Administrative Assistant jobs at BronxCare Health System - 42 jobs

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations. **Qualifications** + Associates degree or equivalent combination of experience (Bachelors preferred). + 4+ years related administrative or business experience **Responsibilities** + Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports + Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval. + Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems + Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. + Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit. + Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. + Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. + Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments. + May participate in the completion of grant applications, special projects and JCAHO and other survey preparations. + May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports. + May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). + May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution. + May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. + Performs other related duties. **About Us** **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. **Equal Opportunity Employer** The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. **Compensation Statement** Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Basic level support to the manager or supervisor as related to day to day operations of the office or department. Duties include reception, word processing, entry level spreadsheet preparation, data entry, minutes taking, mail service, photocopying and other duties as required. High School Diploma Required 1-3 years related administrative or business experience Compensation Statement The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22.00 - $34.52 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. Non-Bargaining Unit, R42 - Neurosurgery R42 - WST, Mount Sinai West Develop and maintain templates, files, office systems and other documents to maintain and improve efficiency within the Department. Create, submit and monitor funds transfer requests, contracts, invoices, reimbursements and purchase orders. Answer telephone, screen calls, takes messages and provides information according to established policies Type correspondence, memos, reports, minutes, proofs typed materials, makes corrections and recommends changes Handle incoming and outgoing mail, answers routine inquiries and correspondence Arrange meetings, interviews, and travel for department and special projects Order office and clinical supplies as requested; assists in care and maintenance of department equipment Attends meetings as required, including in-service meetings, agenda preparation and tracking minutes and attendance Promote processes that enhance the quality and timeliness of data Manages data through review, computerization, cleaning and auditing for compliance with standard operating procedures, and regulatory agency guidelines. Other duties as requested by department.

The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head. Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred). 2-3 years administrative or medical office experience required 1. Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions. 2. Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting. 3. Assists in the planning and logistical coordination of meetings and office activities, forums and conferences. 4. May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters. 5. May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed. 6. Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff 7. Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports. 8. Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). 9. Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response. 10. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. 11. May maintain employee and/or patient files. 12. May assist in processing payroll and/or maintaining the PTO system for the department. 13. May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension. 14. Performs other related duties.

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive. Bachelors Degree or equivalent combination of applicable 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education Non-Bargaining Unit, 379 - Oncology Administration - MSH, Mount Sinai Hospital 1. Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution. 2. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval. 3. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems. 4. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. 5. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. 6. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings. 7. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. 8. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. 9. May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations. 10. Mentors, trains and/or conducts orientation for new office support staff and monitors performance. 11. Coordinates administrative, secretarial and/or general office support coverage. 12. Assigns work, sets deadlines and supervises the work of assigned staff. 13. Performs other related duties.

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations. Associates degree or equivalent combination of experience (Bachelors preferred). 4+ years related administrative or business experience Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval. Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments. May participate in the completion of grant applications, special projects and JCAHO and other survey preparations. May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports. May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. Performs other related duties.

The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head. Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred). 2-3 years administrative or medical office experience required Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions. Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting. Assists in the planning and logistical coordination of meetings and office activities, forums and conferences. May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters. May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed. Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports. Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. May maintain employee and/or patient files. May assist in processing payroll and/or maintaining the PTO system for the department. May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension. Performs other related duties.

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations. Associates degree or equivalent combination of experience (Bachelors preferred). 4+ years related administrative or business experience Non-Bargaining Unit, IBH - Pediatrics Cardiology - ISM, Icahn School of Medicine Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval. Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments. May participate in the completion of grant applications, special projects and JCAHO and other survey preparations. May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports. May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. Performs other related duties.

Performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically services are provided for an assigned department, care center or nursing unit. **Qualifications** + Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience + 1 year of related experience Non-Bargaining Unit, M5Y - MSD Wantagh Phlebotomy OFFS - MSH, Mount Sinai Hospital **Responsibilities** + Answers telephone, screens callers, relay messages and greets visitors. + Opens, sorts and prioritizes mail. Picks up and delivers materials as required. + Maintains records through filing, retrieval, retention, storage, coding, updating and destruction. + Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, s needed. + May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. + Makes travel, accommodation and/or transportation arrangements. + Schedules and maintains calendar for meetings and/or appointments. + Responds to inquiries for information according to established policies. Delete Item From List + Gathers, assembles and categorizes data for general information purposes and special reports. + May process check requests and expense reimbursements. + Performs other related duties as necessary. **About Us** **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. **Equal Opportunity Employer** The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. **Compensation Statement** Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $18.0353 - $25 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically services are provided for an assigned department, care center or nursing unit. Responsibilities 1. Answers telephone, screens callers, relay messages and greets visitors. 2. Opens, sorts and prioritizes mail. Picks up and delivers materials as required. 3. Maintains records through filing, retrieval, retention, storage, coding, updating and destruction. 4. Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed. 5. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. 6. Makes travel, accommodation and/or transportation arrangements. 7. Schedules and maintains calendar for meetings and/or appointments. 8. Responds to inquiries for information according to established policies. Delete Item From List 9. Gathers, assembles and categorizes data for general information purposes and special reports. 10. May process check requests and expense reimbursements. 11. Performs other related duties as necessary. Qualifications Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience 1 year of related experience

