Branch office administrator jobs in Saint Charles, MO - 589 jobs

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

NISA Investment Advisors, LLC (NISA) offers customized investment solutions for tax-exempt and taxable institutional clients. NISA manages over $298 billion in fixed-income and equity securities and over $172 billion in derivative notional value. We seek bright, motivated individuals who can contribute to our growing team of professionals. Candidates with a high degree of independent thinking, strong analytical and quantitative skills, and team-playing abilities are encouraged to apply. Responsibilities The Office Assistant will be a member of the Administration group that is responsible for day-to-day office functions in NISA's state-of- the art facility. With 400+ employees, NISA's office is designed to support collaboration and innovation with amenities such as an onsite cafeteria, an open floor plan that maximizes knowledge-share and training spaces that facilitate NISA's grow-from-within approach. Key responsibilities include: Provide reception area coverage and help with visitor management (including clients, vendors, candidates and other guests) Answer and direct incoming phone calls Assist with daily mail and deliveries Track and manage office supply inventory Help with presentation printing and binding Maintain and monitor office and conference room environments Other responsibilities as assigned Qualifications Associate's degree preferred; equivalent professional experience may be considered in lieu of a formal degree 2-5 years related experience strongly preferred Intermediate knowledge of MS Excel, Word, Outlook required Willingness to learn and support Video Teleconferencing meetings such as WebEx, Microsoft Teams, Zoom, etc. Must be detail-oriented and highly organized Excellent communication skills required Able to work cohesively in a team-oriented environment and be able to foster good working relationships NISA's culture encourages collaboration and innovation. We seek self-motivated, intellectually curious individuals willing to push themselves and others in an environment that celebrates fresh thinking. We equip employees with the resources needed to excel and we encourage personal development. NISA is dedicated to internally cultivating and rewarding talent. Employees at NISA are provided with a wide range of benefits, including health, dental, vision and life insurance options, paid time off, a competitive retirement plan, onsite cafeteria, fitness center, a health and wellness program and an educational assistance program. NISA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Company: The Boeing Company Boeing Defense Space & Security (BDS) is looking for a Senior Executive Office Administrator to join Precision Engagement Systems team based in Saint Charles, Missouri. Qualified candidates must be able to demonstrate great working relationships at all levels, with strong collaboration, communication and people skills. This role will support the Vice President / Program Manager of Precision Engagement Systems and additional program directors in a dynamic environment while prioritizing each executive's schedule and travel arrangements. The ideal candidate has experience supporting executives, possesses a high degree of professionalism, diplomacy, and discretion. Additionally, an ideal candidate will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. The candidate will also have the ability to quickly familiarize with new issue areas as well as the ability to shift from supporting work in one issue to the next. Position Responsibilities: · Prioritize and schedule executive-level employee time and availability for efficient use of time · Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards · Collect and compile data to provide visibility of status for traveler's review and/or signature · Coordinate all employee face to face and leadership team meetings across multiple Boeing sites · Coordinate and support customer meetings · Create, edit and maintain electronic and written communication · Track and maintain information relative to department and business operations · Verbally communicate a wide variety of information to multiple audiences · Process incoming and outgoing communication and correspondence to ensure proper dissemination of information · Track and maintain designated conference room schedules for availability and efficient use of resources · Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources · Order and maintain office supplies · Plan and implement logistics for executive level internal and external events · Provide guidance, train and mentor less experienced employees · Handle Boeing Proprietary information as appropriate · Work under minimal supervision Basic Qualifications (Required Skills/Experience): 5+ years of experience supporting senior / executive leaders, managing multiple executive schedules, calendars and/or conference rooms using Microsoft Outlook 5+ years of experience coordinating and processing business travel arrangements using Concur or similar programs, generating expense reports and reconciling corporate credit card charges 5+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams Preferred Qualifications (Desired Skills/Experience): 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams Experience managing and organizing multiple deliverables and deadlines with minimal direction Effective written and verbal communication across diverse audiences Relocation: Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense. Drug Free Workplace: Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. Shift Work: This position is for 1st shift. At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $72,250 - $97,750 Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position. Export Control Requirement: This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee. Safety Sensitive: This is not a Safety Sensitive Position. Security Clearance: This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required. Visa Sponsorship: Employer will not sponsor applicants for employment visa status. Contingent Upon Award Program This position is not contingent upon program award Shift: Shift 1 (United States of America) Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. EEO is the law Boeing EEO Policy Request an Accommodation Applicant Privacy Boeing Participates in E - Verify E-Verify (English) E-Verify (Spanish) Right to Work Statement Right to Work (English) Right to Work (Spanish)

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Your role Are you incredibly organized with an eye for detail? Are you a skilled multitasker? We're looking for a Branch Office Administrator to: * support the branch management team administratively * support the hiring process and maintain all HR functions * assist in the administrative aspects of licensing and registration for all registered employees * carry out cash management functions, process securities and correspondence, * maintain risk awareness and regulatory knowledge * greet and assist clients and visitors to the branch, providing exceptional service Join us At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves. We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us. Your expertise * ideally 3 years of relevant branch operations experience * high school diploma or equivalent (college degree a plus) * proven written and verbal communication skill * independent, motivated, proactive and focused to take action * passionate about the client experience with strong interpersonal skills * self-starter who is comfortable managing complex and evolving situations. About us UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe. We know that great work is never done alone. That's why we place collaboration at the heart of everything we do. Because together, we're more than ourselves. Want to find out more? Visit ubs.com/careers.

