Branch office administrator jobs in Raleigh, NC - 568 jobs

This job posting is anticipated to remain open for 30 days, from 16-Jan-2026. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

The Director of Wealth Client Experience and Administration leads the client service and operations functions within the Wealth Management division. This role ensures the delivery of exceptional, personalized client experiences while overseeing administrative efficiency, compliance, and team performance. The Director partners with advisors and leadership to drive initiatives that elevate client satisfaction and streamline internal processes. PRINCIPAL ACCOUNTABILITIES: Time: Description: 25% Client Experience Oversight: - Design and implement strategies to enhance the overall client journey and satisfaction. - Serve as a senior escalation point for complex client service issues. - Collaborate with advisors to support onboarding, account servicing, and client communications. 25% Administrative Leadership: - Oversee daily operations including documentation, scheduling, reporting, and transaction processing. - Manage administrative staff and ensure adherence to service standards and regulatory requirements. - Optimize workflows for client servicing, compliance, and operational reporting. 25% Team Management and Development: - Lead, mentor, and develop client service and administrative teams. - Establish and monitor KPIs to measure service quality and operational performance. - Promote a culture of excellence, collaboration, and continuous improvement. 25% Strategic Initiatives: - Lead projects focused on process improvement, technology adoption, and client experience innovation. - Collaborate with senior leadership on business development and marketing strategies. - Participate in cross-functional committees focused on client engagement and operational excellence. BASIC QUALIFICATIONS: Bachelor's degree with 7 years' experience in wealth management, banking, or financial services or an equivalent combination of education and experience. ADDITIONAL QUALIFICATIONS: Exceptional attention to detail. Excellent communication, problem-solving, and organizational skills. Leadership in client experience and operations. Strong knowledge of CRM systems, financial planning tools, and compliance frameworks. PREFERRED QUALIFICATIONS: Master's Degree preferred. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Affirmative Action/Equal Opportunity Employer

Preferred Qualifications Prior experience with PeopleSoft Financials. Experience as an administrative assistant. Work Schedule Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed

Administrative Assistant Fulltime Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

The Director of Wealth Client Experience and Administration leads the client service and operations functions within the Wealth Management division. This role ensures the delivery of exceptional, personalized client experiences while overseeing administrative efficiency, compliance, and team performance. The Director partners with advisors and leadership to drive initiatives that elevate client satisfaction and streamline internal processes. PRINCIPAL ACCOUNTABILITIES: Time: Description: 25% Client Experience Oversight: * Design and implement strategies to enhance the overall client journey and satisfaction. * Serve as a senior escalation point for complex client service issues. * Collaborate with advisors to support onboarding, account servicing, and client communications. 25% Administrative Leadership: * Oversee daily operations including documentation, scheduling, reporting, and transaction processing. * Manage administrative staff and ensure adherence to service standards and regulatory requirements. * Optimize workflows for client servicing, compliance, and operational reporting. 25% Team Management and Development: * Lead, mentor, and develop client service and administrative teams. * Establish and monitor KPIs to measure service quality and operational performance. * Promote a culture of excellence, collaboration, and continuous improvement. 25% Strategic Initiatives: * Lead projects focused on process improvement, technology adoption, and client experience innovation. * Collaborate with senior leadership on business development and marketing strategies. * Participate in cross-functional committees focused on client engagement and operational excellence. BASIC QUALIFICATIONS: Bachelor's degree with 7 years' experience in wealth management, banking, or financial services or an equivalent combination of education and experience. ADDITIONAL QUALIFICATIONS: * Exceptional attention to detail. * Excellent communication, problem-solving, and organizational skills. * Leadership in client experience and operations. * Strong knowledge of CRM systems, financial planning tools, and compliance frameworks. PREFERRED QUALIFICATIONS: Master's Degree preferred. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Affirmative Action/Equal Opportunity Employer

