Branch office administrator jobs in Stamford, CT - 556 jobs

Compass is a leading real estate technology company offering a comprehensive platform designed to streamline the buying and selling process. Founded in 2012, Compass operates in 22+ regions across the United States, including major cities such as New York, Los Angeles, Chicago, and San Francisco. The company is dedicated to delivering exceptional experiences for both agents and their clients, aligning with its mission to help everyone find their place in the world. With a commitment to innovation and excellence, Compass has established itself as a trusted industry leader. Explore opportunities to join the team at ************************ Role Description We are seeking a full-time Administrative Assistant to join our team on-site at our Greenwich, CT location. This role involves managing daily administrative tasks, providing executive support, and maintaining efficient office operations. Responsibilities include managing schedules, handling communications, organizing documents, coordinating meetings, and ensuring the smooth functioning of the office environment. Qualifications Proficiency in Administrative Assistance, including organizational and task management skills. Strong phone etiquette and excellent Communication skills to handle calls and correspondence effectively. Experience in Executive Administrative Assistance to support leadership with scheduling, travel arrangements, and correspondence. Proficiency in Clerical Skills, including document preparation, data entry, and record-keeping. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills and team collaboration abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Prior experience in real estate or a similar industry is a plus.

Purchasing and General Office Specialist We are seeking a detail-oriented and proactive Purchasing/General Office Specialist to support our supply chain and procurement operations. This role involves managing purchasing activities, coordinating with vendors, and maintaining efficient office workflows. The ideal candidate will have a strong understanding of materials management, procurement, and inventory control. You will be working with our vendors, negotiating prices and deliveries, issuing POs, checking material receipts and approving invoices. Ideally you already have some knowledge of manufacturing and metal working equipment. Responsibilities: Source and purchase materials, supplies, and equipment from approved vendors Develop vendor relationships Track orders, manage inventory, and ensure timely deliveries Maintain purchase records and vendor files Support daily office operations (phones, data entry, scheduling, etc.) Assist management with quotes, invoices, and general paperwork Communicate with vendors, customers, and internal staff professionally Qualifications: Minimum 5 years experience in purchasing, and office administration (industrial/manufacturing background preferred) Good computer skills (Excel, Word, email); basic math. Excellent verbal and written communication in English. Ability to be organized, multitask and prioritize Reliable transportation - position is on-site in North Yonkers This position offers an opportunity to contribute significantly to our company's efficiency while developing expertise in procurement and office management within a dynamic organization. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person Renee Sawyer, HR Manager Graphite Metallizing Corporation 1050 Nepperhan Avenue Yonkers, NY 10703 USA email: *************************** website: ******************

Pay: $21/hour Schedule: Monday, Tuesday, Thursday, Friday: 9:00 AM - 5:00 PM (30-minute unpaid lunch) Wednesday: 8:30 AM - 5:00 PM About the Role A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required. Key Responsibilities Answer incoming calls and transfer to the appropriate employee or attorney Gather basic information from callers before transferring Locate files for attorneys as needed Scan documents into the filing system Assist with mass mailings Log and stamp all incoming mail Order office supplies (Quill, Staples, etc.) Schedule FedEx pickups as needed Enter and upload information into online systems Greet visitors in a professional, friendly manner Maintain the cleanliness and organization of the reception area and conference rooms Turn on/off air purifiers and close windows at the end of each day Requirements Pleasant, professional phone voice and demeanor Strong customer service skills Excellent verbal and written communication skills Highly organized and detail-oriented Preferred Skills Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) Prior legal office experience is a plus