o Missouri Baptist University College of Business & Entrepreneurship seeks to hire a part-time Office Coordinator. This position is a part-time administrative professional that requires a self-motivated individual with the ability to maintain confidentiality, pays attention to detail, is a problem solver and possesses excellent organizational and time management skills. Responsible for the duties necessary for the efficient operation of the College in a collaborative working relationship with the Dean and Associate Deans. Responsibilities * General Administrative Support * * Faculty Support * * Social Media * * College of Business & Entrepreneurship Event Support: * Minimum Qualifications High School Diploma and 1 year of office experience as an administrative assistant. Basic experience using Microsoft Office Suite (Word, PowerPoint, and Excel), office management systems and procedures. Experience using social media (Facebook, Instagram, and LinkedIn), Adobe Cloud and Canvas. A statement of faith which clearly articulates your personal relationship with Jesus Christ, active participation in a local church and commitment to perform duties consistent with and not contrary to the University's statement of faith, which is the Baptist Faith and Message 2000. Preferred Education/Experience Undergraduate degree in business with 3 or more years of experience as an administrative assistant to an upper-level manager. Experienced using Canva and Adobe Cloud software and Microsoft Office Specialist certification. How to Apply Applicants should electronically submit the following items to Heidi Moore, Human Resources Coordinator (*********************) * Cover letter expressing interest in the position, highlighting experience relevant to the role. * Current resume * Statement of Faith which should clearly explain your personal relationship Jesus Christ, active participation in a local church, and your commitment to perform duties consistent with and not contrary to the University's statement of faith, which is the Baptist Faith and Message2000.

About Us PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team with the ability to service every area and region within our customers' area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when committing to provide our clients with a wide range of utility services. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe. This Office Administrator aims to create a well-organized, productive, and positive work environment, ensuring that all office activities comply with company policies. Provides effective support to make sure that team members and departments have the resources and information they need to perform their tasks efficiently. The Office Administrator will facilitate clear and effective communication within the office and with external parties. What You'll do as an Office Administrator Responsibilities: The Office Administrator assists the Site Director in different projects as needed. Management of multimedia communications. Strong proficiency in the full Microsoft Suite (Excel, PowerPoint, Outlook, Word), Preparing presentations, Performance metrics, communication fliers, data acquisition, etc. This person will also manage schedules, handle correspondence, submit invoices and maintain office records. The Office Administrator plays the role of ensuring the smooth operation of the office, this includes overseeing office supplies, equipment, and facilities to guarantee everything is functioning properly. Responsible for the organization of the Monthly Site Meeting, company events such as anniversaries and retirement parties as well as lunch meetings and birthdays celebrations. Support Functions: The Office Administrator will act as a liaison between different departments, sites and external vendors while also handling and organizing files, databases and other critical information. The Office Administrator will focus on organizing meetings, conferences and company events as well as assisting the human resources department in hiring events, the onboarding of new employees and activities related to this process. The person in this role will provide support to the Site Director in his everyday tasks, including but not limited to the above assignments, as well as helping with any new project that may present itself. The Experience, Abilities and Skills Needed * High School diploma or GED * 3 years of experience in an administrative role * 2 years of experience in supporting a Senior Leader * 2 years of experience in supporting a manufacturing business * Teamwork, Outgoing, Interactive, Proactivity, Ownership & Accountability, Adaptability, Organization, Effective Communication, Discretion, Attention to detail, Sense of urgency * Leader in building team/site morale- outgoing and interactive personality is key What STERIS Offers At STERIS, we invest in our employees and their families for the long term! STERIS wouldn't be where it is today without our incredible people. We share our success together with you by rewarding you for your hard work and achievements. Here is just a brief overview of what we offer: * Competitive Pay * Extensive Paid Time Off and (9) added Holidays. * Excellent healthcare, dental, and vision benefits * 401(k) with a company match * Long/Short term disability coverage * Parental Leave * Additional add-on benefits/discounts for programs such as Pet Insurance * Continued training and educations programs * Excellent opportunities for advancement in a stable long-term career * #LI-KS1 #LI-Onsite Pay range for this opportunity is $56,737.50 - $73,425.00. This position is eligible for bonus participation. Minimum pay rates offered will comply with county/city minimums, if higher than range listed. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc. STERIS offers a comprehensive and competitive benefits portfolio. Click here for a complete list of benefits: STERIS Benefits Open until position is filled. STERIS is an Equal Opportunity Employer. We are committed to equal employment opportunity to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law. We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

