Branch office administrator jobs in Richmond, VA - 145 jobs

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Bering Straits Professional Services (BSPS). a company within the BSNC family, is currently seeking a qualified Administrative Assistant for employment at DLA Weapons Support (Richmond, VA). This individual will assist the Equal Employment Opportunit Administrative Assistant, Administrative, Microsoft, Monitoring, Assistant, Operations, Manufacturing

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

You answer phones like a pro, juggle details without breaking a sweat, and make people feel instantly welcome. As our Front Desk Administrator, you'll be the heartbeat of the office-supporting leadership, HR, and daily operations while delivering an exceptional experience to everyone who walks through the door. Serves as the face of the company by providing an excellent impression to callers and visitors and directing them appropriately by phone or in person. Support administrative duties in the office and ensure that office is operating smoothly. Provide administrative support to Senior Leadership. Provide general administrative support for Human Resources. Essential Duties and Responsibilities: Administrative Support (75%) Answer telephone, screen, and direct calls Greet and assist visitors to appropriate destination Effectively oversee the front entrance and prioritize daily visitor/vendor schedules and tasks Awareness of employee availability to better assist visitors and callers Maintain responsibility for general office upkeep and “look and feel” Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff. Utilize Corporate Credit Card to purchase supplies, food and items necessary for office, kitchen, daily operations, events and meetings Keep kitchen areas stocked, clean, and functional Assist HR team with maintaining accurate physical filing systems including new hire paperwork, medical clearance documents, and moving terminated employee files Send out mass mailings including required HR disclosure paperwork Facilitate arrangements for sales and marketing conferences including shipping equipment and marketing materials as requested Maintain inventory of marketing materials Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, equipment repair and anything building & office related Monitor office machines and systems, and problem-solve issues as needed (including copiers, conference room scheduling, etc) Receive deliveries, sort and distribute incoming mail and handle outgoing packages including scheduling pickups Assists with onboarding new employees with workspace set-up and providing corporate apparel Other administrative duties as assigned Event Planning (25%) Assist Executive Assistant arranging event services for monthly and annual planning meetings, company Christmas party, and other events as determined by CEO. Includes logistical research and planning, day-of support, and timely event expense submissions. Coordinate food, beverages and other necessary items for onsite company meetings and events Other event planning duties as assigned Skills and Abilities Required: Excellent verbal and written communication skills Professional presentation and appearance Customer service orientated Positive attitude Strong organizational and planning skills Attention to detail Advanced Microsoft Office Suite computer skills Interpersonal skills in order to deal effectively with a variety of people Ability to relate and communicate with employees at all levels within the organization Ability to multi-task and work in a fast-paced environment Reliable and flexible Contacts: Significant daily contact with both internal and external customers, vendors, etc. Provide occasional administrative support for Richmond based leadership team, HR and visiting Sr. Leaders when needed Daily contact with Richmond based personnel Decision/Judgment: Independent judgment is used regarding day-to-day processes and procedures Guidance from management is provided for matters involving money, or for issues that will have a broad or company-wide impact Decisions are guided by a general understanding of the company's mission, vision, values, standards of operation and mutually determined strategies and objectives Effort/Working Conditions: Job is performed in a typical office environment, with no unusual physical requirements Some flexibility is required including occasional overtime to meet seasonal or other peak workload demands Onsite position Education and Experience Required: Bachelor's degree or equivalent knowledge is preferred but not required Related experience of at least 1 year is required Previous experience in an Administrative Assistant or similar role desired On the job training for a person with the required education and experience will take approximately 3-6 months