Provides support for a variety of tasks to ensure the practice is running smoothly. 2 yrs. of experience. Greets and receives patients/visitors to practice facility. Answer routine questions and assures appropriate intake forms are completed properly. Answer telephones and appropriately forwards messages Schedules and confirms appointments. Follow-up calls to “no-show” and “cancellation” appointments Mailing of New Patient Registration Package. Maintains cleanliness of facility and organization of workstation. Prepares patient's chart. Attach appropriate clinical forms and superbill Process insurance verification. Completes and reviews routine billing documents (Demographic information, superbills, etc.) Collects on-site payments as necessary. Review patient's account and check for previous balance. Generate Daily Transaction Reports Process referrals to ancillary services (set-up appointments and complete insurance referral forms). Maintains and track referral log. Retrieves and files patients' medical chart (Do not file anything without physician's signature). Type necessary letters. Prepares and sorts outgoing and incoming mails. Review incoming urgent lab and diagnostic reports. Attach to patient's chart and present to physician's attention promptly. Provide cross coverage when applicable

The Project Manager I oversees the operational aspects and scope of a specific project or ongoing department initiatives. S/he supports department leadership, organizes conferences, seminars, location moves, educational initiatives and other projects, and is responsible for the creation and monitoring of timelines and other specifications. **Qualifications** + Bachelor's degree or greater preferred, or combination of applicable work experience and education. Bachelor's degree in neuroscience, biomedical sciences, data science, public health, or related field. Master's degree (e.g., MS, MPH, MBA, MPA) with emphasis in research administration, data science, or program management, or PhD in neuroscience, neurobiology or a related field preferred. + 3+ years of relevant experience with Master's degree; 5+ years with Bachelor's degree; 3-5 years of experience in program, project, or research administration within an academic setting preferred. + Familiarity with grant funding mechanisms (NIH, DoD, NSF, foundations) and academic research operations. + Demonstrated ability to manage large datasets, compliance processes, or research governance frameworks. + Experience with multi-PI, multi-institutional initiatives or center-level grants. + Formal project management training or certification (e.g., PMP) highly desirable. + Knowledge of neuroscience or neurotechnology research domains. + Proficiency in research data platforms (e.g., REDCap, cloud repositories) and project management tools (Airtable, Notion, Motion, etc.). **Responsibilities** + Support leadership in coordinating multi-PI (within Sinai), multi-site (with other sites) research programs. + Develop and monitor project timelines, milestones, and deliverables in alignment with funding mechanisms and project. + Monitor and report conflicts of interest that may arise in study personnel and maintain COI communication logs. + Track budgets, effort commitments, and compliance with sponsor reporting requirements. - Prepare annual progress reports, including milestone updates. + Assist in preparation of grant and FDA IDE submissions and renewals. Research Data Management + Oversee curation, organization, and sharing of large neuroscience datasets (intracranial, behavioral, imaging, etc.), including dissemination of de-identified datasets through online repositories, curated code bases (e.g. GitHub), and managing requests for data sharing. + Ensure compliance with IRB and FDA protocols, HIPAA regulations, and open data principles. + Coordinate integration of data pipelines, repositories, and analysis workflows across collaborating institutions. + Monitoring and ensuring compliance with data sharing plans outlined by funding agency. + Facilitate data access for trainees and collaborators, maintaining rigorous standards for documentation and reproducibility. Research Operations & Coordination + Serve as the primary liaison among PIs, labs, trainees, and administrative offices. + Organize internal and external meetings, symposia, and workshops; track agendas, notes, and action items. + Oversee clinical-research team coordination, including patient scheduling and communication. + Keep track of deliverables for individuals and groups, and be ready to coordinate and present related updates in group meetings. + Support faculty in strategic planning and deliverable monitoring. + Draft concise reports and presentations for PIs, funding agency, and advisory boards. + Coordinate public-facing events and dissemination (press, media, social). + Performs other related duties. **About Us** **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. **Equal Opportunity Employer** The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. **Compensation Statement** Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65885 - $98827 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

About Us We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clincal progams rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. Overview We currently have an excellent full-time opportunity in our Real Estate/Planning Design/Construction departments for an experienced, Administrative Assistant who can multi- task in a deadline-driven environment, as well as: Responsibilities * Compose/type correspondence for division, open mail, route calls, clerical functions * Schedule meetings, maintain daily calendars * Arrange conferences (schedules speakers & arranges payment, books rooms, catering arrangements.) * Take/transcribe minutes at meetings * Maintain adequate inventory of supplies; maintains databases and spreadsheets * Prepare all purchase orders & check requests for office supplies * Set up/maintain departmental filing systems * Research subject matter for a variety of administrative reports, statements and rosters Qualifications * High School graduation or equivalent; 1-2 years of college preferred. * 2-3 years of executive secretarial experience required. * MS Office proficiency essential. (Word) Typing/Word is tested. * Medical Terminology is essential * Shorthand, fast longhand or ability to transcribe from Dictaphone * Strong Typing; 55 wpm (tested) * Good interpersonal and English verbal/written communication skills essential. Pay Range USD $51,000.00 - USD $63,000.00 /Yr. Equal Employment Opportunity Employer Maimonides Medical Center (MMC) is an equal opportunity employer . All qualified individuals are encouraged to apply and will receive consideration without regard for race, creed (religion), color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, predisposing genetic characteristic, marital status or domestic violence victim status, citizenship status, or any other factor which cannot lawfully be used as a basis for an employment decision in accordance with applicable federal, state, and local laws. MMC is committed to following the requirements of the New York State Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

About Us We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clincal progams rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. Overview Performs a variety of administrative, and secretarial tasks for the department head. Establishes and maintains efficient, orderly and effective clerical procedures and timely flow of communication through the Department. Responsibilities * Assists in developing, reviewing, and updating departmental policies and procedures to meet regulatory, safety, quality, and compliance standards. * Manages departmental budgets, monitors reports, maintains attendance, processes payroll requests, and provides timekeeper coverage as needed. * Oversees onboarding checklists, orients new employees, arranges staff coverage for the Psychiatric Emergency Room, and manages moonlighting shifts. * Plans, organizes, and supervises clerical functions; responds to daily operational issues and investigates/resolves departmental complaints. * Schedules and coordinates meetings, conferences, and supervisor's calendar; prepares purchase orders, check requests, reimbursements, and maintains records. * Performs charge release, prior authorizations, and billing inquiry resolution to ensure timely and accurate billing processes. Qualifications * High School graduation or equivalent; 1-2 years of college preferred. * 3-5 years of secretarial and managerial experience, preferably in a hospital setting required. * Typing: 55 wpm (tested). * Must pass test demonstrating proficiency in Word Perfect or Word. * Knowledge of medical terminology required. * Shorthand, fast longhand, or ability to transcribe dictation from Dictaphone required. * Good oral and written communication skills. * Good interpersonal skills. * Speaks, reads and writes English to the extent required by the position. Pay Range USD $55,000.00 - USD $63,000.00 /Yr. Equal Employment Opportunity Employer Maimonides Medical Center (MMC) is an equal opportunity employer.

About Us We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clincal progams rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. Overview As our Administrative Assistant, you will maintain a professional and welcoming front-office presence for visitors as well as provide vital support to maintain the efficient, smooth operation of the office. This role involves handling phone calls, managing office supplies, scheduling appointments, assisting with document management, and providing customer service. You will ensure that the office environment is organized and well-maintained, contributing to a productive workplace. Responsibilities * Manage office supplies, including ordering and maintaining inventory. * Organize and schedule meetings, appointments, and travel arrangements. * Assist in preparing and editing documents, reports, and presentations. * File and maintain records, ensuring they are organized and easily accessible. * Handle general office tasks such as photocopying, scanning, and faxing. * Assist with data entry and maintain databases and support timekeeping functions. * Support senior staff with project coordination and administrative needs. * Maintain a professional and welcoming front-office presence for visitors. Qualifications * High school diploma or equivalent; Associate's degree or higher preferred. * 2+ years' experience in a similar administrative role * Strong organizational skills with the ability to multitask. * Excellent English verbal and written communication skills. * Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). * A positive attitude and willingness to learn. Pay Range USD $50,817.00 - USD $58,000.00 /Yr. Equal Employment Opportunity Employer Maimonides Medical Center (MMC) is an equal opportunity employer.

