Branch office administrator jobs in Silver Spring, MD - 1,180 jobs

Xcel Construction is a growing construction comapany. We work on multiple commercial construction projects and are building a structured office environment to support accounting, project management, and leadership. We are looking for a smart, motivated Administrative Assistant who wants hands-on experience in a real construction office environment and is interested in learning how a business operates. Position Summary The Administrative Assistant provides general office and administrative support to the accounting team, project managers, and company leadership. This is an entry-level role ideal for: Someone currently in college Someone taking business or accounting classes Someone early in their career who wants exposure to construction operations We are looking for someone organized, reliable, bilingual, and eager to learn. Required Qualifications Fluent in English and Spanish Strong organizational skills Comfortable with basic computer tasks (email, documents, spreadsheets) Willingness to learn and take direction Reliable, punctual, and detail-oriented Preferred (Not Required) Currently enrolled in college or technical courses (business, accounting, management, or related) Interest in construction, business operations, or accounting Basic familiarity with Excel or Google Sheets Job Type: Full-time Work Location: In person

* Only open to LOCAL candidates in the Washington, DC Metro area (Arlington/Falls Church/McLean ideal, or willing to commute there). The work is hybrid and part-time; physical presence is needed at times.* *Application must include a COVER LETTER. All our applications are screened by a human.* Regular office hours are 9AM - 6 PM. Workload varies -- busier in the first week of the month with time-critical tasks, can be slower in later weeks. Commitment required for regular and predictable availability for 10-20 hours/week (40-80 hours month). Hours may increase if workload increases (we are growing), or if you are able to take more off our plates by delivering quality work and earning trust. Must be able to meet in-person once a week. Because we are a small business, the work can involve doing an odd assortment of jobs described below in ‘About the Job'. We are looking for someone exceptionally good. The ideal candidate is someone smart (and scrappy) and reliable, with experience in a professional consulting environment, who is looking for part-time work. Because the work is sporadic, you need a good working memory or be in the habit of taking notes. Pay: $25-$35/hour depending on experience and abilities. Schedule: Part-time during normal business hours Work Location: Hybrid with at least one day/week in person *This is not an internship. We are looking for long-term commitment.* ABOUT THE JOB Office Administration at Energy Shrink involves two main roles: (1) maintain daily office operations, and (2) support business development. We call these the wheels of the Energy Shrink bus that must keep turning regardless of what projects we are working on. Your job is to keep the wheels on and turning! You will get exposure to many facets of small business operations in a collaborative environment and work with seasoned consultants. However, this is a small business which requires a willingness to work on an odd assortment of jobs. Depending on the day, you may be wearing an office admin or executive assistant hat. Some examples of tasks an office administrator regularly performs at Energy Shrink include scheduling, vendor research, event planning, note-taking in meetings, interacting with clients and contract officers, to managing the team's timesheets, depositing a check, picking up a package, and recording business cards. If you have unique skills that allow you to take on other tasks, your role may expand (e.g., you may be good at social media, or helping with MS Word reports). EXAMPLES OF TASKS 1. Daily office operations include administrative tasks such as monitoring expenses, contractor payments and rent, creating and maintaining SOPs, and maintaining certifications unique to a women-owned small business. These tasks require attention to deadlines, agile thinking, and dogged follow-ups to stay on top of. 2. Business development tasks include tracking and maintaining relationships and monitoring numerous websites for relevant opportunities, and managing newsletter distribution list. You may also be asked to manage the Inbox emails, and input new contacts in Outlook and HubSpot. You will be asked to use Slack and MS Outlook to communicate and manage tasks MS Word and Excel to manage certifications, projects, and budgets ABOUT THE CANDIDATE Desired Personal Qualities Trustworthy and discrete person to handle sensitive business information Dependable about managing repetitive tasks that are important for company operations Happy to take charge of the routine tasks and deliver them well -- on time and with high quality High integrity and work ethic to deliver work responsibly in the time billed Highly organized with the ability to multi-task and take initiative Ability to figure things out independently and keep notes for future use Ability to take direction Unfazed by the occasional quick turnaround Preference will be given to candidates with a quick and calm mind, a mature and positive attitude, discretion and social skills, and the likelihood of a long-term commitment. Does this sound like you? Required Qualifications Must be local to the DC Metro area (see opening lines of job ad) Must be legally authorized to work in the US College graduate Must have 3+ years of work experience in a professional consulting environment Fluency with MS Office products, including Outlook, Excel, and Word Professional written, verbal, and interpersonal communication skills to represent the company in front of external clients and business partners Nice to have Analytical mindset is a plus Excellent command of the English language Ideally, also able to contribute to marketing on some of these platforms Twitter, Facebook, LinkedIn, Instagram HubSpot, WordPress Paint, Canva, Photoshop or similar image editing software HIRING PROCESS A cover letter is required along with the resume. The candidate will clear verbal interviews and a sample task. References are required. At least one reference is required from a colleague in a consulting environment. A background check will be conducted. There will be a trial period before regular employment is offered. Note: In a small company experiencing growth, a good fit with the team work culture is a must (as described in the desired personal qualities). There will be a 60-day probation period during which we will mutually determine whether this is a good fit. Energy Shrink, LLC is an equal opportunity employer. ABOUT ENERGY SHRINK Energy Shrink is a boutique consulting practice focused on the decarbonization of buildings. Combining decades of US and international experience at reputed consulting firms with the flexibility of a small business, Energy Shrink offers high-quality consulting that bridges the gap between building science knowledge and the global marketplace. We are a certified woman-owned small business based in the Washington, DC metro area, celebrating a decade in business this year. See more about us on our website at *********************