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

会社概要 株式会社山口製作所は,自動車部品の製造・販売を行うメーカーです。 1950年の創業以来,塑性加工や切削加工を軸に,樹脂成形やソレノイド組立など新たな技術にも挑戦。静岡県沼津市に本社を構え,国内外13拠点でグローバルに事業を展開しています。 私たちは,「ヒトの可能性を引き出し,モノ・コトづくりで豊かな未来をつくり出す」というパーパスのもと,変化の激しい時代に適応し,常に挑戦を続けています。そして,その挑戦を通じて,業界の「ロールモデル」となる企業を目指します。 新たな可能性に挑戦し続ける山口製作所で,一緒に未来をつくりませんか？ 山口製作所のリアルをチェック！ 「どんな人が働いているの？」「会社の雰囲気は？」 そんな疑問を解決するコンテンツをSNSで発信中！ 🔹 社長の経歴に触れる → 社長インタビュー記事 🔹 社員のリアルな声を知る → 社員インタビュー記事 🔹 職場の雰囲気をのぞき見！ → Instagram 私たちが大切にする価値観 誠実に,信頼を築こう 誠実な行動の積み重ねが信頼を生む。人・社会・未来に対して,誠実であり続ける。 即,動こう 行動の速さが,新たな可能性を生み出す。圧倒的なスピードを私たちの武器に。 壁を越えて,ひとつになろう 周囲を巻き込み,個を超えた力を生み出す。ともに挑み,未来を切り拓く。 やり抜いて,成果を出そう 失敗を恐れず挑戦し,最後までやり抜く。結果にこだわる姿勢が,価値を生み出す。 English follows1. 募集背景・ポジション概要 米国子会社（YAMAGUCHI MFG USA, Inc.）において,在庫引当管理およびインサイドセールス業務を担っていただけるバイリンガル人材を募集します。 現在,在庫引当業務は米国人スタッフが担当していますが,その業務の統括・管理を担っていただくポジションです。また,インサイドセールス担当として,取引先および日本本社との日常的な調整・連絡業務を含む営業サポート全般を担当していただきます。 2. 主な業務内容 在庫引当業務の管理（新規部品を含む納品スケジュール調整を含む） インサイドセールス業務 取引先との日常的な連絡・納期や仕様等の調整対応 見積依頼対応およびステータスの一元管理 日本本社との各種調整（在庫・見積・品質等に関する確認） 経理補助業務（帳簿入力など簡易的な会計処理） Microsoft Excel を活用した各種データ管理・文書作成（Word,Outlook等も使用） 3. 勤務地・勤務条件 勤務地： YAMAGUCHI MFG USA, Inc.（YUS 米国法人） 住所： 1771 Sheridan St, Richmond, IN 47374 USA 勤務時間： 8:00～17:00（月～金） 出張： 基本的に発生なし 雇用形態： 正社員（試用期間3ヶ月） 給与： 年収 $50,000～$60,000（スキル・経験により応相談） ビザサポート： 原則としてスポンサーなし。ただし,学生のOPTビザ保持者は応相談 就労資格： 米国内での就労資格を有する方を原則とします 4. 求める経験・スキル 必須条件： 日本語・英語のバイリンガルスキル（読み書き・会話ともにビジネスレベル） Microsoft Office（特にExcel）を用いた業務経験 日本本社・現地スタッフとの業務調整およびコミュニケーション経験 ものづくり企業での物流・在庫管理に関する経験 歓迎条件： インサイドセールス業務の実務経験 会計・経理に関する基本的な知識（帳簿入力レベル） 5. 求める人物像（ソフトスキル） 優れたコミュニケーション力と調整力を持つ方 数字や細かい業務に注意を払える方 異文化理解力があり,日米間の橋渡し役としての立場を楽しめる方 国籍・言語面： 日本人が望ましいが,日系企業での勤務経験があれば他国籍も応相談 言語・文化理解： 日本本社との業務調整がスムーズに行える方 対人関係： 日本人・米国人スタッフの双方と良好な関係構築ができる方 6. 福利厚生 医療保険補助： 本人分 月$400支給 有給休暇： 初年度10日付与 通勤手当： 支給なし リモート勤務： 不可 7. 使用ツール・システム Microsoft Excel（在庫・見積・帳簿入力等の主要ツール） その他,Microsoft Word,Outlook 等のOfficeツールを日常的に使用 その他システムは未導入（すべてMS Officeで管理） 1. Background & Position Overview We are seeking a bilingual professional to join our U.S. subsidiary, YAMAGUCHI MFG USA, Inc., to manage inventory allocation and inside sales operations. Currently, inventory allocation is handled by American staff, but this position will oversee and manage those operations. As an Inside Sales Representative, you will also be responsible for comprehensive sales support, including daily coordination and communication with clients and our Japan headquarters. 2. Main Responsibilities Management of inventory allocation operations (including delivery schedule coordination for new parts) Inside sales duties Daily communication and coordination with clients regarding delivery schedules, specifications, etc. Handling quotation requests and centralized management of their status Various coordination tasks with Japan headquarters (confirmation of inventory, quotations, quality, etc.) Basic accounting support (such as bookkeeping entries) Data management and document creation using Microsoft Excel (as well as Word, Outlook, etc.) 3. Work Location & Conditions Location: YAMAGUCHI MFG USA, Inc. (YUS US Corporation) Address: 1771 Sheridan St, Richmond, IN 47374 USA Working hours: 8:00 AM - 5:00 PM (Monday to Friday) Business trips: Generally not required Employment type: Full-time employee (3-month probationary period) Salary: $50,000-$60,000 per year (negotiable based on skills and experience) Visa support: No sponsorship in principle; however, OPT visa holders may be considered Work eligibility: Applicants must be eligible to work in the U.S. 4. Required Experience & Skills Mandatory: ilingual proficiency in Japanese and English (business-level reading, writing, and conversation) Experience using Microsoft Office, especially Excel Experience coordinating and communicating with both Japan headquarters and local staf Experience in logistics and inventory management at a manufacturing company Preferred: Practical experience in inside sales Basic knowledge of accounting/bookkeeping 5. Desired Personal Qualities (Soft Skills) Excellent communication and coordination skills Attention to detail and accuracy in numerical and administrative tasks Cross-cultural understanding and enjoyment in acting as a bridge between Japan and the U.S. Nationality/Language: Japanese preferred, but other nationalities with experience at Japanese companies will be considered Language/Cultural Understanding: Ability to coordinate smoothly with Japan headquarters Interpersonal Skills: Ability to build good relationships with both Japanese and American staff 6. Benefits Medical insurance subsidy: $400/month for the employee Paid vacation: 10 days in the first year Commuting allowance: Not provided Remote work: Not permitted 7. Tools & Systems Used Microsoft Excel (primary tool for inventory, quotations, bookkeeping, etc.) Daily use of other Microsoft Office tools such as Word and Outlook No other systems currently implemented (all management is done via MS Office)

