Branch office administrator jobs in Virginia Beach, VA - 231 jobs

←Back to all jobs at All American Home Care LLC Home Care Branch Administrator All American Home Care LLC is an EEO Employer - M/F/Disability/Protected Veteran Status All American Home Care is expanding into Virginia, and we are looking for a Branch Manager who can lead operations with discipline, structure, and accountability. This position demands a leader who understands home care, moves with urgency, and executes with precision. Position Summary The Part-Time Branch Manager oversees daily operations of the Virginia location, ensuring regulatory compliance, operational efficiency, and high-quality service delivery. The role manages staff performance, caregiver coordination, scheduling oversight, and client satisfaction while supporting branch growth and operational stability. Key Responsibilities Oversee daily branch operations and maintain a structured workflow. Ensure full compliance with Virginia home care regulations, documentation standards, and state requirements. Supervise office staff and caregivers, including onboarding, training, and performance monitoring. Resolve client issues, service concerns, and escalations promptly and professionally. Maintain accuracy of EVV-related tasks and visit verification systems as applicable. Monitor operational metrics, including staffing coverage, client retention, and documentation accuracy. Strengthen relationships with referral partners, community agencies, and service coordinators. Conduct field visits when necessary to evaluate service quality and care plan adherence. Support executive leadership with branch-level strategy and operational improvements. Required Qualifications Bachelor's degree in Business, Healthcare Administration, Human Services, or a related field. Minimum 2 years of leadership experience in Home Care, Home Health, or healthcare administration. Knowledge of Virginia home care requirements or ability to quickly master state regulations. Demonstrated experience supervising staff and maintaining operational standards. Strong communication, decision-making, and problem-solving abilities. Preferred Qualifications Experience managing or opening a new home care branch or service location. Familiarity with EVV systems, Medicaid/MCO processes, and caregiver staffing operations. Bilingual (Spanish/English) preferred but not required. Schedule & Compensation Part-Time Position Competitive compensation aligned with experience Potential for expansion to full-time as the branch grows Opportunities for advancement based on performance All American Home Care is a rapidly growing agency committed to delivering dependable, high-quality care across multiple regions. The organization operates with a focus on compliance, excellence, and strong operational standards. Application Process Interested candidates may submit a resume directly through Indeed. Qualified applicants will be contacted for the next steps in the hiring process. Please visit our careers page to see more job opportunities.

Job DescriptionOur company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator's role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Office Administrator Responsibilities: Welcoming visitors and directing them to the relevant office/personnel. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Maintaining general office files, including job files, vendor files, and other files related to the company's operations. Purchasing office supplies, equipment, and furniture. Overseeing the maintenance of office facilities, and equipment. Performing other relevant duties when needed. Office Administrator Requirements: High school diploma or a bachelor's degree in business, administration, or a related field. 2 or more years' office administration experience. Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks.

Tidewater Physicians Multispecialty Group is actively seeking an Office Coordinator to practice out of one of our Cardiovascular Specialists . Tidewater Physicians Multispecialty Group (TPMG) includes more than 220 primary care, specialty physicians and advanced practice clinicians in more than 75 locations throughout southeastern Virginia. The schedule is full time work hours, Monday through Friday. Position Summary The Office Coordinator assists with the overall functions in the office and gives direction to staff under the supervision of the medical office manager. Must have strong organizational skills, customer service orientation, time management, computer operation, and confidentiality. Major Duties and Responsibilities Assists office manager with overseeing the daily office operations and delegates as needed. Responsible for training new front office staff and responsible for appropriate staff coverage and staff schedules (which includes filling in as needed- must know how to perform all front office duties: checking in/checking out, collecting copays, answering phones, verifying insurance). Functions in a multi-disciplinary environment, which requires the application of excellent customer service skills and able to handle all staff/coworker interactions professionally. Implements efficient front office procedures as needed. Ensure staffing reports to work and inform department managers are advised if staff does not show or is late for work. Appointment scheduler on multiple telephone line system. Checking in patients for appointments and checking out patients at the end of appointments. Verifying insurance and collecting copays and balances. Creating patient charts with protected health information. Greeting and assisting efficiently and professionally patients and other customers that present to the practice with business other than appointments. Assure timely delivery of patient services and maintains strictest confidentiality. First point of contact to resolve patient complaints received. Accounts Payable duties for the location to include: Monthly reporting of the timeshare schedule to accounting department and Regional Operations Manager for expense purposes. Petty Cash oversight and replenishment, and invoice submission for the site. Monthly financial review of the GL and Trend Report for the location to ensure proper expense allocation and communicating discrepancies to Regional Operations Manager and accounting department. Daily Deposit reporting and submission. Answer patient billing questions, works bad debt delinquent reports (includes delinquent letter preparation and calls to patients), set up budget plans, collect patient balances, prepares fee slips with include insurance verification, and checking patients. CBO liaison regarding insurance issues. Correct front office errors/issues which include educating teams. Act as a liaison between the physicians and office manager and clerical staff. Functions in a multi-disciplinary environment, which requires the application of excellent customer service skills. Perform other duties, as requested. Knowledge, Skills and Abilities Knowledge of computer systems and applications. Knowledge of office equipment. Knowledge of medical terminology and office procedures. Knowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and correspondence. Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately. Pays strong attention to detail. Excellent customer service skills. Ability to work scheduled hours as defined in the job offer. Ability to communicate effectively and professionally. Ability to present information in an organized manner. Skill in multi-tasking. Education / Training / Requirements High school diploma or equivalent required. One year experience in a medical environment (or) Physical Demands Ability to lift or move equipment. Ability to stand and walk for limited periods of time; sit for extended periods of time. Ability to enter data into a computer via a keyboard. Ability to occasionally reach, bend, stoop and lift up to 30 lbs. * Ability to grasp and hold up to 30 lbs.* Ability to occasionally squat and lean over. Ability to hear normal voice level communications in person or through the telephone. Ability to speak clearly and understandably; basic vision, corrected. Ability to see and understand data on a computer screen. Success Factors Alignment with Company Mission and Core Values Excellent Time Management/Organized Open Communication/Positive Goal Driven Excellent Customer Service Juggles Multiple Priorities Accuracy and Attention to Detail Come join the team! TPMG is an equal opportunity employer committed to a diverse and inclusive workforce.

7294 - Newport News - 12966 Jefferson Ave, Newport News, Virginia, 23608CarMax, the way your career should be! Provide an iconic customer experience - Summary: Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do - Essential Responsibilities: Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. Seeks win/win solutions for the customer and partners appropriately Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. Answers multi-line phone system, responds to callers' needs and direct calls as appropriate. Learn and succeed as part of a team: Pleasant, but noisy office environment Numerous distractions and disruptions due to incoming communication May require walking or standing for extended periods of time Variety of work schedules with shifts that do include nights, weekends, and holidays. Wear CarMax clothing (acquired through the company) at all times while working in the store Qualifications: Work requires ability to: Read, interpret and transcribe data in order to maintain accurate records Use resources and partnership to balance the needs of the customer and the business Understand numeric filing system Use word processing, spreadsheet and other programs, displaying intermediate PC skills Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail Lift objects that weigh as much as 15-20 lbs Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written Complete CarMax provided training as required Develop partnerships with Sales team and other departments in order to provide quality customer service Maintain confidentiality of all records, files and reports within the scope of the position Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

The position is responsible for performing organizational functions and complex clerical office tasks for the Community Programs division of Human Services. General Tasks: Maintains personnel information and prepares payroll. Maintains departmental budget; assists with budget preparation and administration of expenditures. Compiles data and prepares routine and specialized reports. Assists in the coordination of special events in the community. Coordinates/maintains databases for the Division. Assists in the preparation, review and maintenance of Human Service grant requests. Maintains supply inventory Processes requisitions and purchase orders; researches and processes accounts payable and/or accounts receivable; interacts with vendors and contractors. Processes grants to include budget journals Interacts with other departments, clients/customers and the public by telephone and in person. Coordinates training for the Division Assists clients with needed resources. Assists the Community Programs Administrator with special projects including budget preparation. Information technology point of contact. The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires any combination of education and experience equivalent to an associate's degree in word processing, secretarial skills, or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support. SPECIAL CERTIFICATIONS AND LICENSES : Depending on departmental operational requirements, may require valid driver's license and driving record in compliance with City Driving Standards . SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Preferred Qualifications Experience with all Microsoft products Ability to create and compile spreadsheets Experience in managing more than one office Experience with PeopleSoft and Kronos Work Schedule Monday-Friday 8:00 a.m. - 5:00 p.m. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

💼 Office Administrator 📍 Chesapeake, VA ⚡ $18 - $23 / hour (depending on experience) A well-established HVAC and plumbing service company is seeking a detail-oriented Office Administrator to support daily operations and scheduling. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating moving parts, and takes pride in keeping the office organized and efficient. 🏡 WHAT YOU'LL DO File and manage permits with accuracy and attention to detail. Schedule and coordinate inspections with local jurisdictions. Provide exceptional customer service via phone and email. Schedule and dispatch service calls to field technicians. Coordinate technician schedules to ensure timely service delivery. Process and track time sheets and daily reports. Support general office operations and assist with other administrative tasks as needed. 🤩 WHY YOU MATTER The Office Administrator keeps the office running smoothly and ensures customers receive timely, professional service. Your organization, communication, and coordination skills directly contribute to the success of the operations team. 🎒 WHAT IT TAKES 1-3+ years of administrative or office coordination experience (preferably in service, trades, or construction industries). Excellent organizational and multitasking abilities. Strong customer service and communication skills. Proficiency with scheduling tools and Microsoft Office Suite. Dependable, proactive, and able to work both independently and as part of a team. Positive attitude and willingness to adapt in a dynamic work environment. 🏆 THE PERKS! $18 - $23 per hour, depending on experience Full-time schedule with growth potential Supportive, team-oriented work environment Opportunity to grow within a stable and reputable company

The Experiential Learning Onboarding Coordinator will develop, manage, execute and maintain the processes necessary to ensure all students in their assigned medical and/or health professions programs complete pre-placement requirements as set forth by both VHS at ODU and all applicable individual clinical sites. Reports to the Director, Clinical Student Compliance. Frequently interfaces with students, administration, faculty and staff across multiple VHS departments and multiple personnel at each of our health system partners (Sentara, Bon Secours, Riverside, Eastern Shore Rural Health, Chesapeake Regional Medical Center, Naval Medical Center Portsmouth, Veteran's Affairs Medical Center in Hampton, Kaiser of the MidAtlantic, Bayview and others as necessary). Responsibilities Establish and manage a process for obtaining pre-placement/onboarding requirements from clinical sites. Document and keep updated the current onboarding processes and procedures for each clinical site and health system. Monitor Caspio student onboarding pages ensuring the most current information provided by clinical sites and VHS departments is always readily available to students. All notifications that are not individually student-specific are to be posted through Caspio announcements, and/or emailed through the main VHS email alias. Work with supervisor and Program Directors to establish deadlines that meet the needs of both VHS and our clinical sites. Inform students well in advance of onboarding site requirements to allow for sufficient time to complete requirements before the deadline. Facilitate and monitor the completion of all onboarding student requirements for the assigned student group including, but not limited to, site requirements such as criminal background checks, student clearances, applications, training and orientation as well as school requirements such as flu shots, respirator fit testing and BLS and ACLS certifications. Distribute onboarding paperwork to the placement sites within the site's established deadline (each site could have a different deadline) and obtain confirmation of student clearance. Furnish regular reports to supervisor regarding status of student compliance. “Regular” will fluctuate with the time of year and could be multiple times per week during peak compliance season. Enforce all policy and procedures that are germane to student onboarding. Respond to and resolve compliance issues as raised by students, VHS departments, clinical sites and preceptors, escalating the issue to supervisor when appropriate. Qualifications Experience with multi-tasked work (academic environment preferred), self-motivated, able to set goals and distinguish priorities; effective interpersonal communication skills; strong organizational skills including record keeping; detail oriented; computer skills including Word, Excel, Outlook, Blackboard, some experience with student information systems. Location : Location US-VA-Norfolk

**NOW HIRING: OFFICE COORDINATOR** We are seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will play a pivotal role in ensuring the smooth operation of our office environment. This position requires strong administrative skills, excellent communication abilities, and a knack for multitasking. The Office Coordinator will be responsible for managing schedules, overseeing office functions, and supporting team management across the site and Houston corporate location. Duties Manage and maintain calendars for team members, ensuring efficient scheduling of meetings and events. Oversee daily office operations, including supervising administrative staff and coordinating vendor management. Assist in event planning and execution, ensuring all logistics are handled effectively. Maintain organized records and files, including payroll documentation and other administrative tasks. Communicate effectively with team members, vendors, and clients to facilitate smooth operations. Assist with inventory management for Import and Export departments. Organize all Import and Export cards for the Office Dispatch Team. Implement organizational systems to improve workflow and enhance productivity within the office. Support team management by providing necessary resources and assistance to ensure project success. Qualifications Proven experience in an office coordination or administrative role is preferred. Strong skills in calendar management and organizational tasks. Familiarity with vendor management processes is desirable. Excellent communication skills, both verbal and written. Ability to manage multiple tasks efficiently while maintaining attention to detail. Proficiency in standard office software applications (e.g., Microsoft Office Suite). A proactive approach to problem-solving with strong decision-making capabilities. If you are an enthusiastic individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Office Coordinator, we encourage you to apply. Want to be considered for this opening immediately? Candidates already registered with us, please send an updated resume to interviews@lpcpersonnel.com and reference the job title. If you are not already registered, please apply by clicking the "Apply Now" button.

The Experiential Learning Onboarding Coordinator will develop, manage, execute and maintain the processes necessary to ensure all students in their assigned medical and/or health professions programs complete pre-placement requirements as set forth by both VHS at ODU and all applicable individual clinical sites. Reports to the Director, Clinical Student Compliance. Frequently interfaces with students, administration, faculty and staff across multiple VHS departments and multiple personnel at each of our health system partners (Sentara, Bon Secours, Riverside, Eastern Shore Rural Health, Chesapeake Regional Medical Center, Naval Medical Center Portsmouth, Veteran's Affairs Medical Center in Hampton, Kaiser of the MidAtlantic, Bayview and others as necessary). Responsibilities * Establish and manage a process for obtaining pre-placement/onboarding requirements from clinical sites. * Document and keep updated the current onboarding processes and procedures for each clinical site and health system. * Monitor Caspio student onboarding pages ensuring the most current information provided by clinical sites and VHS departments is always readily available to students. All notifications that are not individually student-specific are to be posted through Caspio announcements, and/or emailed through the main VHS email alias. * Work with supervisor and Program Directors to establish deadlines that meet the needs of both VHS and our clinical sites. * Inform students well in advance of onboarding site requirements to allow for sufficient time to complete requirements before the deadline. * Facilitate and monitor the completion of all onboarding student requirements for the assigned student group including, but not limited to, site requirements such as criminal background checks, student clearances, applications, training and orientation as well as school requirements such as flu shots, respirator fit testing and BLS and ACLS certifications. * Distribute onboarding paperwork to the placement sites within the site's established deadline (each site could have a different deadline) and obtain confirmation of student clearance. * Furnish regular reports to supervisor regarding status of student compliance. "Regular" will fluctuate with the time of year and could be multiple times per week during peak compliance season. * Enforce all policy and procedures that are germane to student onboarding. * Respond to and resolve compliance issues as raised by students, VHS departments, clinical sites and preceptors, escalating the issue to supervisor when appropriate. Qualifications Experience with multi-tasked work (academic environment preferred), self-motivated, able to set goals and distinguish priorities; effective interpersonal communication skills; strong organizational skills including record keeping; detail oriented; computer skills including Word, Excel, Outlook, Blackboard, some experience with student information systems. Location : Location US-VA-Norfolk

At Clancy & Theys Construction Company, we believe that people are the foundation of every great project, guided by our core values of Safety, Stewardship, Passion, and Collaboration. We are seeking a detail-oriented and proactive Office Administrator to join our Newport News, Virginia office. This position is critical in maintaining smooth daily operations, supporting project and office staff, and ensuring that administrative, accounting, and fleet management processes run efficiently and professionally. The ideal candidate will thrive in a dynamic environment, demonstrate initiative, and embody The Clancy Way by fostering collaboration, maintaining high standards of excellence, and supporting a positive, team-oriented workplace. Principal Duties and Responsibilities Reception & General Office Support: Serve as the first point of contact for visitors, clients, and vendors. Manage incoming calls, correspondence, and office communications professionally. Coordinate scheduling, meeting room setups, and company events. Administrative & Project Support: Provide administrative assistance to project management teams, including document preparation, data entry, and recordkeeping. Assist with scheduling meetings, preparing agendas, and arranging conference calls or client visits. Maintain office files and electronic records according to company standards and confidentiality policies. Accounting Support: Assist with processing invoices and pay applications. Support basic accounting functions such as purchase orders, vendor documentation, and financial record organization. Fleet Management: Track, maintain, and coordinate company vehicles and equipment. Maintain fleet records and documentation for accountability and reporting purposes. Collaborate with other administrative and project team members to ensure consistent communication and workflow. Handle sensitive and confidential project and business information with discretion. Qualifications/Skills and Knowledge Requirements Minimum 5 years of administrative experience, preferably in construction, engineering, or professional services. Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software applications. Excellent written and verbal communication skills with strong attention to detail and accuracy. High level of interpersonal skills to handle sensitive and confidential situations with tact and diplomacy. Strong organizational and time management abilities, with the capacity to prioritize multiple responsibilities and meet deadlines. Experience or willingness to manage basic accounting functions and company fleet coordination. Professional demeanor, positive attitude, and strong problem-solving abilities. Ability to work both independently and as part of a team in a fast-paced environment. Valid driver's license in good standing. Build Your Career The Clancy Way At Clancy & Theys, we build more than projects - we build people, opportunity, and community. Our commitment to Safety, Stewardship, Passion, and Collaboration shapes every aspect of how we work together. We offer: Competitive salary and comprehensive benefits package Health, dental, and vision insurance Paid time off and holidays Opportunities for professional growth and development A supportive, team-oriented environment where your contributions make a difference Apply today and join a company where excellence, integrity, and collaboration are at the core of everything we do. *Direct applicants only; no third-party submissions.*

About Us: Precon Marine is an American-owned and operated maritime solutions company, committed to innovation, efficiency and integrity across every element of maritime operations. As a Project Assistant at Precon Marine Inc, you will be responsible for supporting project management activities, coordinating with various stakeholders, and ensuring project milestones are met on time. In this role, you'll collaborate closely with the project management team to facilitate smooth operations and maintain the high standards of quality and efficiency that our company is known for. Key Responsibilities: * Assist in project planning and scheduling, ensuring that timelines are adhered to. * Coordinate with subcontractors and suppliers to facilitate project logistics. * Prepare and maintain project documentation including reports, invoices, and contracts. * Monitor project progress and report any issues to the project manager. * Collaborate with the project management team to ensure project goals are achieved. Qualifications: You're a great fit if you have the following skills. * Strong organizational skills and attention to detail. * Excellent communication skills, both verbal and written in English. * Ability to work effectively in a team environment. * Proficient in Microsoft Office Suite, especially Excel and Project. * Previous experience in a construction or project management environment is a plus. Bonus If You: * 2-5 years in Marine construction, business administration, or a related field. * Have experience with project management software. Employment Type & Availability: This position is Full-Time, Monday through Friday. Location: This position is on-site only, located in Chesapeake, Virginia. Why You'll Love Working Here: At Precon Marine, we prioritize efficiency, integrity, and innovation. Our team is dedicated to delivering quality projects on time and on budget, all while fostering an environment of teamwork and continuous improvement. Benefits Paid Sick Leave Paid Vacation Paid Holidays 401(k) Contributions Annual bonus Health savings account (HSA) Medical Insurance Dental Insurance Vision Insurance

Always Best Care Senior Services of Hampton Roads is a company dedicated to providing exceptional personal care services to seniors in their homes. We are looking for an enthusiastic individual to join our Chesapeake office team. Job Description The Office Coordinator is responsible for the day to day clerical support for an established Home Health Agency. Clerical duties are diverse with all requiring knowledge of office systems, customer service and communication skills. CORE TASKS Maintain scheduling services for agency clients and caregivers. • Reviews and monitors online staffing system ClearCare; makes necessary changes to insure correct schedules are inputted and communicates all relevant information to client and caregiver as needed. • Answers incoming calls, texts, and emails and documents scheduling issues and concerns. • Practices good judgment and time management to re-staff clients in incidents of caregiver callout/time off requests. • Ensure Client billing and Caregiver hours are completed timely and accurately in ClearCare. SUPPLEMENT TASKS Performs General Office Duties for upper management. • Maintain physical and electronic records through office machines, including photocopiers, scanners, internet fax, voicemail systems, personal computers, cloud-based software and databases. • Answer telephones, direct calls, and take messages. • Inventory and order materials, supplies, and services. • AR/AP • Troubleshoot technical issues related to computer hardware and software for caregivers and upper management. • Compute, record, and proofread data and other information, such as records or reports. • Type, format, proofread, and edit correspondence and other documents using Microsoft Office products. Qualifications High School/GED required; College/Business Courses preferred Customer Service oriented Ability to pass a drug and criminal background screening Advanced knowledge of computer/internet based programs including Microsoft Office (Work, Excel, Outlook), printers and telephone systems Willing to occasionally travel within service area (mileage reimbursement) Business Administration or Human Resources experience (preferred) Additional Information WORK LOCATION/HOURS Chesapeake, VA (Great Bridge Area) 8:00 AM to 5:00 PM Monday-Friday, occasional travel with mileage reimbursement **Pay rates range from $10.00 to $13.50 per hour, depending on qualifications.** Benefits include PTO, direct deposit and paid holidays. **

Job Title: Administrative Assistant Elizabeth City, NC Salary: Competitive Clearance: Public Trust Travel: N/A Purpose People, Technology and Processes, LLC is seeking an Administrative Assistant for military and homeland security administrative support. *****THIS POSITION IS CONTINGENT UPON AWARD***** Responsibilities include, but are not limited to: Office automation work requiring the use of software applications and computer equipment to directly support the AMO and supply technician in the Aviation Material Office. Deal directly with Air Station maintenance and supply personnel. Facilitate Air Station equipment calibration program through the CG Precision Measuring Equipment Laboratories (PMEL) program by enrolling all precision equipment utilized by unit mechanics into the PMEL program and ensuring all required tools are calibrated on a timely schedule in accordance with AFCAV. This includes retrieving and returning tools to the appropriate storage location. Coordinate with members of Aviation Logistics Command (ALC) controlling the contract funding the Air Station PMEL program. Assist the Aviation Materiel Officer with determining procurement of all calibrated and non-calibrated maintenance tools used by Air Station mechanics by maintaining a log of all tools being bought and needing to be replaced. Maintain an inventory of replacement tools via a tool crib that enables broken tools to be replaced in a timely manner without affecting unit operations. Collect broken tools, issue replacement tools, and maintain a log of broken tool reports. Assist the Aviation Material Officer in maintaining the Engineering annual budget by cataloging the purchases of all aircraft hardware, tools, and consumables. Assist in storage, and distribution of aviation consumables. Such consumables include acid brushes, paper towels, safety wire, tape, trash bags, earplugs, and other disposable items necessary in the daily routine of Air Station operations. Assist in maintaining the inventory of type three and five materiel using Fleet Logistics System (FLS), as well as assist in maintaining the readiness of Aviation Material Office service-window serving Air Station personnel. These duties relate to the compilation of data, the reconciliation of documents, and collection of information. Word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and other types of office automation software. Transcribe various written communication into proper format, with the responsibility for correct spelling, grammar, capitalization, and punctuation. Assist in maintaining office operations and assume the roles and duties of the Aviation Material Office Supply Technician when the Supply Technician is either away or out of the office. Requirements • Minimum of two years' work experience; working with aviation consumables • Experience working in a storeroom issuing consumables • Experience with inventory control management • Experience with office administrative skills and abilities;= • Experience with various office automation systems, software applications and computer equipment. About the company: As a Service Disabled, Veteran Owned Small Business (SDVOSB) we are a provider of Information Technology (IT) professional services, software solutions and professional development training. Our core competencies evolved from leveraging IT enablers for knowledge management with an emphasis on Web Based Knowledge Portals and Portal Services, Server/System Services, SharePoint Development and System Administration and SQL Server Services. Our capabilities have expanded to include software development, technical training support and field support services. Guiding Principles Satisfy the customer - "Exceed expectations" Set the Example - "Be out front" Be Responsive - "Timing is everything" Persevere - "Find a way" Benefits PTP offers a comprehensive benefits program: Medical insurance Dental insurance Vision insurance Supplemental benefits (Short Term Disability, Cancer & Accident). Employer-sponsored Value Adds - FreshBenies 401(k) with matching 11 holidays 120 PTO hours accrued

The Administrative Assistant performs passenger travel processing requirements to facilitate the movement, of service members, DoD civilian employees, and authorized dependents by all modes of transportation within Continental United States (CONUS) and Outside Continental United States (OCONUS) IAW DTR Part I, Joint Travel Regulations (JTR), DOD 4500.9-R, local DTS business rules and any other service-specific governing directives. Additionally, the ideal candidates provides official travel assistance to include the movement of DoD passengers in conjunction with the Travel Management Company (TMC). The person in this position defines and advises customers of entitlements; provides counseling, arranges, prepares, and distributes documentation for authorized personnel movement. This position works closely with the government representatives and supported customers, both internally and externally. Must have outstanding verbal and written communication and interpersonal skills; ability to interact effectively across all levels of the organization and with outside organizations/customers. Must possess the ability to protect and maintain confidentiality and to execute tasks and projects independently. Must be an exceptional team player, proactive, self-motivated, well organized and detail oriented. Essential Functions of the Position Select and apply appropriate travel guides, methods, techniques, and work sequences to effectively accomplish work. Process and obtain port calls from the Air Mobility Command Passenger Reservation Center for OCONUS travel, utilizing the Global Air Transportation Execution System (GATES) IAW DTR Regulation 4500.9-R (Part I). Perform international travel duties and make travel arrangements for DoD military and civilian personnel travel for deployments, permanent change of station (PCS) temporary change of station (TCS) and temporary duty (TDY). Arrange commercial charter bus transportation for group travel of two or more individuals, independently or in conjunction with SDDC, and issue the required documentation IAW DTR 4500.9-R (Part I). Advise, counsel, arrange, prepare, and distribute documentation for authorized military and civilian personnel and family members on personal property shipments IAW DTR 4500.9-R, Part IV; Joint Travel Regulation (JTR), and service specific guidelines. Provide desk side counseling to members on shipping and storage entitlements, owner and carrier responsibilities, and claims liability, IAW the JTR, DTR 4500.9-R (Part IV), and all other personal property regulatory directives. Determine entitlements and prepare and process all documentation necessary to effect shipment, storage, Human Remains, and delivery of personal property (household goods, baggage, and mobile homes). Perform assignments with minimal technical assistance. Review work for compliance with regulatory guides and program policies and for soundness of decisions and conclusions. Provide reports and statistical data of all transportation activities. Submit monthly traffic activity reports to Site Lead for compilation. Process incentive payments and reimbursements. Route and award personal property shipments for pick up. Process request for extension of travel and transportation entitlements. Perform other relevant duties as assigned. Supervisory Responsibilities No direct supervisory responsibilities. Physical Demands Required to walk, stand, sit and move about the property for long periods of time. Ability to lift and/or move up to 50 pounds. Work Environment Indoor Office environment. Noise level is nominal. Minimum Qualifications High School diploma or GED, and a minimum of six months of related work experience. Two (2) years of recent and relevant experience in traffic management or aerial port organization as a Travel Clerk, preferred. Must be able to use Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Strong written and verbal communication skills. Must fluently speak, write, read, and understand English. Strong Organizational Skills. Ability to multi-task. Possess a Valid State Drivers' License. Security Requirements Must be a US Citizen. Must have an active Secret Clearance or be able to obtain a Secret Clearance. Red River Science & Technology, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in their entirety. Reasonable accommodation will be made in accordance with governing law

: Job Description: Recruiter/Office Coordinator - Maritime Division - Newport News, VA About the Company HKA is a premier staffing and Employer of Record (EOR) company focused on connecting skilled professionals with leading organizations in the maritime industry. We specialize in staffing solutions for shipbuilding and ship repair projects, ensuring our clients have access to the best talent available. Our commitment to diversity and inclusion drives our success, as we strive to create a collaborative and innovative workplace. Position Overview We are seeking a Recruiter/Office Coordinator to join our maritime division. This multifaceted role combines recruitment responsibilities with office coordination tasks, focusing on interfacing with hiring managers to recruit for skilled trades and other maritime roles. The ideal candidate will excel in a fast-paced, outcome-oriented environment, managing walk-in traffic, escorting candidates to client sites, and overseeing office inventory, including personal protective equipment (PPE). Key Responsibilities Recruitment and Candidate Management: Interface with hiring managers to understand recruitment needs for skilled trades and other maritime positions. Build and maintain relationships with potential candidates through proactive outreach and networking. Manage the full recruitment process, including screening, interviewing, and onboarding candidates. Office Coordination: Manage walk-in traffic at the office, providing a positive first impression and assisting candidates with inquiries. Escort candidates and new hires to client sites, ensuring a smooth transition and positive experience. Oversee office inventory, including PPE and other supplies, ensuring availability and compliance with safety regulations. Sourcing Strategies: Develop and implement effective sourcing strategies to attract a diverse pool of candidates for maritime roles. Generate leads for new business opportunities by identifying potential clients through candidate interactions and market research. Performance Tracking: Monitor and report on key recruitment metrics to assess effectiveness and identify areas for improvement. Stay informed about industry trends and best practices to enhance recruitment and office coordination efforts.

Newport News, Virginia Hours: Labor Pool (as needed) The staff member will strive to exceed the customers' expectations by demonstrating flexibility and sensitivity necessary to respond to the customers' needs. Responsible for all benefit collections; charge reconciliation, payment posting, insurance verification and authorization. Accountable for customer registration in iCare. Performs a variety of administrative duties that supports team such as answering phones and scheduling appointments for patients. Responsible for contacting patients on the Referral Work queues and place notations as needed. Required to be flexible in their work assignments as other duties may be assigned. The staff member will also assist with new employee on-boarding training. Responsible for the maintenance of office equipment and supplies required to support the facility operations. What you will do Demonstrates organization of work, knowledge of process/ procedures for applicable patient care setting and performs independently without close supervision. Works effectively to resolve all incoming doctors orders and referrals within 24 hours of referral assignment. Completes all paperwork/computer based forms associated with all procedures according to department policies. Demonstrates flexibility and utilizes best practices to decrease patient appointment lag. Ensures that patient Wait/Registration times are consistently maintained at optimal levels to enhance the patient experience. Accurately and efficiently enters data into computer systems for registrations, doctor orders and other data entry responsibilities. Demonstrates teamwork and works well independently by seeking assistance when needed. Takes ownership and a positive approach in the training and support of team members. Keeps team informed to support efficient department operations. Departmental tasks align with procedural volumes/measurement. Workflow processes are executed accurately and timely to meet deadlines. Ensures that patient experience is conveyed in every encounter, that courtesy and respect are exhibited at all times. Demonstrates flexibility to changes and adapts to varying work environments and assignments.( Ability to work rotating schedules as well as some light traveling to other facilities as needed. ) Qualifications Education High School Diploma or GED, (Required) Associates Degree, Business or related field (Preferred) Experience 1 year Related office experience (Preferred) To learn more about being a team member with Riverside Health System visit us at ****************************************

The Enrollment Management unit is responsible for attracting, admitting, and enrolling eligible students, in accordance with university policies. The unit facilitates the development, implementation and monitoring of academic policies, practices and procedures to meet goals related to student progression, performance, and graduation. The unit administers state, federal and institutional financial aid and scholarship programs and collaborates with other campus units in coordinating student transition initiatives that lead to positive adjustment, academic success and persistence to degree completion. Description of Work Multiple positions may be filled from this posting This position serves as the cornerstone of administrative efficiency within the university, offering an extensive array of clerical support services. Duties span from managing the dynamic flow of office reception to handling transcript processing with utmost confidentiality. Attention is devoted to mail distribution, ensuring the swift and secure transfer of important documents. Additionally, responsibilities include processing records, accurately inputting data, maintaining organized filing systems, facilitating correspondence, coordinating appointment schedules, and overseeing general accounting tasks. Proficiency in the Microsoft Office Suite, including Word, Excel, Access, Outlook, and PowerPoint, is indispensable, as is the flexibility to undertake other related duties and projects as assigned, contributing to the seamless operation of the university's administrative functions. Competencies/Knowledge Skills, and Abilities Required in this Position Excellent oral and written communication skills combined with a strong customer service orientation are essential. Attention to detail and the ability to multi-task are highly desirable. License or Certification Required by Statute or Regulation Management Preferences Position Recruitment Range $20/ hour Position Category Temporary/Student Position Status Temporary Work Hours (i.e. 8:00-5:00pm, etc.) Varies Work Schedule (i.e. Mon-Fri, Rotating Shifts, Etc.) Varies

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 3300 Tyre Neck Rd Suite L, Portsmouth, VA This job posting is anticipated to remain open for 30 days, from 05-Jan-2026. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $22.50 **Hiring Maximum:** $24.36 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator's role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Office Administrator Responsibilities: Welcoming visitors and directing them to the relevant office/personnel. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Maintaining general office files, including job files, vendor files, and other files related to the company's operations. Purchasing office supplies, equipment, and furniture. Overseeing the maintenance of office facilities, and equipment. Performing other relevant duties when needed. Office Administrator Requirements: High school diploma or a bachelor's degree in business, administration, or a related field. 2 or more years' office administration experience. Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks.