Branch office administrator jobs in Rochester, NY - 173 jobs

Benefits: Dental insurance Health insurance Paid time off We Offer Compensation Listed pay includes hourly base pay and performance bonuses. Annual performance review with merit increase. Benefits Health, dental, vision, and pet insurance. Paid time off. Retirement plan with competitive company match. Advancement Internal promotions with ongoing paid professional development. No degree is required. We offer a 4-week paid training program. Perks A typical schedule does not include weekends or late evenings. Employee appreciation lunch at our favorite local spot. Open door policy with the owner. A Day in the Life of an Office Coordinator Manage delivery and service scheduling, maximizing customer service and efficiency of company resources. Coordinate installations between the sales and service teams. Maintain equipment service schedules. Follow up and manage service issues. Cultivate relationships with customers, providing proactive service and addressing customers inquiries and complaints. Maintain comprehensive records of customer interactions, scheduling issues, and service concerns. Communicate scheduling changes internally and with affected customers. Maintain the office calendar. Handle over-the-counter customer orders. Requirements No degree or certification is required. Office, admin, or customer service experience is required. High school diploma is required. Moderate proficiency in Microsoft Word and Excel. Culligan - Overview As the world's leading water experts, we deliver high-quality water solutions to residential, commercial, and industrial customers. Culligan International offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. We celebrate our employees by focusing on increasing pay, offering benefits, and providing opportunities for skills training. Culligan - Values Serve Others Put Relationships First No Jerks We believe in Hiring Transparency-because your time and effort deserve respect. Here's what you can expect when you apply with us: A phone call within 24 hours An in-person interview within 48 hours An offer letter-and lunch with the owner-within 7 days Compensation: $20.00 - $24.00 per hour About Culligan Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now. Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry. This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Vision insurance Benefits & Perks Opportunity for growth within a small, fast-paced company Flexible scheduling options Competitive compensation Job Summary We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY. This role is integral to the smooth operation of our legal support services. As the Service Department Administrator, you will manage key administrative functions related to process serving. Responsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. Key Responsibilities Accurately enter case-specific information and documentation into proprietary software Organize, maintain, and prepare case files for internal and external review Generate and review affidavits of service in accordance with legal standards Provide cross-departmental administrative support as needed Communicate effectively with clients and process servers to facilitate service completion Perform skip tracing to locate individuals as required Review internal documentation to ensure accuracy and completeness Prepare and issue client invoices upon completion of services

Job Description Job Title: Office Coordinator Reports To: Controller Pay Range: $18.00 - $22.00 per hour The Office Coordinator serves as the primary point of contact for visitors and plays a key role in supporting day-to-day office and administrative operations. This position ensures a professional front-office experience while assisting with administrative and accounting-related functions. Key Responsibilities Office Coordination / Front Desk Greet visitors in a professional and welcoming manner and complete all required security check-in procedures Coordinate incoming and outgoing mail, deliveries, and general office logistics Support overall office administrative needs to ensure smooth daily operations Accounting & Office Administration Support Provide support for day-to-day accounting administrative activities Assist with invoice distribution, statement preparation, and related correspondence Maintain office supplies and inventory; coordinate ordering and restocking as needed Manage petty cash and maintain accurate tracking in accordance with company procedures Perform additional administrative duties as assigned Qualifications 1-2 years of experience in office administration or a related role Strong verbal and written communication skills Professional and courteous demeanor when interacting with visitors, staff, and vendors Comfortable discussing payment status and following up on past-due balances Strong organizational skills with a high level of attention to detail Experience with accounting or ERP systems preferred (e.g., Sage Intacct, NetSuite) Equal Opportunity Employer in compliance with ADA regulations.

of Office Admin is primarily responsible for performing all aspects of office management and customer contact to ensure smooth and efficient operation of the office, and helping in some other client document preparation and service tasks. The job also entails preparing financial filings , for which training will be provided . This position will report to a senior manager. The key elements of job description are: • Administrative help • Handle phone calls • Respond to emails • Edit and clean up Word documents • Client financial filings (training will be provided) • Miscellaneous tasks (training will be provided) • Long-term position • 25 to 30 hours/week • Some flextime • Excellent learning and growth opportunities This is a part-time position and does not offer health benefits . Qualifications • Associate or Bachelors d egree (Business/Accounting preferred) • English skills (speaking / listening / writing) • Ability to sit at desk and work with computer in quiet environment • Attention to detail • Expertise in Microsoft Word (required) • Computer skills and understanding of basic accounting (a big plus) Additional Information Starting date is as soon as possible . All your information will be kept confidential according to EEO guid elines.

Job Description Are you looking to start a rewarding career in local government... Ontario County is seeking qualified Typist and Office Specialist I applicants for openings in jurisdictions across Ontario County. Jurisdictions under the Ontario County Department of Human Resources include Ontario County, its Cities, Towns, Villages, School Districts, the Finger Lakes Community College and the Board of Cooperative Educational Services. A civil service exam is required for Typist/Office Specialist I and applications are accepted on a continuous basis. Applications received or postmarked by the first Wednesday of the month will sit for the exam on the third Wednesday of the month. Residency Requirements: Candidates must have been legal residents of Ontario, Livingston, Monroe, Seneca, Steuben, Wayne, or Yates County for at least one month immediately preceding the examination date. Minimum Qualifications: Either: 1. Graduation from high school or possession of a high school equivalency diploma; OR 2. One year of clerical experience that involved typing. Note: An advanced education degree received may substitute for (1) or (2) above. DO NOT APPLY ONLINE THROUGH THIS JOB BOARD FOR THIS EXAM. APPLY ONLINE AT ******************************************* EOE Powered by JazzHR hHhWQA

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilized on naval fleets across our allied navies around the globe. As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defense customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed. We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, and expendables. Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide! This unique position will be a roughly 90/10 mix of roles as a Project Coordinator/Office Administrator for Antisubmarine Warfare (ASW) Receivers Repairs and Facility Security Officer (FSO) responsibility for the Victor, NY facility. As a Project Coordinator/Office Administrator the candidate coordinates project activities and information to support project controls and reporting, such as monitoring completion of project tasks, monitoring costs against estimates, monthly updates on ETCs (Estimates to Completion), producing and maintaining project schedules for assigned projects and bids, and liaising between engineering and manufacturing groups and other business functions to ensure the smooth progress of projects. While also handling day-to-day administrative tasks, ensured efficient office operations, maintained a positive work atmosphere, and maintained organized records. As Facility Security Office (FSO) the candidate will maintain/enhance the security posture inside the facility to Ultra employees and visitors by overseeing the system security program and policies for our accredited systems. Ultra Maritime Security Office will provide appropriate security program and policy training. Nationality Requirements Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers. Job Description Project Coordinator/Office Administrator Responsibilities (90%): * Gathers program financial, schedule, and technical information to support simple to intermediate project controls and reporting. * Monitors completion of project tasks through frequent communication with all members of the project team and supporting functions. * Problem solves and negotiates priorities through manufacturing via attendance at production planning meetings and regular reviews. * Prepares and maintains project plans, work breakdown structures and ETCs maximizing use of all available project management tools. These tasks would be accomplished mostly through Excel but might include exposure to MS Project. * Prepares and maintains relevant business system information for contract execution. * Welcome visitors, coordinate meetings, appointments and directing various administrative projects; plan in-house or off-site activities of the organization. FSO Responsibilities (10%): * Maintaining a working knowledge of systems functions, security policies, technical safeguards, and operational security measures. * Assist in developing and implementing an effective system security education, training, and awareness program while commanding adequate resources. Qualifications: * Associate's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience. * Proficient in the use of Microsoft Project or equivalent, and Microsoft Office. Desired Skills: * Basic understanding of DoD contracting methodologies. * Basic understanding of program management techniques. * Self-motivated, accepts authority and responsibility. * Strong Organizational Abilities- disciplined, sets priorities, meets deadlines, handles multiple tasks and responsibilities. * Possesses basic knowledge of CUI (ITAR/EAR) regulations. * Possesses or has the capacity to be trained to understand, explain, interpret, and apply rules, regulations, directives, and procedures IAW applicable Security requirements. Expected Compensation: The expected compensation for this role is between $50,000-$60,000 annually. Please note, this is the expected compensation however, Ultra Maritime considers many factors in determining compensation prior to offer, such as: responsibilities and scope of role, candidate's work experience and education related to position, applicable certifications or trainings, business and market conditions. #MAR #LI-onsite #li-zn1 Diverse & Inclusive Employer Ultra Maritime is a proud Equal Opportunity Employer committed to fostering a respectful, and diverse workplace. We welcome applicants from all backgrounds and do not tolerate discrimination of any kind. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws. As a defense contractor, we are dedicated to maintaining the highest standards of integrity and security. We operate a drug-free workplace and, where permitted by law, conduct pre-employment background checks and substance abuse screening. We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more! Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email ************************ Company: Ultra Maritime