We are seeking an organized, reliable, and detail-oriented Office Administrator/Dispatcher to join our growing HVAC team. This individual will coordinate daily service calls, support field technicians, and manage administrative and customer service functions to ensure smooth operations and exceptional customer experiences. Key Responsibilities Answer and route incoming calls in a courteous and professional manner Schedule, assign, and dispatch service calls to technicians based on location, expertise, and workload Communicate effectively between customers, technicians, and management throughout each job Update and maintain the daily service schedule and job status in the company system Process job tickets, customer payments, and related documentation accurately and efficiently Handle administrative duties such as filing, scanning, data entry, and record management Assist with customer inquiries, billing, and warranty information when needed Monitor technician time and ensure service logs are completed correctly Support management with reporting, payroll assistance, and compliance documentation Maintain a professional and positive attitude in a fast-paced environment All other duties assigned Benefits Competitive hourly pay based on experience Health, Dental, and Vision Insurance 401(k) with company match after one year of service Paid Time Off (Vacation, Holidays) Supportive, family-oriented company culture Qualifications High School Diploma or GED required; Associate's degree preferred 1-3 years of experience in office administration, dispatching, or customer service (HVAC or related trade preferred) Proficiency in Microsoft Office (Word, Excel, Outlook) and dispatching/scheduling software, Paycom HRIS. Strong organizational and multitasking skills Excellent communication, problem-solving, and customer service abilities Dependable, punctual, and team-oriented

7242 - Midlothian - 901 Murray Olds Dr, Midlothian, Virginia, 23114CarMax, the way your career should be! Provide an iconic customer experience - Summary: Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do - Essential Responsibilities: Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. Seeks win/win solutions for the customer and partners appropriately Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. Answers multi-line phone system, responds to callers' needs and direct calls as appropriate. Learn and succeed as part of a team: Pleasant, but noisy office environment Numerous distractions and disruptions due to incoming communication May require walking or standing for extended periods of time Variety of work schedules with shifts that do include nights, weekends, and holidays. Wear CarMax clothing (acquired through the company) at all times while working in the store Qualifications: Work requires ability to: Read, interpret and transcribe data in order to maintain accurate records Use resources and partnership to balance the needs of the customer and the business Understand numeric filing system Use word processing, spreadsheet and other programs, displaying intermediate PC skills Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail Lift objects that weigh as much as 15-20 lbs Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written Complete CarMax provided training as required Develop partnerships with Sales team and other departments in order to provide quality customer service Maintain confidentiality of all records, files and reports within the scope of the position Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

