Branch office administrator jobs in Salem, OR

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 115 Mcnary Estates Dr Ste C, Keizer, OR This job posting is anticipated to remain open for 30 days, from 10-Dec-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $23.85 **Hiring Maximum:** $25.35 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

7164 - Beaverton - 9405 SW Cascade Ave, Beaverton, Oregon, 97008CarMax, the way your career should be! Provide an iconic customer experience Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle sales and support the functions of all store departments. By handling administrative details for our store, you will ensure that our customers receive an iconic customer experience. We've become the nation's largest retailer of used cars due to our honesty and transparency, and those same traits will help you succeed, too. What you will do - Essential responsibilities Complete administrative tasks to support all store departments Provide customer service by greeting customers and guiding them through paperwork Communicate effectively with customers and business partners Maintain coverage at information desk and answer multi-line phone system Learn and succeed as part of a team This is a high-energy office environment where you will work as a team to handle a wide range of customer interactions and make sure everything goes smoothly. Opening and closing the business office, completing financial transactions, and processing paperwork will require a high level of attention to detail. We work and learn as a team to prioritize the customer experience. Qualifications and requirements Customer service experience Thrive in a fast-paced office environment Good listening skills and a strong customer focus Strong written and verbal communication skills Basic computer skills, including word processing and spreadsheets About CarMax CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide. Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For . CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

Job Title: Office Manager/Administrative Support SpecialistJob Description Join a dynamic team where your skills in administrative support, accounting, and human resources will be highly valued. As an Office Manager/Administrative Support Specialist, you will play a crucial role in ensuring smooth operations within the company by managing employee files, tracking attendance, and handling accounts payable and receivable tasks. Responsibilities + Maintain and organize employee files in ShareFile and the HRIS system. + Monitor and track employee attendance; notify managers of patterns of tardiness or absenteeism. + Track employee training requirements, notify managers when training is due, and coordinate group training sessions. + Post customer payments in Cetec ERP, including scanning and transmitting paper checks to the bank. + Prepare and send statements to customers with past-due accounts. + Enter vendor invoices into Cetec following established procedures; refer mismatched vouchers to Purchasing. + Process non-PO invoices after obtaining required approvals. + Prepare weekly check runs, print checks, and handle mailing of signed checks. + Reconcile the Received Not Vouchered report in Cetec ERP and obtain missing invoices from vendors. + Answer and direct incoming phone calls professionally. + Collaborate with the Document Control Specialist to maintain ISO 9001 and AS9100D documentation, including supporting materials. + Coordinate employee events and manage company-provided snacks. Essential Skills + Proficiency in Microsoft Office. + Experience in accounts payable and receivable. + Strong administrative and HR support skills. + 2-4 years of experience in accounting, human resources, or a related field. + Ability to exercise independence and discretion. + Excellent multitasking abilities. + High attention to detail and strong organizational skills. + Demonstrated problem-solving and critical thinking skills. + Excellent communication and customer service skills. Additional Skills & Qualifications + Associate's degree in business or equivalent experience in HR, Accounting, or office management. + Mathematical ability. + Must pass a background check upon hiring. Work Environment Work onsite at a manufacturing site in a small cubicle area for the Admin team. The schedule is Monday to Friday, with shifts from 6am to 2:30pm or 7am to 3:30pm, including a 30-minute lunch break. This position reports directly to the Customer Service Manager. Job Type & Location This is a Permanent position based out of Salem, OR. Pay and Benefits The pay range for this position is $46800.00 - $46800.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Salem,OR. Application Deadline This position is anticipated to close on Dec 13, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Power Auto Group is seeking a new office team member for a busy car dealership. Job Specifics: Multi-line phone experience Customer oriented - Happy, upbeat, and likes helping customers Working knowledge of Microsoft processing software with the ability to create spreadsheets Dependable Bi-Lingual is a plus! Not required. Entry level to moderate accounting functions may be introduced depending on skills. Opportunities for growth within the company What would you be doing? Supporting our stores by learning all areas of our business Engage/assist in projects, help improve our processes and future growth. Lastly, enjoy staying busy and working in a fast paced, high-volume office. Why choose us? *Flexible Schedules * Medical * Dental * Vision * 401k * Paid Time Off* **Power Auto Group** **Family-Owned Business** * SUBLIMITY * SALEM * ALBANY * CORVALLIS * NEWPORT * Job Type: Full-time