Company: Avalo Compensation: $50 - $65k annually + full benefits, PTO, retirement At Avalo, we're reinventing crop development to build a climate-resilient, equitable, and sustainable future for agriculture. Our mission is to accelerate crop evolution using AI and evolutionary biology-cutting development time from decades to just a few years while dramatically reducing environmental impact. From low-input cotton to sugarcane, we work with nature's complexity, not against it, to deliver high-performance crops without harmful externalities. Join us in transforming agriculture from the seed up. About this opportunity: We're seeking a highly organized, detail-oriented, and proactive Office Administrator to ensure the smooth and efficient operation of Avalo's Durham office. This role is central to maintaining day-to-day administrative excellence, supporting financial workflows, coordinating vendors, and reinforcing our collaborative culture. The ideal candidate will thrive in a fast-moving startup environment, demonstrate exceptional communication and problem-solving skills, and play a key role in supporting operational accuracy, compliance, and team success across the company. Key Responsibilities: Financial & Administrative Support Support vendor setup, W-9 collection, invoice routing, and payment documentation. Assist with credit card reconciliation by collecting receipts and verifying coding. Maintain organized financial and administrative records to ensure audit readiness. Office & Facilities Management Oversee daily office operations, vendor coordination, and supply inventory. Manage shipping and receiving for materials, equipment, and samples. Assist with safety documentation, required trainings, and compliance recordkeeping. Serve as the first point of contact for employees and guests, maintaining a welcoming environment. Contribute to company culture initiatives and cross-team collaboration. Coordinate onsite meetings, catering, office meals, and general logistics. Travel & Coordination Arrange domestic and international travel; track expenses and documentation. Maintain administrative trackers, shared files, and compliance documentation. Support planning and logistics for company-wide meetings and events. HR & Onboarding Support Assist with interview scheduling, candidate communication, and reference checks. Coordinate new-hire onboarding, workspace setup, and documentation tracking. Support team events and internal communications initiatives. Qualifications Bachelor's degree in Business Administration, Accounting, or a related field OR equivalent professional experience in office administration, bookkeeping, or operations. 3-5 years of experience in office administration, financial coordination, or similar support roles. Experience supporting financial processes (vendor documentation, invoice routing, expense tracking) preferred. Strong written and verbal communication skills with excellent attention to detail and accuracy. Proven organizational skills with the ability to manage multiple priorities and shifting tasks. Ability to maintain confidentiality and handle sensitive financial or personnel information. Experience coordinating interviews, onboarding logistics, or HR administration is a plus. Proficiency with Microsoft and Google applications (Word, Excel, PowerPoint, Google Workspace Familiarity with Bill.com, DocuSign, Adobe Acrobat, Slack, and Canva is helpful. Highly proactive, dependable, and comfortable working independently in a fast-paced startup environment. Passion for Avalo's mission and a collaborative, service-oriented mindset.

Job Description Office Administrator Company: Avalo Compensation: $50 - $65k annually + full benefits, PTO, retirement About Avalo At Avalo, we're reinventing crop development to build a climate-resilient, equitable, and sustainable future for agriculture. Our mission is to accelerate crop evolution using AI and evolutionary biology-cutting development time from decades to just a few years while dramatically reducing environmental impact. From low-input cotton to sugarcane, we work with nature's complexity, not against it, to deliver high-performance crops without harmful externalities. Join us in transforming agriculture from the seed up. About this opportunity: We're seeking a highly organized, detail-oriented, and proactive Office Administrator to ensure the smooth and efficient operation of Avalo's Durham office. This role is central to maintaining day-to-day administrative excellence, supporting financial workflows, coordinating vendors, and reinforcing our collaborative culture. The ideal candidate will thrive in a fast-moving startup environment, demonstrate exceptional communication and problem-solving skills, and play a key role in supporting operational accuracy, compliance, and team success across the company. Key Responsibilities: Financial & Administrative Support Support vendor setup, W-9 collection, invoice routing, and payment documentation. Assist with credit card reconciliation by collecting receipts and verifying coding. Maintain organized financial and administrative records to ensure audit readiness. Office & Facilities Management Oversee daily office operations, vendor coordination, and supply inventory. Manage shipping and receiving for materials, equipment, and samples. Assist with safety documentation, required trainings, and compliance recordkeeping. Serve as the first point of contact for employees and guests, maintaining a welcoming environment. Contribute to company culture initiatives and cross-team collaboration. Coordinate onsite meetings, catering, office meals, and general logistics. Travel & Coordination Arrange domestic and international travel; track expenses and documentation. Maintain administrative trackers, shared files, and compliance documentation. Support planning and logistics for company-wide meetings and events. HR & Onboarding Support Assist with interview scheduling, candidate communication, and reference checks. Coordinate new-hire onboarding, workspace setup, and documentation tracking. Support team events and internal communications initiatives. Qualifications Bachelor's degree in Business Administration, Accounting, or a related field OR equivalent professional experience in office administration, bookkeeping, or operations. 3-5 years of experience in office administration, financial coordination, or similar support roles. Experience supporting financial processes (vendor documentation, invoice routing, expense tracking) preferred. Strong written and verbal communication skills with excellent attention to detail and accuracy. Proven organizational skills with the ability to manage multiple priorities and shifting tasks. Ability to maintain confidentiality and handle sensitive financial or personnel information. Experience coordinating interviews, onboarding logistics, or HR administration is a plus. Proficiency with Microsoft and Google applications (Word, Excel, PowerPoint, Google Workspace Familiarity with Bill.com, DocuSign, Adobe Acrobat, Slack, and Canva is helpful. Highly proactive, dependable, and comfortable working independently in a fast-paced startup environment. Passion for Avalo's mission and a collaborative, service-oriented mindset. Powered by JazzHR WMJm1inU7y