Job DescriptionDescription:Secretary - Outpatient ClinicConifer Park is looking for a secretary to join our outpatient team in Rochester, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and coordinating special meetings.Requirements: High School Diploma or GED with 1-3 years clerical experience. Must be proficient in typing and have excellent communication and computer skills required. CPR is required within 6 months of hire. We offer competitive wages, benefits, and a pension plan in a supportive working environment. Background checks, pre-employment & drug screenings required. We are an equal opportunity employer according to current standards.

Temp To Full-Time Beyond TalentEdge is recruiting for a Secretary for a local healthcare system. We are seeking a detail-oriented and service-driven individual to join our team as a Secretary. This role plays a key part in supporting our patients and clinical teams by ensuring timely and accurate delivery of the Important Message from Medicare (IMM). A strong focus on customer service and daily mobility is essential, as the position requires significant walking and face-to-face interaction with patients. Responsibilities: Run and review daily reports in the EPIC electronic medical record system to identify patients requiring the Important Message from Medicare (IMM) form. Filter and organize report data to prioritize outreach. Communicate with the Social Work team to confirm discharge plans and patient status. Personally visit hospital units to deliver and obtain patient signatures on the IMM form. Accurately document the delivery and acknowledgment of IMM in the medical record. Maintain and update an Excel tracking spreadsheet with status information and patient details. Provide exceptional customer service to patients, families, and internal staff. Qualifications: High school diploma or equivalent required; associate degree preferred. Prior experience in a healthcare or customer service setting strongly preferred. Familiarity with EPIC or similar electronic health record systems is a plus. Proficiency in Microsoft Excel and basic data entry. Excellent interpersonal and communication skills. Ability to walk and stand for extended periods throughout the day. Strong organizational skills and attention to detail. Salary & schedule: $20 M-F 8am- 4:30 rotating weekend availability Beyond TalentEdge is an Equal Opportunity Employer. It is the policy of Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilized on naval fleets across our allied navies around the globe. As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defense customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed. We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, and expendables. Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide! This unique position will be a roughly 90/10 mix of roles as a Project Coordinator/Office Administrator for Antisubmarine Warfare (ASW) Receivers Repairs and Facility Security Officer (FSO) responsibility for the Victor, NY facility. As a Project Coordinator/Office Administrator the candidate coordinates project activities and information to support project controls and reporting, such as monitoring completion of project tasks, monitoring costs against estimates, monthly updates on ETCs (Estimates to Completion), producing and maintaining project schedules for assigned projects and bids, and liaising between engineering and manufacturing groups and other business functions to ensure the smooth progress of projects. While also handling day-to-day administrative tasks, ensured efficient office operations, maintained a positive work atmosphere, and maintained organized records. As Facility Security Office (FSO) the candidate will maintain/enhance the security posture inside the facility to Ultra employees and visitors by overseeing the system security program and policies for our accredited systems. Ultra Maritime Security Office will provide appropriate security program and policy training. Nationality Requirements Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers. Job Description Project Coordinator/Office Administrator Responsibilities (90%): · Gathers program financial, schedule, and technical information to support simple to intermediate project controls and reporting. · Monitors completion of project tasks through frequent communication with all members of the project team and supporting functions. · Problem solves and negotiates priorities through manufacturing via attendance at production planning meetings and regular reviews. · Prepares and maintains project plans, work breakdown structures and ETCs maximizing use of all available project management tools. These tasks would be accomplished mostly through Excel but might include exposure to MS Project. · Prepares and maintains relevant business system information for contract execution. · Welcome visitors, coordinate meetings, appointments and directing various administrative projects; plan in-house or off-site activities of the organization. FSO Responsibilities (10%): Maintaining a working knowledge of systems functions, security policies, technical safeguards, and operational security measures. Assist in developing and implementing an effective system security education, training, and awareness program while commanding adequate resources. Qualifications: Associate's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience. Proficient in the use of Microsoft Project or equivalent, and Microsoft Office. Desired Skills: Basic understanding of DoD contracting methodologies. Basic understanding of program management techniques. Self-motivated, accepts authority and responsibility. Strong Organizational Abilities- disciplined, sets priorities, meets deadlines, handles multiple tasks and responsibilities. Possesses basic knowledge of CUI (ITAR/EAR) regulations. Possesses or has the capacity to be trained to understand, explain, interpret, and apply rules, regulations, directives, and procedures IAW applicable Security requirements. Expected Compensation: The expected compensation for this role is between $50,000-$60,000 annually. Please note, this is the expected compensation however, Ultra Maritime considers many factors in determining compensation prior to offer, such as: responsibilities and scope of role, candidate's work experience and education related to position, applicable certifications or trainings, business and market conditions. #MAR #LI-onsite #li-zn1 Diverse & Inclusive Employer Ultra Maritime is a proud Equal Opportunity Employer committed to fostering a respectful, and diverse workplace. We welcome applicants from all backgrounds and do not tolerate discrimination of any kind. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws. As a defense contractor, we are dedicated to maintaining the highest standards of integrity and security. We operate a drug-free workplace and, where permitted by law, conduct pre-employment background checks and substance abuse screening. We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more! Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email ************************ Company: Ultra Maritime