Administrative Assistant - Student and Career Services Department: Student and Career Services Reports To: Director of Student and Career Services The Administrative Assistant for Student and Career Services plays a vital support role in ensuring the efficient operation of the department. This position is responsible for assisting with graduate verification and licensure tracking, coordinating student communications, maintaining department records and resources, and supporting the delivery of career and student success programming. The ideal candidate is detail-oriented, student-centered, and committed to supporting student and graduate outcomes. Primary Responsibilities: * Support the department in verifying graduate employment and NCLEX licensure outcomes to meet institutional and accreditation reporting standards. * Maintain ongoing communication with graduates to confirm employment details and licensure * Conduct and document student acceptance interviews, exit interviews, and employer satisfaction surveys. * Assist in scheduling and facilitating career readiness and student success workshops, employer panels, and mock interviews. * Regularly send employment opportunities and career resource updates to students and * Manage a portfolio of assigned students, conducting regular check-ins and documenting progress or concerns. * Monitor, compile, and report on end-of-program surveys, graduate satisfaction surveys, and employer feedback. * Update Canvas announcements, student resource pages, and departmental forms as * Assist with the creation of materials that promote student success, including flyers, guides, and workshop content. * Ensure all student and employer records are maintained in compliance with FERPA and institutional policies. * Provide general administrative support to the department, including scheduling meetings, responding to inquiries, and preparing documentation. * Perform other duties as assigned to support the success of the department and the students we serve. Required Skills & Competencies: * Strong organizational skills and attention to detail * Excellent written and verbal communication abilities * Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher) and internet research * Ability to manage multiple tasks and prioritize in a fast-paced environment * High level of professionalism and customer service orientation * Strong proofreading and grammar skills * Collaborative team player with a proactive, solutions-focused mindset Preferred Qualifications: * Associate's or Bachelor's degree preferred * Prior experience working in student services or post-secondary education Job Type: Full-time Benefits: * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Education: * High school or equivalent (Required) Experience: * working in student services: 1 year (Required) Ability to Commute: * Portland, OR 97220 (Required) If you are interested in the position at Sumner College, please email your resume and cover letter to the HR Department at *******************************. In your email, be sure to indicate the position you are applying for. Thank you!

Job Description Valley Dental Works offers a comfortable and relaxing experience as soon as you step through the doors. Located in the heart of Happy Valley, minutes from the SE Portland metro area, your care becomes our priority. The Valley Dental Works team knows you deserve quality and strive to offer that through exceptional service and comfort. Currently, our office is seeking a Dental Front Office Admin to join our amazing team in Happy Valley, OR! The ideal candidate would exude a friendly and bubbly persona that will help represent the face of Valley Dental Works. Job duties include, but are not limited to... Duties/Responsibilities Follow-Up on patient treatment plans. Maintain a full practice schedule to include filling gaps in the calendar. Greet and welcome patients to the practice. Schedule, reschedule, or cancel appointments as needed. Assist patients with filling out new patient forms. Update patient records and document recent treatments and procedures. Verify methods of payment and collect payments as needed. Perform general office duties, such as answering telephones, photocopying, filing, and faxing. Verify patients' health insurance, explain insurance benefits, and follow up on insurance claims. Requirements 1+ years of Dental Front Office Experience Required Dental practice management software experience Team- Player, Outgoing and Personable High School Diploma or equivalent Benefits PTO (vacation & sick) Medical insurance and Dental benefits 401-K Plan Salary Range $24 - $27/hr Schedule 30 - 34 hours per week Does this sound like your ideal role? We'd love to meet you! Please apply with your most up-to-date resume for immediate consideration!

Roberson Ford is seeking an additional person to help out in our business office. **Wage to be discussed during interview - will vary depending upon experience** Job Specifics: Receptionist Cashiering for our parts and service departments Other duties include but limited to: Filing, scanning, supporting other roles in the office as needed. **A variety of other duties may be included, which would be discussed in an interview. Work Schedule: Full-time, M-F 8:30-5:30 Job Requirements: Must be 18 years or older Must be able to use a 10-key by touch Must be proficient with computers - ability to use programs such as Excel, Word, email, etc proficiently Ability to sit for long periods of time as needed Ability to communicate well with co-workers, vendors and customers as needed. Excellent customer service skills required. Attendance is critical - this is a small office, and all roles depend upon each other to be at work and get the job done. Must have prior office experience Benefits: 401(k) Dental insurance Employee discount Health insurance Paid time off Work Location: In person

Provides secretarial/administrative support to the manager band or above. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses. Responsibilities Performs general administrative duties for department as required, including preparation of correspondence and documents with confidential information (e.g. email, presentations, reports, etc.). Schedules meetings, maintains calendars, and coordinates events; creates and distributes agenda and meeting summary. May provide support to other administrative and clerical assistants.