Why You Want To Work Here: We are seeking a highly organized and detail-oriented Office and Seminar Coordinator to join our team. This entry-level position is perfect for recent graduates looking to start their career in a dynamic and supportive environment. Responsibilities of the Office and Seminar Coordinator: Coordinate and schedule seminars, meetings, and other office events. Manage office supplies, equipment, and overall office maintenance. Assist with administrative tasks such as answering phones, responding to emails, and managing calendars. Support the preparation and distribution of seminar materials, including presentations, handouts, and digital content. Greet and assist visitors, ensuring a professional and welcoming environment. Collaborate with team members to ensure the smooth operation of office functions. Maintain accurate records of seminar attendance, feedback, and other related data. Qualifications of the Office and Seminar Coordinator: Bachelor's degree in a related field preferred. 2-3 years of experience in an administrative or coordination role, association or nonprofit experience a plus Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving.

Title :: Administrative Assistant Pay :: $43.57/HR ***************Need only local to Washington DC Area******************* Role Objectives Provide administrative support by: • Handling business travel bookings and travel expense reimbursements using Concur. • Responsible for submission and management of reimbursement requests, and tracking and payment of expenses. • Maintain contacts and distribution lists for the team. • Scheduling and hosting meetings, in-person and online. • Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed. • Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests. • Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages. • Maintain office handbook. • Respond to ad-hoc requests. Qualifications and Skills • Experience in an administrative capacity, preferably in a corporate environment. • Experience with Concur (in travel booking, requesting and expensing). • Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook. • Ability to multitask and work in the fast-paced environment. • Strong written and oral communication skills. • Possess strong organizational skills and excellent attention to detail. • Highly collaborative and flexible in a team environment and able to form good relationships. • Excellent time management skills and ability to multitask and prioritize work. • Preferred Education/Licenses/Certifications/Registrations: - Bachelors degree preferred. • Other Skills, Abilities and/or Training: - Writing, reading, and verbal communication skills in Japanese is preferred.

We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today! Key Responsibilities: Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events. Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person. HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS. Why You'll Love Working Here: Competitive hourly rates. Opportunities to grow and learn from leaders in their industry. The chance to work in a fun and lively work environment. What We're Looking For: Experienced. You have prior administrative assistant or receptionist experience. Professional . You have strong written and verbal communications skills. Organized. You can juggle multiple tasks at once. Focused. You are highly adaptable and can work in a fast-paced environment. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