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

About The Job The Metropolitan Golf Association seeks a highly organized and motivated individual with exceptional communication and customer service skills to join our team as a Client Association Administrator. In this role, you will collaborate closely with the Chief Administrative Officer to efficiently manage multiple golf associations. What You'll Do Client Association Management Regional Senior Men's Golf Associations Oversee the association website to ensure it is up-to-date and user-friendly. Handle tournament setup and registration processes for smooth operations. Assist, manage, and run golf tournaments. Assist volunteer Board with membership initiatives Distribute post-tournament results and prizes to all members. Collect and record dues and initiation fee payments for members. Continuously manage and update the roster of the organization. Create membership and data reports for the Board. Provide comprehensive support to the Board and officers, proactively addressing needs or concerns. National Senior Men's Golf Associations Organize, run or assist with running golf tournaments Manage Golf Genius operations and website updates for all tournaments and events Collaborate with the Executive Secretary and association volunteers to administer events effectively. Foundation Support the President and Secretary of the Foundation by preparing agendas, materials, and minutes for meetings. Manage donor correspondence, including solicitation letters, thank-you notices, and updates to large donors. Process contributions and maintain accurate records for reports, the Yearbook, and BOG meetings. Oversee website updates and ensure timely (e-)mailings for the Foundation. Administrative Support Efficiently manage mailings and email communications. Maintain organized digital files in SharePoint for client associations. Perform data entry tasks as needed and update websites with relevant information. Print tournament score cards and scoreboards as needed. Annual maintenance of trophies Member Engagement Facilitate registrations, dues payments, and new memberships for client group members. Prepare tournament and membership materials for tournaments, mailings, and Board meetings. Handle inquiries and support via email and phone. Team Support and Events Support all projects and activities of the Client Association Department as directed by the Chief Administrative Officer. Attend and assist in the planning and execution of tournaments and meetings. What We're Looking For Excellent organizational skills with a keen eye for detail. Exceptional communication and customer service abilities. Outgoing personality with the ability to work effectively with a diverse membership population. Prior knowledge of Golf Genius and/or HubSpot a strong plus, or technology abilities with willingness to learn. Proficient in Microsoft Office Suite and minor website management (no coding required). Previous experience in golf administration or a similar role is preferred. Ability to work collaboratively within a team environment. Flexibility to adapt to changing priorities and handle multiple tasks simultaneously. Golf experience and knowledge a plus. Valid driver's license and access to a vehicle required. Required Qualifications Education & Experience Bachelor's degree 2-4 years' customer service oriented work experience Technical Skills Preferred: HubSpot or similar CRM platforms, Microsoft Office, Golf Genius Tournament Management Software Work Environment Hybrid: Minimum 3 days/week in Elmsford, NY office Occasional evenings/weekends for events Local travel throughout NY, NJ, and CT as needed. Many events are held in Westchester County, Fairfield County, and Long Island. Work Schedule: This is a hybrid position with a minimum of 3 days per week in the office (Monday through Thursday). Fridays are remote. Please note: During the first 90 days, the schedule will be in-office Monday through Thursday with only Fridays remote. Additional Considerations Golf industry knowledge preferred Nonprofit/association marketing experience a plus Must be authorized to work in the U.S. (no visa sponsorship) Compensation & Benefits Salary: $60,000 - $70,000 (commensurate with experience) Medical, dental, and vision insurance Life insurance and 401(k) with employer match Generous PTO and paid holidays Hybrid work schedule About the MGA:Founded in 1897, the Metropolitan Golf Association is one of the nation's oldest and largest amateur golf associations, serving 500+ member clubs and 175,000 golfers in the NY Metro Area. A nonprofit organization, the MGA provides handicapping, course rating, The Met Golfer magazine, and prestigious regional championships. The MGA Foundation offers life-changing opportunities through golf.