As a Restaurant Office Administrator at Cooper's Hawk, you'll play a key role in supporting both the front and back of house through a wide range of administrative, financial, and event-related responsibilities. In partnership with the General Manager and Restaurant Support Center, you'll ensure smooth office operations, accurate financial processes, and exceptional private event coordination. Your attention to detail and commitment to hospitality will help create a seamless experience for both Team Members and Guests. Restaurant Office Administrator compensation range is $45,000-$54,000/year + 10% bonus potential. The final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity. What You Will Get * 50 percent Dining and Carryout Discount; 40 percent Retail Wine Discount; 20 percent Discount on Retail and Private Events * Monthly Complimentary Wine Tasting for Two * Medical, Prescription, Dental, Vision and Telehealth plus Wellness Discount * 401(k) with Company Match * Health & Flexible Savings Accounts- Health and Dependent Care * Long-Term Disability; Voluntary Short-Term Disability * Basic Life and AD&D Insurance (with option to purchase additional coverage) * Paid Parental Leave * Paid Time Off * Access to Team Member Relief Program * Wellness and Mental Health Support * "Everyday Benefits" Program to include insurance coverage (pet, life, auto, home/property) and employee discounts on goods and services * Team Member Rewards, Milestone Recognition and Referral Bonuses * Career Development Opportunities How You Will Succeed Show Up Ready: Come prepared, stay sharp, and start strong. * Oversee and maintain all back-office procedures and administrative systems * Track and manage marketing collateral, office supplies, and uniform inventory * Manage gratuity systems and daily cash reconciliation * Prepare and process invoices using the Crunchtime system * Maintain daily Wine Club Membership data entry and support reservation system Own What You See: Take responsibility, jump in, and do what needs to be done. * Handle booking and execution of all private events * Process vacation requests and payroll-related matters * Support Team Members with policy, payroll, and benefits questions * Assist with screening applications and processing employment paperwork * Maintain back-office organization, cleanliness, and security * Track health and safety certifications and ensure required postings are up to date Stay in Sync: Communicate often, move with your team, and keep service flowing. * Partner closely with the General Manager and Restaurant Support Center to ensure compliance with policies and procedures * Train and support the Office Assistant to act as a weekend/vacation backup * Attend meetings and provide updates on administrative and event-related matters * Coordinate with kitchen and management teams to ensure event timelines are met Make It Personal: Be genuine, listen well, and tailor the experience. * Answer phone calls and assist Guests with professionalism and care * Conduct post-event follow-ups to ensure Guest satisfaction * Retrieve and verify custom event décor and amenities to meet Guest expectations * Represent Cooper's Hawk values and create a respectful, positive, and professional work environment Add a Touch: Go beyond the expected to create memorable moments. * Coordinate monthly Wine Club events and private dining experiences * Maintain banquet materials and supplies to ensure flawless event execution * Ensure 100% accuracy in BEOs, contracts, room design, and payments using Tripleseat and Eventbrite * Celebrate milestones and support a culture of hospitality and excellence What You Will Bring * Must represent Cooper's Hawk values * Six months of supervisory experience * Cash handling experience * One year of event planning experience required * Organized self-starter who anticipates event needs, multi-tasks, discerns work priorities, and meets deadlines with little supervision * Acts as a Cooper's Hawk brand ambassador and trusted liaison with Team Members, managers, vendors, and suppliers * Manages competing priorities under strict deadlines, must have problem solving skills and attention to detail * Is team-focused, has a commitment to creating Community with team members and guests * Enjoys working with people and enthusiastic about corporate and social event management * Has excellent analytical and problem-solving skills * Excellent verbal and written communication skills; Has the ability to read, understand and communicate in English * Demonstrates financial and business acumen and strong intrapersonal skills * Is proficient in Microsoft Office Suite * Preferred certifications include ServSafe and state/local licensing requirements * Must be able to work up to 40 hours per week in a variety of shifts Cooper's Hawk reviews several factors when establishing compensation. Salaries and hourly wages appearing in a job posting may be published by third parties and may not reflect the salaries or hourly wages offered by Cooper's Hawk. Cooper's Hawk is an equal opportunity employer. All qualified applicants are considered for employment without regard to the person's race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Cooper's Hawk makes reasonable accommodations during all aspects of the employment process, including during the interview process. The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits. About Us Cooper's Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience. Each scratch-kitchen menu item is designed to pair with our wines. Speaking of wine...the Cooper's Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Since 2005, we've brought the Napa Valley experience to our guests and Wine Club members, and now, with Piccolo Buco by Cooper's Hawk, we're bringing the vibrant flavors of Rome to them as well. Together, we're creating a lifestyle brand like no other.