This position is responsible for performing general tasks for the Veterans Education and Employment Director, in support of their Commission, Committees and Division. ESSENTIAL FUNCTIONS: Office Administration: Serve as receptionist Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment Screen phone calls, redirect calls, and take messages Receive deliveries; sort and distribute incoming mail Organize and schedule meetings and appointments Maintain calendars and invitations Maintain contact lists Coordinate on-site, virtual and other meetings/events Produce and distribute correspondence, such as memos, letters, emails, invoices, reports and other correspondence Prepare, dispatch and archive correspondence and meeting minutes Assist in the preparation of regularly scheduled reports Create and maintain filing systems, both electronic and physical Process citations and certificates Manage accounts and perform bookkeeping Order office supplies; create purchase requests Prepare the monthly credit card and travel expense reports Distribute payroll and payable checks Prepare and facilitate IT equipment and help desk requests Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain office supplies inventory Determine inventory level; anticipate needs; place orders; and verify receipt of purchases Ship brochures/pamphlets Travel Arrangements: Coordinate airline, hotel and other required reservations Prepare travel requests Events (National Convention, Washington Conference, Spring/Fall Meetings): Prepare invitations, agenda, reports, etc., in connection with events Arrange logistics (transportation, on-site points of contact, schedule, etc.) Communicate with participants to coordinate details and gather required information Travel in support of the organization, as required Perform other duties as assigned. Reports directly to Director Education/Technical Knowledge: High school diploma or equivalent; college degree preferred Additional Skills Needed: Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Teams, etc.) Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Experience: 3 years up to 5 years Supervision of Others: This position involves no responsibility of authority for the direction of others. Problem Solving: Involves the evaluation, refining and improving of concepts and practices or the trying out of developments and ideas of others. Impact of Decisions: Work involves opportunities for judgmental errors which would result in substantial added cost or reduced efficiency within and between functional units until corrected- usually requires longer time. Internal and Public Contacts: Inside the organization, which require the routine exchange of information or simple factual data. Outside contacts are routine and/or negligible. Physical Factors and Working Conditions: Physical demands of the position are those, which require manual dexterity for typing/word, processing. The employee is regularly required to talk and hear. The employee frequently is required to stand; walk; sit; use hands to fingers; and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. Working conditions are within a well-lighted area with air conditioning. Must be able to travel occasionally. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands of the job.

Purpose: Support the operations and coordination of the office and Business Operations function while preparing processes and documentation to scale as the company grows. This hands-on role executes core administrative work to standard, maintains accurate HR and payroll inputs, manages scheduling and communications, supports procurement and expense workflows, and helps staff follow established administrative policies. The right person gets things done, fixes problems end-to-end, documents the fix, and leaves work in a scalable state.' Job Description Complete new-hire orientation paperwork and onboarding tasks (I-9, W-4, benefits introduction); create accounts and system access, order and provision equipment, schedule training, and coordinate background checks. Maintain personnel files and HRIS entries (Paychex Flex or equivalent); ensure confidentiality and data integrity. Support payroll and benefits administration by preparing payroll inputs, reconciling time-off/pay exceptions with People and Finance, and adhering to payroll deadlines. Handle scheduling and calendar coordination for teams, including interview panels, meeting rooms, recurring operational cadences, and internal events. Draft and distribute clear staff communications regarding operational processes, schedule changes, and office updates; maintain a practical policies and procedures index and short “how-to” guides. Process expense reports; reconcile credit card transactions and purchase orders; manage vendor invoices; and follow procurement approval workflows, escalating only when approvals or exceptions are required. Fix mistakes and close the loop by correcting records, walking the submitter through the correct steps, logging the incident, and verifying the next related item is completed correctly. Require resubmission only when necessary. Facilitate brief, practical training sessions and office hours on recurring administrative tasks; create one-page job aids and simple three-step checklists to support effective staff use Support Business Operations projects by piloting small process changes, introducing templates or simple automations, and helping scale what works. Perform clerical and secretarial duties as requested to support Business Operations and leadership. Requirements 7-10 years of administrative, HR, operations, or similar hands-on experience in a fast-paced environment; experience supporting growth-stage or scaling teams preferred. Direct experience with onboarding, payroll inputs, scheduling, expense and PO processing, and vendor coordination. Strong written and verbal communication skills; ability to provide direct guidance and clear staff communications. Highly detail-oriented, with strong follow-through and the ability to work independently with minimal oversight. Comfortable with Google Workspace, Paychex Flex (or similar HRIS), common expense tools, and spreadsheet-based tracking. Familiarity with simple automation or ticketing systems is a plus. High level of discretion, professional maturity, and the ability to handle confidential information.

The Events & Office Administrator is a dynamic, mission-driven role combining event planning and execution with office administration and operational support. This position plays a vital role in creating meaningful, well-executed events while ensuring smooth day-to-day office operations. The ideal candidate is organized, proactive, people-oriented, tech-savvy, and passionate about Believe Big's mission. This role supports fundraising, donor and community engagement, volunteer coordination, and internal operations-serving as a welcoming and professional presence for patients, donors, volunteers, and partners. Responsibilities Event Planning & Management Plan, organize, and execute Believe Big fundraising, donor appreciation, educational, and community outreach events. Collaborate with leadership to define event goals, timelines, budgets, décor, logistics, and desired outcomes. Research and coordinate venues, vendors, sponsors, catering, AV, décor, and permits. Oversee event registration, guest lists, seating, and on-site operations. Serve as primary point of contact for vendors, volunteers, sponsors, and guests during events. Lead event setup, breakdown, and troubleshooting with professionalism and grace. Track event metrics, attendance, fundraising results, and prepare post-event evaluations. Office Administration & Operations Professionally manage front desk operations, phones, and office reception. Greet patients, guests, donors, and visitors with warmth and compassion. Maintain office supplies, coordinate maintenance, and monitor office needs within budget. Schedule meetings, manage calendars, and provide administrative support to staff. Process incoming donations, receipts, and invoices for the Director of Operations. CRM, Data & Technology Maintain accurate and confidential donor and patient records within the CRM. Input donations, manage donor lists, and coordinate mailings and reports. Proactively generate reports and ensure data accuracy across systems. Willingness to learn new technology platforms and evaluate process improvements. Volunteers, Apparel & Inventory Recruit, train, schedule, and coordinate volunteers for office support and events. Oversee volunteer communications and appreciation initiatives. Manage apparel inventory, fulfill online orders, and assist in-office merchandise sales. Collaborate on design and analysis of promotional merchandise and inventory trends. Marketing & Communications Support Partner with the Creative Director on event promotions, invitations, signage, and collateral. Support social media and communication efforts related to events and community engagement. Qualifications and Skills Strong written and verbal communication skills. Excellent organizational, time-management, and multitasking abilities. High attention to detail with strong follow-through. Ability to build positive relationships with donors, volunteers, vendors, and community partners. Experience with event planning, hospitality, nonprofit development, or office administration (3+ years preferred). Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort with CRM systems. Ability to lift up to 40 pounds and assist with physical event setup. Valid driver's license and reliable transportation. Flexible schedule and willingness to work evenings/weekends as needed. Personal Attributes Mission-driven with a faith-centered approach to work. Positive, upbeat, and service-oriented attitude. Calm under pressure; adaptable and solution focused. Team player with strong initiative and professionalism. Health-conscious and aligned with Believe Big's wellness values.

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

must have computer skills (remedy ticketing) and secret clearance ESSENTIAL FUNCTIONS: • Client Relationship Management: Serve as the primary customer contact for equipment support and service Coordinate Move/Add/Change (MAC) process • Provide on-going end user training on equipment • Services Delivery: Basic device cleaning and replacement of operator accessible parts and consumables per equipment specifications. Break-fix activities account for 70% of role responsibilities. • Provide IP address support • Perform basic equipment problem diagnosis • Point of contact for equipment removal and delivery for onsite support • Contact service as required (Xerox and 3rd party) • Utilize Xerox web-based applications as required to include Service Call Handling • Accurate call reporting on Equipment in Xerox designated systems • Remote Service call onsite support Driving (if required for duties) • Download and install printer drivers on end-user equipment • Perform printer mapping to PC as required • Escalate printer network issues to appropriate resource • Physical as well as remote device management and control • Device Configuration (Enter IP address, scanning templates, User access levels. Scan to File/Email, etc) • Monitor/apply current software updates/patches On site contact for remote solve resolutions requiring technical expertise • Non-Xerox device management as required • Perform remote device monitoring and remote solve (Xerox Device Management) • Identify and promote Xerox Office Solutions • Pro-actively manage consumables and supplies using the DOS calculator • Maintain on-site operator replaceable parts inventory • Collect equipment meter information and submit for billing purposes • Perform Data Entry for activity and asset tracking • Manage and maintain on-site parts inventory using PM4 Job Description SKILLS: • Read, write and follow basic English instructions • Customer service and communication skills • Ability to manage multiple tasks • Perform duties with minimal supervision • Basic Equipment problem solving and diagnosis per training provided • Customer problem resolution including escalation as required • Coordinate work tasks to ensure fulfillment of SOWs • Track and report account information as required • 1-2 years relevant experience resolving customer and equipment printing issues Qualifications EDUCATION: Minimum High School diploma or equivalent Additional Information All your information will be kept confidential according to EEO guidelines.

