Branch office administrator jobs in Trenton, NJ

Our client is a reputable multifamily and mixed-use developer known for delivering some of the most impressive high-rise buildings in Philadelphia! We are seeking a Project Coordinator/Administrator to step into the role of an Executive Assistant to support the VP of Construction and serve as the central coordination hub for the construction team. Position Overview: ✔️ With 2-3 years of experience and an educational background in engineering or architecture, the ideal candidate will operate much like a Project Engineer/Coordinator-highly organized, detail-oriented, and proactive. ✔️ The Executive Assistant will manage the VP's time, priorities, communication, and administrative workflow, with full access to his email, calendar, and meetings, functioning as an extension of his role. ✔️The position requires a hardworking, reliable, driven individual with strong ambition and a desire to grow in the construction industry. ✳️ Given the extensive exposure to leadership, clients, subcontractors, and high-profile projects, this role offers a unique opportunity to fast-track into an Assistant Project Manager or Project Manager role within a few years.

Office Management: Oversee daily office operations, manage office supplies and equipment, and maintain a clean and organized work environment. Record-Keeping and Data Entry: Organize and maintain paper and digital files, update records in databases, and ensure accurate record-keeping and labeling. Administrative Support: Help in day-to-day admin work. Inventory and Supply Management: Track office supplies, clean and manage inventory. Procedural Compliance: Ensure company policies and procedures are followed and contribute to process improvements. Support Functions: Involve in various support functions Note - VBeyond is fully committed to Diversity and Equal Employment Opportunity.

Job Title: Administrative Assistant Contract-to-Hire Pay Range: $20-$21 per hour About the Role We are seeking a detail-oriented Administrative Assistant who thrives in an onsite environment and has a passion for writing. This role is ideal for someone who enjoys crafting clear, professional communications while supporting day-to-day office operations. Key Responsibilities Provide administrative support to ensure efficient office operations. Draft, edit, and proofread internal and external communications, reports, and documentation. Manage scheduling, calendar coordination, and meeting logistics. Maintain accurate records and organize files for easy retrieval. Assist with data entry and prepare presentations or written materials as needed. Serve as a point of contact for internal teams and external partners. Qualifications Proven experience as an Administrative Assistant or similar role. Strong writing and editing skills with attention to detail. Excellent organizational and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to work independently and handle multiple priorities in a fast-paced environment. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Associate Benefits language to include on Temp and Temp-to-Hire postings: Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $20.00 to $21.00 per hour Search managed by: Stephanie Peckerofsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

At Jersey Hired, we're all about connecting people, New Jersey people, to be exact. We're the Garden State's go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire - all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it's a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We're a tight-knit, mission-driven crew who believe in putting community first - and we're growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.) Manage correspondence (emails, mail, phone calls) and maintain organized digital filing Liaise with vendors, suppliers, and service providers. Ensure compliance with health and safety regulations and company policies. Administrative Support Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents. Maintain records, databases, and company documents such as contracts and invoices. Prepare reports, letters, and internal communications. Finance and Record-Keeping Process invoices, expense claims, and petty cash. Assist with budget tracking and procurement processes. Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills High school diploma or equivalent (essential). Proven experience in an administrative, clerical, or office support role. Experience managing office operations, supplies, and vendor relationships. Familiarity with bookkeeping or basic financial processes is often beneficial. Competent in Google Workspace Suite (Docs, Sheets etc.) Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience - including those who may need accommodations for disabilities, religious observances, or other reasons. If you're applying for a position through us and need an accommodation at any point in the process, we'll work with you - and with our client - to make sure your needs are understood and supported. If you're hired by one of our clients, they'll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don't automatically continue once you're employed, but we'll help ensure your needs are communicated clearly to your new employer. If you'd like to discuss or request an accommodation, you can call us at **************, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We're committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions - whether made by Jersey Hired or by our clients - are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger - more creative, more adaptable, and more human. We're proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn't require visa sponsorship now or in the future. Client Employment Restrictions: If you're currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You're not required to disclose sealed or expunged records during the hiring process. A past conviction won't automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

Employment Type: Full-Time Company: TJC Communities; TJC at Wrightstown LLC About the Role We are seeking a highly organized and detail-oriented Construction Admin Assistant to support our construction management team. This role is critical to keeping our projects running smoothly, maintaining accurate documentation, and ensuring effective communication across the project, team, subcontractors, and customers. Key Responsibilities Coordinate daily administrative activities for active construction projects. Maintain, organize, and update project files, drawings, permits, and contracts. Assist in preparing proposals, bid packages, contracts, change orders, and subcontractor agreements. Manage incoming calls, emails, and correspondence related to project matters. Support budgeting and cost tracking through data entry and invoice processing. Maintain logs for submittals, insurance certificates, safety documentation, and compliance requirements. Help onboard subcontractors and verify required documentation is complete. Provide general office support such as ordering supplies and helping with internal team coordination. Qualifications Previous administrative experience required; construction industry experience strongly preferred. Strong organizational and time-management skills. Proficiency with Microsoft Office (Word, Excel, Outlook). Excellent written and verbal communication skills. Ability to multitask and work in a fast-paced environment. Detail-oriented with a high commitment to accuracy. Self-starter with the ability to take initiative and work independently with minimal supervision to support daily operations What We Offer Salary range: $50,000-$60,000 depending on experience Paid time off 401k match Health benefits Opportunities for growth within the company Supportive team environment

Lesco Paper & Box Company has experienced high growth in the packaging industry. We are seeking a Receptionist/Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Answer, screen, and transfer incoming calls Enter cash receipts in computer system Mail or email out customer invoices Administrative office tasks Document management, filing, sorting, scanning, and data entry Qualifications: Proficient with Microsoft Word and Excel Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

Job Description Office Administrator Adams Rental Hamilton, New Jersey Full-time and Permanent Opportunity Come be a part of our growth! We are Adams Rental, a family-owned business located in central New Jersey providing rental supplies and equipment throughout Southeastern PA and New Jersey. We are seeking an experienced Office Administrator to join our growing team of fun, professional staff on a full-time basis. Company Overview: At Adams Rental, our values: Commitment; Responsiveness; Accountable; Fun; Teamwork; Excellence; and Dignity, are reflected in the services we offer, and the relationships built with our clients. 2025 is our 75th year in business serving caterers, weddings, festivals, fundraisers, trade shows, corporations and consumers. We are proud of our team of talented and diverse professionals, known in the industry as the A-Team. It is through this team that we fulfill our mission delivering our trademarked Excellence in Event Execution . Why Work for Us? Adams Rental believes in the value of teamwork. Providing robust benefits and employee appreciation are part of our culture. Working for Adams Rental you will receive: -a competitive salary -medical, dental and vision insurance -short-term disability -SIMPLE IRA with company match -employer-provided life insurance -paid holidays -ample paid time off -employee rewards and recognition -access to free online(?) mental health resource -an employee assistance program -industry related tuition reimbursement -training and development opportunities -employee discount on merchandise, (up to $1,000 per year in free equipment rental) -a collaborative, fun, and supportive working environment Click here, ******************* to learn more. Position Overview: Reporting directly to the President and Vice President, the Office Administrator plays an integral part in the successful operations at Adams Rental. Working onsite 5 days a week, the individual in this role will contribute to our success by taking ownership of bookkeeping, maintaining the office, HR-related tasks, and assisting management to ensure business operations run efficiently and effectively. Essential Duties and Responsibilities Accounts Receivable/Billing/Accounts Payable Process all customer payments daily via check and weblink. Convert quotes for rental equipment to reservations upon initial payment. Send receipts to customers and notify sales representative of payment. Collect funds from CASH clients as specified by contract, ten days prior to delivery. Contact clients regarding past due invoices. Process credit applications as necessary. Perform cash reconciliation on a bi-weekly basis. Close rental contracts upon return of equipment; Send final invoices to client. Follow up with clients promptly regarding late equipment returns. Obtain tax-exempt certificates from clients when appropriate. Send Certificates of Insurance as requested. Document filing by date. Calculate referral commissions monthly. Assist with annual reports. Enter vendor invoices into QuickBooks system. Match receipts with credit card invoices monthly. Print & send vendor payments after receiving approval from the accountant. Maintain financial records, company checks, and files in safe and secure location. Monthly review of AR and Event Pro commission reports with President and VP. Purchasing & Admin Duties Maintain office supply inventory, postage & meter supplies, placing orders with vendors regularly. Manage company land & wireless telephones. Act as back-up for the Sales Department by answering incoming calls in a professional and courteous manner and directing calls to the appropriate party. Assist President with the execution and management of the Simple IRA available to employees; Complete reports, assist employees and ensure new enrollments are completed in a timely manner. Assist Sales Department to secure Type 1 Fire Safety Permits. Assist with maintaining a professional, clean and organized showroom. Manage company industry resource subscriptions. Renew annually management's membership with rental industry organizations such as ARA and MATRA. Human Resources Prepare and process bi-weekly payroll; update PTO balances; maintain all payroll reports; resolve issues and update employee information in system as necessary; update annual unemployment rate; and run reports for management as requested. Conduct New Hire Orientation as required, following up with employees to ensure all required forms are signed and documentation received in a timely manner. Assist leadership annually with the H-2B Visa application process. Read and respond to all H-2B inquiries that come in via email in a timely manner. Maintain electronic personnel files, filing all paperwork timely. Review benefit invoices monthly to ensure accuracy, addressing any discrepancies with the carriers and process benefit payments by their due date. Participate in benefit renewal meetings with the benefits broker and Adams' leadership. Act as main point of contact for benefits for employees; answering general questions, providing resources and ensuring all enrollments, terminations and changes are processed in a timely manner. Participate in annual Open Enrollment meetings, taking point with distributing and collecting enrollment forms. Distribute and assist employees with SIMPLE IRA enrollment and changes annually. Track all leaves off absences according to policy, tracking benefits premiums owed upon return to work if applicable. Complete unemployment requests and disputes. Complete annual O.S.H.A. injury/loss time report. Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees. Plan and organize various employee appreciation events throughout the year. Manage company Years of Service program. Approve and track all leaves off absences according to policy, tracking benefits premiums owed upon return to work if applicable. Complete unemployment requests and disputes. Complete annual O.S.H.A. injury/loss time report. Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees. Plan and organize various employee appreciation events throughout the year. Manage company Years of Service program. General Support management by assisting customers and resolving issues as needed. Assist President with compilation of financial reporting spreadsheets. Ensure that the company phone system is set with correct message when closed for business. Act as key holder for the showroom, ensuring the office is open and closed to match business hours. Contribute to Adams Rental's success by making suggestions for improvements regarding processes and procedures. Exhibit Adams Rental's corporate values daily. Perform other duties as assigned by management. Qualifications and Skills: * College Degree in Business or Accounting, preferred, or the equivalent combination of experience and education. * Seven (7) or more years of experience as an Office Manager/Administrator or similar role. * Prior experience completing payroll in Paychex preferred. * Prior experience in the rental or construction industry a plus. * Spanish language a plus. * Experience with Human Resource tasks required. Special Requirements: Ability to work overtime as required Ability to work onsite 5 days per week Knowledge, Skills and Abilities: Exceptional computer skills, specifically with Microsoft office suite and QuickBooks Intermediate knowledge of Excel Solid understanding office management Self-motivated Excellent time management skills Familiarity with federal, state and local employment laws Demonstrated history of executing HR related tasks Ability to work effectively and efficiently under limited supervision Excellent oral and written communication skills Ability to sit for extended periods of time Friendly and courteous demeanor Customer service oriented Highly organized with strong attention to detail Ability to maintain confidentiality with sensitive information Ability to make contributions as part of team and as an individual contributor Ability to form professional relationships with people from various backgrounds within and outside of the company Physical Demands and Working Conditions: While performing duties of the job, the employee is required to sit for extended periods of time; reach with arms and hand; and type with fingers. Employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: While performing the duties of the job, the employee will not be exposed to weather conditions. The noise, light, sound and temperature levels are typical of an office and warehouse environment. Adams Rental is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Benefits: -a competitive salary -medical, dental and vision insurance -short-term disability -SIMPLE IRA with company match -employer-provided life insurance -paid holidays -ample paid time off -employee rewards and recognition -access to free online(?) mental health resource -an employee assistance program -industry related tuition reimbursement -training and development opportunities -employee discount on merchandise, (up to $1,000 per year in free equipment rental) -a collaborative, fun, and supportive working environment

Job Description About Athena Athena is a creative place for leaders, risk-takers, creative thinkers and boundary-pushers. We partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we've delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports. Our people make Athena, Athena. They're what help set us apart from traditional ad agencies and consultancies. As a Philadelphia Inquirer Top Workplace for three years running, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way. About the Position Athena is seeking a Front Office Administrator to be the first point of contact for visitors and provide key administrative support for smooth daily operations. This role ensures a welcoming, professional environment while assisting with office coordination and communications. Requirements What you'll contribute to: Front Desk & Visitor Management Greet and assist visitors, ensuring a warm and professional experience Manage visitor check-in and maintain accurate visitor logs Coordinate with internal teams for meeting room availability and visitor needs Support facility-related requests and issues Phone & Communication Support Answer and direct incoming calls promptly and professionally Handle general inquiries and route calls or messages to the appropriate team members Monitor and respond to front desk emails Scheduling & Coordination Assist with booking conference rooms and managing meeting calendars Support coordination of in-office appointments and vendor visits Mail & Deliveries Receive, sort, and distribute incoming mail and packages Prepare outgoing mail and shipments as needed Office Support Expense reimbursement and submission for select senior executives Maintain a tidy and organized reception area Assist with light administrative tasks such as filing, scanning, and data entry Operate and troubleshoot audiovisual (AV) equipment in conference rooms, providing light technical support to employees as needed to ensure smooth meeting experiences Own kitchen responsibilities, including unloading the dishwasher, maintaining fridge cleanliness, and ensuring kitchen areas are organized and stocked Office Supplies: Provide support for office supply requests and assist in maintaining inventory when needed Event Assistance Help set up and break down for meetings and office events Coordinate refreshments for guests and internal gatherings The skills and experience you should bring: Excellent verbal and written communication skills Strong interpersonal skills with a customer-service mindset Ability to manage multiple tasks in a fast-paced environment Proficiency in MS Office (Outlook, Word, Excel) Highly organized and detail-oriented Previous experience in a receptionist or administrative role preferred High level of professionalism and discretion Benefits Medical/Dental benefits including of 1K Health Reimbursement Account Matching 401K Generous PTO policy Substantial Parental Leave Policy Candidates must be willing to work in-person (5 days on-site) in our Philadelphia, PA office. Curious about your career path at Athena? This role is within a rapidly growing department and the right candidate can excel, produce great work, and have an immediate impact on Athena's social product culture and growth. Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let's get started. Athena is an equal opportunity/affirmative action employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at ************ or at AthenaGlobalAdvisors.com .

At ALS, we encourage you to dream big. When you join us, you'll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future. The primary purpose of this position is to answer incoming calls, receive/deliver mail, return coolers, review chain of custody for accuracy, sample handling and login, scan data/documents, computer work, and assist the project management department. Responsibilities: • Answer multiple incoming lines and transfer to the appropriate person or take a message • Greet and direct visitors to the appropriate person/department • Mailing of laboratory documents including reports, invoices and quotes • Typing, filing, faxing, copying and scanning of documents • Process incoming and outgoing mail • Returning coolers via Fed ex • Reviewing chain of custodies (COCs) for accuracy • Receive and inspect samples from clients and field personnel. • Log samples into the LIMS system. • Transport and store samples appropriately; dispose of expired samples. • Ensure compliance with SOPs and QA standards. • Assist project management department with administrative duties • Minor accounting duties such as processing credit card payments, completing reports, mailing checks • Assist reporting department • Other duties as assigned Required Knowledge, Skills & Abilities: • Diligent work ethic and the ability to work independently and as a team • Strong Customer/Client interaction skills • Strong organizational skills and ability to multi-tasks • Detail oriented, problem-solving skills and able to prioritize duties • Strong English verbal and written communication skills • Strong computer skills; A working knowledge of Microsoft Word, Excel and other industry specific software • Basic knowledge of EPA methodologies and Familiarity with chemical symbols and scientific terminology preferred Required Qualifications: • High school education or equivalent • Minimum 2 years' experience in an office environment Physical Demands: • Able to speak and hear clearly while communicating with staff, management and clients • Ability to work with chemicals, and wear Personal Protective Equipment (lab coat, glasses/goggles, glove, etc.) • Dexterity in hands and fingers to operate computer • Average vision and able to see to read reports • Ability to sit, stand, bend, and lift for 100% of an 8+ hour day • Ability to work overtime when needed • Able to lift 50+ lbs. Working at ALS The ALS team is a diverse and dedicated community united by our passion to make a difference in the world. Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence. At ALS, you'll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us. We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities. Everyone Matters ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued. Qualified candidates will be considered without regard to race, colour, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties, including women, members of minority groups, and persons living with disabilities. ALS also welcomes applications from people with all levels of ability. Accommodation is available on request for candidates taking part in all aspects of the selection process. Eligibility To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa. How to apply Please apply on-line and provide a resume & cover letter that best demonstrate your motivation and ability to meet the requirements of this role.

We are offering an extraordinary opportunity for an enthusiastic and motivated individual to join our team as an Office Administrator for our Princeton, New Jersey office. Basic Function: The Office Administrator is responsible for a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans. Job Description 1. Answer and direct phone calls in a polite and friendly manner 2. Welcome visitors in a warm and friendly manner, and answer any questions visitors have 3. Maintain reception, storage, and all common areas in a clean and tidy manner at all times 4. Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer 5. Keep detailed and accurate records of visitor requests and of calls received 6. Receive deliveries; sort, scan, and distribute incoming mail 7. Take inventory of all office supplies and restock as needed 8. Maintain the general office filing system General Expectations: 1. Attention to details 2. Knowledge of the key contact and where to direct inquiries 3. Be professional with guests and colleagues 4. Provide Quality Customer Service 5. Be responsive to incoming inquiries from colleagues and management 6. Understand and be compliant with the Firm's policies and procedures 7. Deliver all work to a high-quality standard 8. Be able to multitask and prioritize Administrative and Marketing Responsibilities 1. Record time daily (or no later than 10:00 am the following morning) 2. Submit expense reimbursement forms in a timely manner 3. Identify opportunities to provide extended services to existing clients and discuss with engagement partner and account manager (if applicable) 4. Arrange office events 5. Set up Zoom/Teams meetings 6. Work with external vendors regarding office issues 7. Assist with staff onboarding and training of new employees 8. Scan various types of client documents (e.g. bank statements, investment statements, deposit slips, bills, etc.) 9. Run billing reports and prepare invoices 10. Contact clients regarding documents and unpaid invoices 11. Assist with various internal projects Responsibilities of our NJ Office Administrator: • Arrange Skype meetings, conference calls, car service and travel arrangements for Partners & Principals • Handle administrative matters including managing partners' calendars and correspondence • Create NJ Schedule providing availability for all Partner's & Principals in NJ Office • Answer, screen and route incoming phone calls, responding independently and providing as much client service as possible when requested • Arrange CPE training webinars for the NJ office • Schedule & arrange catered meetings/company lunches, volunteer events or NY outing events for the NJ Office • Arrange all conference rooms with proper AV equipment for video conferences • Proactively schedule and confirm meetings with clients and prospects • Maintain and release confidential documents to clients, lawyers and prospects • Organize and maintain various records in spreadsheets/databases or filing systems • Develop, enhance, and maintain relationships with potential clients or vendors • Manage office supply inventory, responsible for NJ Office purchasing and petty cash • Proofread and edit company documents for grammar and context errors, including drafting proposals, engagement and non-disclosure agreements • Collating Tax Returns • Mail-merge for Partners & Principals • Manage and track tax return processing • Use US Mail, FedEx, and other services to send and track priority mail and packages • Scanning, filing and bookmarking Tax Work papers in the CCH database • Provide assistance with Billing reports, process invoices, reconcile accounts, WIP and AR aging reports • Handle technical issues for NJ Office through outside vendor support

Insight Global is seeking an Office Administrator to oversee the Philadelphia office of an AM 100 law firm. The Office Administrator is responsible for the overall administrative management of their local office(s), including day-to-day operations, oversight of the legal support personnel, management of the physical space, and serving as liaison with building management. Working closely with the Office Chairs and the Chief Administrative Officer, the Office Administrator takes overall responsibility of the office as lead firm representative, setting the standard for firm culture and contributing to a strong, cohesive and collaborative workforce. In the performance of their duties, the Office Administrator continually leads by example, consistently demonstrates a professional and positive attitude and communicates the firm's philosophy, by supporting the firm's overall business strategy and assisting in implementing firm-wide initiatives and policies and procedures at a local level, thereby contributing to the on-going success of the firm and its culture. This role has an in-office working arrangement. Potential candidates must live within commuting distance of their respective office(s) to be onsite 5 days per week. In this role, you will report to the Chief Administrative Officer. Essential Functions Work with the Office Chair(s), Chief Operating Officer, Chief Administrative Officer, and all Administrative Departments, to ensure effective office operations. Provide leadership, management, and hands-on service support to attorneys, staff, and vendors. In collaboration with Human Resources, actively engage in the hiring, performance management, and professional development of the legal support staff. Work with Human Resources to effectively on-board and off-board attorneys and staff. Manage Professional Assistants (Legal Secretaries) including working with peer Office Administrators to oversee attorney coverage on Professional Assistant Teams, workflow through ServiceNow and PTO scheduling to achieve effective and efficient operations and maximum productivity. Oversee attendance and time tracking of Professional Assistants and other direct reports, ensuring compliance with local and state regulations. Manage Reception Desk services, Facilities staff and Hospitality staff where applicable. Collaborate with the Chief Administrative Officer to ensure local outsourced services are running efficiently and effectively. Collaborate with the Office Chairs and the Chief Administrative Officer to plan space allocation (including office construction and expansion), layouts and floor moves for all attorney and staff hires, as well as all internal moves. Help manage procurement of supplies and processes requests for payment of office invoices. Manage local expenses effectively in accordance with the office budget and assist with developing the office annual budget. Serve as the primary contact for local building management and security. Manage the strategy and planning of local office meetings and special events. Communicate, implement and ensure compliance with firm policies, practices and procedures. Collaborate with peer Office Administrators to discuss ideas, share best practices, and contribute to innovative approaches and best in class service to external and internal clients. Perform other responsibilities as anticipated, in alignment with firm or office-specific events, initiatives, or general needs. Work additional hours as needed to fulfill job requirements. Compensation: $160K to $200K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements -5-7 years of experience as an Office Administrator/Manager, or those in HR, Practice Management, etc. for a large firm, particularly a firm with multiple offices (ideally in Philadelphia, Princeton, and Wilmington). -Direct experience management staff members, including managing workflows, disciplinary actions, performance evaluations, compensation discussions, etc. -Bachelor's degree preferred. -Certified Legal Manager (CLM) certification preferred or achieved during first 12 months of employment.

Job Description Signers National is a leading insurance platform that provides a range of brokerage and underwriting services to organizations of all sizes. Starting in 2008 as a small retail broker focused on nonprofit & human service organizations, Signers has since expanded its portfolio to include commercial real estate and transportation. Signers is a socially conscious organization boasting an amazing culture of relentless grit and continuous improvement. We go to work every day to positively affect people's lives, and we strive to do the same for our employees. Responsibilities: Maintain inventory of office supplies and place orders as necessary. Ensure the office environment is clean, organized, and well-maintained. Coordinate the maintenance and repair of office equipment and facilities. Assist in planning and executing office events Provide support for various administrative projects and initiatives as directed. Utilize Microsoft Excel for basic formulas and calculations, and assist in creating documents using Microsoft Word and PowerPoint. Support office events with logistics such as ordering supplies, coordinating activities, and managing cleanup. Handle daily office tasks including managing package deliveries and mail collection. Maintain office tidiness and oversee general office operations to ensure smooth functionality. Qualifications: Able to work onsite 5 days/week Proven experience in office administration or coordination. Strong organizational and multitasking skills, with a keen attention to detail. Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint. Excellent communication and interpersonal skills. Ability to work independently and as part of a team in a fast-paced environment. Signers is a proud Equal Opportunity Employer. Signers is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Signers will not tolerate discrimination or harassment based on any of these characteristics. We believe that variety in experience makes us stronger as individuals, as communities, and as a company. Fostering an environment where all employees feel empowered to bring their authentic self to work is our priority

MDD, a Davies Company, is a leading global forensic accounting firm specializing in insurance loss evaluations. With over forty offices across five continents, we manage a wide range of complex assignments, including insurance claims, commercial litigation, family law disputes, fraud investigations, and more. Our team provides expert witness testimony and extensive litigation support worldwide. MDD is seeking a part-time, detail-oriented and proactive Office Coordinator to support the Surety practice at our Cherry Hill office. This role will primarily focus on preparing and reviewing and reports, as well as overseeing administrative operations. The Office Coordinator will collaborate with clients, management, and team members to ensure smooth and efficient workflows. The ideal candidate will have experience in office administration, reporting, data entry, and research, along with strong communication and organizational skills. This individual should be able to work independently while also contributing effectively as part of a team. Note: this role is a 20 hours a week part-time role. Key Responsibilities * Greet persons entering the office and accommodate depending on the nature of the visit. * Answer, screen and forward incoming phone calls. * Prepare and review of spreadsheets, correspondence, power point presentations, client reports and expert reports. * Reconcile various accounts and other bookkeeping functions. * General office administrative duties: maintain upkeep of office, supplies, shredding, office equipment, and any office issues that arise. * Process checks and EFT payments in Quicken. * Research venues for marketing events and maintain lists of invitees and attendees. * Contribute to the preparation of projects and presentations. * Additional duties assigned by supervisor. Skills, knowledge & expertise * Bachelor's degree and 3 years of related experience preferred or equivalent * Strong verbal and written communication skills * Understand proper office and phone etiquette * Organization and time-management skills, with the ability to prioritize tasks in a fast-paced environment * Professional and friendly attitude and appearance * Must be proficient in Microsoft Word, Excel, Outlook, Quicken and Power Point * Preferred: familiarity with QuickBooks, or other accounting software packages Benefits MDD offers a competitive benefits package including paid vacation and holidays, 401k, medical, dental, vision, and life and disability. MDD applicants will receive consideration for employment without regard to religion, race, color, sex, sexual orientation, gender, national origin, age, disability or protected veteran status, or any other legally protected basis.

GENERAL OVERVIEW OF KEY ROLES & RESPONSIBILITIES: WES Health Systems is seeking a detail-oriented, compassionate Office Coordinator to support our Supervised Custody Visitation Program. This program facilitates safe, structured, and court-sanctioned visits between children and their non-custodial family members. The Office Coordinator conducts administrative tasks to ensure smooth daily operations, helping to create a safe and respectful space for families to connect. SALARY: $18.00/hr.ESSENTIAL & CORE FUNCTIONS: 1. Assist program supervisor with staff scheduling and the coordination supervised visitations per court orders and program guidelines. 2. Serve as the primary administrative liaison for families, staff, and external stakeholders. 3. Comfortable interacting with diverse populations. 4. Maintain detailed records and documentation while ensuring confidentiality. 5. Provide administrative support including filing, data entry, and responding to inquiries. 6. Ensure the visitation environment is safe, clean, and welcoming. 7. Oversee inventory of supplies and support logistical needs for visits. 8. Monitor compliance with program policies and legal requirements. ADDITIONAL RESPONSIBILITIES: 1. Performs other duties and special projects as assigned. 2. Attend scheduled training as required. 3. Assist with monitoring to provide a safe visitation services as needed. PREREQUISITES & QUALIFICATIONS FOR THE POSITION: Supervised Visit-Parental Exchange Office Coordinator shall meet the following criteria: 1. High school diploma or equivalent required; associate degree or (12) college credits in the human services field is a plus. 2. Two years prior experience in an administrative role with solid customer service experience is required; in a medical, behavioral health, or community setting is preferred; experience with community based/human services is a plus. 3. Excellent organizational, verbal, and written communication skills. 4. Proficiency in Microsoft Office Suite. 5. Ability to maintain confidentiality and neutrality in sensitive situations. 6. Willingness to work a Tuesday-Saturday schedule, 9am-4:30pm. 7. Valid FBI clearance, criminal history check and child abuse history clearance required. COMPETENCIES & PERSONAL CHARACTERISTICS To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position: 1. Ability to treat participants with respect and dignity with an empathetic and nonjudgmental demeanor. 2. Ability to remain calm under pressure with strong multitasking skills. 3. Ability to be reliable, punctual, and with a proactive response to work duties. 4. Ability to work independently and in a team-oriented environment with a service-focused mindset 5. Strong written communication skills: firm understanding of Microsoft office programs- Outlook, Excel, Word and ability to navigate the EMR system. 6. Ability to communicate with professionalism and maintain effective working relationships with families, associates, and community providers. 7. Good organizational skills, including the ability to prioritize work in accordance with a preordained schedule. 8. The ability to handle conflicts with diplomacy and tact. ORGANIZATIONAL ACCOUNTABILITY & RELATIONSHIPS 1. The individual is to be supervised by their assigned Program Supervisor under the guidance of the Senior Director. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to drive, stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. Job Type: Full-time, Tuesday-Saturday position; WES is an Equal Opportunity Employer EOE

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our Edison, NJ location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Job DescriptionBenefits: Competitive salary Dental insurance Health insurance Paid time off Vision insurance Benefits/Perks Competitive Compensation Paid Time Off Job Summary We are an automotive glass replacement facility and we are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments for automotive glass replacement, processing insurance claims, maintaining inventory and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job DescriptionSalary: Good Plumbing, Heating, Air Conditioning is hiring for an Office Administrator. Founded in 1949, the company has grown to over 60 employees, servicing an extensive base of residential and commercial customers throughout the community. Our Company goal is to provide reliable, knowledgeable, honest, and friendly Customer Service, Sales, and Project Management. If you enjoy a fast-paced office setting and can work collaboratively in a team environment, this position is for you! The ideal candidate will be hard-working, professional, and able to undertake a variety of office support activities, including light accounting duties. This person will be comfortable working with a high degree of attention to detail. Must be able to navigate across multiple disciplines and applications. Problem solving and and an analytical approach are desirable attributes. For consideration for this position, please submit your cover letter and resume with salary requirements. Benefits We offer a comprehensive compensation package including: Medical, Dental, & Vision Insurance Supplemental, Life, Short Term Disability, Accident and other insurance options also available Paid time off (PTO) Paid Holidays 401K Collaborative & Friendly culture If you are an experienced Office Administrator or Generalist, and live within acommutable distance to the Souderton Pa area, please apply today! Local Candidates only! Applicants must be authorized to work in the U.S.

Overview: The Abington Surgical Center is seeking a Part-Time Billing and Business Office Associate who is available to work a reduced or flexible schedule. The ideal candidate must be well-organized, self-motivated and have the ability to multi-task while working in a fast-paced environment. Responsibilities: Post patient and payor EOB payments Verify insurance information to obtain benefits and eligibility, authorizations and referrals Submit claims for reimbursement Follow up on unpaid claims and denials Send weekly statements Run month-end reports Track credentialing applications for medical providers Collaborate with staff and the offices to obtain billing and updated patient demographic information Manage incoming calls and provide thorough follow-up on patient accounts to ensure timely and accurate resolution Expected Hours: 20-24 per week Schedule: M-F, days/time TBD Benefits: 401K Dental Insurance Paid time off Requirements Qualifications: Previous medical billing experience is a requirement for this position Strong communication skills, both verbal and written Experience using third-party websites including PEAR, NaviNet and Availity Highly organized, attention to detail Proficient in using Microsoft Office (Word, Excel and Outlook) and medical billing systems

Job Title: Administrative Assistant Contract-to-Hire Pay Range: $20-$21 per hour About the Role We are seeking a detail-oriented Administrative Assistant who thrives in an onsite environment and has a passion for writing. This role is ideal for someone who enjoys crafting clear, professional communications while supporting day-to-day office operations. Key Responsibilities Provide administrative support to ensure efficient office operations. Draft, edit, and proofread internal and external communications, reports, and documentation. Manage scheduling, calendar coordination, and meeting logistics. Maintain accurate records and organize files for easy retrieval. Assist with data entry and prepare presentations or written materials as needed. Serve as a point of contact for internal teams and external partners. Qualifications Proven experience as an Administrative Assistant or similar role. Strong writing and editing skills with attention to detail. Excellent organizational and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to work independently and handle multiple priorities in a fast-paced environment. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Associate Benefits language to include on Temp and Temp-to-Hire postings: Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $20.00 to $21.00 per hour Search managed by: Stephanie Peckerofsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.