Under limited supervision performs administrative assistant duties for the Director of Facilities, Maintenance, Environmental Health & Safety, and Project Management departments. Coordinates vendor contracts, quotes, and invoices. Will oversee the administrative support for the Director of Facilities; Maintenance, Project Management, Environmental Health & Safety, and Operating Engineers. Assist in coordinating all necessary functional needs of the department to ensure a smooth operation as stated below. Supports department budget, timekeeping, and regulatory compliance tracking needs that fall in scope across the department **Salary Range:** $22.23-$29.66 an hour _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Auto req ID:** 17851BR **Job Requirements:** Education: High School Diploma or GED, or equivalent combination of education and experience. Associate's Degree in Secretarial Science (preferred). Experience: 3-5 years experience or equivalent combination of education and work experience in a busy office environment. Skills: Knowledge of MS Word, Excel and Power Point required; Ebuilder, CMMS knowledge preferred. Needs to be organized and take initiative. **Employment Status:** Full-Time **Hours/Week:** 40 **Posting Title:** Facilities Office Coordinator **City:** Rochester **Work Shift:** Days **Area of Interest:** Clerical The Hospital is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 601 Elmwood Ave, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 400162 Deans Office M&D Work Shift: UR - Day (United States of America) Range: UR URG 108 H Compensation Range: $24.91 - $34.87 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** The Office of Academic Affairs, within the School of Medicine and Dentistry (SMD), is responsible on behalf of the Dean, for a wide range of activities and projects involving faculty affairs, currently comprised of over 3,500 faculty members. Under general direction and minimal oversight, the Administrator I manages the appointment, reappointment and promotion process for Professional, Service, Non-doctoral and Research Assistant faculty ranks within the University of Rochester School of Medicine and Dentistry (URSMD), as well as reappointments for academic Assistant Professor faculty. Within the Office of Academic Affairs (OAA), this position provides comprehensive administrative services for Professional, non-doctoral, Research Assistant faculty appointments and academic Assistant Professor reappointments within the URSMD. Requires diplomacy and a high degree of sensitivity and confidentiality. Serves as a resource to deans, department chairs, center directors, faculty and administrative staff regarding the hiring and appointment process. Serves as a liaison between OAA and the Provost's Office. **ESSENTIAL FUNCTIONS** + **Faculty appointments** : Exercising independent judgement, serves as spokesperson for interpreting and applying policies, regulations and bylaws and communicating instructions regarding Professional, non-doctoral and Research Assistant Professor appointments to deans, department chairs, administrators and faculty. Ensures regulations and policies for faculty recruitment and appointment processes are followed and maintained throughout the appointment process. Interprets the SMD Regulations of the Faculty and in a clear, concise manner, provides interpretations to SMD departments and centers (including time-allowed in rank, provisions for PT faculty, length of notification to faculty required if they will not be reappointed, etc). + Independently reviews and evaluates documentation required for faculty appointments, reappointments and promotions. Ensures accuracy and completeness. Coordinates and ensures appropriate finance approval as well as approval from the Vice Dean for The Office of Academic Affairs. Reviews and approves faculty business processes within my URHR, and positions integrated between URFaculty and my URHR, as well as appointment materials uploaded through the SMD PMR (Promotions and Reappointment Manager software). + Facilitates the review and approval for academic Assistant Professor faculty reappointments. Review materials, advise departments, seek Vice Dean approval, and update appointment data in SMD Faculty Roster. + Manages **coordination of the activities of the MEDSAC Steering Committee** (school-wide promotion and tenure committees), including scheduling meetings, confirm committee attendance, assuring quorum. Assemble associated materials for Provost and Board of Trustees approval, construct Provost actions for appointments one year of length of less, distribute Provost and BOT letters to department administrators and chairs. + Keeps process documentation for tasks related to MEDSAC Steering Committee and related actions and processes. + **Data Management** : Analyzes statistics and prepares reports from data within Academic Affairs (SMD Faculty Roster, Faculty Recruitment form system, and my URHR related to new faculty recruitment and appointments. With minimal oversight, responds to data requests for Professional, non-doctoral and Research Assistant Professor appointments. + Maintains accuracy of appointment data in internal (Faculty Roster) and external databases (AAMC Famous database) + Responds to inquiries and correspondence involving the interpretation of University as well as departmental policy, regulations, procedures, etc.; Compiles and analyzes statistics and prepares analytical and evaluative reports; writes operating or procedure manuals, instructions, etc. and prepares materials for publication about the unit's activities. + Policy Development and Training: Exercises independent judgement to ensure maximum efficiency in implementing school policies and procedures. Under general direction, writes and revises procedures and guidelines for academic affairs that serve as the basis for administration of recruitment, appointment, reappointment and promotions. + Participates in planning meetings, conferences, etc. and coordinates as needed literature, announcements, or other materials. + Cross coverage with team members as needed, may include coverage for team members for appointments in additional faculty ranks, requires working understanding of SMD faculty regulations and SMD Required Paperwork, supply ordering, Iron Mountain file retrieval. + Other duties as assigned. **MINIMUM EDUCATION & EXPERIENCE (Required)** + Bachelor's Degree + 1 year or equivalent combination of education and experience **KNOWLEDGE, SKILLS AND ABILITIES (Required)** + Leadership and excellent organizational skills + Close attention to detail + Skilled with Microsoft Office software, including Outlook, Word, Excel and Powerpoint + Proficient in database management and reporting software The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

