Branch office administrator jobs in Virginia Beach, VA

Job Title: Administrative/Executive Assistant 4 Start Date 22 December 2025 Duration 12 months Pay Range: $18-20/hr On-Site Job Description: Summary: The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: • Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Review and approve invoices, reports, memos, letters, financial statements, and other documents. • Review and approve corporate documents, records, and reports. • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Prepare agendas and make arrangements for committee, board and other meetings. • Make arrangements for travel, planning meetings, etc. Skills: • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. • Strong ability to work independently and manage one's time. • Strong ability to keep information organized and confidential. • Strong ability in event planning. • Strong leadership and mentoring skills necessary to provide support and constructive performance feedback. • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: • High school diploma or GED required. • 8-10 years experience required. • Experience working with executives required.

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING! This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below. “Beware of scams. S3 never asks for money during its onboarding process.” Job Title: Security Administrative Assistant Location: Chesapeake, VA, 23320 Setting: On Site Work (The hours would be 7am - 4pm Mon - Fri) Duration: 24+ months. Pay: 17-23 an hr on W2 Required Qualifications: Good admin/computer skills, good communication skills that can work with our business partners and great customer service skills. Preferably, need someone with experience issuing visitor badges and logging into our technology platform. Data Entry / Great Customer Service - at least 3 yrs experience Experience with Microsoft Office Outlook / Excel / Word Any previous experience using Visitor Badging Software and Access Control Software Responsibilities that this resource will have on a day-to-day basis: Checking in Visitors Customer Service Problem Solving Inventory of Equipment

Overview: We are seeking a highly organized experienced and proactive Executive Administrative Assistant to provide essential high-level administrative support to our office. This is an onsite position located in Virginia Beach VA. Role Details Title: Administrative/Executive Assistant Location: Virginia Beach, VA - Onsite Schedule: Monday - Friday, 8:00 AM - 4:00 PM Job Type - 12 month contract, potential to extend Pay Rate: $19/hr - $21/hr Key Responsibilities Office Management Supervising general office duties including ordering supplies maintaining robust records management systems and performing basic bookkeeping work. Document Management Reviewing approving and organizing a wide range of documents such as invoices reports memos letters financial statements and corporate records. Information Flow Reading and analyzing incoming correspondence submissions and reports to determine significance summarize key points and plan their timely distribution. Meeting Coordination Preparing agendas making logistical arrangements and coordinating materials for committee board and other key meetings. Travel and Events Making comprehensive arrangements for business travel and taking the lead on planning and coordinating corporate events and meetings. Required Skills and Qualifications Experience 8-10 years of professional experience in an administrative or executive support role is required. Executive Support Proven experience working directly with executives is mandatory. Education High school diploma or GED required. Communication Excellent verbal and written communication skills with a professional and articulate demeanor. Autonomy and Organization Strong ability to work independently manage time effectively and maintain highly organized confidential information. Leadership Strong leadership and mentoring skills necessary for providing support and constructive performance feedback. Technical Proficiency Previous experience and strong proficiency with Microsoft Office Suite applications Word Excel PowerPoint is required. Event Planning Demonstrated ability and experience in event planning.

Company Overview Home Paramount is a family-owned and operated service corporation founded in 1939. We rank among the top 15 largest pest management firms in the United States and are committed to a long-term strategy of responsible growth through excellent customer service. Ideal candidates will enjoy working in a fast-paced environment, whether it be individually or collaborating with their team! We have corporate and field team members to help you along the way and partner on projects as appropriate. We are a continuous improvement-driven organization focused on providing excellent pest management and customer service while providing a safe and healthy workplace for all our employees. Summary We are seeking to hire experienced administrative personal for a Branch/Office Administrator position. The primary responsibilities of the Branch/Office Administrator involve handling the day-to-day of the administrative duties for the branch . This full-time employment opportunity offers you experience that will advance your career, knowledge growth, and professional development. Responsibilities As a Branch/Office Administrator your daily duties will include, but may not be limited to: Make phone calls to customers to confirm appointments for the following day. Making changes to the service schedules to reflect canceled, moved, or new appointments. Call customers to arrange payment on delinquent accounts as needed. Call customers whose contract warranty has expired, reminding them that payment is due, and collect payment when possible. Answer calls from customers and corporate personnel regarding various issues. Office duties including typing, filing, and calculating numbers for management Other administrative duties as assigned. Requirements The primary requirements of a Branch/Office Administrator involve : Prior office and/or customer service experience required. High School Degree or equivalent. Ability to work off hours including up to 6 PM on weekdays and Saturdays on a rotating basis. Outstanding people skills. Comfortable making outbound and taking inbound phone calls. We are an Equal Opportunity Employer that offers competitive compensation packages and a full range of company benefits including, but not limited to: Medical, Dental, and Vision Coverage. Life and Disability Benefits. Paid Time Off, Vacation, Sick, Personal. 401(k) and ROTH Retirement Plans

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator's role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Office Administrator Responsibilities: Welcoming visitors and directing them to the relevant office/personnel. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Maintaining general office files, including job files, vendor files, and other files related to the company's operations. Purchasing office supplies, equipment, and furniture. Overseeing the maintenance of office facilities, and equipment. Performing other relevant duties when needed. Office Administrator Requirements: High school diploma or a bachelor's degree in business, administration, or a related field. 2 or more years' office administration experience. Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks.

Home Paramount is a family-owned and operated service corporation founded in 1939. We rank among the top 15 largest pest management firms in the United States and are committed to a long-term strategy of responsible growth through excellent customer service. Ideal candidates will enjoy working in a fast-paced environment, whether it be individually or collaborating with their team! We have corporate and field team members to help you along the way and partner on projects as appropriate. We are a continuous improvement-driven organization focused on providing excellent pest management and customer service while providing a safe and healthy workplace for all our employees. Summary We are seeking to hire experienced administrative personal for a Branch/Office Administrator position. The primary responsibilities of the Branch/Office Administrator involve handling the day-to-day of the administrative duties for the branch. This full-time employment opportunity offers you experience that will advance your career, knowledge growth, and professional development. Responsibilities As a Branch/Office Administrator your daily duties will include, but may not be limited to: Make phone calls to customers to confirm appointments for the following day. Making changes to the service schedules to reflect canceled, moved, or new appointments. Call customers to arrange payment on delinquent accounts as needed. Call customers whose contract warranty has expired, reminding them that payment is due, and collect payment when possible. Answer calls from customers and corporate personnel regarding various issues. Office duties including typing, filing, and calculating numbers for management Other administrative duties as assigned. Requirements The primary requirements of a Branch/Office Administrator involve: Prior office and/or customer service experience required. High School Degree or equivalent. Ability to work off hours including up to 6 PM on weekdays and Saturdays on a rotating basis. Outstanding people skills. Comfortable making outbound and taking inbound phone calls. We are an Equal Opportunity Employer that offers competitive compensation packages and a full range of company benefits including, but not limited to: Medical, Dental, and Vision Coverage. Life and Disability Benefits. Paid Time Off, Vacation, Sick, Personal. 401(k) and ROTH Retirement Plans

Job Details The Landmark Center - Chesapeake, VA Full Time High School $17.78 - $22.11 HourlyDescription The Office Administrator serves as the welcoming face of the organization, ensuring a positive first impression for all visitors. The role manages front desk responsibilities including answering calls, granting building access, and performing a variety of administrative tasks to support the agency operations and the Development team. RESPONSIBILITIES Administrative: Clearly answer and disperse all incoming calls and take written messages when needed. Maintain security of agency entrance door by buzzing people in. Engages warmly and professionally with customers and visitors, providing prompt assistance, answering inquiries, and ensuring a welcoming and positive experience. Prepare and maintain staff, intern, and visitor sign-in logs. Update and distribute agency call list on a regular basis. Maintain a log and distribute visitor and vendor badges for the building. Assist Development Department in issuing and distributing donation receipts for in-kind items; maintain in-kind donation log; instruct volunteers on entering item donations; store items in donation room. Keep a log (donor name / date / amount / check #) of all checks and cash received at front door via walk-ins or via U.S. mail. Copy and scan all donation documentation into Sharepoint for entry into Salesforce. Write receipts for all rent/deposit payments, cash, and gift card donations received at administrative office; make copies of donations and bring monetary gifts to Finance Department. Prepare and distribute incoming and outgoing mail, shipments, and faxes. Place bi-weekly supply orders for all locations to ensure adequate supply of cleaning, paper, and office supplies according to yearly budget and maintain janitorial supply spreadsheet. Oversee and coordinate purchase orders for agency supplies and other purchases as needed. Maintain neat and clean appearance in reception area and staff workroom. Maintain postage machine by keeping it updated with postage rates; add postage regularly and order ink as needed and enter purchase orders for the leased equipment fees. Manage and maintain agency copiers; call for copier maintenance/repair when needed; train other staff members in the use of copiers. Order supplies for copiers as necessary. Supports staff in the planning, coordination, and successful execution of seasonal programs, including Thanksgiving baskets, Holiday toy drive, Back to School initiatives, as well as other special events and the daily needs of program participants. Oversees inventory and sales of agency-branded t-shirts, and maintains accurate tracking of agency equipment, including laptops, cables and supplies such as letterhead and printed envelopes. Assists with various Development tasks including handwritten notes to donors, processing and mailing letters, special event projects, unloading, loading, and picking up incoming and outgoing donations, entering grant awards and completed letters into Salesforce, and reconciling credit card statements with purchase orders submitted. Provides guidance and training to front desk volunteers as needed. Customer Service: Provide service to internal and external customers according to standards as outlined in ForKids Customer CARE Manual. Financial Management: Use agency resources (financial and non-financial) prudently. Acknowledge and follow financial policies of the agency. Grants Data Management: Accurately complete all required data reporting in accordance with established guidelines. Community Engagement: Participate in development and fundraising activities as needed and requested (ex: meeting with donors, attending fundraising events). Regularly engage, support and collaborate with volunteers to provide a meaningful experience Qualifications Education and Experience : Must possess a high school diploma or GED and demonstrate 3 to 4 years of professional experience in office or administrative roles. Essential Functions, Knowledge, Skills and Abilities: Knowledge of Microsoft Office programs and the internet. Knowledge of the basic principles of customer service. Skilled at active listening, time management, speaking to others, critical thinking, problem solving, and reading comprehension. Demonstrates a high level of professionalism in all interactions, maintaining confidentiality, exercising sound judgment, and representing the organization with integrity and respect. Ability to communicate ideas so others will understand. Ability to enter data accurately and efficiently. Ability to lift at least 25 lbs, bend, crouch, sit for long periods, walk daily, and climb ladders and stairs occasionally. Ability to see details at close range (within a few feet). Valid driver's license with no more than three minor moving violations and/or accidents combined within the last 3 years, and no major moving violations in the past three years.

The position is responsible for performing organizational functions and complex clerical office tasks for the Community Programs division of Human Services. General Tasks: Maintains personnel information and prepares payroll. Maintains departmental budget; assists with budget preparation and administration of expenditures. Compiles data and prepares routine and specialized reports. Assists in the coordination of special events in the community. Coordinates/maintains databases for the Division. Assists in the preparation, review and maintenance of Human Service grant requests. Maintains supply inventory Processes requisitions and purchase orders; researches and processes accounts payable and/or accounts receivable; interacts with vendors and contractors. Processes grants to include budget journals Interacts with other departments, clients/customers and the public by telephone and in person. Coordinates training for the Division Assists clients with needed resources. Assists the Community Programs Administrator with special projects including budget preparation. Information technology point of contact. The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires any combination of education and experience equivalent to an associate's degree in word processing, secretarial skills, or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support. SPECIAL CERTIFICATIONS AND LICENSES : Depending on departmental operational requirements, may require valid driver's license and driving record in compliance with City Driving Standards . SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Preferred Qualifications Experience with all Microsoft products Ability to create and compile spreadsheets Experience in managing more than one office Experience with PeopleSoft and Kronos Work Schedule Monday-Friday 8:00 a.m. - 5:00 p.m. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Job Description Office Administrator Chesapeake, VA $18 - $23 / hour (depending on experience) A well-established HVAC and plumbing service company is seeking a detail-oriented Office Administrator to support daily operations and scheduling. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating moving parts, and takes pride in keeping the office organized and efficient. WHAT YOU'LL DO File and manage permits with accuracy and attention to detail. Schedule and coordinate inspections with local jurisdictions. Provide exceptional customer service via phone and email. Schedule and dispatch service calls to field technicians. Coordinate technician schedules to ensure timely service delivery. Process and track time sheets and daily reports. Support general office operations and assist with other administrative tasks as needed. WHY YOU MATTER The Office Administrator keeps the office running smoothly and ensures customers receive timely, professional service. Your organization, communication, and coordination skills directly contribute to the success of the operations team. WHAT IT TAKES 1-3+ years of administrative or office coordination experience (preferably in service, trades, or construction industries). Excellent organizational and multitasking abilities. Strong customer service and communication skills. Proficiency with scheduling tools and Microsoft Office Suite. Dependable, proactive, and able to work both independently and as part of a team. Positive attitude and willingness to adapt in a dynamic work environment. THE PERKS! $18 - $23 per hour, depending on experience Full-time schedule with growth potential Supportive, team-oriented work environment Opportunity to grow within a stable and reputable company

Job DescriptionAdministrative Assistant/ Front Desk Triton Stone Group is a leading U.S. distributor and importer of natural stone, quartz, tile, sinks, tools, and building products. Established in 2006, the company has expanded to operate over 31 locations across 15 states, employing a team of more than 350 employees. Triton serves both commercial and residential markets, delivering high-quality stone slabs, countertops, and related materials to fabricators, contractors, and design professionals. Administrative Assistant Job Responsibilities: Answer internal and external calls in a professional, friendly manner, using a multi-line phone system, and directs calls to appropriate departments. Greet customers, vendors and other visitors. Input client details into Customer Record Management System Handle placing Labels on slabs and assist warehouse with bin locations Sort and distribute incoming/outgoing mail and packages. Orders and stocks office/kitchen supplies. Provide superior hostmanship by maintaining, cleaning and organizing the reception area, design showroom and conference rooms. Prepare opportunity paperwork for distribution to design consultants Assist General Manager with admin tasks such as scanning, uploading, ledger entry, petty cash, etc… Organize tile and slab pickup paperwork Administrative Assistant Job Qualifications: HS Diploma or GED required 2 years of administrative/general office experience Strong organizational skills Detail-oriented Highly effective interpersonal communication skills Ability to prioritize and multi-task Must be a self-starter with the ability to work independently Proficient in Microsoft Office applications (including Word and Excel) Excellent problem-solving skills Polished image Must pass work eligibility requirements. Bilingual in Spanish and English is a plus What sets Triton Stone Group apart? * *Triton's blend of style, quality and value has been trusted since 2004. Today, Triton has taken its exclusive relationships and strength in buying power to build a new reputation of service. We are passionate about developing fashionable and innovative designs at a great value, as well as offering a number of exceptional services to meet customers' needs. Take steps now towards building a meaningful career with a growing company. Apply to join the team at Triton Stone Group today! Triton Stone Group is an equal opportunity and affirmative action employer and does not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, veteran's status or other protected category. EEO/AA-M/F/V/D

**NOW HIRING: OFFICE COORDINATOR** We are seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will play a pivotal role in ensuring the smooth operation of our office environment. This position requires strong administrative skills, excellent communication abilities, and a knack for multitasking. The Office Coordinator will be responsible for managing schedules, overseeing office functions, and supporting team management across the site and Houston corporate location. Duties Manage and maintain calendars for team members, ensuring efficient scheduling of meetings and events. Oversee daily office operations, including supervising administrative staff and coordinating vendor management. Assist in event planning and execution, ensuring all logistics are handled effectively. Maintain organized records and files, including payroll documentation and other administrative tasks. Communicate effectively with team members, vendors, and clients to facilitate smooth operations. Assist with inventory management for Import and Export departments. Organize all Import and Export cards for the Office Dispatch Team. Implement organizational systems to improve workflow and enhance productivity within the office. Support team management by providing necessary resources and assistance to ensure project success. Qualifications Proven experience in an office coordination or administrative role is preferred. Strong skills in calendar management and organizational tasks. Familiarity with vendor management processes is desirable. Excellent communication skills, both verbal and written. Ability to manage multiple tasks efficiently while maintaining attention to detail. Proficiency in standard office software applications (e.g., Microsoft Office Suite). A proactive approach to problem-solving with strong decision-making capabilities. If you are an enthusiastic individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Office Coordinator, we encourage you to apply. Want to be considered for this opening immediately? Candidates already registered with us, please send an updated resume to interviews@lpcpersonnel.com and reference the job title. If you are not already registered, please apply by clicking the "Apply Now" button.

This Office Coordinator supervises the day to day patient care operations of the front desk, check in, registration, appointment scheduling and medical record functions of the Department of Obstetrics & Gynecology at the Norfolk office. This responsibility includes managing the workflow and tasks associated within these areas as they relate to the clinical practice. The Office Coordinator is the direct supervisor for the employees staffing the functions above. The Office Coordinator is the primary point of contact for the office in the absence of the Practice Manager. Responsibilities * Front Desk Operations * Oversee daily front desk activities to ensure smooth patient flow and efficient operations. * Supervise and train reception staff in scheduling, patient check-in/out, and customer service procedures. * Ensure accurate insurance verification, co-pay collection, and patient registration. * Handle escalated patient concerns or scheduling conflicts professionally. * Coordinate front office coverage and staff schedules. * Monitor and manage employee tasks within the electronic medical record. * Maintain compliance with HIPAA and privacy policies at all times. * Audit records regularly for accuracy and proper documentation. * Provide hands on support for the front desk team as needed. * Medical Records Management * Supervise the creation, maintenance, storage, and retrieval of patient medical records (electronic and paper-based). * Ensure accuracy, completeness, and confidentiality of all medical records. * Monitor compliance with federal and state regulations. * Manage release of information (ROI) requests according to legal guidelines. * Audit records regularly for accuracy and proper documentation. * Monitor and manage employee tasks within the electronic medical record. * Staff Supervision and Training * Recruit, train, and evaluate front desk and medical records personnel. * Conduct performance reviews and provide ongoing coaching and development. * Create and update office policies and standard operating procedures (SOPs) in conjunction with leadership team. * Coordinate weekly staff meetings to communicate updates and reinforce compliance. * Educate staff on policies, procedures, protocols, and department initiatives to ensure optimal job performance and patient/provider satisfaction. * Provide quality orientation for all new hires, including ongoing evaluations during the probationary period. * Office Coordination * Collaborate with clinical staff to ensure effective communication between front office, medical records, and patient care teams. * Communicate effectively with physicians, nurses, and other staff to facilitate efficient operations. * Track and report key performance indicators (KPIs), such as patient satisfaction, scheduling efficiency, and record turnaround times. * Maintain office supplies and ensure front desk equipment (phones, printers, scanners, etc) are operational. * Assist Scheduling Coordinator with creating, opening and closing provider schedules as needed. * Customer Service * Promote a welcoming and professional environment for all patients and visitors. Ensure waiting area is clean, organized and welcoming at all times. * Address patient inquiries or complaints promptly and courteously. * Monitor waiting rooms to ensure appropriate patient flow, prompt check in times, and identify any bottlenecks preventing patients from being called to the back in a timely manner. * Keep patients informed of clinic delays and offer assistance to ensure they are comfortable during their wait. * Monitor the waiting area for any safety hazards or emergencies, such as patient illness, disruptive behavior, or spills and respond accordingly. * Leadership * Attend Departmental meetings and Compliance training. * Function as a core member of the Department of OB/GYN Management Team working closely with the other supervisors, managers, and senior administration to achieve excellent customer service, the highest quality outcomes, employee retention, and optimal workflow. * Support and back up other supervisory and management positions within the Department of OB/GYN as needed. * Implement new policies and procedures. * Performs other duties as assigned by the Departmental Management Qualifications Basic administration and medical records management skills required. Associates degree and 3 years of relevant experience in a healthcare environment is preferred. Healthcare experience preferably in multi-specialty physician group practice. Previous supervisory experience is preferred. Location : Location US-VA-Norfolk

This position performs a wide variety of administrative and office support activities for the Chief Administrator for the Department of Obstetrics and Gynecology. Position performs problem-solving duties of a confidential nature for Chief Administrator as well as back up administrative support for Chair and Department Administrator. Offers administrative support to senior administration to facilitate efficient operation of the department. Responsibilities Enter all annual purchase orders for the department in eVA, ensure purchase orders are correctly issued and vendors notified. Departmental liaison with accounts payable, ensuring all outstanding invoices are paid. Maintain inventory of all department ultrasound equipment including leases, invoicing and maintenance agreements. Obtain quotes and purchase all departmental IT technology. Responsible for ordering and tracking all departmental uniforms. Manage and purchase all new lab coats. Provides general administrative support to Chief Administrator and back support to Chair and Department Administrator to include but not limited to maintaining Microsoft Outlook calendars, scheduling meetings, reading and routing incoming mail; preparing outgoing mail; composing and typing routine correspondence for supervisor's signature; editing correspondence, scheduling appointments; answering and transferring phone calls; copy/scan/fax. Review all forms for Chief Administrator (IDT, APForm, PA01, PA02, etc.) Review all ChromeRiver vouchers. Track membership payments for providers. Responsible for tracking department cell phone allowances. Maintain internal records of academic leave for all department faculty and monitor remaining academic leave available balance so as not to exceed budgeted amount. Maintain personnel, purchasing, fiscal, and other administrative records to ensure compliance with applicable policies. Plan and organize departmental events such as holiday events, research retreats, and other meetings inside and/or outside of operating hours. Serve as initial point of contact within department for administrative needs to include cell phone services, meeting arrangements, facilities and equipment maintenance, contracting, purchase orders, procurement card purchases, and ultrasound equipment inventory. Provide administrative support to the department Chair and other members of the department as requested; including arranging air and ground transportation, hotel accommodations, and various others aspects of travel as needed. Facilitate and coordinate Chief Administrator's daily calendar, communications, and contacts; keep Chief Administrator informed of the schedule. Prepare correspondence, agendas, presentations, meeting materials, etc. for various meetings with attendants from EVMS, EVMS Medical Group, and external entities. Maintain files on all correspondence, contracts, meeting materials, etc. to include confidential information. Assist the Chief Administrator and senior management in day-to-day administrative operations. Initiate, prepare, coordinate, and complete various projects as directed by Chief Administrator and senior management. Evaluate office production, revise procedures, and/or devise new forms to improve efficiency of workflow. Establish uniform correspondence procedures and style practices. Serve as the Chief Administrator's liaison with EVMS and EVMS Medical Group Administration, Clinical Division Directors, Department Chairs, Hospital Administration, etc. as well as other external entities. Open, sort, prioritize, and distribute incoming correspondence. Answer telephone, screen callers, relay messages and greet visitors. Maintain physician information to ensure compliance with various medical societies. Travel to various locations on and off campus as needed. Performs other duties as assigned. Qualifications Required: Must have high organizational skills and ability to multi-task and work independently. Experience working with various software applications is required (i.e. Microsoft Office). Preferred: Bachelor's degree required or equivalent experience preferred. One (1) year of administrative support experience is preferred. Experience in an academic setting is preferred. Location : Location US-VA-Norfolk

At Clancy & Theys Construction Company, we believe that people are the foundation of every great project, guided by our core values of Safety, Stewardship, Passion, and Collaboration. We are seeking a detail-oriented and proactive Office Administrator to join our Newport News, Virginia office. This position is critical in maintaining smooth daily operations, supporting project and office staff, and ensuring that administrative, accounting, and fleet management processes run efficiently and professionally. The ideal candidate will thrive in a dynamic environment, demonstrate initiative, and embody The Clancy Way by fostering collaboration, maintaining high standards of excellence, and supporting a positive, team-oriented workplace. Principal Duties and Responsibilities Reception & General Office Support: Serve as the first point of contact for visitors, clients, and vendors. Manage incoming calls, correspondence, and office communications professionally. Coordinate scheduling, meeting room setups, and company events. Administrative & Project Support: Provide administrative assistance to project management teams, including document preparation, data entry, and recordkeeping. Assist with scheduling meetings, preparing agendas, and arranging conference calls or client visits. Maintain office files and electronic records according to company standards and confidentiality policies. Accounting Support: Assist with processing invoices and pay applications. Support basic accounting functions such as purchase orders, vendor documentation, and financial record organization. Fleet Management: Track, maintain, and coordinate company vehicles and equipment. Maintain fleet records and documentation for accountability and reporting purposes. Collaborate with other administrative and project team members to ensure consistent communication and workflow. Handle sensitive and confidential project and business information with discretion. Qualifications/Skills and Knowledge Requirements Minimum 5 years of administrative experience, preferably in construction, engineering, or professional services. Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software applications. Excellent written and verbal communication skills with strong attention to detail and accuracy. High level of interpersonal skills to handle sensitive and confidential situations with tact and diplomacy. Strong organizational and time management abilities, with the capacity to prioritize multiple responsibilities and meet deadlines. Experience or willingness to manage basic accounting functions and company fleet coordination. Professional demeanor, positive attitude, and strong problem-solving abilities. Ability to work both independently and as part of a team in a fast-paced environment. Valid driver's license in good standing. Build Your Career The Clancy Way At Clancy & Theys, we build more than projects - we build people, opportunity, and community. Our commitment to Safety, Stewardship, Passion, and Collaboration shapes every aspect of how we work together. We offer: Competitive salary and comprehensive benefits package Health, dental, and vision insurance Paid time off and holidays Opportunities for professional growth and development A supportive, team-oriented environment where your contributions make a difference Apply today and join a company where excellence, integrity, and collaboration are at the core of everything we do. *Direct applicants only; no third-party submissions.*

Always Best Care Senior Services of Hampton Roads is a company dedicated to providing exceptional personal care services to seniors in their homes. We are looking for an enthusiastic individual to join our Chesapeake office team. Job Description The Office Coordinator is responsible for the day to day clerical support for an established Home Health Agency. Clerical duties are diverse with all requiring knowledge of office systems, customer service and communication skills. CORE TASKS Maintain scheduling services for agency clients and caregivers. • Reviews and monitors online staffing system ClearCare; makes necessary changes to insure correct schedules are inputted and communicates all relevant information to client and caregiver as needed. • Answers incoming calls, texts, and emails and documents scheduling issues and concerns. • Practices good judgment and time management to re-staff clients in incidents of caregiver callout/time off requests. • Ensure Client billing and Caregiver hours are completed timely and accurately in ClearCare. SUPPLEMENT TASKS Performs General Office Duties for upper management. • Maintain physical and electronic records through office machines, including photocopiers, scanners, internet fax, voicemail systems, personal computers, cloud-based software and databases. • Answer telephones, direct calls, and take messages. • Inventory and order materials, supplies, and services. • AR/AP • Troubleshoot technical issues related to computer hardware and software for caregivers and upper management. • Compute, record, and proofread data and other information, such as records or reports. • Type, format, proofread, and edit correspondence and other documents using Microsoft Office products. Qualifications High School/GED required; College/Business Courses preferred Customer Service oriented Ability to pass a drug and criminal background screening Advanced knowledge of computer/internet based programs including Microsoft Office (Work, Excel, Outlook), printers and telephone systems Willing to occasionally travel within service area (mileage reimbursement) Business Administration or Human Resources experience (preferred) Additional Information WORK LOCATION/HOURS Chesapeake, VA (Great Bridge Area) 8:00 AM to 5:00 PM Monday-Friday, occasional travel with mileage reimbursement **Pay rates range from $10.00 to $13.50 per hour, depending on qualifications.** Benefits include PTO, direct deposit and paid holidays. **

Job Title: Administrative Assistant Elizabeth City, NC Salary: Competitive Clearance: Public Trust Travel: N/A Purpose People, Technology and Processes, LLC is seeking an Administrative Assistant for military and homeland security administrative support. *****THIS POSITION IS CONTINGENT UPON AWARD***** Responsibilities include, but are not limited to: Office automation work requiring the use of software applications and computer equipment to directly support the AMO and supply technician in the Aviation Material Office. Deal directly with Air Station maintenance and supply personnel. Facilitate Air Station equipment calibration program through the CG Precision Measuring Equipment Laboratories (PMEL) program by enrolling all precision equipment utilized by unit mechanics into the PMEL program and ensuring all required tools are calibrated on a timely schedule in accordance with AFCAV. This includes retrieving and returning tools to the appropriate storage location. Coordinate with members of Aviation Logistics Command (ALC) controlling the contract funding the Air Station PMEL program. Assist the Aviation Materiel Officer with determining procurement of all calibrated and non-calibrated maintenance tools used by Air Station mechanics by maintaining a log of all tools being bought and needing to be replaced. Maintain an inventory of replacement tools via a tool crib that enables broken tools to be replaced in a timely manner without affecting unit operations. Collect broken tools, issue replacement tools, and maintain a log of broken tool reports. Assist the Aviation Material Officer in maintaining the Engineering annual budget by cataloging the purchases of all aircraft hardware, tools, and consumables. Assist in storage, and distribution of aviation consumables. Such consumables include acid brushes, paper towels, safety wire, tape, trash bags, earplugs, and other disposable items necessary in the daily routine of Air Station operations. Assist in maintaining the inventory of type three and five materiel using Fleet Logistics System (FLS), as well as assist in maintaining the readiness of Aviation Material Office service-window serving Air Station personnel. These duties relate to the compilation of data, the reconciliation of documents, and collection of information. Word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and other types of office automation software. Transcribe various written communication into proper format, with the responsibility for correct spelling, grammar, capitalization, and punctuation. Assist in maintaining office operations and assume the roles and duties of the Aviation Material Office Supply Technician when the Supply Technician is either away or out of the office. Requirements • Minimum of two years' work experience; working with aviation consumables • Experience working in a storeroom issuing consumables • Experience with inventory control management • Experience with office administrative skills and abilities;= • Experience with various office automation systems, software applications and computer equipment. About the company: As a Service Disabled, Veteran Owned Small Business (SDVOSB) we are a provider of Information Technology (IT) professional services, software solutions and professional development training. Our core competencies evolved from leveraging IT enablers for knowledge management with an emphasis on Web Based Knowledge Portals and Portal Services, Server/System Services, SharePoint Development and System Administration and SQL Server Services. Our capabilities have expanded to include software development, technical training support and field support services. Guiding Principles Satisfy the customer - "Exceed expectations" Set the Example - "Be out front" Be Responsive - "Timing is everything" Persevere - "Find a way" Benefits PTP offers a comprehensive benefits program: Medical insurance Dental insurance Vision insurance Supplemental benefits (Short Term Disability, Cancer & Accident). Employer-sponsored Value Adds - FreshBenies 401(k) with matching 11 holidays 120 PTO hours accrued

Service Center Newport News - North Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

Newport News, Virginia Hours: Labor Pool (as needed) The staff member will strive to exceed the customers' expectations by demonstrating flexibility and sensitivity necessary to respond to the customers' needs. Responsible for all benefit collections; charge reconciliation, payment posting, insurance verification and authorization. Accountable for customer registration in iCare. Performs a variety of administrative duties that supports team such as answering phones and scheduling appointments for patients. Responsible for contacting patients on the Referral Work queues and place notations as needed. Required to be flexible in their work assignments as other duties may be assigned. The staff member will also assist with new employee on-boarding training. Responsible for the maintenance of office equipment and supplies required to support the facility operations. What you will do Demonstrates organization of work, knowledge of process/ procedures for applicable patient care setting and performs independently without close supervision. Works effectively to resolve all incoming doctors orders and referrals within 24 hours of referral assignment. Completes all paperwork/computer based forms associated with all procedures according to department policies. Demonstrates flexibility and utilizes best practices to decrease patient appointment lag. Ensures that patient Wait/Registration times are consistently maintained at optimal levels to enhance the patient experience. Accurately and efficiently enters data into computer systems for registrations, doctor orders and other data entry responsibilities. Demonstrates teamwork and works well independently by seeking assistance when needed. Takes ownership and a positive approach in the training and support of team members. Keeps team informed to support efficient department operations. Departmental tasks align with procedural volumes/measurement. Workflow processes are executed accurately and timely to meet deadlines. Ensures that patient experience is conveyed in every encounter, that courtesy and respect are exhibited at all times. Demonstrates flexibility to changes and adapts to varying work environments and assignments.( Ability to work rotating schedules as well as some light traveling to other facilities as needed. ) Qualifications Education High School Diploma or GED, (Required) Associates Degree, Business or related field (Preferred) Experience 1 year Related office experience (Preferred) To learn more about being a team member with Riverside Health System visit us at ****************************************

The Enrollment Management unit is responsible for attracting, admitting, and enrolling eligible students, in accordance with university policies. The unit facilitates the development, implementation and monitoring of academic policies, practices and procedures to meet goals related to student progression, performance, and graduation. The unit administers state, federal and institutional financial aid and scholarship programs and collaborates with other campus units in coordinating student transition initiatives that lead to positive adjustment, academic success and persistence to degree completion. Description of Work Multiple positions may be filled from this posting This position serves as the cornerstone of administrative efficiency within the university, offering an extensive array of clerical support services. Duties span from managing the dynamic flow of office reception to handling transcript processing with utmost confidentiality. Attention is devoted to mail distribution, ensuring the swift and secure transfer of important documents. Additionally, responsibilities include processing records, accurately inputting data, maintaining organized filing systems, facilitating correspondence, coordinating appointment schedules, and overseeing general accounting tasks. Proficiency in the Microsoft Office Suite, including Word, Excel, Access, Outlook, and PowerPoint, is indispensable, as is the flexibility to undertake other related duties and projects as assigned, contributing to the seamless operation of the university's administrative functions. Competencies/Knowledge Skills, and Abilities Required in this Position Excellent oral and written communication skills combined with a strong customer service orientation are essential. Attention to detail and the ability to multi-task are highly desirable. License or Certification Required by Statute or Regulation Management Preferences Position Recruitment Range $20/ hour Position Category Temporary/Student Position Status Temporary Work Hours (i.e. 8:00-5:00pm, etc.) Varies Work Schedule (i.e. Mon-Fri, Rotating Shifts, Etc.) Varies