About Us We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clincal progams rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. Overview Maimonides has an excellent opportunity for a seasoned Administrative Assistant to provide high-level administrative support to the Obstetrics and Gynecology Department Chairman. department. Responsibilities * Manage correspondence, scheduling, and travel arrangements * Coordinate special projects and prepare reports/data * Take/transcribe minutes for departmental meetings, advisory committees, and faculty meetings * Manage physician credentialing processes for new hires and reappointments in coordination with Credentials department * Maintain current files for all faculty/staff, including licenses and DEA certifications * Monitor and follow up on delinquent medical records and clinical reviews * Prepare annual reports for SUNY Health Science Center, CME conferences, and regulatory bodies * Handle patient complaints and risk management correspondence * Organize departmental meetings and conferences, including speaker coordination, venue booking, and catering * Supervise clerical staff and provide backup coverage for senior Administrative Assistant Qualifications Education: * High school diploma or equivalent; Associate's degree or higher preferred. Experience: * 2+ years prior experience in a similar administrative role Skills: * Strong organizational skills with the ability to multitask. * Excellent verbal and written communication skills. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to maintain confidentiality and exercise discretion. * A positive attitude and willingness to learn. * Speaks, reads and writes English to the extent required by the position; knowledge of a second language preferred. Pay Range USD $50,817.00 - USD $61,645.00 /Yr. Equal Employment Opportunity Employer Maimonides Medical Center (MMC) is an equal opportunity employer.

The Project Manager I oversees the operational aspects and scope of a specific project or ongoing department initiatives. S/he supports department leadership, organizes conferences, seminars, location moves, educational initiatives and other projects, and is responsible for the creation and monitoring of timelines and other specifications. Bachelor's degree or greater preferred, or combination of applicable work experience and education. Bachelor's degree in neuroscience, biomedical sciences, data science, public health, or related field. Master's degree (e.g., MS, MPH, MBA, MPA) with emphasis in research administration, data science, or program management, or PhD in neuroscience, neurobiology or a related field preferred. 3+ years of relevant experience with Master's degree; 5+ years with Bachelor's degree; 3-5 years of experience in program, project, or research administration within an academic setting preferred. Familiarity with grant funding mechanisms (NIH, DoD, NSF, foundations) and academic research operations. Demonstrated ability to manage large datasets, compliance processes, or research governance frameworks. Experience with multi-PI, multi-institutional initiatives or center-level grants. Formal project management training or certification (e.g., PMP) highly desirable. Knowledge of neuroscience or neurotechnology research domains. Proficiency in research data platforms (e.g., REDCap, cloud repositories) and project management tools (Airtable, Notion, Motion, etc.). Support leadership in coordinating multi-PI (within Sinai), multi-site (with other sites) research programs. Develop and monitor project timelines, milestones, and deliverables in alignment with funding mechanisms and project. Monitor and report conflicts of interest that may arise in study personnel and maintain COI communication logs. Track budgets, effort commitments, and compliance with sponsor reporting requirements. • Prepare annual progress reports, including milestone updates. Assist in preparation of grant and FDA IDE submissions and renewals. Research Data Management Oversee curation, organization, and sharing of large neuroscience datasets (intracranial, behavioral, imaging, etc.), including dissemination of de-identified datasets through online repositories, curated code bases (e.g. GitHub), and managing requests for data sharing. Ensure compliance with IRB and FDA protocols, HIPAA regulations, and open data principles. Coordinate integration of data pipelines, repositories, and analysis workflows across collaborating institutions. Monitoring and ensuring compliance with data sharing plans outlined by funding agency. Facilitate data access for trainees and collaborators, maintaining rigorous standards for documentation and reproducibility. Research Operations & Coordination Serve as the primary liaison among PIs, labs, trainees, and administrative offices. Organize internal and external meetings, symposia, and workshops; track agendas, notes, and action items. Oversee clinical-research team coordination, including patient scheduling and communication. Keep track of deliverables for individuals and groups, and be ready to coordinate and present related updates in group meetings. Support faculty in strategic planning and deliverable monitoring. Draft concise reports and presentations for PIs, funding agency, and advisory boards. Coordinate public-facing events and dissemination (press, media, social). Performs other related duties.

