Office Administrator jobs at BrightView Landscape Development Inc - 1094 jobs

Lane Enterprises is excited to welcome a Clerk to their team! From generous benefits, including bonus opportunities and an Employee Stock Ownership Plan (ESOP), to great employee retention, this is a fantastic opportunity to join a thriving organization! Benefits: Lane offers a generous benefits package to include Medical, Dental, Vision, 401k, Paid Time Off, Paid Holidays, Company paid Life Insurance, Voluntary Life Insurance, ESOP opportunity and a generous bonus incentive plan. Job Summary: As the Clerk, you will play an integral role in organizational service and strength of our company. You will provide administrative support, greet and direct visitors, and answer and respond to calls and emails. Essential Responsibilities: Provides administrative support to plant operation and sales functions. Handles telephone contacts in a professional manner and assists with customer inquiries and product pricing. Enter information pertaining to quotations, orders, shipments, invoices, receipts, consumption and production or other information related to Lane business, into our ERP system. Commands a working knowledge of company products and detailed knowledge of office practices and procedures. Create purchase orders, prepare packing slips, and print bill of ladings. Call customers daily and obtain directions and schedule drop off for drivers. Prepare directions to each location via Google maps and estimate time of delivery. Notify Loaders which loads have to be certified by obtaining heat number off pipe. Obtain certifications for any state jobs by downloading from state website. Print and attach to BOL. Send to Contractor. Cross training - must be able to understand responsibilities of all clerks and fill in while others are out or help when needed. Sort incoming mail and file. Prepares UPS Shipments. Year-end file preparation by packing folders or scanning documentation. Assist in planning and scheduling shipments, inter-company transfers, walk in sales and customer pick-ups, credit and collection inquiries, basic quoting. Communicate with the Yard/truck drivers via phone or radios. Requirements Must be proficient in Microsoft Office and Adobe Reader. Skilled at project management and managing multiple projects simultaneously. Ability to manage deadlines and effectively prioritize. Professional verbal and written communication skills. Team orientated. Strong Customer Service skills. Education and Experience: High School Diploma or Equivalent 2-3 years' Administrative or Office experience in a manufacturing environment. 2-3 years' demonstrated experience in providing customer service at all levels of an organization. Experience with Material Processing, A/P, A/R, Purchasing and Raw Materials Experience with ERP system. Physical Requirements: Work is performed in a standard office environment. Ability to sit at a desk for 8 hours per day. Must be able to ascend and descend stairs, and where applicable and when necessary, to perform various job-related tasks. Lane Enterprises is an Equal Opportunity Employer (EOE) Compensation details: 18-20 Hourly Wage PI2cf6ad840c78-37***********8

Opportunity Stevens Engineers & Constructors has an excellent opportunity for an experienced and highly motivated Project Administrator to join our Cleveland Operations Team. This individual will be responsible for performing support activities both clerical and technical in nature as required to assist the Project Team. The ideal candidate will be client focused and will work well independently and as part of the Project Team. This is a perfect opportunity to join an experienced group of professionals that are committed to providing our customers with quality project results. Essential Duties and Responsibilities Provide administrative support for the Project Manager and Project Team. Assists in the preparation of the weekly union payroll. Order office supplies for the project site. Setup and maintain both electronic and hard copy files. Tracking change orders, RFI's and submittal packages. Scan and copy documents. Preparation of correspondences, presentations, documents, manuals, information packages and/or reports. Perform daily, weekly, monthly, quarterly, and annual reporting for the Project Team. Handle requests for information and/or documents for the Project Team as required. Assist with special projects. Other activities may be required to be performed as needed. Required Skills Must be adept at problem-solving, including being able to identify and resolve issues in a timely manner. Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information. Must be able to prioritize and plan work activities as to use time efficiently. Must be organized, accurate, thorough, and able to monitor work for quality. Must have proficient computer skills Microsoft Office (i.e., Word, Excel, PowerPoint and Outlook) and become familiar with “Viewpoint” construction management software. Equal Opportunity Employer Stevens Engineers & Constructors, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category. We are proud to be a Drug Free Workplace that places Safety First!

J. Derenzo Co. is seeking a detail-oriented and proactive Project Administrator to support our project management team. There is an opening in North Reading, MA and Brockton, MA to help ensure smooth coordination between field operations, subcontractors, vendors, and clients. The ideal candidate will have strong organizational skills, construction industry experience, and the ability to thrive in a fast-paced, dynamic environment. About the Role This role is critical in ensuring smooth coordination between field operations, subcontractors, vendors, and clients. Responsibilities Project Coordination Assist Project Managers in planning, scheduling, and tracking project milestones. Maintain project documentation including contracts, change orders, RFIs, submittals, and close-out packages. Purchase Orders Enter purchase orders into Sage 300 CRE following project management approval. Commit costs and allocate to appropriate job codes. Maintain and update buyout logs; distribute to vendors and archive in project folders. Change Order Requests (CORs), Proposal Requests (PRs), and Invoices Maintain and update tracking logs, including Slip Logs and ACH Logs. Prepare pricing and route documents for project manager approval. Scan and submit slips and supporting documentation to project owners as required. Surety Bonds Coordinate bond requests with the insurance broker. Manage execution process including obtaining signatures and corporate seals. Scan and distribute finalized documents via mail and digital archive. Certificates of Insurance (COI) Process and track COI requests to ensure subcontractor and vendor compliance. OCIP / CCIP Administration Submit monthly workers' compensation reports as required by Owner Controlled or Contractor Controlled Insurance Programs. Assist with job setup and close out procedures. Manage insurance documentation and subcontractor compliance paperwork. Subcontract Administration Process and issue subcontracts and subcontract change orders. Track and follow up on outstanding COIs, executed subcontracts, and change orders. Manage tax-exempt forms and ensure proper documentation is on file. Qualifications Bachelor's degree in Construction Management, Business Administration or related field preferred. Work experience as a Project Administrator, Project Coordinator or similar role. Required Skills Proficiency in Sage 300 CRE, Procore, Heavy Construction Systems Specialists (HCSS) or Construction Link preferred. Proficiency in Primavera or Microsoft Projects is a plus. Solid organization and time management skills. Preferred Skills Experience in the construction industry. Strong organizational skills.

Griffon Construction is seeking a highly organized and proactive Construction Project Administrator to support our project management and field operations teams in the construction of multi-family housing. This individual will play a key role in the administration and coordination of contracts, purchase orders, change orders, submittals, and field tracking activities. The ideal candidate has a strong background in construction administration and thrives in a detail-oriented environment. Key Responsibilities: Assemble, issue, and manage contracts, purchase orders, and change orders in coordination with the project team. Receive, log, track, and distribute submittals and shop drawings, ensuring timely reviews and approvals. Support the Senior Project Manager with project documentation, scheduling updates, and status reporting. Assist the Field Superintendent in tracking field labor, subcontractor manpower, daily reports, and material deliveries. Maintain and organize project files, logs, and communications in accordance with company protocols. Monitor project compliance with administrative procedures, contract requirements, and internal controls. Help coordinate with subcontractors, vendors, and consultants to ensure all documentation is accurate and current. Facilitate communication between field and office personnel to support smooth project execution. Participate in project meetings, prepare meeting minutes, and assist in follow-up on outstanding items. Ensure subcontractor compliance with project reporting requirements. Ensure work permits, insurance certificates, employee OSHA training is up to date. Qualifications: Minimum 3 years of experience in construction administration or similar project support environment. Proficiency in Microsoft Office Suite; familiarity with project management software (e.g., Procore, Microsoft Excel) Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple tasks and deadlines in a construction environment. Experience in construction projects and/or environment preferred. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person

Summitville Laboratories - General Shale, Inc., Minerva, OH Summitville Laboratories, a division of General Shale, Inc., the nation's leading manufacturer of brick, masonry siding, and outdoor hardscape products, is seeking an Office Administrator for our grout and mortars manufacturing facility in Minerva, OH. In this role, you will support daily plant operations through scheduling, communication, inventory tracking, and administrative coordination. The ideal candidate is organized, dependable, and comfortable working in a manufacturing environment while collaborating with multiple departments. Key Responsibilities: Utilize Enterprise Resource Planning software (SAP) and demonstrate strong computer skills. Communicate and coordinate with production, shipping, maintenance, customer service, sample departments, and occasionally sales representatives. Schedule and attend meetings with sales reps, suppliers, operations management, safety teams, and the Lab Manager. Track raw material inventory, create purchase orders, monitor delivery status, and record incoming materials. Manage production scheduling for all finished materials. Process vendor invoices for Accounts Payable. Perform monthly inventory of materials and research discrepancies. Process all inventory adjustments, including cycle counts and scrap requests. Work closely with team members to support efficient plant operations. Perform safety and productivity walk-arounds throughout the day. Serve as part of the first responder team for CPR, first aid, and facility needs. Ability to lift up to 50 lbs as required. Preferred Qualifications: 2-3 years of experience in an office, operations, or manufacturing environment. Excellent communication skills, both verbal and written. Strong problem-solving and analytical abilities. Ability to work effectively in a fast-paced environment. Proficiency in Microsoft Office Suite and general computer systems. SAP experience preferred, but not required. Forklift/lift truck experience and/or willingness to learn. Experience onboarding or training new hires is a plus. Benefits: 401(k) with company match Health Insurance Paid Time Off Learn more about General Shale and our portfolio of masonry and building solutions at *********************

Collier Construction is looking for an Office Administrator, Project Manager and Superintendent Commercial Construction with an office located in Middletown, NY Projects are in 1.5 hr radius from Middletown NY. Current projects in Hudson Valley NY, Norwalk, CT and Milford, PA We do Pre-Construction, General Contracting, Design / Build and Owners Representation Project Manager and Superintendent - The position is for commercial work in both the public and private sector. Position will be overseeing multiple projects and working with inhouse superintendents, in-house carpentry staff as well as subcontractors. Candidate must be reliable, consistent, able to work professionally with project management, subcontractors and clients. Experience for all construction divisions in ground up and renovation. Additional skillsets are proficient blueprint and spec reading, scheduling, safety, submittal review, positive attitude, pre-planning, efficient close-out, quality control, note taking, run project meetings, problem solver and computer savvy. Must be able to work in a team environment as well as independently as required. Expertise in pre-construction and estimating is preferred. The position is based out of Middletown and projects throughout the Hudson Valley. Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. We offer health benefits, flexible schedule and paid time off. Salary commensurate with experience. PM and Super Salary or hourly $40 - $75 / hr depending on experience ------------------------------------------------------------------------------------------------------------------------------- Office Admin - The primary role of the position is to assist ownership with scheduling, answering phone, assist with business development, database upkeep, act as right hand person, etc.. Secondary role is to assist in other administrative office tasks with other office staff (project managers, hr estimators, superintendents, accounting) Candidate must maintain ability to work in fast paced, deadline driven environment. Candidate will be able to work independently and well as in a team environment. Candidate will be able to handle competing priorities of other staff. Advancement to management within company over time is possible for the right candidate. Experience in commercial or residential is helpful, but not required. The position is based out of Middletown. The hours of the position will typically be 8-4:30, Mon - thru Friday, but some flexibility of hours and days is expected. Salary or hourly $20 - $40 / hr depending on experience Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. Full time employees are offered health benefits, flexibility, remote work as agreed to, paid time off. Work Remotely Sometimes Job Type: Full-time Expected hours: 40 per week Benefits: Flexible schedule Health insurance Paid time off Compensation Package: Bonus opportunities Performance bonus Profit sharing Weekly pay Schedule: 8 hour shift Monday to Friday Work Location: In person

L.F. Jennings, Inc. is seeking a Construction Project Administrator to join our Corporate Interiors division. The ideal candidate will have three years of experience, an understanding of the construction industry, desire to be a member of a great team, and possess excellent communication skills. The Project Administrator will be a critical member of our project teams as they manage contracts, document control, third party relationships and other administrative aspects of the project. Responsibilities. You will... Project Set-Up: Assist in the set-up of new projects including contract management, vendor verification, compliance paperwork. Upload drawings and specifications into Procore. Maintain organized files for each project; ensure all permits, drawings, specifications are current and maintained throughout the life of the project. Upload plans, specs, subcontract scopes, COIs, Safety Agreements, Permits to Procore. Project Delivery: Maintain strong communication and excellent customer service with subcontractors. Ensure compliance with contract documents. Track pricing changes, scope revisions. Review and process submittals. Manage process and pursue resolution. Facilitate billing and payment. Project Close-Out: Review specifications and contract documents for project-specific requirements. Create close-out Checklist to track required items; request and collect all warranties, operations manuals, as-built drawings, final reports and certifications; assemble documentation in an organized and professional manner, for submission to Architect/Owner, adhering to close-out guidelines given in the Specifications Manual. Qualifications. You are... Able to communicate clearly and professionally with project team, owners, architects and subcontractors to ensure efficient paperwork flow. Able to manage multiple ongoing projects. Able to identify and prioritize tasks. Organized and detail oriented. Accurately type 60 WMP. Effective in editing and proofreading for accuracy. Understanding of basic Excel formulas and functions. Able to read blueprints and understand Specifications, preferred but not required. Capable in the following software systems: Microsoft Office Suite, Adobe/Bluebeam. Procore, Viewpoint experience preferred but not required. Education and Experience. Three years of administrative experience, preferably in the construction industry. Notary Public, preferred. Procore certification, provided through L.F. Jennings, to be completed within six months of hire date. Prolonged periods of sitting at a desk; must be able to lift 25 pounds on occasion. L.F. Jennings values and is committed to its team members. L.F. Jennings, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. L.F. Jennings is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. We value each of our employees and seek to create an environment where they can grow and be successful. L.F. Jennings offers a competitive base salary, strong bonus program, and comprehensive benefits package. Drug testing required.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Understand, prepare, review and file accurate fuel tax filings. May include CARB, IFTA, State Mandated fuel tax requirements, ESG reporting and others as assigned. Manage multiple reports to ensure State, Federal and International reporting is done t Fleet, Reporting, Administrator, International, Manufacturing, Business Services

About The Job- We're looking for a reliable and detail-oriented Project Manager Assistant to support our San Antonio project management team. This role is ideal for someone who enjoys structured, office-based work and is seeking a long-term administrative career in the construction industry - rather than a stepping stone to a Project Manager role. As a Project Manager Assistant, you'll be a key organizational backbone for our projects, ensuring documentation, communication, and administrative processes run smoothly. You'll work closely with Project Managers, Assistant Project Managers, and field teams to keep projects organized, compliant, and moving forward. The Team- At Jamail & Smith, our project teams rely on strong administrative support to deliver exceptional results for our clients. The Project Manager Assistant plays a vital behind-the-scenes role, helping our teams stay organized, responsive, and efficient. If you take pride in keeping things running smoothly and supporting others' success, you'll fit right in. The Opportunity- This is a long-term administrative opportunity for someone who values consistency, organization, and collaboration. Unlike an Assistant Project Manager position, this role is not designed as a training path to become a Project Manager. Instead, it's a stable, essential support role for individuals who enjoy administrative work and want to grow their expertise in project coordination and construction operations over time. Who We Are- Since 1982, Jamail & Smith has delivered over 9,600 projects on time and on budget for more than 80 public entities. We specialize in Job Order Contracting (JOC) and CSP Construction Services, and we're known for our commitment to service, innovation, and quality. Our success is built on strong teams - including the administrative professionals who support every project. What You'll Do- Provide day-to-day administrative support to the San Antonio Project Management team. Maintain project files, logs, and documentation in Procore and internal systems Use Procore to assist with submittals, RFIs, meeting minutes, and document control Track and organize contracts, change orders, insurance certificates, and compliance documents Coordinate project correspondence between internal teams, subcontractors, and clients Support scheduling, meeting coordination, and calendar management Assist with invoice processing, pay applications, and cost tracking support Ensure project documentation is accurate, complete, and up to date Help prepare reports, presentations, and closeout documents Other duties as assigned. What You Bring To The Table- High school diploma required; associate's degree or coursework in construction, business, or administration preferred Experience in an administrative or coordinator role (construction or professional services preferred) Strong organizational skills with high attention to detail Comfortable working in an office-focused, document-driven role Proficiency with Microsoft Office (Outlook, Word, Excel) Experience with Procore or other construction management software, preferred. Ability to manage multiple tasks, deadlines, and priorities Strong communication skills and a collaborative mindset Why You'll Love Working Here- Stable, long-term administrative career opportunity Competitive benefits package: medical, dental, vision, 401(k) match, 3 weeks PTO per year Be part of a respected construction company that values organization, teamwork, and reliability

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming phone calls, directing them to the appropriate responsible party. Candidates will be responsible for our dat Administrative Assistant, Administrative, Assistant

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Together, we own our company, our future, and our shared success. As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference. Company : Black & Veatch Corporation Req Id : 113055 Opportunity Type : Staff Relocation eligible : No Full time/Part time : Full-Time Project Only Hire : No Visa Sponsorship Available: No Why Black and Veatch? Black & Veatch allows you to lend your talent and perspective to humanity's biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. Our hybrid environment allows you to balance your work and personal life. At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use. #LI-LP1 #LI-Hybrid The Opportunity To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. The Team As part of BV Operations, your skills will be aligned to projects that support our 3 market sectors- Governments & Environment, Energy & Process Industries, and Connectivity & Commercial. In roles like Engineers, Technicians, and Skilled Specialists you will be engaged with exciting projects across the globe. From small community improvements to grand-scale Mega Projects, you will be Building a World of Difference through infrastructure growth and development while learning and focusing on your own individual development. The foundation of BV Operations provides the ability to move where your skills are needed and allows for a collaborative and innovative culture offering greater challenges and career development opportunities. Key Responsibilities Completes simple paper filing activities Receives and distributes mail Faxes documents Copies documents Prepares files for archiving Distributes documents Performs scanning and electronic filing Answers phones Greets and directs visitors Assembles documents (reproduction and collation) Performs basic word processing and data entry Maintains simple spreadsheets Orders office supplies Maintains project calendar Arranges project-related meetings, travel and/or events Generates or distributes ad hoc reports using various business systems and databases to internal project team Generates simple documents, such as letters and memos May maintain personal calendar for project manager May route and track invoices Performs other general clerical duties as needed Creates expense reports for project team members Is coordinator of project communications Individual contributor with no subordinates Management Responsibilities Individual Contributor Preferred Qualifications * 2+ years relevant experience preferred * High School Diploma or equivalent preferred Preferred Skills: Basic MS Word skills Basic MS Excel and PowerPoint skills Basic MS Outlook skills Spelling and grammar skills Concentration and cognitive skills Initiative Interpersonal skills Attention to detail and reading comprehension Communication skills, including verbal and written skills Ethics and values Integrity and trust Ability to make decisions Problem-solving ability Expense Reporting Systems (Creating) Time Reporting Systems Time Reporting Policies and Procedures PeopleSoft and Blueprint Basic Users Telephony and Webconferencing Electronic Repository Systems Travel Systems Financial Information Systems/Business Reporting System Minimum Qualifications Basic word processing and spreadsheet skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations. Certifications Work Environment/Physical Demands * Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time. * Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments. Competencies Customer focus Salary Plan ADO: Administrative Services Job Grade 012 Black & Veatch endeavors to make ****************** accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at *************** or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned. This job posting will remain open until a suitable candidate(s) has been identified. Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. Our comprehensive benefits portfolio is a key component of this commitment and offers and array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program. To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time and dependent sick time. A variety of additional benefits are available to our professionals, including a company matched 401k plan, adoption reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program. We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of that success through stock ownership. By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients. BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law. For our EEO Policy Statement, please click here. Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs. In accordance with local law, the following Hourly compensation range is applicable for the job and location associated with this requisition: $41,759.00 - $73,080.00

1. Must work in a confidential manner to ensure confidentiality of project files. 2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities. 3. Assists in filing, copying, scanning and faxing documents. 4. Checks quality of own work. 5. May assist in coordinating meeting arrangements and catering services for department functions. 6. May order project or department supplies and maintain supply cabinet. 7. May publish and distribute department bulletins throughout project office and field. 8. Assists in distribution of incoming and outgoing documents throughout the office, including the field. 9. Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices. 10. May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities. 11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines. 12. May assist in producing logs and reports relevant to assigned area of responsibility. 13. May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested.

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally r Administrative Assistant, Administrative, Accounts Payable, Accounts Receivable, Assistant

Busy/Growing, mid-sized Firm has an opportunity for an energetic, professional, polished front of house personality. This role, while entry level, does present growth opportunity for the right individual. Key qualifications/experiences include: *Ability to handle a multi-line switchboard answering all calls quickly, routing to the correct party, following directions regarding which individuals at the firm have calls screened, and able to look up information when the caller needs assistance *Computer proficiency - Above average to Superior knowledge of MS Office Suite, ability/willingness to learn other software (proprietary) packages, 55+ WPM typing preferred, and keen eye for detail with data entry *Ability to follow direction *Dependable - punctual - focused (in addition to the energetic, professional, polished). What you get in return - Yes, we are a growing firm - but we're not stodgy or extraordinarily conservative. Professional, yes - But we're pretty laid back all in all. We actually like each other. Yes - we have 5 offices, and are in 4 states - but the firm still feels close-knit and friendly. And of course - competitive salary and full benefits - and for the right person, the opportunity to grow.

careersite--jobs--form-overlay#show FormOverlay" data-careersite--jobs--form-overlay-target="cover Button"> Apply for this job blocks--cover--scroll#handle ScrollDown" title="Scroll to content"> Job Description The Project Administrative Assistant/Estimating Administrative Assistant will be responsible for maintaining corporate protocols and reporting information to corporate on a regular basis. Duties/Responsibilities Process contract documents and change orders while maintaining data integrity through a variety of procedural steps in accordance with well-defined procedures and guidelines. Perform data entry. Interface and provide support on a routine basis with a variety of project personnel. Perform other administrative and accounting activities/assignments as directed by supervisor. Operate and order standard office equipment. Skills Required Must demonstrate a positive attitude and work effectively with all team members. Ability to perform multiple tasks and easily adjust to shifting priorities. Must have great attention to detail. Good organizational skills. Thorough understanding of Microsoft Office Suite and PDF viewer's/editors. Ability to prioritize. All employees are subject to a pre-employment drug screen. Please submit all resumes to ********************. Benefits Offered: Medical, Dental and Vision 401K WITH Company Match STD, LTD, Voluntary Life Benefits Paid Time Off Affirmative Action/EEO statement As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors "Apollo" ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates. Department PROFESSIONAL/ADMIN Role Project Admin Assistant Locations Colorado, Denver About Apollo Mechanical Contractors Apollo Mechanical Contractors is a Native American-owned business that officially began operations in 1981 under the guidance and vision of owner Bruce Ratchford. Apollo is based in Kennewick, Washington, performing Full Mechanical projects across the United States and around the world. Apollo employs over 2000 people, with annual revenues of over $600 Million. Apollo Sheet Metal officially began operations in 1981, building on a vision that originated in the mid-1970s by owner Bruce Ratchford. With a decade of experience and expertise in mechanical design and business management, Mr. Ratchford incorporated Apollo in Richland Washington, to serve the Tri-Cities' construction needs. Since 1981, Apollo has expanded its market to include locations across the United States and multiple countries. Apollo has progressively grown larger than its original scope and has expanded its operations to specialize in mechanical construction for correctional facilities, hospitals, laboratories, high tech data centers, schools, and industrial facilities. careersite--jobs--form-overlay#show FormOverlay">Apply for this job PROFESSIONAL/ADMIN · Colorado, Denver Project/Estimating Administrative Assistant Loading application form jobs--overlay#close Overlay">

Looking for an Office Receptionist/Administrative Assistant who has effective communication skills and enjoys working as part of a team. Logical thinker, extremely detail oriented, very organized and can prioritize. Ability to work quickly and thrive in a high-pressure environment with the ability to meet short deadlines. Job Description and Responsibilities Answer and transfer all phone calls on a multi-line phone system Incoming and Outgoing mail distribution, stamps, bill payments, shipping supplies Order all office and kitchen supplies Provide administrative support within the accounting department and to other departments as necessary Manage corporate incoming emails and website. Accounts Payable for vendor services Manage Project Closeouts. Manage database of pricing and quotes for services Requirements Previous experience in Construction is a plus. Positive “can do” attitude. High attention to detail, organized, self-motivated. Superior oral and written communication skills Knowledge of Microsoft Office (Word, Outlook and Excel) Knowledge of Viewpoint/Vista, Procore and PowerPoint is a plus.