PowerSource Telecom, Inc. Job Summary We are seeking an Office Admin to join our team. In this role, you will accurately transfer information into our database system. Your responsibilities may include verifying data, updating existing information, entering new information, creating spreadsheets, and other administrative tasks. There will be phones and emails to navigate, as well as receipts and invoices to manage. The ideal candidate is an accurate typist with attention to detail and excellent computer skills. Additionally, you'll log and keep track of equipment movement. Responsibilities Use keyboard, optical scanners, or other office equipment to transfer information into the database system Collect information directly from clients, employees, management, and enter information into the database Create accurate spreadsheets in Google Sheets and Dropbox Inventory management (heavy equipment, tools, materials, etc.) Create reports or otherwise retrieve data from database Perform regular backup of data Maintain an organized filing system of original documents Phone and email management Regular use of Quickbooks Online accounting software Qualifications High school diploma/GED Previous experience as Office Admin or in a similar position is preferred Skilled in Quickbooks Online, Dropbox, and Google Workspace Understanding of databases Familiarity with standard office equipment such as computers, scanners and printers Excellent verbal and written communication skills Attention to detail Benefits/Perks Career Growth Opportunities Health Insurance Retirement Plan About us We are a growing Telecom construction company based in Alaska. We have just expanded into the PNW, and have based our new warehouse in Albany, Oregon. For more info on our company, please head over to our website at ************************** Compensation: $19.00 per hour About Us We're a minority business company. Our technician has over twenty years' experience in telecommunication field. Power source telecom in North Slope oil field, Power plant, Oil refinery. All construction projects and remote sites communications systems. Power source Telecom also provides comprehensive telecommunication services for government federal/state industry and other heavy industries in the State of Alaska. We are experienced, capable, and qualified to provide the services described below. All phase constructions Alaska Electrical commercial contractor. AC/DC Back up power system. Temp communication for remote site project. Celluar GSM & LTE Installatin and Service Central office and Earth station Networks main frame system Communications Tower and Installation and Service Satellite network : certify Hughes net and star band OSP/ISP copper category OSP/ISP fiber optic cables OSP/ISP coaxial cable Terminating, splicing and testing fiber optic cables system Operations and maintenance service CATV: Dish network, Hughes net. CCTV: Pelco, March. VOIP Digital and analog telephone system. Emergency restore and repair stand by Fire/security Alarm system.

Hazen & Sawyer is seeking an Office Administrator based either in our Portland, Oregon or Seattle, Washington regional offices with periodic travel to the other office as needed for support. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water." Our work includes planning, design, and oversight of construction of environmental infrastructure - for water, wastewater, and stormwater management. We foster a work environment low on bureaucracy and high in creativity. We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK. Responsibilities: Executive Support Support Regional Management Team. Coordinate schedules to set meetings with others. Keep track of requirements for licensure and continuing education. Assist with expense reports Coordinate with vendors, schedules, purchasing, budget, office layout/colors. Maintain status and provide the service for contractual needs. Operations Support Assist with scheduling interviews. Assist HR with onboarding. Prepare for new hire with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates. Plan, coordinate, and/or support activities and events Coordinate venues, vendors, budget, invite list, research activities. Arrange catering for meetings and events. Support client contact list maintenance. Coordinate travel arrangements for local staff or staff visiting local offices. Responsible for general office upkeep, cleaning, organization, mail, etc. Responsible for equipment and supplies inventory and management. Primary contact for building management, maintenance, safety, security. Coordinate posts for Hazen's internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc. Document Control Contract management (File and maintain project contracts). Document formatting. Quality Assurance/Quality Control (QA/QC) and technical editing of documents. Assist in printing and binding documents. Construction phase services include logging and managing submittals, requests for information, field orders, change order requests, pay applications, etc. Reporting / Invoicing Coordinate Northwest region projections with regional tracking (workload, staffing, revenue, marketing, etc.) Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting. Directed administrative support to the Project Managers and the Project Directors. Business Development Support Marketing and Business Planning Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts. Assist with proposal development including scheduling, editing, and interview preparation. Qualifications: A minimum of seven years of direct hands-on experience as an administrative assistant. Prior experience in a professional services firm preferred. Experience in the engineering industry a plus. High School Diploma required. Professional degree preferred. Ability to multitask and prioritize work as needed. Ability for occasional travel, usually a day trip, to the other regional office (Seattle or Portland). Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors. Strong multi-tasking skills - manage priorities, coordinate multiple/concurrent projects. Demonstrates strong work ethic; develops efficient work methods and is detail oriented. Proficiency in Microsoft Office Suite - Word, Excel, Outlook, PowerPoint. Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required. Ability to learn new tools quickly. A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment. Ability to work independently and under the pressure of deadlines. Experience working across multiple time-zones What We Offer: Comprehensive health benefits (medical, dental, vision, and prescription plans) Pre-tax flexible spending plans for medical, dependent care, and transportation Short and long-term disability, and employer paid life insurance Paid holidays, floating holidays, and paid time off (PTO) Employer-contributed 401(k) plan and additional financial planning support Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships Starting pay range for this position depends on skills, experience, education and geographical location

