Administrative Assistant jobs at BronxWorks - 22 jobs

Administrative Assistant - 4865
Bronxworks 4.2
Administrative assistant job at BronxWorks
BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. Safe Options Support (SOS) teams address the needs of individuals experiencing homelessness on the street and in public transit locations. This is done by offering direct linkages to services that address their immediate needs, including transitional housing placement, connection to medical and mental health care, and access to benefits. Additionally, SOS provides support during the period of transition from street homelessness to stable housing. SOS Teams are comprised of licensed behavioral health clinicians, registered nurses, care managers, and peer specialists. This is an excellent opportunity to play a pivotal role in the Governor's newly launched, innovative Safe Options Support (SOS) program, which will provide comprehensive care to street homeless or subway dwelling individuals. Our full time Administrative Assistant is responsible for office operations including managing the reception desk, answering phones, greeting clients, data entry and records filing, receiving and sending mail, and supplies/equipment inventory and purchasing. The Administrative Assistant provides high level support to program administrators and maintains the program's credit cards, MetroCards, and other goods. The Administrative Assistant is also responsible for assisting with other tasks as needed to help support the program. These tasks can include client intake and field work. RESPONSIBILITIES Fiscal Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and submitting purchase orders, packing slips, and invoices to the fiscal department on a timely basis. Utilize purchasing software including Nexonia/Emburse to submit accurate and timely records for Expenses, Purchasing, and Billing. Submit staff reimbursement requests to the fiscal department in a timely and accurate manner. Compliance Maintain inventory log on a monthly basis for all items, equipment, and furniture purchased, transferred, traded in, or discarded. Maintain Critical File to ensure site compliance with regulatory agencies such as Department of Health, Department of Labor, etc. Ensure that all office equipment is in working condition. Communicate with IT and fiscal departments as necessary to problem solve. Scan, log, and file charts for discharged clients. Assist with storing client files. Client Services File and copy client documents and charts. Enter client data into relevant databases (StreetSmart, AWARDS, and CARES). Data entry includes bed and housing placements, client demographics, and notes. Flag data discrepancies to supervisory staff. Manage reception desk and greet clients entering the office. Answer office phone, record and pass messages to relevant staff. Other duties as assigned. Receive, sort, and distribute client mail. Miscellaneous Assist with staff hiring, including completing phone screens and reference checks and facilitating writing samples. Maintain office organization and cleanliness. Organize meetings and staff events. QUALIFICATIONS Associates degree, or high school diploma or equivalent and two years related experience. Strong oral and written communication skills Detail-oriented and resourceful with strong time management and organizational skills Proficiency in modern business communications including personal computer, electronic mail, voicemail, facsimile, and copier equipment. Prior experience with office management a plus. Proficiency in basic filing principles and standard correspondence formats. Bilingual/multilingual preferred, but not required. Driver's license preferred, but not required. PHYSICAL REQUIREMENTS Good time management, writing, and communication skills. Ability to work on a team. Community minded, patient, creative, flexible, and compassionate. Demonstrated proficiency with MS Office, electronic databases, and prolonged use of a computer. Ability to occasionally lift and/or move up to 10 pounds. Ability to stand, walk, or sit for long periods of time. Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork. Ability to bend and retrieve objects and/or documents. Ability to travel in the boroughs of New York City and its adjacent counties via public transportation. Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. TB Test required within the first 120 days of employment. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact *************************.
$35k-42k yearly est. 6d ago

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Administrative Assistant Req-4811
Bronxworks 4.2
Administrative assistant job at BronxWorks
BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 62 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. Our family shelters are safe, welcoming spaces where families can stay temporarily while they work toward long-term stability. Program staff provide compassionate support, life-enhancing services, and community-based resources to help empower each family. Together, we guide families on their journey back to independence and into permanent housing. RESPONSIBILITIES Interaction with visitors, vendors and funders: Act as liaison with vendors and Department of Homeless Services representatives. Outreach and establish relationships with supply vendors. Outreach supply vendors monthly to confirm bills have been paid. Coordinate with DHS PATH department for daily processing of new intakes, transfers, discharges, add-ons and case comp changes. Greet and direct visitors to the appropriate location. Documentation: Review invoices for accuracy and forward to fiscal department on a timely basis Maintain an inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in, or discarded. Forward inventory logs to the Residence Director and/or Department Director monthly. Complete program reports on a monthly basis, or more frequently as required. Provide updates to the Director of Social Services and Residence Director. Maintain training logs, office certificates, etc., to ensure compliance with regulatory agencies as well as BronxWorks requirements. Administrative: Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis Maintain and balance Emburse card fund by making purchases and reconciling and submitting receipts to fiscal on, at a minimum, a monthly basis Maintain OSHA data sheets, training logs, office certificates, etc., to ensure site compliance with regulatory agencies, such as the Department of Health, Department of Labor, etc. Guide and assist support staff, such as maintenance, social services, security, etc and volunteers with day-to-day needs and procedures/agency policies. Draft, copy, fax and file memoranda, letters and other agency documents. Maintain calendar, schedule appointments and arrange Conference and Multipurpose rooms. Assist with the collection of documents for audits and submission of proposals. Deliver and/or pick up documents to/at BronxWorks offices, funding sources and or other agencies Training/Supervision: Report to, and meet with, supervisor on a minimum monthly basis. Train staff on protocol, policies and procedures as needed. Perform other duties as assigned by the manager. QUALIFICATIONS Associates degree, or high school diploma/equivalent and two years related experience Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment Proficiency in basic filing principles and standard correspondence formats Minimum typing speed of 50 words per minute • Excellent communication and interpersonal skills. PHYSICAL REQUIREMENTS Ability to use a computer for prolonged periods. Ability to occasionally lift and/or move up to 10 pounds. Ability to stand, walk, or sit for long periods of time. Ability to climb five flights of stairs. Ability to bend and retrieve objects and/or documents. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact *************************.
