Branch office administrator jobs in San Angelo, TX

Office Administrator (Temporary) 2 month contract duration* Responsibilities It's a legacy office from old acquisition: There are a mountain of files that need to be archived: Take out of cabinets, log, put into iron mountain system (data entry - it's a form (word table) - add project name, #, dates, deliverables, emails, etc.) Scheduling pick ups - to make more space Categorize/send to storage - enter factors, print, file that online and in binder Keep a physical file and a system entry Qualifications Independence - self starter Lift a box full of paper Document/data entry/File management Highly organized/attention to detail - internal communication/follow up MS Office Suite - especially Word, outlook, teams , excel Professional communication - emailing to track down information

💼 1) $21.50/hr - Front Desk Coordinator - South Mopac ✅ Experience in medical billing & coding is required. ✅ Thrive in a fast-paced environment with ~160 patients daily. ✅ Bubbly, professional, client-facing personality. 🎁 Benefits Upon Permanent Placement: ✨ Medical/dental/vision insurance (after 60 days). ✨ Paid Time Off (PTO) & sick time. 📣 Reliable candidates with medical billing expertise and a friendly personality are encouraged to apply! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are a recruiting firm representing Lubbock Land Company - a premier real estate company located in Lubbock, Texas. We are seeking a detail-oriented, proactive, and highly organized team member to support the organization's financial and operational functions. This role will focus primarily on office management and general administrative support, Accounts Receivable and Accounts Payable, as well as Assistant Property Management Coordination. The ideal candidate will thrive in a fast-paced real estate environment, bring strong organizational skills, and ensure accurate financial tracking and efficient property operations. Key Responsibilities Administrative & Office Management Serve as primary point of contact for general office needs, supplies, and vendor relationships. Assist leadership team with scheduling, meeting coordination, and document preparation. Support company events, internal communications, and special projects. Ensure smooth day-to-day office operations and foster a professional environment. Accounting Support Manage Accounts Receivable (AR): track incoming payments, prepare invoices, monitor delinquencies, and follow up with tenants/clients as needed. Manage Accounts Payable (AP): process invoices, issue payments, maintain vendor records, and reconcile accounts. Assist with preparation of monthly, quarterly, and annual financial reports. Maintain accurate digital and physical records for all accounting functions. Property Management Support Support Property Manager(s) with property showings, tenant communications, service requests, and lease administration. Assist with scheduling property inspections, vendor coordination, and maintenance requests. Track property-related expenses and help prepare operating budgets. Monitor compliance with lease terms and company policies. Some travel is required for property showings, leasing, inspections and training. Qualifications Associate's or Bachelor's degree preferred (Accounting, Business Administration, or related field). 3+ years of administrative experience. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); familiarity with QuickBooks and property management software a plus. Strong organizational and time management skills, with ability to manage multiple priorities. Excellent communication and interpersonal skills, with attention to detail and accuracy. High level of professionalism, integrity, and discretion when handling sensitive financial and tenant information. Interest in growing within real estate and/or property management Ability to thrive within a fast-paced, small-company environment What We Offer Competitive salary and performance-based bonus opportunities. Health benefits. Opportunity to grow with a dynamic and entrepreneurial real estate development and property management company. Collaborative, team-oriented culture with exposure to accounting, property operations, and leadership decision-making.

Job Title : Office Coordinator Duration : 3+ months contract (Possible extension ) Education : High school diploma or GED. Shift Details : M-F schedule 8:00 AM-4:00 PM Job Description: Epic exp highly preferred, microsoft proficient, scheduling exp, o Patient, vendor and other in-person visitors and phone calls (including Epic EHR documentation) o Accounting and Finance support - Process invoices, communicate with vendors, investigate payment status o Order and distribute supplies o Enter, follow and facilitate building maintenance and IT tickets o Manage meeting room & A/V equipment o Ongoing/ continuous projects under the direction of STI Leadership (e.g. internal and external event planning) Support to Chief, Medical Directors, Directors and Managers o Calendar management including complex meeting planning o Travel, including international travel and Expense reimbursement o New staff onboarding o Assistance with space planning o Prepare various reports, presentations, correspondence