Job Details Portland, Oregon (OR-02) - Portland, OR Bachelor's Degree PreferredAbout Logical Position This role is 100% in-office and requires daily onsite presence at our Lake Oswego headquarters. Pay Model: $19-$20/hr Who We Are: Logical Position is one of the fastest growing digital marketing agencies in the U.S. with hundreds of employees nationwide. We're constantly taking home awards including Inc.'s Best Place to Work (#3), the BBB's Torch Award for Ethics, and multiple performance-based awards from Google and Microsoft. Why You Will Love LP: Paid Time Off: You will accrue 14 days in your first year and increases over time with tenure. Volunteer Time Off: You will accrue 40 hours in your first year. Paid Holidays: You will receive a minimum of 8 paid holidays plus 1 floating holiday every year. Health, Vision, and Dental Insurance: Eligible on the 1st of the month following 60 days of employment, and LP will cover up to 75% for the employee premium depending on the plan that you select. 401(k) Match: Eligible following 90 days of employment, and LP will match 100% of the first 4% of income contributed. Paid Parental Leave: Eligible for up to 12 weeks. Paid Bereavement: Eligible for up to 5 days. Employee Assistance Program: Access to free and confidential coaching, counseling, work-life balance, and self-help resources. Remote Office Space Reimbursement: Eligible for up to $100 following 30 days of employment to improve your remote office space. LP provides you a work laptop, headset, mouse, and monitor. Work/Life Balance: We encourage a healthy work/life balance for all employees. A dynamic company with fantastic team culture atop a rapidly growing industry! Position Details Tasks: Answer incoming calls using a multi-line phone system, screen calls, and transfer to appropriate employees to ensure Logical Position clients are given quality customer service Maintain a friendly and upbeat demeanor while greeting guests and employees entering the office; monitor guest access and direct them to the right location to ensure security and professionalism in the workplace Complete daily office duties such as reserving conference rooms, retrieving and distributing incoming mail, preparing, and sending outgoing mail, making coffee, and checking common areas for cleanliness to help sustain a safe and productive work environment; assure all first aid and office supplies are stocked and organized; place orders for office supplies as needed Set-up public areas for office-wide breakfasts and lunches; assist with setting up other events as needed to help ensure events are set up in a timely and organized manner; run errands for food and/or supplies as needed Assist all departments in managing workload by providing administrative support on a variety of tasks and projects at the direction of the SVP of Administration Collaborate with the POPs and Marketing department on events in their respective office to help ensure employees receive a positive and rewarding experience at Logical Position Attend quarterly safety meetings and collaborate with the Human Resources department to ensure office safety measures are compliant with OSHA standards Required Skills & Certifications: 1+ years' experience in a receptionist, admin, or office manager related role Friendly and upbeat personality Portrays core values of integrity, driven, transparent, dynamic, collaborative, and fun Proficient in Windows and Microsoft Office Must have a valid drivers license Must be able to lift 30+ pounds, sit, stand, or bend for extended periods of time Excellent written and verbal communication skills Proven ability to work independently This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an employee in this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of said employee. An employee may be asked to perform other duties as required. The application window will close once a sufficient number of qualified candidates have been identified, which may occur before or after a conditional offer is made.

The Account Administrator works within the client service team to ensure accuracy of information and manage workflows and processes. Provides administrative and client support to the Commercial Insurance Department. responsibilities * Receive emails and calls from carriers/lenders/clients and Lockton associates as the first line of contact for client service * Create, modify, and ensure accuracy of Client Profile Information * Ensure accuracy and timeliness of Surplus Lines Filings and determination of what filings are needed * Create and Maintain Client Claims Manual * Manage Incoming Client/Carrier Correspondence and Review/Decide Appropriate Action * Initiate, Guide Renewal Service Cycle and Ensure TimeLine is Met * Gather and Review Renewal Information from Client * Ensure proper filing of client/carrier correspondence within Document Management System * Manage Policy E-delivery to Client * Review, file, and process all client specific new mail * Ensure proper filing of client/carrier/internal correspondence, policy documents, etc. in document management system per P&C guidelines * Track/Reconcile and ensure accuracy of incoming and outgoing client premium, invoices, and work with appropriate internal specialist teams to correct accounting issues or to decide best approach for differing situations * Check audits for accuracy, process, send instructions for invoicing and determine when to confer with AE/AM regarding concerns * Execute all changes for policies, monitor for receipt and accuracy of endorsements, maintain accuracy of client exposures information when making endorsement requests, and ensure invoicing is accurate and completed in a timely manner * Provide premium breakdowns/premium summaries, as requested * Manage client/account team/carrier/internal Lockton team associates' expectations regarding workflows, special projects * Ensure appropriate information provided for completion of policy checks for policy checking team * Work with team to update and ensure accuracy of proposals/summaries/final and accepted proposal * Ensure accuracy regarding client information in systems * Review incoming client certificate requests and provide instructions for processing * Work with client to ensure carrier applications are completed * Make a positive contribution to customer satisfaction and continuously strive to improve service to the customer * Comply with Lockton's policies and procedures, including appropriate documentation * Attend education workshops, and carrier functions, when requested * Perform other work-related duties as assigned #LI-OE1

Office Coordinator Salary Range: Starting salary is $20 to $22/hour Type: Full-Time, Non-exempt Benefits: Health coverage, generous PTO package is filled About African Road "The work of African Road is not charity or aid - it is empowerment for transformation, fueled by faith, friendship and stories of hope." African Road works in partnership with local Changemakers in East Africa who are committed to healthy, thriving and economically empowered communities. African Road values community driven development and invests in local leaders to facilitate transformational, grassroots change. This work takes many forms, all led by East African Changemaker leaders. Examples include, but are not limited to: training and funding for Rwandan widows who are survivors of genocide to start and expand their own businesses; helping a region's most marginalized tribal group to gain citizenship in Burundi; and providing business start-up funding to bring sustainable sources of income to girls escaping gender-based violence in Tanzania, and for genocide orphans in Rwanda. Relationships are at the heart of African Road. The organization is committed to respectful friendship with local Changemakers and their communities. African Road values and travels the long road of learning, listening and walking together. Concurrently, African Road invests in creating community on this side of the world, offering opportunities for learning, engagement and transformation. African Road builds bridges of meaningful connection for positive change through: funding, learning through travel, access to first-hand reports and data, and opportunities to become a champion for East African communities and partners. Learn more about African Road's impact at AfricanRoad.org. This role will support the efforts and mission of the organization from Oregon. About You We are seeking a candidate who possesses a friendly, warm, professional and supportive demeanor. This candidate will also have the skills to problem solve, juggle multiple tasks and improve the overall efficacy of our office operations. This job is for you if: * You have a passion for African Road's mission. You will have an opportunity to travel to East Africa once for an orientation trip. * You are highly organized and value systems and processes, all while remaining flexible and agile in dealing with people and managing multiple tasks. * You take great pleasure in providing support to others. * You engage and interact with professionalism, humility, warmth and care, and feel comfortable having patient, thoughtful communication with a broad array of people. * You are a skilled proofreader and editor. * You value time management and keeping projects on schedule. * You are able to take initiative and operate independently yet you have a willingness to collaborate with others. * You value working as a member of a team. * You value learning and are not afraid to ask questions. * You respect people from a wide range of religious traditions and faith practices, political and philosophical beliefs, and affiliations and backgrounds. * You demonstrate timeliness and accuracy, and operate with integrity, joy, patience and kindness. * You enjoy utilizing spreadsheets and CRM tools to track details closely. Position Overview The Office Coordinator is a key support role responsible for the day-to-day coordination of African Road's office. Working well on a small team, and providing support to the Executive Director and Finance Director, the Office Coordinator performs functions integral to the nonprofit's continued success, and interfaces with all aspects of office administration such as some light bookkeeping, donor CRM management, scheduling and general office functions. This position is an opportunity to strengthen a growing nonprofit while making a measurable impact on the quality of life for those in Eastern Africa. The ideal candidate has experience working in administrative roles, and feels a connection to African Road's work. Essential Functions Financial: * Utilizes data from Excel, DonorPerfect or other CRM for use in donor communications or organizational reporting. * Enters donor data in the DonorPerfect or other CRM database to ensure accurate and timely gift processing and with a value of building connection and creating historical records of donor relationships. * Responds to inquiries from donors in consultation with the Executive Director. * Completes basic financial management duties including remotely depositing checks received, preparing deposit reports, following up on filed credit card donations, tracking pledges and fundraising campaigns, and completing monthly bank reconciliations for accurate CRM donation management. * Supports, as needed, the Finance Director by managing aspects of the organization's Accounts Receivable (AR). Administrative: * Serves as the first, professionally responsive, point of contact for African Road's U.S. community, composed of partners, donors, funders, volunteers and more. * Completes day-to-day administrative tasks such as filing, processing mail, ordering office supplies, answering and returning phone calls, and other functions necessary for daily operations. * Assists with maintenance of google drive and other office accounts * Maintains and organizes the organization's supply room and filing cabinets and keeps shared office space tidy. * Coordinates and tracks mailing projects to the African Road community. * Provides Executive Director administrative support as needed * Proofreads and edits a variety of documents such as reports, grant applications, and letters to donors. * Works with and coordinates the intern and volunteer activities. * Maintains and organizes Constant Contact. * Coordinates scheduling and calendars for the team and committees. * Takes notes for all team meetings, tracking and following up with action items. Programs and Events: * Assists with event coordination including support for planning, tracking registration and sponsorships; interfacing with volunteers, assistance with setup, tear down and transporting event supplies/equipment. * Assists the Finance Director with tracking and gathering information from a variety of partners and prepare reports for multiple audiences as needed * Directly supports the Finance Director by assisting with travel coordination for Learning Trips to partner communities in East Africa * Tracks fundraising campaigns. * Coordinates meetings and facilitate regular team calendaring Other tasks as assigned. Required Qualifications * Experience with database management with Google Drive and MS Office products. * Familiarity and experience with nonprofit administration systems (CRM) is a plus * Familiarity with data entry and CRM platforms * Working knowledge of general bookkeeping * Demonstrated ability in written and verbal communication to serve as a point of contact * Experience with and agility in using Excel and spreadsheets. To Apply: To apply, submit a cover letter and resume in a single PDF via email to ******************. The cover letter should be concise, compelling, and outline the specific ways in which you would be a good fit for this position. You can download a pdf of the full job description here. Thank you for your interest! Equal Employment Opportunity Statement African Road is an equal opportunity employer, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. As part of this commitment, African Road will ensure that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. Listing Type Jobs | On-Site Categories Clerical/Administrative | Nonprofit | Office Position Type Full Time Experience Level Entry Level Employer Type Direct Employer Salary Min 20 Salary Max 22 Salary Type /hr.

Details Information Job Title Graduate Project Assistant Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $20.00 Max Hourly Rate $36.00 This recruitment will be used to fill part-time (a maximum of 24 hours per week) Graduate Project Assistant positions for the Physics Department at Oregon State University (OSU). This position is for current graduate students in the Physics Department only. Transferable Skill Development Position Duties Grading Physics homework and exams for advanced undergraduate and graduate physics courses. May grade or proctor introductory physics courses on an emergency basis. Assist faculty on new or ongoing projects as needed. Minimum Qualifications Full Employment Eligibility Requirements can be found here: **************************************************************************** * Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study * Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment * Must meet the applicable minimal enrollment standard * High School student: Regularly enrolled in a high school or participating in a home-schooling program * Undergraduate and post-baccalaureate student: 6 credit hours per term * Undergraduate international student: 12 credit hours per term* * Graduate student officially admitted to Graduate School: 5 credit hours per term * Graduate international student officially admitted to Graduate School: 9 credit hours per term* * International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Additional Required Qualifications Must be currently in the Physics graduate program. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. Preferred (Special) Qualifications At least one year of graduate coursework in physics. Working Conditions / Work Schedule Posting Detail Information Posting Number P12227SE Number of Vacancies 15 Anticipated Appointment Begin Date 06/16/2025 Anticipated Appointment End Date Posting Date 06/13/2025 Full Consideration Date Closing Date 06/15/2026 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants When applying you will be required to attach the following electronic document: ● A Resume For additional information please contact: Kelly Carter at **************************** We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval Supplemental Questions

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 7326 N Leavitt, Portland, OR This job posting is anticipated to remain open for 30 days, from 05-Dec-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $26.10 **Hiring Maximum:** $27.74 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Job Title: Office Manager/Administrative Support SpecialistJob Description Join a dynamic team where your skills in administrative support, accounting, and human resources will be highly valued. As an Office Manager/Administrative Support Specialist, you will play a crucial role in ensuring smooth operations within the company by managing employee files, tracking attendance, and handling accounts payable and receivable tasks. Responsibilities + Maintain and organize employee files in ShareFile and the HRIS system. + Monitor and track employee attendance; notify managers of patterns of tardiness or absenteeism. + Track employee training requirements, notify managers when training is due, and coordinate group training sessions. + Post customer payments in Cetec ERP, including scanning and transmitting paper checks to the bank. + Prepare and send statements to customers with past-due accounts. + Enter vendor invoices into Cetec following established procedures; refer mismatched vouchers to Purchasing. + Process non-PO invoices after obtaining required approvals. + Prepare weekly check runs, print checks, and handle mailing of signed checks. + Reconcile the Received Not Vouchered report in Cetec ERP and obtain missing invoices from vendors. + Answer and direct incoming phone calls professionally. + Collaborate with the Document Control Specialist to maintain ISO 9001 and AS9100D documentation, including supporting materials. + Coordinate employee events and manage company-provided snacks. Essential Skills + Proficiency in Microsoft Office. + Experience in accounts payable and receivable. + Strong administrative and HR support skills. + 2-4 years of experience in accounting, human resources, or a related field. + Ability to exercise independence and discretion. + Excellent multitasking abilities. + High attention to detail and strong organizational skills. + Demonstrated problem-solving and critical thinking skills. + Excellent communication and customer service skills. Additional Skills & Qualifications + Associate's degree in business or equivalent experience in HR, Accounting, or office management. + Mathematical ability. + Must pass a background check upon hiring. Work Environment Work onsite at a manufacturing site in a small cubicle area for the Admin team. The schedule is Monday to Friday, with shifts from 6am to 2:30pm or 7am to 3:30pm, including a 30-minute lunch break. This position reports directly to the Customer Service Manager. Job Type & Location This is a Permanent position based out of Salem, OR. Pay and Benefits The pay range for this position is $46800.00 - $46800.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Salem,OR. Application Deadline This position is anticipated to close on Dec 23, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job description Roberson Ford is seeking an additional person to help out in our business office. **Wage to be discussed during interview - will vary depending upon experience** Job Specifics: Receptionist Cashiering for our parts and service departments Other duties include but limited to: Filing, scanning, supporting other roles in the office as needed. **A variety of other duties may be included, which would be discussed in an interview. Work Schedule: Full-time, M-F 8:30-5:30 Job Requirements: Must be 18 years or older Must be able to use a 10-key by touch Must be proficient with computers - ability to use programs such as Excel, Word, email, etc proficiently Ability to sit for long periods of time as needed Ability to communicate well with co-workers, vendors and customers as needed. Excellent customer service skills required. Attendance is critical - this is a small office, and all roles depend upon each other to be at work and get the job done. Must have prior office experience Benefits: 401(k) Dental insurance Employee discount Health insurance Paid time off Work Location: In person