$35k-42k yearly est. 6d ago
Administrative Assistant - 4887
Bronxworks 4.2
Administrative assistant job at BronxWorks
BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. The BronxWorks Workforce Development Program was created to empowering your career journey. Your skills, your future, our mission. RESPONSIBILITIES Ability to articulate the mission, objectives of the New York City Office of Financial Empowerment Program. Answer phones and field all calls, delegate questions and issues to the necessary counselors or management. Provide customer follow-up and appointment setting and other general office administrative duties as assigned. Promote upcoming programs and events. Assist financial empowerment clients as needed. Help to create and help establish community trainings/workshops based on client need and partner needs as approved by OFE. Assist Program Manager in the reconciliation of management and grant reports on a monthly basis. Provide support to Financial Coaches. Assist with Outreach and all Outreach activities and events Assist with all database entry and report management. Confirm RSVPs for upcoming workshops and one-on-one sessions. Assemble workshops materials. Provide support at workshops or events. Help create and update client files. Photo copy, display and distribute OFE approved program and marketing materials. Meet specific goals that have been set for the position. Provide general support to visitors and act as point of contact for program clients. Maintain inventory log, balance office petty cash fund, all data sheets, logs, office certifications to ensure site compliance with regulatory agencies. Interface with building management at all site locations. Other duties as assigned. QUALIFICATIONS High School Diploma or better with preferred background in finance, financial education, counseling/coaching, or social service delivery. A minimum of one to two years' of prior work experience as a program specialist or program assistant Knowledge of office management systems and procedures. Engaging "consumer service" personality and detailed orientated skills are essential. Bi-lingual fluency in Spanish, Urdu or Bengali preferred. Certification as a Financial Counselor with NYC Department of Consumer Affairs (DCA) - Office of Financial Empowerment (OFE), added plus. Encourage to take and pass OFE's financial counselor certification, 45-hour accredited City University of New York (CUNY) personal finance course. Obtain Volunteer Standard of Conduct Certificate Must be flexible, with availability to work a rotational schedule day schedule (i.e. 9am-5pm, 11am- 7pm, etc.) which includes weeknights and Saturdays. Strong oral and written communication, time management and organizational skills are necessary. Proficiency in Microsoft Office suite and other standard business technology is required. Maintain the confidentiality of the client information. Provide general assistance to clients. Assist in other administrative duties, including file maintenance and answer phone calls. PHYSICAL REQUIREMENTS Ability to use a computer for prolonged periods. Ability to occasionally lift and/or move up to 10 pounds. Ability to stand, walk, or sit for long periods of time. Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork. Ability to bend and retrieve objects and/or documents. Ability to travel in the boroughs of New York City and its adjacent counties via public transportation. Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. BronxWorks seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity, and in accordance with federal, state and local laws, does not discriminate unlawfully against employees and applicants for employment on the basis of age, color, creed, disability, marital status, military status, national origin (including ancestry), predisposing genetic characteristic, race, sex, gender, actual or perceived sexual orientation (including actual or perceived heterosexuality, homosexuality, bisexuality and asexuality), status as a victim of domestic violence, or any other characteristic protected by law. This commitment applies to all terms, conditions and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination.
$35k-42k yearly est. 6d ago
Restitution Processing Assistant
Safe Horizon, Inc. 4.2
New York, NY jobs
Job Description Learn and integrate a trauma-informed, client-centered approach, using an anti-oppressive lens, into your work with clients. Enters new cases into the Restitution database for processing Establishes and maintains client files and records Processes daily accounts receivables and payables Prepares daily recording schedules (e.g., log books, cash receipts, cash disbursements) Responds to general payment inquires via email and/or phone Informs supervisor of any collection on a past due accounts and any accounts in arrears Remits client late notices Prepares deposit slips and makes bank deposits as needed Performs administrative tasks such as filing, sorting, distributing mail, copying, and faxing Provides assistance at other restitution program locations, as needed Other ad hoc duties, as directed by supervisor Qualifications: High School diploma or equivalent required. Associates Degree preferred. Required skills: Strong MS computer skills (i.e., Excel), math skills and ability to use a calculator Detail oriented General accounting experience required Excellent communication skills Check and balance awareness Able to work in a team environment Customer service orientation Ability to interface with diverse population in a crisis driven environment Comfortable communicating with defendants. Safe Horizon is committed to providing a reasonable accommodation to ensure individuals with disabilities can meet any physical demand requirement(s) of the position, or otherwise perform the corresponding task(s), where possible. If you require a reasonable accommodation, including to participate in the job application or interview process, please contact your Human Resources Recruiter. If hired, I agree to abide by all of Safe Horizon's rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal Salary Pay Range: 23.26 - 24.50 Hourly Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center
$35k-41k yearly est. 10d ago
Administrative Assistant (Restgate)
Goddard Riverside Community Center 3.5
Islandia, NY jobs