Provide clerical and administrative support to the organization. Processing of invoices, payments, and materials for the organization. Develop communications to management and employees in a variety of mediums to effectively communicate reports or messages. Maintains calendar(s), coordinates meetings, and schedules conference rooms and equipment. Prepare informational reports and conduct special projects utilizing mainframe and personal computer applications. Initiate, compile, and prepare various weekly/monthly/quarterly reports timely and accurately. Order office supplies and business equipment supplies. Maintain Distribution equipment databases under the direction of a Materials Specialist. Assists management in various roles of storm analysis and storm support. This person will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions. Performs all essential aspects and functions of the job as well as any other specific job requirements. Job Attributes: High School Diploma or GED required; some college preferred. Minimum of three years of secretarial or administrative support experience. Proficiency in computer skills such as Microsoft Word, Excel, PowerPoint, and Outlook is a must. This candidate shall abide by the Code of Conduct at all times. Knowledge of company operations, policies, and procedures. Strong work ethic and commitment to meeting deadlines. Strong communication skills, both oral and written, are an essential part of the job. Must be flexible with the ability to respond to change effectively, accept, and adjust to changes in direction and priorities. Must be team-oriented with demonstrated ability to work effectively with others. Pay Range: $24.00 - $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.

LOCATED IN WEST HOUSTON - BELTWAY 8/I-10. THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8:00AM TO 5:00PM. Responsibilities Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS Schedule and confirm meetings Ensure file organization based on office protocol Heavy scanning projects of documents and agreements into customized database. Must know Adobe Opening/closing work files Create job invoices Applying for and closing work permits as required Scheduling inspections with appropriate government offices Arrange for hotel reservations for crews for out of town jobs Arrange for per diem checks for crews when necessary Qualifications 2-3 years of administrative experience in a customer driven environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Salesforce, QuickBooks, Adobe, and MS Office - Word, Excel, Outlook & PowerPoint

Our client is seeking an Office Administrator on a Contract to Hire basis in Katy, TX to support operations, marketing, and client engagement for a growing real estate office. Company Profile: Real Estate Small Office Opportunity for growth Office Administrator Role: We are seeking a proactive and highly organized Office Administrator to support daily operations, marketing activities, client communications, and overall business efficiency. This role is central to managing databases, coordinating client outreach, overseeing administrative processes, and supporting real estate operations. As the business grows, this position will also take on light bookkeeping responsibilities and operational support. The ideal candidate is detail-oriented, tech-savvy, process-driven, and thrives in a dynamic environment where no two days are the same. Administrative & Operational Support Manage and maintain client and property databases; ensure accurate, organized, and up-to-date information Create, implement, and improve office processes and workflows Create and implement process automation solutions as needed to improve efficiency Perform database cleanup and ongoing database management Handle daily administrative tasks including scheduling, document management, and office organization. Create and update spreadsheets for tracking listings, transactions, client activities, and marketing campaigns Serve as primary point of contact for clients, vendors, and partners; ensure timely, polished communication Support listing preparation, open houses, transaction coordination, and operational needs as required Client Engagement & Marketing Manage and execute the Client 36-Touch Program, ensuring consistent and meaningful client outreach Coordinate marketing initiatives, including email campaigns, social media posts, and promotional materials Assist with event creation, planning, and execution for client appreciation events, open houses, and community engagement activities Bookkeeping & Financial Support Assist with basic financial tasks, including invoice tracking, expense entry, and organizing financial documents. Support the development of financial processes with room to expand into broader bookkeeping duties as the business grows. Office Administrator Background Profile: 2+ years of administrative experience in real estate or professional services industry Strong proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace Experience working with CRM systems or database management tools Strong organizational, multitasking, and time-management skills Excellent written and verbal communication abilities Tech-savvy, resourceful, and comfortable implementing new systems and processes Ability to thrive in a small, fast-paced, team-oriented environment Interest in obtaining real estate licenses is a plus Features and Benefits while On Contract: We go beyond the basic staffing agency offerings! You can see the extensive list of benefits on our website under the Candidate Benefits tab. Features and Benefits of Client: PTO Hybrid Schedule Opportunity for growth