Company: The Boeing Company Boeing Defense Space & Security (BDS) is looking for a Senior Executive Office Administrator to join Precision Engagement Systems team based in Saint Charles, Missouri. Qualified candidates must be able to demonstrate great working relationships at all levels, with strong collaboration, communication and people skills. This role will support the Vice President / Program Manager of Precision Engagement Systems and additional program directors in a dynamic environment while prioritizing each executive's schedule and travel arrangements. The ideal candidate has experience supporting executives, possesses a high degree of professionalism, diplomacy, and discretion. Additionally, an ideal candidate will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. The candidate will also have the ability to quickly familiarize with new issue areas as well as the ability to shift from supporting work in one issue to the next. Position Responsibilities: · Prioritize and schedule executive-level employee time and availability for efficient use of time · Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards · Collect and compile data to provide visibility of status for traveler's review and/or signature · Coordinate all employee face to face and leadership team meetings across multiple Boeing sites · Coordinate and support customer meetings · Create, edit and maintain electronic and written communication · Track and maintain information relative to department and business operations · Verbally communicate a wide variety of information to multiple audiences · Process incoming and outgoing communication and correspondence to ensure proper dissemination of information · Track and maintain designated conference room schedules for availability and efficient use of resources · Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources · Order and maintain office supplies · Plan and implement logistics for executive level internal and external events · Provide guidance, train and mentor less experienced employees · Handle Boeing Proprietary information as appropriate · Work under minimal supervision Basic Qualifications (Required Skills/Experience): 5+ years of experience supporting senior / executive leaders, managing multiple executive schedules, calendars and/or conference rooms using Microsoft Outlook 5+ years of experience coordinating and processing business travel arrangements using Concur or similar programs, generating expense reports and reconciling corporate credit card charges 5+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams Preferred Qualifications (Desired Skills/Experience): 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams Experience managing and organizing multiple deliverables and deadlines with minimal direction Effective written and verbal communication across diverse audiences Relocation: Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense. Drug Free Workplace: Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. Shift Work: This position is for 1st shift. At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $72,250 - $97,750 Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position. Export Control Requirement: This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee. Safety Sensitive: This is not a Safety Sensitive Position. Security Clearance: This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required. Visa Sponsorship: Employer will not sponsor applicants for employment visa status. Contingent Upon Award Program This position is not contingent upon program award Shift: Shift 1 (United States of America) Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. EEO is the law Boeing EEO Policy Request an Accommodation Applicant Privacy Boeing Participates in E - Verify E-Verify (English) E-Verify (Spanish) Right to Work Statement Right to Work (English) Right to Work (Spanish)

Support housing residents in their goal to live independently, ensure they have the resources they need, and manage day-to-day administrative details. This full-time position will work Monday through Friday from 8:00am to 5:00pm at our Madison, IL location. Responsibilities Provide consumer-driven services including case management, screening and assessment by conducting tenant applicant interviews to assess for housing eligibility, needs and preferences. Will also link consumers to community resources. Help to oversee move-ins and move-outs once consumers have been deemed eligible. Help with property management and tenant issues including apartment inspections, tenant and/or landlord complaints, information technology requests, and monitoring non-payment of rent. Promote the recovery model of treatment including trauma-informed care, hope, respect, empowerment, health/wellness, and spirituality/connectedness. Qualifications High school diploma or equivalent plus five years' social service, admissions, scheduling, screening, or peer experience; OR high school diploma or equivalent and be a Certified Recovery Support Specialist or certified Peer Recovery Specialist; OR bachelor's degree. Effective communication with employees, consumers, potential consumers, and support systems. Ability to respond effectively and calmly in conflict or emotional situations. Good keyboarding skills. Data entry experience - preferably with an electronic health record or electronic billing system. Knowledge of standard office procedures and use of office equipment. Must have a valid driver's license, private automobile insurance, and be insurable. Are you intrigued by this job but don't meet every single requirement? Research shows that women and people of color are less likely to apply for jobs when that's the case. Chestnut is committed to building a diverse, inclusive, and authentic workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! You might be just the right candidate for another role. We'd love to explore the possibilities with you! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

Provide administrative, accounts payable, and accounts receivable support to the director and staff of the Adult Day Center program. Position provides main customer interface to participants, families and guests as they enter the program facility or call with questions. Responsibilities: Provide exemplary customer service to both internal and external customers. Answer customer inquiries about Adult Day Center program and services, typically via email and telephone. Greet customers and guests who enter the facility. Prepare and deliver outgoing communications to customers as needed (letters, phone calls, voicemail greetings, etc.) Answer incoming calls and voicemails to the department promptly: log all calls and voicemails, delegate calls to appropriate team members, escalate calls as necessary, etc. Answer as many calls as possible to minimize those that go to voicemail. In charge of participant record keeping and files. Create new participant files (both paper and electronic) upon enrollment; ensure all paperwork is completed, including all information related to billing. Maintain paper and electronic files throughout participation in program. Coordinate all discharge processing of participant file. Coordinate as needed with Accounts Receivable and ADC staff. Track participant attendance statistics daily. Record in accordance with state, federal, insurance, and ADC guidelines. Prepare required reports. Print and place attendance report in participant files yearly and or upon discharge (if sooner). Work with the Transportation Coordinator to ensure attendance days are accurately tracked for make-up and billing purposes. Record participant admissions and discharges. Prepare and send internal reports monthly. Prepare and send out departmental billing in accordance with Accounting Department and funder guidelines (Medicaid, CACFP, MEAAA, VA, DMH, insurance companies, private pay, scholarship, rentals, etc.) Track volunteer hours on a weekly basis, log into Excel spreadsheet, and submit monthly to Volunteer Coordinator. Together with the Transportation Coordinator monitor daily transportation needs, prepare driver rosters, and other reports as requested. Coordinate and record participant schedule changes. Prepare monthly receipts and expense reports for approval and submission. Compile and complete online purchase orders following J procedures. Manage office supply inventory and coordinate orders with Accounting. Prepare deposits as needed following Accounting protocol. Assist with preparation of grant proposals and audits as necessary. Provide administrative support to ADC staff and director as needed. Pick up and distribute departmental mail daily. Fill in with program, working directly with participants, as needed. Perform other duties as assigned by supervisor. Qualifications Qualifications: High School Diploma/GED required; College Degree is preferred. Prior customer service experience in a fast-paced environment is required. Prior accounts receivable or accounts payable experience is required. Strong written and oral communications skills. Must be able to multitask, manage changing priorities, detail oriented, and be very organized. Demonstrated capability using Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Demonstrated ability to learn new software applications as necessary for position. Able to use common office equipment (multi-line phone, fax/copier/scanner/printer, etc.). Must have the ability to read and understand written materials and instructions. Able to bend and lift objects weighing up to 20 pounds, work seated at a desk, and move throughout the buildings. Position requires registration on MO Family Care Safety Registry which must be maintained for continued employment. For more information about the J, please see our website: ************** The J is an Equal Opportunity Employer and participates in the Department of Homeland Security's E-verify Program.

Job DescriptionDescription: Receptionist/Office Coordinator Advocacy and Referral Team (ART) *In-person attendance is required during regular business hours. M-F, 8:30-5:00 Legal Services of Eastern Missouri, Inc. (LSEM), a nonprofit law firm providing free, quality civil legal services, seeks a full-time Receptionist for its Peabody Plaza Office. Legal Services advances justice through legal representation, education, and supportive services. We partner with the community to improve lives, promote fairness, and create opportunities for those in need. The Receptionist plays a crucial role in maintaining a positive and organized office environment, ensuring smooth daily operations. As the first point of contact for clients, visitors, and staff, the ideal candidate must enjoy working with people and possess excellent communication and interpersonal skills. Responsibilities: Front Desk Operations: Greet and welcome clients, visitors, and staff in a friendly and professional manner. Validate guest parking. Notify relevant employees when clients or visitors arrive. Answer incoming calls, direct them to the appropriate person or department, and take detailed messages when necessary. Maintain visitor log. Client Assistance: Assist prospective clients and other members of the public with general inquiries and provide basic information about legal aid services. Receive clients for scheduled appointments. Communicate with building security about upcoming office appointments, visitors or other office events. Maintain confidentiality and handle sensitive information with discretion. Administrative Support: Perform general clerical duties, including photocopying, scanning, and filing legal documents, as requested. Maintain up to date employee directory and update office calendar. Meter outgoing mail and ensure outgoing mail is processed daily. Manage and distribute incoming mail and packages daily. Facility Management: Monitor and maintain the cleanliness and organization of the reception area. Coordinate with maintenance and service providers as needed for office repairs or improvements. Manage office supplies, including ordering and restocking as necessary. Maintain common areas, such as kitchens, conference rooms, and break rooms. Communication: Relay important messages and announcements to staff in a timely manner Assist in drafting and proofreading written communications, such as emails and official correspondence, as requested. Other duties as assigned. Requirements: High school diploma or equivalent; additional education or training in office administration is a plus. Proven experience as a receptionist or in a similar administrative role, preferably in a legal setting. Familiarity with legal terminology and procedures is advantageous. Excellent verbal and written communication skills. Proficient in Microsoft Office suite (Word, Excel, Outlook). Strong organizational and multitasking abilities. Attention to detail and ability to handle confidential information with discretion. Professional and polished appearance. Friendly and approachable demeanor. Ability to work effectively in a team and collaborate with colleagues. Patience and empathy when dealing with clients from diverse backgrounds; ability to treat all clients, staff and visitors with dignity and sensitivity What we do: LSEM is a nonprofit law firm providing free, quality civil legal services to people living with low income and limited opportunity. LSEM advances justice through legal representation, education, and supportive services. We partner with the community to improve lives, promote fairness, and create opportunities for those in need. Since 1956, LSEM has provided high-quality civil legal assistance and equal access to justice for low-income people in 21 counties in Missouri. We accomplish our mission through systemic advocacy/impact litigation and individual case work in a wide range of substantive civil areas which are in our priorities, e.g., family law for victims of domestic violence, prevention of homelessness/housing, health, public benefits, consumer, education, disability, community economic development, and immigration. As part of our community education/outreach efforts, LSEM works with over 150 agencies and participates in over 35 task forces/coalitions and has a vibrant Volunteer Lawyers Program. Who we are: At Legal Services of Eastern Missouri, we embrace a culture that celebrates and promotes the many backgrounds, heritages, and perspectives of our colleagues and clients. We seek to hire individuals from a variety of backgrounds, who are professional, collaborative, and creative thinkers with a passion for our mission, and create an environment where everyone can thrive. We strongly encourage applications from all qualified individuals and will make employment decisions based on merit. How to Apply: Upload your resume and cover letter through our online application. Applications without a cover letter will not be considered. Salary & Benefits Information: The annual salary range is $39,600 to $59,400. Specific salary offered to a candidate will be based on their relevant years of experience. There are opportunities for advancement, including raises. Excellent benefits including medical, dental and vision insurance, a generous time off policy (starting at 4 weeks per year), 11 paid holidays, 12 weeks paid parental leave, 403(b) and 401(a) retirement plans, long-term disability and life insurance, employee assistance plan, and flexible spending accounts. Submission Deadline: Applications will be considered until the position is filled. Equal access to Legal Services of Eastern Missouri's office is available. Those applicants requiring accommodation to the interview/application process should contact Human Resources at the e-mail ***********. Legal Services of Eastern Missouri is an equal opportunity employer.

