Branch office administrator jobs in Tucson, AZ - 164 jobs

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

REVISED OPEN UNTIL FILLED Job Type: Classified Salary Grade: 8 Pay Range Hiring Range: $48,425 - $56,904 Annually Pay Range: $48,425 - $65,382Annually Range Explanation: * Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. * Pay Range is the entire compensation range for the position. The Administrative Specialist II provides complex professional administrative services for a department, division, or program within Pima County and oversees specialized administrative activities. The first review of applications will be on 01/02/2026. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. * Provides complex administrative services of a specialized nature to a department, division, or program within Pima County; * Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance; * Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations; * Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit; * Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures; * Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy; * Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing; * Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment; * Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes. Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): * Minimum three (3) years experience providing professional administrative services in behavioral health, public health, and/or legal environment. * Minimum three (3) years experience processing travel, purchase orders, invoices, work orders, transcribing meeting minutes, or other related duties. * Minimum three (3) years experience working with confidential documents and understanding of privacy/confidential laws and regulations. * Experience with/knowledge of maintaining and building filing systems. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

7249 - Tucson - 4755 N Oracle Rd, Tucson, Arizona, 85705CarMax, the way your career should be! Provide an iconic customer experience - Summary: Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do - Essential Responsibilities: Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. Seeks win/win solutions for the customer and partners appropriately Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. Answers multi-line phone system, responds to callers' needs and direct calls as appropriate. Learn and succeed as part of a team: Pleasant, but noisy office environment Numerous distractions and disruptions due to incoming communication May require walking or standing for extended periods of time Variety of work schedules with shifts that do include nights, weekends, and holidays. Wear CarMax clothing (acquired through the company) at all times while working in the store Qualifications: Work requires ability to: Read, interpret and transcribe data in order to maintain accurate records Use resources and partnership to balance the needs of the customer and the business Understand numeric filing system Use word processing, spreadsheet and other programs, displaying intermediate PC skills Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail Lift objects that weigh as much as 15-20 lbs Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written Complete CarMax provided training as required Develop partnerships with Sales team and other departments in order to provide quality customer service Maintain confidentiality of all records, files and reports within the scope of the position Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

Essential Duties and Responsibilities: include the following. Other duties may be assigned * Create, manage, and audit ticketed events by maintaining contact with promoters, event coordinators and processing event files, * Must be proficient with Ticketmaster ticketing system and Fanuser ticket scanning system * Work directly with Event Management team and promoters to establish accurate computer requirements for multimedia video display. Assists in programming, monitoring and updating on-site LED Video boards. * Assists in maintaining the Convention Center web event calendar. * Opens and closes the Convention Center ticket office by auditing the safe, assigning banks, teller codes, and special duties. * Verifies ticket sales and individual ticket seller's cash and credit cards, printing nightly reports from ticking system, and creating finance reports to reflect ticket office sales. * Verify deposits for Finance & Parking departments. * Balance ticket office sales to ticket office deposit. Prepare daily TCC deposit and reports. * Compare actual seating arrangements on day of event to ticket sales map. Process any necessary seat relocations and communicate relocations to ushering staff. * Prepares and distributes daily ticket office reports, produces maps and audits on event days, provides special reports and audits for promoters. * Maintain change funds for Ticket Office by verifying and balancing cash daily, ordering cash and re-depositing cash as required. Confirm, order, and verify cash advances for promoters. * Processes requests for tickets from promoters or management, group sales, and consignment sales. * Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors. Supervisory Responsibilities: Will assist Box Office Manager in the direction and coordination of the Box Office staff. Will carry out supervisory responsibilities in accordance with Legend Global's policies and applicable laws. Responsibility includes interviewing, hiring, and training employees; planning, assigning and directing work. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience * High School diploma, G.E.D., or equivalent required * College Degree preferred * At least two years' experience handling money and other forms of payment * At least two years of ticketing/Ticket Master experience preferred * Knowledge of supervisory principles and practices * Able to coordinate and schedule staff * Knowledge of problem-solving techniques * Demonstrated public relations skills Skills and Abilities * Excellent communication, organizational, and interpersonal skills required. * Ability to prioritize multiple projects. * Excellent customer service and problem-solving skills required. * Professional presentation, appearance, and work ethic. * Ability to work evenings, weekends, and some holidays when a show day in addition to normal box office hours as needed. Computer Skills To perform this job successfully, an individual should be proficient in Microsoft Excel and have a strong computer skills. Experience in computerized ticket systems preferred. Certificates, Licenses, Registrations No certifications are required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle and count coins and currency. Specific vision abilities required by this job include close vision. Must be able to maneuver around the facility (ies), at times, walking and/or standing up to 8-10 hours daily. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Applicants that need reasonable accommodations to complete the application process may contact ************. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor

Essential Duties and Responsibilities: include the following. Other duties may be assigned Create, manage, and audit ticketed events by maintaining contact with promoters, event coordinators and processing event files, Must be proficient with Ticketmaster ticketing system and Fanuser ticket scanning system Work directly with Event Management team and promoters to establish accurate computer requirements for multimedia video display. Assists in programming, monitoring and updating on-site LED Video boards. Assists in maintaining the Convention Center web event calendar. Opens and closes the Convention Center ticket office by auditing the safe, assigning banks, teller codes, and special duties. Verifies ticket sales and individual ticket seller's cash and credit cards, printing nightly reports from ticking system, and creating finance reports to reflect ticket office sales. Verify deposits for Finance & Parking departments. Balance ticket office sales to ticket office deposit. Prepare daily TCC deposit and reports. Compare actual seating arrangements on day of event to ticket sales map. Process any necessary seat relocations and communicate relocations to ushering staff. Prepares and distributes daily ticket office reports, produces maps and audits on event days, provides special reports and audits for promoters. Maintain change funds for Ticket Office by verifying and balancing cash daily, ordering cash and re-depositing cash as required. Confirm, order, and verify cash advances for promoters. Processes requests for tickets from promoters or management, group sales, and consignment sales. Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors. Supervisory Responsibilities: Will assist Box Office Manager in the direction and coordination of the Box Office staff. Will carry out supervisory responsibilities in accordance with Legend Global's policies and applicable laws. Responsibility includes interviewing, hiring, and training employees; planning, assigning and directing work. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience High School diploma, G.E.D., or equivalent required College Degree preferred At least two years' experience handling money and other forms of payment At least two years of ticketing/Ticket Master experience preferred Knowledge of supervisory principles and practices Able to coordinate and schedule staff Knowledge of problem-solving techniques Demonstrated public relations skills Skills and Abilities Excellent communication, organizational, and interpersonal skills required. Ability to prioritize multiple projects. Excellent customer service and problem-solving skills required. Professional presentation, appearance, and work ethic. Ability to work evenings, weekends, and some holidays when a show day in addition to normal box office hours as needed. Computer Skills To perform this job successfully, an individual should be proficient in Microsoft Excel and have a strong computer skills. Experience in computerized ticket systems preferred. Certificates, Licenses, Registrations No certifications are required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle and count coins and currency. Specific vision abilities required by this job include close vision. Must be able to maneuver around the facility (ies), at times, walking and/or standing up to 8-10 hours daily. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Applicants that need reasonable accommodations to complete the application process may contact ************. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Job Description Daily Responsibilities: Answering phones Insurance verification and authorization Billing insurance companies for payment Posting payments Updating patient accounts and medical records Collecting coinsurance and deductible payments from patients Hours for this Position: Monday-Friday 8am-5pm Advantages of this Opportunity: Competitive salary, negotiable based on relevant experience Benefits offered, Medical, Dental, and Vision Fun and positive work environment Pay Rate: $12-$13/HR Qualifications Must have insurance knowledge in order to file claims and collect deductibles/coinsurance payments Additional Information Interested in hearing more about this great opportunity? Please click Apply or call Sarah Lyle at 407-478-0332 Ext. 119

The Administrative Secretary position provides administrative support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24. Summary of Duties: Provides administrative support to the assigned department. Performs a variety of clerical and administrative duties, managing a large volume of tasks while projecting a professional image that inspires confidence and trust in compliance with Department of Labor (DOL) and HLS directives. Key Areas of Responsibilities: Follows all guidelines, policies, and procedures set forth by the Department of Labor/Job Corps and HLS Coordinates manager's schedule and appointments, handles logistics for large meetings and for travel Responsible for the students' training schedule: Ensures that each trainee has an accurate schedule that meets the DOL, Corporate and Center requirements. Ensures that schedules are completed, posted, and distributed the by noon on the day before the new schedule begins. Responsible for the students' daily accountability: Ensures that the daily accountability system is administered by DOL, Corporate and Center policy. Ensures that information is completed, posted, and reconciled as appropriate. Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff. Maintain calendar and schedule appointments. Act as liaison between designated administrator/manager and other center staff. Maintain correspondence control log, receive incoming and outgoing mail and follow up on dates for action items. Maintain and update automated student records system. Provide form control functions, including form revision and development; monitor supplies and reorder as needed. Perform a variety of clerical and administrative duties; prepare special reports, maintain files and records, statistical data, make travel arrangements as required. Types correspondence, reports, and memos; creates and maintains databases and spread-sheet files; opens and routes incoming mail, prepares outgoing mail. Perform secretarial duties including typing of correspondence and other materials. Maintain a safe and clean work area that models high standards for a work environment. Provide positive, quality customer service to students, staff and other center customers. Support and promote center zero tolerance policies. Maintain accountability of staff, student and property; adhere to safety practices; attend all required trainings. Manage time effectively by using work plans to prioritize competing and interdependent tasks Represents supervisor in key meetings, including taking of minutes and providing de- briefs when appropriate Provides oversight support in the management of ongoing projects Maintains filing system and keeps files up to date Posts information to confidential records Answers questions concerning the organization or department, or refers person to other source of information Monitors Student's Behavior: Ensures proper conduct of students in all areas. Assists staff with behavior problems coordinating referrals to PBSO as required. Creates methods and programs to motivate constructive student behavior. Maintains awareness of the individual needs of various minority and cultural groups. Monitors accountability process. Develops Students: Establishes high level of mutual trust and support with others. Expresses positive expectations of others, even in difficult situations. Creates a learning atmosphere. Reassures and encourages performance improvement. Provides timely coaching. Identifies successes and areas of improvement. Participates on a center committee. Teamwork: Builds pride and commitment though effective teamwork and collaboration. Adheres to established company policies and procedures, and supports all programs. Makes effective use of time, materials and resources by planning, scheduling and organizing work. Communicates in an open and honest manner. Demonstrates excellent decision-making and problem-solving skills: Anticipates and resolves problems, demonstrating good judgment. Modeling, Mentoring and Monitoring: Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring and monitoring excellence in the eight Career Success Standards of: workplace relationships and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning, and; interpersonal skills; independent living. Career Management Team (CMT) : Contributes to the success of students by participating in the CMT process. The CMT is responsible for students' successful matriculation through the Job Corps program from CDP (Career Development Phase) through Career which includes receipt of the academic, CTT, employability, Career Success Standards, and social skills necessary to attain and maintain a viable post-Center placement. Teams are required to ensure that each graduate receives a placement within 9 months of separating from the program as well as complete a successful 6 and 12 month survey. CMT will responsible to ensure that the following areas are functioning within each CMT: CTTRC, Projected Separations, High School Equivalency, CTT and CTT Credential, Literacy and Numeracy TABE, Evaluation of Student Progress, WBL, Career Transitions Readiness, CSS, Employability Skills, Contextual Learning, Career Transitions/Career. Workplace Standards: Maintains required certifications and/or licenses including a valid driver's license and insurance when required by position. Does not engage in activities other than official business during working hours. Reports significant/major incidents or accidents. Cooperates in external/internal investigations as requested. Completes PRH, Corporate and Center training as required and demonstrates competencies accordingly. Complies with DOL, Corporate and Center guidelines. Credentials: Education and Experience BA/BS preferred, but some college acceptable. A basic understanding of business operations is essential, with a minimum of 5 years proven administrative support background and a minimum of 2 years spent supporting at the Executive Level. Must possess excellent organizational and project management skills and must be proficient with MS Office including Word, Excel, PowerPoint and Outlook. Should be familiar with Internet Certifications, Licenses, Registration Valid state driver's license; Physical Demand The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and listen, sit, stand, and walk; to reach with hands, arms, as well as use hands to finger, handle or feel, to taste and smell. The employee must be able to occasionally lift and/or move up to 50 pounds. Specific vision capabilities required by this job include; close, distance and peripheral vision. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Work Environment The work environment characteristics described here are representative of what employee encounters while performing the essential functions of this job. Must maintain a safe and healthy workplace. Make daily safety inspections as needed, follow the safe work practices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

Administrative Associate, Family & Community Medicine Posting Number req24708 Department Family and Community Medicine Department Website Link fcm.arizona.edu Location University of Arizona Health Sciences Address Tucson, AZ USA Position Highlights The Department of Family and Community Medicine seeks an Administrative Associate to provide executive support to the department chair, front line customer service to department visitors and assist the business office and faculty with financial documentation, travel arrangements, and related tasks. The successful candidate will demonstrate strong organizational skills and excellent verbal and written communication and have the ability to perform and thrive in a fast-paced and multi-tasked environment. We are seeking candidates with initiative, resourcefulness, sound judgment, ability to distinguish priorities, and work independently or in a group with minimal supervision. This is a 40 hour a week, in person position located off main campus. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities * Manages calendar scheduling, meeting and travel arrangements for the department chair. * Answers telephone and greets visitors giving general information in response to inquiries. * Maintains coverage of business office's reception desk. * Manage business office's central email inbox, responsible for processing incoming requests or sorting and assigning them to business team members when necessary. * Review and distribute all incoming mail and parcel delivery, prepares outgoing courier packages and coordinates drop off or pick up services. * Draft, edit and distribute general correspondence, meeting agendas, presentations, or reports. * Support academic, clinical and community initiatives. * Prepare and process travel, expense reimbursements, shop catalogs orders, pcard reconciliation transactions, purchase orders, disbursement vouchers, and other financial transactions, documents, and forms. * Check the financial documents for accuracy, completeness, and compliance with pertinent university regulations. * Prepare periodic financial reports, financial statements, and records in support of the business office and meet with faculty investigators. * Analyzes complex information from operations and communication. Laying out information in reports and documents in ways that enhances readability. * Coordinate departmental employee and unit physical moves to include UITS lines, equipment and furniture. * Liaise with UAHS Planning and Facilities on pending projects. * Manages renovations to department space, initiating project estimates, meeting with project managers, seeing through completion. * Coordinate move of offices for both existing employees and new hires and Banner Affiliates; includes coordination with University Information Technology Service (UITS) for relocation of equipment and service lines to ensure appropriate departmental assigned space is ready for occupancy. * Serve as the Department Access Coordinator (DAC) and building manager for the department. * Serve as the primary point of contact for the UA Key Desk for relevant departments. * Work with Amer-X Security and in the DAC Portal to provide and remove building access for authorized personnel and provide schedule adjustments when necessary. * Submit repair service request orders to Facilities Management and follows up for completion. * Reconciles departments Facilities Management account monthly. * Oversees maintenance of conference room and parking pass calendars, makes room reservations for meetings as needed. * Runs departmental errands making deliveries and picking up from main campus. * Event planning and coordination of in house events to include, but not limited to, arranging logistics, catering, manning and setup, and other duties specific to the type of event. * Assists Department Manager with Faculty Affairs processes to include Promotions and New Faculty Titles as assigned. * Act as a resource for the department leaders to ensure the needs for space, facility, shared research resources and equipment are considered for both exiting employees and new hires. * Submits Surplus Property requests for department. * Coordinate the departmental inventory process and update inventory files as necessary. * Communicate with UITS team to provide updated account information for each line under the Department's inventory, as well as act as main contact/coordinator for the respective department for UITS projects. * Attend executive team meetings and prepare minutes for dissemination. * Supports the Faculty Annual Review process and maintains materials in UAVitae. * Performs general office work such as scanning and making copies, faxing materials, filing, ensuring office files are current and organized. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications * High school diploma or high school diploma equivalency is required. * Minimum of 5 years of relevant experience, or equivalent combination of education and work experience. Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33-$25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates April Peters, ****************** Open Date 12/8/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ********************.

Benefits: Free uniforms Opportunity for advancement Training & development Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $20.00 - $21.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

7249 - Tucson - 4755 N Oracle Rd, Tucson, Arizona, 85705 CarMax, the way your career should be! Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do - Essential Responsibilities: * Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines * Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. * Seeks win/win solutions for the customer and partners appropriately * Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork * Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts * Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. * Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. * Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure * Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. * Answers multi-line phone system, responds to callers' needs and direct calls as appropriate. Learn and succeed as part of a team: * Pleasant, but noisy office environment * Numerous distractions and disruptions due to incoming communication * May require walking or standing for extended periods of time * Variety of work schedules with shifts that do include nights, weekends, and holidays. * Wear CarMax clothing (acquired through the company) at all times while working in the store Qualifications: Work requires ability to: * Read, interpret and transcribe data in order to maintain accurate records * Use resources and partnership to balance the needs of the customer and the business * Understand numeric filing system * Use word processing, spreadsheet and other programs, displaying intermediate PC skills * Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail * Lift objects that weigh as much as 15-20 lbs * Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written * Complete CarMax provided training as required * Develop partnerships with Sales team and other departments in order to provide quality customer service * Maintain confidentiality of all records, files and reports within the scope of the position * Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

Boys & Girls Club of Tucson is currently seeking a Facilities Assistant for the maintenance and care of the physical properties. Advise the Director of Facilities & Facilities Manager regularly of all physical property activity, including detailed reports of costs and activities. Requirements The facility assistant will support in the development of procedures for performing various duties or may perform complex duties within established guidelines; responsible for a defined set of assignments; is expected to determine and interpret the necessary procedures to set priorities and meet specific goals and objectives of the function or unit. Stay abreast of the changing needs of the company's curricular, extracurricular, and summer programs to respond in a timely fashion to any necessary changes in physical property services. This position interacts with all levels of the organization to expedite the proper use of the facilities. Works directly and in coordination with the Clubhouse Directors and immediate staff. Work under the Facilities Manager to provide information for use by various Board and Administrative committees, providing reports on all areas of the physical property; bringing technical expertise, advice, and experience in campus beautification, building beautification, planned maintenance, energy management, use of facilities, etc. Essential Job Functions 1. Responsible daily for the management of building maintenance and operation of building grounds and buildings, including all mechanical systems, etc. 2. Complete administrative duties, such as filling out forms and reporting maintenance statuses to the supervisor 3. Comply with all safety and health regulations 4. Keep inventory of maintenance and cleaning supplies and equipment, and report needs to supervisor 5. Respond to emergency calls for maintenance and repairs 6. Set up and clean up for special events, functions, and meetings when needed within the scheduling confines. 7. Daily upkeep of facility within established standards. 8. Daily coordination with evening custodian(s) regarding event set-up, larger projects, and other jointly performed tasks. 9. Responsible fiscal spending within the established budget. 10. Maintain control of work request orders, overseeing quality control on the timely and cost-effective execution of all work orders. 11. Perform testing and maintain required logbooks for all areas of physical plant responsibilities (e.g., monthly elevator testing, and fire extinguisher testing). 12. Ensure good communication, accountability, and relationships with the administration, faculty, and staff. 13. Work with the Director of Facilities on code compliance programs, including but not limited to asbestos management; lead in water, soil, and paints; air quality; hazardous waste reduction, management, and disposal; radon; and other health-related issues. 14. Ensure adherence to safety protocols, whether required by federal or state regulations; industry-standard best practices; or established policies. 15. Submit purchase orders for routine consumables. 16. Work with and maintain relationships with contracted vendors 17. Receive work orders and determine what parts, equipment, and services are needed to perform necessary maintenance and repair work. 18. Work with the Facilities Manager to solicit bids for and evaluate outside contractors and communicate their performance to the Director of Facilities. 19. Recommend choice of vendors, with proper approval and bids required. 20. Perform duties as assigned during fire and safety drills. Skills and Qualifications • High school diploma or GED required; some colleges preferred. • Minimum 3 years' work in a maintenance environment. • A strong commitment to the mission of the Boys & Girls Clubs of Tucson. • Knowledge of basic building systems. ? Excellent written and verbal communication skills • Attention to detail and time management. • Ability to perform most minor repairs, accompanied by the ability to evaluate when a repair is beyond the employee's capabilities, resulting in a recommendation to the Director of Facilities to call for repair. • Ability to read and interpret safety rules, operating and maintenance instructions, and other manuals and documents • Ability to work in a team and follow instructions from supervisors • May be required to work outside of normal work hours • Pleasant demeanor and outstanding customer service skills. ? Ability to meet deadlines. ? Must be self-motivated and highly organized. • Must also understand budgets as they relate to facility projects • Solid work ethic; professional, positive attitude; and willingness to perform tasks assigned. • Valid driver's license and reliable transportation required. • Background check and fingerprint card required. What We Offer Robust benefits. We are committed to your growth and well being. Team focused. Teammates and leadership are there to assist when you need help. Open-door management style: We welcome feedback in all areas. Work - life balance. We believe strongly in balancing an entrepreneurial spirit in a fast paced environment. Pre-employment drug testing and a background check are part of our hiring process. Salary Description $40,000.00

Shape the Future of Mining with Komatsu Mining Technology Solutions: At Komatsu Mining Technology Solutions, we're not just talking about progress and innovation - we're making it happen. Our cutting-edge Modular brand solutions are powering mines worldwide, driving efficiency and sustainability in ways that seemed impossible just years ago. The Company Modular Mining Systems is the global leader in mine management technology and a wholly owned subsidiary of Komatsu Ltd. Our innovative technology powers mine operations in every corner of the globe. The products we cultivate, the solutions we engineer and the service we deliver set us apart in the Mining Technology industry. We are more than a company, we're a community of passionate, creative professionals striving toward a shared vision: to revolutionize the way the mining industry operates. With a presence stretching from Johannesburg to Vancouver, Sydney to Lima, you are part of a global brand that supports creativity, fosters innovation and encourages you to think big, share ideas and be yourself. Job Purpose This dual-role position requires a professional who is adept at managing the day-to-day operations of the office while providing limited high-level administrative support to our executive team. The ideal candidate will be resourceful, proactive, and capable of juggling multiple priorities with grace and efficiency. Travel Requirements Up to 10%. Job Duties Key Responsibilities * Office Management * Oversee the day-to-day operations of the office, ensuring a smoothly functioning work environment. * Manage office supplies inventory and place orders as necessary. * Coordinate maintenance and repairs of office equipment and facilities. * Facilitate office layout planning and office moves and manage and maintain office seating plan. * Assist with the onboarding process for new employees, including setting up workstations and arranging necessary equipment. * Develop and implement office policies and procedures and ensure compliance with company standards. * Plan and coordinate office events, meetings, and employee activities. * Serve as the primary point of contact for office-related inquiries and issues. Executive Support * Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients. * Organize and maintain confidential files and records, ensuring information is easily accessible and up-to-date. * Assist in the preparation of reports, agendas, and materials for meetings. * Handle special projects and assignments as required by the executive team. Required Skills Qualifications * Associate's degree, Bachelor's preferred, in Business Administration, Management, or a related field preferred. * Proven experience as an executive assistant, office administrator, or in another relevant administrative role. * Exceptional organizational and multitasking abilities. * Strong verbal and written communication skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. * Ability to handle sensitive information with discretion and confidentiality. * Strong problem-solving skills and the ability to work independently. * Detail-oriented and able to manage multiple priorities effectively. * Professional demeanor and strong interpersonal skills. Desired Skills This position requires a high level of flexibility and adaptability, as the successful candidate will need to manage various tasks and responsibilities in a fast-paced environment. Standard office hours apply, but occasional overtime may be required to meet deadlines or support executive needs. If you are a motivated self-starter with a passion for excellence and a knack for organization, we invite you to apply for this exciting opportunity to join our team. Diversity & Inclusion Commitment At Komatsu we come from diverse backgrounds, with unique perspectives, experiences, and contributions. We are committed to creating a workforce that is reflective of the communities we work and live in. We believe that our people are part of our shared purpose. We are authentic, ambitious, and innovative in our pursuit of Diversity & Inclusion. United, we are on a journey towards a sustainable future that creates value together. If you want to learn more about Komatsu, please visit our website at ************************ . Company Information Komatsu is a world leader in manufacturing construction, mining, forestry, and industrial heavy equipment. Founded in 1921, Komatsu has a long history of quality, reliability, innovation, and excellence. Headquartered in Tokyo, Japan, Komatsu facilities, distributors and dealers are in more than 140 countries and employ more than 60,000 people. Komatsu offers a diverse and challenging work environment, where you can grow your skills and career, and contribute to a sustainable, clean-energy future. If you are looking for a company that values your talent and potential, be a part of something big and join a team that is shaping the world! EEO Statement Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

The Dental Office Specialist serves clientele by greeting incoming patients and visitors in person and by telephone. Supports dental office operations by performing appointment scheduling, insurance eligibility, data entry, billing and collections and report preparation in an atmosphere of quality customer service. The primary goal of the El Rio Health Dental Office Specialist is to support El Rio's Mission of providing comprehensive, quality health care that is affordable and accessible to all who may have healthcare needs, by successfully performing the primary essential functions. Essential Job Functions: Demonstrates the importance of our patients by preparing the front desk/reception area to receive patients. Maintains a clutter-free professional workstation, turns on all equipment needed for job performance, secures petty cash and prepares sign-in sheets. Exhibits value and respect for our patients by limiting personal conversations to locations away from patients and assigned workstations. Answers telephone in a courteous and professional manner. Records accurate patient messages and/ or complaints and directs them appropriately. Maintains patient information confidentiality (including, but not limited to, speaking in a quiet tone of voice). Wears clean and appropriate attire based on the El Rio Health dress code at all times. Demonstrates and models El Rio Behavioral Standards in all interactions with patients, co-workers, and visitors. Assists in the collection of information for quality improvement surveys. Provides a work environment safe and free from hazards; immediately address or inform management of safety issues or potential hazards; adhere to Health and Safety Policies and Procedures; participate in all safety programs, which may include assignment to an emergency response team. Completes all required EHR/EMR El Rio IT systems information fields with accurate and consistent patient registration and demographic collection. Checks patients in for providers in an efficient, courteous, and professional manner. Always keeps patients and visitors informed of wait times. Schedules and manages patient appointments, both in person and by telephone, while expressing and demonstrating a positive attitude at all times. Notifies back office staff when walk-ins present needing assessment. Demonstrates service excellence through AIDET principles; Maintains exceptional level of customer service; addresses and resolves complaints; serves as an example by providing excellent service to internal and external customers, employees and patients. Consistently acknowledges and greets patients/visitors, answers inquiries and explains center procedures to patients in a warm professional manner by maintaining eye contact, and a friendly, professional smile Builds positive, respectful working relations with team members and providers. Provides education to patients regarding El Rio Health's various sliding fee programs and eligibility requirements; Embraces and promotes a professional working environment based on understanding and respect for diversity and multi-culturalism in all of its forms; demonstrate sensitivity, acknowledge varied beliefs, attitudes, behaviors, and customs, and encourage communication and appreciation of all forms of diversity. Shares information regarding El Rio Health services in the community. Represents El Rio Health in a professional manner at community events such as health fairs, immunization clinics and employee events. Complies with all El Rio Health money handling policies, collects applicable co-pays and payments and correctly applies them to patent accounts. Daily verifies insurance eligibility data by completing SPSI (Southwestern Provider Services Inc.) exceptions, AHCCCS and commercial insurance websites, and updating corresponding El Rio Health EMR/EHR IT systems fields to reflect current data. Understands and applies universal billing order of insurance, to include, but not limited to: AHCCCS and private insurance payers, grant funded, and sliding fee. Runs reports from EHR/EMR El Rio Health IT systems as required. Collects data required for annual Federal reporting (Universal Data Sets) Promotes El Rio Health by modeling good customer service, collaborating with other departments, and encouraging patients to share El Rio Health information with family and friends. Provides follow-up on missed/no-show appointments and accommodate same day appointment requests. Contributes to team effort and complies with all facility policies and procedures including but not limit to those addressing HIPAA and Compliance. Maintains a clean, safe, and hygienic work environment in compliance with all Policies and Procedures including but not limited to work areas, workstations, examination rooms, hand washing, infection prevention and control etc. for this position Demonstrates an understanding of and proficiency with the application of all compliance and reporting requirements respective to Joint Commission Certification (JCC) standards. Performs other duties as assigned. Minimum Education and Experience: High School Diploma or G.E.D. Customer service experience. Money and credit card transactions experience. If applicable, equivalent combination of education and experience may be considered, and must be directly related to the functions and responsibilities of the job. Required Licenses, Certifications, and Registrations: Current certification in Basic Life Support (BLS) for health care providers. Level I fingerprint clearance card: current valid and in good standing or have applied for it within seven working days after beginning employment. Employees in this position are required to have reliable transportation that can meet any operational reassignments of the organization during the workday. If an employee is driving during work hours, the employee is required to possess a valid driver's license and must comply with Arizona vehicle insurance requirements. Preferred Education, Experience, Skills, Abilities: Extensive public contact work Experience in a medical or dental front office strongly preferred Knowledge of dental terminology and procedures, experience in dental insurance billing, computer data entry and retrieval preferred Bilingual (English/Spanish) with the ability to speak, read and write in both languages Reasonable accommodations may be made to enable individuals with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices to perform the essential functions of the job. El Rio Health does not discriminate based on race, color, religion, sex (including pregnancy, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors. El Rio Health requires all employees to have a Level One Fingerprint Clearance card. A.R.S. 36.425.03. If the prospective employee does not possess this prior to hire, fingerprint application must be completed within 7 days post hire. Level One (1) Non-IVP Fingerprint Clearance card must be received within 30 days after applying for the fingerprint card. All employees are strongly recommended to obtain and maintain vaccination status (i.e., as recommended by CDC and/or other public health agencies) to include an Influenza vaccination. Subject to exemptions and accommodations when required by law. (Policy: Adm-016 & Adm-045). All employees are required to undergo drug testing prior to employment and will be subject to post-accident, reasonable suspicion, return to duty and follow up drug and alcohol testing in compliance with Federal and State regulations for alcohol and controlled substance testing. Employees in positions holding responsibility for the safety and welfare of others will also be classified as safety sensitive. El Rio Health is a non-profit 501(c)(3) Federally Qualified Health Center (FQHC) and abides by all applicable federal Drug-Free Workplace standards. El Rio Health is an equal opportunity employer.

HSL is Hiring for a Project Team Assistant! 🔧 HSL is a locally owned and operated real estate development and management company that has been headquartered in Tucson, Arizona for 50 years. With 30+ multi-family apartment communities across Arizona consisting of over 10,000 apartment homes and more than 300 incredible employees who help us manage them, we are looking for highly motivated, success-driven, service-oriented people to help us continue to grow our footprint across the Southwest. We are known for our unwavering commitment to quality and outstanding resident experiences. We're expanding our Project Team and looking for a skilled Assistant who takes pride in keeping systems running smoothly and residents comfortable If you're a reliable and experienced professional with expertise in multiple trades, we'd love to hear from you! Responsibilities : Perform a variety of maintenance and repair tasks, including but not limited to plumbing, electrical work, HVAC, carpentry, painting, drywall repair, and appliance installation. Troubleshoot, diagnose, and resolve issues promptly to ensure property functionality and safety. Conduct preventive maintenance on equipment, fixtures, and building systems to reduce downtime and repair costs. Assemble furniture, mount shelves, install fixtures, and complete other installation projects. Coordinate with vendors, suppliers, and contractors for specialized repairs or installations as needed. Assist in preparing units for move-ins and move-outs, including general repairs, painting, and cleaning. Ensure all work complies with local codes, regulations, and company standards. Keep the workspace clean and organized, ensuring tools and equipment are properly maintained. Provide exceptional customer service when interacting with tenants, clients, and team members. Other duties as assigned. Qualifications : Proven experience as a handyman or craftsman with expertise in multiple trades ( plumbin g, roofing, HVAC, carpentry, painting, etc .). Strong problem-solving skills with the ability to work independently or as part of a team. Familiarity with tools, equipment, and techniques used in general maintenance and repair. Ability to read technical drawings, blueprints, and operation manuals. Excellent time management and organizational skills. Physical ability to lift, carry, and operate tools and materials as required. Valid driver's license and reliable transportation. HSL Asset Management LLC. Is an Equal Opportunity Employer and does not discriminate based on race, color, religion, national origin, sexual orientation, gender, pregnancy, age, disability, or any other protected classification under federal or state law. Reasonable accommodations may be made for persons with disabilities. HSL Asset Management LLC. emphasize a team approach and expects every person to perform any reasonable task or request that is consistent with fulfilling company objectives and will conduct all business in accordance with HSL Asset Management's policies and procedures, Fair Housing, Americans with Disabilities Act, and all other compliance laws pertaining to apartments. E-Verify Employer. Please note: Successful hiring will be based on passing a background check and drug screening as is required by HSL policy.

Job DescriptionBenefits: 401(k) 401(k) matching Company parties Dental insurance Employee discounts Flexible schedule Paid time off Training & development Vision insurance Wellness resources Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Process Accounts Payable and Accounts Receivable Other tasks as assigned by company executives. Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job Description SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity. SierTeK Ltd. is seeking an Administrative Assistant to support an opportunity at Davis Monthan AFB, AZ. PLEASE APPLY DIRECTLY ON OUR WEBSITE AT SIERTEK.COM/CAREERS Position Overview Section The Administrative Assistant (AS) serves as the primary POC to the Squadron Commander (SQ/CC) for administrative support. This role provides essential program management, documentation, and staff coordination in a fast-paced environment. Essential Job Functions Prepare and manage reports, correspondence, and squadron records. Support personnel actions, training, security, and organizational processes. Review and proofread military evaluations, awards, and official documents. Track and assign suspenses; compile and present data to leadership. Manage scheduling, office supplies, and staff meeting documentation. Minimum Position Requirements Active Secret security clearance required. High school diploma or GED required. Proficiency in Microsoft Outlook, SharePoint, Word, Excel, and PowerPoint. Strong organizational and communication skills. SierTeK is an equal opportunity employer. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. If you need assistance or accommodation due to a disability, you may contact us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on SierTeK being awarded the contract.

Job DescriptionBenefits: Gym Memberships Paid time off Training & development About Us: At Kino Roofing, we design and build beautiful, lasting, and innovative roofing solutions. As one of Tucsons fastest-growing companies, we pride ourselves on delivering excellence to every customer. Were looking for a dedicated, customer-focused Office Assistant to join our team and assist in daily operational tasks. About the Role: Were looking for a reliable, detail-oriented Office Assistant to help manage daily operations and support the Office Manager in maintaining order across the business. Youll handle essential administrative, scheduling, and customer service tasks. Training Period: The position will begin with a hands-on training period to ensure full confidence in every task. During this time, youll learn through a clear process: explanation and overview of the task, a live demonstration of how its done, guided practice until youre comfortable handling it independently. Training pay is the same as regular pay, and youll be in the office full-time during this phase. The goal is to set you up for long-term success, not rush the process. Key Responsibilities: Book appointments for inbound calls following our sales process and occasionally calling existing leads/clients in our CRM to generate more business. Maintain organized and accurate records within our internal systems. Manage customer inquiries and respond to online reviews. Update invoices, send deposit and warranty emails to clients. Conduct daily insurance invoice follow-ups and maintain documentation. Review and verify employee timesheets. Support insurance management: obtain quotes, process payments, review policies. Assist with additional administrative projects as needed. Requirements: Organized, proactive, and dependable Strong communication and follow-up skills Detail-oriented and process-driven Able to multitask and adapt in a small, fast-paced office environment Previous experience in an office, roofing, or construction setting is a plus Schedule & Pay: Full-time, MondayFriday, 8 am until 5 pm with a 1 hour lunch break Pay range: $18$22/hour, depending on experience Training pay is equal to regular hourly pay

Montgomery & Associates (M&A) is seeking a proactive and detail-oriented Administrative Assistant to support both general office operations and our Health & Safety (H&S) Program at our Tucson corporate headquarters. This full-time, in-office role combines administrative support for our office administrator, H&S team, field operations and administrative managers, and project staff. The ideal candidate brings strong organizational skills, professional presence, and the ability to juggle multiple responsibilities in a dynamic, team-oriented environment. Key Responsibilities Office Administrative Support Open the office each morning at 8:30am and assist with end-of-day routines (lights, coffee, cleanliness, etc.) Perform light front desk duties: answer phones, greet and direct visitors Maintain a professional office appearance and assist with supply stocking Process incoming/outgoing mail and packages File and archive physical documents; scan, copy, shred, and recycle as needed Coordinate food orders and set up for in-office meetings or events Provide administrative support for weekly team meetings Support project managers with data entry and administrative tasks Complete other duties as assigned by office or department manager Health & Safety Program Administrative Support Maintain and update H&S documentation, records, and internal databases Track employee training, certifications, and compliance deadlines Schedule and coordinate H&S training sessions, medical surveillance, and drug/alcohol testing Assist with internal/external H&S reporting Monitor and compile H&S metrics and assist with internal safety reporting Assist with administrative management of H&S equipment and vehicle registrations Provide general administrative support to the H&S team and project managers Qualifications Warm, professional interpersonal and customer service skills Associate's degree or equivalent experience 3+ years of administrative experience in a fast-paced office environment Familiarity with H&S documentation is a plus Excellent organizational, time management, and communication skills Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) Experience with online safety management systems (e.g., SiteDocs, ISNetworld) is a plus Ability to work independently and as part of a team Valid driver's license Bilingual in English/Spanish is a plus Physical Requirements Prolonged periods of sitting at a desk and working on a computer Ability to lift up to 15 pounds Compensation & Benefits We offer a competitive salary and a flexible, supportive work environment. Full-time employees (25+ hours/week) are eligible for a generous benefits package, including: Medical, dental, and vision insurance Flexible spending account & health reimbursement account Life/AD&D insurance Long- and short-term disability Paid vacation, holidays, personal, and sick leave Paid parental leave Employer matching 401k retirement plan Training and professional development opportunities About M&A Since 1984, Montgomery & Associates has delivered practical water resource solutions grounded in scientific integrity, environmental responsibility, and respect for our clients and communities. We are independently owned and operated by practicing scientists with a commitment to a collaborative and fulfilling workplace culture. Equal Opportunity Employer M&A values diversity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, gender identity or expression, age, sexual orientation, religion, disability, genetic information, marital status, veteran status, or any other protected status under applicable law.

At Advanced Heating and Air, our main goal is to offer superior heating and air conditioning services to our clients in Tucson and all surrounding areas. We offer complete repair and 24hr services on any heating and air conditioning system as well as the installation of all Amana, Trane, Rheem, American Standard, Tempstar, Ruud, Goodman, Lennox, Carrier, Honeywell, and the product list continues on and on! We currently have 2 positions open for administrative assistants, one full-time and one part-time. At Advanced Heating and Air, our goal is to make sure our customers are satisfied the first time. If you are a quality driven professional with the drive to provide the highest level of customer service, then we'd love you to have you join our team! Qualifications QuickBooks (Required) Customer service experience (Required) Excellent computer skills, organizational skills and strong attention to detail. Responsibilities Manage and maintain executives' schedules. Make travel arrangements for executives. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Greet visitors and determine whether they should be given access to specific individuals. Prepare agendas and make arrangements, such as coordinating catering for luncheons and other meetings. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. File and retrieve corporate documents, records, and reports. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Provide clerical support to other departments. Attend meetings to record minutes. Interpret administrative and operating policies and procedures for employees. Set up and oversee administrative policies and procedures for offices or organizations. Compile, transcribe, and distribute minutes of meetings. Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material. Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Also hiring for part-time: 8am- 12pm