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let's see what we can achieve. Together. Summary The Client Accounts Administrator, working in collaboration with and in support of the firm's strategic initiatives, is expected to successfully manage the firm's top-tier billing portfolios based on defined support models to include high volumes and fees for institutional, high-profile clients and attorneys. Serves as proxy for regional supervisors as needed and is considered a subject-matter expert in the field of billing. Represents the department by participating in client meetings and across groups and sets and drives agendas impacting billing practices and processes. Works with a team of support specialists within both Legal Support Services and Accounting teams to provide effective, streamlined billing and client accounting services to attorneys of the firm. Responsible for handling the most complex domestic and global billing clients. Edits, proofreads, finalizes, and submits invoices to clients on a monthly billing cycle. Research client billing data and provides detailed analysis to attorneys and support staff. As part of the team, it provides and ensures a cohesive, full-cycle billing support solution to billing attorneys with complex domestic and international billing books. Provides training and mentoring to other staff members on all billing procedures. Location This position is located in our Raleigh office and offers a hybrid work schedule. Responsibilities US Clients Expected to manage complex billing in terms of volumes, global clients, and electronic billing assignments. Performs a variety of duties to support the full billing cycle to include reviewing and editing prebills, seeking requisite approvals for deferrals, write-offs and time transfers. Fields billing inquiries. Track and resolve tickets assigned by the Accounting Service Desk on a daily basis. Meets SLA requirements for response and resolution. High level of proficiency in BillBlast and key electronic billing vendor sites, quality assurance prior to client invoice finalization, and root-cause analysis for electronic bill rejection. Pursues root-cause rejection resolution. Maintains an accurate description of all client billing requirements which may also include guidelines established by the client's general counsel. Updates and tracks change to the requirements as necessary. Able to summarize and communicate with key stakeholders. Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting. Gathers and submits accrual information based on client requirements. Finalizes invoices and submits directly to the client (per policy) or provides to attorneys for transmission to the client (per approved exceptions to policy). Includes other billing information as needed. Submits finalized invoices electronically based on client requirements. Continuously strives to improve client service and deliverables. Utilizes knowledge of the legal industry to deliver appropriate solutions to the client. Share expertise and knowledge to support team member development. Effectively engaged with all team members. Able to proxy for or with managers when additional team support is required. Drives improvements through collaboration with other departments. Engages appropriate tools and resources provided to effectively deliver assignments and meet deadlines. Manages time efficiently. Other duties as assigned. Global Clients Coordinates and leads global client unified billing. This includes managing global client account assignments and performing all full-cycle billing functions associated with both the firm's and the client's billing requirements. Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting. Liaises directly, or via assigned team support, with international counterparts to obtain accurate accrual and forecast information for monthly client reporting. Keeps U.S. Billing Timekeeper informed and follows up with international counterparts as required to ensure that engaged locations stay within budget and issues invoices timely. Initiates troubleshooting issues with finance counterparts as needed. Track and resolve tickets assigned by the Accounting Service Desk on a daily basis. Generates global client LEDES files for electronic billing based on client requirements. Desired Skills Strong communication and interpersonal skills required to interact with staff and timekeepers. Must be team-oriented and have ability to work effectively and collaboratively in a fast-paced environment. Must be an accurate proofreader and have strong attention to detail. Ability to troubleshoot and resolve complex problems required. Must have proven analytical skills. Has ability to work independently and is able to take direction well. Minimum Education High School Diploma or GED. Preferred Education Bachelor's degree in Accounting, Finance or similar field highly preferred. Minimum Years of Experience 5 years' successfully managing high volume billing portfolios in a fast-paced environment. Must have an expert level of knowledge and experience with direct billing or client accounts (to include domestic, global and e-Billing) for a law or professional services organization required. Experience as a team leader preferred. Is considered a subject-matter expert. Strong computer skills including advanced proficiency in Excel and accounting system, such as Aderant. Requires proficiency in e-billing applications, such as Bill Blast or e-Billing Hub. Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. Ability to work under pressure and manage competing demands in a fast-paced environment. Perform all other duties, tasks or projects as assigned. Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm's discretion in the future. Disclaimer The purpose of this is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment. Application Process Applicants must apply directly online instead of sending application materials via email. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact ***********************. Agency applications will not be considered. No immigration sponsorship is available for this position. #LI-SB1 #LI-Hybrid DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .

Administration Officer Employment Type: Full-time Duration: 12 month fixed-term appointment Remuneration: $83,424 - $95,825 pa HEW 05 (plus 17% employer superannuation) Join a passionate, purpose-driven team Work in a supportive, inclusive environment that values diversity, equity, and innovation Enjoy opportunities for professional development and continuous learning The Opportunity Join the Australian Research Council (ARC) Centre of Excellence for the Elimination of Violence against Women (CEVAW) as an Administration Officer and play a vital role in supporting our mission. Headquartered at Monash University, the Centre is a transdisciplinary, multi-stakeholder program aiming to mobilise survivor-centric and Indigenous approaches, interdisciplinary collaborations, and Indo-Pacific partnerships to eliminate violence against women in Australia and the Indo-Pacific Region. In this dynamic position, you will provide high-quality administrative and executive support to ensure the smooth day-to-day operation of the Centre. From coordinating meetings and events, to managing travel and documentation, your contribution will help drive operational excellence and foster collaboration across the Centre. About You To be considered for this role, you will have: Demonstrated experience in providing administrative and executive support with the ability to implement, maintain and coordinate effective processes and systems. Strong organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines. Strong written and verbal communication skills, with excellent attention to detail. Well-developed interpersonal and collaboration skills, with the ability to build positive relationships with diverse stakeholders. High-level computer literacy, including proficiency in Microsoft Office and Google applications and experience with content or record management; familiarity with CRM, ERP systems and other business systems is highly desirable. This is an exciting opportunity for a proactive and detail-oriented professional who thrives in a fast-paced environment and values working within a purpose-driven organisation. You will be part of a team committed to innovation, inclusivity, and impact. About Monash University At Monash, work feels different. There's a sense of belonging, from contributing to something ground breaking - a place where great things happen. We make tangible contributions because our purpose is clear; to deliver positive economic, social and environmental impact in resolving the global challenges of our age. At the core of achieving this purpose is the diversity of our staff. We welcome and value everyone's contributions, lived experience and expertise. When you come to work, you can be yourself, be a change-maker and develop your career in exciting ways. This is why we champion an inclusive and respectful workplace culture where everyone is supported to succeed. Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy. In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world's top-50 universities in rankings including the QS World University Rankings 2026. Learn more about Monash. Today, we have the momentum to create the future we need for generations to come. Accelerate your change here. Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents. To Apply For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Applications must include a cover letter and CV. Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups. We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at ************************* in an email titled 'Reasonable Adjustments Request' for a confidential discussion. Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University. Enquiries: Dr Jane Holden, Chief Operating Officer, Australian Research Council (ARC) Centre of Excellence for the Elimination of Violence against Women (CEVAW), ********************** Position Description: Administration Officer Applications Close: Sunday 1 February 2026, 11:55 PM AEDT Supporting a diverse workforce Email Job Monash University recognises that its Australian campuses are located on the unceded lands of the people of the Kulin nations, and pays its respects to their elders, past and present. Whatsapp Facebook LinkedIn Email App

Job Description Now Hiring: Traveling Orthodontic Assistant - Mon/Tues. : Garner, Wed. : Cary ,Thurs. : Fuquay Broad, Fri.: Durham Miami The Traveling Orthodontic Assistant is responsible for supporting the Orthodontist across designated practice locations by providing exceptional chairside assistance, maintaining operatory readiness, monitoring inventory, and ensuring a clean, welcoming patient environment. This position works under the direct clinical supervision of the orthodontist and plays a key role in delivering a smooth, efficient, and positive patient experience. Key Tasks & Responsibilities Daily/Weekly/Monthly duties include, but are not limited to: Assist the orthodontist in delivering high-quality patient care. Reinforce oral hygiene and at-home care instructions to patients with orthodontic appliances. Seat and prepare patients for treatment, including untying and removing arch wires. Clean and disinfect operatories following each procedure. Prepare and organize tray setups for upcoming procedures. Monitor operatory supply levels and communicate restocking needs. Sterilize instruments in accordance with safety and infection control protocols. Expose and develop radiographs. Utilize the iTero scanner for orthodontic records. Take impressions and pour dental models as needed for appliances. Track and confirm receipt of Invisalign cases to ensure readiness for appointments. Capture intraoral photos for patient records. Fabricate Essix retainers. Maintain dental supply inventory systems, lab tracking processes, and OSHA compliance. Perform other duties as assigned. Skills & Attributes Strong planning and organizational skills Excellent interpersonal and communication abilities Ability to anticipate the needs of both patients and the orthodontist Professional, dependable, and detail-oriented Computer literacy Job Specifications Chairside Dental Assistant certificate required Valid state of North Carolina X-Ray Certification High School Diploma or GED Ability to lift 15-20 lbs Reliable transportation to assigned offices Why You'll Love Working Here! Competitive pay! Comprehensive Insurance Coverage (after 90 days!) - Health, Vision, Dental, Life, Disability, FSA & more! 401(k) Employer Contribution Plan (after 90 days!) Quarterly Performance Bonus Opportunities! Employee Assistance Program! Uniform Allowance! Paid Time Off & Paid Holidays! Fridays off at 2 PM! Volunteer opportunities with our Smile Squad to earn awesome prizes! Fun team events, giveaways & social campaigns year-round! Birthday and Work Anniversary surprises sent directly from our owners! Employee discounts at major retailers! and so much more!