Welcome to Aventiv! Please watch this brief video to find out if this is the place you want to be! Aventiv Technologies - Where your future awaits - YouTube Associate Referral Reward Eligible Job Purpose: The role of the Field Service Client Administrator (FSCA) is to develop a trusted advisor relationship with facility staff members. To establish him or herself as the point of contact for managing the day-to-day services and support needs of their assigned area and seek to improve customer loyalty and satisfaction. Provide quality and timely customer service to various audiences associated with correctional facilities, Securus personnel and partners. Perform minor maintenance and repair on kiosks, telecommunication equipment, associated computers, networking, and electronic equipment. Ensure data integrity and proper system functionality of all Securus onsite products. Essential Duties: * Primary representative between on-site facility personnel, Account Management & other Securus personnel * Research issues reported by Agency staff members with the purpose of achieving resolution or escalation to the appropriate department * Assist, monitor and or issue escalations as needed with other internal departments. * Communicate internally all client requests and issues to facilitate resolution * Open, address, resolve and track heat tickets and advise customers and Securus Personnel of service affecting issues * Required to maintain partnership and regular communication with Account Management * Maintain a high level of client satisfaction through outstanding customer service and support. * Required to attend onsite meetings as designated by facility leadership * Perform basic Technical Support functions (password resets and handouts, user set up, etc…) and basic product training as needed or requested by the customer. * Travel to neighboring facilities within an assigned region sometimes with minimal lead time as a backup. * Assist Tech Support in the maintenance of computer hardware, software and other equipment by providing troubleshooting results * Perform Kiosk maintenance (keyboard, USB replacement, camera adjustment, etc.) * Oversee rollout of services for newly acquired clients to align both parties' interests * Manages and maintains assigned company inventories and assets (tablets, accessories, tools, parts inventory, laptop etc.) * Distribute tablets and accessories to approved incarcerated individuals * Collect and track customer statistics and trends that may assist in determining future account behavior and opportunities. * Understanding systems, training and support needs for assigned client base & referring them to our Account Manager and internal Customer Training as needed. * Performs other duties as assigned. Knowledge, Skills, and Abilities: * Excellent oral and written communication & presentation skills * Ability to communicate with co-workers and business contacts in a courteous and professional manner. * Ability to develop ongoing rapport with clients and consumers and obtain relevant information * Ability to work under pressure, to meet deadlines, to deal positively with rejection and conflicts as well as negative feelings of products. * Strong relationship management skills * Proven ability to manage multiple projects at a time while paying strict attention to detail * High degree of problem solving, conflict resolutions and negotiation skills for both external and internal customers * Demonstrated ability to communicate, present and influence effectively at all levels of the organization, including executive and C-level * Must be able to work in a fast-paced environment where problem resolution times are measured in hours. * Strong data/information analysis and integration skills. * Ability to effectively manage time and information with minimal supervision. * Excellent organizational and time management abilities * Ability to identify, prioritize and respond to multiple and conflicting tasks. * Ability to quickly adapt to change * Flexible and enthusiastic to learn new skills and problem solve solutions * Uses small hand tools to make kiosk and/or video visitation repairs * Ability to travel up to 1 week with 2 weeks' notice. * Proven ability to successfully draft and execute strategic account plans. * Must exhibit all the company's cultural attributes Minimum Qualifications: * High School education or GED * Reliable Transportation Ability to travel from facility to facility * Have no family incarcerated in any local Correctional Facility * Proficiency in Microsoft Office (Word, Excel, PowerPoint), & capable of learning new technology * Ability to work well in an energized, fast paced, entrepreneurial, and collaborative environment Preferred Qualifications * Relevant work experience in a technology or telecommunications industry Physical Requirements: * While performing the duties of this job, the employee is regularly required to: stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and a variety of office equipment. * Occasionally may need to reach, stoop, or kneel. Salary and Benefits: At Aventiv, our salary and benefits are designed to fit you as a whole person. We offer a salary range based on experience and qualifications to ensure your unique contributions are met with our most competitive offer. * $23.26 - $26.52/hr * Health Insurance * 401(k) * Disability * Life Insurance * Paid Time Off * Voluntary Benefits Aventiv Privacy Policy: *********************** Equal Employment Policy: Aventiv is proud to be an equal opportunity employer. All decisions regarding recruiting, hiring, promotion, assignment, training, termination and other terms and conditions of employment will be made without regard to race, color, national origin, biological sex, sexual orientation, gender identity, gender expression, gender presentation, religion, age, pregnancy, disability, work-related injury, veteran status, genetic information, marital status, or any other factor that the law protects from employment discrimination. We do not discriminate based on genetic information in accordance with the Genetic Information Nondiscrimination Act.

