Branch office administrator jobs in Stockton, CA - 932 jobs

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Amarr, part of global opening solutions company ASSA ABLOY, is hiring a process-oriented Office Administrator to join our distribution center team in the Bay Area. This is the ideal position for the person who loves handling a wide variety of responsibilities in a fast paced, high volume environment. In this position you will: * Efficiently answer and respond to telephone calls and customers' needs * Receive and process customer orders and invoices on a daily basis * Provide product quotes to customers * Develop a strong understanding of product line and services offered * Assist in inventory control, including purchase order receipts and transfers * Maintain daily receipts and bank statements * Maintain customer files and pricing * Assist in production, product pick-up, and product delivery schedules Required Experience: * High school diploma or equivalent * One year prior office administrative experience or related experience, preferably in the building supply industry * Clear and effective written and oral communication skills * High attention to detail and accuracy * Ability to work quickly and accurately in a fast-paced environment The Details: This position is Monday - Friday from 7:30am - 4pm with occasional overtime. Pay range is $25-27/hr based on, but not limited to, skill sets, experience and training, licensure and certifications. Benefits include Medical/Dental/Vision, Paid Time Off (13 days in your first year that you start earning immediately), Paid Holidays from day one, tuition reimbursement, and a 401k plan (with an automatic 3% company contribution, regardless of if you contribute!). At Amarr, we welcome the unique perspectives that each individual brings to our team. We are passionate about creating an inclusive and welcoming environment where everyone feels valued and can truly be their authentic selves. We believe that our diversity fuels our creativity and innovation, helping us to excel and lead in our industry. Join us, and let's build a future where equal and equitable opportunities are available to all. As one of North America's leading garage door manufacturers, Amarr Company takes pride in fostering a culture where employees enjoy many opportunities for career growth, rapid advancement, and relocation to some of America's most desired cities. Although Amarr Company is an international business, employees enjoy a family-oriented, caring culture and rewarding work environment. Amarr Company offers competitive wages, generous benefits, and a bonus program for every employee. At Amarr Company, the door is always open and there is no ceiling to your career growth. #amarrcareers

Introduction CORE Community Services Ltd. is a not for profit organisation serving South West Sydney for over 40 years. We provide a wide range of services, activities and programs across 5 Services - Children's Services, Youth Services, Multicultural Communities, Aged and Disability Care (ADC) and Community Engagement.. Our mission is to provide tailored diverse client centric services and opportunities that support and empower vulnerable communities to thrive, resulting in the best outcomes for all individuals. Description This position is for a fixed term from the start date until 18th December 2026. The person must be able to speak and write Arabic. Part of this role, is to work closely with the Multicultural Communities team by assisting with administrative support, welcome our Client's to our service, information sharing and other duties as negotiated. The key responsibility of the Information and Intake Officer is to ensure that the front desk is managed effectively, that all our Clients are treated with respect at all times and providing a positive experience for each Client which is in line with the expectations of CORE. The other aspect of the role is the Complex Case Support, which is there to provide administrative support to the Settlement Services Program which the target group are refugees and humanitarian entrants who may have multiple and complex needs in crisis situations. A key function of this task is to work closely with the team to actively engage clients to use their skills to stabilise their personal circumstances and assist them out of crisis, enhance their access to services that would enable them to participate equitably in the Australian society, irrespective of their ethnic, cultural or religious backgrounds. 1. Provide office support services in order to ensure efficiency and effectiveness within the Multicultural Communities Service. 2. Effectively manage the front desk by ensuring that all inquiries by the public are handled in a professional manner at all times. 3. Receive, direct and relay messages direct clients and the general public to the appropriate staff member or the applicable service. 4. Provide information about classes, services, useful information to the clients. 5. Manage the incoming mail and distribute it as required. 6. Implement and maintain the general filing system and file all correspondence. 7. Assist in the preparation of meetings, activities, events and conferences. 8. Maintain an adequate inventory of office supplies 9. Provide word-processing and administration support. 10. Assist clients with their needs where appropriate, this may include but not limited to providing forms, information sharing and so on. 11. Making appointments for Emergency Relief Program (ERP) and managing ERP clients on designated days. 12. Making appointments for Emergency Relief Program (ERP) and managing ERP clients on designated days. 13. Photocopying as directed, this will included but not limited to flyers, brochures etc. 14. Maintaining the front desk and foyer displays to ensure all materials up to date and displayed in a professional manner. 15. Directing emails to the relevant staff members within a timely manner 16. Maintain staff training records as required. 17. Coordinate the repair and maintenance of office equipment with the applicable personnel. 18. In consultation with Service Manager and relevant staff develop and maintain service pamphlets for individual projects. 19. Update Multicultural Communities web content on the organisation website 20. Maintain a service directory for reference Skills And Experiences 1. Formal qualifications in community services or Social Work or a related field. 2. At least Two Years experience in the delivery of high quality casework services that are focused on outcomes for target group clients. 3. A sound knowledge and familiarisation of refugees, humanitarian entrants and migrant issues and service delivery systems. 4. Demonstrate strong cultural awareness, understanding of diversity and contemporary issues within different Communities. 5. High level interpersonal skills and demonstrated abilities in building high trust relationships with Clients. 6. Demonstrated ability to undertake client assessments and knowledge of settlement services referral networks and resources 7. Strong group work skills facilitation skills and demonstrated experience in undertaking community development projects. 8. Ability to establish objectives and self - manage conflicting work priorities to ensure efficient and effective outcomes are achieved to a high standard. 9. Well-developed negotiation, advocacy, conflict resolution, and decision-making skills. 10. Strong administrative, organisational, time management and presentation skills. 11. Knowledge and understanding of the barriers for people who are culturally and linguistically disadvantaged. 12. Excellent written and verbal communication, internal and external to the organisation and computer literate. 13. Fluency in relevant community language of the position 14. Current driver's licence 15. Successful completion of Australian Police Checks and other compliance checks as required.

6048 - Fairfield - 2955 Auto Mall Pkwy, Fairfield, California, 94533 CarMax, the way your career should be! Provide iconic customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal processes, including alternative delivery transactions. Under general supervision, responsible for cash management, processing and auditing of paperwork associated with sales, and providing iconic customer service by answering questions and handling incoming calls. Essential Duties and Responsibilities: • Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines • Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork processes. • Seeks win/win solutions for the customer and partners appropriately • Accurately processes paperwork associated with retail/wholesale automobile sales and appraisal purchases including daily reporting, records management, coordinating with banks for financial information, obtaining required signatures and information regarding registration and/or titling, processing reassignments, and auditing completed paperwork • Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. • Processes paperwork affiliated with state titling and registration agencies. This may include submitting paperwork necessary to title and/or and register a vehicle for a customer after the sale. • Mentor new Business Operations Associates, as well as train other store departments on Business Office processes and procedures • Administrative responsibilities may include, but are not limited to: copying, filing, reconciliation of dealer plates, effective data entry in Microsoft applications as well as proprietary systems • Answers multi-line phone system, responds to callers' needs and direct calls as appropriate. Qualifications: Work requires ability to: • Read, interpret and transcribe data in order to maintain accurate records • Use resources and partnership to balance the needs of the customer and the business • Understand numeric filing system • Effective use of word processing, spreadsheet and other programs, displaying intermediate PC skills • Multi-task in a high energy, fast-pace team oriented work environment • Lift objects that weigh as much as 15-20 lbs • Speak and listen effectively in dealing with both internal and external customers, in person and over the phone • Complete CarMax provided training on the functional areas of the Business Office, allowing for cross-training and full coverage of Business Office activities • Develop partnerships with other departments inside and outside of the store in order to provide iconic customer service Working Conditions: • Pleasant but noisy office environment • May require walking or standing for extended periods of time • Flexible work hours with shifts that include nights, weekends, and holidays. • Wears CarMax clothing (acquired through the company) at all times while working in the store The hourly rate for this position is: $17.40 - $28.00 Benefits: Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time. Associates that are considered full-time hourly or commission/incentive eligible: To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company. For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay. Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval. For more details about benefits, please visit our CarMax Benefits website. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

The Northern Region Administrative Services team is recruiting to fill the Administrative Officer I position in Redding. The incumbent is responsible for customer service, license sales and accounts payable through supervising staff in Redding and Eureka. This is a unique opportunity to support our abundant and diverse natural resources with the work you perform in an office setting. Opportunities are provided, but not required, to visit field project sites and remote facilities to see how your work directly impacts our resources. If you are an organized, detail-oriented administrative professional that enjoys customer service and thrives on variety then please consider applying for this position. As the Administrative Officer I no two days are the same. Each day will provide a learning opportunity and the satisfaction of contributing to the Department's mission. Please refer to the Duty Statement for specific duties and functions. In order to be eligible for this position, you must either be transfer eligible or take and pass the following exam. Class Title: Administrative Officer I, Resources Agency You will find additional information about the job in the Duty Statement. Working Conditions This position is designated as office based and is not eligible for telework. The work takes place in an office setting under artificial light. Occasional travel to meetings, including meetings with direct reports in Eureka will be required, including some overnight travel. Use of a state-owned vehicle for travel is required between remote facilities where public transportation is not readily available. The work involves prolonged periods of sitting at a computer, standing and walking for brief periods of time. Daily, frequent use of a keyboard, mouse, computer, scanners and phone. There is at times the presence of weapons, carcasses, and undesirable smells, particularly during hunting season. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * ADMINISTRATIVE OFFICER I, RESOURCES AGENCY * BUSINESS SERVICE OFFICER I (SUPERVISOR) Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-504430 Position #(s): 565-111-4590-002 Working Title: Administrative Officer I Classification: ADMINISTRATIVE OFFICER I, RESOURCES AGENCY $4,528.00 - $5,589.00 A $5,429.00 - $6,719.00 B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Shall Consider: BUSINESS SERVICE OFFICER I (SUPERVISOR) $5,429.00 - $6,719.00 # of Positions: 1 Work Location: Shasta County Telework: In Office Job Type: Permanent, Full Time Department Information Department of Fish and Wildlife (CDFW) employees are committed to managing and protecting California's diverse wildlife and the habitats upon which they depend. California is one of the most biodiverse places on the planet. As such, CDFW values diverse employees working together to protect nature for all Californians. CDFW is committed to fostering an inclusive work environment where all backgrounds, cultures and personal experiences can thrive and connect others to our critical mission. Join us and begin a meaningful new career! Department Website: *************************** Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 1/23/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Fish and Wildlife HRB Mailing Address (PO Box) Attn: Human Resources Branch P.O. Box 944209 Sacramento, CA 94244 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Fish and Wildlife Closed Drop Off Location Human Resources Branch Temporarily Closed See Filing Instructions Sacramento, CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is optional. It may be included, but is not required. * Other - A Cover Letter is required and must be submitted along with your STD 678 application. Failure to include a Cover Letter will result in an incomplete application submission. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: 1. Experience with FI$CAL 2. Knowledge of hunting and fishing regulations 3. Supervisory experience 4. Experience with MS Word, Excel and Teams Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: *************************** Hiring Unit Contact: Debbie Alexander ************** ******************************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Civil Rights Office ************** *************************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Filing Instructions You must reference Position Number 565-111-4590-002 and RPA Number E-R1 ADMIN 25-010 in the Examination(s) or Job Title(s) for Which You Are Applying section of the State Application Form (Std. Form 678). Applications that do not list the Position Number and RPA Number may not be considered. It is recommended that Application Packages be submitted electronically through your CalCareer Account at ******************** If applications are mailed, we recommend applications are sent certified mail as we are unable to verify receipt. Applications that do not follow the Filing Instructions may not be considered. This advertisement may be used to fill additional vacancies for this JC. Resume - Resumes will be reviewed in addition to the STD 678 for employment history. Resumes must include the complete to and from dates (MM/DD/YYYY) and hours worked per week. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Synergy Companies is a full service Energy management contractor specializing in residential and small commercial energy upgrade products and services. Synergy Companies is looking for a new Scheduler / Admin to join our Stockton team in the office. You will be helping to enter data from completed jobs into a portal, contacting customers to schedule for various programs. This is a full-time, in-office position. Administrative responsibilities: Answer the phone in a timely manner and direct calls to the correct offices / staff Data entry Manage both digital and hard copy filing system Schedule appointments with customers Work with other administrators on task as needed Skills / Qualifications: Bilingual - Spanish (Required) Top-notch communication skills Ability to work well with people Ability to problem solve Self - motivated Knowledge of working with computers and Ipads Must be comfortable working with formulas in excel / google sheets Working knowledge of google suite applications (Gmail, Calendar, Drive, Sheets) Benefits: 401k after 1 year of employment Kaiser insurance at no cost or the employee Out of pocket for their dependents (Discounted) Vacation 40 hours per year eligible after 1 year of employment Dental insurance 5 days paid sick time

Fremont, CA - US Founded in 2000, Ivalua is a leading global provider of cloud-based procurement solutions. At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionizes supply chain sustainability and resiliency to unlock the power of supplier collaboration. We achieve this through our leading cloud-based spend management platform that empowers hundreds of the world's most admired brands to effectively manage all categories of spend and all suppliers to increase profitability, improve ESG (environmental, social, and corporate governance) performance, lower risk, and improve productivity. Driven by our passions and fueled by our shared ambitions, we empower and challenge each other to create meaningful experiences for our colleagues, customers, partners, and communities. Learn more at *************** Follow us on LinkedIn THE OPPORTUNITY CONTEXT: We are dedicated to creating a supportive, engaging, and efficient environment for all employees. We partner closely with cross functional teams to ensure our offices, culture programs, and employee experience initiatives reflect our company values and enable people to do their best work. The Office & Culture Admin is a key part of this mission and will directly influence the day to day workplace experience. ROLE: The Office & Culture Admin will play a pivotal role in shaping the employee experience and building a workplace people love coming to every day. As our Office & Culture Admin, you will be at the center of our operations, ensuring the offices run smoothly while creating meaningful moments that strengthen connection, collaboration, and culture across the organization. This is an exciting opportunity for someone who is highly organized, proactive, and passionate about people. You'll have the chance to influence everything from day to day office operations to company-wide engagement initiatives. In this role, you'll partner closely with HR, IT, and leadership to support our teams, elevate our workplace atmosphere, and bring our values to life through thoughtful programs and events. If you thrive in dynamic environments, enjoy being the go-to person who keeps things running efficiently, and love making a positive impact on others, this role offers the autonomy, creativity, and growth opportunity to do just that. WHAT YOU WILL DO WITH US Office Operations & Facilities Oversee daily office operations, including maintenance repairs, vendor coordination, and safety procedures. Ensure the workplace is clean, organized, and properly stocked (pantry, supplies, equipment, etc). Partner with HR, IT, and leadership on space planning, seating charts, and employee onboarding/offboarding Oversee workplace health & safety protocols, emergency procedures, and compliance. Culture, Events & Employee Experience Plan, coordinate, and execute internal events (celebrations, team-building activities, holiday events, wellness initiatives, etc.) Partner with HR on culture initiatives and employee engagement programs. Support community outreach, volunteering initiatives, and CSR-related events Expense & Travel Support Review & process employee expense reports for accuracy, policy compliance, and required documentation. Support and troubleshoot travel bookings made through corporate systems. Assist employees when booking flights, accommodations, and transportation in accordance with company policy. YOUR PROFILE If you have the below experience and strengths this role could be for you: Skills and Experience: At least 3 years strong working experience in office management, facilities coordination, or workplace operations. Strong organizational & problem solving skills Ability to manage multiple vendors and competing priorities Prior experience in events, employee engagement, culture programs, or communications Creative, organized, and detail oriented Familiarity with expense management platforms & travel booking systems Bachelor's degree in related field required or equivalent experience with proven skills Soft Skills : Strong project and time management skills with ability to track concurrent project timelines, resource allocations, and critical milestones. Global mindset - ability to adapt to various people & cultures with a cohesive view in mind. Attention to detail and the ability to effectively handle multiple priorities. Experience with Emergency Response & Facilities management WHAT HAPPENS NEXT If your application fits this specific position's needs, our skilled Talent team will reach out to schedule an initial screening call. Get one step closer to achieving your goals - apply today! Our Talent team will guide you through every step of the interview process - from preparation to completion. They're here to support you! Our recruitment process is designed to assess your competencies through a series of personalized interviews with internal stakeholders relevant to the role. Interviews will be conducted virtually via video or on-site with face-to-face meetings. LIFE AT IVALUA Hybrid working model (3 days in the office per week) We're a team dedicated to pushing the boundaries of product innovation and technology Sustainable Growth, Privately Held A stable and cash-flow positive Company since 10 years Snacks and weekly lunches in the office Feel empowered to pursue your goals with improved team collaboration and increased creativity/productivity Unlock and unleash your full professional potential with our exceptional training and career development program Join a dynamic and international team of top-notch professionals who are experts in their respective fields. Collaborate with like-minded individuals who are deeply passionate and highly motivated about their work. Experience a truly diverse and inclusive work environment where your unique contributions are highly valued Regular social events, competitive outings, team running events, and musical activities, Comparably recognized Ivalua for the following (********************************************* Powered by People - Powered by You! United by our values we embrace diversity and equity in the broadest possible sense to create an inclusive workplace. To help our customers make supply chains more efficient, sustainable and resilient, we rely on a global team with a variety of backgrounds, skills and views. We believe in equal opportunity and in diversity as a driver of innovation that cultivates a spirit of inclusiveness, creates a productive and fun place to work, and provides fulfilling career opportunities for all Ivaluans. ********************************************** Experience life at Ivalua - check out our captivating video! Gain insight into our unique company culture and get a glimpse of what it's like to work with us. Ivalua's core values include a priority on Care & Grow People. We take matters like pay equity very seriously and strive to reward our employees appropriately and fairly for their talents. The compensation range for this position is based upon careful and continual market compensation research. In addition to location, compensation may also vary based upon job-related knowledge, skills, and experience. Title: Office & Culture Administrator Base range minimum: $45,000 Base range maximum: $75,000 Additional compensation / rewards: Ivalua offers an annual target bonus for this position conditional on individual and company performance. Other compensation factors may also be considered. Ivalua also offers exceptional benefits including medical, dental, vision, retirement (with company match), and much more. #LI-AP1 #LI-DNI

Job Description Certified Group is a leading North American provider of laboratory testing and audit and certification services. The Certified Group of companies includes Food Safety Net Services (FSNS), Certified Laboratories, EAS Consulting Group, Labstat International Inc., Advanced Botanical Consulting & Testing (ABC Testing Inc.), Microconsult Inc. and Micro Quality Labs Inc. The Certified Group provides analytical testing and regulatory guidance services in the food & beverage, dietary supplements & NHP, cosmetics, OTC, personal care, tobacco, cannabis, nicotine, and hemp industries. We are currently looking for an Office Administrator to join our growing team! JOB SUMMARY The Office Administrator has the primary responsibility for coordinating office activities and operations to secure efficiency and compliance to company policies. As well as answering the telephones, greeting visitors, and managing daily clerical activities. ESSENTIAL RESPONSIBILITIES Responsible for answering telephones, screen and/or forwards phone calls to appropriate personnel or department. Responsible for greeting guests in a professional, friendly, and hospitable manner. Determines nature and purpose of visit and notifies or escorts visitors to specific personnel or department. Keep a current record of all visitors' whereabouts with the facility. Ensures outgoing mail is sent out in a timely manner. Responsible for the distribution of all mail and incoming faxes to appropriate personnel. Receive supply lists from all departments and orders office supplies weekly and distributes supplies to appropriate departments. File and maintain client records as needed. Enter and verify data into LIMS in a timely and accurate manner. Responsible for the upkeep of the Front Office, Lobby and/or Conference Room. Professionally administer all front desk activities in a timely and courteous manner. Maintain the copy room and maintenance required. Receive supply lists from all departments and order office supplies weekly. Distribute supplies to appropriate departments and maintain an inventory. Proactively looking for ways to assist employees/departments and/or management. Coordinate office activities and operations to secure efficiency and compliance to company policies Track stocks of office supplies and place orders when necessary Assist colleagues whenever necessary Other duties as required. MINIMUM QUALIFICATIONS High school diploma or G.E.D. certificate. Giving full attention when conversing with a guest/employee, understanding the points and asking/answering questions as needed. Multi-task in a fast paced, deadline oriented environment. Minimum three (3) years' experience in both numeric and alpha data entry, preferably in a lab environment with some LIMs experience. Minimum of three years experience as a front desk receptionist in a dynamic environment. Communicating effectively in writing as appropriate for the needs of the audience. Understanding written sentences and paragraphs in work related documents. Excellent computer skills. Microsoft Office required. Must be able to lift 25 lbs. PHYSICAL DEMANDS Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other communications/computer components. Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens Noise level varies from quiet to loud. Temperature varies from hot to cold. Interactive and fast-paced team-oriented tasks Overnight Travel is required at the discretion of management. Occasionally lift and/or move up to 25 pounds. Color vision and depth perception Benefits: Progressive 401k Retirement Savings Plan Employer Paid Short- Term and Long-Term Disability, and Life Insurance Group Medical Tuition Reimbursement Flexible Spending Accounts Dental Paid Holidays and Time Off Many positions which qualify for the company bonus program Certified Group values diversity in its workforce. The company is firmly committed to a policy of Equal Opportunity and will administer its policies in a manner that treats each employee and applicant for employment on the basis of merit. Certified Group will take affirmative action to seek out qualified applicants without regard to race, color, religion, sex, national origin, age, handicap, or veteran status.

Administrative Leader Associate Program - External Candidate Development Opportunity A structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: * Candidate application (Oracle) including current CV/Resume required * Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. * Personal Statement - * Why are you interested in Healthcare Administration? * What interest you in doing a LIT program with NorthBay Health? * Why do you think you will excel in this program, why should we choose you? Success Indicators * Consistent demonstration of leadership potential. * Completion of all training modules and performance evaluations. * Strong teamwork, adaptability, and problem-solving skills. * Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development * Learn and apply core leadership principles, including communication, performance management, and team motivation. * Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. * Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities * Participate in rotational assignments across multiple departments to gain broad organizational knowledge. * Assist with planning, organizing, and executing department initiatives. * Identify areas for improvement and contribute to process optimization projects. * Gather, analyze, and present data to support decision-making. * Assists with work, projects and may participate in work-groups. * Attend meetings as requested. * Represent NorthBay when asked. * Complete a capstone project prior to finishing the program. * May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning * Be open to observation, learning and participating in operations. * Attend leadership workshops, training modules, and development sessions. * Complete assigned coursework, assessments, and progress milestones. * Seek and integrate feedback from mentors, supervisors, and peers. * Collaborate with cross-functional teams to understand operational needs and challenges. * Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. * 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65 to $75k annually based on years of experience similar to this role.

Communicate with Office Lead to ensure the proper flow of office procedures. Helps maintain the professional appearance of the office and is the primary contact for the office vendors. Primary point of contact for incoming phone calls or visitors. Manage office supply needs and orders. Assist in travel authorizations and arrangements for office and field employees. Distribute HR materials to staff and assist with on-boarding/off-boarding as needed. Helps to process weekly timesheets checking for accuracy and approvals. Acts as a liaison between payroll and our field employees. Assist with processing monthly/weekly expense reports and pulling reports as needed for management. Help to manage collections and assist with invoicing. Assist in preparing project folder structure and help to manage project documentation. Assist in proposal development and presentations (MS Word and MS PowerPoint). Develop meeting agendas and assist with meeting minutes for internal NACC meetings and meetings at our office which clients will be attending. Assists Safety Department with OQ tracking and management. Assist Fleet Manager with fleet tracking and administration of company fuel card system. Help to plan/organize local NACC events including meetings, company events, client meetings, community outreach, and other community/ business activities. Assist with coordination and tracking of contractor licenses, COI requests, and bond requests. Ensure local office maintains messaging consistent with NACC standards, including dissemination and publishing of Mission Statement, Pledge for Excellence and marketing collateral material. EDUCATION and/or EXPERIENCE Minimum: HS Diploma w/ Preference for Associates Degree or Higher 2 Years or more related Experience SKILLS Candidates and incumbents need to have the following skills; Strong communication and critical thinking skills Ability to conduct oneself in a professional manner Strong attention to detail Ability to Work without Supervision Exceptional customer service skills Proficiency with Microsoft Office (Word, Outlook, Excel, Access and Powerpoint) Strong Record Keeping Skills Ability to elicit cooperation from a wide variety of sources, including internal resources and clients. Must be a team player and be able to work with a wide variety of personalities. WHY NACC? NACC Construction offers industry leading pay, a great team environment, and a rewards system that aligns your compensation with your success. Our continued growth provides career development opportunities and the ability to create your own future. NACC rewards innovative thinking, hard work, and determination. Come grow with us! COMPENSATION: $65K - $70K

Job DescriptionSalary: $25-$31/hour Stillwater Sciences seeks a highly accountable, organized Office Administrator to coordinate day-to-day operations in our Sacramento office. This position isfull-time (40 hours a week), 5 days/week in office and is the face of the office for all employees, clients, and vendors. A successful Office Administrator should find enjoyment and connection working with an academically minded group of scientists who are passionate about what they do. Hourly compensation will be $25-$31/hour, based on skills and experience. The ideal candidate will: Be a superstar at managing multiple priorities and deadlines, and pivot seamlessly when priorities change. Successfully collaborate with colleagues across Stillwater offices and project teams. Have impeccable attention to detail. Proactively assist all colleagues; no job is too big or too small. Take initiative on projects and demonstrate detailed follow through on all tasks. Exhibit a problem-solving attitude. Be able to read the room and act on changing needs. Have exceptional time management and organizational skills. Demonstrate strong interpersonal communication skills, both verbal and written. Professionally interact with all levels of staff, agency representatives, and vendors. Apply lessons learned to future tasks and challenges. Be willing to learn. Be adept at learning new software, tools, processes, and procedures. Have personal integrity and judgment, especially when working with confidential information. Duties include, but are not limited to: Front desk coordination, including: greeting staff and visitors; answering and directing inquiries, email, and phone calls; mail/package distribution; and business-related errands (e.g. shipping packages). Provide logistical support for field staff, including rental cars, lodging arrangements, booking flights, equipment rentals, etc. Administrative support (e.g., data entry, filing, scheduling), including use of Microsoft Word, Excel, PowerPoint, Teams, and Adobe Acrobat (PDF). Invoicing and billing for company expenses (hotels/travel), credit card reconciliation. Maintenance of common areas (kitchen, conference room, storage room). Purchasing and keeping inventory of office supplies and equipment, including stocking coffee/tea/etc. Arranging shipping (FedEx and UPS). Work collaboratively with staff, including Office Administrators from other offices. Provide back-up support and assist offices without on-site Office Administrators. Manage office morale budget; plan, coordinate, and setup/breakdown company functions and office morale events. Maintain shared calendars in Microsoft Outlook. Execution of safety procedures and protocols in case of emergencies for colleagues in the field. Required qualifications include: High school diploma or equivalent work experience (Bachelors degree preferred). Exposure to or experience in an environmental organization/consulting firm is a plus. Advanced Microsoft Office (Word, Excel, PowerPoint, and Outlook) skills. Experience with Adobe Acrobat. A clean driving record and active drivers license or ability to get a drivers license, ability to use personal vehicle for business errands (mileage reimbursed). Able to remain in a stationary position more than 50% of the time. Ability to work in-person in the office, 5 days/week. Able to move equipment weighing up to 25 pounds. Position details: The salary is commensurate with qualifications and experience and is in the $25-$31/hour range. Stillwater will give preference to candidates who are available to start work immediately. Full-time, non-exempt position with a competitive compensation package including Paid Time Off, a 401(k) plan, full health and dental care, employee ownership under our Employee Stock Ownership Program (after entry criteria are met), and paid professional development. Please provide a 1-page cover letter and 1-page resumedescribing experience (resumes without a cover letter will not be considered). Electronic submissions must be submitted through the website submission portal. Only online applications will be considered. Position will remain open until filled. Interview Process: Video Interview (30 Minutes) In-person Interview and Skills Assessment (90 Minutes) Reference Check Offer We request that you do not use AI tools in preparing your resume. We do not use AI or computer screening for applicants and ask that you offer us the same respect. About Stillwater Sciences: Stillwater Sciences is an employee-owned environmental consulting firm specializing in scientifically based solutions for aquatic, terrestrial, and watershed resource management. We assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a healthy blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Stillwater is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact our Director of People and Culture, Harmony Miller (****************************). Applicant Privacy Policy

Administrative Assistant for Special Services FLSA: Non-Exempt REPORTS TO: Director of Special Services TERMS OF EMPLOYMENT: 20 hours per week, 261 days per year QUALIFICATIONS: Proficient typing skills (Minimum of 60 words per minute) Proficient computer knowledge and word processing Knowledge of usage of office equipment, such as copy machine Good telephone etiquette and public relations skills Ability to lift 40 lbs to shoulder height occasionally ESSENTIAL JOB FUNCTIONS: Manage data within the district financial system; generate reporting. Process requisitions, purchase orders and invoices for the Department. Disseminate all supplies and equipment purchased in the Department. Submit payroll requisitions and mileage for the Department. Assist the Director with the development and oversight of the Department budget. Assist the Director with the submission of all final expenditure reports to the Department of Elementary & Secondary Education for the Department. Assist the Director with the submission of all special purpose financial reports to the Department of Elementary & Secondary Education. Develop and maintain an inventory of all equipment and supplies purchased through Special Services funds. OTHER PERFORMANCE RESPONSIBILITIES: Assist with answering the phone and fielding departmental questions. Assist with maintaining student records and files. Other duties as assigned.

Field Support Specialist Hourly Rate: $21.00 per hour + $2,000 Annual Bonus Potential Support Operations. Drive Excellence. Grow Your Career. Maxim Healthcare is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support to our local office. This role is perfect for someone who thrives in a fast-paced environment and enjoys managing administrative tasks that keep the business running smoothly. Why You'll Love This Role: * Competitive Pay & Weekly Paychecks: Reliable compensation you can count on * Quarterly Bonuses & Profit Sharing: Additional earning potential * Comprehensive Benefits: Health, dental, vision, and life insurance * Retirement Planning: 401(k) savings plan with company matching * Employee Discounts: Access to hundreds of nationwide vendor discounts * Recognition & Rewards: Be celebrated through our awards and recognition programs * Career Advancement: Opportunities to grow within a supportive organization * Training & Mentorship: Benefit from structured onboarding and ongoing development Key Responsibilities: * Assist with billing, payroll, and medical records processes * Maintain confidentiality of client, patient, caregiver, and team member information * Ensure compliance with HIPAA and regulatory requirements * Provide excellent customer service to visitors, clients, and team members * Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence * Support onboarding and credentialing of external staff * Perform other duties as assigned Qualifications: * High school diploma or equivalent required * Minimum 1 year of administrative experience, including typing skills * Proficiency in Microsoft Office and ability to learn new systems quickly * Strong organizational and time management skills * Excellent verbal and written communication skills * Ability to multitask effectively while maintaining attention to detail * Note: This is an office-based position Be the Backbone of Office Operations If you're ready to make a meaningful impact by supporting essential business functions and ensuring operational excellence, we'd love to hear from you. Apply today and join a team that values your dedication and organizational skills. Maxim Benefits: Health and Wellness Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program * Benefit eligibility is dependent on employment status. About Maxim Healthcare Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed. Maxim Healthcare, Inc. ("Maxim") is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Apply

This position is responsible for accounts receivable and credit functions including but not limited to, invoice reviewing, accounts receivable aging monitoring, and performing, reviewing and advising on credit provided to potential customers. Functional Responsibility Essential Duties Performs credit and background checks on potential customers and advises management on findings and limits to be extended Prepares formal credit analysis on new customers for management review Monitors customer status to ensure appropriate release of credit holds Reviews files, reports and financial status of existing customers ensuring current information supports extended credit limits Monitors accounts receivable aging and recommends actions to be taken on delinquent accounts Prepares daily cash application and posts payments Investigates any cash receipt discrepancies Customer account maintenance including write-offs, credit rebills and A/R billing adjustments Provides hands-on support to entry level accounts receivable clerks along with other accounting staff members Communicates any credit or collection issues with Sales personnel Reviews commissions invoices and approves for payment Assists with GL account analysis and month end reconciliation Reviews all accounts receivable invoices prior to delivery to customer Non-Essential Duties Filing and other clerical duties as needed Assists with special accounting projects Builds working relationships with other wine industry credit personnel *Other duties may be assigned Minimum Requirements Education and Experience Bachelors degree in business or equivalent experience Knowledge, Skills, and Abilities Skills in use of computers Knowledge of ERP systems Ability to compile and research data Proficient in Microsoft Office Working Conditions Office environment Drives automotive equipment Work Standards Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable Relationships Communicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive manner Demonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and training Follows all Company policies and procedures Additional Comments Management retains the discretion to add to or change the duties of the position at any time. California Pay Transparency Disclaimer: This is a Non-Exempt position. The pay range for this position is $23.35 to $36.55. It is not typical for an individual to be hired at or near the top of the range for their role. Actual placement within range will be contingent upon a number of factors, including but not limited to the candidate's qualifications, education, experience, internal equity and alignment with market data. Delicato Family Wines offers its employees a generous and comprehensive benefits package. The core health insurance components include medical, dental and vision, where Delicato covers nearly the entire cost for employees and a large percentage for dependents. Additional health benefits include life, disability and flexible spending accounts. Other benefits include 401(k) with generous company match, discretionary profit sharing, paid time off (PTO), paid holidays, wine & merchandise discounts, tuition reimbursement, gym discounts & many more. NOTICE TO THIRD PARTY AGENCIES Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Delicato Family Wines is an Equal Opportunity Employer.

The Sales/Office Administrator supports the Sales team and daily office operations. This role is responsible for order processing, sales documentation, data entry, contract and compliance coordination, and maintaining accurate records across company systems. The position also supports general office needs, customer and vendor interactions, and administrative coordination across departments. This is a full-time, non-exempt position. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements 1+ year supporting sales or office administration functions, or 2+ years of administrative experience involving document management and cross-functional coordination. High School diploma or GED required. Proficiency with Microsoft Office, Adobe Acrobat, and PDF tools; SharePoint, Bluebeam, or Access a plus. Basic math and data-entry skills. Associate degree Spanish speaking

Are you someone who thrives in a dynamic office environment? Are you ready to take on the exciting challenge of being the backbone of our administrative operations? If you're looking for a role where your exceptional organizational skills and attention to detail will shine, then this full-time Administrative Specialist position at Quality Mobile Home Services in Pleasanton, CA is perfect for you! This full-time position offers a competitive wage ranging from $20 to $22 per hour, depending on experience. Your typical schedule will be 7:00 AM - 3:30 PM, Monday - Friday. But that's not all we offer! You can also enjoy these excellent benefits and perks: Cellphone allowance Health insurance contributions Weekly pay Supplemental health insurance offered And more So, if you're ready to bring your administrative talents to a company that values your contributions, apply today! WANT TO KNOW MORE ABOUT US? We are a thriving general contractor that specializes in repairs and remodels of mobile, modular, and manufactured homes. We are a licensed, bonded, and insured full-service contractor that handles everything from foundations, leveling, flooring, plumbing repair, and re-piping, to cosmetic work and more! In addition to countless satisfied customers, we've been acknowledged by professionals on multiple occasions. We are rated A+ by the Better Business Bureau and have earned a spot on the INC 5000 list of fastest-growing private companies in the US. Additionally, our company was named the GOLD Stevie Winner: American Business Award Company of the Year for construction in 2020. Because we want our employees to be successful and enjoy working for us, we offer high-quality training, generous benefits, and excellent pay. We strive to hire good people and give them the tools to become great. If you're looking to join a team that's supportive and optimistic, look no further! DOES THIS SOUND LIKE YOU? As the Administrative Specialist in our construction office, you'll have the exciting opportunity to make and answer customer calls, handle essential filing tasks, and process important financial transactions. Your knack for excellent customer service and meticulous attention to detail will shine in this role! Proficiency in Microsoft Office Excellent verbal and written communication skills Ability to prioritize tasks and meet deadlines Must have experience in an office environment Experience in the construction industry would be a plus! READY TO APPLY? If you think this Administrative Specialist job is a fit for what you are looking for, applying is a snap. We value your time, so we won't ask you to fill out a long, drawn-out application. This initial application should take you less than 3 minutes to complete. Good luck!