PRIMARY FUNCTION: Administers the established company credit, collection, and customer service policies and procedures for an assigned territory or designated block of customer accounts. A. Maintains responsibility for applying the company's credit and collection policies, practices, and procedures to the credit requirements of accounts in an assigned territory of the company, within specified dollar limits or normal credit lines. B. Carries out the established program for the follow-up and collection of accounts receivable. Time Spent = 70% - Maintains controls of all assigned accounts receivable. - Personally handles collections or takes other action as required. - Discusses delinquent accounts with Credit Manager and sales personnel. - Calls on customers with sales personnel to assist in arranging special repayment schedules. - Refers unusual or difficult collection cases to the Credit Manager, with complete details and recommended additional action. - As required, obtains approval from the Credit Manager on the acceptance of notes, compromise settlements, partial payments, time extensions, reserve requirement and the charge-off of uncollectible accounts. - Arranges for forced collections and the filing of suits or bankruptcy claims against assigned accounts and furnishes complete information to representatives. - As delegated, represents the company in small claims proceedings, creditors' meetings, and bankruptcy proceedings. - Administers the processes and procedures relating to recorded contracts, use of collateral, insurance claims, interest charges, lien instruments, etc. for assigned accounts. - Takes appropriate action on: Collection irregularities (such as payment discrepancies and unearned discounts). Adjustments (shipment errors, etc.) Customer complaints and inquiries. - Administers collection correspondence sent to assigned accounts. C. Extends credit to customers in accordance with established credit policies, practices, and procedures. Time Spent = 20% - Analyzes requests for credit and plans investigations to be performed personally or by others. - Investigates and analyzes present and prospective customers. - Reviews files, reports, and financial statement analyses of prospective customers. - Makes field contacts and further investigations when necessary. - Evaluates, and approves or rejects, the credit risks. - Discusses with the Credit Manager, when necessary, questionable or special applications for credit. - Establish credit limits on new accounts. - Prepares and issues necessary credit instructions and confirmation letters and makes all credit arrangements. - Submits credit recommendations beyond position authority to the Credit Manager, with all necessary reports, data, and analyses. - As directed, prepares special credit agreements affecting assigned accounts, subject to approval of counsel. - Supervises the processing of customer's orders and contracts for credit approval. - Personally, handles all marginal and special problem accounts. - Reviews and revises existing credit limits on accounts. - Administers all clerical functions pertaining to assigned accounts. D. Prepares and submits monthly operating reports to the Credit Manager on the activity and progress of assigned accounts, the status of receivables, collection experience, and customer reserve requirements. Time Spent = 5% E. Responsible for maintaining internal working relationships with operating personnel of other GPEC departments concerned with assigned accounts, primarily for the purpose of giving and obtaining information and working jointly on customer problems. F. Responsible for initiating and maintaining external working relationships with customers and with those furnishing credit information or assistance with collections. Time Spent = 5% G. In lieu of extended authority and responsibility level --- trains to be responsible for coordinating the financial merchandising of assigned territory contract sales and note receivable. - Introduces contract deals the company wants to place for financing to outside financial institutions. - Collects appropriate credit information and account history. - Provides outside financial institutions with credit information and credit history plus details of the contract deal. - Negotiates with the financial institution the terms and conditions of sale within established company guidelines which includes structuring the deal and negotiating the interest rate to allow company participation in interest income whenever doing so does not put the individual contract sale at risk. - If the contract deal is accepted, orders the contract documentation, verifies it with our invoice and coordinates with the sales representative to deliver the contracts for customer's signatures. - Verifies that contract collateral is properly insured and/or obtains required insurance information. - When contracts are returned, signed by the customer, obtains appropriate GPEC signatures, audits contracts for any fatal flaws (ie: errors, missing signatures, etc.) then forwards to the outside financial institutions for funding. - Completes assignment forms, assigns UCC's or titles and maintains the sold note file. - Notifies customers in writing that their contract has been sold. - Calculates the dollar amount to be received from the contract sale and verifies funds received from sale and coordinates with the Accounting Department to make appropriate accounting entries. - Maintains contact with outside financial institutions to assist in any questions, revisions, or collection matters after the sale. H. Internal and External Relationships: Maintains strong working relationships both on a management and the operating level with other GPEC departments, customers, and external contacts. MINIMUM REQUIREMENTS: Education: Two years' college degree in business administration or the equivalent, including a basic knowledge of economics, finance, accounting, statistics, marketing, credit, management, and research methods with three years' experience or high school diploma with five years' experience. Work Experience: Three of the years of experience should include diversified credit/collections experience in a lending or distributor organization, with emphasis on the statistical and financial aspects and special problems of credit work: familiarity with credit investigations, credit sources, analysis of financial statements, preparation of credit reports, credit and collection correspondence: and some exposure to sales, accounting, and order procedures. Technical: Familiarity with PC software applications including Windows and MS Office. Other: In addition to the knowledge and experience outlined above, the following are considered essential qualifications: 1) Ability to absorb and retain details and communicate persuasively and effectively, 2) Considerate interest and fairness in dealing with people, and emotional stability in handling unpleasant situations with tact and diplomacy, 3) Ability to analyze problems constructively, to interpret factual information objectively, and to identify essentials, 4) Constructive imagination for determining appropriate methods of observing, organizing, analyzing, and reporting data, 5) Resourcefulness in identifying needs, unsatisfactory conditions, and the causes of such conditions, 6) Ability to write clearly, accurately, and effectively and, 7) Professional appearance, speech, and personal manner as a basis for impressing customers favorably. This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval.