Intro/Program Description: Goddard Riverside invests in people & strengthens community, serving more than 20,000 people throughout New York City with a variety of programs for all ages. We work within a social justice framework to create a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families. Located in Long Island City, Queens, Restgate Hotel is an emergency transitional site for families, with children, experiencing homelessness. This site will be a place where families can feel safe, receive resources and support, while becoming acclimated and part of the community. In order to efficiently run this program, we are looking for an Administrative Assistant to provide oversight of daily office operations for our team! Schedule: Monday through Friday 9:00 am to 5:00 pm Salary Range: $40,000 - $45,000 Candidates must have the required qualifications to be considered for the position. The s alary offer will be based on the candidate's number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account. Qualifications 1. Administrative and Office Management: Organize outlook calendar and send out appropriate meeting schedules to staff Document meeting notes of case conferences, staff meetings, and house meetings Responsible for daily office operations including working with vendors, ordering, monitoring and overseeing supplies for team. Have full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed. Responsible for submitting invoices, Purchase Orders, and Check Requests into Intacct database. Manage credit card receipts and statements. Assist with purchasing, communication with vendors, and obtaining quotes. Ensure program site remains organized and clean Ensuring all outgoing mail is properly posted and sent out 2. Reporting/ Files Audit and organize all client files to ensure they are in good order Data Collection: update binders when necessary Create copies of forms needed for programming Access and review databases to compile reports Other duties as required to ensure the overall operation of the program Qualifications/Educational Requirements High School Diploma or Equivalent At minimum, 2 years' experience as an administrative assistant role: working in a number of electronic record systems, scheduling, supply inventory management, assisting with program finance, etc. Bilingual in Spanish preferred Skills, Knowledge, and Abilities Excellent organizational and interpersonal skills Proficient written and verbal skills Ability to work independently Ability to multi-task with strong problem-solving skills and judgement Team player Experience working with individuals with histories of mental illness, trauma, substance use, or immigration preferred. Computer Skills: Highly proficient in Microsoft Office, emphasis on Excel (pulling reports and making calculations) and Outlook Ability to learn data base systems, such as Intacct and CARES Physical Requirements Frequent sitting, office setting Ability to lift up to 30 lbs (supplies) Work Environment Indoors at a residence set in a Hotel in Queens. Employee Benefits: Medical/Dental/Vision Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts 403B Thrift Retirement Plan 12 Annual Sick Days 12 Agency Holidays 20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment Total of more than 6 weeks (a month and half) of paid time off We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations. Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law. The intent of this is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
$40k-45k yearly 16d ago
Administrative Assistant (IMT)
Goddard Riverside Community Center 3.5
New York, NY jobs
Intro/Program Description: Goddard Riverside is a well-established Manhattan community-based agency with an annual operating budget of approximately $50 million. Goddard Riverside is one of New York City's leading human service organizations meeting the basic needs of children, youth and families, homeless people, and older adults across Manhattan and New York City. The Intensive Mobile Treatment (IMT) Team provides treatment and support services for individuals with frequent interaction with the mental health, substance abuse, criminal justice and homeless services systems and have been poorly served by traditional treatment models. IMT teams stay connected to individuals regardless of their location in shelter, on the street, in housing, hospital or jail. Purpose of Position: The Administrative Assistant is responsible for overseeing the administrative functions of the IMT team. Schedule: Monday through Friday 9:00 am - 5:00 pm Salary Range: $42,409.40 - $47121.56 Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate's number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account. Qualifications Role, Responsibilities, and Essential Duties 1. Front Desk Responsibilities Answer, forward, and respond to phone calls to the IMT office received during business hours. Accept and track deliveries of packages, mail, etc. Greet and direct clients, visitors, and other individuals arriving at the IMT office. Immediately notify supervisors of any safety concerns. Engage with IMT clients in a respectful person-centered manner to make individuals feel welcomed and accepted into the space. 2. Administrative and Fiscal Tasks Support the Program Director in monitoring the annual program budget. Maintain spreadsheets tracking expenditures against budget lines monthly. Oversight and management of petty cash ensuring fiscal and regulatory compliance. Review and process invoices; complete check requests, credit card reconciliation, etc. and submit through appropriate software; liaise with Program Director and fiscal department to ensure timely vendor payments. Maintain organized digital and/or physical records of all financial transactions and reconciliations for audits. Organize documentation needed for periodic contract audits or reporting. 3. Office Responsibilities Assist in maintaining a safe and effective working environment; light cleaning including breaking down/recycling boxes, wiping surfaces, etc. as needed; restocking shelves/items, etc. Monitor inventory and maintain clear records to account for items provided to staff and clients. Assist in essential office tasks such as maintaining physical and digital files; updating client charts with relevant materials; making copies; sending faxes, emails, mail, etc. Maintain onboarding materials; help orient new staff to office systems and protocols. 4. Field Based Responsibilities Assist with field-based work such as delivering items to clients Pick up items from other Goddard sites (mail, deliveries, etc.) Mailing packages; making purchases from local stores; obtaining printing services; etc. 5. IMT Team Member Work collaboratively with IMT team staff in a shared case management model. Assist IMT staff in engaging with clients as appropriate. Adhere to program reporting requirements in coordination with supervisors. Attend staff meetings and case conferences; take digital notes and prepare summaries. Attend training programs to upgrade skills and knowledge related to administrative and client-focused work; engage in weekly supervision and accounting meetings. 6. Other duties as assigned/required Qualifications/Educational Requirements High School Diploma or equivalent required. Associates or some college preferred. Knowledge, Skills, and Abilities Strong communication skills in both written and verbal formats. Keen attention to detail. Experience working with people with histories of substance use, mental health, homelessness, and/or trauma preferred. Fluency in Spanish or American Sign Language (ASL) is a plus. Computer Skills: To Perform this job successfully, an individual should have: Strong computer skills and ability to type proficiently. Utilize or quickly learn Microsoft365 products (Word, Outlook, Excel, OneNote, etc.) Able to use or learn to use AWARDS database and other electronic databases, programs, and funder-related software such as MAVEN, CARES, Intacct, etc. Physical Requirements/Working Conditions Frequent phone and computer use. Light walking, climbing stairs, and similar movements. Lifting boxes or similar items up to 35 pounds. We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations. Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law. The intent of this is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
$42.4k-47.1k yearly 15d ago
Administrative Assistant (The Monument)
Goddard Riverside Community Center 3.5
New York, NY jobs
