Branch office administrator jobs in Trenton, NJ

Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8:00 am - 5:00 pm. The pay rate for this position is $20 - $25 per hour. Job Duties: Typing correspondence Create and maintain spreadsheets Verify and process expense reports Copy, file, and assemble documentation Maintain excellent attention to detail Communicate with employees and all levels of management Maintain office supply inventory including purchase and replenishment of office supplies Willing to work a reasonable amount of overtime Additional administrative duties as needed Requirements: High School Diploma or GED One year of office/clerical experience in a business office. Familiar with Microsoft Office suite including Word, Excel, and PowerPoint. Familiar with Microsoft Dynamics 365 ERP System Excellent written and verbal communication J & J pays WEEKLY and we offer Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a $$$ Referral Bonus $$$ !!! If you have previously registered with us, please call our office at 856-751-5050 so that we can update your information with you. If you are interested in signing up with J & J Staffing Resources today, please copy and paste the link below into your web browser to get started. https://hrcenter.ontempworks.com/en/JJStaff Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!

Mavuno Harvest - Philadelphia, PA (On-site) Salary: $50,000-$55,000 + full benefits Mavuno Harvest is a mission-driven snack food company dedicated to bringing delicious dried fruit and nuts from small farming communities to U.S. consumers. We are growing quickly and looking for a highly organized, detail-oriented Operations & Administrative Coordinator to support our daily operations. This is a hands-on, fast-paced role ideal for someone who loves structure, accuracy, and helping a business run smoothly. You'll work closely with our Floor Manager, Warehouse team, and CEO to ensure shipping, inventory, production planning, and customer communication all run seamlessly. What You'll Do Prepare shipping documents (BOLs, ASNs, packing lists, labels) with perfect accuracy Schedule parcel and freight pickups; communicate with customers and distributors Track shipments and resolve routing or delivery issues Enter inventory adjustments and match POs to receiving paperwork Maintain clean, organized digital files for all documents Support production planning (prepare schedules, MO packets, materials lists) Respond to customer and distributor emails professionally and promptly Assist with bookkeeping tasks (invoice entry, deposits, vendor updates) Pull sales reports and help prepare presentation decks Coordinate with outside warehouses, freight partners, and vendors Support general admin needs across operations and sales What We're Looking For Exceptional attention to detail - zero tolerance for sloppy work Highly organized, reliable, and proactive Strong communication and writing skills Comfortable working in a small, fast-moving company Able to switch between tasks and manage priorities Experience with logistics, inventory, customer service, or admin work is a plus Proficiency with spreadsheets (Excel/Google Sheets) Curiosity about how operations and supply chains work Why You'll Love This Role You'll have real ownership in a growing food company Your work will directly impact production, shipping, and customer experience Small team = meaningful responsibility and the chance to learn fast Full healthcare coverage, PTO, and 401k match Opportunity to grow into more operations, supply chain, or sales support over time Compensation & Benefits $50,000-$55,000 salary Full healthcare (company-paid) 401k with 4% match Two weeks PTO + paid holidays How to Apply Send your resume and a brief note on why you're a great fit to: **********************

Office Management: Oversee daily office operations, manage office supplies and equipment, and maintain a clean and organized work environment. Record-Keeping and Data Entry: Organize and maintain paper and digital files, update records in databases, and ensure accurate record-keeping and labeling. Administrative Support: Help in day-to-day admin work. Inventory and Supply Management: Track office supplies, clean and manage inventory. Procedural Compliance: Ensure company policies and procedures are followed and contribute to process improvements. Support Functions: Involve in various support functions Note - VBeyond is fully committed to Diversity and Equal Employment Opportunity.