Job DescriptionDescription: R.A.S. Logistics is a leader in the logistics industry providing final mile delivery services and we continue to grow thanks to the experience and excellent customer service of our staff. The Logistics Office Administrator is responsible for coordinating daily driver schedules, managing delivery routes, and ensuring timely, accurate communication between drivers, customers, and internal teams. This role plays a critical part in maintaining operational efficiency, resolving delivery issues, and ensuring compliance with company and regulatory requirements. (Logistics Dispatch Office Administration Preferred) Key Responsibilities: Schedule, assign, and monitor daily delivery routes for drivers to ensure timely and accurate deliveries. Serve as the primary point of contact for drivers, addressing questions, route changes, and delivery updates. Communicate proactively with customers regarding delivery status, delays, or special instructions. Maintain accurate dispatch logs, driver records, and delivery documentation in company systems. Coordinate with warehouse staff to ensure orders are staged and ready for dispatch. Monitor GPS tracking systems to ensure efficient route management and compliance with driving hours. Address and resolve operational issues quickly to minimize disruptions. Assist in onboarding new drivers, including providing route training and ensuring completion of necessary forms. Support compliance with DOT and safety regulations by maintaining accurate records and reporting requirements. Prepare and submit operational reports to management as required. Requirements: Qualifications: High school diploma or equivalent Previous experience in dispatch, logistics, or transportation administration required. Strong organizational and multitasking skills with attention to detail. Excellent communication and problem-solving abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and dispatch/logistics software. Ability to work effectively in a fast-paced, high-pressure environment. Knowledge of DOT regulations and transportation compliance is a plus. Work Environment: Office-based role with frequent communication with drivers, customers, and warehouse staff. May require occasional overtime or weekend work to meet operational needs. Physical Requirements: Ability to sit and work at a computer for extended periods. Light lifting of office materials and supplies may be required. Office Administrator benefits include the following. Excellent base wage Insurance available 1st of month after 30 days; Retirement plan available 1st of month after 90 days; Retirement match provided after 1 year Affordable Medical, Dental and Vision Insurance. Company provided life insurance and additional voluntary life insurance available. Company provided short- and long-term disability. Excellent 401k match of 100% on first 3% then 50% on next 2% R.A.S. Logistics is proud to be an Equal Opportunity employer.

Job DescriptionDescription:Love your job and fuel your passion. As a Mechanical Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements: Your Requirements and Qualifications: A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/Veteran/Disability Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

Introduction Do you have the PRN career opportunities as a(an) Office Coordinator PRN you want with your current employer? We have an exciting opportunity for you to join Johnston-Willis Hospital which is part of the nations leading provider of healthcare services, HCA Healthcare. Benefits Johnston-Willis Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: * Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as telemedicine services and free AirMed medical transportation. * Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. * Fertility and family building benefits through Progyny * Free counseling services and resources for emotional, physical and financial wellbeing * Family support, including adoption assistance, child and elder care resources and consumer discounts * 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) * Employee Stock Purchase Plan * Retirement readiness and rollover services and preferred banking partnerships * Education assistance (tuition, student loan, certification support, dependent scholarships) * Colleague recognition program * Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) Learn more about Employee Benefits Note: Eligibility for benefits may vary by location. Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Office Coordinator PRN where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise! Job Summary and Qualifications SPECIFIC ELEMENTS AND ESSENTIAL FUNCTIONS* 1. Assures satisfaction of customers (patients, visitors, physicians and staff) 2. Participates in department PI projects 3 Demonstrates effective communication 4. Provides support to the staff and director 5. Demonstrates an understanding of hospital and department policies and procedures. 6. Promotes cost effective unit operations. 7. Complies with professional, regulatory, governmental and department standards 8. Maintains patient's schedule and medical records based on facility standards QUALIFICATIONS: EDUCATION: At least High School graduate; AHA Healthcare Provider CPR EXPERIENCE: Required - 3 years clerical and/or receptionist duties; intermediate computer skills Preferred - Proficient in use of Excel, Power point and Word; exposure to medical terminology and at least 3 years medical office experience Johnston-Willis Hospital has provided quality healthcare services since 1909, giving patients access to highly-trained physicians and advanced technology. With more than a century of pioneering healthcare, our 290+ bed hospital is one of the leading acute care facilities for Greater Richmond and the Tri-Cities area. We offer a full range of healthcare services, with specialties in cancer care, and neuroscience at our first-in-Richmond Neuroscience and Gamma Knife Center, and we are the first in the United States for HCA Healthcare, and the first in Central Virginia to offer Focused Ultrasound for essential tremors. With our sister facility, Chippenham Hospital, weve provided and continue to provide a wide range of services to Central Virginia. "Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Office Coordinator PRN opening. We review all applications. Qualified candidates will be contacted for interviews. Unlock the possibilities and apply today! We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

Job Description StyleCraft Homes is a locally owned family of companies with the mission to Create Communities that Inspire People to Live Up. We are seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks, coordinating events, and supporting staff. This position requires strong communication skills, attention to detail, and the ability to multitask effectively in a dynamic environment. This role is 100% onsite and in person. Duties Oversee daily office operations and ensure a productive work environment. Manage calendars, schedule meetings, and coordinate appointments. Manages conference rooms and all technology in the office. Organizes and manages building and office maintenance. Greets visitors, answers phone and directs inquiries professionally. Assist in event planning, including organizing logistics and vendor management for company events. Maintains system and security access. Perform clerical tasks such as filing, data entry, and maintaining office supplies inventory. Communicate effectively with staff, vendors, and clients to facilitate smooth operations. Maintain accurate records of schedules and appointments for all departments. Requirements Proven experience in office management or administrative roles. Strong drive to meet deadlines and find solutions timely. Strong organizational skills with the ability to manage multiple tasks simultaneously. Highly professional, clear communicator with the ability to work independently within a fast-paced environment with sometimes shifting priorities Excellent communication skills, both verbal and written. Tech savvy, comfortable utilizing multiple systems and troubleshooting issues. Experience in event planning and vendor management is highly desirable. Ability to work independently as well as part of a team. A proactive approach to problem-solving and decision-making. We offer an excellent compensation and a comprehensive benefits package, including medical/dental/vision/prescription insurance, 401(k) with a company match, income protection insurance, and much more! Join us as an Office Coordinator where you can contribute to our team's success become part of a collaborative team.

As an Office Administrator, you are an invaluable asset who is critical to the success of the organization. The office runs like a well-oiled machine because of your hard work and efforts. Technology is second nature to you - you are comfortable using computers and other office equipment to complete administrative and human resources-related tasks. Maintaining a relationship with our employees and clients is a breeze because of your exceptional ability to communicate. You are extremely dependable and put your best effort into all responsibilities. You get the "big" picture and want to contribute accordingly - and that's why you'll have all the opportunity for career growth within our company you'll want. Responsibilities Resposibilities * Perform accounting, human resources and other administrative duties with supervision. * Process payroll, accounts payable, accounts receivable and invoicing. * Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances. * Process new hire, job changes, pay rate changes, and terminations * Complete various human resource related forms, such as employment verification paperwork. * Track immigration status and updating I-9s as required. * Process benefits (including new enrollments, open enrollment and update as required). * Assist with warning reports. * Process leave of absence and short-term disability claims. * Assist with other HR issues as needed. * Maintain and update certificates of insurance. * Enter vendor invoices into the accounting system accurately and timely. * Reconcile vendor statements and resolve discrepancies. * Generate and send invoices to customers in accordance with contract terms. * Monitor outstanding invoices and ensure accurate records are maintained. * Follow up on past-due accounts via phone and email. * Work with customers to resolve billing issues. * Maintain accurate records of collection efforts and provide reports on aging receivables. * Oversee building and equipment maintenance. * Responsible for computer network support. * Support receptionists and administrative management of the office. * Other duties as assigned. Qualifications Qualifications * High school diploma or GED. Bachelor's degree (HR related) preferred. * Minimum 2 years of experience of HR and payroll experience with an HR degree * 4 years of HR and payroll experience without an HR degree. About Us ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record's Top 500 Design Firms (April 2025), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit: ******************* ECS is an Equal Opportunity Employer. To learn more, click here.

Village Behavioral Health is seeking a highly organized, detail-driven Office Administrator / HR Support professional to keep our office running smoothly and support HR operations. If you thrive in a fast-paced environment, love keeping things organized, and want a role where your work truly matters this is the job for you. What You'll Do Serve as the main point of contact for staff, visitors, and vendors Manage office operations, shared inboxes, scheduling, and supply ordering Process incoming and outgoing mail; track time-sensitive Medicaid/licensing documents Support accounts payable: invoices, receipts, vendor communication Assist HR with onboarding, orientation, PEC tracking, and personnel file maintenance Upload documents into BambooHR, maintain digital personnel files Track supply inventory, maintenance requests, grocery cards, and equipment Support leadership with audits, compliance, and special projects What We're Looking For 1-2+ years administrative, office management, HR support, or customer service experience Strong skills in Microsoft Office, email systems, and document management Exceptional organization, communication, and follow-through Ability to multitask and manage deadlines in a fast-paced environment Experience with BambooHR, Relias, accounts payable, or healthcare/behavioral health settings is a plus Why Join Village Behavioral Health? Mission driven behavioral health agency Growth oriented environment Supportive leadership Meaningful work serving individuals, families, and communities Apply Today! If you're dependable, organized, and ready to support a team dedicated to making a difference, we'd love to meet you. Equal Employment Opportunity (EEO) Village Behavioral Health (VBH) is an Equal Opportunity Employer committed to equity, diversity, and inclusion. We encourage applicants from all backgrounds to apply.

The Office Administrator will be responsible for maintaining company records, providing administrative and communication support, and maintaining the day-to-day operations across the branch. Must be detail-oriented, excellent communication skills, and able to multi-task. RESPONSIBILITIES Serve as an initial contact for the branch by answering the phone and directing calls to the appropriate team member Ensures a seamless billing process for our customers Accounts Payable invoice entry Assist the branch manager with administrative tasks Utilize different software applications such as MS Word MS Excel, and MS PowerPoint to maintain accurate records Accept and disseminate incoming mail; accordingly, Prepare outgoing mail and correspondence, including e-mail, couriers, and deliveries Create and maintain a filing system for physical records Maintain office supply inventories and purchasing needs Always maintain strict confidentiality Demonstrates a commitment to company mission, vision, and core values REQUIREMENTS High school diploma/GED required 1+ years of experience in an administrative setting Excellent verbal and written communication and presentation skills Superior interpersonal skills with the ability to interact with employees at all levels of the organization Ability to think independently and critically, analyze and solve problems, and successfully implement solutions Possess a strong attention to detail Effective time management and prioritization skills; must be flexible and demonstrate the ability to change course quickly as needed Experience with Microsoft applications BENEFITS Medical Insurance Dental Insurance Vision Insurance Company Paid Life Insurance Disability Insurance 401(k) (with company matching) Paid Time Off Paid Holidays

