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  • Branch Office Administrator - Ankeny, IA

    Edward Jones Careers 4.5company rating

    Branch office administrator job in Ankeny, IA

    If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
    $40k-50k yearly est. 43d ago
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  • Branch Office Administrator

    CNO Financial Group 4.2company rating

    Branch office administrator job in Des Moines, IA

    Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork
    $34k-42k yearly est. Auto-Apply 60d+ ago
  • Administrative Assistant, Assessment and Professional Services (contractor)

    Jobsultant Solutions

    Branch office administrator job in Des Moines, IA

    A pioneer in K12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 10 million students in all 50 states. For more information, visit amplify.com. We are seeking a dynamic, proactive candidate to support the Assessment and Professional Services teams. The ability to support key executives and interact with staff at all levels, in a fast-paced environment, while remaining proactive, resourceful, and efficient, with a high degree of professionalism, is critical to this role. Important components of this role are also gaining and using valuable insights into many facets of the company, project management and using discretion in handling confidential and sensitive information. Amplifys COVID-19 vaccination policy requires all staff to provide proof of vaccination for in-person meetings unless an approved exemption is provided. Responsibilities Perform routine and specialized administrative duties for assigned teams and executives Manage the scheduling and arrangement of meetings, conference calls, seminars, and the compiling, preparing and distribution of materials for same Create and maintain project plans, department reports, and prepare and submit staff expense reports Track key project plans for the Professional Services and Assessment and Intervention divisions, including identifying workflows and dependencies, flagging issues and risks, and making process improvement recommendations Draft, type, proofread and edit correspondence, memos, presentations, and other documents Maintain confidentiality of privileged and sensitive information related to the company and personnel Coordinate complex travel arrangements and events using discretion and good judgment Proactively support the implementation of a broad range of administrative support duties including the management of complex calendars, arrangement of meetings and travel, assistance with presentation preparation, organization of team building events, etc. Participate in other department initiatives and projects and tasks as required by business needs Basic Qualifications 5+ years of experience as an Administrative Assistant in a professional office environment Experience with Microsoft Suite (Word, Excel) Proficiency with Google Suite (Gmail, Docs, Slides, Calendar, Sheets) Excellent verbal and written communication skills Excellent organizational, analytical and problem-solving skills Experience prioritizing contending tasks, managing interruptions, anticipating changing needs, and adjusting priorities throughout the day Preferred Qualifications College degree or equivalent experience Experience collaborating with people from all organizational levels and backgrounds Ability to effectively navigate in a fast-paced environment while managing full workloads We celebrate diversity and are committed to creating an inclusive environment for all employees. To that end, we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Amplify is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. This position may be funded, in whole or in part, through American Recovery & Reinvestment Act funds.
    $31k-41k yearly est. 60d+ ago
  • Lead Business Office Associate in Training

    Carmax 4.4company rating

    Branch office administrator job in Des Moines, IA

    6004 - Des Moines - 10315 Hickman Rd, Urbandale, Iowa, 50322CarMax, the way your career should be! Peer leader and mentor to Business Operations Associates, responsible for delegation and follow-up of assigned work, processing and review of paperwork associated with sales and appraisal purchases, and providing and modeling iconic customer service. Essential Duties and Responsibilities: Performs all essential duties and responsibilities of Business Operations Associate at a successful level as needed. Participates in the “Manager on Duty” role - responsible for delegating and directing the Business Office workflow including customer facing and non-customer facing tasks, answering questions related to transactions, and following up on assigned tasks. Participate and/or lead weekly leadership calibration discussions (LAB Meetings) and develops plans for observing Associate performance and addressing individual developmental needs. Mentors, coaches, and develops Associates in the Business Office to improve performance and grow next-level talent. Serves as the functional expert for state-specific and CarMax process knowledge, to reinforce execution and navigate complex problem-solving. Provides iconic customer service by listening, answering customer questions and resolving escalated customer concerns. Collaborates between store and Home Office teams to reconcile critical accounting, compliance, and customer service functions. Assesses risk in Asset Protection reviews and approves store cash handling procedures. Assists store personnel, other locations, and all store departments in their daily functions while adhering to CarMax guidelines. Qualifications: Work requires ability to: Model what good looks like when interacting with Associates, customers and vendors Create maintain a positive work environment Delegate effectively in order to meet deadlines Follow up with Associates inside and outside of the Business Office Make decisions using independent and sound judgment Resolve customer and associate concerns Read, interpret and transcribe data in to maintain accurate records Understand numeric filing system Use word processing, spreadsheet and other programs, displaying intermediate PC skills Multi-task in a high energy, fast-paced work environment Lift objects that weigh as much as 15-20 lbs Speak and listen effectively while working with internal and external customers in person and over the phone Complete CarMax provided training, allowing for cross-training and full coverage of Business Office Working Conditions: Pleasant but noisy office environment May require walking or standing for extended periods of time Flexible work hours with opening and closing shifts that includes nights, weekends, holidays Wears CarMax clothing (acquired through the company) at all times while working in the store Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
    $33k-38k yearly est. Auto-Apply 54d ago
  • Office Administrator

    Cottage Grove Church

    Branch office administrator job in Des Moines, IA

    Office Administrator Job Description The Five C Framework: Calling A clear sense of conviction to serve our people, place and purpose, as confirmed by others. Can be discerned as one of multiple kinds of calling, but in any case is reflected not only in duty but also in desire. Character Discernment of God's qualification of their character through evidence of the activity of the gospel in their life in the areas of deacon or elder qualifications from 1 Timothy 3. Dictates credibility as a leader. Chemistry Relational and cultural compatibility with a diversity of people who share the culture and shared values of the staff team and family at Cottage Grove. An equal ‘yoking' of philosophy, values, and principles as well as a sense of how it makes others feel when they need to work with you. Competency A matching of current demonstrated knowledge, skills, and abilities required to perform the tasks and responsibilities of the role. Capacity Capacity is reflected in two ways. One is in current capability, which includes having the degree of margin, emotional endurance, and spiritual maturity that are appropriate for the normal responsibilities of the role, considering scope, weight, and reps of the burden carried. The other is as a capacity for growth, or the level of potential future ability which considers intelligence, aptitude for learning, initiative, and demonstrated pattern of growth. This framework serves as the criteria in how we evaluate our team members. As a staff team we value acceptability to these traits and expect each staff member will demonstrate continual growth in all of these areas. Direct Supervisor: Zach Ten Haken, Administration Director Job Summary: Office Coordinator, Facility Admin, Finance Admin, HR Admin This is a full-time staff position which, in this context, means 40+ church related hours a week. Responsibilities: General & Office Administration Serve as the primary point of contact and "first face" for Cottage Grove, exemplifying hospitality to guests and handling general inquiries, including phone, doorbell, and member inquiries. Perform essential office tasks such as ordering supplies, distributing mail, maintaining office equipment, and managing the church database. Facility & Event Administration Manage the church's facility usage by serving as the Planning Center Administrator to approve and coordinate facility requests for ministry, members, and outside groups. Oversee the church calendar, coordinate facility arrangements for special events (e.g., weddings, funerals), and manage facility maintenance, repairs, and janitorial coordination. Financial & Human Resources Administration Handle core financial duties, including balancing credit cards, preparing budget reports, writing/recording checks, maintaining finance software, paying all bills, and managing charitable giving. Manage HR processes, including employee onboarding and offboarding, maintaining benefits, and ensuring HR software and employee information are updated. Prepare payroll documents and maintain weekly giving records. Ministry & Volunteer Coordination Coordinate and administer Hospitality Teams Oversee volunteer recruitment, organize training and volunteer appreciation events. Manage Sunday supplies and assist members/attenders on Sundays Staff Team Member Work alongside other staff in running ministry tasks and participate in core Cottage Grove ministry activities (Sunday mornings, connection groups, etc.).
    $29k-40k yearly est. 5d ago
  • Law Office Administrator - Des Moines, IA

    Cordell & Cordell

    Branch office administrator job in Des Moines, IA

    Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. Job Title: Law Office Administrator Location: Des Moines, IA Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. What You'll Do Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open Answer and direct incoming calls for the office to include scheduling appointments Call potential clients to reschedule consultations as needed, ensuring all communications are timely, professional, and well-documented Gather, organize, and enter data into Smart Advocate (our Case Management System) Arrange couriers and process servers as directed Check email and voicemail as appropriate to assure timely responses to all inquiries Order marketing materials through the Marketing team Keep the office organized and maintained (including lobby area, supply room, etc.) Approach all clients and employees with a positive tone and genuine warmth Handle sensitive client data with utmost discretion, care, and accuracy Prepare and upload bank deposits; process check requests and invoices. Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines Who You Are We're looking for someone who brings a blend of professionalism, reliability, and a commitment to quality client service. Ideal candidates will possess: A high school diploma or GED Prior experience in a law office, medical office, or similar professional setting. Previous experience as an office administrator preferred, but not required. Background in administrative support or office management Strong verbal and written communication skills, with a collaborative and approachable demeanor A professional presence and the ability to interact confidently with clients and colleagues Reliable transportation and the ability to be on-site Monday through Friday from 8:30 AM to 5:30 PM Proficiency in Microsoft Office applications, including Word, Outlook, and Excel Exceptional attention to detail, multitasking ability, and organizational skills A proactive mindset and willingness to go above and beyond on simple requests to make things easier for others Why This Role Matters As the first point of contact for our potential and existing clients, this role plays a vital part in shaping their experience with Cordell & Cordell. By keeping attorney calendars organized, managing critical communications, and ensuring consultations are promptly scheduled and rescheduled, you help create a seamless and supportive process during what is often a difficult time for families. Your attention to detail and commitment to client care directly impact our ability to serve with empathy, efficiency, and excellence. Cordell & Cordell provides exceptional benefits and a great working environment including: We also offer our full-time employees the following benefits: Medical Plans: including HDHP, PPO, HSA and FSA Dental, Vision, Life and AD&D, Long-Term Disability, and Short-Term Disability Insurance 401(k) Savings with Employer Matching Paid time off Participate in our Wellness Program and potentially earn Employer Paid health premiums! For more information: **************************************************
    $29k-40k yearly est. Auto-Apply 26d ago
  • Office Administrator

    Eide Bailly 4.4company rating

    Branch office administrator job in Des Moines, IA

    Work Arrangement: In Office A Day in the Life A typical day as an Office Administrator might include the following: * Promotes the EB culture and office engagement by ensuring office/department events such as staff meetings, social activities, volunteer events, wellness screenings, flu shots, etc. are consistently occurring. * Ensures the success of the Administrative team and serves as a resource to the Administrative Manager. May serve as a Career Advisor. * Manages office/department operations including changes in policies and procedures, creating efficiencies and reducing costs as deemed necessary. * Makes final decisions on administrative hires, oversees on-boarding of all new hires, and participates in performance roundtables. * Oversees finance and practice management related processes for the office/department. * Oversees facilities and safety management for the office building and daily office operations including office layout, FF&E and selection of vendors. * Oversees the administrative team management including coordination to ensure office coverage and approve time off requests * Oversees Office Learning Coordinator and professional licensing and membership processes * Serves as resource to the Market Leader, Department Heads and Regional OA to create consistency and efficiency across the office and supporting office initiatives. Completes projects as assigned. * Coordinates vendor contracts for the office * Reviews office payroll hours bi-weekly. * Participates in benefit and culture overviews for local recruiting efforts. * Ensures timely and accurate performance on assigned projects. * Maintains compliance with project budgets, turnaround times, and deadlines. Who You Are * You have 5+ years of experience in office management including supervisory experience required. A Bachelor's Degree in Accounting or Business Administration preferred. * You have knowledge of practice management systems. * You can formulate and analyze reports and interpret financial reports. * You can plan, organize, develop, implement and interpret the programs, goals, policies and procedures of a large organization. * You have knowledge of facilities management processes and principles. * You can communicate clearly in writing and verbally. * You can work on multiple projects and meet deadlines by setting priorities with work projects. * You can establish and maintain effective working relationships with co-workers and clients. * You are highly proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Microsoft Dynamics experience is a plus. * This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-KM1
    $34k-42k yearly est. Auto-Apply 5d ago
  • Office Assistant

    Aquatic Control 3.3company rating

    Branch office administrator job in Elkhart, IA

    Aquatic Control Inc. is a privately owned lake and pond management company with our home office in Seymour Indiana and satellite offices in Valparaiso, IN; Evansville, IN; Truesdale, MO; Jackson, TN; Knoxville, TN; Canton, IL; Elkhart, IA; Davenport, IA; and Elizabethtown, KY. We are looking for a skilled Office Assistant to help with the organization and running of the daily administrative operations. In many cases, you will be the first person our customers interact with. This is a crucial part of our business. We are looking for a candidate who understands the importance of excellent customer service. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure all while maintaining a positive mental attitude and upbeat demeanor. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities Organize office and assist associates in ways that optimize procedures Answering & transferring incoming phone calls Sort and distribute communications in a timely manner Accurately answering customer questions by utilizing our CRM system Ability to process payments Solving customer issues by recommending the proper service/product Perform standard receptionist duties Cooperate to complete tasks as part of team spanning multiple regional offices Benefits: Competitive hourly pay based on experience 401 K with a company match on first 4% after 1 year of employment Paid company health insurance for employee after 90 days Dental / Vision / Life Insurance Generous Earned Time Off program Holiday pay with paid week+ at Christmas Working for a great company that values its employees Please apply at: ********************************************************* Requirements Excellent customer service skills Working knowledge of office equipment Working knowledge of computers Thorough understanding of office management procedures Excellent organizational and time management skills Analytical abilities and aptitude in problem-solving Excellent written and verbal communication skills Experience operating a Forklift would be a plus!
    $24k-32k yearly est. 18d ago
  • Administrative Coordinator

    Entry Level Cad Technician/Design-Drafter In Rhinelander, Wisconsin

    Branch office administrator job in Des Moines, IA

    MSA has an opportunity for an Administrative Coordinator in our Des Moines, IA office. This person will assist our technical professionals with a variety of administrative tasks including word processing, event planning and office organization. Working hours are between 8:00am and 5:00pm Monday through Friday, with flexibility as needed. If you are detail-oriented with the ability to solve problems, consider joining our team! Who we are: For over 100 years, MSA has helped shape communities through engineering excellence. What began in 1919 with a single practitioner in Baraboo, Wisconsin, has grown into a robust firm of over 500 employee owners across the U.S. Our purpose is simple: to make communities stronger, safer, and more sustainable. We believe in the power of relationships, trust, and doing the right thing - and we take pride in seeing our work come to life. At MSA, we understand that great work happens when you contribute great value and maintain a balanced life and career. That's why we offer: Employee Ownership = True Investment: MSA is a 100% employee-owned firm. That means when you join our team, you're not just doing a job - you're building your legacy and sharing in the success of the firm. A Culture of Mentorship and Collaboration: Work alongside a talented, cross-disciplinary team that values mentorship, professional development, and team success. A flex time program that empowers you to manage your schedule - because life doesn't always fit inside 9 to 5 A flexible work environment, including hybrid and remote options where possible, to support your productivity and well-being Ready to Build Your Career with Purpose? If you're a curious, community-minded person who thrives in a collaborative environment and wants to own your work - let's talk. Responsibilities What you will do: Assist engineers, team leaders, IT and marketing as needed as the main point of contact for the office Maintain and meet project deadlines Develop and maintain office procedures to keep office running smoothly Create, proofread and format a variety of engineering related documents, reports, letters, proposals, etc. Scan, copy, print and file documents including but not limited to contracts and proposals Answer all incoming phone calls, greet and assist walk-in clients and guests Handl incoming and outgoing mail and packages Manage and order supplies for office and break room Schedule appointments, manage schedules for meetings, including ordering lunch when needed and planning office social events Coordinate corporate events and trainings in the Madison location Schedule repairs for general office space, equipment and maintenance, and coordinate with vendors and suite landlord Assist with workstation setup and maintain IT asset inventory, along with onboarding new hires Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute Qualifications What you bring: Associates degree or higher in Office Administration, Business Management, or a related field. Equivalent professional experience will also be considered. Prior administrative office experience preferred Advanced knowledge of Microsoft Office and Outlook required Prior experience with Teams preferred Experience in or exposure to construction, engineering, environmental, or architecture fields is valued Prior experience with FTP websites and/or ERP database would be a plus Prior experience with a PDF editor preferred Valid driver's license and personal vehicle are required for routine office errands (mileage is compensated) Ability to effectively manage multiple priorities, demonstrate attention to detail, show self-motivation, and communicate clearly across different contexts and audiences. The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role. Why MSA? Better Together: A collaborative environment that values open ideas, diversity, and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm. Multi-disciplinary Opportunities: Follow your interests, explore new experiences, and apply your skills where they have the most impact. We've Got Your Back: Enjoy support when you need it and independence when you don't. We are 400+ strong, working as one cohesive team. Passion & Purpose: We're passionate about our work and proud of it! Share inspirations, "geek out," and think big with us. Pay & Perks: Competitive pay and unique perks that make MSA stand out. Communities of Practice: Our think tanks and idea generators-regular collaboration and learning opportunities. Work-Life Integration: Life doesn't stop when work begins. We support your professional and personal balance. Commitment to Learning: Ongoing training, tuition reimbursement, and cutting-edge technology to keep you connected and creative. Community Engagement: Giving back through volunteering, education, STEM outreach, and event participation, backed by corporate sponsorship and donations. The hourly rate for this position ranges from $18 to $30 per year commensurate with experience. Higher compensation within this range will be paid to candidates with significant experience and exceptional qualifications. Best-in-Industry Benefits - Eligible employees enjoy: Quality Insurance Options: Medical, dental, and vision coverage for you and your family Paid Time Off: Minimum of 17 days in the first year for full-time employees Paid Holidays: 8 holidays per year Paid Parental Leave: 2 weeks for both parents, with additional time for birth parents under MSA's Short Term Paid Leave Supplemental Insurance: 100% paid life, long-term disability, and short-term disability insurance Employee Stock Ownership Plan (ESOP): 100% employee-owned, with stock provided at no cost 401k Retirement Savings Plan: Generous employer match, immediately 100% vested Short Term Incentive (STIP) bonus MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at ************* Equal Employment Opportunity/Affirmative Action Employer We can recommend jobs specifically for you! Click here to get started.
    $18-30 hourly Auto-Apply 2d ago
  • Neonatologist Is Needed for Locum Tenens Assistance in Iowa

    Weatherby Healthcare

    Branch office administrator job in Des Moines, IA

    If you are seeking a new opportunity or would simply like to learn more about locum tenens, give Weatherby a call today for details. 24-hour call shifts, up to 16 shifts per month Average daily census of 6.3 patients Level III NICU care Fellowship training in neonatology required 8 hours of patient contact time per shift Neonates with gestational ages of 28+ weeks Can accept new graduates or experienced physicians Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************
    $22k-45k yearly est. 14d ago
  • Administrative Support - Concierge

    Wesleylife Career 3.7company rating

    Branch office administrator job in Johnston, IA

    A Day in the Life of a Concierge/Receptionist for Brio: This schedule is Tuesday and Thursday from 8 AM - 4:30PM, and every other weekend- Friday, Saturday, & Sunday from 10AM - 2PM. Serve as the primary contact person at the front desk of our community This position expected to provide an exceptional customer experience through your phone contact and in-person services for guests, residents and team members. Efficiently performing administrative tasks, ordering office supplies, and a having a professional & friendly attitude. The pay range for this position is $16.00 - $21.00 / hour. Starting pay rate will be based on years of experience. You will also receive paid holidays and paid time off. In Italian, “Brio” means vigor and vivacity - a name that could also be used to describe our residents and team members! As the Metro's most comprehensive lease community for those 55 and older, Brio is home to people with a lot of living to do. As a Brio team member, you'll look forward to an environment of activity and enthusiasm, and you'll help to create an atmosphere of health, well-being, purpose, and meaning. What's in it for you? When you commit to Brio of Johnston, we will support you as you pursue your joy with our great perks and benefits, personal development opportunities, educational incentives, and health and well-being opportunities. Some of our perks include: Incredible benefits package including healthcare, vision, dental and 401K Discounted meals from our Peak Restaurant Free Wellness membership and wellness cash incentive program 18% Discount at Purdue University Global Referral Bonus Program Team member discount plan Why Choose WesleyLife? At WesleyLife, you're not just starting a job - you're joining a purpose-driven community where your well-being, growth, and impact truly matter. With nearly 80 years of excellence in serving older adults, we empower our team members to thrive while making meaningful connections and changing lives every day. WesleyLife is proud to be recognized as one of Senior Care's Best Places to Work by WeCare Connect! We're committed to a workplace where every team member is seen, heard, and appreciated. Ready to Make a Difference? We're excited to meet people who share our passion for service, wellness, and community. Apply today and help us continue to revolutionize the aging experience - the WesleyLife Way. WesleyLife believes in welcoming all people to our team and is an equal opportunity employer. Because of our commitment to your health and well-being, you will be required to successfully complete a pre-hire health assessment, drug screen, and tobacco screen prior to beginning employment
    $16-21 hourly 12d ago
  • Administrative Assistant III

    Weitz 4.1company rating

    Branch office administrator job in Des Moines, IA

    Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? EPI Power is hiring an Administrative Assistant III to provide support to members of the EPI leadership team. The Administrative Assistant III plays a crucial role in keeping the business unit organized and running smoothly. This role will work out of The Weitz Company office in downtown Des Moines Monday - Friday during standard business hours. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you! EPI Power, LLC ("EPI") is a licensed electrical contractor and subsidiary of The Weitz Company that specializes in data centers. Our mission is to safely deliver industry-leading electrical construction solutions on a fast-track basis. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. What You'll Do: * Provide excellent administrative support to the Vice President, Operations Director, and overall business unit * Accurately prepare and review reports, memos, and routine correspondence on behalf of the business including items that are confidential in nature * Prepare notes and presentations for staff meetings * Input data and update documents and contracts * Maintain accurate records, business licenses, organizational charts, manpower staffing charts, and owner contract files * Coordinate events, meetings, and travel arrangements for team members * Communication information in a professional and timely manner What We're Looking For: * Experience: * 5+ years of experience working as an administrative or executive assistant * Skills: * Extremely organized and comfortable multi-tasking * Positive attitude and excellent interpersonal skills * High level of professionalism and tact * Ability to anticipate needs * Excellent written and verbal communication skills * Desire to provide quality work in a timely manner * High level of confidentiality * Technology: * Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook * Experience with Canva is a plus * Ability to learn specific job-related software upon hire What We Offer: * Competitive Pay * Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings * Employer-Paid Short- and Long-Term Disability Programs * Employer-Paid Life Insurance * Generous Paid Time Off Provisions * 401K Retirement Savings Plan with Company Match * Tuition Reimbursement * Fully Paid Parental Leave * Voluntary Products Including: Critical Illness Insurance and Accident Insurance * Corporate Wellness Program with Wellness Time Off and Rewards Visa sponsorship is not available for this position at this time. The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails. The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice. #LI-LD1
    $27k-32k yearly est. 60d+ ago
  • Department Support Assistant

    Regional Health Services of Howard County 4.7company rating

    Branch office administrator job in West Des Moines, IA

    Supports the professional clinical staff by providing direct patient care and performing studies and tests as assigned. These duties may vary by shift or may be unit-specific. The Student Nurse - Patient Care Technician is responsible for providing care for patients of diverse ages. What you will Do: * Delivers assigned patient care and treatment as delegated by an RN or LPN. * Performs or assists patients with activities including personal hygiene, bathing, ambulation, transporting, range of motion exercises, dressing/undressing, feeding, changing bandages, elimination needs, and emptying drainage devices. * Responds to patient calls and anticipates patient needs. Assures patient safety and comfort through use of safe patient handling techniques, regular rounding, environmental maintenance, equipment maintenance, and other appropriate safety measures. * Calculates intake and output (excluding IVs). Measures vital signs. Performs bedside blood glucose testing. Makes entries to patient health records as consistent with scope of job duties and in compliance with company policy. * Initiates or assists with emergency support measures (i.e., cardiopulmonary resuscitation, protecting patient from injury). * Performs post-mortem care. * Sets up equipment and supplies for procedures. Prepares patients and rooms for procedures, admissions, and transfers. Discharges patients from system. * Observes and reports information regarding any change in physical/mental condition, behavior, or status of the patient to the nurse. * Collects and labels specimens. * Sets up, operates, and maintains selected pieces of equipment. Minimum Qualifications: * Completion of 75-hour, 120-hour or 150-hour Certified Nursing Assistant program OR be listed as having passed CNA competency testing on the Iowa Direct Care Worker registry. * Graduate of an accredited RN or LPN program, certification as an EMT in the State of Iowa OR formally holding a medical occupational specialty from the military may be substituted for completion of CNA program and CNA Registry. * Must be 16 years of age. * Proof of completion of Mandatory Reporter - Child and/or Dependent Adult Abuse training within three (3) months of hire. * American Heart Association Basic Life Support (BLS) for Healthcare Providers certified within six (6) weeks of hire. Position Highlights and Benefits We care about your well-being, both physical and mental, which is why our benefit package includes: * Wellness programs * Education reimbursement * Personalized health insurance plans including dental and vision * Paid time off * Long- and short-term leave * Retirement planning * Life insurance coverage MercyOne Central Iowa sets the standard for personalized and radically convenient care in the Des Moines metro area and surrounding counties. MercyOne Des Moines Medical Center, founded by the Sisters of Mercy in 1893, is the longest continually operating hospital in Des Moines and Iowa's largest medical center, with 802 beds available. The hospital is one of the Midwest's largest referral centers. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
    $30k-34k yearly est. 4d ago
  • Part-time Administrative Assistant

    Odyssey Behavioral Group

    Branch office administrator job in West Des Moines, IA

    We're seeking an Administrative Assistant to support our evening IOP Program. This is a part-time, evening position on Monday, Wednesday and Thursday from 4:30pm-8:30pm. The Administrative Assistant assists the Executive Director and Office Coordinator with day-to-day operations of a specialized Intensive Outpatient and Partial Hospitalization behavioral healthcare practice. The Administrative Assistant is primarily responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, admission and intake and other daily tasks. Relationships and Contacts Within the organization: Initiates and maintains frequent and close working relationships with local and regional team members throughout the organization. Outside the organization : Initiates and maintains strong professional relationships with clients, families, clinical providers, referral partners and vendors, as needed. Position Responsibilities Essential Responsibilities Works closely with designated Office Coordinator to ensure all local business office activity adheres to current policy and protocol. Greets clients and visitors in a warm and welcoming manner. Performs basic administrative front desk functions. Collects payments and completes required documentation, as needed. Communicates with leadership team members and/or others regarding day-to-day situations requiring management involvement. Conducts all medical records activities of the outpatient center in a manner consistent with both clinical needs and other documentation requirements. Conducts intakes for the purpose of opening client's medical record and provides new client orientation. Tracks and maintains a variety of reports in a timely, highly accurate manner. Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff. Additional Responsibilities Serves as backup to the Admissions Coordinator for inquiries directed to the facility. Communicates new admissions information with team members, as needed. Attends and participates in trainings and scheduled meetings, as needed. Performs other duties as assigned. Qualifications Experience and Education Position requires a high school diploma or equivalent, bachelor's degree in social work or a related field preferred and a minimum of two years of administrative experience in a behavioral health setting such as a hospital, outpatient clinic, or related service provider. Experience working with physicians and therapists is desirable. Must have knowledge of behavioral health terminology. Physical Requirements While performing the duties of this job, the employee will be required to communicate with peers/general public, clients and/or vendors Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk, reach, climb or balance, stoop, kneel, crouch or crawl, taste, or smell. Ability to move 25 pounds Skill Competencies Demonstrates knowledge and adherence to HIPAA guidelines related to security and documentation. Demonstrates a high level of customer service orientation. Demonstrates a high level of attention to detail and accuracy. Demonstrates the ability to navigate client relationship management software. Demonstrates comfort with computer software applications including Outlook, Word, and use of standard office equipment. Performs duties independently, responsibly and with a high level of integrity. Demonstrates alignment with company core values and treatment philosophy. Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.
    $28k-37k yearly est. 17d ago
  • Phlebotomist Specialist-Client Office

    Labcorp 4.5company rating

    Branch office administrator job in Cumming, IA

    At LabCorp we have a passion in helping people live happy and healthy lives. Every day we provide vital information that helps our clients and patients understand their health. If you are passionate about helping people and have a drive for service, then LabCorp could be a great next career step! We are currently seeking a Phlebotomist to work in a client office. In this role you will provide exceptional customer service, perform skilled specimen collections and be the face of the company. In addition, you will be provided opportunities for continuous growth within the organization. * QUARTERLY INCENTIVE BONUS PROGRAM PST's may be eligible for participation in the PST Incentive Plan, which pays a quarterly bonus based on performance metrics. Benefits: Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Casual, PRN & Part Time employees regularly scheduled to work less than 20 hours are eligible to participate in the 401(k) Plan only. For more detailed information, please click here. All job offers will be based on a candidate's skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data. Work Schedule: Monday-Thursday 8:15am-5:45pm with 1 hour lunch break Friday 8:00-12:15pm no lunch break The hours/location may change/vary based on business need and/or the request(s) of your supervisor or management. Work Location: Cumming, GA This position does not requires you to be fully vaccinated against COVID-19. Job Responsibilities: * Perform blood collections by venipuncture and capillary techniques for all age groups. * Collect specimens for drug screens, paternity tests, alcohol tests etc. * Perform data entry of patient information in an accurate and timely manner. * Process billing information and collect payments when required. * Prepare all collected specimens for testing and analysis. * Maintain patient and specimen information logs. * Provide superior customer service to all patients. * Administrative and clerical duties as necessary * Assembling equipment such as: tourniquet, needles, disposable containers for needles, blood collection devices, gauze, cotton, and alcohol on work tray, according to requirements for specified tests or procedures, * Performing other responsibilities as required, Work with and draw from a wide range patient cases in a confident manner, * Maintaining safe, secure, and healthy work environment by following standards and procedures and complying with legal regulations, * Verifying or recording identity of patient or donor and converses with patient or donor. * Maintaining Refrigerator and Freezer temperatures. * Maintain a safe, secure, and healthy work environment, * Comply with legal Phlebotomy regulations, Handle urine analysis, blood testing, Perform a variety of routine blood drawing procedures. * Travel to additional sites when needed. Job Requirements: * High school diploma or equivalent * Phlebotomy certification or completed training program from an accredited agency or previous experience as a phlebotomist is required (2 years ) * Proven track record in providing exceptional customer service * Strong communication skills; both written and verbal * Ability to work independently or in a team environment * Comfortable working under minimal supervision * Reliable transportation required * Flexibility to work overtime as needed * Able to pass a standardized color blindness test If you're looking for a career that offers opportunities for growth, continual development, professional challenge and the chance to make a real difference, apply today! Labcorp is proud to be an Equal Opportunity Employer: Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law. We encourage all to apply If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at Labcorp Accessibility. For more information about how we collect and store your personal data, please see our Privacy Statement.
    $29k-35k yearly est. Auto-Apply 54d ago
  • Office Administrator

    Aston Carter 3.7company rating

    Branch office administrator job in Bondurant, IA

    The Office Administrator will perform or facilitate maintenance of office equipment, including cleaning, maintenance, and repairs. This role provides essential clerical support to assist with administrative duties such as answering phones, sorting and distributing mail, and preparing documents. The position is responsible for maintaining the inventory of office supplies and ordering new supplies as needed. Additionally, the Office Administrator ensures that scanned documents are properly filed in the electronic filing system and acts as a liaison between the maintenance team and the office team. Planning and handling office birthday meetings is also part of the role. Responsibilities + Perform or facilitate maintenance of office equipment, including cleaning, maintenance, and repairs. + Provide clerical support to assist with administrative duties such as answering phones, sorting and distributing mail, and preparing documents. + Maintain inventory of office supplies and order new supplies as needed. + Ensure scanned documents are accurately filed in the electronic filing system. + Act as a liaison between the maintenance team and the office team. + Plan and handle office birthday meetings. Essential Skills + Administrative support + Office management + Data entry + Proficiency in Microsoft Office, specifically Excel, Word, and Outlook Additional Skills & Qualifications + Diploma + 1-3 years of administrative experience Work Environment The work environment consists of two offices located on the same property. One office houses the main office crew, while the other accommodates dispatch, production, and other functions. This role is looking to start the first week of March! Job Type & Location This is a Contract to Hire position based out of Bondurant, IA. Pay and Benefits The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bondurant,IA. Application Deadline This position is anticipated to close on Jan 29, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
    $23-25 hourly 12d ago
  • Administrative Assistant II

    Apidel Technologies 4.1company rating

    Branch office administrator job in Ankeny, IA

    Job Description The Motor Vehicle Division is requesting a position to support the AAMVA Compliance Team by assisting with critical data cleanup activities. This role is essential as the Division prepares for major transitions involving the AAMVA Driver History Record system and the upcoming System Modernization initiative. The role will work closely with compliance staff to review, correct, and validate driver history records. The primary goal of this position is to ensure cleaner, higher-quality driving records to support accurate data migration and maintain compliance with AAMVA standards. Key Responsibilities: Review and clean driver history data to correct errors and inconsistencies Ensure data aligns with AAMVA standards and formatting requirements Support preparations for the transition to the updated DHR system Assist with readiness for the larger MVD System Modernization initiative Document and track data cleanup activities and results Collaborate with internal teams to resolve data quality issues Report progress and findings to AAMVA Compliance leadership Skills Required Data entry experience Recordkeeping Attention to detail Comfort with computers Experience Required Data entry experience Education Required No education requirements. Additional Information This position is based at the Motor Vehicle Division building in Ankeny. Standard work hours are Monday through Friday, between 8:00 AM and 4:30 PM. The supervisor will work with the selected candidate to accommodate schedule preferences when possible.
    $30k-38k yearly est. 12d ago
  • Administrative Assistant - Order Processing

    Access Systems-Sales & Administration

    Branch office administrator job in Waukee, IA

    Job Description Job Type: Full-Time Hours: Monday-Friday, 8am-5pm Access Systems, a dynamic and fast-growing company, is actively hiring a Order Processing Administrative Assistant. You will handle various data processing duties to support the sales team-compensation up to $21/hour. What You'll Be Doing: Support the sales team with order processing, inventory requests, and price verification using specified price books. Create and approve vendor agreements, ensuring accuracy and profitability. Coordinate equipment procurement between vendors and various internal teams. Track orders from placement through delivery, working with vendors to resolve backorders, damage claims and mis-shipments. What We're Looking For in an Administrative Assistant: Superior attention to detail and organizational skills. Ability to communicate clearly in both verbal and written communication. Extensive software skills required including Microsoft Office. Willingness to learn and apply our hands-on training to accomplish tasks. Join Our Team and Enjoy: Full Benefits Package, including Medical, Dental, and Vision Insurance. Matching 401(k) Retirement Savings Plan. Continuous Training Opportunities and Career Advancement. Company Events, Team Events, Holiday Banquets, and Incentive Trips. New state-of-the-art headquarter campus with an onsite gym, employee lounge, etc. At Access, we prioritize what matters most to your career: stability, a fast-paced environment, constant learning, and a driven team focused on success. As a consistent Top Workplace with an employee-centric culture, we genuinely care about our people and provide transparent leadership with a growth-oriented vision. Join our Midwest-based company, founded in 1986, which has evolved into one of the largest independent technology dealers, offering the resources and rewards of a larger organization while maintaining the close-knit feel of a smaller company. Our culture fosters a perfect blend of ambition and playfulness, empowering our team members to achieve personal and professional growth while enjoying the journey. With competitive salaries, comprehensive benefits, a matching 401K retirement savings plan, continuous training opportunities, and clear paths for career advancement, Access Systems is the right fit for your career aspirations.
    $21 hourly 15d ago
  • Radiologist Assistant

    Iowa Radiology

    Branch office administrator job in Clive, IA

    Why Join Iowa Radiology? Iowa Radiology is committed to advancing patient care through state-of-the-art imaging technologies and highly qualified medical professionals. As a Radiologist Assistant, you will be part of a collaborative team that values continuous learning, professional growth, and delivering the highest standard of patient care. We offer competitive salaries, benefits, and a positive work environment where your contributions make a direct impact. Position Overview: Iowa Radiology is seeking a highly skilled and dedicated Radiologist Assistant (RA) to work closely with our radiologists in delivering high-quality diagnostic imaging services. The Radiologist Assistant will assist in performing advanced imaging procedures, provide initial observations on imaging studies, and facilitate direct patient care. This role will support the practice in providing efficient, accurate, and patient-centered diagnostic services. The ideal candidate is a certified RA with strong clinical and technical expertise, excellent communication skills, and a commitment to improving patient outcomes. Key Responsibilities: Clinical Assistance: Assist radiologists in performing invasive and noninvasive fluoroscopic procedures, including advanced patient positioning and equipment setup. Provide preliminary observations of diagnostic images to the supervising radiologist to aid in interpretation. Facilitate patient care by reviewing medical histories, conducting patient interviews, and answering questions regarding procedures. Procedure Management: Perform pre- and post-procedure evaluations, ensuring patient safety and comfort during all stages of imaging exams. Administer contrast agents and monitor patients for adverse reactions during procedures, under the supervision of a radiologist. Coordinate follow-up care for patients, including communicating radiologist recommendations and scheduling additional tests if necessary. Image Interpretation Support: Collaborate with radiologists in reviewing images for clarity and quality before final interpretations are made. Assist with the preparation of initial diagnostic reports, summarizing findings, and forwarding them to supervising radiologists for final review. Patient Interaction & Education: Educate patients and their families about diagnostic procedures, radiation safety, and the purpose of various imaging studies. Provide instructions for post-procedure care, addressing any concerns or follow-up questions that patients may have. Quality Control & Compliance: Ensure all imaging procedures comply with institutional policies, radiation safety standards, and federal regulations. Participate in quality improvement programs by tracking procedural outcomes, maintaining accurate records, and identifying areas for process enhancements. Maintain up-to-date knowledge of radiologic techniques, innovations, and best practices through continuing education and training. Qualifications: Education & Certification: Master's degree in Radiologist Assistant or a related radiologic field required. ARRT (American Registry of Radiologic Technologists) certification as a Radiologist Assistant (RRA) required. BLS (Basic Life Support) and ACLS (Advanced Cardiovascular Life Support) certification required. Experience: A minimum of 2-3 years of radiologic clinical experience prior to advancing to a Radiologist Assistant role. Experience with advanced imaging procedures (MRI, CT, fluoroscopy) highly preferred. Familiarity with Electronic Health Records (EHR) and Picture Archiving and Communication Systems (PACS). Skills & Abilities: Strong technical skills in advanced diagnostic imaging procedures. Excellent interpersonal skills and the ability to effectively communicate with patients, families, and healthcare providers. Detail-oriented with the ability to analyze and summarize imaging results. Proficiency in medical terminology, anatomy, and pathology to assist with accurate interpretation of images. Ability to work independently while collaborating closely with radiologists and healthcare teams. Working Conditions: This position requires standing for extended periods, assisting in moving patients, and handling imaging equipment. Exposure to radiation, infectious diseases, and bodily fluids is possible, but adherence to strict safety protocols will minimize risk.
    $22k-44k yearly est. 60d+ ago
  • Life Enrichment Assistant

    Edencrest

    Branch office administrator job in Waukee, IA

    Job Description When you work at Edencrest of Kettlestone, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company - one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life! Edencrest of Kettlestone is recruiting for a Life Enrichment Assistant. In this role you will support delivering meaningful opportunities to residents by helping to develop and execute programming incorporating the Six Dimensions of Wellness under the direction of the Director of Life Enrichment. The programming shall reflect individual differences in social, physical, spiritual, intellectual, environmental, and emotional preferences. Opportunities will be delivered for a variety of types and levels of involvement. The working schedule must be flexible, including evening and weekend obligations. If you are interested in this role you can Apply Here! Current Openings: Part-Time -Tuesday, Thursday, Friday 9am-5pm, Here are a few of the daily responsibilities of a Life Enrichment Assistant: Provide materials and lead activities for dementia residents. Contribute to planning the Life Enrichment calendar according to the residents' interests. Help coordinate and supervise planned outings. Here are a few of the qualifications we need you to have: High school diploma or general education degree (GED) 1 to 2 years' experience working with elderly. Ability to use English to communicate effectively in writing and orally. We offer a comprehensive benefits package designed to support the well-being and work-life balance of our team members. This includes: Health & Wellness: Medical, dental, and vision coverage to keep you and your family healthy. Financial Security: Retirement savings plan with company match, life and disability insurance. Work-Life Balance: Paid time off and flexible work schedules. Growth & Development: Access to training programs and career development opportunities. Employee Perks: Employee wellness programs, recognition initiatives, and discounts on company products or services. If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and seniors please apply, we'd love to get to know you! ABOUT HUBBELL REALTY COMPANY Hubbell Realty Company (Hubbell Realty) is a full-service real estate development company with roots in Central Iowa, and additional operations in South Dakota, Missouri, and Nebraska. Over the last decade, Hubbell Realty has developed over 30 apartment communities totaling more than 7,000 units, built and sold more than 1,000 homes, and currently manages approximately 2.1 million square feet of commercial space in Central Iowa. ABOUT HIGHMARK SENIOR LIVING At Highmark Senior Living (Highmark), a division of Hubbell Realty Company, our core belief is quality care, and services start with us. The support a loved one receives begins with trusted professionals who display loyalty to residents, a sense of pride in community and cherish relationships at the highest regard. Seniors and their loved ones can count on Highmark where they will experience comfort and freedom. As a leading senior living property manager our focus is on providing excellent care, innovative life experiences and elevated management services for all our communities. ABOUT EDENCREST COMMUNITIES Edencrest communities aim to support, provide wellness excellence and community to residents every day. At Edencrest, residents embrace an innovative and transformational lifestyle. Associates are ready to help residents with move-in, maintenance, and everyday needs so they can enjoy what matters most. Hubbell Realty Company and our affiliates are Affirmative Action, Equal Opportunity Employers (EOE/M/F/Vet/Disability) and E-Verify Participants
    $22k-44k yearly est. 14d ago

Learn more about branch office administrator jobs

What are the biggest employers of Branch Office Administrators in West Des Moines, IA?

The biggest employers of Branch Office Administrators in West Des Moines, IA are:
  1. Edward Jones
  2. CNO Financial Group
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