Assistant Project Manager / Project Assistant Design-Build Construction | Rochester, NY Area - Onsite with Local Site Visits(Must be local) A growing design-build construction firm is seeking an Assistant Project Manager/Project Assistant to support commercial, industrial, retail, and office construction projects from pre-construction through close-out. This is a hands-on role ideal for someone early in their construction project management career who wants exposure to the full lifecycle of design-build projects while working closely with experienced leadership. This position is open due to internal growth and promotion, offering strong long-term development potential within a collaborative, tight-knit team. As an APM / Project Assistant, youll support day-to-day project execution and coordination, working closely with project managers, architects, engineers, subcontractors, and internal teams. Responsibilities include: Collaborating with architects, engineers, and project partners to help define scope, requirements, and execution plans Assisting with subcontractor and vendor coordination, including pricing reviews and support with negotiations Coordinating permits, licenses, inspections, and required approvals Creating, reviewing, and tracking shop drawings and submittals Supporting manpower, equipment, and material planning to keep projects on schedule and within budget Helping schedule construction activities and track timelines from start to finish Ordering materials and equipment and monitoring deliveries to prevent delays Providing on-site support to field crews and assisting with daily jobsite coordination Tracking project progress and preparing updates and documentation Supporting safety compliance and addressing issues as they arise Assisting with overall construction oversight, coordination, and close-out activities Tools & Systems Youll Use Smartsheet Microsoft Excel & Outlook TSheets QuickBooks Project management software (currently implementing a new system) What Were Looking For Required: 23 years of experience in a similar role within the construction industry Strong organizational skills with the ability to manage multiple tasks and priorities Clear communication skills and a collaborative, team-first mindset Nice to Have: Experience with estimating or takeoff software Exposure to AutoCAD or construction drawings Familiarity with design-build environments Salary:$50,000 $70,000 (depending on experience) Schedule:MondayFriday, 8:00 AM 5:00 PM Please Note:This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions

Job DescriptionDescription: We're looking for an energetic, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success. This part-time position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures. Here is a summary of the benefits we offer: 401k Retirement Plan with Company Match Paid Time Off Paid Holidays Annually Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team. Contact us now to learn more about this great opportunity! Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member. Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners. Requirements: Minimum Educational Requirements: High School Diploma or equivalent. Must be Certified Occupancy Specialist (affordable sites). Knowledge of LIHTC (affordable sites) NYS Notary License must be obtained within six months of hire. Must obtain CMH (Affordable) or ARM (Market) within one year of hire. Special Skills/ Work Conditions Required: Must be able to communicate in Spanish (verbal and written) with residents. Must have complete knowledge of all phases of leasing and resident retention. Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills. Must be computer proficient in Microsoft Office and ability to navigate the Internet. Must be able to manage a flexible schedule including overtime. Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis.

The Administrative Assistant - Operations & Finance provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. Marketing Support Assist in coordinating marketing materials, social media posts, and newsletters. Help update community page with content under supervision of the Marketing and Operations team. Maintain inventory for career fairs and trade shows. Support the planning and logistics of company events, trade shows, or community outreach. Compile and distribute basic marketing reports or engagement metrics as directed. General Administrative Duties Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2-4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude. Salary Description $22.00 - $25.00