A Legacy of Compassion and Impact - Be Part of Something Bigger For over 75 years, we've been a trusted pillar of care and support, beginning as BCFS (Baptist Child and Family Services) and evolving into what is now the First Day Foundation. Compass Connections continues to deliver life-changing services to vulnerable children and families nationwide. We provide comprehensive shelter, residential care, foster care, adoption, and community-based support services. At Compass Connections, we don't just offer jobs - we offer purpose. Join a mission-driven team that empowers communities, transforms lives, and builds brighter futures every day. What You'll Do: The Administrative Assistant at Compass Connections plays a vital role in supporting program operations through clerical, organizational, and compliance-focused responsibilities. This position requires a bilingual professional fluent in English and Spanish, with strong administrative experience and certifications in First Aid, CPR, and Emergency Behavior Intervention. ------------------------------------------------------------------------------------ PLEASE NOTE THE BELOW ARE REQUIRED AND/OR NON-NEGOTIABLE What Are We Looking For? Language Requirements: Must be fluent in English and Spanish. Academic Requirements: Required - High school diploma Certifications: First aid, CPR, and Emergency behavior intervention training provided. Work experience required: Three (3) years of progressive employment experience in a multifaceted clerical/administrative capacity. Key Things to know about the role: Department: Post-Release and Home Studies (PRHS) Pay: $24.64 - Hourly Location: Houston, TX. Employment Type: Full-Time, Permanent. Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM Travel: Will need to commute to the on-site location. Occasional travel for training and/or regional/leadership conferences required. What do you get? Day-One Coverage: Company-paid Health, Dental, and Vision Insurance Optional Add-ons: Voluntary life insurance, short-term disability, spouse/child coverage Time Off: PTO, personal days earned quarterly, vacation, and 12 paid holidays Retirement: 403(B) retirement plan + other perks! Mission-Driven Work: Be part of a team that's committed to dignity, safety, and empowerment! ------------------------------------------------------------------------------------ Critical Action Items & Measurable Deliverables: Meet all federal and state regulatory guidelines and standards that apply to this position. Assist in tracking, screening, and hiring program applicants. Manage some purchasing for the program as directed by the supervisor. Write general correspondence, memos, charts, etc. Proofread copy for spelling/grammar and layout to ensure accuracy and clarity of the final copy. Oversee the maintenance of on-site personnel records in a confidential manner. Maintain billing files and reconcile payments received before forwarding the information to the account department. Organize and attend recruiting events. Assist in the new hire orientation as needed. Coordinate new staff information sharing with information technology, finance, human resources, and other departments as needed. Complete background checks and drug screening for all prospective employees as required by the division. Complete background checks on all staff every 2 years. Participate in workshops, seminars, education programs, and activities that promote professional growth and development. Work evenings, weekends, and holidays as needed or requested by the position supervisor. Implement Compass Connections' safety protocols in case of an emergency. Maintain confidentiality in all areas of the service population and program operations. Maintain Compass Connections' professional and ethical standards of conduct outlined in Compass Connections' employee handbook, including demonstrating respect for agency staff, the service population, and community members, and always complying with the required dress code. Other Responsibilities: Completes administrative and documentation tasks related to staff hires, onboarding, and departures from the agency. Maintain personnel files in compliance with agency policies and procedures and licensing and contract standards. Frequently traverse from one area to another within the administration building. Meet all deadlines required by the program supervisor and federal partners. Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