The Office Administrator is responsible for the smooth and efficient operation of the office while providing administrative and operational support to estimating, project management, and field teams. This role serves as a central point of coordination for office communications, project and financial documentation, bid support, and office logistics. The ideal candidate demonstrates strong communication and problem-solving skills, the ability to adapt quickly to changing priorities and operational needs, and a high level of organization to support day-to-day business operations and project execution. Key Responsibilities The list below is illustrative and is not a comprehensive list of all duties that may be assigned. Provides administrative and operational support to office, estimating, project management, and field teams. Answer and route incoming calls and correspondence accurately Receive, sort, scan, and distribute incoming mail, packages, and documentation. Scan, code, upload, and process invoices, receipts, and credit card documentation in accordance with company procedures. Maintain accurate filing systems for financial, project, vendor, and equipment documentation. Deposit incoming payments and assist with accounts receivable and payable support as needed. Coordinate bid support activities, including ordering plans/specifications, preparing bid documents, and creating digital access links. Attend bid openings when required and act as company representative as assigned. Create Redbooks and support documentation for project managers and superintendents. Upload subcontractor agreements, COIs, and compliance documentation into company system. Communicate with vendors and subcontractors on behalf of project managers regarding billing issues and documentation requests. Coordinate delivery, pickup, and maintenance scheduling for jobsites support equipment including Connex boxes, dumpsters, and porta-johns. Maintain weekly manpower and equipment tracking documentation and post updates as required. Assist with certified payroll submissions when required by project specifications. Coordinate with insurance providers to request bid bonds, certificates of insurance, and related documentation. Maintain records related to company equipment, registrations, permits, titles, and property tax documents. Manage office supply inventory, PPE restocking, and general office logistics. Coordinate office cleaning services and maintain organization of shared spaces. Support division wide communications, meetings, and administrative projects as assigned. Assist with scheduling, event coordination, and office operations support. Perform additional administrative and operational duties as needed to support business operations. EXPERIENCE/EDUCATION: This position requires an understanding of office management in a construction office. A High School Diploma is required; an Associate's Degree is preferred for this position. Bilingual, Spanish speaking is a plus Required Qualifications Strong organizational and prioritizing skills Ability to multi-task Computer skills MS Excel and Word software programs; Familiarity with Vista preferred. Efficient verbal and written communication Accurate data entry Moderate analysis and interpretation required for problem solving Ability to work with teams and other divisions independent judgment required using existing guidelines to determine work methods Physical Requirements Work outdoors in various weather conditions Lift and carry up to 50 lbs. Perform physical tasks: bending, squatting, climbing, kneeling Comfortable with heights, tight spaces, and near heavy equipment Benefits Competitive Wages Health & Dental with generous employer contribution Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.) Paid Holidays Generous PTO Employee Stock Ownership Plan (ESOP) …and more! Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status. The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.

Acuren is looking for Entry Level NDT Assistants to support our operations in Raleigh, NC and surrounding areas. THIS WILL BE A CALLOUT/TRAVEL POSITION. Successful candidates must be able to travel up to 75% throughout North Carolina and surrounding areas. (Environments will be Pulp & Paper, Gas Plants, Refineries and Pharmaceuticals.) NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results. Responsibilities Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Technical background desired Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check Motor Vehicle Driving record must meet company standards to drive company vehicles MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS PER CLIENT REQUIREMENTS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

: Top 3-5 Required Skills (These are not preferred skills. If the candidate does not have these required skills, they will be rejected completely) 1. Excellent Organizational Skills & Attention to Detail 2. Strong Communication & Collaboration Skills 3. Proficiency in Microsoft Office Suite or Related Software 4. Excellent Time Management Skills 5. Ability to Work Independently Technologies: What does this temp must know to perform the required job duties(These are not preferred technologies - If they do not have these technologies they will be rejected completely) Microsoft Office Required Education: (Candidates without this level will be rejected completely): High School Diploma or GED Driving Requirements: Driving to and from offsite events is a requirement. It is possible that this person will be asked to go and pick up items for the site from time to time in their personal vehicle. Less than 1 hr of driving per week on average. MVR or Driver Clearance required, markup will remain at 28%. Job Description: Provide Administrative Support for Management Team Active Calendar Management Travel Arrangements Expense Reports Interview Support Provide Departmental and Operational Support for the Local Site Plan & Support Teambuilding Events Other Duties as Assigned Comments for Suppliers: 100% onsite 2 rounds of interviews Temp with the possibility to extend or convert Driving Requirements: Driving to and from offsite events is a requirement. It is possible that this person will be asked to go and pick up items for the site from time to time in their personal vehicle. Less than 1 hr of driving per week on average. MVR or Driver Clearance required, markup will remain at 28%.

Who we are looking for We are seeking a talented individual who shares our focus and dedication for those who we serve and support. This is a role that is key for service delivery within the Pathways to Life, Inc program areas and designed to truly make a difference in the lives of the people that are served improving both quality of life and independence for those members. The Front Office Administrator is our first touch with our members and staff alike and vital for proper operation on a daily basis. What will you do The Front Office Administrator is an energetic and organized individual who supervises and oversees all the daily intake activity including administrative tasks that help the office to operate. In addition you will provide vital program support to leaders ensuring files are complete, schedules are accurate and members have proper access to programing to ensure movement within the wellness continuum. You will have the opportunity to collaborate with the employee teams and share in the overall clinical success of members. Through transferrable skill obtained from pervious employment in healthcare, you will show meaningful engagement in interactions with members with mental health diagnosis including scheduling appointments, chart management and positive communication. Additionally you will will assist in screening referrals and assignment of further services within the Pathways to Life, Inc programs. Qualifications to join a winning team If you are ready to make a difference in the lives of those within the full scope of programing with Pathways to Life, Inc. we encourage you to apply if you Hold a Bachelors/Associates Degree and 2 years of administrative experience. Experience in Mental Health is preferred Pathways to Life, Inc. offers comprehensive compensation and benefits to full time employees including Competitive compensation with regular performance feedback Healthcare Insurance including Medical, Dental and Vision Paid Time Off Who we are Pathways to Life is a local wellness organization that is committed to helping individuals and families achieve wellness. We specialize in mental health, substance abuse, outpatient services, laboratory testing, medication management, and community & in-home mental health services for adults and children. Since 2006 we have been providing quality services to our local communities through proven programs and treatment methods delivered to our clients by local + qualified professional staff who understand the importance of affecting positive change and restoring wellness in the lives of all that we serve. What we believe At Pathways To Life, our mission is to foster continual growth in the lives of those we serve, our colleagues, our culturally diverse communities and ourselves. Our efforts enhance recovery, wellness, self-determination and independence by providing person centered supports, advocacy and outreach efforts delivered with empathy and respect. Pathways prides itself on whole person treatment and we believe in our clients and staff having as many healthy resources as possible. Physical Demands Regularly walk stand or stoop occasionally lift, carry, push, pull move objects weighing up to 25 pounds regularly drive a motor vehicle. If you are ready to make a real difference in the lives of people we serve please apply today to join our team. Pathways to Life, Inc. is and equal opportunity employer providing reasonable accommodation to qualified employees who have protected disabilities protected by applicable laws, regulations and ordinances. Pathways to Life, Inc is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

5 days a week! In-office 9am to 5pm. Located in Goldsboro. Answer telephones and route calls to the appropriate destination Take accurate and concise messages and distribute to the appropriate source Greet visitor, vendors and consumers Distribute mail and internal correspondence Maintain visitors log and employee sign in sheets Assist in the distribution of payroll checks to staff and vendors Manages budget for food and office supplies Maintain the front lobby area Distribute employment applications for walk-ins. Maintain schedule for Therapist and QPs by scheduling, cancelling and rescheduling Appointments Coordinate with Clinal Director(s) to schedule intake and assessments Track all referrals by completing the Referral Form Verify consumer insurance information Complete consumer screening and intake packet Process intake packets and input consumers information into Sharenote. Request and retrieve record numbers for consumer files. Assemble new client files before releasing to Medical Records Department Retrieve information from Medical Records for QPs File client documentation in consumer files Complete initial and updates for NCTopps Review daily attendance logs Scan Incident Reports/Grievance forms to QA/QI Management daily Coordinate and manage drug screenings weekly Other duties as assigned Working Place: Goldsboro, NC, United States