Organization Overview: The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City's leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults throughout Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families. Goddard Riverside invests in people & strengthens community, serving more than 20,000 people throughout New York City with a variety of programs for all ages. We work within a social justice framework to create a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families. Goddard's newest endeavor will be a transitional Site for adult families. This site will be a place where families can feel safe, receive resources and supportive services, while becoming acclimated to, and part of, the community. The Monument is an emergency capacity transitional site located in Manhattan in the Upper West Side. Schedule: Monday through Friday 9:00 am to 5:00 pm Salary Range: $40,000- $45,000 Candidates must have the required qualifications to be considered for the position. The s alary offer will be based on the candidate's number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account. Qualifications 1.) Administrative and Office Management: Organize outlook calendar and send out appropriate meeting schedules to staff Document meeting notes of case conferences, staff meetings, and house meetings Responsible for daily office operations including working with vendors, ordering, monitoring and overseeing supplies for team. Have full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed. Responsible for submitting invoices, Purchase Orders, and Check Requests into Intacct database. Manage credit card receipts and statements. Assist with purchasing, communication with vendors, and obtaining quotes. Ensure program site remains organized and clean Ensuring all outgoing mail is properly posted and sent out 2.) Reporting/ Files Audit and organize all client files to ensure they are in good order Data Collection: update binders when necessary Create copies of forms needed for programming Access and review databases to compile reports Other duties as required to ensure the overall operation of the program Qualifications/Educational Requirements High School Diploma or Equivalent At minimum, 2 years' experience as an administrative assistant role: working in a number of electronic record systems, scheduling, supply inventory management, assisting with program finance, etc. Bilingual in Spanish preferred Skills, Knowledge, and Abilities Excellent organizational and interpersonal skills Proficient written and verbal skills Ability to work independently Ability to multi-task with strong problem-solving skills and judgement Team player Experience working with individuals with histories of mental illness, trauma, substance use, or immigration preferred. Computer Skills: Highly proficient in Microsoft Office, emphasis on Excel (pulling reports and making calculations) and Outlook Ability to learn data base systems, such as Intacct and CARES Physical Requirements Frequent sitting, office setting Ability to lift up to 30 lbs (supplies) Work Environment Indoors within a residence working with adult families. Employee Benefits: Medical/Dental/Vision Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts 403B Thrift Retirement Plan 12 Annual Sick Days 12 Agency Holidays 20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment Total of more than 6 weeks (a month and half) of paid time off We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations. Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law. The intent of this is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
$40k-45k yearly 16d ago
Bilingual Administrative Assistant (Star Learning Center)
Goddard Riverside Community Center 3.5
New York, NY jobs
Organization Overview: The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City's leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families. The Isaacs Center focuses primarily on the needs of children and low-income families, out-of-school and out-of-work youth, and aging New Yorkers. We operate at community centers located in the neighborhoods of East Harlem and Yorkville, and seek to deliver programs that are impactful, innovative, and intergenerational. Purpose of Position: Star Learning Center seeks a committed, compassionate, and highly organized individual to join a close-knit and diverse community of staff, students, volunteer tutors and parents. The candidate should enjoy working closely with others and also work well independently. The Administrative Assistant will support the effective and efficient running of the program under the supervision of and with direction from the Program Director. Schedule: Monday 11am-7pm, Tuesday & Wednesday 10:30am-6:30pm, Thursday & Friday 10am-6pm Salary Range: $41,000-$47,000 Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate's number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account. Qualifications Roles, Responsibilities, and Essential Duties Data Data entry and organization: create spreadsheets and maintain program data (digital and physical) Ensure students' and tutors' attendance: buzz people in, take attendance, and reach out to anyone missing Prepare invoices and fiscal reports: take and track student payments, make program purchases, track budget expenses, and code and submit invoices on Intacct Work with other staff to collect student report cards throughout the year Prepare and proofread program communications in both English and Spanish including emails, recommendation and referral letters, and flyers Manage inventory of all office supplies and program supplies Assume primary responsibility for use and maintenance of all office technology including telephone systems, computers, and printers; report and follow-up on any needed repairs. Provide training to tutors, students and parents on Zoom features and troubleshoot during online tutoring sessions Update Star's online portal on the Goddard Riverside website Carry out all general office tasks including photocopying documents, answering phones and responding to general inquiries for program information, and organizing supplies (sharpen pencils, etc.) Qualifications/Educational Requirements High School Diploma required; BA or some college preferred Skills, Knowledge and Abilities Excellent time management skills and ability to multi-task and prioritize work Excellent verbal and written communication skills Excellent attention to detail Must be fluent in written and spoken Spanish Ability to learn and proficiently use online platforms, websites and apps including social media Computer Skills Needed Highly proficient in Microsoft Office and Google Suite applications Experience with WordPress preferred Knowledge of Intacct a plus Proficiency with scheduling and calendaring apps a plus Physical Requirements Ability to lift boxes Work Environment Office and tutoring center (Work from home 2 days a week through at least May 2025) How to Apply: Candidates MUST submit a cover letter along with their resume and completed application. Employee Benefits: Medical/Dental/Vision Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts 403B Thrift Retirement Plan 12 Annual Sick Days 12 Agency Holidays 20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment Total of more than 6 weeks (a month and half) of paid time off We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations. Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law. The intent of this is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