Why IT GOAT? At IT GOAT, we don't just work - we take ownership. Every team member is empowered to lead, make decisions, and drive results. Our culture is built on accountability, teamwork, and an unrelenting commitment to excellence. We're looking for someone who thrives in a fast-paced environment, communicates with confidence, and takes pride in every task - big or small. If you believe in getting things done, staying organized, and being the person others can rely on, you'll fit right in here. Why IT GOAT is the best place to work? At IT GOAT, we believe success starts with our people. We hire those who take ownership of their work, support their teammates, and continuously strive to grow. In return, we invest deeply in our team - providing the tools, benefits, and environment to help every employee thrive both personally and professionally. Here's why IT GOAT stands out as one of the best places to build your career: Competitive Pay, 401k, Paid time off, Comprehensive Health Insurance, Professional Growth and Development are just a few. Our headquarters in Dallas, TX is where collaboration, innovation, and energy come together. We work in person because we believe strong teams are built face-to-face - through trust, communication, and shared goals. : The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Key Responsibilities: The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Office & Administrative Support Open and organize mail daily; prepare and deposit checks. Maintain office organization - including inventory, supplies, and common areas. Manage kitchen and breakroom inventory (snacks, drinks, etc.) and coordinate reorders. Handle office decor and seasonal displays to keep the workspace welcoming and engaging. Coordinate office maintenance, deliveries, and client drop-offs/pickups. Answer incoming calls, direct inquiries, and assist clients, partners, and vendors. Serve as the office “Fire Marshall” Executive & Calendar Management Support executive scheduling by monitoring and optimizing the President's calendar. Prepare materials for meetings and on-site visits (ensure conference room is ready). Prepare and stock marketing/event materials (“Marketing Bag”), as well as SWAG for client meetings. Finance & Expense Management Process daily and weekly financial tasks, including scanning and logging receipts, especially President and other team members as needed. Manage company card and credit card accounts, ensuring all expenses are recorded in Minute7 and Excel tracking systems. Match, reconcile, and pay invoices accurately; maintain organized digital financial records. HR Recruiting Work with each department to draft and post job descriptions on job boards (Indeed, LinkedIn, etc.). Share openings internally or through employee referrals. Review resumes to shortlist candidates matching the role requirements. Categorize applicants (qualified, maybe, not suitable). Send acknowledgment emails to applicants. Schedule interviews or phone screenings. Arrange interview times with hiring managers. Send calendar invites and interview reminders. Prepare interview questions or evaluation forms. Update candidate information in an Applicant Tracking System (ATS) or spreadsheet. Maintain a record of interview outcomes and feedback. Send offer letters and collect required documents. Coordinate background checks or reference verification. Help with onboarding scheduling and welcome materials. Event & Culture Coordination Assist with planning and setting up quarterly Town Halls and company-wide events. Such as Happy Hour, holiday events. Coordinate employee recognition, birthdays, and work anniversaries (cards, gifts, and celebrations). Manage health & wellness initiatives using the Healthcare provider's Well-Being program. Order and distribute employee swag, promotional materials, and recognition gifts. Client & Partner Coordination Answer incoming sales and support calls, route inquiries to the appropriate teams, and assist with client satisfaction follow-ups. Manage client review responses by calling clients and requesting Google or G2 reviews. Support recruiting and subcontractor partnership processes by following internal templates and agreements. Shipping & Inventory Management Prepare outgoing shipments and drop off packages at FedEx as needed. Track and maintain marketing, inventory, and apparel stock; reorder when necessary. Ensure all shipment records, serial numbers, and tracking details are accurately logged. Qualifications Competitive base + uncapped commission Health, dental, and vision insurance 401(k) with company match PTO, holidays, and flexible work options Energetic, tech-driven culture with real career growth opportunities A brand you can be proud to represent Benefits: Health insurance 401(k) with company matching Dental insurance Flexible spending accounts Vision insurance Health savings account Life insurance On-site gym, covered parking with an onsite car wash availa Company events 12 days earned paid time off Company holidays Schedule: 8-hour shift Monday through Friday Work Location: Onsite at IT GOAT's Dallas Headquarters