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:WLLC Office CoordinatorPosition Type:Professional / UnclassifiedDepartment:LSUAM HSS - WLLC - Human Resources (Charles Cloutier (00075933)) Work Location:0316 Campbell B. Hodges HallPay Grade:Professional Hourly: The Department of World Languages, Literatures, & Cultures is seeking an Office Coordinator to assist with departmental administrative duties. This position must be able to provide a variety of information regarding the function and operations of the department and university. Serves as back up to Assistant to the Chair. The department has a diverse faculty of approximately 56 members, 13 graduate students, two staff, and hundreds of undergraduate students. Serves as initial point of contact for all visitors to the department. Greets faculty, students, and visitors. Answers and screens telephone calls, provides answers to callers, transfers calls to appropriate personnel, records and distributes messages. The Coordinator performs a wide variety of administrative duties that requires independent judgment to accomplish support of the staff members and/or operations of an organizational unit. The complexity, diversity, and scope of tasks requires excellent written and verbal communication skills. Expected compensation is $20.75 per hour. Job Responsibilities: 30% - Administrative Support: Serves as the initial contact for the department. Ensures that students, faculty, staff, and visitors receive prompt and courteous assistance. Interacts with various LSU offices to answer questions and resolve problems. Must be able to locate, understand, and interpret department and campus policies and procedures so that proper information is given to inquirers. Reports maintenance problems to Facility Services. Places long-distance and overseas telephone calls and faxes. Makes reservations for department conference rooms. Maintains and publishes faculty office hours and contact information. Manages department keys. Advises the department Chair, Section Heads, faculty, and staff on administrative matters and procedures. 20% - Student Employment/Supervision: Student Worker and graduate assistant employment partner and time keeper. Appoints student workers and graduate assistants. Assists with supervision up to 5 department student workers. Monitors Work Study student worker payroll. Assists with new faculty/GA departmental orientation. Assists with the monitoring student worker and graduate assistant onboarding. 20% - Academic Support: Assists with department course offerings. Works with University Registrar to solve various problems regarding classrooms, classroom location changes, and enrollment in courses. Assist students with various questions and issues regarding enrollment. Provides placement test information, directions, and forms to students. Maintains database of course syllabi. Assists coordination of textbook and instructor desk copy orders. Manages various student services forms. Assists coordination of faculty workshops, orientations, and meetings. Manages department email account to provide prompt and courteous responses. Distributes various student services forms. Assists faculty with scanning and duplication of teaching/research materials and tests. Coordinates with LSU Bookstore and surrounding bookstores to ensure that correct textbooks have been ordered and are on the bookshelves when classes begin each semester. Updates language program brochures for department and special events. Orders office supplies for the department. Orders, maintains database, and distributes office keys and building front door keys to faculty, staff, and graduate students. Collects keys at end of faculty/staff employment. Distributes various student services forms (grade changes, petition to award credit, independent study, add/drop, student petitions, etc.). Assists faculty with scanning and duplication of teaching/research materials and tests. 15% - Technical Support: Assists with social media and website. Assists faculty with solving minor computer problems and reports major problems to college technical service provider (TSP) or appropriate units. Manages department copier code database and collaborates with Copier Management to solve problems. Creates and hosts department Zoom meetings as requested. Creates departmental event promotional materials as needed. Maintains and updates the department television monitors to keep announcements current. Manages department copier code database and collaborates with Copier Management to solve problems. Orders copier supplies as needed. 10% - Procurement and Inventory: Assists with purchases of goods and supplies. Assists in preparing requisitions/purchase orders/receiving reports for procurement of capital assets and other purchases; uses LaCarte card to purchase supplies and other allowable purchases according to state and campus regulations. Serves as secondary department asset custodian. Assists with annual equipment and space inventory reports. Prepares surplus items for pick up. 5% - Other duties as assigned Minimum Qualifications Education Level: Bachelor's Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the . Specific Experience: Knowledgeable with Microsoft Suite applications. Preferred Qualifications Years of Experience: Two years of experience in which administrative work was a major duty. Specific Experience: Knowledgeable with Workday Student, Workday, Zoom, Box, and Omni Additional Job Description:Special Instructions:Please attach CV/resume, cover letter, and the names of three professional references. A copy of your transcripts may be attached to your application (if available). However, official transcripts are required prior to hire. Please attach all documents under the “Resume/CV” section of your application. Attachments are limited to five. For questions or concerns regarding the status of your application or salary ranges, please contact Rafael Orozco, Department Chair, at rorozc1@lsu.edu.Posting Date:December 8, 2025Closing Date (Open Until Filled if No Date Specified):March 20, 2026Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N):NLSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions. HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at ************ or email **********. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

The employer is a computer software and services company in business for over 30 years, with clients and customers worldwide. The position of Office Admin is primarily responsible for performing all aspects of office management and customer contact to ensure smooth and efficient operation of the office, and helping in some other client document preparation and service tasks. The job also entails preparing financial filings, for which training will be provided. This position will report to a senior manager. The key elements of job description are: • Administrative help • Handle phone calls • Respond to emails • Edit and clean up Word documents • Client financial filings (training will be provided) • Miscellaneous tasks (training will be provided) • Long-term position • 25 to 30 hours/week • Some flextime • Excellent learning and growth opportunities This is a part-time position and does not offer health benefits. Qualifications • Associate or Bachelors degree (Business/Accounting preferred) • English skills (speaking / listening / writing) • Ability to sit at desk and work with computer in quiet environment • Attention to detail • Expertise in Microsoft Word (required) • Computer skills and understanding of basic accounting (a big plus) Additional Information Starting date is as soon as possible. All your information will be kept confidential according to EEO guidelines.

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: * Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner * Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center * Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents * Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms * Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents * Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures * If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales * If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation * If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: * High school diploma or equivalent. Some college or professional school preferred * 3-5 years of administrative office experience (office management preferred) in a fast-paced environment * Supervisory and coaching skills with the ability to delegate tasks * Knowledge of administrative procedures, customer service principles and practices * Aptitude for understanding financial reports and extracting information * Accounts Payable and Receivable background using systems such as Yardi * Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software * Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers * Effective verbal and written communication * Strong organizational and interpersonal skills with attention to detail * Ability to prioritize, coordinate, multi-task and demonstrative initiative