Branch office administrator jobs in Santa Fe, NM - 70 jobs

**What You Will Do** This position will be filled at either the Professional Staff Assistant 1 or 2 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.C-AAC is seeking a highly organized, detail-oriented professional to provide advanced administrative and office management support in a fast-paced, complex environment. This role serves as a primary administrative resource and requires the ability to work independently, exercise sound judgment, and prioritize competing demands. Key responsibilities include ensuring continuous office coverage, coordinating schedules, reviewing and prioritizing incoming information, and determining appropriate actions. The successful candidate will manage complex calendars, plan and coordinate logistics, and arrange local and cross-organizational meetings while maintaining a high level of professionalism and confidentiality. This role also serves as a senior administrative presence within the organization, providing guidance, coordination, and informal mentorship to other administrative staff to ensure consistency, efficiency, and best practices across the group. **Professional Staff Assistant 1 ($64,700 - $101,400)** At the PSA 1 level, you will provide advanced administrative support while building institutional knowledge and expanding responsibility within the organization. **Key Qualifications** + Basic knowledge of and experience in a professional discipline relevant to specialized organizational functions or programs + Basic experience with standardized LANL required systems + Strong understanding of Laboratory organizational structure, policies, practices, and procedures related to assigned functions + Excellent oral and written communication skills + Strong customer service orientation + Ability to build effective working relationships across all organizational levels + Proven ability to organize, prioritize, and complete multiple tasks under tight deadlines and shifting priorities + Ability to handle sensitive and/or classified information with discretion **Professional Staff Assistant 2 ($71,200 - $112,900)** At the PSA 2 level, you will perform the full scope of PSA 1 duties while taking on increased complexity, autonomy, and problem-solving responsibility, while serving as a senior administrative resource within the organization. **Additional Qualifications** + Demonstrated experience in a professional discipline supporting specialized organizational functions or programs + Proficiency with standardized and specialized software systems + In-depth knowledge of Laboratory policies, procedures, and organizational structure + Knowledge of applicable governmental regulations and potential environmental impacts related to assigned functions + Experience researching issues, evaluating alternatives, and recommending solutions impacting business operations or program oversight + Experience preparing reports, including specialized or technical reports + Ability to effectively network and collaborate with senior internal and external stakeholders + Ability to manage sensitive and/or classified information independently + Experience serving as a senior or lead administrative resource within an organization + Ability to provide guidance, coordination, and informal mentoring to other administrative staff + Experience promoting consistency, best practices, and process standardization across administrative functions **What You Need** **Minimum Job Requirements:** **Professional Expertise** Advanced-level experience providing high-level administrative support in a busy office environment, including complex calendar management, domestic and international travel coordination, procurement, meeting logistics, visitor processing, timekeeping, accurate data entry, and tracking. Demonstrated ability to solve problems, implement solutions, and improve business practices to enhance customer satisfaction. **Business Systems** Expert-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) to produce professional documents, reports, spreadsheets, and presentations. Demonstrated database management skills and experience supporting specialized functions such as webpage maintenance and HR-related processes. **Decision Making** Ability to work independently with minimal oversight, take initiative, and make sound decisions within established guidelines. Experience interpreting policy, conducting research, analyzing issues, and recommending solutions to improve office operations and efficiency. **Personal Leadership** Ability to thrive in a dynamic environment with frequent interruptions and changing priorities. Demonstrated reliability, dependability, discretion, and professionalism when handling sensitive and confidential information. **Values and Behaviors** Strong collaboration skills with a proven ability to build positive working relationships and network effectively across administrative teams and key internal and external stakeholders. Willingness to take initiative, adapt to changing needs, and support team success. Demonstrates leadership through collaboration, knowledge-sharing, and mentorship within the administrative community. **Communication** Excellent written, verbal, and interpersonal communication skills with a strong customer service mindset. Ability to communicate effectively with all levels of personnel. **Additional Job Requirements for Professional Staff Assistant 2** : In addition to the requirements outlined above, qualification at the higher level requires: + Demonstrated ability to independently manage complex administrative functions with minimal supervision, exercising sound judgment and discretion + Experience serving as a primary administrative point of contact for an organization, program, or senior leadership + Proven ability to interpret and apply Laboratory policies and procedures, providing guidance and recommendations to management + Experience coordinating or leading administrative processes, projects, or initiatives that impact operational efficiency + Ability to identify process improvements and implement solutions that enhance workflow, compliance, and customer service + Serve as a senior administrative mentor by providing informal guidance, coordination, and training to other administrative staff to support professional development and consistent operational practices **Education/Experience at lower level: Bachelor's Degree and 2 years related experience; or an equivalent combination of education and experience directly related to the occupation.** **Education/Experience at higher level: Bachelor's Degree and 5 years related experience; or an equivalent combination of education and experience directly related to the occupation.** **Desired Qualifications:** + Knowledge of LANL organizational structure and administrative policies + Experience with Oracle, Ariba, Concur, or other Laboratory business systems + Experience serving as a Designated Procurement Representative (DPR) + Active Q clearance Knowledge of LANL organizational structure and administrative policies **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Note to Applicants:** Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (******************************************************************** . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **Clearance: Q** (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. *Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 (********************************************************************************************* for additional information. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (*********************************************** for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call **************.