Big Blue Marble Academy is searching for a compassionate, self-motivated, detail-oriented candidate for our Office Manager position. Our ideal candidate must have strong oral and written communication skills, be a team player and dedicated to supporting our mission and branding of providing a global education for children of all ages. This candidate will be experienced in running a successful center. Why you will enjoy working here: Competitive wages Flexible Scheduling Discounted childcare, toddlers and up Paid parental leave Medical, dental and vision insurance Company paid life insurance 401K Access your wages in real time Voluntary life and disability insurance Health savings account Industry leading paid time off Generous referral bonus program CDA Scholarship Career advancement opportunities Family feel environment As an Early Childhood Office Administrator, you will: Ensure accurate information is entered into the center's client management and billing system Process enrollment paperwork and help to maintain accurate and organized student records. Answer center phones, schedule school tours, and answer routine questions from current and prospective families. As needed, welcome students and parents as they enter the facility. Conduct facility tours with prospective families Provide support in the classroom as needed to maintain ratios according to state licensing standards Fulfill general office duties as assigned by the director, including but not limited to stocking and organizing supplies, communicating with staff, printing or making copies, etc. Help to ensure that child and staff files are well organized and compliant with all licensing requirements. Requirements: 1-3 years clerical experience; childcare facility experience preferred. High school diploma/GED Must be able to support in the classroom as needed CDA/TCC, or Associate's Degree in ECE preferred Join a team that takes pride in teamwork, giving back and welcoming an inclusive environment. A career with Big Blue Marble Academy will empower you to reach your career goals while making a difference in the lives of the children we serve. Employment is contingent upon successful completion of our background check, pre-hire screenings, and onboarding processes. All employment is at-will and may be terminated at any time, with or without cause. BBMA is an equal opportunity employer and supports a diverse workforce. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. HAVING TECHNICAL ISSUES WITH YOUR APPLICATION? Contact us at ************************* Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact BBMA recruitment at *************************.

The Administrative Associate is the first point of contact for Cerity Partners visitors and callers, providing excellent customer service and support to both internal and external stakeholders. This position is responsible for front-desk reception duties, office upkeep, clerical support, and assisting with general office operations. Primary Responsibilities Greet and direct visitors, including vendors, clients, and job candidates, both in person and via telephone. Answer office phone calls, redirecting them as necessary. Coordinate office events, team meetings, client lunches, and other office-related events, maintaining appropriate calendars. Handle incoming and outgoing mail (FedEx, UPS, USPS, messengers) and perform tasks such as scanning, faxing, and copying. Manage office inventory, ensuring supplies are well-stocked and organized. Ensure the office remains tidy and presentable, including maintaining conference rooms, managing printers, and keeping the kitchen organized. Assist team members by resolving administrative issues and supporting client gift-giving processes. Send out stationery such as thank you notes, birthday cards, and anniversary gifts to clients. Other duties as assigned Required Qualifications: High School diploma or equivalent. 0-5+ years of administrative experience, preferably in a reception or clerical role in the financial industry. Preferred Qualifications: Excellent communication, organizational, and time management skills. Expert proficiency with Microsoft Office suite of products, Zoom, Teams and standard office equipment. Commitment to confidentiality and maintaining discretion. Ability to collaborate effectively in a team-based environment. High degree of professionalism in working with diverse groups of people, including senior executives, colleagues, community leaders and clients. Comfortable working in a fast-paced, dynamic environment. Display excellent time management skills. Adherence to compliance policies and procedures. Ability to exercise independent judgment in planning and prioritizing work Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Why Cerity Partners: Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance - day 1! 401(k) savings and investment plan options with 4%match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter Benefits Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to **************************. Applicants must be authorized to work for any employer in the U.S.

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Associate, Administrator Job Description: The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail. This position works with many of HITT's executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor. Responsibilities Catering and Concierge Service * Executes catering requests as assigned by the Office Manager * Coordinates with the Office Manager the details regarding logistics for large catering events * Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing * Sets up food and ensures that conference rooms are properly organized to host requested events * Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces * Communicates with the event organizer to ensure that all details are covered for an exceptional event experience * Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed * Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed * Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team * Collaborates with Administrators in preparing promotional items needed for events and marketing requests * Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support * Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring * Books conference rooms set-up time before the event and after the event for breakdown Administrative Support * In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map. * Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires * Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes * Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates Qualifications * A high school degree is required * Proficiency in Microsoft Office, especially Word and Outlook, is required * Knowledge of basic clerical and administrative procedures is required * Knowledge of customer service principles and practices * Basic reading and writing skills * Excellent verbal communication skills. * This position is fully on-site and is not eligible for remote work. HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.