Office Administrator Job Description: The Office Administrator position will play an integral role in the organizational strength of our company. The Office Administrator will provide administrative support to all managers. These responsibilities may include clerical duties, filing, answering phone calls, responding to emails, assisting in driver training, and onboarding documents for inexperienced drivers. Qualified candidates will have a strong ability to multi-task and a friendly demeanor. Core Responsibilities & Duties: Analyze and organize office operations and procedures such as information management, filing systems, supply requisitions, and other driver services Oversee office staff functions, including office supply levels, equipment maintenance, procedures manuals, forms, and direct cross training of staff Maximize office productivity through proficient use of appropriate software applications Establish uniform correspondence procedures and style practices Create and maintain filing system for warehouse records, such as scheduling information, consignee records, shipping/receiving records, and customer files Maintain contact with customers, ensuring a prominent level of customer satisfaction Complete other duties as requested and ability to work some extended hours to include nights and weekends, as needed Other duties as assigned Qualifications: Strong customer service skills with focus on performance recognition Ability to establish credibility and be decisive, but able to recognize and support the customer's preferences and priorities Proficiency in planning written and verbal communications Strong technical skills (i.e., Microsoft Word, PowerPoint, Excel 2007, web-based applications, etc.) Excellent interpersonal skills both written and oral Ability to work independently and prioritize multiple objectives in a fast-paced environment while delivering quality outcomes Experience working in a transportation office environment a plus Make decisions and/or final recommendations which affect multiple departments Skills: Ideal candidate will possess a “can do” attitude with a “will do” work ethic Must have the ability to work in a fast-paced environment Strong verbal and written communication skills Experience with AS400 operating systems is a plus Transportation industry knowledge and experience is a plus Forward Air is an Equal Opportunity employer. #LI-KK1 #LI-Onsite Since 1990, Forward Air has been a leading provider of ground transportation and related logistics services to the North American air freight and expedited LTL market. We offer surface shipping on an accelerated “time-definite” basis, delivering cargo at a specific time, but under less time-sensitive situations - supplying you with a cost effective, reliable alternative to air transportation. We work with companies of all sizes to develop tangible advantages and build the best products to meet your specific needs. Forward Air presents to the wholesale transportation community (logistics companies, freight forwarders, integrated air cargo carriers, passenger/ cargo airlines, and non-traditional shippers), a single-source provider that can deliver more supply chain services and a superior menu of choices. Throughout the years we have added supplementary lines to our linehaul service, such as full truckload operations (Truckload Services), final-mile coverage (Complete Cartage), and an Airline Logistics program, and we will continue to expand our services to meet the changing needs and growth of our customer base. Forward Air is structured to optimize both savings and service to our customers. Direct partnerships with owner-operators and other surface transportation providers, enable us to remain cost-competitive. The Forward Air network is designed with over 90 facilities located at or near major U.S. and Canadian airports, 12 regional sort centers and over 300 beyond points (secondary airports provided through our Complete Cartage service), creating one of the most comprehensive linehaul networks in the industry. Ranked 3rd in Newsweeks 2022 "Americas Most Trustworthy Companies" publication

• Minimum of 2 years of related hospitality or office support experience, preferably in a corporate, hospitality, service-oriented, or customer-centric environment

A global Japanese company in the San Antonio, TX area is currently seeking a Japanese Bilingual Office Assistant/ Translator candidate. This is a full-time (M-F), 'contract position to start' opportunity. Responsibilities of Japanese Bilingual Office Assistant/ Translator: Administrative support of company-employed Japanese expats and their families. Japanese to English translating in the company meeting. Interpretation between Japanese and English speaking workers on zoom, phone, and in person. Translation of documents, emails and other written work from Japanese to English and English to Japanese. Planning and execution of recruitment, retention, evaluation processes with HR managers. Requirements of Japanese Bilingual Office Assistant/ Translator: Business-level fluency in Japanese and English. Strong verbal, written communication and presentation skills Proficient in MS Office Suite (Word, Excel, PowerPoint). While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 20 pounds, lift in excess of 20 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision. Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. Direct applicants only. We do not accept any resumes from any third party organizations or other recruiters. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates

The Administrative Assistant for Student Ministries supports the Church by performing general administrative duties and providing support to the Student Ministry team. He or She must be committed to the Mission and Core Values of St. Martin's Episcopal Church. ESSENTIAL FUNCTIONS To glorify God every day by affirming and valuing the Christian faith as affirmed by the worldwide Anglican Communion, which emphasizes the Holy Scriptures as the primary authority and guide for individual faith and practice. Oversee all administrative aspects of Student Ministries, including maintenance of student databases, parent newsletter, and retreat and mission trip coordination. Oversee mail-outs (birthdays, life groups, etc.). Assist with and attend life groups as needed. Assist with budget/finance functions as appropriate, including credit card reconciliation and event payments. Engage parents and students in a loving and responsive manner. Attend departmental and staff meetings for input and informational purposes. Create and maintain big event binders containing all pertinent information on all Student Ministry events. Track attendance for Student Ministry functions. Maintain all necessary forms for Student Ministries. Assist in calendar planning and notification to the appropriate parties, including booking appropriate space for events in the online event scheduler. Ensure that office equipment is clean and well-maintained; includes procurement of replacements and supplies. Proofread any newsletter or mass communication pieces as assigned. Order supplies for Student Ministry. Perform related duties as required. SCHEDULE: This is a full-time position. Days and hours of work will generally be Monday - Friday, with occasional overtime on evenings or weekends if requested by leadership. No travel is expected for this position. EDUCATION AND EXPERIENCE: Required experience includes graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. Additional eligibility qualifications include three to five years of increasingly responsible related experience, or any equivalent combination of related education and experience.

Administrative Assistant needed (Finance and HR) Southlake, Texas Plaza Premium Group *Please note, this is an on-site role 4 days a week in our beautiful Southlake Office* Plaza Premium Group is the global leader in airport lounges and hospitality! With over 25 years of experience, we are redefining travel by creating seamless, world-class airport experiences in over 350 locations worldwide. From award-winning lounges to premium airport services, we take pride in delivering exceptional comfort, convenience, and care to travelers. As a dynamic and fast-growing company, we offer exciting career opportunities, a diverse and inclusive workplace, and the chance to be part of a team that's shaping the future of travel. If you're passionate about hospitality and thrive in a fast-paced, customer-focused environment, we'd love to have you on board! We are looking for an experienced Administrative Assistant to join the PPG Team at the US HQ here in Southlake. While the company has over 25 years in business, we are still new to the US market and quickly growing! Responsibilities Handle Travel Requests and book travel for employees Expense Reports for a couple of Senior Leaders Account Payable duties as required Handle and coordinate active calendars Schedule and confirm meetings Provide ad hoc support around office as needed Qualifications Prior experience as an Administrative Assistant or similar. Strong interpersonal, customer service, and communication skills Experience with Concur desired Proficient in the Microsoft Office Suite.

Omni Hotels & Resorts is seeking a proactive and highly organized Administrative Assistant to support the Chief Human Resources Officer and the Corporate Human Resources team. This role is pivotal in ensuring the smooth and efficient operation of the HR department by providing exceptional administrative and organizational support. This is a great opportunity for someone who enjoys working in a fast-paced, collaborative environment and takes pride in keeping people and projects organized. The ideal candidate will be a polished professional with strong communication skills, meticulous attention to detail, and the ability to handle sensitive information with discretion. This position will be in office Monday through Friday, located in Dallas, TX. Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and coordination across projects. Provide comprehensive administrative support for recurring meetings, including scheduling, room and AV setup, agenda preparation, and minute-taking. Manage complex travel arrangements and prepare detailed itineraries and trip files (pre- and post-travel). Prepare, process, and track executive expense reports with accuracy and efficiency. Assist with the creation of presentations, reports, and PowerPoint materials for executive meetings. Collaborate and liaise with corporate departments and hotel properties on behalf of HR executives. Manage calendars, coordinate meetings, and anticipate scheduling needs. Support departmental invoicing, rebills, and budget tracking. Compile monthly reports and assist with HR documentation and recordkeeping. Draft and edit memos, agendas, and correspondence. Coordinate webinars, conference calls, and virtual meetings, including managing technology and logistics. Maintain and update contact databases, distribution lists, and intranet content. Handle highly confidential materials such as performance reviews, compensation data, and executive communications with utmost professionalism. Collect, organize, and archive HR documents, including evaluations, incentive plans, and organizational charts. Provide administrative support to the Operations and Food & Beverage teams as needed. Perform additional ad-hoc projects and administrative duties as assigned. Bachelor's Degree preferred Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Must be highly organized and detail oriented Excellent verbal and written communication Must be able to work independently as well as work well with others Experience with supporting Senior Level Executives, preferably within an HR High level of discretion and confidentiality Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

The District Administrative Assistant will be responsible for the timely and orderly preparation of meeting Agendas, filing of meeting Agendas, and meeting arrangements for monthly District Board meetings. Responsibilities • Prepare and revise Agendas for Board meetings for Legal Assistant and Attorney to review • Post completed Agenda with appropriate County and District • Place quorum calls to Board members to ensure required attendance • Revise meeting Minutes as requested • Email and mail meeting packets to clients • Arrange and review posting certificates from consultants and Counties • Follow up on pending projects/documents • Coordinate and schedule meeting arrangements • All other duties as assigned Qualifications • 5-7 years professional work experience • Strong oral and written communication skills • Proficiency in Microsoft Office • Strong experience in Outlook • Ability to meet deadlines with a strict attention to detail • Ability to communicate with a variety of people • Ability to work independently on multiple projects • Strong proficiency at multi-tasking Typical work schedule is Monday through Friday, 8:30a -5:00p, with extended hours as business dictates

Crosslands International, LLC is a specialized firm focused on the sale of aircraft parts to Central and South America and providing expert international aviation consulting services. We are seeking a highly detail-oriented and trustworthy professional, with a strong background in finance, to be the anchor of our administrative and financial operations. Job Summary We are seeking a versatile and proactive Administrative Assistant / Financial Coordinator to handle the essential back-office functions supporting our sales and consulting operations. This key role requires a professional who can expertly manage bookkeeping, administrative duties (including vital international sales documentation), and foundational HR tasks. This position will be an onsite position, at our Cresson, TX location. Key Responsibilities and Time Allocation1. Bookkeeping & Financial Management (Approx. 50%) Accounts Payable/Receivable: Manage the entire A/P cycle for vendor and parts procurement. Accurately generate and track customer invoices, ensuring timely payments and A/R tracking. Data Entry & Reconciliation: Record and reconcile all financial transactions daily, ensuring the general ledger accurately reflects all activities. Financial Reporting: Assist in the preparation of internal reports, ensuring the accurate tracking of sales and expenses related to international projects and shipments. Banking & Treasury: Perform monthly bank and credit card statement reconciliations. Generate payments to vendors and track incoming payments from clients. Expense Management: Review, process, and reconcile all employee expense reports, especially those related to international travel. Payroll Support: Prepare and process all required documentation for bi-weekly payroll submission, coordinating closely with the external payroll service provider. 2. General Administration & International Coordination (Approx. 30%) Executive Support: Manage complex calendars, schedule meetings across international time zones, and meticulously coordinate domestic and international travel logistics (flights, visas, accommodation) for key executives. International Documentation: Maintain meticulous digital files for sales orders, purchase orders, shipping manifests, and export documentation. Ensure accuracy in paperwork critical for customs clearances and international compliance. Office Operations: Oversee all general office functions, including procurement of supplies, and managing communications (phone, email, mail). Document Control: Organize and format complex consulting proposals, presentations, and maintain essential company contracts and agreements. 3. Human Resources (HR) Support (Approx. 20%) Record Keeping: Maintain confidential employee personnel files, ensuring all records are up-to-date and compliant with basic HR standards. Onboarding/Offboarding: Coordinate the orientation process for new hires, ensuring all paperwork is completed accurately. Benefits Administration: Serve as the first point of contact for employee inquiries regarding benefits (e.g., PTO, health insurance, 401k). Qualifications Experience: 3+ years of administrative experience with a strong focus on finance or bookkeeping within a firm involved in international trade, sales, or logistics. Experience within the aviation industry will be considered a strong asset. Bookkeeping: Demonstrated expertise in bookkeeping principles is mandatory. Proficiency in QuickBooks or similar accounting software is required. Education: A minimum of an associate's degree is preferred, but candidates with extra years of experience will be considered in lieu of a degree. Language: Fluency or high proficiency in Spanish or Portuguese is highly desirable to support communication with Central and South American partners and clients. Software Skills: Advanced proficiency in Microsoft Office Suite (especially Excel for financial tracking and reporting). Characteristics: Unquestionable integrity, proven ability to handle a high volume of detail-oriented financial tasks, and absolute discretion regarding sensitive company data. References will be required and will be contacted for this position. How to Apply Please submit your resume, a minimum of 3 references (preferrably 5), and a cover letter detailing your relevant experience, especially your bookkeeping expertise and any experience within the aviation industry, to ********************************.

About Taurus Industrial Group (Taurus) Taurus is a leading technical services contractor in the energy and industrial sector. Our business has over 60 years' history and service excellence with an unwavering commitment to quality, safety, integrity, and respect. With operations spanning the Gulf Coast, Mid-west, Canada and Mexico, we offer an end-to-end service offering to our customers through Engineering, Infrastructure, Electrical & Instrumentation, Specialty Services divisions. Due to the continued growth and expansion of our business, we are seeking qualified candidates for the position of Administrative Specialist based in our Port Lavaca Texas office. The Administrative Specialist will be assigned onsite at client location in Point Comfort, Texas. Key Responsibilities include but are not limited to the following: Assist Operations Center Staff with various duties (including but not limited to ISO, OPS-CTR, Tejano Farms, B-1 projects) and perform all other duties as assigned. Excellent organizational skills, effective oral and written communications, multi-task, prioritize, team player, strong attention to detail and accuracy, reliable attendance. MS Office (Word, Excel, PowerPoint, Outlook) and Adobe required. Qualifications and Requirements: High School diploma or equivalent plus a minimum of 3 to 5 years of direct job-related experience required or college degree with 1 year experience preferred. AS400, Workflow (MCA, FPG), KMS, Works systems preferred. Administrative experience required and accounting experience preferred. Strong business acumen and the ability to collaborate effectively with cross-functional teams. Outstanding communication and presentation skills, with the ability to clearly articulate complex financial concepts to non-financial stakeholders. High ethical standards, integrity, and a commitment to maintaining confidentiality. Compensation & Benefits Taurus offers a competitive compensation program that considers the applicant's experience and capabilities, including access to medical benefits, vacation and 401k.

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do. Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation. 1. We value people who can positively contribute to our team with positive energy 2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally. 3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others. At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations. After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation. Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners. RESPONSIBILITIES • To have a seamless operational transaction with everyone at work every day. • Learn all daily operations of office/showroom, while taking primary directions well from executive members. • Learn and practice Patio 1's organizational standards. • Represent and follow the Patio 1's “Lifestyle Brand” through all communications, personal appearances, and interactions. • Learn and develop a strong interest in Design and the outdoor lifestyle industry. • Support & Maintaining visual and organizational standards within our Office/ Showroom environments. Requirements • Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team • Lead by example and ensure Office and Showroom Associates are supported • Embrace change and deliver top results with a positive attitude no matter what the obstacle • Excellent listening, verbal, and written communication skills • Experience within professional firm or furniture and/or luxury retail preferred • Business Administration, Teaching or Interior Design and relevant experience or education preferred • Highly organized • Collaborative • Results-oriented • Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications Physical Requirements • Ability to maneuver effectively around Showroom floor, stock room and office • Position entails desk work, moving around in office and/or showroom • May need to work with other offices and their staff from time to time Benefits 401k Health Insurance Overtime Opportunities Pay Range ($30,000-$35,000) + Commission ($30k-$35K) + Perfect Performance Bonus Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance