Branch office administrator jobs in Vancouver, WA

The Office 365 Administrator will have a significant role in the management of our Office 365 environment. They will develop and provide technical expertise for the full suite of Office 365 products and solutions including: Teams, OneDrive, SharePoint, Office Web Apps, MS Forms, Exchange, Project and Planner. They will also be responsible for assisting with operation tasks such as building PowerShell scripts, Power Automate flows, PowerApps and acting as the highest tier of escalation for any issues. This position will work closely with the agency's infrastructure and support teams to form a cohesive team in developing and supporting our Microsoft cloud presence. This position will be report-to-work during training and so you can immerse yourself in the organizational culture, it will then have an option of a hybrid model. The salary for this role will be between $77,037 and $112,475 a year. The specific salary offered will depend on several factors including but not limited to applicant's skills and prior relevant experience. Hired candidate may be eligible for healthcare benefits, 401K plan, short term & long-term disability coverage, life insurance, vacation & sick time, educational assistance, and several holidays. Certain roles are eligible for additional rewards ESSENTIAL DUTIES: Administer and provide technical expertise for all Office 365 applications including Teams, OneDrive, SharePoint, Office Web Apps, Power Apps, MS Forms, Exchange, Project, Planner and Power Automate. Provide support for Office 365 Exchange, Collaboration Services tools, software and automation Maintain a highly secure system through proper configuration and system access monitoring Develop and maintain PowerShell scripts used to manage\support the Office 365 environment Work with Infrastructure / Info Sec team to implement and manage security-related procedures and protocols in accordance with enterprise standards, requirements, and best practices Stay current on Office 365 product updates and new releases for Office 365 and related products Assist with the creation of policies around the proper use of Office 365 services and support / troubleshooting documentation Provide SharePoint custom development Ensure the operational health of the SharePoint online environment including security, availability, performance, interoperability and reliability Develop and maintain technical documentation related to configuration, user guides, FAQs, etc for all Office 365 apps and services Manage and administer user identities as well as the groups and rules Manage, maintain Power Automate Flows, as well as the ability to create apps using Power Apps. Create and support connections to web and on-prem apps Troubleshoot user account provisioning and access issues Other duties as assigned Additional Duties and Responsibilities: Trains users in the proper use of relevant software or hardware. Participates in and completes training objectives with passing scores. Independently completes tasks assigned. Follow all Riverview policies and procedures. Other duties may be assigned. RELATIONSHIPS Daily contact with Supervisor to receive direction and interpretation of existing and new procedures. Frequently confer with other departments providing assistance and coordination of operations. QUALIFICATIONS To perform this job successfully, an individual must be able to perform all essential duties. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B. A.) or equivalent from an accredited four-year college or technical school; and four or more years related software administration experience and/or training; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS SKILLS: Must have 3+ years of experience administering and supporting Office 365 technologies 3+ years of experience in Azure Active Directory Administration Proficient in Exchange Admin Center (EAC) and PowerShell scripting Experience with managing and supporting Secure Email Gateway (SEG) solutions Experience with PowerShell scripting to automate system processes and to retrieve / change environment Windows PowerShell experience related to Microsoft Azure, Microsoft Office 365, and Exchange Server SSO integration between Office 365, and other major solutions Experience with custom workflows, Business Intelligence dashboards (Power BI, SharePoint, Office 365 Applications, and optimal deployment processes) Strong .Net and SQL Server Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form in a timely manner. Solid computer skills, including proficiency using MS Office. Accurate data input; at least 35 wpm. PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to effectively communicate via phone/video, messaging, and email. The employee is required to use computer and office equipment such as a computer, printer, copier, as well as computer software such as Microsoft Office. You may also frequently be required to occupy a workstation for long periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions . Riverview Bank does not accept unsolicited resumes from any third party staffing agencies and/or search firms for any job postings. Third parties are not authorized to submit profiles, applications, or resumes to this site or to any Riverview Bank employee. Any such submissions, Riverview Bank will not be responsible for any fees related to unsolicited resume submissions without written consent from the Talent Acquisition Team. Including, but not limited to the candidate hired for a position.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 7326 N Leavitt, Portland, OR This job posting is anticipated to remain open for 30 days, from 05-Dec-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $26.10 **Hiring Maximum:** $27.74 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Provides secretarial/administrative support to the manager band or above. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses. Responsibilities Performs general administrative duties for department as required, including preparation of correspondence and documents with confidential information (e.g. email, presentations, reports, etc.). Schedules meetings, maintains calendars, and coordinates events; creates and distributes agenda and meeting summary. May provide support to other administrative and clerical assistants.