At Jersey Hired, we're all about connecting people, New Jersey people, to be exact. We're the Garden State's go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire - all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it's a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We're a tight-knit, mission-driven crew who believe in putting community first - and we're growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.) Manage correspondence (emails, mail, phone calls) and maintain organized digital filing Liaise with vendors, suppliers, and service providers. Ensure compliance with health and safety regulations and company policies. Administrative Support Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents. Maintain records, databases, and company documents such as contracts and invoices. Prepare reports, letters, and internal communications. Finance and Record-Keeping Process invoices, expense claims, and petty cash. Assist with budget tracking and procurement processes. Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills High school diploma or equivalent (essential). Proven experience in an administrative, clerical, or office support role. Experience managing office operations, supplies, and vendor relationships. Familiarity with bookkeeping or basic financial processes is often beneficial. Competent in Google Workspace Suite (Docs, Sheets etc.) Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience - including those who may need accommodations for disabilities, religious observances, or other reasons. If you're applying for a position through us and need an accommodation at any point in the process, we'll work with you - and with our client - to make sure your needs are understood and supported. If you're hired by one of our clients, they'll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don't automatically continue once you're employed, but we'll help ensure your needs are communicated clearly to your new employer. If you'd like to discuss or request an accommodation, you can call us at **************, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We're committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions - whether made by Jersey Hired or by our clients - are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger - more creative, more adaptable, and more human. We're proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn't require visa sponsorship now or in the future. Client Employment Restrictions: If you're currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You're not required to disclose sealed or expunged records during the hiring process. A past conviction won't automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

Our client is a reputable multifamily and mixed-use developer known for delivering some of the most impressive high-rise buildings in Philadelphia! We are seeking a Project Coordinator/Administrator to step into the role of an Executive Assistant to support the VP of Construction and serve as the central coordination hub for the construction team. Position Overview: ✔️ With 2-3 years of experience and an educational background in engineering or architecture, the ideal candidate will operate much like a Project Engineer/Coordinator-highly organized, detail-oriented, and proactive. ✔️ The Executive Assistant will manage the VP's time, priorities, communication, and administrative workflow, with full access to his email, calendar, and meetings, functioning as an extension of his role. ✔️The position requires a hardworking, reliable, driven individual with strong ambition and a desire to grow in the construction industry. ✳️ Given the extensive exposure to leadership, clients, subcontractors, and high-profile projects, this role offers a unique opportunity to fast-track into an Assistant Project Manager or Project Manager role within a few years.

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

Lesco Paper & Box Company has experienced high growth in the packaging industry. We are seeking a Receptionist/Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Answer, screen, and transfer incoming calls Enter cash receipts in computer system Mail or email out customer invoices Administrative office tasks Document management, filing, sorting, scanning, and data entry Qualifications: Proficient with Microsoft Word and Excel Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

This job posting is anticipated to remain open for 30 days, from 26-Nov-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: * Medical and prescription drug coverage, * Health Savings Account and Flexible Spending Account, * Voluntary Benefits (such as accident, hospital indemnity, and critical illness), * Well-being programs (such as the Employee Assistance Program), and * Retirement Plan (if compensated for 1,000 hours of service during the plan year). * In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

The Office Coordinator role at Schafer Sports Center will be responsible for all back-office operations which includes but is not limited to office management, computer program database management, scheduling, billing, inventory, and lesson metrics. At times, the office coordinator will be asked to perform ad hoc reception and marketing administrative duties as well. This role typically reports to the General Manager. ROLE REQUIREMENTS AND RESPONSIBILITIES Monitor and roll up reception's daily phone logs, close reports, etc into executive summary email for senior management on a daily basis Review outstanding reception call log on a daily basis and respond to all client calls and inquires within 24 hours Responsible for addressing scheduling change and make up lessons requests from clientele Ensure that any changes made by the receptionist/other staff are accounted for and are appropriate Act as the point person for client billing Ensure client billing information is up to date Ensure monthly charges being processed in computer program Alert Manager/Owner when additional supply ordering is required Enforce Schafer Sports Center office procedures and constantly look to update best practices Ensure receptionist/staff is utilizing appropriate “scripts” for answering customer queries REQUIREMENTS High School diplomas with past office management and/or sales experience a plus Must have superior communication and interpersonal skills when dealing with clientele Must have a professional demeanor and appearance Constantly stay abreast of Schafer Sports Centers policies and procedures Proven multi-tasking experience a must Ability to constantly “WOW” our customers We believe that every child can develop a love of physical fitness. Every child can experience the joy of setting and accomplishing their goals. And every child can develop a ‘can do' attitude-when they are taught by nurturing, positive and experienced adults. Member schools are independently owned and operated. Your application will go directly to the member school, and all hiring decisions will be made by the management of this school. All inquiries about employment at these schools should be made directly to the school location, and not to US Swim School Association.

Job DescriptionDescription: The Renfrew Center in Center City, Philadelphia offers an unmatched opportunity, in the field of eating disorders, for a Office Administrator to work in an environment that changes lives. The Renfrew Center provides opportunities for individuals of all backgrounds, that have the desire and passion to foster a positive outcome and impact on our patients' lives. The Renfrew Center's research-based treatment model, for eating disorders, is focused on treating the whole person and helping them lead a rich and fulfilling life. Our commitment to you - We are committed to providing every employee the opportunity for personal and professional development through: Competitive compensation package Healthcare benefits including Medical, Dental, Vision, Life Insurance, etc Employee Assistance Program. 401(k) with company match Generous Time Off Package - Vacation, Sick & Holiday Continuing education (CE) programs and training Advancement opportunities within the organization Multi-disciplinary collaborative work space proving opportunities for personal and team growth Position Responsibilities: Daily administrative operations of the front office while maintaining a high degree of professionalism and confidentiality to protect our client's rights. This includes professional interaction with clients, families, and staff. Maintaining charts and correspondence in a manner that demonstrates a proficient understanding and compliance with HIPAA, Local, State, and Federal confidentiality rules and laws. The ability to interact with and invoice clients and accept payments upon the day of service. Maintaining proper accounting of cash drawer and petty cash reserves. Demonstrating proficiency in Medical Billing/Scheduling software including ADS. General office clerical capability. Managing multiple tasks in a timely manner. Requirements: Education, Competencies and Credentials: High School Diploma or equivalent required. Associate/Bachelors or Business School graduates preferred. 1 - 2 years of preferred experience in healthcare office management. Familiarity with Electronic Health Records (EHR). Computer literate, with proficiency in MS-based office computer systems including Hours: 40 hours per week, Monday - Friday The Renfrew Center provides cisgender adolescent girls and adult women, transgender, and non-binary individuals with the tools they need to succeed - in recovery and in life. Offering a warm, nurturing environment, Renfrew's treatment philosophy emphasizes the importance of a collaborative therapeutic relationship, a feminist-relational approach, and the belief that every person needs to actively participate in their own recovery

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Princeton, NJ location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Job Description About Athena Athena is a creative place for leaders, risk-takers, creative thinkers and boundary-pushers. We partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we've delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports. Our people make Athena, Athena. They're what help set us apart from traditional ad agencies and consultancies. As a Philadelphia Inquirer Top Workplace for three years running, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way. About the Position Athena is seeking a Front Office Administrator to be the first point of contact for visitors and provide key administrative support for smooth daily operations. This role ensures a welcoming, professional environment while assisting with office coordination and communications. Requirements What you'll contribute to: Front Desk & Visitor Management Greet and assist visitors, ensuring a warm and professional experience Manage visitor check-in and maintain accurate visitor logs Coordinate with internal teams for meeting room availability and visitor needs Support facility-related requests and issues Phone & Communication Support Answer and direct incoming calls promptly and professionally Handle general inquiries and route calls or messages to the appropriate team members Monitor and respond to front desk emails Scheduling & Coordination Assist with booking conference rooms and managing meeting calendars Support coordination of in-office appointments and vendor visits Mail & Deliveries Receive, sort, and distribute incoming mail and packages Prepare outgoing mail and shipments as needed Office Support Expense reimbursement and submission for select senior executives Maintain a tidy and organized reception area Assist with light administrative tasks such as filing, scanning, and data entry Operate and troubleshoot audiovisual (AV) equipment in conference rooms, providing light technical support to employees as needed to ensure smooth meeting experiences Own kitchen responsibilities, including unloading the dishwasher, maintaining fridge cleanliness, and ensuring kitchen areas are organized and stocked Office Supplies: Provide support for office supply requests and assist in maintaining inventory when needed Event Assistance Help set up and break down for meetings and office events Coordinate refreshments for guests and internal gatherings The skills and experience you should bring: Excellent verbal and written communication skills Strong interpersonal skills with a customer-service mindset Ability to manage multiple tasks in a fast-paced environment Proficiency in MS Office (Outlook, Word, Excel) Highly organized and detail-oriented Previous experience in a receptionist or administrative role preferred High level of professionalism and discretion Benefits Medical/Dental benefits including of 1K Health Reimbursement Account Matching 401K Generous PTO policy Substantial Parental Leave Policy Candidates must be willing to work in-person (5 days on-site) in our Philadelphia, PA office. Curious about your career path at Athena? This role is within a rapidly growing department and the right candidate can excel, produce great work, and have an immediate impact on Athena's social product culture and growth. Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let's get started. Athena is an equal opportunity/affirmative action employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at ************ or at AthenaGlobalAdvisors.com .

We are offering an extraordinary opportunity for an enthusiastic and motivated individual to join our team as an Office Administrator for our Princeton, New Jersey office. Basic Function: The Office Administrator is responsible for a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans. Job Description 1. Answer and direct phone calls in a polite and friendly manner 2. Welcome visitors in a warm and friendly manner, and answer any questions visitors have 3. Maintain reception, storage, and all common areas in a clean and tidy manner at all times 4. Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer 5. Keep detailed and accurate records of visitor requests and of calls received 6. Receive deliveries; sort, scan, and distribute incoming mail 7. Take inventory of all office supplies and restock as needed 8. Maintain the general office filing system General Expectations: 1. Attention to details 2. Knowledge of the key contact and where to direct inquiries 3. Be professional with guests and colleagues 4. Provide Quality Customer Service 5. Be responsive to incoming inquiries from colleagues and management 6. Understand and be compliant with the Firm's policies and procedures 7. Deliver all work to a high-quality standard 8. Be able to multitask and prioritize Administrative and Marketing Responsibilities 1. Record time daily (or no later than 10:00 am the following morning) 2. Submit expense reimbursement forms in a timely manner 3. Identify opportunities to provide extended services to existing clients and discuss with engagement partner and account manager (if applicable) 4. Arrange office events 5. Set up Zoom/Teams meetings 6. Work with external vendors regarding office issues 7. Assist with staff onboarding and training of new employees 8. Scan various types of client documents (e.g. bank statements, investment statements, deposit slips, bills, etc.) 9. Run billing reports and prepare invoices 10. Contact clients regarding documents and unpaid invoices 11. Assist with various internal projects Responsibilities of our NJ Office Administrator: • Arrange Skype meetings, conference calls, car service and travel arrangements for Partners & Principals • Handle administrative matters including managing partners' calendars and correspondence • Create NJ Schedule providing availability for all Partner's & Principals in NJ Office • Answer, screen and route incoming phone calls, responding independently and providing as much client service as possible when requested • Arrange CPE training webinars for the NJ office • Schedule & arrange catered meetings/company lunches, volunteer events or NY outing events for the NJ Office • Arrange all conference rooms with proper AV equipment for video conferences • Proactively schedule and confirm meetings with clients and prospects • Maintain and release confidential documents to clients, lawyers and prospects • Organize and maintain various records in spreadsheets/databases or filing systems • Develop, enhance, and maintain relationships with potential clients or vendors • Manage office supply inventory, responsible for NJ Office purchasing and petty cash • Proofread and edit company documents for grammar and context errors, including drafting proposals, engagement and non-disclosure agreements • Collating Tax Returns • Mail-merge for Partners & Principals • Manage and track tax return processing • Use US Mail, FedEx, and other services to send and track priority mail and packages • Scanning, filing and bookmarking Tax Work papers in the CCH database • Provide assistance with Billing reports, process invoices, reconcile accounts, WIP and AR aging reports • Handle technical issues for NJ Office through outside vendor support

Insight Global is seeking an Office Administrator to oversee the Philadelphia office of an AM 100 law firm. The Office Administrator is responsible for the overall administrative management of their local office(s), including day-to-day operations, oversight of the legal support personnel, management of the physical space, and serving as liaison with building management. Working closely with the Office Chairs and the Chief Administrative Officer, the Office Administrator takes overall responsibility of the office as lead firm representative, setting the standard for firm culture and contributing to a strong, cohesive and collaborative workforce. In the performance of their duties, the Office Administrator continually leads by example, consistently demonstrates a professional and positive attitude and communicates the firm's philosophy, by supporting the firm's overall business strategy and assisting in implementing firm-wide initiatives and policies and procedures at a local level, thereby contributing to the on-going success of the firm and its culture. This role has an in-office working arrangement. Potential candidates must live within commuting distance of their respective office(s) to be onsite 5 days per week. In this role, you will report to the Chief Administrative Officer. Essential Functions Work with the Office Chair(s), Chief Operating Officer, Chief Administrative Officer, and all Administrative Departments, to ensure effective office operations. Provide leadership, management, and hands-on service support to attorneys, staff, and vendors. In collaboration with Human Resources, actively engage in the hiring, performance management, and professional development of the legal support staff. Work with Human Resources to effectively on-board and off-board attorneys and staff. Manage Professional Assistants (Legal Secretaries) including working with peer Office Administrators to oversee attorney coverage on Professional Assistant Teams, workflow through ServiceNow and PTO scheduling to achieve effective and efficient operations and maximum productivity. Oversee attendance and time tracking of Professional Assistants and other direct reports, ensuring compliance with local and state regulations. Manage Reception Desk services, Facilities staff and Hospitality staff where applicable. Collaborate with the Chief Administrative Officer to ensure local outsourced services are running efficiently and effectively. Collaborate with the Office Chairs and the Chief Administrative Officer to plan space allocation (including office construction and expansion), layouts and floor moves for all attorney and staff hires, as well as all internal moves. Help manage procurement of supplies and processes requests for payment of office invoices. Manage local expenses effectively in accordance with the office budget and assist with developing the office annual budget. Serve as the primary contact for local building management and security. Manage the strategy and planning of local office meetings and special events. Communicate, implement and ensure compliance with firm policies, practices and procedures. Collaborate with peer Office Administrators to discuss ideas, share best practices, and contribute to innovative approaches and best in class service to external and internal clients. Perform other responsibilities as anticipated, in alignment with firm or office-specific events, initiatives, or general needs. Work additional hours as needed to fulfill job requirements. Compensation: $160K to $200K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements -5-7 years of experience as an Office Administrator/Manager, or those in HR, Practice Management, etc. for a large firm, particularly a firm with multiple offices (ideally in Philadelphia, Princeton, and Wilmington). -Direct experience management staff members, including managing workflows, disciplinary actions, performance evaluations, compensation discussions, etc. -Bachelor's degree preferred. -Certified Legal Manager (CLM) certification preferred or achieved during first 12 months of employment.

MDD, a Davies Company, is a leading global forensic accounting firm specializing in insurance loss evaluations. With over forty offices across five continents, we manage a wide range of complex assignments, including insurance claims, commercial litigation, family law disputes, fraud investigations, and more. Our team provides expert witness testimony and extensive litigation support worldwide. MDD is seeking a part-time, detail-oriented and proactive Office Coordinator to support the Surety practice at our Cherry Hill office. This role will primarily focus on preparing and reviewing and reports, as well as overseeing administrative operations. The Office Coordinator will collaborate with clients, management, and team members to ensure smooth and efficient workflows. The ideal candidate will have experience in office administration, reporting, data entry, and research, along with strong communication and organizational skills. This individual should be able to work independently while also contributing effectively as part of a team. Note: this role is a 20 hours a week part-time role. Key Responsibilities * Greet persons entering the office and accommodate depending on the nature of the visit. * Answer, screen and forward incoming phone calls. * Prepare and review of spreadsheets, correspondence, power point presentations, client reports and expert reports. * Reconcile various accounts and other bookkeeping functions. * General office administrative duties: maintain upkeep of office, supplies, shredding, office equipment, and any office issues that arise. * Process checks and EFT payments in Quicken. * Research venues for marketing events and maintain lists of invitees and attendees. * Contribute to the preparation of projects and presentations. * Additional duties assigned by supervisor. Skills, knowledge & expertise * High School diploma required * Strong verbal and written communication skills * Understand proper office and phone etiquette * Organization and time-management skills, with the ability to prioritize tasks in a fast-paced environment * Professional and friendly attitude and appearance * Must be proficient in Microsoft Word, Excel, Outlook, Quicken and Power Point * Preferred: familiarity with QuickBooks, or other accounting software packages

Job DescriptionGENERAL OVERVIEW OF KEY ROLES & RESPONSIBILITIES: WES Health Systems is seeking a detail-oriented, compassionate Office Coordinator to support our Supervised Custody Visitation Program. This program facilitates safe, structured, and court-sanctioned visits between children and their non-custodial family members. The Office Coordinator conducts administrative tasks to ensure smooth daily operations, helping to create a safe and respectful space for families to connect. SALARY: $18.00/hr.ESSENTIAL & CORE FUNCTIONS: 1. Assist program supervisor with staff scheduling and the coordination supervised visitations per court orders and program guidelines. 2. Serve as the primary administrative liaison for families, staff, and external stakeholders. 3. Comfortable interacting with diverse populations. 4. Maintain detailed records and documentation while ensuring confidentiality. 5. Provide administrative support including filing, data entry, and responding to inquiries. 6. Ensure the visitation environment is safe, clean, and welcoming. 7. Oversee inventory of supplies and support logistical needs for visits. 8. Monitor compliance with program policies and legal requirements. ADDITIONAL RESPONSIBILITIES: 1. Performs other duties and special projects as assigned. 2. Attend scheduled training as required. 3. Assist with monitoring to provide a safe visitation services as needed. PREREQUISITES & QUALIFICATIONS FOR THE POSITION: Supervised Visit-Parental Exchange Office Coordinator shall meet the following criteria: 1. High school diploma or equivalent required; associate degree or (12) college credits in the human services field is a plus. 2. Two years prior experience in an administrative role with solid customer service experience is required; in a medical, behavioral health, or community setting is preferred; experience with community based/human services is a plus. 3. Excellent organizational, verbal, and written communication skills. 4. Proficiency in Microsoft Office Suite. 5. Ability to maintain confidentiality and neutrality in sensitive situations. 6. Willingness to work a Tuesday-Saturday schedule, 9am-4:30pm. 7. Valid FBI clearance, criminal history check and child abuse history clearance required. COMPETENCIES & PERSONAL CHARACTERISTICS To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position: 1. Ability to treat participants with respect and dignity with an empathetic and nonjudgmental demeanor. 2. Ability to remain calm under pressure with strong multitasking skills. 3. Ability to be reliable, punctual, and with a proactive response to work duties. 4. Ability to work independently and in a team-oriented environment with a service-focused mindset 5. Strong written communication skills: firm understanding of Microsoft office programs- Outlook, Excel, Word and ability to navigate the EMR system. 6. Ability to communicate with professionalism and maintain effective working relationships with families, associates, and community providers. 7. Good organizational skills, including the ability to prioritize work in accordance with a preordained schedule. 8. The ability to handle conflicts with diplomacy and tact. ORGANIZATIONAL ACCOUNTABILITY & RELATIONSHIPS 1. The individual is to be supervised by their assigned Program Supervisor under the guidance of the Senior Director. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to drive, stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. Job Type: Full-time, Tuesday-Saturday position; WES is an Equal Opportunity Employer EOE

Job DescriptionBenefits: Competitive salary Dental insurance Health insurance Paid time off Vision insurance Benefits/Perks Competitive Compensation Paid Time Off Job Summary We are an automotive glass replacement facility and we are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments for automotive glass replacement, processing insurance claims, maintaining inventory and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job DescriptionSalary: Good Plumbing, Heating, Air Conditioning is hiring for an Office Administrator. Founded in 1949, the company has grown to over 60 employees, servicing an extensive base of residential and commercial customers throughout the community. Our Company goal is to provide reliable, knowledgeable, honest, and friendly Customer Service, Sales, and Project Management. If you enjoy a fast-paced office setting and can work collaboratively in a team environment, this position is for you! The ideal candidate will be hard-working, professional, and able to undertake a variety of office support activities, including light accounting duties. This person will be comfortable working with a high degree of attention to detail. Must be able to navigate across multiple disciplines and applications. Problem solving and and an analytical approach are desirable attributes. For consideration for this position, please submit your cover letter and resume with salary requirements. Benefits We offer a comprehensive compensation package including: Medical, Dental, & Vision Insurance Supplemental, Life, Short Term Disability, Accident and other insurance options also available Paid time off (PTO) Paid Holidays 401K Collaborative & Friendly culture If you are an experienced Office Administrator or Generalist, and live within acommutable distance to the Souderton Pa area, please apply today! Local Candidates only! Applicants must be authorized to work in the U.S.

Overview: The Abington Surgical Center is seeking a Part-Time Billing and Business Office Associate who is available to work a reduced or flexible schedule. The ideal candidate must be well-organized, self-motivated and have the ability to multi-task while working in a fast-paced environment. Responsibilities: Post patient and payor EOB payments Verify insurance information to obtain benefits and eligibility, authorizations and referrals Submit claims for reimbursement Follow up on unpaid claims and denials Send weekly statements Run month-end reports Track credentialing applications for medical providers Collaborate with staff and the offices to obtain billing and updated patient demographic information Manage incoming calls and provide thorough follow-up on patient accounts to ensure timely and accurate resolution Expected Hours: 20-24 per week Schedule: M-F, days/time TBD Benefits: 401K Dental Insurance Paid time off Requirements Qualifications: Previous medical billing experience is a requirement for this position Strong communication skills, both verbal and written Experience using third-party websites including PEAR, NaviNet and Availity Highly organized, attention to detail Proficient in using Microsoft Office (Word, Excel and Outlook) and medical billing systems