We're hiring a highly organized and proactive Office Administrator to play a crucial role in ensuring the smooth and efficient operation of our office. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities: Ensure the smooth running of the office by maintaining office organization, appearance and functionality, including day to daily opening and closing procedures. Manage office supplies inventory and place orders as needed. Coordinate maintenance and repairs of office equipment and facilities. Receive, sort, distribute and prepare incoming and outgoing mail and packages daily. Anticipate the needs of others to ensure a seamless and positive experience. Greet visitors, clients and vendors. Answer and direct phone calls and emails to appropriate personnel. Handle inquiries and resolve issues promptly and professionally. Carry out administrative duties such as filing, typing, copying, binding, and scanning. Prepare and edit correspondence, reports and presentations. Schedule and coordinate meetings, appointments and reservations. Manage and organize company documents, both physical and digital. Assist in planning and organizing office meetings and events to include managing the conference room calendar, ordering catering, setting up and breaking down supplies as needed. Desired Competency, Experience and Skills: High school diploma or equivalent; Associate's or Bachelor's degree preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Desire to be proactive and create a positive experience for others This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. About Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: ************ All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

We're hiring a highly organized and proactive Office Administrator to play a crucial role in ensuring the smooth and efficient operation of our office. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities: Ensure the smooth running of the office by maintaining office organization, appearance and functionality, including day to daily opening and closing procedures. Manage office supplies inventory and place orders as needed. Coordinate maintenance and repairs of office equipment and facilities. Receive, sort, distribute and prepare incoming and outgoing mail and packages daily. Anticipate the needs of others to ensure a seamless and positive experience. Greet visitors, clients and vendors. Answer and direct phone calls and emails to appropriate personnel. Handle inquiries and resolve issues promptly and professionally. Carry out administrative duties such as filing, typing, copying, binding, and scanning. Prepare and edit correspondence, reports and presentations. Schedule and coordinate meetings, appointments and reservations. Manage and organize company documents, both physical and digital. Assist in planning and organizing office meetings and events to include managing the conference room calendar, ordering catering, setting up and breaking down supplies as needed. Desired Competency, Experience and Skills: High school diploma or equivalent; Associate's or Bachelor's degree preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Desire to be proactive and create a positive experience for others This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. About Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: ************ All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Job Description Be Part Of A High-Performing Team This opportunity sits within a globally established financial services organization known for its long-standing market presence, international reach, and commitment to operational excellence. The Washington, D.C. office supports senior professionals across commercial and institutional banking activities, operating in a highly collaborative, fast-moving environment. The team values reliability, discretion, and proactive problem-solving, and works closely with regional and global stakeholders to support day-to-day business operations and client-facing initiatives. What's In Store For You Exposure to a global financial services environment with strong operational standards Opportunity to work in a hybrid model supporting an established Washington, D.C. office Hands-on experience supporting senior professionals and managing office operations Ability to expand administrative and operational skill sets within a structured corporate setting How You Will Make An Impact Serve as the primary administrative and operational support resource for the Washington, D.C. office Coordinate domestic and international travel arrangements and manage expense reporting workflows Ensure smooth execution of meetings, events, and client visits through detailed logistical planning Maintain organized office processes, documentation, and vendor coordination to support business continuity Are you an experienced administrative professional ready to make an impact? Experience supporting teams in an administrative or office management capacity within a corporate environment Hands-on experience with Concur for travel booking and expense reporting Proficiency with Microsoft Office tools including Outlook, Excel, Word, and PowerPoint Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting Excellent written and verbal communication skills Detail-oriented, proactive, and able to work independently while collaborating across teams Bachelor's degree preferred Japanese language reading, writing, and verbal communication skills are a plus