Hazen & Sawyer is seeking an Office Administrator based either in our Portland, Oregon or Seattle, Washington regional offices with periodic travel to the other office as needed for support. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water." Our work includes planning, design, and oversight of construction of environmental infrastructure - for water, wastewater, and stormwater management. We foster a work environment low on bureaucracy and high in creativity. We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK. Responsibilities: Executive Support Support Regional Management Team. Coordinate schedules to set meetings with others. Keep track of requirements for licensure and continuing education. Assist with expense reports Coordinate with vendors, schedules, purchasing, budget, office layout/colors. Maintain status and provide the service for contractual needs. Operations Support Assist with scheduling interviews. Assist HR with onboarding. Prepare for new hire with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates. Plan, coordinate, and/or support activities and events Coordinate venues, vendors, budget, invite list, research activities. Arrange catering for meetings and events. Support client contact list maintenance. Coordinate travel arrangements for local staff or staff visiting local offices. Responsible for general office upkeep, cleaning, organization, mail, etc. Responsible for equipment and supplies inventory and management. Primary contact for building management, maintenance, safety, security. Coordinate posts for Hazen's internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc. Document Control Contract management (File and maintain project contracts). Document formatting. Quality Assurance/Quality Control (QA/QC) and technical editing of documents. Assist in printing and binding documents. Construction phase services include logging and managing submittals, requests for information, field orders, change order requests, pay applications, etc. Reporting / Invoicing Coordinate Northwest region projections with regional tracking (workload, staffing, revenue, marketing, etc.) Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting. Directed administrative support to the Project Managers and the Project Directors. Business Development Support Marketing and Business Planning Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts. Assist with proposal development including scheduling, editing, and interview preparation. Qualifications: A minimum of seven years of direct hands-on experience as an administrative assistant. Prior experience in a professional services firm preferred. Experience in the engineering industry a plus. High School Diploma required. Professional degree preferred. Ability to multitask and prioritize work as needed. Ability for occasional travel, usually a day trip, to the other regional office (Seattle or Portland). Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors. Strong multi-tasking skills - manage priorities, coordinate multiple/concurrent projects. Demonstrates strong work ethic; develops efficient work methods and is detail oriented. Proficiency in Microsoft Office Suite - Word, Excel, Outlook, PowerPoint. Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required. Ability to learn new tools quickly. A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment. Ability to work independently and under the pressure of deadlines. Experience working across multiple time-zones What We Offer: Comprehensive health benefits (medical, dental, vision, and prescription plans) Pre-tax flexible spending plans for medical, dependent care, and transportation Short and long-term disability, and employer paid life insurance Paid holidays, floating holidays, and paid time off (PTO) Employer-contributed 401(k) plan and additional financial planning support Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships Starting pay range for this position depends on skills, experience, education and geographical location

Job Details Portland, Oregon (OR-02) - Portland, OR Bachelor's Degree PreferredAbout Logical Position This role is 100% in-office and requires daily onsite presence at our Lake Oswego headquarters. Pay Model: $19-$20/hr Who We Are: Logical Position is one of the fastest growing digital marketing agencies in the U.S. with hundreds of employees nationwide. We're constantly taking home awards including Inc.'s Best Place to Work (#3), the BBB's Torch Award for Ethics, and multiple performance-based awards from Google and Microsoft. Why You Will Love LP: Paid Time Off: You will accrue 14 days in your first year and increases over time with tenure. Volunteer Time Off: You will accrue 40 hours in your first year. Paid Holidays: You will receive a minimum of 8 paid holidays plus 1 floating holiday every year. Health, Vision, and Dental Insurance: Eligible on the 1st of the month following 60 days of employment, and LP will cover up to 75% for the employee premium depending on the plan that you select. 401(k) Match: Eligible following 90 days of employment, and LP will match 100% of the first 4% of income contributed. Paid Parental Leave: Eligible for up to 12 weeks. Paid Bereavement: Eligible for up to 5 days. Employee Assistance Program: Access to free and confidential coaching, counseling, work-life balance, and self-help resources. Remote Office Space Reimbursement: Eligible for up to $100 following 30 days of employment to improve your remote office space. LP provides you a work laptop, headset, mouse, and monitor. Work/Life Balance: We encourage a healthy work/life balance for all employees. A dynamic company with fantastic team culture atop a rapidly growing industry! Position Details Tasks: Answer incoming calls using a multi-line phone system, screen calls, and transfer to appropriate employees to ensure Logical Position clients are given quality customer service Maintain a friendly and upbeat demeanor while greeting guests and employees entering the office; monitor guest access and direct them to the right location to ensure security and professionalism in the workplace Complete daily office duties such as reserving conference rooms, retrieving and distributing incoming mail, preparing, and sending outgoing mail, making coffee, and checking common areas for cleanliness to help sustain a safe and productive work environment; assure all first aid and office supplies are stocked and organized; place orders for office supplies as needed Set-up public areas for office-wide breakfasts and lunches; assist with setting up other events as needed to help ensure events are set up in a timely and organized manner; run errands for food and/or supplies as needed Assist all departments in managing workload by providing administrative support on a variety of tasks and projects at the direction of the SVP of Administration Collaborate with the POPs and Marketing department on events in their respective office to help ensure employees receive a positive and rewarding experience at Logical Position Attend quarterly safety meetings and collaborate with the Human Resources department to ensure office safety measures are compliant with OSHA standards Required Skills & Certifications: 1+ years' experience in a receptionist, admin, or office manager related role Friendly and upbeat personality Portrays core values of integrity, driven, transparent, dynamic, collaborative, and fun Proficient in Windows and Microsoft Office Must have a valid drivers license Must be able to lift 30+ pounds, sit, stand, or bend for extended periods of time Excellent written and verbal communication skills Proven ability to work independently This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an employee in this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of said employee. An employee may be asked to perform other duties as required. The application window will close once a sufficient number of qualified candidates have been identified, which may occur before or after a conditional offer is made.

Job Description Valley Dental Works offers a comfortable and relaxing experience as soon as you step through the doors. Located in the heart of Happy Valley, minutes from the SE Portland metro area, your care becomes our priority. The Valley Dental Works team knows you deserve quality and strive to offer that through exceptional service and comfort. Currently, our office is seeking a Dental Front Office Admin to join our amazing team in Happy Valley, OR! The ideal candidate would exude a friendly and bubbly persona that will help represent the face of Valley Dental Works. Job duties include, but are not limited to... Duties/Responsibilities Follow-Up on patient treatment plans. Maintain a full practice schedule to include filling gaps in the calendar. Greet and welcome patients to the practice. Schedule, reschedule, or cancel appointments as needed. Assist patients with filling out new patient forms. Update patient records and document recent treatments and procedures. Verify methods of payment and collect payments as needed. Perform general office duties, such as answering telephones, photocopying, filing, and faxing. Verify patients' health insurance, explain insurance benefits, and follow up on insurance claims. Requirements 1+ years of Dental Front Office Experience Required Dental practice management software experience Team- Player, Outgoing and Personable High School Diploma or equivalent Benefits PTO (vacation & sick) Medical insurance and Dental benefits 401-K Plan Salary Range $24 - $27/hr Schedule 30 - 34 hours per week Does this sound like your ideal role? We'd love to meet you! Please apply with your most up-to-date resume for immediate consideration!

GENERAL DESCRIPTION OF CLASS The Administrative Assistant provides a wide variety of secretarial, technical, or minor administrative related tasks in support of an agency program or operation. In addition to a general knowledge of agency operations, the work performed requires knowledge specific to at least one agency program or operation. RATE OF PAY / BENEFITS: $16.00 - $22.00 Per hour based off of experience. Benefits start after 60 days (Medical, Dental, Vision, 401K) DISTINGUISHING FEATURES Work consists of a variety of duties which differ in nature and sequence because of the particular characteristics of each transaction, case, or assignment. Numerous guides, instructions, regulations, manuals, precedents, etc., are applied in carrying out assignments. Guidelines and precedents are less detailed and explicit. Judgement is required in analyzing situations and making decisions on selecting the most appropriate course of action within the established procedures. DUTIES AND RESPONSIBILITIES Allocation of positions to this class will depend on the total work performed which may include one or a combination of the duties or tasks listed below: Secretarial/Administrative/Dispatcher: Serves as secretary to a supervisor or team; types a variety of correspondence, reports, memos, or other information from machine or voice dictation rough draft or general instructions; composes and types correspondence, reports, memos and other documents; may have authority to sign documents and/or correspondence on behalf of supervisor; receives telephone and personal callers; in absence of supervisor, screens calls which can be handled by the supervisor's subordinates, or other offices; makes referrals as appropriate; answers questions not requiring research or technical knowledge; receives and reviews incoming mail and requests for information; determines mail needing further research; gathers and assembles necessary information and submits to administrative superiors; responds to items not requiring supervisory review or resolution; maintains control records of information received, routed, assigned, or dispersed; initiates follow-up letters or memos; organizes and maintains filing systems; maintains supervisor's calendar and schedules appointments and conferences; assures that supervisor is fully briefed on matters to be considered before scheduled meetings; makes travel arrangements, arranges schedules of visits, makes reservations, notifies organizations, or officials to be visited; completes travel vouchers, expense claims, and reports; maintains attendance and other personnel and payroll records for work unit; keeps logs and statistics related to program or operation; takes minutes at meetings; performs budget related activities manually or by using a computer; participates in preparing budget projections for the biennium for personal services, services and supplies, and program budgets; monitors expenditures and compiles monthly status reports; reports deviations to supervisor; develops and revises office procedures; coordinates work on assigned projects. Record Processing/Technical: Performs specialized record processing activities requiring independent judgment to make decisions or select a course of action based on laws, rules, policies, and procedures within a particular program or operation. Some examples of records processing activities are as follows: 1) reviews applications, forms, or other documents for compliance with established criteria; ensures that all necessary documentation is provided and is complete: issues permits/licenses or denies applications based upon review; 2) issues authorized payments for services; determines and takes appropriate corrective action; 3) reconstructs account transactions showing charges, payments and adjustments; determines and initiates action within established policies and procedures to resolve problems with records, billings, payments, or charges; collects and compiles data requiring specialized program knowledge as well as judgment in selecting from a variety of reports, computer printouts, logs, etc.; makes presentations to staff, students, and clients to provide information regarding new and/or changes to policies and procedures of the work unit. Employees in this class review materials for proper completion and accuracy against manual and computer-generated reports, making corrections where needed; directly input information into computerized system or codes for input by others. Information and Assistance: Responds to inquiries about specific agency/program information and services or directs inquiries as necessary; explains and clarifies rules, processes, and procedures to clientele; provides information about services available; receives incoming calls and routes calls to appropriate staff. RELATIONSHIPS WITH OTHERS Employees in this class have regular contact in person, by telephone and in writing with agency staff, other State and Federal agencies and/or the general public in approving or denying applications for various licenses and permits; explaining criteria used as the basis for decisions made; collecting needed information to compile regular and special reports or complete records processing activities; providing requested information of a specific nature when responding to inquiries and complaints; scheduling appointments and arranging meetings and travel. SUPERVISION RECEIVED Employees in this class receive general supervision from a supervisor or manager. Work is assigned verbally and in writing by a supervisor, and in response to verbal and written requests from agency staff and the public. Work is reviewed upon completion or as problems occur for accuracy, timeliness, and conformance to agency laws, rules, policies and procedures. Employees apply criteria established in Oregon Revised Statutes, Administrative Rules, agency policies, and procedures as guidelines in responding to questions from agency staff, other agencies and the general public, and in determining conformance prior to processing of documents such as payments, billings, permits, and/or licenses. KNOWLEDGE, SKILLS, AND ABILITIES (KSA) General knowledge of proper grammar, punctuation, spelling, capitalization, and sentence structure. General knowledge of arithmetic (addition, subtraction, multiplication, fractions, decimals, and division). Skill in performing a variety of clerical functions at a technical or secretarial support level in an office. Skill in communicating orally and in writing with a variety of people answering questions and gathering and exchanging information. Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods. Skill in applying specific, well defined rules, regulations, policies, and procedures to work performed. Skill in typing (proficiency levels will be based on individual position requirements). Skill in operating typical office equipment such as calculator, photocopier, dictation equipment, microfiche, etc. (specific equipment skills will be based on individual position requirements). Ability to learn and work within specific agency operations, policies and procedures affecting assigned work. Ability to review technical forms or information for compliance with established criteria. Ability to gather and organize information or data and prepare reports. Ability to maintain confidentiality of agency records. Some positions in this class may require one or more of the following: Skill in operating a computer terminal or microcomputer to enter, update, correct, and retrieve information. Skill in taking shorthand (proficiency levels will be based on individual position requirements). NOTE: The KNOWLEDGE and SKILLS are required for initial consideration. ABILITIES may be required for initial consideration, at any time during the selection process, or during a trial service period as a final stage of the selection process. Some duties performed by positions in this class may require different KSAs. No attempt is made to describe every KSA required for all positions in this class. Additional KSA requirements will be explained on the recruiting announcement.

The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers. Responsibilities: Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings Capturing key meeting notes and distributing follow-ups Assist CEO in general calendaring and travel logistics Assist C-suit with miscellaneous ad-hoc project and tasks Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements Sourcing and interviewing of potential external partners (speakers, trainers, etc) Requirements: Familiarity with Asana or the ability to learn a new project management tool Familiarity with Slack or the ability to learn a new communication platform Familiarity with Microsoft office suite 4 years' experience in administrative role reporting directly to upper management. Superb written and verbal communication skills. Strong time-management skills and the ability to organize and coordinate multiple projects at once. Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge Ability to keep company confidences Desired skills: Excellent written communication Ability to keep information, tasks, and follow-ups organized Ability to maintain confidential information Robust and flexible problem-solving skills Ability to work independently and execute projects with minimal direction Experience: 1 2 years' experience managing Executive Assistant type tasks virtually Work Model: Remote position, able to work in the office but not mandated (Brooklyn, NY). Attend mandatory quarterly company meetings in-person at New York City HQ (paid for by the company). Additional job requirement: This job position requires in-person work as stated above, and therefore as company policy, you must be fully vaccinated against the COVID-19 virus. Proof of vaccination will be requested before your first in-person work assignment. Here are just a few elements of our culture that you can look forward to: An inclusive environment amplifies our employees' voices in fundamental conversations A staff of ambitious people who want to set roots down with us and advance in their career Ongoing Diversity, Equity & Inclusion training Volunteer and mentorship opportunities with various NYC-based organizations A safe space to let your ideas be heard and truly make an impact in the type of day-to-day you have always wanted Sustainability initiatives like composting, recycling and clean energy - and pursuing B-Corp certification! Shared core values among staff who are passionate about what they do Some benefits & Perks: Health, dental, vision and life insurance 401(k) matching Short and long-term disability Paid parental leave Quarterly product allowance + product discount (70% off!) Paid vacation, sick and holiday time Classpass Headspace EAP Paid volunteering hours

Amarr, part of global opening solutions company ASSA ABLOY, is hiring a process-oriented Office Administrator to join our distribution center team in Portland, OR. This is the ideal position for the person who loves handling a wide variety of responsibilities in a fast paced, high volume environment. In this position you will: Efficiently answer and respond to telephone calls and customers' needs Receive and process customer orders and invoices on a daily basis Provide product quotes to customers Develop a strong understanding of product line and services offered Assist in inventory control, including purchase order receipts and transfers Maintain daily receipts and bank statements Maintain customer files and pricing Assist in production, product pick-up, and product delivery schedules Required Experience: High school diploma or equivalent One year prior office administrative experience or related experience, preferably in the building supply industry Clear and effective written and oral communication skills High attention to detail and accuracy Ability to work quickly and accurately in a fast-paced environment The Details: This position is Monday - Friday from 7:30am - 4pm with occasional overtime. Pay starts at $21-23 and benefits include Medical/Dental/Vision, Paid Time Off (13 days in your first year that you start earning immediately), Paid Holidays from day one, tuition reimbursement, and a 401k plan (with an automatic 3% company contribution, regardless of if you contribute!). At Amarr, we welcome the unique perspectives that each individual brings to our team. We are passionate about creating an inclusive and welcoming environment where everyone feels valued and can truly be their authentic selves. We believe that our diversity fuels our creativity and innovation, helping us to excel and lead in our industry. Join us, and let's build a future where equal and equitable opportunities are available to all. As one of North America's leading garage door manufacturers, Amarr Company takes pride in fostering a culture where employees enjoy many opportunities for career growth, rapid advancement, and relocation to some of America's most desired cities. Although Amarr Company is an international business, employees enjoy a family-oriented, caring culture and rewarding work environment. Amarr Company offers competitive wages, generous benefits, and a bonus program for every employee. At Amarr Company, the door is always open and there is no ceiling to your career growth. #amarrcareers #adpamarrcareers All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Amarr is an E-Verify participant.

Office Coordinator Salary Range: Starting salary is $20 to $22/hour Type: Full-Time, Non-exempt Benefits: Health coverage, generous PTO package is filled About African Road "The work of African Road is not charity or aid - it is empowerment for transformation, fueled by faith, friendship and stories of hope." African Road works in partnership with local Changemakers in East Africa who are committed to healthy, thriving and economically empowered communities. African Road values community driven development and invests in local leaders to facilitate transformational, grassroots change. This work takes many forms, all led by East African Changemaker leaders. Examples include, but are not limited to: training and funding for Rwandan widows who are survivors of genocide to start and expand their own businesses; helping a region's most marginalized tribal group to gain citizenship in Burundi; and providing business start-up funding to bring sustainable sources of income to girls escaping gender-based violence in Tanzania, and for genocide orphans in Rwanda. Relationships are at the heart of African Road. The organization is committed to respectful friendship with local Changemakers and their communities. African Road values and travels the long road of learning, listening and walking together. Concurrently, African Road invests in creating community on this side of the world, offering opportunities for learning, engagement and transformation. African Road builds bridges of meaningful connection for positive change through: funding, learning through travel, access to first-hand reports and data, and opportunities to become a champion for East African communities and partners. Learn more about African Road's impact at AfricanRoad.org. This role will support the efforts and mission of the organization from Oregon. About You We are seeking a candidate who possesses a friendly, warm, professional and supportive demeanor. This candidate will also have the skills to problem solve, juggle multiple tasks and improve the overall efficacy of our office operations. This job is for you if: * You have a passion for African Road's mission. You will have an opportunity to travel to East Africa once for an orientation trip. * You are highly organized and value systems and processes, all while remaining flexible and agile in dealing with people and managing multiple tasks. * You take great pleasure in providing support to others. * You engage and interact with professionalism, humility, warmth and care, and feel comfortable having patient, thoughtful communication with a broad array of people. * You are a skilled proofreader and editor. * You value time management and keeping projects on schedule. * You are able to take initiative and operate independently yet you have a willingness to collaborate with others. * You value working as a member of a team. * You value learning and are not afraid to ask questions. * You respect people from a wide range of religious traditions and faith practices, political and philosophical beliefs, and affiliations and backgrounds. * You demonstrate timeliness and accuracy, and operate with integrity, joy, patience and kindness. * You enjoy utilizing spreadsheets and CRM tools to track details closely. Position Overview The Office Coordinator is a key support role responsible for the day-to-day coordination of African Road's office. Working well on a small team, and providing support to the Executive Director and Finance Director, the Office Coordinator performs functions integral to the nonprofit's continued success, and interfaces with all aspects of office administration such as some light bookkeeping, donor CRM management, scheduling and general office functions. This position is an opportunity to strengthen a growing nonprofit while making a measurable impact on the quality of life for those in Eastern Africa. The ideal candidate has experience working in administrative roles, and feels a connection to African Road's work. Essential Functions Financial: * Utilizes data from Excel, DonorPerfect or other CRM for use in donor communications or organizational reporting. * Enters donor data in the DonorPerfect or other CRM database to ensure accurate and timely gift processing and with a value of building connection and creating historical records of donor relationships. * Responds to inquiries from donors in consultation with the Executive Director. * Completes basic financial management duties including remotely depositing checks received, preparing deposit reports, following up on filed credit card donations, tracking pledges and fundraising campaigns, and completing monthly bank reconciliations for accurate CRM donation management. * Supports, as needed, the Finance Director by managing aspects of the organization's Accounts Receivable (AR). Administrative: * Serves as the first, professionally responsive, point of contact for African Road's U.S. community, composed of partners, donors, funders, volunteers and more. * Completes day-to-day administrative tasks such as filing, processing mail, ordering office supplies, answering and returning phone calls, and other functions necessary for daily operations. * Assists with maintenance of google drive and other office accounts * Maintains and organizes the organization's supply room and filing cabinets and keeps shared office space tidy. * Coordinates and tracks mailing projects to the African Road community. * Provides Executive Director administrative support as needed * Proofreads and edits a variety of documents such as reports, grant applications, and letters to donors. * Works with and coordinates the intern and volunteer activities. * Maintains and organizes Constant Contact. * Coordinates scheduling and calendars for the team and committees. * Takes notes for all team meetings, tracking and following up with action items. Programs and Events: * Assists with event coordination including support for planning, tracking registration and sponsorships; interfacing with volunteers, assistance with setup, tear down and transporting event supplies/equipment. * Assists the Finance Director with tracking and gathering information from a variety of partners and prepare reports for multiple audiences as needed * Directly supports the Finance Director by assisting with travel coordination for Learning Trips to partner communities in East Africa * Tracks fundraising campaigns. * Coordinates meetings and facilitate regular team calendaring Other tasks as assigned. Required Qualifications * Experience with database management with Google Drive and MS Office products. * Familiarity and experience with nonprofit administration systems (CRM) is a plus * Familiarity with data entry and CRM platforms * Working knowledge of general bookkeeping * Demonstrated ability in written and verbal communication to serve as a point of contact * Experience with and agility in using Excel and spreadsheets. To Apply: To apply, submit a cover letter and resume in a single PDF via email to ******************. The cover letter should be concise, compelling, and outline the specific ways in which you would be a good fit for this position. You can download a pdf of the full job description here. Thank you for your interest! Equal Employment Opportunity Statement African Road is an equal opportunity employer, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. As part of this commitment, African Road will ensure that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. Listing Type Jobs | On-Site Categories Clerical/Administrative | Nonprofit | Office Position Type Full Time Experience Level Entry Level Employer Type Direct Employer Salary Min 20 Salary Max 22 Salary Type /hr.

Clackamas County Bank Administrative/Cash Management Specialist The individual serving in this position will perform a wide range of back-office functions for the bank such as bookkeeping/accounting, on-line banking customer support calls, ACH origination, audit preparation, fraud monitoring and accounts payable. See below for a more extensive list. Many responsibilities listed are time sensitive and require close attention to detail. Some duties are assigned as primary responsibilities and others in a backup capacity. The Administrative Specialist reports to the department supervisor. The individual in this position will generally have at least 3 years of related bank/accounting experience and is able to quickly achieve mastery of the duties and responsibilities. Specific training will be provided on the job. This is an excellent opportunity for someone to build on existing skills and is interested in a financial industry career path. ESSENTIAL DUTIES AND RESPONSIBILITIES FOR CCB'S CASH MANAGEMENT SPECIALIST Technical Skills and Duties -Ten Key by touch -Online Banking customer support -Business online banking set up and processing -Incoming and outgoing wire processing -Import & balance inclearings -Process cash orders & shipments -ACH origination -Mobile deposit processing -Fixed assets -Prepaid accounts -Answering phone calls -Solid knowledge and experience using a personal computer, including word and excel and adobe -Operational knowledge and experience of a mobile device -Knowledge of how debits/credit entries work -Fed returns -Balance and Income statement knowledge -Bond portfolio management -2644 reporting -Public Funds reporting -Cash Management -Build & run query reports -Accounts payable (QuickBooks) -Call report accounting & filing Customer Contact Skills -Ability to communicate/assist customers in a pleasant tone and professional manner in person and over the phone with ATM and/or Online Banking issues. -Listen for opportunities to cross-sell Sales/Referrals: -Offer bank services and refer business to the bank and volunteer at community events -Stay current on and support marketing efforts -Responsible for ensuring that individual calling goals are met Work Performance -Meet established attendance standards -Adhere to posted times for breaks and lunch so workflow is consistent -Utilize time in a productive way -Adhere to confidential policy guidelines -Adhere to operational procedures -Establish priorities -Cooperate when asked to help others -Be courteous to co-workers -Dress appropriately -Take initiative to ask for additional work QUALIFICATIONS EDUCATION and/or EXPERIENCE Must have a high school diploma or general education degree (GED), or 3 (three) years related experience and/or training, or equivalent combination of education and experience. INTERNAL EDUCATION Keep current on learning about bank services and products. Successfully complete all assigned reading material and required compliance training. LANGUAGE SKILLS Have the ability to read and comprehend simple instructions, short correspondence and short memos. Have the ability to write simple correspondence and be able to effectively present information in one-on-one and small group situations to both customers and other employees of the organization. MATHEMATICAL SKILLS Have the ability to calculate and balance bank accounting data. REASONING ABILITY Have the ability to follow written and oral instructions and be able to research situations and solve job-related problems. PHYSICAL DEMANDS Be able to work in a moderately noisy environment with phones, computers and calculators. Occasionally be able to lift up to 25 pounds. COMPUTER SKILLS Understand and be able to apply computer skills to communicate effectively within the organization using word processing to format letters or correspondence, set-up and maintain electronic folders/files; send/save attachments. Depending on the position, have a basic understanding of accounting software to develop reports and forms such as spreadsheets/tables using Microsoft excel. Be able to use email for communication (internal and external) and access outside websites as well as interface with the bank's network.

We are hiring an Office Admin/Coordinator for our client, a moving and storage company in Wilsonville, OR! We're looking for a reliable and motivated individual with a positive attitude, strong work ethic, and the ability to thrive in a fast-paced environment. Join us on this journey, and let NEXTAFF of Beaverton help you grow. Apply today! What you will receive as an Office Admin/Coordinator: Starting Pay: $20-21/hr (depending on experience) Shift: Monday - Friday : 8am to 5pm (Saturdays OT as needed) Medical, Dental, and Vision Available Contract-to-Hire Located in Wilsonville, Oregon Paid weekly (every Friday) What you will be doing as an Office Admin/Coordinator: Customer Service & Communication Serve as the first point of contact for customers via phone, email, and in-person Address customer inquiries, concerns, and scheduling requests promptly and professionally Maintain a sense of urgency and empathy when handling service issues or complaints Phone and Call Center Support Handle a high volume of incoming and outgoing calls related to move coordination, follow-ups, and appointment confirmations Relay information accurately to the dispatch and operations teams Office Coordination & Administrative Tasks Manage office supplies and ensure a clean, organized workspace Support office staff with scheduling, document filing, and internal communication Coordinate with field crew and warehouse staff to ensure daily operations run smoothly Data Entry & Record Keeping Input customer data, service details, and transaction records accurately into internal systems Maintain and update spreadsheets using Microsoft Excel Ensure all documentation is complete, organized, and compliant with company policies Software & Technology Use Utilize Microsoft Outlook for internal and customer communications Create, edit, and manage Excel spreadsheets for scheduling and reporting Learn and adapt to industry-specific software platforms as required What you need to have as an Office Admin/Coordinator: What you need to have: Superior customer service skills (Required) Previous phone or call center experience (Preferred) Strong computer literacy, with proficiency in Microsoft Outlook and Excel (Mandatory) Excellent multitasking and organizational abilities Prior office and data entry experience (Preferred and Required, respectively) A proactive attitude and ability to handle time-sensitive situations Dependable transportation to and from work Must be able to pass a background check and drug screening Subscribe, Follow, Like, Tweet Us! #nextaffpdx

Service Center McMinnville Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY * Benefits from day one: Immediately eligible for medical, dental and vision * Industry Comparable Pay - Paid weekly and eligible for overtime * Paid Vacation & Holidays - Can begin accruing day 1 * Career growth opportunities - we promote from within! * A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: * 2+ years of experience within a customer facing environment * 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) * Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE * Effective verbal and written communication skills * Ability to navigate multiple software systems, i.e., Microsoft Office Suite * Work through competing priorities and adapt easily to a fast-paced environment * Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

Your Legal Career Starts Here! Are you detail-driven, organized, and energized by helping a team deliver exceptional legal service? Come grow with us at Cosgrave Vergeer Kester LLP, where you'll play an essential role in supporting our Legal Assistants and Attorneys. About the Job We're looking for a Legal Assistant - Project Assistant to join our collaborative team. In this entry-level role, you'll gain valuable exposure to a professional law firm environment while assisting with the administrative and clerical work that keeps our legal teams running smoothly. From managing documents and case files to preparing correspondence and supporting workflow, you'll be part of a team dedicated to excellence and efficiency. If you love organizing, multitasking, and contributing to meaningful work, this could be your perfect fit. You - Have at least 1 year of general office experience (law firm or professional services experience preferred) Are tech-savvy and proficient in Microsoft Office (Word, Outlook, Excel); experience with document management systems a plus Communicate clearly and professionally, both in writing and in person Pay attention to detail and take pride in accuracy Thrive in a team-oriented environment but can also work independently Are dependable, flexible, and eager to learn Us - A well-established Portland law firm known for integrity, professionalism, and high-quality service A supportive, team-focused workplace that values collaboration and mentorship A culture that balances tradition with innovation, we take our work seriously, but not ourselves Committed to ethical excellence, community involvement, and maintaining a positive work environment What You'll Do Provide administrative and clerical support to Legal Assistants and attorneys Prepare, proofread, and organize correspondence and legal documents Assist with docketing, calendar updates, and deadline tracking Handle mail distribution, scanning, copying, and file maintenance Help prepare binders, document sets, and other materials for client matters Support general office projects and provide backup assistance (including reception, as needed) What We Offer At Cosgrave, you'll find a community and team environment where your work truly matters. Our open-door culture encourages collaboration and mentorship, and our team connects through firm lunches, happy hours, outings, and even a company softball team. Events happen both during the workday and after hours, making it easy for everyone to join in. We back our culture with benefits that support your health, future, and balance: Medical, Dental & Vision Insurance with multiple plan options Time Off to Recharge - enjoy 10 firm holidays, 3 personal days, and sick time Retirement Plan with Firm Contributions to support your future Paid Family & Medical Leave plus firm-paid Disability & Life Insurance HSA with firm contribution, plus FSA options Employee Assistance Program with counseling, childcare, financial, and wellness resources Competitive pay for the meaningful work you do At Cosgrave Vergeer Kester LLP, you'll discover a place to grow your career while feeling supported, valued, and connected. Ready to take the next step in your legal career? Apply today and join us in delivering outstanding service, to our clients, our colleagues, and our community.

This job posting is anticipated to remain open for 30 days, from 05-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Hazen & Sawyer is seeking an Office Administrator based either in our Portland, Oregon or Seattle, Washington regional offices with periodic travel to the other office as needed for support. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water." Our work includes planning, design, and oversight of construction of environmental infrastructure - for water, wastewater, and stormwater management. We foster a work environment low on bureaucracy and high in creativity. We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK. Responsibilities: Executive Support Support Regional Management Team. Coordinate schedules to set meetings with others. Keep track of requirements for licensure and continuing education. Assist with expense reports Coordinate with vendors, schedules, purchasing, budget, office layout/colors. Maintain status and provide the service for contractual needs. Operations Support Assist with scheduling interviews. Assist HR with onboarding. Prepare for new hire with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates. Plan, coordinate, and/or support activities and events Coordinate venues, vendors, budget, invite list, research activities. Arrange catering for meetings and events. Support client contact list maintenance. Coordinate travel arrangements for local staff or staff visiting local offices. Responsible for general office upkeep, cleaning, organization, mail, etc. Responsible for equipment and supplies inventory and management. Primary contact for building management, maintenance, safety, security. Coordinate posts for Hazen's internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc. Document Control Contract management (File and maintain project contracts). Document formatting. Quality Assurance/Quality Control (QA/QC) and technical editing of documents. Assist in printing and binding documents. Construction phase services include logging and managing submittals, requests for information, field orders, change order requests, pay applications, etc. Reporting / Invoicing Coordinate Northwest region projections with regional tracking (workload, staffing, revenue, marketing, etc.) Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting. Directed administrative support to the Project Managers and the Project Directors. Business Development Support Marketing and Business Planning Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts. Assist with proposal development including scheduling, editing, and interview preparation. Qualifications: A minimum of seven years of direct hands-on experience as an administrative assistant. Prior experience in a professional services firm preferred. Experience in the engineering industry a plus. High School Diploma required. Professional degree preferred. Ability to multitask and prioritize work as needed. Ability for occasional travel, usually a day trip, to the other regional office (Seattle or Portland). Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors. Strong multi-tasking skills - manage priorities, coordinate multiple/concurrent projects. Demonstrates strong work ethic; develops efficient work methods and is detail oriented. Proficiency in Microsoft Office Suite - Word, Excel, Outlook, PowerPoint. Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required. Ability to learn new tools quickly. A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment. Ability to work independently and under the pressure of deadlines. Experience working across multiple time-zones What We Offer: Comprehensive health benefits (medical, dental, vision, and prescription plans) Pre-tax flexible spending plans for medical, dependent care, and transportation Short and long-term disability, and employer paid life insurance Paid holidays, floating holidays, and paid time off (PTO) Employer-contributed 401(k) plan and additional financial planning support Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships Starting pay range for this position depends on skills, experience, education and geographical location

Service Center Hillsboro Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $18.00 to $22.00 per hour BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 115 Mcnary Estates Dr Ste C, Keizer, OR This job posting is anticipated to remain open for 30 days, from 10-Dec-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $23.85 **Hiring Maximum:** $25.35 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Job Description Hazen & Sawyer is seeking an Office Administrator based either in our Portland, Oregon or Seattle, Washington regional offices with periodic travel to the other office as needed for support. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water." Our work includes planning, design, and oversight of construction of environmental infrastructure - for water, wastewater, and stormwater management. We foster a work environment low on bureaucracy and high in creativity. We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK. Responsibilities: Executive Support Support Regional Management Team. Coordinate schedules to set meetings with others. Keep track of requirements for licensure and continuing education. Assist with expense reports Coordinate with vendors, schedules, purchasing, budget, office layout/colors. Maintain status and provide the service for contractual needs. Operations Support Assist with scheduling interviews. Assist HR with onboarding. Prepare for new hire with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates. Plan, coordinate, and/or support activities and events Coordinate venues, vendors, budget, invite list, research activities. Arrange catering for meetings and events. Support client contact list maintenance. Coordinate travel arrangements for local staff or staff visiting local offices. Responsible for general office upkeep, cleaning, organization, mail, etc. Responsible for equipment and supplies inventory and management. Primary contact for building management, maintenance, safety, security. Coordinate posts for Hazen's internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc. Document Control Contract management (File and maintain project contracts). Document formatting. Quality Assurance/Quality Control (QA/QC) and technical editing of documents. Assist in printing and binding documents. Construction phase services include logging and managing submittals, requests for information, field orders, change order requests, pay applications, etc. Reporting / Invoicing Coordinate Northwest region projections with regional tracking (workload, staffing, revenue, marketing, etc.) Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting. Directed administrative support to the Project Managers and the Project Directors. Business Development Support Marketing and Business Planning Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts. Assist with proposal development including scheduling, editing, and interview preparation. Qualifications: A minimum of seven years of direct hands-on experience as an administrative assistant. Prior experience in a professional services firm preferred. Experience in the engineering industry a plus. High School Diploma required. Professional degree preferred. Ability to multitask and prioritize work as needed. Ability for occasional travel, usually a day trip, to the other regional office (Seattle or Portland). Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors. Strong multi-tasking skills - manage priorities, coordinate multiple/concurrent projects. Demonstrates strong work ethic; develops efficient work methods and is detail oriented. Proficiency in Microsoft Office Suite - Word, Excel, Outlook, PowerPoint. Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required. Ability to learn new tools quickly. A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment. Ability to work independently and under the pressure of deadlines. Experience working across multiple time-zones What We Offer: Comprehensive health benefits (medical, dental, vision, and prescription plans) Pre-tax flexible spending plans for medical, dependent care, and transportation Short and long-term disability, and employer paid life insurance Paid holidays, floating holidays, and paid time off (PTO) Employer-contributed 401(k) plan and additional financial planning support Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships Starting pay range for this position depends on skills, experience, education and geographical location