$41k-47k yearly 15d ago
Program Assistant - Domestic Violence Shelter, Willow
Safe Horizon, Inc. 4.2
New York, NY jobs
Job Description The Program Assistant is responsible for the administrative support and clerical tasks within a department or program. An Administrative Assistant may work as overall support for a site, or directly as support for one or more members of management. Essential Job Functions: Greets visitors and acts as a receptionist for the department or site; Answers and directs telephone calls, faxes and mail directed to department or site; Monitors the dwelling vacancy, offline and maintenance bulletin board; Posts vacancies to Safe Horizon Hotline SORTS WEB computer system. Oversees daily HRA attendance sheets and census reports; completes Nightly Call List and dwelling updates. Orders, organizes and distributes office supplies; Accepts and distributes residents mail; Coordinate set-up and staffing of events including holiday, workshops, press, donor, and general meetings; Utilizes and/or maintains a (HRA SORTS WEB) database; Acts as liaison with other departments for purchasing supplies, processing paperwork, obtaining necessary sign-off on documents, etc.; Schedules and coordinates both internal and external meetings; Processes payment requests, monitors Department spending and budgets; Maintains resource materials, completes data entry and runs reports for mailing and letters; Writes, proofreads, distributes and files correspondence, reports, memoranda and other documents; Other program related clerical duties as necessary Knowledge and Skills:Required: Proficiency in Microsoft Excel, Outlook, and PowerPoint Excellent budgeting and spreadsheet skills Excellent writing, communication, and organizational skills Internet research Ability to work independently and contribute as an integral part of a team. Flexibility and an ability to work with accuracy under pressure in a deadline-driven multi-task environment are crucial. High school diploma/GED and three years of related experience or associate degree and one year of related experience. If hired, I agree to abide by all of Safe Horizon's rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal Hiring Range: $23.08 - $25.38 Hourly Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center
$23.1-25.4 hourly 22d ago
Program Assistant - Staten Island CAC
Safe Horizon, Inc. 4.2
New York, NY jobs
Job Description Safe Horizon's Child Advocacy Center plays a critical, front-line role in responding to child sexual abuse and severe physical abuse by providing a coordinated and collaborative approach to the investigation of such cases, while ensuring that victims receive immediate, effective support. The Program Assistant is the first point of contact for all children and families entering the CAC. The Program Assistant will welcome and orient every child and non-offending family members to the CAC and immediately link the family to the appropriate CAC service providers. The Program Assistant plays a critical role in creating an environment that is safe, welcoming and upholds the core values and mission for the CAC. Responsibilities: Learn and integrate a trauma-informed, client-centered approach, using an anti-oppressive lens, into your work with clients, staff and members of the CAC multidisciplinary team. Welcome all visitors and orient them to the site/space Actively manage the experience of clients, visitors, partners and staff Collaborates with and links families to members of the multidisciplinary team to ensure that all clients and visitors are responded to in an efficient and expeditious manner. Manages the client reception and child play areas so that they are properly supervised, child-focused, trauma-informed, and safe for all clients. Engages children in age-appropriate activities while they wait for services. Provides support and assistance to caregivers and children in a client-centered manner while they wait for services, Answers and directs telephone calls, faxes and mail directed to department of site; Enters data into CMS, the CAC's case tracking database; Performs administrative and clerical office duties including report preparation; administering petty cash, metro cards, uber and parking garage vouchers; processing payment requests; Assists the Administrative Coordinator in supervising reception area volunteers; Straightens up the playroom, interview/observation rooms and counseling rooms at the end of every day Other program related duties as necessary Interacts with CAC visitors, clients, Multidisciplinary team consisting of child protection specialists, police detectives, pediatricians, prosecutors and Safe Horizon staff. Qualifications: High school equivalency or high school diploma Foundation computer skills (e.g. data entry, internet use, email communications) Interpersonal work experience in a fast-paced environment such as human service, customer service or related field a plus. Desire to engage with children and families impacted by violence and trauma If hired, I agree to abide by all of Safe Horizon's rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal Hiring Range: $23.08 - $25.38 Hourly Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center
$23.1-25.4 hourly 3d ago
Program Assistant - Immigration Law Project
Safe Horizon, Inc. 4.2
New York, NY jobs
Job Description Essential Job Functions: Specific duties include but are not limited to: Assisting the program in the providing administrative support and operational tasks for the program Greet visitors Answers and directs phone calls Responds to general phone inquiries Receives and distributes faxes and mail Pre-screens potential intakes Schedules consultations Processes payment requests, purchase orders, reconciliations Maintaining and updating monthly statistics Maintains resource materials Utilizes and or maintains databases utilizing CMS, tracking sheets, contract management assistance Processing purchase orders, payment requests, reconciliations, funder timesheets from the programs in a timely and accurate fashion Assist in coordinating and/or providing support for special events Word Processing and proofreading memos and other documents; filing duties Ordering, distributing and keeping inventory of special purchases Collaborates and maintains cooperative relationships with all other Safe Horizon programs/departments and external vendors, including IS&T, Facilities, Purchasing and Accounts Payable Answers and directs telephone calls, faxes and mail directed to the department Other program-related administrative tasks as assigned Qualifications: High School Diploma/GED Bachelor's degree preferred Proficiency in Microsoft Excel, Outlook and PowerPoint Excellent organizational, writing, and analytical skills required, as well as high energy level, strong interpersonal skills, and initiative Knowledge of domestic violence issues strongly preferred This position is subject to a collective bargaining agreement to be negotiated with local 2325 of the UAW. If hired, I agree to abide by all of Safe Horizon's rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: ******************************************************************************************** Know Your Rights: Workplace discrimination is illegal. Hiring Range: $23.08 - $24.08 Hourly Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center.
$23.1-24.1 hourly 2d ago
Program Assistant - Queens CAC
Safe Horizon, Inc. 4.2
Hillsdale, NY jobs
Job Description Safe Horizon's Child Advocacy Center plays a critical, front-line role in responding to child sexual abuse and severe physical abuse by providing a coordinated and collaborative approach to the investigation of such cases, while ensuring that victims receive immediate, effective support. The Program Assistant is the first point of contact for all children and families entering the CAC. The Program Assistant will welcome and orient every child and non-offending family members to the CAC and immediately link the family to the appropriate CAC service providers. The Program Assistant plays a critical role in creating an environment that is safe, welcoming and upholds the core values and mission for the CAC. Responsibilities: Learn and integrate a trauma-informed, client-centered approach, using an anti-oppressive lens, into your work with clients, staff and members of the CAC multidisciplinary team. Welcome all visitors and orient them to the site/space Actively manage the experience of clients, visitors, partners and staff Collaborates with and links families to members of the multidisciplinary team to ensure that all clients and visitors are responded to in an efficient and expeditious manner. Manages the client reception and child play areas so that they are properly supervised, child-focused, trauma-informed, and safe for all clients. Engages children in age-appropriate activities while they wait for services. Provides support and assistance to caregivers and children in a client-centered manner while they wait for services, Answers and directs telephone calls, faxes and mail directed to department of site; Enters data into CMS, the CAC's case tracking database; Performs administrative and clerical office duties including report preparation; administering petty cash, metro cards, uber and parking garage vouchers; processing payment requests; Assists the Administrative Coordinator in supervising reception area volunteers; Straightens up the playroom, interview/observation rooms and counseling rooms at the end of every day Other program related duties as necessary Interacts with CAC visitors, clients, Multidisciplinary team consisting of child protection specialists, police detectives, pediatricians, prosecutors and Safe Horizon staff. Qualifications: High school equivalency or high school diploma Foundation computer skills (e.g. data entry, internet use, email communications) Interpersonal work experience in a fast-paced environment such as human service, customer service or related field a plus. Desire to engage with children and families impacted by violence and trauma If hired, I agree to abide by all of Safe Horizon's rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal Hiring Range: $23.08 - $25.38 Hourly Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center
$23.1-25.4 hourly 3d ago
Office Assistant (ACT Team)
Goddard Riverside Community Center 3.5
New York, NY jobs
Organization Overview: The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City's leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families. The Isaacs Center focuses primarily on the needs of children and low-income families, out-of-school and out-of-work youth, and aging New Yorkers. We operate at community centers located in the neighborhoods of East Harlem and Yorkville, and seek to deliver programs that are impactful, innovative, and intergenerational. Program Description: The Assertive Community Treatment (ACT) Team is a unique and nontraditional licensed outpatient psychiatric clinic for individuals who have demonstrated a high service need with multiple hospitalizations, emergency room visits and difficulty maintaining stability in the community. ACT is a nationally recognized model and an evidence-based practice. The ACT Team serves the borough of Manhattan. Schedule: Mondays, Wednesdays, and Fridays from 9:00 am to 2:00 pm Pay: $17h Qualifications Office Maintain files, make copies Answer phones, greet and direct clients and visitors Perform missing client searches Monitor office equipment Monitor office supplies and maintain inventory. Billing Track authorizations dates and follow up with Manage Care Companies to ensure they are renewed on time Maintain monthly client contact logs Create new client files ACT Team Member Attend staff meetings, case conferences, and training programs to upgrade skills and knowledge Other tasks as required Qualifications/Educational Requirements High school diploma or GED 1-year prior administrative experience Skills, Knowledge and Abilities Strong communication skills, verbal and written Computer Skills: To Perform this job successfully, an individual should be Able to work in the Microsoft Office Suite, should especially be proficient in Word and Outlook Physical Requirements Frequent phone computer use Work Environment Office The intent of this is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
$17 hourly 16d ago
Administrative Assistant I
Volunteers of America-Greater New York 4.0
New York, NY jobs
Administrative Assistant I The Administrative Assistant I is responsible for the completion of assigned office and administrative tasks. Maintains confidentiality of client, employee, and financial information. Victory II is a facility that provides comprehensive services and safe, anonymous housing for individuals and their children experiencing domestic violence. To learn more about the program, copy and paste this link into a browser ************************** Minimum Qualifications: 60 college credits plus two years experience in a related field or a satisfactory combination of education and experience. Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative. Intermediate knowledge of Microsoft Word and Excel required. Administrative Assistant I Principal Responsibilities: Manage the management of day-to-day office functions, equipment maintenance, and janitorial activities. Coordinate paper and electronic documentation, including receiving, routing and filing of invoices, reports, correspondences, contracts and forms. Prepare reports, correspondences, purchase orders and forms and ensure timely and accurate reporting within the program and to outside entities. Assist Program Director with daily tasks. Act as a liaison between program and IT department. We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy: Medical, Dental, & Vision Coverage Prescription Coverage Life Insurance Retirement Plan Tuition Reimbursement Paid Time Off, including a Paid Birthday Holiday And much more! Please note: Benefits for part-time employees may vary.
$31k-37k yearly est. 60d+ ago
Administrative Assistant II
Volunteers of American Greater New York 4.0
New York, NY jobs
Administrative Assistant II The Program Assistant for the Paloma Project provides critical administrative and programmatic support to ensure efficient operations and compliance with funder and agency standards. Based at the Economic Empowerment Center, the Program Support staff manage data systems including the Homeless Management Information System (HMIS), assists with Temporary Financial Assistance (TFA) documentation and processing, tracks program expenditures, manages office functions, and supports the day-to-day administrative needs of the program. The Paloma Project- Based out of VOA-Greater New York's Economic Empowerment Center, provides trauma-informed, housing-focused support to survivors of domestic violence, intimate partner violence, and human trafficking. The program offers scattered-site transitional housing and rapid rehousing assistance, with individualized service coordination to promote housing stability, safety, and long-term independence. Location: Bronx, NY, 10455 Minimum Qualifications: High school diploma or equivalent required with 2-3 years of experience; Associate's or Bachelor's degree preferred. Experience managing data systems such as HMIS and working with performance-based contracts. Proficiency in Microsoft Office Suite including Excel, Word, and PowerPoint. Strong organizational skills and attention to detail. Ability to communicate effectively with vendors, staff, and community partners. Knowledge of bookkeeping or basic accounting is a plus. Bilingual (English/Spanish) preferred but not required. Commitment to supporting survivors of domestic violence through trauma-informed practices. Administrative Assistant II Principal Responsibilities: Manage data entry and uploads into the Homeless Management Information System (HMIS) accurately and on schedule. Review Temporary Financial Assistance (TFA) packages to ensure documentation meets all funder and agency requirements. Track TFA disbursements and other client-related expenditures across multiple contracts and funding streams. Maintain organized records for audits, reporting, and internal monitoring. Manage office operations, including ordering supplies, answering phones, and maintaining inventory. Serve as liaison with vendors; coordinate payment of invoices and track vendor-related expenses. Support staff in preparing program reports, presentations, and documents using Word, Excel, and PowerPoint. Assist with scheduling appointments, meetings, and maintaining calendars. Provide general administrative support to the Program Director and program team as needed. We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy: Medical, Dental, & Vision Coverage Prescription Coverage Life Insurance Retirement Plan Tuition Reimbursement Paid Time Off, including a Paid Birthday Holiday And much more! Please note: Benefits for part-time employees may vary.
$31k-37k yearly est. 15d ago
Administrative Assistant I
Volunteers of American Greater New York 4.0
New York, NY jobs
Administrative Assistant I The Administrative Assistant I is responsible for the completion of assigned office and administrative tasks. Maintains confidentiality of client, employee and financial information. Career Access program is a community outreach initiative designed to offer vocational rehabilitation services to individuals with disabilities. Location: Bronx, NY 10455 Minimum Qualifications: 60 college credits plus two years experience in a related field or a satisfactory combination of education and experience. Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative. Intermediate knowledge of Microsoft Word and Excel required. Administrative Assistant I Principal Responsibilities: Manage the management of day to day office functions, equipment maintenance, and janitorial activities. Coordinate paper and electronic documentation, including receiving, routing and filing of invoices, reports, correspondences, contracts and forms. Prepare reports, correspondences, purchase orders and forms and ensure timely and accurate reporting within the program and to outside entities. We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy: Medical, Dental, & Vision Coverage Prescription Coverage Life Insurance Retirement Plan Tuition Reimbursement Paid Time Off, including a Paid Birthday Holiday And much more! Please note: Benefits for part-time employees may vary.
$31k-37k yearly est. 15d ago
Administrative Assistant I
Volunteers of American Greater New York 4.0
New York, NY jobs
Administrative Assistant I The Administrative Assistant I is responsible for the completion of assigned office and administrative tasks. Maintains confidentiality of client, employee, and financial information. Victory II is a facility that provides comprehensive services and safe, anonymous housing for individuals and their children experiencing domestic violence. To learn more about the program, copy and paste this link into a browser ************************** Minimum Qualifications: 60 college credits plus two years experience in a related field or a satisfactory combination of education and experience. Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative. Intermediate knowledge of Microsoft Word and Excel required. Administrative Assistant I Principal Responsibilities: Manage the management of day-to-day office functions, equipment maintenance, and janitorial activities. Coordinate paper and electronic documentation, including receiving, routing and filing of invoices, reports, correspondences, contracts and forms. Prepare reports, correspondences, purchase orders and forms and ensure timely and accurate reporting within the program and to outside entities. Assist Program Director with daily tasks. Act as a liaison between program and IT department. We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy: Medical, Dental, & Vision Coverage Prescription Coverage Life Insurance Retirement Plan Tuition Reimbursement Paid Time Off, including a Paid Birthday Holiday And much more! Please note: Benefits for part-time employees may vary.
$31k-37k yearly est. 15d ago
Administrative Assistant II
Volunteers of America-Greater New York 4.0
New York, NY jobs
Administrative Assistant II The Program Assistant for the Paloma Project provides critical administrative and programmatic support to ensure efficient operations and compliance with funder and agency standards. Based at the Economic Empowerment Center, the Program Support staff manage data systems including the Homeless Management Information System (HMIS), assists with Temporary Financial Assistance (TFA) documentation and processing, tracks program expenditures, manages office functions, and supports the day-to-day administrative needs of the program. The Paloma Project- Based out of VOA-Greater New York's Economic Empowerment Center, provides trauma-informed, housing-focused support to survivors of domestic violence, intimate partner violence, and human trafficking. The program offers scattered-site transitional housing and rapid rehousing assistance, with individualized service coordination to promote housing stability, safety, and long-term independence. Location: Bronx, NY, 10455 Minimum Qualifications: High school diploma or equivalent required with 2-3 years of experience; Associate's or Bachelor's degree preferred. Experience managing data systems such as HMIS and working with performance-based contracts. Proficiency in Microsoft Office Suite including Excel, Word, and PowerPoint. Strong organizational skills and attention to detail. Ability to communicate effectively with vendors, staff, and community partners. Knowledge of bookkeeping or basic accounting is a plus. Bilingual (English/Spanish) preferred but not required. Commitment to supporting survivors of domestic violence through trauma-informed practices. Administrative Assistant II Principal Responsibilities: Manage data entry and uploads into the Homeless Management Information System (HMIS) accurately and on schedule. Review Temporary Financial Assistance (TFA) packages to ensure documentation meets all funder and agency requirements. Track TFA disbursements and other client-related expenditures across multiple contracts and funding streams. Maintain organized records for audits, reporting, and internal monitoring. Manage office operations, including ordering supplies, answering phones, and maintaining inventory. Serve as liaison with vendors; coordinate payment of invoices and track vendor-related expenses. Support staff in preparing program reports, presentations, and documents using Word, Excel, and PowerPoint. Assist with scheduling appointments, meetings, and maintaining calendars. Provide general administrative support to the Program Director and program team as needed. We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy: Medical, Dental, & Vision Coverage Prescription Coverage Life Insurance Retirement Plan Tuition Reimbursement Paid Time Off, including a Paid Birthday Holiday And much more! Please note: Benefits for part-time employees may vary.
