Branch office administrator jobs in Utica, NY

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. Hotel pager call coverage with weekend and overnight shifts 720 deliveries per year Emergent call procedures required Coverage needed for ongoing needs Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $150.00 to $225.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Our innovative, patient-oriented dental practice is looking for a full-time Dental Office Admin to join our administrative team in Mount Vernon, NY. ABOUT THIS JOB This is a full-time Dental Office Admin position offering $28 - $32 per hour with a great benefits package that includes: Bonus structure Dental PTO A 401(k) Uniforms This administrative position is full-time, working 32 - 35 hours per week. The regular hours are Monday through Friday from 9:00 AM to 5:00 PM, with some evenings until 6:00 PM, and one Saturday each month from 9:00 AM to 3:00 PM. ABOUT OUR COMPANY We're focused on giving each patient personalized care in a welcoming, safe, and inclusive space. We use modern technology and fresh ideas to provide quality care and clear patient education. We're more than just cleanings-we love supporting our community with free smile makeovers, clothing and food drives, and fun giveaways. When you join our team, you become part of a dependable, supportive, and growth-minded office that's all about helping people feel confident in their smiles. REQUIREMENTS FOR A DENTAL OFFICE ADMIN 5+ years of experience in a front office role in a general dental office Associate's degree Experience using Open Dental software Strong communication and computer skills Enjoy working with people and being part of a team Passion for oral health and helping others Spanish-speaking skills are a plus. Sales experience or training is also helpful. Each day, you'll be helping our patients have a smooth and welcoming experience at our office. You'll schedule appointments to meet our goals, check in and register new patients, answer phone calls, and help with financial arrangements. You'll also work on insurance coordination, patient follow-up, and reactivating care when needed. You'll keep the team updated on any schedule changes and make sure patients feel comfortable and supported. If you're looking for a great workplace that values your administrative skills and cares about doing things the right way, we want to meet you. Start now by filling out our 3-minute, mobile-friendly initial application! Must have the ability to pass a background check.

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Scheduling Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:30am to 5:00pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Training & development Vision insurance Benefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Job Summary We are looking for an Automotive Parts Assistant to join the team at our busy auto parts center. If you are a mechanically-inclined automotive professional with strong customer satisfaction and communication skills, we want to hear from you. As the Automotive Parts Assistant, you will be responsible for duties ranging from helping customers, service technicians to tracking inventory. You will use your skills to secure the best prices on inventory and ensure a consistent balance between supply and demand. To succeed in this role, you must be highly organized and have in-depth knowledge of automotive parts. Responsibilities Maintain consistent inventory levels of parts to ensure auto repairs and sales can move forward without delay. Record and track auto parts sales and repair work Maintain auto parts warranty information Hire and manage auto parts department employees Provide assistance, when necessary, with promotions or marketing efforts to increase sales Ensure all parts ordered meet the quality standards of the company Secure best available pricing on automotive parts using strong negotiation and communication skills Qualifications High school diploma or GED equivalent required At least one year of experience in auto repair or auto parts sales is required Experience is preferred Strong customer service, administrative, and organizational skills Deep knowledge of automotive parts and industry

