team's locations, accurately bill for services, and maintain organized records. You are the key point of contact, keeping everything running smoothly, problem-solving as needed, and making sure no detail is overlooked. WORK SCHEDULE & LOCATION This is a full-time, in-office dispatch position located in National City, CA. The schedule is Monday through Friday, 8 AM to 5 PM. Ready to apply? Take the first step toward joining a company that values you. Our quick, mobile-friendly initial application takes just three minutes to complete. Apply today! Job Posted by ApplicantPro

Job DescriptionSalary: $19.00 or $20.00 /hr A position within the Agriculture, Arts and Education Department that reports to the department Manager, the Entry Office Assistant performs essential administrative duties that support arts and agricultural competitions such as fine art, photography, woodworking, student exhibits, home arts, collections, gems/minerals/fossils, jewelry, specimen blooms, floral design, agricultural, garden landscaping, container plants, and livestock, and assists Exhibit Coordinators in implementing, organizing, and documenting the competitions and their results. Duties and Responsibilities include, but are not limited to, the following: Serve as a contact for exhibitor/stakeholder questions, using published exhibitor guides and glossaries as resources to ensure consistent interpretation of rules. Generate and respond to exhibitor, judge and demonstrator correspondence and telephone calls. Update and maintain Word and Excel files such as contact lists, judges rosters, donor gift logs, exhibitor guides, and glossaries. Update and maintain exhibit schedules using Outlook calendars. Compile and update content for social media marketing. Create schedule of interest group/stakeholder events using on-line or other published resources. Review online entries for completeness and program alignment. Print reports from ShoWorks and distribute to exhibit staff. Review and update event and catering orders. Assist exhibitors with the competition entry process via phone, email or in-person conversations. Review supply and equipment order deliveries for completeness. Oversee entry receiving/check-in and judging/clerking using ShoWorks on iPad. Proof competition results; enter results on Fair website and format for print publication. Enter daily program events on Fair website. Assemble judges and demonstrator gift bags and distribute. Sort and distribute ribbons. Help coordinate orderly entry release/check-out, verify identity, and document any damages. Compile exhibit supply and equipment inventories; summarize post-event recommendations. Update entry delivery and release maps using Word. Respond to verbal and written questions and concerns in a timely and knowledgeable manner. Use and direct others to use personal protective equipment (e.g., gloves, goggles) properly. Perform other related duties as assigned or requested when needed. Qualifications Strong organizational and communication skills (written and verbal). Ability to follow written and verbal direction. Desire to collaborate with team members and stakeholders. Knowledge of contracts, purchase orders and invoicing preferred. Proficiency in Microsoft Office. Excellent customer service skills with calm, problem-solving approach. Working Conditions Seasonal, part-time schedule starting in February through mid-July with peak hours in May and during Fair time, when weekends and some evenings are required. Primary work environment is a standard office with artificial light and climate control. Work requires sitting for prolonged periods; bending neck in an upward and downward flexion andside-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds;and operating standard office equipment such as computer keyboard, mouse, touch screen,telephone, and radio, requiring repetitive hand movement and fine finger dexterity and coordination. Secondary work environment is in an exhibit building environment with natural or artificial light,loud noises, large groups of people, dust, food smells, animal smells, and fluctuating temperatures. Work activities require the abilities to verbally communicate and hear to express and exchangeinformation, see to perform assigned tasks, and read, write, and speak English at a level required forsuccessful job performance.