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Office Admin Flagship - Springfield, VA Part-Time About us: The St. James is a premier sports, wellness, and entertainment brand, empowering people of all ages to reach their peak potential. Our 450,000-square-foot flagship complex in Springfield, VA, offers a unique combination of world-class sports venues, elite training spaces, recovery amenities, and athletic and wellness programs. We also operate Performance Club locations in Springfield, VA, and Bethesda, MD, providing signature group classes, customized performance training, recovery, and high-performance programming in convenient club settings. From comprehensive training to family-friendly fun, lifestyle events, and sporting experiences, The St. James is your destination to discover your best self. Our People & Culture: At The St. James, we are in the business of human development. Our success in delivering exceptional guest experiences-experiences that engage, inspire, and delight-depends on our ability to recruit, retain, and cultivate team members who embody the true spirit of hospitality. We seek individuals who are committed to personal and organizational excellence, who are proactive and action-oriented, and who thrive in a collaborative team environment. If you have a passion for service and a dedication to continuous growth, we want you to be part of our team. Overview: The Office Admin serves as the central hub of camp operations, supporting daily logistics, communication, and administrative functions. This role ensures smooth check-in/check-out, accurate record-keeping, and clear communication between families, counselors, and leadership. Office Admins help maintain organization, professionalism, and a welcoming front-of-house experience for all campers and parents. Key Responsibilities: · Manage daily check-in and check-out procedures · Track attendance, rosters, group assignments, and camper movement throughout the day · Serve as the primary point of contact for parent questions, updates, and concerns · Assist with medical, incident, and safety documentation · Communicate essential information to counselors and camp leads · Maintain organized records, schedules, forms, and supply inventories · Support the coordination of special events, weekly showcases, and field usage · Promote a friendly, customer-service-driven atmosphere at all times · Assist the leadership team with administrative tasks as needed Qualifications: · Strong customer service and communication skills · Highly organized with the ability to manage multiple tasks at once · Prior experience in administration, camp operations, recreation, or youth programs preferred · Comfortable using basic computer systems, spreadsheets, and scheduling tools · Calm, professional demeanor in a fast-paced environment Get to know us better: ****************** https://******************/stj-sports ******************/careers Instagram: @thestjames @thestj_sports @thestjamesperfomanceclub This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operation of the department. The St. James is an equal opportunity employer committed to diversity and inclusion. We welcome qualified applicants from a variety of backgrounds inclusive of their race, color, religion, sexual orientation, gender, gender identity, expression or orientation, genetic information, national origin, age, disability, or status as a disabled or Vietnam-era veteran. #twparttime

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is looking to hire a Workplace Coordinator who can provide a comprehensive Workplace Facilities Management service including providing high quality customer service and technical support provision to all the users of the Washington DC Arcadis office. Understanding and using relevant Facilities Management procedures and processes to ensure consistency and compliance. Maintain office operations by receiving and distributing communications; maintain supplies and equipment; assist the office staff with Workplace projects, systems, and procedures. Support Workplace Operations (Ops) Regional Manager in the management of the office and provision of the facilities management agreed services for the office. Role accountabilities: Position responsibilities include, but are not limited to: * Work as a team to provide the agreed facilities management service, including the provision of a reception service. * Answer phone calls and greet clients/guests in a professional and positive manner. Forward information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff. * Respond to customer queries in person, by email and phone to provide an effective customer service. * Supports and enhances the office by taking ownership of Workplace Ops/office procedures/ functions; proactively explores opportunities to add value to the office and staff. Maintains Workplace Ops procedures in compliance with corporate processes/ policies. * Resolve day to day office operational issues and escalate appropriately where necessary. * Understand and use Facilities Management procedures and processes to carry out and record relevant tasks and activities. * Develop an understanding of Facilities management, health and safety, and environmental management responsibilities and contribute to their compliance. * Manages office overhead budget, explains variances. Works with Indirect Project Manager, Regional Workplace Ops Manager, and Program Manager to review office budget as needed. * Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items. * Maintains Workplace equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation. * Maintain and troubleshoot AV equipment; ensure proper functionality and operation for meetings, events, and presentations. * Liaison to Property Management/Property Maintenance. Coordinate building/suite access badges for staff. Work to resolve office suite issues when needed. * Use Facilities Management tools including a helpdesk, document management, and booking systems to accurately record information and escalate any issues. * Order regionally for line manager-requested new hire computer peripherals. For local new hires, review authorization documents and complete/submit employer section of verifications. * Provide virtual Workplace Ops support to other offices within region. * Coordinates catering, set up/tear down of internal/client meetings and events as needed. * Maintain schedule and coordination of conference room meeting spaces. * Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain). * Be onsite for and assist with office moves. To include but not limited to assisting with coordinating of vendors, relocation of files, assisting in decommissioning of existing space and organizing of new space. Qualifications & Experience: Position requirements include, but are not limited to: * Minimum years of experience: 2-4 years * Previous experience in a facilities management, administrative or customer service role. (Preferred) * Education required: Associates or Equivalent work experience * Registrations/Certifications preferred: Notary * Strong Microsoft Office skills (Teams, Word, Excel, PowerPoint) * Strong Interpersonal and organizational skills. * Basic Financial skills, able to work with budgets and invoices. * Exercises discretion and confidentiality. * Deals effectively with rapidly changing priorities and last-minute deadlines. * Detail-oriented, dependable, proactive and ability to work with minimum supervision. * Potential travel required for this position. * This position does not manage others. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $22/Hr - $26/Hr. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. #LI-VS1