$31k-37k yearly est. 60d+ ago
Program Assistant - 4824
Bronxworks 4.2
Administrative assistant job at BronxWorks
Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. Our Cornerstone community center youth programs are designed to provide engaging, high-quality youth services in partnership with NYCHA and our strong network of nonprofit providers across the City. The Cornerstone adult programs are designed to enhance skills and promote social interaction, community engagement, and physical activity. QUALIFICATIONS High School Diploma or equivalent credentials required. A minimum of 1-2 years of relevant experience preferred. Strong oral and written communication, time management and organizational skills are necessary. Proficiency in Microsoft Office suite and other standard business technology is required. RESPONSIBILITIES Pick up and deliver packages, proposals and reports. Errands throughout the city may be required on a moment's notice. Enter client and program data into compute databases and to the tracking systems Ensure that databases are up-to-date and data is properly entered Generate statistical reports Gather information needed for proposals, reports and program management, including inventories and fixed asset registers Ensure that client files contain required paperwork and information Assist with direct service to clients including screening, registration, intake and follow-up Update information on community resources (e.g., bulletin boards, ACES manual) Attend community events to publicize agency services Assist in the preparation of mailings Provide general clerical support, including filing, faxing, word processing, typing , photocopying and sorting mail Answer telephones, relay messages and greet clients and other visitors Ensure staff's on-site file has all required documents according to their roles and update file as needed Attend meeting and training sessions on tracking systems Organize special events, including program celebrations, client trips etc. Perform additional duties as assigned by manager. PHYSICAL REQUIREMENTS Ability to use a computer for prolonged periods. Excellent organizational and interpersonal skills Strong Grammar skills Ability to occasionally lift and/or move up to 10 pounds. Ability to stand, walk, or sit for long periods of time. Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork. Ability to bend and retrieve objects and/or documents. Ability to travel in the boroughs of New York City and its adjacent counties via public transportation. Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. Authorization to work in the United States for any employer is mandatory. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact *************************.
$36k-44k yearly est. 30d ago
Program Assistant - 4927
Bronxworks 4.2
Administrative assistant job at BronxWorks
Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. Our Adolescent Development Programs provide teenagers with opportunities to develop important life skills while promoting academic achievement, career exploration, and exposure to the arts. Our middle school and high school Neighborhood Development Area Programs work year-round with students 13 to 17 years of age to ensure a smooth transition from early to late adolescence and to create a safe space for them to explore their interests. The programs operate after school and during the summer, offering: Community service opportunities, Homework assistance and tutoring, Leadership development, Literacy and STEM enrichment, Structured recreation, Work readiness training. QUALIFICATIONS HS Diploma required, Associates or Bachelors degree preferred Bilingual English/Spanish preferred Two years (preferred) direct experience working with children under 12 years of age in a recreational, educational and social environment preferred. Clearance through New York State Central Registry and New York State Office of Children and Family Services required (will be completed by program once hired) Experience with or knowledge of best practices in youth development preferred Experience with or knowledge of whole language philosophy preferred Specialized skills in Science, Technology, Engineering, Arts, Mathematics, Music, Sports, Culinary Education, Public Speaking Required RESPONSIBILITIES With program supervisors, set program goals and develop appropriate activities for children Collaborate with colleagues to plan team projects and events Develop, submit and implement weekly Nutrition/STEM lesson plans which are child-centered, age-appropriate & engaging and which promote literacy, thematic exploration, & experiential learning Escort children on trips and identify opportunities for learning both inside and outside the school Maintain records of children's work. Submit portfolios as required for program evaluation effort Meet regularly with supervisors to present lesson plans, plan for future weeks, and receive feedback and assistance Create a structured & nurturing environment which supports children's emotional and social development Provide constant engagement of children in care Maintain an organized and child-centered classroom. Promote teamwork and group bonding Confer with program supervisors regarding disciplinary issues. Attend trainings in principles of early childhood development, nutrition and health needs, safety and security procedures, and child abuse and maltreatment identification and prevention Assist with planning and implementation of Holiday Camp Obtain needed supplies from office and make requests as needed for special supplies Submit required reports and paperwork to Program Director Engage in activities which promote physical fitness and health Ensure a physically safe environment for children in care Promote healthy behaviors and foster children's physical development Provide first aid and emergency care for children as needed Partner with families to promote sense of community SKILLS/ABILITIES Excellent communication, writing and interpersonal skills Ability to use a computer for prolonged periods Ability to occasionally lift and/or move up to 10 pounds Ability to stand, walk, or sit for long periods of time Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork Ability to bend and retrieve objects and/or documents Ability to travel in the boroughs of New York City and its adjacent counties via public transportation Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact *************************.
$36k-44k yearly est. 4d ago