About the Role Performs patient care activities as a member of the healthcare delivery team; performs office and clinical procedures. What You'll Be Doing Prepares surgical, procedural, or recovery rooms for patient use before each case and at the end of each surgical day. Prepares equipment/supplies needed for care of patients and for performing surgical and local procedures. Communicates information about the patient's status to others responsible for patient care.. Responds to emergency situations with competence and composure. Documents that information received from the patient is disseminated to the appropriate people or departments. Accurately assesses and interprets age-specific patient data. Maintains and promotes professional competence through continuing education and other learning experiences. Performs assigned activities to provide safe and individualized care. Helps maintain inventory levels and accurate records What We Expect from You Training/experience in patient care preferred Understanding of housekeeping requirements, including sterile environments, preferred Training or experience in business office activities preferred Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills To perform this job successfully, an individual should have thorough knowledge in computer information systems. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Work Environment This job operates in an Ambulatory Surgical Center environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. What We are Offer You At U.S. Urology Partners, we are guided by four core values. Every associate living the core values makes our company an amazing place to work. Here “Every Family Matters” Compassion Make Someone's Day Collaboration Achieve Possibilities Together Respect Treat people with dignity Accountability Do the right thing Beyond competitive compensation, our well-rounded benefits package includes a range of comprehensive medical, dental and vision plans, HSA / FSA, 401(k) matching, an Employee Assistance Program (EAP) and more. About US Urology Partners U.S. Urology Partners is one of the nation's largest independent providers of urology and related specialty services, including general urology, surgical procedures, advanced cancer treatment, and other ancillary services. Through Central Ohio Urology Group, Associated Medical Professionals of NY, Urology of Indiana, and Florida Urology Center, the U.S. Urology Partners clinical network now consists of more than 50 offices throughout the East Coast and Midwest, including a state-of-the-art, urology-specific ambulatory surgery center that is one of the first in the country to offer robotic surgery. U.S. Urology Partners was formed to support urology practices through an experienced team of healthcare executives and resources, while serving as a platform upon which NMS Capital is building a leading provider of urological services through an acquisition strategy. Salary Range: Please note that the hourly range for this position will vary based on experience level, education and geographical location. $0.00 - $0.00 / hour U.S. Urology Partners is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Leading the sterilization of surgical instrumentation for the Orthopedic and Spine surgical sets within the department of Sterile Processing. Reporting to Ortho Associate they complete decontaminating, inspecting, assembling, disassembling, packaging and sterilizing reusable surgical sets; operating equipment for the sterilization of complex and simple surgical sets using various methods; recording the monitoring of sterilization and decontamination of equipment; communicating with vendors and surgeons, circulating nurses and surgical technicians regarding preparedness for use of the surgical sets; recognizing recurring problems and implementing corrective action as needed; severs as the contact person to handle surgical sets needs/problems during surgeries throughout their shift. This position will be responsible for keeping people updated on changing technology. They will ensure complete and efficient set turnaround times for the following day and trauma readiness for ortho and spine cases. Minimum Qualifications: Associates and 2 years of relevant sterilizing reusable surgical sets experience, or an equivalent combination of education and experience required. Nationally accredited central service technician exam AND current certification administered by a nationally accredited central service technician credentialing organization as a registered central service technician, sterile processing and distribution technician, or possession of a substantially equivalent credential OR Evidence of employment as a Central Service Technician in a Healthcare facility for a cumulative period of one year between January 1, 2011 and January 1, 2015. OR Examination and certification as described above within eighteen months of hire required. Progressive leadership experience required. Excellent communication and de-escalation skills necessary. Preferred Qualifications: Candidates with experience sterilizing Orthopedic and Spine surgical sets preferred. Work Days: Mon-Fri 3p - 11:30p weekends and holidays rotating based on department need Message to Applicants: Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

Job Description At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability. We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard. Position Overview C&S is seeking a full-time Grant Assistant to join our Syracuse, Rochester, Albany, or Buffalo, New York office. Responsibilities include, but are not limited to: Contributing to grant and similar applications for our municipal, non-profit, and for-profit clients, including writing, background research, template creation, and organization of information Administering grants and related projects held by our clients, including progress, compliance, and fiscal reporting Researching and identifying new grant opportunities that align with client needs Communicating potential grant opportunities to existing and potential clients Maintaining a grant tracking system Collaborating across multiple internal departments Skills/Education/Experience 2-5 years of administrative experience with a focus on coordinating grant activities and/or programs including grant applications, management, and fiscal reporting preferred Associate degree (Business, Communications, or related field) or appropriate combination of education & experience required Required skills include technical writing, organizational abilities, and verbal communication. Strong knowledge of Microsoft Office required Must be able to manage multiple projects Must be able to prioritize effectively and meet critical deadlines Detail oriented with good organizational skills Self-motivated with ability to work independently Estimated Compensation Range and Benefits $55,000 - $75,000/year* *Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills. Learn about our comprehensive Benefits WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.

Office Assistant Utica, NY Our client, Strategic Financial Services, is seeking an Office Assistant to manage front office operations and support marketing initiatives. This role is responsible for greeting clients, handling incoming calls, and ensuring a smooth and professional office environment. The coordinator will assist with day-to-day marketing execution, including organizing social events, managing branded merchandise, and supporting client gifting initiatives. In addition, the position provides light executive assistant support to the CEO and Advisor Teams. FIRM VALUES: Serve | Grow | Live CORE RESPONSIBILITIES: Front Office & Administrative Support Greet clients and visitors, manage incoming calls, and ensure a professional and welcoming office environment. Oversee daily mail, package processing, and general office upkeep, including ordering and restocking supplies. Partner with the Office Manager and vendors (janitorial, shredding, coffee/water, signage, etc.) to maintain office functionality. Provide executive assistant support to the CEO and Advisor Teams, including scheduling, travel coordination, and correspondence. Coordinate internal meetings and office events, managing logistics such as invitations, catering, and vendor support. Marketing & Events Coordination Plan and execute company-sponsored and branded events, managing logistics, vendors, and on-site execution. Maintain and organize branded materials and client gifts, ensuring timely fulfillment for events and outreach initiatives. Manage the company's social media activity by posting content, engaging with followers, and supporting brand consistency. Assist with marketing campaigns, communications, and other administrative tasks to ensure seamless execution. TECHNICAL SKILLS: Demonstrates a warm, professional front-desk presence with exceptional interpersonal skills. Highly organized with strong attention to detail and the ability to manage multiple priorities and deadlines effectively. Communicates clearly and confidently, both in writing and verbally. Proficient in Microsoft 365 applications (Outlook, Word, Excel, Teams) with the ability to quickly learn new platforms such as SharePoint and social media scheduling tools. REQUIREMENTS: 1-3 years in an administrative, office coordinator, marketing assistant, or similar role Experience with social media management tools (e.g., native platform schedulers, Hootsuite, Buffer) and basic graphic design platforms such as Canva. Skilled in event coordination, including vendor management, budget tracking, and timeline execution. Familiarity with CRM and marketing automation platforms, such as Salesforce. Holds an active Notary Public commission or demonstrates willingness to obtain one upon hire. BASE SALARY RANGE: $62,500-$80,000 Strategic Financial Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by law.

Office Administrator - Cannabis Processing & Cultivation Facility Department: G&A Division/Location: Johnstown, NY Date Revised: 09/23/2025 Who we are Here at Vireo Health, Inc. (“Vireo”) our mission is to bring the best of technology, science, and engineering to the cannabis industry. We are a physician-led, customer-focused team of more than 500 dedicated employees creating best-in-class cannabis products and customer experiences. Vireo is proud to have one of the most diverse workforces in cannabis, promoting diversity, equity, and inclusion through engaging employee outreach programs, community events, and non-profit partnerships. We are rapidly expanding nationwide, and we are looking for talented, compassionate, and dedicated people to join our team and help us grow. From Cultivation to Operations to Sales & Marketing, we are hiring people who share our vision and passion for improving people's lives. If you are looking for a positive work environment where your contributions truly make a difference, click apply and let us learn about you! What you will do We are seeking an experienced and energetic Office Administrator to join our growing and dynamic team. The Office Administrator will provide essential administrative support to our cannabis processing and cultivation facility. This role ensures smooth day-to-day office operations, handles ERP data entry, and supports both cultivation and processing teams with accurate recordkeeping. The ideal candidate will be detail-oriented, organized, and comfortable working in a regulated cannabis environment where compliance, accuracy, and discretion are critical. Highlighted Responsibilities Administrative Support Manage daily office operations including scheduling, correspondence, filing, and supply ordering. Serve as the point of contact for internal staff, vendors, and visitors. Support HR with onboarding documentation, training scheduling, and compliance recordkeeping. Assist leadership with preparation of reports, meeting minutes, and presentations. ERP & Data Entry Accurately enter and maintain cultivation and processing data in the ERP system (e.g., Business Central, METRC integration). Track inventory, packaging runs, harvest weights, processing outputs, and shipment data. Ensure data integrity, perform audits, and resolve discrepancies in ERP records. Generate ERP-based reports for leadership to support decision-making and compliance. Compliance & Recordkeeping Maintain organized digital and physical records in line with state cannabis regulations. Assist in compiling compliance documentation for audits and inspections. Support cultivation and processing teams in ensuring logs, manifests, and reports are up to date. Team & Cross-Department Support Coordinate communication between cultivation, processing, sales, and leadership teams. Provide administrative assistance for operational projects, vendor management, and facility scheduling. Support finance with invoice tracking, purchase orders, and expense submissions. Qualifications 2+ years of office administration, data entry, or operations support experience (cannabis industry preferred). Strong computer skills including Microsoft Office Suite, ERP systems (Business Central preferred), and cloud-based platforms. High attention to detail with excellent organizational and problem-solving skills. Ability to handle sensitive and confidential information with professionalism. Familiarity with cannabis regulatory systems (e.g., METRC, BioTrack) a plus Starting Compensation: $20-$22/hr. Why Choose Vireo Life's too short to work somewhere that doesn't ignite your passion. The cannabis industry is fast-paced, innovative, and full of opportunity-where science meets creativity, and wellness meets culture. At Vireo Health, we're pioneering the future of cannabis with a team that's as dynamic as the industry itself. Here, you'll find a workplace that's collaborative, inclusive, and driven by HEART and purpose, where your work has a real impact on people's lives. Whether you're cultivating the highest-quality plants, crafting cutting-edge products, or shaping unforgettable customer experiences, you'll be part of something bigger. If you're looking for a career that's exciting, meaningful, and full of growth, let's build the future of cannabis together. ✅ A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future ✅ Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do ✅ Employee Perks: Enjoy competitive pay and benefits, paid time off and employee discounts ✅ Making an Impact: We're committed to education, sustainability, and giving back to the communities we serve. EEO Statement Vireo Health, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. *******************

The rewards at Healogics are immense, starting with the important work we do to change patients' lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide. Think you are a great fit? Learn more about this role here: Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships. The Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC. All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.Essential Functions/Responsibilities: Coordinates with Center leadership to maximize daily patient census. Actively participates in staff meetings to support key functions within the Center. Greets patients and other visitors, answers and routes calls to appropriate staff. Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model. Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases. Collects and enters patient charges in databases. Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers. Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures. Coordinates/schedules ancillary testing with other hospital departments. Arranges for patient transportation as needed. Maintains office equipment and supplies as needed, and medical supplies as directed. Performs other duties as required. Required Education, Experience and Credentials: High School Diploma or General Education Development (GED); Associate's degree preferred Minimum of Two (2) or more years office administration experience, preferably in a medical setting; Prior medical coding experience preferred Preferred Knowledge, Skills and Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) Good customer, interpersonal and communication skills, both orally and in writing Organization and time-management skills Ability to type 60 words per minute (wpm) Basic math skills Attention to details Ability to maintain confidentiality Ability to work in fast paced environment and to work on multiple projects at the same time Ability to work with others and in a team environment Physical Demands: Being in a stationary position for extended periods of time (4 hours or more) Viewing computer screen for extended periods of time (4 hours or more) Keying frequently on a computer for 4 hours or more Reading Communicating Detecting sounds by ear Close, distance and peripheral vision Lifting/moving items up to 75 pounds with equipment assistance Repetitive motions Bending/stooping Writing Work Environment: Patient care environment The hourly rate for this position generally ranges between $17.81-$21.90 Per Hour This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law. If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the “Jobs Hub”.

Serve as the first department contact for students, faculty, and visitors. Advise and provide information to Political Science graduate students. Oversee graduate program from inquiry process through graduate placement in collaboration with Director of Graduate Studies, the graduate placement director, and the Graduate School. Ensure the smooth functioning of the department's general day-to-day office activities, including activities such as website maintenance, supply management and event planning. Work with Administrative Assistant on reimbursements & department budgeting. Schedule PSC undergraduate and graduate courses and coordinate curricular changes and program revisions with the Department Chair, Administrative Assistant, and Directors of Undergraduate and Graduate Studies. This position is part of a bargaining unit and is represented by the union SEIU, Local 200United. Education and Experience * Bachelor's degree or 2-3 years of relevant experience in academic and/or business setting. * 2-3 years of website creation and maintenance. * Experience working in Microsoft Office, PeopleSoft and Front Page (or similar software applications) strongly suggested. Skills and Knowledge * Knowledge of academic and administrative structure of the University highly desirable. * Must provide rigorous attention to detail, as well as organizing and problem-solving skills. * Experience with website maintenance software and proficiency in the Microsoft suite. * Must be able to read and assess interpersonal interaction quickly and respond in a prompt, knowledgeable, helpful, courteous and respectful manner. Responsibilities General administrative duties: * Serve as receptionist and first departmental contact for students, faculty, and visitors. * Manage travel and expense reimbursements. * Manage inventory of office supplies. * Manage the department website. * Maintain and update event fliers, update Maxwell Calendar regarding public events. * Schedule seminar room. * Event organizing, including travel and scheduling for faculty searches and graduate recruitment day/weekend, the department's American Politics Colloquium, and Faculty Manuscript Workshops. * Manage logistical planning, including space acquisition, publicity, travel and lodging arrangements, technology management, food, etc. * Copying, scanning, receptionist duties (when work-study employee not in office), office equipment maintenance and managing of copy codes; phone line moves. Graduate Studies: * Works closely with the Director of Graduate Studies; assists with revision of handbook, coordination of recruitment and orientation events * Updates graduate student brochure; Distributes information to American Political Science Association's Minority Identification lists for recruitment * Responds to prospective graduate student inquiries concerning graduate program deadlines and requirements; Processes and coordinates incoming graduate applications * Approves add/drop forms, various petitions, independent study forms; generates registration permissions for graduate students * Tracks graduate student milestones: comprehensive examination results, completion of coursework, dissertation proposal defense and ABD status. Provide materials to DGS for the end of year graduate student assessment meeting; Collaborates with graduate school regarding certification of students * Coordinates Ph.D. qualifying examinations: collects questions from professors, proctors exams, distributes completed exams to faculty in designated fields of concentration, and schedules oral examination dates * Collaborates with Placement Director on graduate student job applications and scheduling annual job market meeting * Maintains list of active graduate students (building and bay access); Assigns TA bays. Curriculum and Scheduling: * Manages processes related to curriculum and scheduling in consultation with chair and Administrative Assistant two times a year. * Administration of online course evaluations in consultation with OIRA. * Coordinate with Directors of Graduate and Undergraduate Studies, Undergraduate Advisor, and faculty on course regularization/deactivation and program changes * Collect and maintain syllabi, contact information, office hours, semester and summer course descriptions, etc; * Maintain and distribute office keys for the department's faculty, staff and graduate students. Support to Administrative Assistant: * Support Administrative Assistant on budget reconciliation, reimbursements, and planning. * Coordinates and processes graduate student Travel Grant requests; submits proposal to Graduate Director, tracks approval and use, and graduate travel fund cumulative and individual balances. * Other duties as assigned including ad-hoc projects or as occur due to receptionist duties. Physical Requirements Not Applicable Tools/Equipment Not Applicable Application Instructions In addition to completing an online application, please attach a resume and cover letter.

Rotational Assistants are based in the mailroom and service the company across all departments. They complete ad-hoc projects and temporarily cover desks while regularly assigned assistants are away. The primary responsibilities will be those normally associated with the position of Rotational Assistant and as assigned from time to time by the Company. The nature of this entry-level position requires that the Rotational Assistant build foundational skills through the diversity of experience in working and training on different desks across departments. Rotational Assistants are required to rotate desks as requested and are expected to apply to and accept open desk opportunities, as they become available, regardless of the department. The position also entails assisting with a variety of daily administrative office tasks. Essential Responsibilities: Distributing mail across the building Running errands around Beverly Hills Maintaining schedules with high attention to detail Covering desks for regularly assigned assistants Completing department projects Reading and summarizing scripts for agents Applying to and interviewing for desks immediately upon being placed in the floater pool Core Competencies: Must be detail oriented and able to handle complex instructions with care and follow-through Must be an excellent multi-tasker and have proven problem-solving abilities Demonstrates accuracy and thoroughness in execution of assigned tasks Friendly, open, professional demeanor with ability to maintain confidentiality at all times Ability to adapt to changes and work in a fast paced, demanding environment Dependable and proactive. Able to prioritize the workload and use time efficiently Strong understanding of and enthusiasm for the entertainment industry Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

August 6, 2025 School of Nursing Office Coordinator- Part-Time Description: Under the supervision of the School of Nursing Chair, the School of Nursing Coordinator provides essential administrative and programmatic support to the Hartwick College School of Nursing. This position is central to maintaining accurate student records, facilitating communication across the department, supporting faculty, assisting with academic scheduling, and coordinating nursing-specific events. The Coordinator plays a key role in ensuring efficient daily operations and a high standard of service to students, faculty, and external partners. This is a part-time, 10-month, non-exempt position. Responsibilities: Administrative Support Serve as the first point of contact for the School of Nursing office, responding to inquiries from students, faculty, staff, and the public. Provide calendar support and administrative assistance to the Chair and Assistant Chair of the department. Prepare and distribute agendas, minutes, and documentation for meetings and committees (e.g., Assessment & Evaluation, Curriculum). Maintain office supplies and coordinate purchasing with the Business Office. Student Record Management Maintain organized and secure student files, including clinical compliance documents, progression tracking, and advising records. Monitor and update clinical placement requirements (e.g., immunizations, background checks, CPR certifications). Support coordination of testing platforms and data management systems (e.g., ExamSoft, ATI). Event Planning & Execution Plan and coordinate logistics for department events such as Leveling, Pinning, Orientation, Simulation Days, guest speaker visits, and faculty development sessions. Liaise with Facilities, Catering, Marketing, and external vendors to ensure smooth event execution. Assist in the creation of event materials, flyers, and communications. Program Support Help track departmental deadlines, program benchmarks, and accreditation requirements. Provide clerical support for program reviews, grant submissions, and accreditation documents (e.g., CCNE, NYSED). Assist with communications such as newsletters, student updates, and faculty announcements. Maintain the School of Nursing website and social media updates in coordination with College Marketing. As a representative of the College, must comport oneself in a professional manner at all times, both on and off campus. Comply with all applicable College, Federal, State, local and associational laws, rules and regulations. Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend. Qualifications: Minimum requirements for the position are a High School Diploma or GED and at least three years of office support experience. Experience with student record systems and event planning; and familiarity with nursing education, clinical compliance systems, or healthcare program support, preferred. Wage Range: $20.00 - 23.00 per hour Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders-what you do at Hartwick really matters. An independent, residential liberal arts college enrolling approximately 1,100 full-time undergraduates, The College features a general education curriculum designed to give every student a flexible, individualized learning experience that integrates coursework, co-curricular activities, and work experience to cultivate their distinctive strengths and prepare them for the future. Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York-a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents. Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check. Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. All applicants are asked to submit the following materials with their online applications: A cover letter; A resume; and The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor). Review of applications will continue until the position is filled.

Seeking Seasonal Full Time Admin Assist/Food Pantry Coordinator/Emergency Services Case Manager to join our Oneonta Corps Our Full Time opportunities offer: Generous time off every year including 14 paid holidays, up to 3 personal days, vacation time, and sick time Employer funded Pension Plan (company contributions begin after 1 year of continuous employment) Comprehensive Health Care Coverage with low cost employee premiums, co-pays, and deductibles Company Paid Basic Term Life Insurance for Employee Long Term Disability Insurance Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life Flexible Spending Account Eligibility for Federal Student Loan Forgiveness Program Tax Deferred Annuity (403B) Christmas Bonus SCOPE AND PURPOSE OF POSITION: Responsible for general office duties and organize and carry out the food service activities, including, but not limited to, food pantry pick-up, organization, and distribution, The Emergency Food Assistance Program, gifts-in-kind, meal prep, etc. Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsible for general operations of a comprehensive Emergency Services Program. Answer and direct incoming phone calls and take messages as needed. Maintain all department files according to office procedures. Maintain an adequate Bring up file. Maintain client files/client database. Respond to donations with a thank you card. Monthly statistical reporting. Schedule social services interviews as required. Pick up food donations for use in Salvation Army food pantry and programs. Following food safety standards, unload and store/stock all food donations. Maintain a clean, well-stocked choice food pantry. Document all refrigerator and freezer temps and notify Corps Officer of issues that may arise. Work with volunteer cooks for meal prep at the weekly Meal with a Message, as well as other potential meals. Perform related duties, as assigned. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs. Qualifications SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS. · Must be at least 21 years of age. · Must be able to maintain client confidentiality in and out of work duties. · Represent The Salvation Army while on duty with a kind and helpful disposition. · Excellent interpersonal and communication skills with strong client engagement skills. · Ability to develop strong community partnerships and working agreements. · Able to work in an active office and field based environment. · Strong computer literacy. · Cooking skills. · Ability to work with a diverse population of people. · Must be able to work with minimal supervision. · Able to think critically and determine appropriate steps to assure task completion/follow directions. · Must have an understanding of, appreciation for, and support the Mission of The Salvation Army. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

At GHD, we don't just believe in the power of commitment, we live and breathe it every day. That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. Who are we looking for? Our office in Syracuse, NY is looking for an Administrative Assistant to join the team and be the welcoming face of the office! As the first point of contact for clients, staff, and vendors, you'll play a key role in creating a professional and friendly environment. This multifaceted position includes managing incoming and outgoing mail and courier packages, maintaining both electronic and paper filing systems in line with ISO standards, and ensuring our office supply inventory is always well-stocked. You'll also be responsible for tracking and documenting field equipment in accordance with company guidelines. Your attention to detail will shine as you format outgoing documents-memos, letters, reports, and proposals-and handle the final production of reports through collation and binding. If you thrive in a fast-paced setting and enjoy keeping things organized and running smoothly, we'd love to hear from you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports. Correspondence: Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive. Business Meetings/Events Arrangement: Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time. Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems. Insights and Reporting: Extract and combine data to generate standard reports. Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats. Budgeting: Monitor and analyze data using budgeting systems and protocols. Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done. Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching. Procurement: Support others by carrying out simple procurement tasks. Involves following established procedures. Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards. What you will bring to the table: High School Diploma or GED with 1-5 years of experience in an office administration Proficiency in the MS Office suite Excellent interpersonal communication with the ability to present information and respond to inquiries from groups of managers, clients and general public Ability to work in a fast-paced environment while balancing multiple tasks, deadlines, and priorities Full time in office #LI-JK1 Salary range: $21.50-35.50 based on experience As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

Base Hourly Range: $20.00-$25.00 Reports to - Accounting Services Supervisor Annual Bonus: No Direct Reports - None Remote: No Status - Non-Exempt Employment Type: Part-Time Company Website: ********************** ABOUT SCHNEIDER At Schneider Packaging Equipment Company, Inc. (“Schneider”), we believe innovation starts with the consumer. This approach has propelled our success in developing real-world solutions that allow us to automate the supply of life's products. With over 50 years of industry problem-solving in end-of-line automation, Schneider is a leading manufacturer of case packing and robotic palletizing solutions. Headquartered in Upstate New York, we design state-of-the-art machinery for customers in industries such as: food and beverage, dairy, pharmaceutical, personal care, plastics, and paper. Schneider is now a part of the Pacteon family of companies. Our continued growth has allowed us to really be our Customer's one source for end of line packaging solutions. ABOUT PACTEON Pacteon Group provides one source for best-in-class automation focused on end of line packaging solutions, providing the highest-level customer experience. Through a broad range of robotic and non-robotic equipment, ability to integrate solutions seamlessly across portfolio companies, and full sales and service coverage, Pacteon is uniquely positioned to design flexible and custom solutions for your automation needs. For more information on Pacteon, please visit *************** . OUR CORE VALUES We believe and live our Core Values, our IPACT: Integrity Pride Accountability Customer Service Teamwork Our Pacteon Promise is “We make it right”. As our customer's one source for end-of-line packaging solutions, everyone plays an important role to make that happen. We provide internal growth paths for our employees and support them in their professional development goals. Diversity is important to us; we are proudly an Equal Opportunity Employer striving for innovation and growth both for our employees and our Company. SUMMARY AND PURPOSE The part-time Payroll/Office Admin (20-30 hours per week) is a key member of the accounting organization that will be responsible for weekly Payroll, Accounts Payable support, human resource administrative support, and other areas as needed. KEY RESPONSIBILITIES Payroll: Responsible for timely submission, review, and processing of Payroll. This includes coordination of all time collection entries for non-exempt employees for weekly Payroll, Payroll reporting, and other Payroll related matters. HR/Office Assistance: Visitor Coordination: Support administrative duties associated with visitors coming to the office, including preparation activities (coordinating travel, conference room set-up, communication, etc.) and supporting the onsite visitation to include coordination of meals and any other activities needed to support the visitation. Support office administrative duties: Coordinating office supplies, stocking conference/break rooms, scanning/filing of documentation, other administrative activities as needed. General Accounting Admin Tasks: Support office administrative duties associated with Accounts Payable support, coordinating supplies, processing documents, and other duties as assigned. Achieve and maintain a positive rapport with internal and external customers. Collaborate with internal teams to drive process improvements and support all business needs. Contributes to team effort by accomplishing related results as needed. Drive efficiency and productivity within accounting organization while delivering the best-in-class customer experience. PROFESSIONAL QUALIFICATIONS Education: Associate degree preferred, or equivalent with 3-5 years relevant experience in similar duties. Experience: Experience user with Microsoft Office (Primarily Excel) Knowledge of Paylocity, Profit Key, and Dynamics preferred Skills: Proven ability to work in a cross functional team environment. Highly effective time management, personal organization, and communication skills. Demonstrates strong attention to detail while multi-tasking to achieve quality, timely completions of tasks. A “Results Oriented” attitude coupled with a strong sense of accountability. Employment Conditions: Valid driver's license and acceptable motor vehicle record. PHSICAL REQUIREMENTS & WORK REQUIREMENTS Physical Requirement Never Sometimes Frequently Sitting X Standing/Walking X Lifting/Carrying 10 lbs X Lifting/Carrying 30 lbs X Pushing/Pulling X Keyboarding X Gross Manipulation X Fine Manipulation X Driving X Stooping X Speaking X Hearing X Near Visual Acuity X Salary Description $20.00-$25.00/Hr

Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPAs G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. January 2026 estimated start date through April 15, 2026 (with the possibility of an extension) This position is full time, 40 hours a week. Our Administrative Specialist position is responsible for clerical /office-related duties and tasks as assigned during our firm's Busy Season. Some nights and weekends are required during the Tax busy season. Our opportunity will offer you an opportunity to explore a business experience in the world of Public Accounting! Responsibilities: * Answer phones, when necessary, as a back-up to the front desk * Distribute incoming/outgoing mail. * Scan and bind documents. * Schedule meetings * Other administrative tasks and duties assigned. * Processing Tax returns along with other Tax and Audit documents Qualifications: * Excellent written and verbal communication skills * High School Diploma * Experience in an administrative support role * Excellent experience with Microsoft office Suite * Excellent computer skills and the ability to learn new software programs. * High attention to detail and ability to multitask while working independently and as a team. * High level of professionalism and handling of confidential information is required Hours: Our normal work hours are Monday through Friday, 8 AM - 5 PM. Must be available to work some nights and weekends during our Busy Season. This opportunity will allow for flexibility in your hours. This position is required to be in the office. Pay Rate: $20.00-$25.00/hour EOE

Job Description Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA's G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. January 2026 estimated start date through April 15, 2026 (with the possibility of an extension) This position is full-time, 35-40 hours a week. Our Administrative Specialist position is responsible for clerical /office-related duties and tasks as assigned during our firm's Busy Season. Some nights and weekends are required during the Tax busy season. Our opportunity will offer you an opportunity to explore a business experience in the world of Public Accounting! Responsibilities: Answer phones, when necessary, as a back-up to the front desk Distribute incoming/outgoing mail. Scan and bind documents. Schedule meetings Other administrative tasks and duties assigned. Processing Tax returns along with other Tax and Audit documents Qualifications: Excellent written and verbal communication skills High School Diploma Experience in an administrative support role Excellent experience with Microsoft office Suite Excellent computer skills and the ability to learn new software programs. High attention to detail and ability to multitask while working independently and as a team. High level of professionalism and handling of confidential information is required Hours: Our normal work hours are Monday through Friday, 8 AM - 5 PM. Must be available to work some nights and weekends during our Busy Season. This opportunity will allow for flexibility in your hours. This position is required to be in the office. Pay Rate: $20.00-$25.00/hour EOE

FMF&E is currently seeking a dynamic, full-time professional to join our growing Accounting & Auditing (A&A) team as an Assurance Administrative Specialist. This position is a newly established full-time administrative role to help support our A&A Department and responsibilities will include working with our Assurance team at all levels . In your critical role as an Assurance Administrative Specialist, you will be responsible for the following key administrative tasks: Assist in preparing and processing the departments client deliverables, including financial statements and client communication letters. Create automated client financial statements from engagement source data. Collaborate with the Assurance team and drive internal administrative process improvements, focusing on efficiency and improving digital applications. Support the departments long range scheduling process, including managing change requests. Assist with client portal administration, including initial set-up and monitoring. Assist Marketing department with proposals and special projects as needed. Assist with organization and administration of continuing professional education (CPE); including training seminars and webcast registration/set-up. Assist with other administrative matters as required; maintain tracking system and due date lists, meeting minutes, general correspondence, billing, mailings, conference/video call set-up. Qualifications: 2 year college degree plus a minimum of 3 years administrative experience Must be highly proficient in Microsoft Office applications and network utilization and good with new technology Excellent written and verbal communication/interpersonal skills Strong organizational skills and attention to detail Ability to work well independently, prioritize and multitask CPA industry or professional services experience ideal About Us Firley, Moran, Freer & Eassa, CPA, P.C. (FMF&E) is proud to be one of the leading certified public accounting firms in CNY. Over the past 40 years, we have grown our Firm organically while always emphasizing the importance of working together to get the job done. We stay dedicated to what we do best, and it shows in our work. We are dedicated to our clients and community, and serve locally and nationwide providing audit, accounting, tax and management consulting services. Our clients include construction contractors, credit unions, energy (independent power producers), professional service organizations, manufacturers, and wholesalers and distributors. For more information, visit our website at *************** Our Benefits We offer a competitive salary, career development program, generous paid time off program, paid holidays, 401(k) plan with firm contributions, employer parking benefit and a variety of health and welfare plan options. Firley, Moran, Freer & Eassa CPA, P.C. (FMF&E) is committed to a diverse and welcoming workplace in which all team members, clients, vendors, and all visitors are respected and included. FMF&E promotes respectful and meaningful collaboration across our diverse teams. This includes collaboration and inclusion with consideration of personal identities and experiences including physical ability, age, appearance, ethnicity, family/marital status, gender, gender expression, language, military or veteran status, nationality, political ideology, race, religion/spirituality, sex, sexuality and socio-economic status. Our diverse team strives to live our values of care, curiosity, and courage at all times in our work. Firley, Moran, Freer & Eassa is an equal opportunity employer Privacy Policy SMS Privacy Policy SMS Terms