Curo Private Wealth is an independent financial planning and investment management firm with offices in Reston, Virginia and Rockville, Maryland, serving clients across the United States. We are women-led firm committed to helping our clients make smart, strategic decisions and achieve their financial goals. Our diverse team works hard to deliver world-class service to each and every client. About the Role: The Office Administrator role reports to the COO and is critical to the operational efficiency of the office. This position utilizes excellent customer service and organizational skills to confidently provide administrative support to both clients and the internal team. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, you must be able to perform each essential duty satisfactorily: Acts as front line for office contact: handling inbound and outbound calls, responding to email requests, greeting guests arriving in-person (this would not apply if virtual). Manage office and advisors' calendars: scheduling of prospect meetings, periodic reviews and financial planning meetings with clients, investment update meetings/calls with internal partners, etc. Handle client administrative requests: address/contact information updates, establishing online account access, providing statements/tax documents. Maintain CRM: ensure prospects/clients are added to the database and information remains up to date. Responsible for assuring timely submission of monthly expense reports for the firm's Partners. Handle all office managerial tasks: maintain office supplies inventory, pay/reconcile vendor invoices, schedule equipment maintenance, etc. Assist operations team with client operational tasks, as needed. Supports clients with online account activation and assists with troubleshooting login issues. OTHER DUTIES: To perform this job successfully, you may also be asked to perform the following duties satisfactorily: Assist Communications & Marketing Associate with prospect/client event planning: sending invitations, managing guest lists, reserving/coordinating event space, etc. Other responsibilities as assigned by the COO. What You Will Need: KNOWLEDGE, SKILLS, AND/OR ABILITIES: To perform this job successfully, an individual should have the following skills and abilities: Great customer service skills; positive, friendly attitude. Ability to build relationships with clients and internal partners. Computer skills (Outlook, Word, Excel) are essential. Excellent communication skills, both verbal and written. Strong time management and organizational skills; able to work independently and effectively manage multiple tasks at once. SUPERVISORY RESPONSIBILITIES: None EDUCATION AND EXPERIENCE: You will have at least 1 year of work experience. Previous customer service or administrative experience preferred. CERTIFICATIONS: None PHYSICAL DEMAND: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to sit at a computer for extended periods of time. Ability to lift up to 20 pounds. OTHER DUTIES: Please note this job description is not designed to cover or contain a complete comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job DescriptionSalary: Global Systems Engineering (GSE), an Intreped Partners subsidiary, is an SBA-certified HUBZone small business supporting the federal government with a variety of advisory and technical consulting services. We combine mission-driven expertise with a culture of integrity, innovation, and community impact. Learn more at ************************* The Part-Time Office Administrator will support day-to-day office functions and administrative tasks that help GSEs team stay organized and efficient. Responsibilities Manage front office duties, including phones, mail, and visitor coordination. Maintain filing systems, calendars, and office supplies. Prepare and format documents, reports, and correspondence. Assist HR and finance with general administrative tasks. Qualifications Prior experience in office administration or clerical work. Strong organization and communication skills. Proficiency in Microsoft Office Suite. Ability to maintain confidentiality and work independently. HUBZone Requirement Applicants must live in a certified HUBZone. To verify, visit ***************************************** enter your home address, and confirm eligibility. Proof of residency (drivers license, utility bill, or lease) may be required. Compensation Competitive hourly rate, commensurate with experience. Eligibility: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States without restriction or need for future sponsorship, regardless of employer.