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Summary/Objective We are a high-volume dermatology practice searching for a business office representative who either has a certification in medical coding or is studying to receive one in the near future. This listing is for a full-time hybrid position in our Richmond, VA office and may include a combination of medical coding, insurance and self-pay billing, self-pay collections, and medical records processing. The ideal candidate will be extremely detail oriented, an expert multitasker, and an independently motivated worker who takes initiative and has a strong desire to learn. This person will be working closely and collaboratively with our current team to reach shared professional goals and meet project deadlines. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Veradigm medical software preferred. Experience using Microsoft Office Suite programs including Word, Excel, Teams, and Power Point required. Utilizes knowledge of CPT, ICD-10, HCPS coding guidelines plus all applicable federal, state, local, and payer specific directives to analyze and interpret patient medical records, encounter sheets and/or reports in order to assign, verify, and/or sequence accurate codes from the patient medical records. Identifies, analyzes, and resolves claim denial payment issues according to established departmental policies and independently resolves all coding associated payer denials by providing supporting medical documentation to the payer or correcting the internal claim error. Efficiently assists customers with patient billing inquiries. Identifies unpaid balances (insurance and patient) through A/R reports and takes appropriate actions. Generates revenue by making payment arrangements; collecting accounts; monitoring and pursuing delinquent accounts. Collects delinquent account balances by establishing payment arrangements with patients; monitoring payments; and following up with patients when payment lapses occur. Assists in reviewing accounts and preparing them for outside collections. Posts patient and insurance payments (including electronic payments) and performs daily reconciliation of payments. Communicates regularly with providers as needed to clarify documentation issues or other related issues pertaining to both coding and billing. Completes medical form requests, supplies patients with completed documentation, including but not limited to cancer policies and disability request forms. Issues billing statements and tracks payments for the release of medical records in accordance with federal and state guidelines. Follows procedures, protocols, and rules to perform job duties while adhering to policies set forth by the company. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Required Skills Patient Care Focused Ethical Conduct Personal Effectiveness/Credibility Technical Capacity Time Management Attention to Detail Communication Skills Collaborative Problem Solving SupervisoryResponsibility This role has no supervisory responsibilities. Employee reports directly to the Bookkeeping supervisor. WorkEnvironment After a 90-day probationary period this job will operate in a hybrid office setting where the employee will work every other day in the office/ at home. Employee will utilize standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. PhysicalDemands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Perform tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, use of a computer and using general office equipment - fax machines, telephones, copiers, and scanners. Have a sufficient ability to communicate, through sight, hearing, and/or otherwise, to perform assigned tasks, and maintain proper job safety conditions. Demonstrate cognitive ability to: Follow directions and routines Work independently with appropriate judgment Concentrate, memorize, and recall Identify logical connections and determine the sequence of response Position Type and Expected Hours of Work This is a full-time position. Days and typical hours of work are Monday through Thursday, 7:30 a.m. to 5 p.m. and Fridays 7:30 a.m. to 12:45 p.m. Travel No travel is expected for this position. Required Education and Experience High school diploma or GED diploma. Knowledge of ICD-10, CPT and HCPCS. Must have experience with insurance follow-up on denials and appeals. Preferred Education and Experience Three years of experience in the medical field. Certified Professional Coder certification or an associate's degree in medical coding. Additional Eligibility Qualifications None required for this position. Work Authorization/Security Clearance Must be authorized to work in the United States of America. Must acknowledge and agree to the practice's drug and alcohol policies and a criminal background check. Dermatology Associates of Virginia is an Equal Employment Opportunity (EEO) employer.

Why Winebow? At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward. We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity. ESSENTIAL FUNCTIONS Promptly and accurately opens mail, prepares deposits and applies payments against the accounts receivable. Compiles, validates and enters documents -- such as invoices, returns, debits, credits, Pickup Requests, checks, etc. -- substantiating business transactions, verifying accuracy and ensuring compliance with regulatory requirements. Verifies and posts details of business transactions, such as funds received, to accounting databases. Reconciles customer accounts by resolving A/R discrepancies and problems. Issue customer price corrections and other credits in accordance with departmental procedures. Responds to customer or salesperson A/R inquiries and makes/sends outgoing calls, emails, letters and/or faxes as needed or assigned. Performs all other duties assigned by supervisor/manager. Meets agreed upon goals and objectives effectively and in a timely manner. Arrives to work, meetings, appointments and other work-related functions on time and as scheduled. OTHER FUNCTIONS Generates standard reports as needed. Follows all safety policies and procedures; communicates hazards and/or suggests improvements to manager. Performs any other duties as assigned. WORKING CONDITIONS Normal office environment EQUIPMENT/MACHINERY USED Telephone, fax machine, copier, computer, calculator, scanner PHYSICAL REQUIREMENTS Lifting up to 20 lbs., bending, sitting, standing, manual dexterity, reaching, visual acuity. MINIMUM REQUIREMENTS High school diploma 2-3 years' experience in A/R with thorough knowledge of accounting principles and terminology Excellent math, interpersonal, communication skills. Intermediate Excel knowledge is a must. Highly detail-oriented with proven ability to organize and prioritize assignments. 10-key data entry by touch, 10,000 kph minimum, required.

Service Center Midlothian - Grove Rd Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY * Benefits from day one: Immediately eligible for medical, dental and vision * Industry Comparable Pay - Paid weekly and eligible for overtime * Paid Vacation & Holidays - Can begin accruing day 1 * Career growth opportunities - we promote from within! * A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: * 2+ years of experience within a customer facing environment * 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) * Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE * Effective verbal and written communication skills * Ability to navigate multiple software systems, i.e., Microsoft Office Suite * Work through competing priorities and adapt easily to a fast-paced environment * Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer