Branch office administrator jobs in Victorville, CA - 225 jobs

Realty ONE Group, Inc. is a full-service residential real estate brokerage firm that focuses on attracting successful agents by providing more service and support while allowing them to keep more of their commissions. Job Description This is a temporary position but we are always looking to add permanent members to our team. Responsibilities Include: Answering multi-line phones, scheduling appointments, maintaining overall office appearance and standards, problem solving and assisting Office Manager with additional business related duties. Qualifications Excellent Communication and Written Skills Professional Appearance and Phone Skills Ability to Multi Task Excellent Computer Skills: Microsoft Office/Word/Excel/PowerPoint, Social Media Facebook, Instagram, etc Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Job Title: Office Administrator Industry: Commercial Kitchen Equipment Repair & Service The Office Administrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients. Key Responsibilities Create, process, and manage work orders for service technicians Monitor and manage service-related email inboxes, responding promptly and professionally Create and maintain new customer records and databases, ensuring accuracy and completeness Answer and route incoming phone calls in a professional manner Update and manage customer, vendor, and service portals as required Support system integrations between service platforms, customer portals, and internal tools Coordinate scheduling information between office staff and technicians Maintain organized digital and physical records Assist with general office administrative duties as needed to support companies success. Qualifications Previous experience in an administrative or office support role (service or repair industry preferred) Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency with email systems, databases, and web-based portals Ability to multitask in a fast-paced service environment Familiarity with work order or field service management systems is a plus High school diploma or equivalent required; additional education or certifications a plus

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Job Title: Office Administrator Industry: Commercial Kitchen Equipment Repair & Service The Office Administrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients. Key Responsibilities * Create, process, and manage work orders for service technicians * Monitor and manage service-related email inboxes, responding promptly and professionally * Create and maintain new customer records and databases, ensuring accuracy and completeness * Answer and route incoming phone calls in a professional manner * Update and manage customer, vendor, and service portals as required * Support system integrations between service platforms, customer portals, and internal tools * Coordinate scheduling information between office staff and technicians * Maintain organized digital and physical records * Assist with general office administrative duties as needed to support companies success. Qualifications * Previous experience in an administrative or office support role (service or repair industry preferred) * Strong organizational and time-management skills * Excellent written and verbal communication skills * Proficiency with email systems, databases, and web-based portals * Ability to multitask in a fast-paced service environment * Familiarity with work order or field service management systems is a plus * High school diploma or equivalent required; additional education or certifications a plus

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Job Title: Office Coordinator Reports To: Assistant Director of Leasing and Marketing Compensation: $21.00-$22.00 per hour and comprehensive benefits package FLSA Status: Non-Exempt Summary Reporting to the Assistant Director of Leasing and Marketing, the Office Coordinator assists in daily operations of the office. The person will serve as the critical “first contact” in The Daumier office by greeting / serving students and the public in person and by phone, supporting front desk operations, maintaining records on all current residents, archiving inactive resident records, researching and resolving issues related to resident satisfaction, assisting in showing and leasing apartments to prospective students, and monitoring and updating the electronic resident information system. Essential Duties and Responsibilities Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Answers incoming phone calls and handles each call accordingly. Transfers calls to the Assistant Director or Director of Operations when appropriate. Provides administrative support to the Assistant Director and The Daumier team. Receives, sorts, and routes mail; distributes resident mail to mailboxes and contacts students for package pick-up as needed. Maintains office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Performs other clerical duties as needed, such as filing, photocopying, and collating. Evening and weekend work is required as event and office needs dictate. Serve as essential personnel during major emergencies affecting campus (i.e. pandemic, inclement weather, fire, natural disasters, etc.) Serve in the professional staff on-call rotation. Other duties as assigned. Office Management Maintains a professional, yet friendly, atmosphere in the office and other areas where prospective and current residents meet. Maintain and organize the leasing office as needed by stocking supplies, coffee machine maintenance, and overall cleanliness of the office. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain and organize resident records Assists staff with special projects/events; may include the processing of forms, creation of separate databases, coordination of typed material, design of promotional materials, room reservations, final resolution, and attendance of the event Placing, removing, and updating banners, balloons, signs, flags, etc Maintain open communication with management team. Leasing/Marketing Leads tours with prospective residents, Western University visitors, and other guests while providing handout materials. Participates in outreach marketing activities Assist with facilitating new applicant process prior to move-in Assist with weekly and monthly reporting Occasionally will be asked to perform external market outreach at nearby businesses, organizations, etc. Resident Accounts & Retention Assists Resident Accounts Coordinator in accounts receivables, including making payments to vendors; monitoring discount opportunities; resolving purchase orders, contracts, invoices, or payment discrepancies and documentation. Contributes to cleanliness and curb appeal of the community on a continual basis. Assists in planning resident functions and encourages resident interactions. Assists residents in completing service request for quick turn-around. Willingness to participate in training to comply with new or existing laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or general education degree (GED). Bachelor's degree preferred. Two to three years' of clerical/ administrative support services required. Knowledge of general office procedures and practices is preferred. Familiarity with Western University and / or working with college students is preferred. Knowledge of operating office equipment such as a label maker, copier, and computer Knowledge of Microsoft Word, Excel, and Outlook. Strong organization and record keeping skills. Experience in customer service, preferably in hospitality or student housing. Live within 45 minutes of property - Ability to respond to emergency on-call responsibilities. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not an employment agreement. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible. To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.

We are looking for a Data Entry Clerk to type information into our database from paper documents. Responsibilities Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners Type in data provided directly from customers Verify data by comparing it to source documents Update existing data Retrieve data from the database or electronic files as requested Perform regular backups to ensure data preservation Skills Proven experience as data entry clerk Fast typing skills; Knowledge of touch typing system is strongly preferred Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.) Working knowledge of office equipment and computer hardware and peripheral devices High school degree or equivalent

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our Chino Hills, CA location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

The Patient Service Representative I performs clinic front desk responsibilities related to answering phones, gives patient necessary information, take messages or transfer calls to appropriate individual; Check-in, discharge and scheduling of patients effectively to help ensure efficient operations and patient flow, while acknowledging and respecting patients, families of various diverse backgrounds, cultures and lifestyles, under the supervision of the clinic Manager. Appropriately maintains patient records in a confidential manner. Performs daily bookkeeping tasks. Duties/Responsibilities: Receives and greets patients. Make patients feel comfortable, at ease and welcome to the clinic practice by engaging patient and/or parent in conversation. Informs patients about programs and services at Unicare Community Health Center.Assists with applications and/or refers patients for various services.Check in patients upon arrival and be able to direct patient to correct point of contact upon arrival.Gather medical history and insurance information from patients.Ensure availability of treatment information by retrieving and updating patient records.Obtains required signatures on consents and distribute patient information and compliance literature.Notifying providers of patient arrivals.Leads and directs patients for their health exam.Perform on-going customer service/patient care by answering multi-line telephone professionally and with a "smile" ready to serve them.Document conversations as needed.Schedule patients over the telephone and in-person.Completes