Job Description You chart the course; we help you lift off. At YHB, we aren't limited by small-firm constraints or stuck in the big-firm mentality. We aim to hire great people who want to take ownership of their careers while we help to provide the tools for success. The Office Administrator provides organizational support for multiple levels of staff throughout the Firm. They facilitate communication internally and externally with clients and vendors. Primary tasks: welcoming guests, maintaining office supplies, and coordination of incoming and outgoing mail. The Office Administrator will coordinate and execute office events. Roles & Responsibilities Technical Expertise & Quality Adhere to and preserve confidentiality standards both internally and externally. Open and close the front lobby (locking doors, closing blinds, turning off lights). Maintain appearance and supplies for front lobby and all conference rooms. Use technology to perform duties such as typing letters, memos or correspondence, and Internet research. Performs administrative duties including copies, faxes, Letter, and document scanning. Serves as the central communication point for staff, delivering essential updates related to Operations, Administration, and Facilities. Fold/stuff invoices and statements for mailing. Processes daily bank deposit. Update Intranet with weather-related closures. Maintain the break room/kitchen area, including loading and emptying the dishwasher as needed and stocking kitchen supplies. Order snacks/beverages/cleaning and office supplies as needed. Track expenses for monthly reconciliation/budget recording. Setup of new clients. Logging in/out of client documents for pick-up. Prepare FedEx/UPS shipments, certified mail, and track deliveries. Open or distribute incoming mail to appropriate parties. Processing Certified Mail receipts. Other duties as assigned, which may include cross-training and backup to various CSC tasks, as well as assistance with scanning and paper assembly of tax filings. Professionalism & Service Excellence Actively participates in self-development activities and works with circle leader to develop and monitor appropriate and challenging goals. Solicits overall performance feedback on assigned areas and provides upward feedback. Demonstrates an understanding of the importance of cooperation and teamwork through daily interactions with co-workers by maintaining positive working relationships with other team members and displaying an attitude of helpfulness, a focus on team success, and the consideration of the ideas of others. Education, Experience, & Other Requirements Minimum of a High School Diploma. 4 years related experience or equivalent combination of education and experience. Proficient in the use of MS Office applications. Possesses a prominent level of integrity and ability to respect confidentiality. Excellent verbal and written communication skills. Ability to handle multiple tasks simultaneously. Good knowledge of firm policies and procedures. Enthusiastic and self-motivated. Benefits & Perks We believe that real effort should be rewarded. That is why YHB is investing in our people and fostering a supportive, rewarding work environment. As part of our team, you will enjoy: Competitive Compensation & Rewards: Market-competitive salary with performance-based bonuses. Retirement savings plan with a 401(k) & profit-sharing plan. Comprehensive Health & Wellness: Health, dental, and vision insurance. Wellness programs and employee assistance programs (EAP). Paid parental leave and family support. Professional Development: Learning and development opportunities. Tuition reimbursement. CPA exam support, certification reimbursements, and mentorship programs. Internal promotions and career pathing opportunities. Work-Life Balance: Generous paid time off (PTO) and holidays. Flexible work arrangements (hybrid/remote options available). Engaging Work Culture: Collaborative and inclusive work environment. Employee resource groups and diversity initiatives. Social events, team-building activities, and volunteer opportunities. YHB is strongly committed to providing equal employment opportunities for all employees and all applicants for employment. For us, this is the only acceptable way to do business!

About Girl Scouts Girl Scouts of Central Maryland is headquartered in Baltimore. Girl Scouts of Central Maryland is the leading organization for girls in Central Maryland. Our focus is the wholesome development of girls. We see girls as emerging leaders in every field, as visionaries for local and global change, and capable of incredible influence. We create opportunities for girls to discover their own potential, connect with their peers and adult mentors, and take action in big ways. Their growth is our goal. An Excellent Opportunity Membership Experience Assistants are ambassadors of the mission and values of Girl Scouts and the benefits of our programs in culturally diverse communities. They excel at building lasting relationships to grow the Girl Scout movement and deliver programming to girls in grades K-12 following approved curriculum and guidelines. This is a part time position, working up to 20 hours per week. Requirements What Success in this Role Looks Like Facilitate programs for girls in K-12 in various community settings, covering a wide range of topics, including life and outdoor skills, STEM, and entrepreneurship from a pre-set curriculum. Cultivate relationships with community organizations, businesses, schools, and faith-based institutions and participate in their events to support membership growth. Public speaking to both large and small groups. Frequent local travel, up to 85% of the time, during the peak seasons. Promote and assist with council-wide programs, activities, public relations, and fund development endeavors. Skills Needed for Success Experience working with youth and enthusiastic about developing girls into leaders. Able to demonstrate strong classroom management skills, i.e., work with girls in a large group setting, apply critical thinking, use good judgment, and make positive decisions. Self-motivated and detail oriented with strong verbal & written communication and conflict resolution skills that can solve problems. Be culturally sensitive and possess the ability to work productively with diversified groups of people. Valid license and regular access to a reliable vehicle for travel within the Council's jurisdiction. Preferred Skills Education background highly desired. Comfortable and able to converse in Spanish would be useful (but not a must). Compensation & Benefits: Mileage Reimbursement Salary Description $20.00 per hour