Answers telephones, screens and directs incoming phone calls, takes messages and responds to inquiries requiring knowledge of departmental operations and schedules in a professional manner. Interacts with Medical Center and non-Medical Center personnel in a professional and courteous manner High School Diploma or Equivalency Prior secretarial experience in a hospital or office environment Polish Speaking Preferred Collective bargaining unit: SEIU 1199-MSBI SEIU 1199 at Mount Sinai Beth Israel and MS Downtown, AOG - Heart Institute Greenpoint Cardiology - BI, Mount Sinai Beth Israel 1. Handles and prepares correspondence for department personnel as assigned 2. Determines layout of documents and organizes same based on audience and word processing capabilities 3. Possesses satisfactory knowledge of medical terminology 4. Coordinates work and that of others, as required 5. Facilitates staff activities based on personal observation and feedback form other personnel 6. Ensures meeting times and appointments are clearly communicated, and are in accordance with other priorities, time-frames and dates desired 7. Ensures that minutes of meetings are prepared in an effective manner based on accuracy and thoroughness of documentation 8. Maintains cleanliness and orderliness of work station 9. Maintains a variety of departmental records and logs by manually writing information as well as entering information into computerized database 10. Checks entries for accuracy and periodically compiles same into report format 11. Maintains records in an orderly manner and in accordance with established record keeping system 12. Ensures quality and timeliness with which materials are photocopied (based on extent to which materials are ready by time/date desired, appearance of photocopied materials) 13. Opens, reviews, sorts, dates, stamps and distributes mail received 14. Responds to routine and emergency inquiries in a timely manner

RSC Healthcare is currently seeking Hospital Administrative Assistant for positions in Brooklyn, NY. The ideal candidate will possess a current NY license. This is a 8H Days, 07:00:00-15:00:00, 8.00-5 position in the specialty unit. Administrative Assistant License and have at least 2 years of recent Hospital experience as a Administrative Assistant in the U.S. Requirements Current Resume Clinical License and Specialty Certifications mandated by State Current BLS from the American Heart Association 2 current clinical references Must be able to pass background check Physical (within 12 months) TB skin test (within 12 months) Titers - MMR/Hep B/Varicella Respiratory Fit Test (within 12 months) Current - Tdap/Flu vaccinations Compensation and Benefits Competitive pay rates Health Benefit package Refer a friend and earn extra cash!

About Us We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clincal progams rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. Overview Performs diversified duties in diet office, such as writing menus/diet requisitions, and entering patient data on computer. Consults with and instructs patients concerning diets. Assists Dietician (e.g., informs about consult requests, problem patients, prepares certain diets). Responsibilities * Interviews patients as part of screening to obtain information regarding food habits, preferences and any weight loss or swallowing problems. * Modifies menus according to the master menu, patient's personal food preferences and in compliance to the prescribed therapeutic diet. * Calculates diets as ordered for patients on special diets and special tube feeding; contacts physician or appropriate personnel with any questions or irregularities regarding diet orders. Refers complex diet orders to the Dietician. * Transcribes diet order received through diet order forms and verbal phone orders to the patient listings in a timely manner. * Enters patient data (e.g., diet orders, therapeutic needs) into computer system. Prints reports and labels for menu modifications, snacks, supplements, and tube feeding orders; checks that reports and labels are correct. * Answers telephone and process orders for immediate meal assembly in kitchen and/or updates diet orders for subsequent meal. Messages are transmitted promptly. * Performs variety of related clerical duties including maintaining records, reports and files to the standards set by the department. Documents pertinent information appropriately according to departmental policies and procedures. * Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards. * Demonstrates concern for cleanliness of self and work area; practices infection control (hand washing) for protection of patient and self. * Observes hospital policies concerning smoking, telephone use and other related rules governing conduct. * Keeps work area clean and tidy. Qualifications Education: High School graduation or equivalent required. Associate's Degree in Food and Nutrition or related field, or High School graduation with one year experience in healthcare is preferred. Experience: see above. Skills: Basic data entry skills preferred. Typing: 25 wpm preferred Speaks, reads, and writes English to the extent required by the position. Knowledge of a second language useful. Good oral and written communication skills. Knowledge of basic and therapeutic nutrition, nutritional values of foods, and regional, ethnic, and religious food preferences. Pay Range USD $29.75 - USD $30.32 /Hr. Equal Employment Opportunity Employer Maimonides Medical Center (MMC) is an equal opportunity employer.