will report directly to the facility manager. Responsibilities will include but will not be limited to, the following: * Excellent analytical and problem-solving skills as well as skilled at relationship building with staff, visitors, vendors and plant employees * Manage daily administrative tasks, including answering phones and organizing digital and hardcopy documents * Receive and review technical information provided by customers. * Correspond with CMB Engineering & Quality teams regarding customer questions and concerns to resolve issue. * Manage documentation and follow up on outstanding customer issues and concerns * Update information in current ERP system, aid with transition to new ERP system and assist with other IT concerns * Perform quality control on documents generated per customer requests * Process and submit plant purchase orders and review returned sales acknowledgements for accuracy. * Assist in project management by completing price lists, tracking deadlines and facilitation communication * Maintain, organize, order office supplies and manage inventory * Liaise with CarnaudMetalbox locations to facilitate the exchange of information and review open items. * Interaction with visitors, corporate members, hourly and salaried staff * Be trained in and perform EHS responsibilities. * Assist customer service and warehouse teams as necessary * Teamwork spirit and desire to support the team in different projects and activities * Provide administrative assistance as needed within department and across plant * Assume additional roles and responsibilities as needed Job Requirements: * High school diploma or equivalent with previous similar work experience in a manufacturing environment. Associate or Bachelor's degree preferred * Proven ability to effectively manage multiple tasks at the same time * Proficient data processing skills * Excellent organizational and time management skills * Effective and proven verbal and written communication skills and the ability to work independently and as part of a team * Proven work history in the ability to keep accurate and up to date records * In-depth working knowledge of all components of the Microsoft Office software * Pay range $55,000 - $75,000 * *Actual salary will be determined based on skill and experience level* Physical Requirements - * While performing the duties of this job, the associate is regularly required to sit, stand, walk, use hands, reach with hands and arms, and may be required to balance, stoop, kneel, crouch, or crawl. * The associate may lift and/or move up to 50 pounds * Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus Working conditions: * Generally, works in an office, and on occasion in a warehouse/manufacturing environment * While performing the duties of this job, the associate will be exposed to light lifting, warehouse forklift traffic, extreme temperatures and noise level is frequently loud and requires hearing protection and safety shoes. * CarnaudMetalbox Engineering (CMB Engineering) designs, develops, and manufactures high-performance metal forming and finishing machinery for the production of beverage, food and aerosol cans. Furthermore, with our commitment to innovation and precision engineering, we continually strive to break the mold. With CMB Engineering, can manufacturers are able to keep up with consumer demands; as well as capitalize on market opportunities, while ensuring production efficiency. CarnaudMetalbox Engineering Limited is a UK based company but wholly owned by Crown Holdings, Inc. Crown Holdings is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world. We do this by delivering innovative packaging that offers significant value for brand owners, retailers, and consumers alike. With operations in 39 countries employing over 23,000 people and net sales of approximately $12 billion, we are uniquely positioned to bring best practices in quality and manufacturing to our customers to drive their businesses locally and globally. Sustaining a leadership position requires us to build a team of highly talented, dedicated, and driven individuals.

The Branch Administrator (BA) is responsible for providing overall administrative support for the Branch, including assisting the Branch Manager in connection with matters affecting the Branch facilities, Financial Advisors, and Support Staff. The BA may be responsible for multiple branch locations at the direction of the Complex Management team. As a BA, you must act as a culture carrier as it relates to the core values of the firm. This role enables you to learn about all aspects of the business at a high level, and the wide range of responsibilities presents opportunities to grow skill sets and progress your career within the business. DUTIES and RESPONSIBILITIES: Expense Management Support Manage Travel & Entertainment (T&E) and Events and Conferences (EnC) expense requests to ensure compliance with Firm policy utilizing online business systems Coordinate events and meetings for the Branch, including all pre-approvals, event logistics/planning and accounting for meetings including employee, management, Councils, National Sales partners, external wholesalers, and others as directed Work with Accounts Payable to manage invoices, vendor set up/maintenance, payment reconciliations or issues Maintain and review Branch finance and expense management information in collaboration with CBSO and/or Business Service Officer (BSO) Management Support Navigate the firm's resources and act as a liaison with Complex Administrator in addition to other various internal and external business partners, including managing requests and escalating as needed Provide organizational support for Human Resources by leveraging associated HR systems (I-9 processing, New Hire onboarding, internal transfers and employee termination paperwork) Proactively participate in firm initiatives directed by local management Communicate and manage firm initiatives for the Branch (e.g., Global Volunteer Month, Annual Appeal) as well as regional and Complex initiatives as directed Actively engage in available training and education programs to maintain current status on policies, procedures and risk awareness (including licensing requirements for Branch personnel) Facilitate and/or conduct ad hoc projects, training, and events for the Branch as necessary Office Administration Support Perform administrative functions for Branch Management team, including telephone coverage, business travel arrangements, coordination of internal and external meetings & events, and file & calendar maintenance Serve as a point of contact for Branch facilities management and maintain up-to-date office utilization information in the internal firm system Serve as a point of contact for personnel needs (e.g., benefits enrollment, registration/licensing, and communication of policy and updates as it relates to HR and Registration matters), Serve as a point of contact for local administrative tasks (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses) Lead office management efforts, including maintaining office supplies, ordering business cards and stationery, maintaining business continuity plans and acting as the primary point of contact for the associated Rapid Notification System Assist with firm remediations as needed Act as a point of contact for technology projects, migrations, equipment installs/ replacements Coordinate with Complex Administrator as it relates to Complex driven projects and initiatives and ensuring back-up Administrator coverage Administer other duties as delegated by the Complex Management Team (Complex Manager, Associate Complex Manager, Complex Business Service Officer, Sr. Complex Risk Officer) EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS: Education and/or Experience High School Diploma/Equivalency College degree preferred Two or more years of related experience is a plus Knowledge/Skills Strong computer skills and knowledge of Microsoft Office Excellent verbal and written communication skills, including telephone coverage Strong time management skills Demonstrates good judgement Exceptional interpersonal and client service skills Detail orientated with superior organizational skills Ability to prioritize work Team player with the ability to collaborate with others Ability to work in a fast-paced, evolving environment Adaptable and ability to multitask Proactive or self-starter Ability to be discreet and maintain confidentiality on sensitive matters Willingness to obtain Series 7 (GS) and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA) Reports to: Branch Manager WHAT YOU CAN EXPECT FROM MORGAN STANLEY: At Morgan Stanley, we raise, manage and allocate capital for our clients - helping them reach their goals. We do it in a way that's differentiated - and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste ***************************************************** into your browser. Salary range for the position: $55,000 - $95,000 per year. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit's incentive compensation plan, which also may include a discretionary bonus component. Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Administrator will provide administrative support to the Director of Finance. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company This role pays an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 6, 2026. Responsibilities Support both Accounts Payable and Accounts Receivable Assist with payroll and HR functions in the venue Assist with event settlements Post vendor invoices and matching them to purchase orders Address any vendor questions Set up new vendors Check Accounts Payable Mailbox Process invoices, voids and refunds Daily bank deposits/TM Sales Deposits Create customer statements Support for audit requests Research vendor inquiries Overseeing daily office operations to ensure efficiency and organization Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request Greeting customers and other visitors and directing them to offices and meeting rooms Tracking, replenishing and ordering office supplies to avoid interruptions in standard front office procedures Qualifications Degree in Business or related field is desirable Proficiency in Microsoft such as word processing and spreadsheet applications Excellent interpersonal and communication skills Demonstrated ability to function in a fast paced, high-pressure environment Responsible to work independently Payroll and scheduling system background Prior purchasing experience is a plus Must be initiative-taking with excellent organizational skills Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Scarsdale, NY location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Service Center Farmingdale Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $19.00 - $21.00 per hour! BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

At ProMach, we're looking for people who want to shine. You'll have opportunities to take your career in the direction you desire. You can be creative. Strategic. Persuasive. Influential. Meticulous. A technical enthusiast. A closer. A futurist. ProMach offers rewarding, challenging opportunities throughout the world, across multiple packaging segments. If you are energized by providing best-in-class customer experiences and strive for advanced technical skills, we want to talk to you. Do we have your attention? Keep reading. Modern Packaging is seeking a talented Office Administrator to join a growing team. This position contributes to the company's success by being the welcoming voice of the company, providing support to the Finance department, and assisting in the day-to-day welfare of employees and guests through various on-site management duties and event coordination. Does this work interest you? Answer, screen, transfer incoming phone calls. Distribute messages as appropriate. Perform light accounting duties, e.g., customer billing, coding of A/P invoices, data entry. Proactively bring any apparent discrepancies or inconsistencies to Controller for review. Contact customers regarding past due invoicing. Organize, manage, event planning, catering. Guest meetings, in-house. Employee functions (lunches, holiday party, etc.). Receive, sort, distribute incoming mail and packages. Manage vending machines. Includes shopping for snacks, filling machines, managing money. Greet guests and direct appropriately from position at front desk. Support aftermarket, engineering and production with overflow of targeted administrative tasks when requested. REQUIREMENTS 3 - 5 years' administrative experience. Proficiency with MS Office Suite. Excel - basic understanding of formulae. Excel - VLOOKUP experience preferred. Basic math skills. Manufacturing work environment experience. Strong organizational skills. Attention to detail. Excellent interpersonal and communication skills (both oral & written). Accounting or bookkeeping experience (preferred, but not required). What's in it for you? There's no monopoly on good ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people choose to build a career and find professional happiness. In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental and well-being programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits - you are eligible on your first day of employment! Please note that the pay ranges listed on external job boards, outside our posting details, do not accurately reflect our internal compensation ranges. If this sounds like you, we want to connect! Pro Mach, Inc. We have been named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities. We have the rewards, opportunities, and the market strengths of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally, with the personal touch and feel of a smaller company where you can make an impact every day. Curious about life at ProMach? Follow us on LinkedIn, Twitter, and Instagram! More career opportunities to consider!

GoMotopia.com Long Island City , Ridesharing sales/rental company(GoMotopia.com) is looking for a highly organized customer service/ collector to manage collections on our 300+ accounts and to perform a variety of administrative and clerical tasks. As a Collector, you will be the dealing with rideshare drivers and will generate contracts and assist with collection efforts. You must be proficient in MS word and excel. Responsibilities: -Generate contracts -Collecting and organizing repossessions -Direct visitors to the appropriate person and office -Answer, screen and forward incoming phone calls -Assist controller with account related tasks ABOUT MOTOPIA We are a lean startup e-commerce company based out of NY. With over 30 years combined experience in dealership related-sales, our mission is to improve the way consumers buy or rent a vehicle in comparison to traditional dealership models. Our focus is the ride-share driver segment. Due to our ability to keep costs down and pass on the savings to our consumers, we offer some of the best rates in our industry and work to get even better. The key to our growth and innovation is our employees. Our team is filled with professionals who are experienced and skilled. We make sure their hard work is rewarded with a highly competitive salary, commission, and opportunities for growth and advancement. We're looking for more to join the team!

to possible Permanent Summary: Office Coordinator coordinates and serves as liaison for all those receiving services in the division including special projects and administrative duties. · Maintains all case files, ensuring their compliance with audit regulations. · Maintains tracking sheet for care management deadlines · Performs a broad range of administrative and clerical tasks, including, though not limited to: data entry, typing, generating reports, forms and memos, filing, copying, and scheduling appointments. · Maintains the Division's supplies inventory. · Prepares monthly billing and ensures timely submission. · Additional administrative/clerical duties as assigned. Qualifications Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: High school diploma/GED plus two years' experience, or equivalent combination of education and experience. Daily access to an automobile is required. A valid NY State Driver's License and ability to drive and driving record acceptable for agency insurance coverage are required. Remain current in all DOH, OMH, and agency required trainings. Candidates must be cleared and maintain acceptable record under the NYS Justice Center mandated criminal background check process. Must be clear and maintain an acceptable record under the Medicaid Fraud & Abuse clearance process. Requires flexing regular schedule to accommodate meeting and event times including occasional evening, weekend and holiday work.

Job Description Triman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals who flourish in a dynamic and fast-paced work environment. If you are interested in a performance-driven company with opportunities for career advancement, then apply today! We offer competitive benefits: Opportunities for growth and career advancement Medical, dental, vision and other insurance Generous Paid Time Off Retirement benefits such as 401k Employee discounts Training opportunities Daily lunch Basic Functions: Office Administrator is responsible for handling the day-to-day administrative tasks like supporting Yonkers based executives as an executive assistant, greeting guests and customers, and monitoring office supply inventory. This individual will also support the sales operations team in an administrative capacity. This will include filling in when sales representatives are out of the office or when volume requires it as well as pulling/scrubbing reports, maintaining data and sharing information with the sales team as necessary. Specific Duties: Greeting visitors and facilitating visitor prescreening. Maintains access to visual compliance to screen visitors. Oversee daily facilities management activities. Ordering additional lunch for the corporate office and maintaining the appearance and cleanliness of the break rooms and kitchen. Monitors traffic of incoming visitors within company property by adhering to company's visitation policy. Purchasing office supplies with company purchasing policies and budgetary restrictions. Maintaining consistent inventory of office, kitchen, and marketing supplies. Replenishing items when necessary Managing incoming and outgoing correspondence, include emails, faxes, mail, and packages. Monitor inbound PO's, outbound SO's, Issued RMA's, Discrepant Material and communicate with Sales to keep dates current/updated. Assisting Sales with completion of company forms for new Vendors and Customer Supporting Sales with daily functions as needed. Assist in coordination of all company events including parties, corporate events, and employee outings. Act as the point of contact and communications hub among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner. Assist with special projects as needed. Experience and Education: High school diploma or equivalent. Bachelor degree, preferred. 1+ years of office and/or executive administration experience in an office of at least 75 people. Experience in a fast-paced environment. Ability to multitask and complete tasks in a timely manner; deadline driven environment. Proficiency with MS Office (Word, Excel, PowerPoint). Keen attention to detail. Use known education principles and stay up to date on new training methods and techniques. Adequate knowledge of learning management systems and web delivery tools. Strong interpersonal communication skills. Warm and welcoming personality and great organizational skills. About Triman Industries Inc. / Brighton Cromwell / CTG: Through the recent acquisitions of Brighton Cromwell and Crestwood Technology Group (CTG), Triman Industries has now become the leading military aftermarket supply chain management platform bringing significant scale, broad market reach and a unique value proposition for its U.S. and international customers and partners. We are committed to delivering best-in-class supply chain management solutions to ensure high levels of performance and operational readiness. Triman, based in West Berlin, NJ, is a premier provider of distribution, supply chain and repair management solutions to the military aftermarket. Triman represents a growing list of over 65 OEM partners and serves as the critical link between highly engineered systems and components and the military end user, providing a full suite of value-added services including inspection & testing, warehousing, packaging, contract administration, sales & business development, export management, repair management and engineering. Brighton Cromwell, based in Morristown, NJ, is a technology-enabled supply chain integrator providing distribution, logistics and kitting solutions to the Department of Defense, prime contractors and OEMs globally. It has established exclusive partnerships with over 20 OEMs, providing a large number of aftermarket parts and equipment for a wide variety of tactical military vehicles, aircraft and naval systems. Brighton Cromwell leverages its proprietary IT system, SEDNATM to drive workflow and provide unique data analytics to its OEM partners and customers. CTG, based in Yonkers, NY, provides supply chain solutions designed to keep fleets and systems operational, ready and safe by supplying parts, materiel and obsolescence management solutions to the Department of Defense, commercial airlines, MRO providers and OEMs. It specializes in sourcing obsolete and hard-to-find parts across a broad range of air, ground, sea, cyber and space domains, while meeting the cost, schedule and performance goals of its customers. CTG is also recognized as a leader in counterfeit avoidance testing and inspection and is the first to earn AC7402 CAAP (Counterfeit Avoidance Accreditation Program) certification, which is recognized by customers and the industry as the highest quality management and inspection standard for suppliers and distributors. Triman Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, veteran status, disability status, genetics, or sexual orientation and gender identity. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Paid time off Professional development assistance Vision insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Yonkers, NY 10701: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Microsoft Powerpoint: 1 year (Preferred) Microsoft Excel: 1 year (Preferred) Work Location: One location

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Office Administrator (OA) Job Summary Work directly with the Office Managing Principal (OMP) and attorneys to ensure smooth functioning of daily operations and administration. Will support the Melville, NY (Long Island) office. Reports to: Senior Manager, Office Administration Essential Functions Act as a strategic partner to the Office Managing Principal (OMP). Assist with strategic and tactical initiatives. Work collaboratively with Office Managing Principal (OMP) and staff to oversee Budgeting, IT, Facilities Planning, HR and other functional areas in the office. Prepare capital and operating budgets and monitor expenses. Support all Firm policies and procedures. Administration responsibilities including: Manage day to day office operations enabling Office Managing Principal (OMP) to focus on practice and business development. Recruitment of staff. Onboarding, orientation and training of staff as well as onboarding of attorneys. Off-boarding of terminated employees. Supervise secretarial and other support staff. Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff. Manage employee relation issues in the office. Make recommendations for staff assignments to attorneys. Monitor staff attendance, vacations, and other absences from the office and approves timecards. Manage support staff workflow and the mail/supply operation for optimum efficiency. Resolve general staff issues. Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact. Work with various departments to coordinate logistics of staff training. Partner with Facilities on office renovations and maintenance. Support local Marketing events and Marketing Manager. Perform other administrative duties as assigned. Note: The Office Managing Principal (OMP) is a practicing attorney and generally has a large book of business that he/she manages in addition to office management. #LI-LM1 #LI-Hybrid For New York, the expected salary range for this position is between $140,000 and $150,000. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

We are looking for a talented Office Admin to join our team! You will be responsible for supporting daily operations by performing office administration tasks including CRM management, data entry, answering marketing and customer calls, managing the owner's schedule, and scheduling appointments. You are detail-oriented and take pride in being highly organized. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers! Responsibilities: Respond to customer inquiries timely and professionally Perform general office duties, including drafting communication, filing, ordering office supplies, and facility management Prepare operational reports and schedules to ensure accuracy and efficiency Handle invoicing and collections process Data entry\Ongoinging CRM management Appointment Scheduling Depositing client checks and cash Qualifications: 2+ years of office and/or customer service experience Strong attention to detail, solid organization, and time management capabilities Outstanding written and verbal communication skills Self-motivated with the ability to manage multiple priorities Knowledge of how to create, edit, and update Word documents and edit and update existing Excel Sheets Comfortable with the use of CRM (Will train) Perks/Benefits: 2 Weeks paid vacation after 6 months of employment 5 paid sick days Provided refreshments and snacks in the office Kitchen and food storage are provided at the facility Weekly pay with direct deposit Complete our short application today! Compensation: $41,600.00 per year N-Hance Wood Refinishing is an innovative service that refinishes your wood cabinets and floors without the inconvenience, expense, and noxious fumes associated with traditional refinishing methods. With over 500 franchise locations across the United States, N-Hance has been one of the fastest-growing franchises in the nation for six consecutive years. Our proven business model and proprietary processes continue to attract the best and the brightest entrepreneurs who recognize the niche role N-Hance plays in the $425 billion home improvement industry. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Nhance Corporate.

$23/hr to $25/hr Bath Planet of Metro NY Hauppauge, NY Office Administrator for Home Improvement Company Employment Type: Full-Time Compensation is commensurate with experience + benefits About Us: Bath Planet of Metro NY specializes in 1-day bathroom remodeling, delivering high-quality craftsmanship and exceptional customer service. The company is part of a nationally known brand with over 200 locations that is expanding into the NY Metro market. As we start, we are seeking a reliable, driven, detail-oriented and experienced Office Administrator to help us manage the day-to-day of the business. Must be a proactive multi-tasker. Key Responsibilities: ● Sales Paperwork: Check each project sold, ensuring that all paperwork requirements have been met. Work with the sales reps and customers to complete any missing items. ● CRM Management: Ensure that each customer record is properly updated and that jobs are moving accordingly. Maintain and manage reports for leadership and other managers. ● Project Costing: Recast projects and calculate qualifying commissions, job-related costs and installation bills to be paid out. Must contain analytical skills. ● Schedule Management: Invite, calendar and manage all work schedules, meetings, trainings, interviews and special events, including scheduling of crews and jobs. ● Insurance Compliance: Maintain and manage necessary certificates for the company and its subcontractors related to liability, workers' comp, auto, etc., including renewals. ● Licenses and Regulatory Compliance: Maintain and manage necessary licenses, certificates and regulatory compliances, including trainings and renewals. ● Employee Records: Support HR Compliance and maintain employee documentation. ● Work Close With Ownership: Assist with employment recruiting activities, company-wide announcements and correspondence. ● Office Supplies: Responsible to maintain and manage the use of all office supplies and orderables. Qualifications: ● Proven minimum of 2 years of experience as an office administrator (construction or home improvement a plus). ● Proficiency in Microsoft Office Suite, including PowerPoint and Excel. ● General understanding of CRM tools. ● Excellent communication and follow-up skills. ● Strong organizational, detail and time-management skills. ● Ability to work well with different personalities, from staff to customers. ● Must be adaptive to work in a fast-paced environment where each day brings an element of different challenges to work through. ● This is a position for someone that is self-motivated, understands the importance of their role, and who wants to make a difference. ● Associate's or Bachelor's degree required. What We Offer: ● Competitive salary based on experience. ● Year-End Bonus potential. ● Benefits including health insurance, and paid time off. ● A fun and fast-paced culture. ● A supportive and collaborative work environment. ● The opportunity to contribute to a growing company where your expertise is valued. ● Ownership has a combined record of over 40 years of success in the home remodeling industry. If you're a person that's highly dependable and routinely excited about making a difference, you will thrive in this position. Email resume to: [email protected]

Receives clients and visitors. Answers telephones providing direction and assistance requiring working knowledge of company procedure. Performs clerical duties. Answer all incoming calls and forward to appropriate staff member. Greet and direct visitors in a professional manner. Maintain Visitor Sign-in Log. Receive all incoming mail and packages. Notify appropriate party of arrival or distribute according to current procedures. Assist with other administrative duties as needed such as ordering office supplies, office maintenance, etc.