Job DescriptionSalary: $20-$24/hour OFFICE ADMINISTRATOR Full-Time MondayFriday 8:00 AM 4:30 PM $20$24/hr (based on experience) About Us We are a longstanding lawn and landscape company serving commercial, municipal, and residential clients. Our office is the communication hub for a fast-moving operation, especially during spring and fall. We are looking for a dependable, detailoriented Office Administrator who can keep things organized, accurate, and running smoothly. About the Role This position handles customer communication, phones, administrative tasks, invoicing support, and coordination with our operations team. Reliability and accuracy are critical this role directly supports daily field operations. Key Responsibilities Answer phones, handle customer inquiries, and route messages Process work orders, time entries, and basic scheduling updates Assist with invoicing, billing corrections, and payment posting Maintain digital records, files, and administrative checklists Communicate with crews and managers regarding job details Keep office tasks organized and completed on schedule Follow established procedures and workflows consistently Support the Operations Manager with documentation and admin tasks Required Skills & Qualifications Strong written and verbal communication skills High attention to detail with consistent accuracy Reliable, punctual, and dependable attendance Ability to manage multiple tasks in a fast-paced environment Comfortable learning new software and using structured systems Proficient with computers, Google Workspace, and basic spreadsheets Prior office or customer service experience required Preferred Skills Experience in field service industries (lawn care, landscaping, HVAC, construction, trades) Familiarity with scheduling/dispatching tools Basic understanding of invoicing or customer account processes Work Environment & Schedule Full-time, MondayFriday, 8:00 AM4:30 PM Overtime opportunities during peak seasons Paid holidays, vacation, and available benefits (health, dental, vision, etc.) Who Thrives Here Someone who: Shows up consistently Keeps things organized even when volume spikes Follows checklists and workflows Communicates clearly and professionally Handles details carefully and accurately If you are dependable, organized, and ready to support a growing operations team, wed love to speak with you.

Avenues Counseling is a community-based, non-profit counseling center located in Richmond Heights, MO. We are looking to hire a Full-Time Office Administrator. The Office Administrator will combine efforts with the other admins to perform administrative and supportive duties while promoting a positive working relationship with the staff, as well as providing excellent client care to those we serve. Duties and Tasks * Client intake and communications, including answering all incoming calls * Oversee client financial accounts and keep them in good standing * Insurance billing: Obtain member eligibility and benefits, submit claims, and resolve denied claims * Pay monthly bills and prepare all end-of-month reports * Maintain overall administrative flow and effectively communicate with staff * Other duties or assignments may come up as needed Preferred * Experience working with Medical Billing is a plus Compensation & Schedule * Full Time (40 hours) * Salary is based on experience and qualifications, range: $37,440-$44,600 Benefits * Health/Dental/Vision Insurance * 11 Paid Holidays (plus workdays that fall between Christmas and New Year's Day) * 15 days of PTO * Unlimited Sick Time * 401K w/ Company Match Salary: $30K-$59K Requirements To thrive in this position, the ideal candidate will be an effective communicator, committed to encouraging and supporting a grace-filled work atmosphere, highly organized, detail-oriented, self-motivated, and a problem-solver. Multitasking is essential, as job duties can vary widely, not just from job to job, but also day to day. * Ability to communicate professionally, respectfully, and effectively * Knowledge of Google Drive Docs/Sheets or Microsoft Word/Excel * Ability to work with numbers * A willingness & ability to learn new systems * Creative, resourceful, problem solver * Team player committed to a respectful work environment * 1-2 years of prior work experience How to Apply Primary Contact: Abigail Eswine Email: ********************************** Phone: ********** Apply Online: View

Mechanical Dynamics and Analysis LLC, a world class supplier of power generation services, parts and repairs, has an immediate opening for a qualified individual who has a desire to join a growing organization and an appetite for diverse and technically challenging work. The St. Louis Repairs Division is seeking an Office Coordinator. The candidate will be an integral part of our organization by being the first point of contact for all visitors when they arrive at our facility. Duties & Responsibilities include but are not limited to, the following: Serves visitors by greeting, welcoming, and directing them appropriately Responsible for answering main MD&A phone line and transferring all calls appropriately Maintains security by following procedures, monitoring logbook, issuing visitor badges, and administering safety video Maintains office supply inventory by checking stock to determine inventory level: anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, stocking supplies in supply room Assist with ordering lunches for employees and guests Maintaining Executive Boardroom including stocking beverage cooler Organize and sort mail Maintaining cleanliness of the kitchen area Participate as needed in special department projects and administrative tasks Requirements Previous front desk/administrative experience required Verbal and written communication skills to interact clearly with customers, vendors and other employees Organization skills to keep accurate records and find important information quickly Time management skills to prioritize and complete a side variety of tasks throughout the day while working in a fast-paced environment Patience and listening skills to respond appropriately and interact positively with upset/demanding customers Interpersonal skills to create a pleasant experience for all customers - both internal and external, such as being personable and attentive Benefits Health coverage: Medical, Dental, Vision (with employer contribution) Savings options: HSA/FSA programs available Protection: Company-paid life insurance + disability coverage Time off: Paid time off + paid holidays Retirement: 401(k) program with company match opportunity Support: Employee Assistance Program (EAP) + ID theft protection Wellness & safety perks: On-site ART (Active Release Techniques) sessions; annual PPE reimbursement for prescription safety glasses and steel-toed boots Pay add-ons (as applicable): Overtime opportunity, shift/lead differential, travel pay Advancement: Growth paths and internal advancement opportunities for eligible employees, based on performance and business need Recognition: Seasonal company sponsored events for employees to recognize their contributions to the success of MD&A Industry stability: Essential power generation work with long-term demand Our Culture: A Powerful Purpose at MD&A, we truly work together, as one team! We collaborate, we listen, we innovate. We put energy behind everything we do! Explore A Career with a Powerful purpose!

Job DescriptionSalary: 45K to 50K based on experience Raineri Construction is seeking an experienced Office Administrator/Marketing Assistantto join our team. This critically important role performs general office and marketing duties for the company. This individual is a welcoming ambassador for Raineri and our customers first point of contact. The Office Administrator / Marketing Assistant is also responsible for providing a high level of coordination, clerical and administrative support for all levels of the organization. Due to the nature of the role, work hours are set at M-F, 7:30 am to 4 pm. Compensation: 45K to 50K based on experience. Raineri Construction is a full-service general building contractor specializing in design-build construction. Raineri provides turnkey project development services and comprehensive construction and management solutions for a variety of industries. Based in St. Louis, the company has grown each year since its inception in 2003 and currently employs more than 100 employees. Long-term, mutually beneficial employment relationships are important to the company, and its benefits package currently includes: 100% of the employee's health insurance premium paid by the company Company-funded Employee Assistance Program Company-funded Group Life Insurance Paid vacation and holidays Flexible Schedule 401(K) Retirement Plan, with a company match of 4% Company Profit Sharing KeyResponsibilities include: Office Administrator: Greet and direct visitors. Answer phones, assist callers, direct calls, and take messages in a professional manner. Provide clerical assistance with the creation of spreadsheets, memos, letters and various other office documents. Perform clerical duties like photocopying, faxing, filing, emailing, and collating. Ensure operation of office equipment by completing basic preventative maintenance, calls for repairs and maintaining necessary supplies. Monitor, maintain, and distribute office supply inventory, and place orders as necessary. Manage office supply budget Open and distribute mail, prepare outgoing mail as necessary. Coordinate pick-up and delivery of mail services (certified mail, FedEx, UPS, etc.). Update calendars and schedule meetings as needed for management. Maintains daily general cleanliness and upkeep of conference, reception, and kitchen areas. Maintains daily upkeep of refreshments such as coffee, etc.. Payroll & HR: Assist Payroll Manager with file retention. Handle employment application inquiries, assist HR with interview arrangements, and onboarding of new employees, and maintenance of confidential files. Participate with HR in the planning and execution of company events, meetings, special projects, luncheons, and employee engagement activities. Perform additional assignments as requested and required per Payroll and HR Managers' direction. Marketing: Prepare and update marketing and organizational biography materials as needed for business development and bidding requirements. Take photos of projects in progress for marketing purposes. Maintain and update the company website as needed. Create and administer all social media posts and content. Participate in monthly Marketing planning meetings and maintain an online marketing folder. Perform additional marketing assignments as requested. Requirements and Qualifications: High school diploma or equivalent. 2 years+ experience in office administration preferred. Excellent computer skills required Intermediate and above proficiency with MS 365 Office suite of applicationsrequired. Intermediate and above proficiency with Adobe Acrobat and media content software. Essential Skills: Regular, reliable, and prompt attendance with the ability to work set hours Congenial and dependable with a professional appearance and demeanor. Adept at learning and utilizing other software and information systems as required. Excellent verbal and written communication skills. Ability to work collaboratively in a team-oriented setting. Ability to keep confidential matters private. Ability to prioritize and expedite work with a sense of urgency. Ability to multitask effectively in a fast-paced environment. Self-motivated and organized with exceptional follow-through. Flexible and adaptable to changing situations. Raineri Construction is an equal opportunity employer (Minority/Female/Disabled/Veteran). Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veterans status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.