the fee ticket, collects payment and insurance information.Utilizes Electronic Practice Management (EPM) system to schedule appointments.Assembles patient charts and maintains appropriate forms in the charts.Maintain patients' files. Enters appropriate data into the Electronic Health Record (EHR) as necessary.Copies and sends patient's medical record upon written patient request.Types patient letters, correspondences, request for services and referrals.Receives and distributes the daily documents received by courier, mail or fax.Interprets for the providers and staff as needed.Check out patients upon appointment completion. Schedule for future appointments.Perform general office duties, such as document preparation, scanning, mailing and filing. Non-Essential Functions As directed by the Clinic Manager, performs other related and/or necessary tasks to achieve organizational and programmatic goals and objectives. Professional Requirements Maintain good attendance, arrive on time ready and prepared to perform job functions daily. Represent the organization in a positive and professional manner at all times. Be professional and courteous at all times to patients, visitors and/or co-workers, treating them with dignity and respect at all times. Interpersonal skills to interact positively with patients who may be upset or stressed. Maintain clean, neat work area. Adhere to dress code, appearance is neat and clean. Maintain current license, registrations and/or certifications. Maintain patient confidentiality at all times. Maintain regulatory requirements, including all state, federal and local regulations. Comply with all organizational policies and standards regarding ethical business practices. Communicate the mission, ethics and goals of the organization. Participate in performance improvement and continuous quality improvement activities. Maintain confidentiality of patient PHI, and any other related information according to clinic privacy practices and HIPAA. Attention to detail to schedule patients correctly and communicate scheduling difficulties with providers. Must have reliable transportation. Qualifications High School Diploma or GED required. One-year (1) clerical or receptionist experience. Medical office experience preferred. Customer service experience preferred. Bilingual in English/Spanish required. Knowledge, Skills, and Abilities Requires a comprehensive knowledge of behavioral health in outpatient settings. Familiarity, knowledge of medical terminology. Ability to write legibly and do basic mathematics software programs. Ability to use computers or other electronic device to utilize HER system and companion software. Possess personal qualities of integrity, credibility, and commitment to corporate mission. Knowledge of Electronic Health Records Good communication skills: verbal, listening, interpersonal Organizational skills with ability to multi-task Accuracy with strong attention to detail Problem-solving skills with ability to manipulate schedule as needed Time management and prioritization skills Ability to maintain professional demeanor and appearance Flexibility with ability to adapt to change Excellent people skills, with an ability to partner with a dynamic leadership team. Flexible and able to multitask; can work within an ambiguous, fast-moving environment, while also driving toward clarity and solutions; demonstrated resourcefulness in setting priorities. Maintain current knowledge of policies and procedures as they relate to safe work practices. Follow all safety procedures and report unsafe conditions. Ability to work with a diverse population. Willing to work flexible hours, including evening and/or weekends. Must be self-directed and work productively with minimal supervision. Ability to work effectively as a member of an interdisciplinary team Demonstrated proficiency in using Microsoft applications such as Word, Excel, Access, and Outlook. Physical Requirements and Environmental Conditions Prolonged periods of sitting and working on a computer. Frequent wrist, hand, and finger dexterity to perform motor function. Position requires light to moderate work with 25 lb. maximum weight to lift, push, pull and carry. Full range of body motion requires twisting body, pushing, pulling, reaching, bending, stooping, and handling objects with hands and/or fingers, listening, talking, and/or hearing, and seeing. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of the position. Working Conditions Non-Ionizing Radiation (microwaves) Hazardous Exposure (chemical [E.G. Latex]) Work Schedule You will generally be scheduled to work each day Monday through Friday, with starting times each day varying between 8:00 a.m. and 9:00 a.m. and ending time between 5:00 p.m. and 6:00 p.m., as required to meet the operational needs of the company. There will be occasional Saturdays as needed. You will need to travel to other clinic locations as needed for cross coverage support. Our Mission The mission of Unicare is to be a community health care organization that treats everyone with dignity, respect and cultural sensitivity to help create an environment in which all can prosper.

Job Summary: The Office Coordinator works under the supervision of the Director of International Student for matters relating to the pre-I-20 and I-20 processing, reporting, and compliance. Duties and Responsibilities International Office Coordinator will oversee the daily operations of the International Office. International Office Coordinator will have an official signatory role as a Designated School Official (DSO). A DSO is responsible for overseeing student compliance with the Student and Exchange Visitor Information System (SEVIS) and USCIS regulations, ensuring that international students are able to maintain their legal immigration status while enrolled. The role includes providing guidance, support, and regulatory assistance. Maintain and update student records in SEVIS database. Issue forms I-20 (Certificate of Eligibility) for F-1 visa students. Accurate and timely report on international students' status, including enrollment, address changes, academic progress, program, completions, and changes in student status. International Office Coordinator will be a member of NAFSA (Association of International Educators), belong to a minimum of two NAFSA Networks, and attend the regional NAFSA Conference. To ensure La Sierra University's compliance with USCIS regulations and SEVP (Student and Exchange Vistor Program) policies. Importance of staying updated on changes in immigration policies and ensure that La Sierra and its students remain compliant with these changes. Monitor students' immigration status and assist them in maintaining F-1 status. Develop and coordinate processes for responding to questions and concerns from international students related to immigration issues, application, and registration. Advise and assist international students on immigration regulations, including visa processes, work authorization, travel, and maintaining status. Prepare and submit timely and accurate immigration paperwork, filing, and database support in our TerraDotta software system. International Office Coordinator will assist in coordinating orientation typically 3-5 days prior to start of Fall, Winter, and Spring Quarters, as well as, assist in immigration, tax, and employment workshops. Provide excellent service to customers (students, faculty, staff, and community members) who visit the Office of International Student Services. Survey students during the year to monitor their campus experiences, cultural events, and office efficiency. Assist with coordination of special events (International Education Week, Off-campus cultural experiences, etc.) Supervise one student employee. Assist International Student Association with planning extracurricular social activities and driving to different cultural venues. Complete miscellaneous duties as assigned by supervisor. Knowledge, Skills, and Competencies Knowledge of office procedures and computer software systems (Excel, Microsoft Office Suite). Strong typing skills a must. Strong organizational, communication, and counseling skills. Attention to detail and accuracy in reporting. Problem-solving attitude to approaching issues, while exercising independent judgment and ethical decision-making. Help maintain the International Student Services web page, Instagram, and Facebook pages. Ability to work with diverse student populations and handle sensitive information with confidentiality. Bilingual skills are preferred. Credentials and Experience Bachelor degree preferred. Experience in international educational with knowledge of USCIS, SEVP, and SEVIS regulations preferred. Minimum two years of office experience. Must be a US citizen or LPR. Must be reliable, accurate, flexible and work well both independently and as a team player. Banner experience preferred. Possess a Driver's License Physical/Mental Demands Challenging, dynamic, and fast paced office environment that can be stressful due to the number and diversity of students requesting assistance and requiring quick updates to I-20s. Physical labor is minimal. Some weekend and after hour work may be required Wage Range: $20.81 to $24.50 per hour, plus generous benefits Comprehensive health coverage available Tuition Assistance 10 Paid Holidays FSA, Pet Insurance, Legal Services, Identity Protection Services, and more!

Pay range: $18-$20 hourly About Us ADESA, a Carvana owned company, currently operating over 50 locations throughout the US. Our Auto Auctions, some up to 200 acres, provide a wide array of vehicle services including repair & reconditioning, auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more. We work in a service industry and embrace a "we" versus "I" culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do. We're excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA! Role and Team Reporting to the designated manager, the Account Admin assists in obtaining required information and helps with the completion of necessary paperwork for sale of vehicles and assists with and performs various administrative and clerical duties relating to the sale for one or more of the following departments: Consignment, Factory, Fleet/Lease or Commercial Account in accordance with corporate guidelines to ensure maximum dollar sales volume in the most profitable way possible. Responsibilities Make sure customers receive prompt, efficient and courteous attention. Maintain a professional appearance, orderly work environment and friendly disposition. Resolve any customer complaints in a friendly, courteous manner and advise Management of all serious complaints or incidences. Respond in a timely manner to all customer inquiries relating to vehicles and titles Verify that vehicle information is accurately recorded and numbered for the sale. Schedule sale for accounts after completion of necessary pre-sale reconditioning and required paperwork. Verify title, bill of sale and VIN number are accurately recorded. May assist in preparation of titles, contracts, bill of sale, pre-sale and post-sale reports and post reconditioning charges incurred. Communicate with the Mechanical Services Shop, Body Shop and Detail Shop for vehicle repairs and post charges to vehicle account in a timely manner. Enter condition reports into AMS. Review condition report/vehicle for repairs/problems and set work orders in V-Trace for Mechanical and Body Shop. Call in orders for Windshield, Dent Demon and other outside vendors. Verify the correct repair charges are submitted. Review, monitor and ensure compliance with contractual customer, contractor and supplier agreements in conjunction with the accounting department. Set the order of the sale and ensure accurate preparation of contracts. Print stickers for sale per OHA guidelines. Represent vehicles on the block or attend block with sales representative on sale day. Communicate with customer for failed post sale inspections or arbitration. Process paperwork and checks following the sale, provide necessary paperwork to customers. For vehicle pick-up's and disposition, schedule vehicles for pick up location. Assist in scheduling vehicles online for review. Assist in preparation and processing of post-sale information to managers and customers. Assist in maintaining vehicle inventory for vehicle aging and first-in first-out process. Maintain knowledge of DMV laws and regulations pertaining to titles. Other duties as assigned. Qualifications Must be at least eighteen (18) years of age. Must be qualified to operate a motor vehicle and possess a valid driver's license. Must have a demonstrated ability to read, write, and communicate effectively in English. Must have the ability to physically operate vehicle equipment and tools. Office experience Automotive experience preferred ADESA Benefits and Perks Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More! Other Requirements To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. The physical activity requirements of the position range from Light to Medium Physical Work. Frequent - standing, watching, touching, listening, walking, talking Potential - running, jumping, yelling or other rapid or forceful movement in emergency situations Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. Physical Working Conditions This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. Note: Refer to the Handbook and Policy Manuals for important addendum requirements to all s. This in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. Legal Stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Full-time Description High Integrity Professional Environmental Consulting Firm seeking a Scheduler, Administrative Assistant with experience or background working with scheduling and/or the environmental consulting industry. Requirements Administrative Assistant with experience or background working in data entry, scheduling and/or dispatching departments within the asbestos abatement, water restoration, and or environmental consulting industry. · Highly professional · 2 to 3 years of experience working within a scheduling database · Ability to manage data entry into multiple systems · Strong sense of urgency · Ability to multitask · Exceptional customer service · Experience in scheduling and dispatch · Self-motivated · Works well in a team environment · Excellent communications skills (verbal and written) · Versed in working in a fast-paced environment · Perform general scheduling and related duties for environmental testing services Salary Description $25 a hour - or higher depending on experience

Career Site Header Job Summary Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities.Job Duties Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager. (Essential) Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals. (Essential) Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi; records in the proper accounts and issues receipts. (Essential) Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual. (Essential) Performs general administrative functions such as answering phones, typing, copying, faxing, and filing. (Essential) Reviews and codes invoices and statements for Community Manager approval. Schedules clubhouse rentals and processes rental fees. Ensures office supplies are sufficiently stocked and prepares supply orders as needed. Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections. Processes resident move-ins and move-outs in accordance with the Operations Manual. Assists with planning and coordinating resident relations events and activities within the community. Assists with the preparation of marketing materials, including brochures and flyers that pertain to homes for sale (new, pre-owned and brokered homes), community events, and other community-related information as directed by the Community Manager. Refers all sales prospects to the Community Manager and enters prospect information into Yardi in a timely manner. Assists prospective residents by checking the status of Sun Homes inventory. Reviews new and pre-owned home listings, shows homes to prospective residents, and assists with rental applications at the discretion of the Community Manager. Forwards Sun Homes customer service requests to the Community Manager in a timely fashion. Completes new move-in incentive requests for non-Sun Homes deals. Coordinates with the Underwriting team at the Main Office to obtain approvals on prospective resident applicants; tracks all approvals and denials. Maintains the petty cash fund, ensuring to record expenditures in the proper accounts. Prepares bank deposit slips and deposit funds as required; makes daily bank runs as needed. Other duties as assigned. Requirements High School Diploma or GED (Required) 2 years in administrative experience (Required) 6 months in previous experience using NetSuite (Preferred) 6 months in property management office experience (Preferred) Excellent written and verbal communication skills Strong customer service skills Excellent problem solving skills Intermediate computer proficiency Professional appearance Must have a valid driver's license REWARDING BENEFITS At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility. Comprehensive Medical and Prescription coverage with multiple plan designs so you can choose the plan that best meets the needs of you and your family Comprehensive Dental Plan Vision Plan Voluntary Health and Dependent Care Reimbursement Accounts Life and Accidental Death and Dismemberment Insurance Short and Long-Term Disability Coverage 401(k) Plan with Sun matching contribution Paid Parental Leave Employee Assistance Program Identity Theft Insurance Legal Assistance Plan Pet Insurance Tuition Reimbursement program providing financial support to team members who further their formal education Vacation RV Site Discounts for team members when visiting SunRV Resorts across the nation Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty

Under the direction of the Assistant Manager Hotel's Housekeeping, the Office Coordinator Housekeeping acts as a liaison between Housekeeping and various departments including but not limited to Front Desk, Facilities, and Security. Responsible for providing administrative office support and clerical coverage to ensure housekeeping operations are efficient and aligned with Forbes standards and enterprise policies and procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Assists Housekeeping Supervisors and Assistant Managers by creating and directing associates into their corresponding roles on a day-to-day basis, including but not limited to, producing daily assignment sheets, filing departmental reports, answering, and directing all internal and external calls in a courteous and professional manner, assigning radios, keeping records on file, and acting as liaison between various departments. Acts as contact/liaison between Department, vendors, and suppliers. Assists with data entry for the department, as needed. Coordinates meetings with staff of other departments. Frequently utilizes radio to communicate with team members. 2. Follows-up to ensure all maintenance requests pertaining to guest rooms and departmental equipment are addressed in an efficient manner. Assists with monitoring quality and performance of associates. Ensures all requests are completed in a timely manner and in accordance with Forbes standards. Communicates constantly with Room Attendants to ensure their access to assigned rooms. 3. Contributes to an environment which motivates team members to collaborate, learn, perform, and develop their skills. Contributes to diverse team of well-trained team members by leading by example, empowering, sharing knowledge, and assisting throughout employment lifecycle. 4. Keeps up to date on health and safety policies and procedures and ensures all team members consistently meet standards of safety, cleanliness, and maintenance throughout the Department, including ensuring all required certifications remain current. 5. Assists with monitoring of daily departmental activities to ensure successful day-to-day management of operations. Assists with departmental issues by collaborating with Housekeeping Assistant Managers on courses of action to improve and/or enhance the overall Department performance. 6. Maintains familiarity with Forbes Travel Guide standards and remains current on occupational knowledge and skills by following and demonstrating standards. 7. Performs other duties as assigned to support the efficient operation of the department. EDUCATION, EXPERIENCE AND QUALIFICATIONS High School Diploma or equivalent required. Minimum two (2) years' customer service experience required. Minimum one (1) year general administrative experience required. KNOWLEDGE, SKILLS AND ABILITIES (KSA) Minimum One (1) year experience in upscale hotel preferred.. Able to work in a fast paced, high demand environment required. Schedule flexibility including evenings, weekend and holiday shifts required. Good verbal and written communication skills required. Basic proficiency in Microsoft Outlook, Word and Excel. Ability to learn and work with the Property Management System. Ability to identify and prioritize issues, delegating as appropriate, to drive to measurable results. Must demonstrate the ability to follow, direct and motivate people at all levels LICENSES, CERTIFICATIONS AND REGISTRATIONS At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license. No Driving Responsibilities: Role does not require a driver's license or insurance. PHYSICAL REQUIREMENTS/ WORKING CONDITIONS - ENVIRONMENT The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job. Primary work environment is in a climate-controlled office setting. Work requires travel to attend meetings, trade shows, and conferences. Incumbents may be required to work evening, weekend and holiday shifts. Must be able to work in a fast-paced, high-demand environment. Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally. Sedentary work: involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions. Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone. Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone. Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility. Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties. Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours. The employee may be exposed to fumes or airborne particles including secondhand smoke. Reasonable accommodation will be made in compliance with all applicable law. As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

The Construction Project Assistant provides administrative, coordination, and tracking support to the Project Construction team across all phases of construction projects. This role supports project execution by maintaining schedules, coordinating with vendors and internal partners, tracking timelines and costs, and ensuring accurate documentation throughout the project lifecycle. Essential Job Functions Provide administrative and coordination support to the Project Construction team throughout all phases of construction projects. Assist in developing, maintaining, and updating project schedules, timelines, and work plans. Track project milestones, deliverables, and deadlines to ensure schedules remain on target. Coordinate with vendors, contractors, suppliers, and internal teams to follow up on materials, fixtures, and services. Monitor project status and proactively identify potential schedule risks or delays, escalating issues as needed. Maintain accurate project data, reports, and dashboards, including schedules, timelines, and performance metrics. Prepare, organize, and maintain project documentation, including contracts, drawings, permits, change orders, and project files. Support purchase orders, invoice processing, and cost tracking related to construction projects. Assist with fixture planning, ordering, delivery coordination, and inventory tracking, as applicable. Communicate project updates and status reports to internal stakeholders as required. Support site logistics, warehouse coordination, and delivery scheduling. Ensure compliance with company procedures, safety requirements, and construction standards. Perform general administrative duties as needed to support successful project execution. Additional Qualifications Strong ability in project scheduling and timeline management. Experience with data tracking, reporting, and basic analysis. High attention to detail with strong organizational and documentation skills. Proficiency in Microsoft Excel, Microsoft Project, and other project tracking tools. Strong written and verbal communication skills with consistent follow-up. Education & Experience Bachelor's degree in Business, Project Management, or a related field preferred. 1-2 years of experience in a project assistant or administrative role. Pay Range USD $25.96 - USD $28.85 /Hr.

Join Our Team at Pierre Landscape: Project Assistant Opportunity! Pierre Landscape is seeking a Project Assistant to join our Production Department. This position works directly under a Project Manager and involves a mix of administrative tasks and occasional job site visits. Key Responsibilities: Conduct daily check-ins with field crews on assigned jobs. Review Procore for completed documents. Verify delivery of equipment and materials to job sites. Enter T&M tickets into the system (Sage). Assist with change order entries. Prepare submittals for assigned projects. Learn to complete takeoffs and change orders for plan changes under PM guidance. Generate and maintain project documentation. Collaborate with various departments as needed. Manage multiple projects simultaneously. Follow up on tasks as directed by the PM. Run weekly and monthly reports. Maintain tracking logs for change orders. Perform other duties as assigned. Skills Required: Strong sense of urgency and adaptability. Exceptional attention to detail. Ability to thrive in a fast-paced environment. Proactive follow-through and goal-oriented mindset. Process-driven and a team player. Software Knowledge: Proficiency in Microsoft Excel, Outlook, and Word. Familiarity with Procore, Bluebeam, and OST is a plus. Ability to read construction plans is a plus. Bilingual in English/Spanish is preferred. Education & Experience: Bachelor's degree in Construction Management, Landscape Architecture, or a related field is preferred. Willing to train the right candidate! Compensation & Benefits: $25-30 per hour. Paid vacation, sick time, and holiday time off. Comprehensive employee health benefits and 401(k). Schedule & Location: In-office position: Monday-Friday, 7:00 AM to 4:00 PM. To apply please submit resume and complete following assessment: ************************************************************************************************* Fair Chance & EEO Notice Pierre Landscape is a Fair Chance employer. Qualified applicants with arrest or conviction records will be considered in compliance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. This role requires a criminal background check due to job duties involving: Access to private and public work locations, including sensitive areas Operation of vehicles, machinery, tools, or hazardous materials Responsibility for client property, equipment, or secured work areas All applicants will receive an individualized assessment of their conviction history before any employment decision is made. Pierre Landscape provides equal employment opportunities and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, or any protected status under applicable laws.

Job Title: Office Administrator Industry: Commercial Kitchen Equipment Repair & Service The Office Administrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients. Key Responsibilities Create, process, and manage work orders for service technicians Monitor and manage service-related email inboxes, responding promptly and professionally Create and maintain new customer records and databases, ensuring accuracy and completeness Answer and route incoming phone calls in a professional manner Update and manage customer, vendor, and service portals as required Support system integrations between service platforms, customer portals, and internal tools Coordinate scheduling information between office staff and technicians Maintain organized digital and physical records Assist with general office administrative duties as needed to support companies success. Qualifications Previous experience in an administrative or office support role (service or repair industry preferred) Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency with email systems, databases, and web-based portals Ability to multitask in a fast-paced service environment Familiarity with work order or field service management systems is a plus High school diploma or equivalent required; additional education or certifications a plus

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Job Description Job Title: Office Coordinator Reports To: Assistant Director of Leasing and Marketing Compensation: $21.00-$22.00 per hour and comprehensive benefits package FLSA Status: Non-Exempt Summary Reporting to the Assistant Director of Leasing and Marketing, the Office Coordinator assists in daily operations of the office. The person will serve as the critical “first contact” in The Daumier office by greeting / serving students and the public in person and by phone, supporting front desk operations, maintaining records on all current residents, archiving inactive resident records, researching and resolving issues related to resident satisfaction, assisting in showing and leasing apartments to prospective students, and monitoring and updating the electronic resident information system. Essential Duties and Responsibilities Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Answers incoming phone calls and handles each call accordingly. Transfers calls to the Assistant Director or Director of Operations when appropriate. Provides administrative support to the Assistant Director and The Daumier team. Receives, sorts, and routes mail; distributes resident mail to mailboxes and contacts students for package pick-up as needed. Maintains office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Performs other clerical duties as needed, such as filing, photocopying, and collating. Evening and weekend work is required as event and office needs dictate. Serve as essential personnel during major emergencies affecting campus (i.e. pandemic, inclement weather, fire, natural disasters, etc.) Serve in the professional staff on-call rotation. Other duties as assigned. Office Management Maintains a professional, yet friendly, atmosphere in the office and other areas where prospective and current residents meet. Maintain and organize the leasing office as needed by stocking supplies, coffee machine maintenance, and overall cleanliness of the office. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain and organize resident records Assists staff with special projects/events; may include the processing of forms, creation of separate databases, coordination of typed material, design of promotional materials, room reservations, final resolution, and attendance of the event Placing, removing, and updating banners, balloons, signs, flags, etc Maintain open communication with management team. Leasing/Marketing Leads tours with prospective residents, Western University visitors, and other guests while providing handout materials. Participates in outreach marketing activities Assist with facilitating new applicant process prior to move-in Assist with weekly and monthly reporting Occasionally will be asked to perform external market outreach at nearby businesses, organizations, etc. Resident Accounts & Retention Assists Resident Accounts Coordinator in accounts receivables, including making payments to vendors; monitoring discount opportunities; resolving purchase orders, contracts, invoices, or payment discrepancies and documentation. Contributes to cleanliness and curb appeal of the community on a continual basis. Assists in planning resident functions and encourages resident interactions. Assists residents in completing service request for quick turn-around. Willingness to participate in training to comply with new or existing laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or general education degree (GED). Bachelor's degree preferred. Two to three years' of clerical/ administrative support services required. Knowledge of general office procedures and practices is preferred. Familiarity with Western University and / or working with college students is preferred. Knowledge of operating office equipment such as a label maker, copier, and computer Knowledge of Microsoft Word, Excel, and Outlook. Strong organization and record keeping skills. Experience in customer service, preferably in hospitality or student housing. Live within 45 minutes of property - Ability to respond to emergency on-call responsibilities. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not an employment agreement. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible. To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.