Hazen & Sawyer is seeking an Office Administrator based either in our Portland, Oregon or Seattle, Washington regional offices with periodic travel to the other office as needed for support. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water." Our work includes planning, design, and oversight of construction of environmental infrastructure - for water, wastewater, and stormwater management. We foster a work environment low on bureaucracy and high in creativity. We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK. Responsibilities: Executive Support Support Regional Management Team. Coordinate schedules to set meetings with others. Keep track of requirements for licensure and continuing education. Assist with expense reports Coordinate with vendors, schedules, purchasing, budget, office layout/colors. Maintain status and provide the service for contractual needs. Operations Support Assist with scheduling interviews. Assist HR with onboarding. Prepare for new hire with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates. Plan, coordinate, and/or support activities and events Coordinate venues, vendors, budget, invite list, research activities. Arrange catering for meetings and events. Support client contact list maintenance. Coordinate travel arrangements for local staff or staff visiting local offices. Responsible for general office upkeep, cleaning, organization, mail, etc. Responsible for equipment and supplies inventory and management. Primary contact for building management, maintenance, safety, security. Coordinate posts for Hazen's internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc. Document Control Contract management (File and maintain project contracts). Document formatting. Quality Assurance/Quality Control (QA/QC) and technical editing of documents. Assist in printing and binding documents. Construction phase services include logging and managing submittals, requests for information, field orders, change order requests, pay applications, etc. Reporting / Invoicing Coordinate Northwest region projections with regional tracking (workload, staffing, revenue, marketing, etc.) Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting. Directed administrative support to the Project Managers and the Project Directors. Business Development Support Marketing and Business Planning Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts. Assist with proposal development including scheduling, editing, and interview preparation. Qualifications: A minimum of seven years of direct hands-on experience as an administrative assistant. Prior experience in a professional services firm preferred. Experience in the engineering industry a plus. High School Diploma required. Professional degree preferred. Ability to multitask and prioritize work as needed. Ability for occasional travel, usually a day trip, to the other regional office (Seattle or Portland). Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors. Strong multi-tasking skills - manage priorities, coordinate multiple/concurrent projects. Demonstrates strong work ethic; develops efficient work methods and is detail oriented. Proficiency in Microsoft Office Suite - Word, Excel, Outlook, PowerPoint. Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required. Ability to learn new tools quickly. A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment. Ability to work independently and under the pressure of deadlines. Experience working across multiple time-zones What We Offer: Comprehensive health benefits (medical, dental, vision, and prescription plans) Pre-tax flexible spending plans for medical, dependent care, and transportation Short and long-term disability, and employer paid life insurance Paid holidays, floating holidays, and paid time off (PTO) Employer-contributed 401(k) plan and additional financial planning support Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships Starting pay range for this position depends on skills, experience, education and geographical location

Details Information Job Title Graduate Project Assistant (Wood Specimen Processing) Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) Max Hourly Rate $21.50 (Standard); $21.00 (Non-Urban); $22.00 (Portland Metro) This recruitment will be used to fill one (1) part-time (a maximum of 24 hours per week) Graduate Project Assistant for the College of Forestry, Earth, Ocean, and Atmosphere Sciences at Oregon State University (OSU). This position is in support of a graduate research assistant working on MS project. Transferable Skill Development OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Teamwork, Professionalism, and Equity & Inclusion. Position Duties * Harvesting marked sections from broken lumber specimens for moisture content measurement and small clear specimen fabrication for mechanical tests * Measure moisture content of harvested pieces (standard oven dry method) * Fabricate Small clear specimens according to the provided cutting plans * Transfer lumber specimen ID on harvested pieces * Generating and maintaining measurement log (paper or electronic) Minimum Qualifications Full Employment Eligibility Requirements can be found here: **************************************************************************** * Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study * Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment * Must meet the applicable minimal enrollment standard * High School student: Regularly enrolled in a high school or participating in a home-schooling program * Undergraduate and post-baccalaureate student: 6 credit hours per term * Undergraduate international student: 12 credit hours per term* * Graduate student officially admitted to Graduate School: 5 credit hours per term * Graduate international student officially admitted to Graduate School: 9 credit hours per term* * International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Additional Required Qualifications * Safety training required: WSE Basic shop safety and powered tools operation. * PPE required: Ear and eye protection, respirator, steel toe boot Preferred (Special) Qualifications Working Conditions / Work Schedule * We will assist in obtaining proper respirator for the job Posting Detail Information Posting Number P12647SE Number of Vacancies 1 Anticipated Appointment Begin Date 01/12/2026 Anticipated Appointment End Date 09/11/2026 Posting Date 12/01/2025 Full Consideration Date Closing Date 12/12/2025 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants When applying you will be required to attach the following electronic documents: * A brief letter of interest, highlighting required skills and qualifications. * Two references (instructors of recent lab courses or supervisors of prior lab work). For additional information please contact: Lech Muszynski at ****************************** We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval Supplemental Questions