Administrative Coordinator jobs at Brown University - 1569 jobs

IS FOR THE 2025-2026 SCHOOL YEAR Compensation package for administrative assistants starts at $30,000 Primary Purpose: To assist the Executive Director in the daily functions of their department, so that they can devote maximum attention to the operation of their department. Qualifications: Education/Certification/Experience: High School Diploma or GED required Bilingual (English/Spanish) preferred Special Knowledge/Skills: 2+ years of experience as an office manager, administrative assistant or secretary preferred • Knowledge of secretarial practices, office machines, and record keeping. • Willingness to perform simple and routine tasks. • Ability to interpret, apply, and explain instructions given orally and in writing. • Ability to plan and organize work effectively. • Ability to keep information confidential and maintain an ethical attitude. • Ability to apply basic grammatical rules. • Ability to work under pressure and meet short deadlines. • Ability to set priorities. • Ability to learn and apply procedures. • Ability to work flexible hours or shifts. • Ability to recognize and report hazards and apply safe work methods. • Possess physical and mental stamina commensurate with the responsibilities of the position. Major Responsibilities and Duties: •Processes all incoming and outgoing mail.•Assesses need, orders and maintains supplies, materials, and equipment needed.•Performs any bookkeeping tasks associated with the specific position.•Maintains regular filing systems and searches files for specific information.•Prepares correspondence and reports as instructed.•Maintains a schedule of appointments, makes arrangements for conferences and schedules interviews.•Greets visitors and ascertains nature of business.•Utilizes office technology and automation to complete tasks and operates office machines such as word processor, calculator, etc.•Makes necessary arrangements for meetings including date, location, and time; contacting those who need to attend; and sees that all materials are prepared on matters to be discussed.•Accepts responsibilities for making office reports and supervising the office operations.•Makes routine decisions in accordance with established policies and procedures.•Makes travel arrangements for respective Executive Director.•Maintains financial records, prepares necessary purchase orders, professional leave forms, and travel reimbursements.•Interacts and answers questions professionally and appropriately with the public and district staff in person and on the telephone.

Job Title Chemistry and Biochemistry Administrative Coordinator Classification Administrative Support Coordinator II AutoReqId 551327 Department Chemistry and Biochemistry Division Vice President, Academic Affairs Salary Range Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $4,707 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Natural Sciences and Mathematics (NSM) is one of eight colleges at CSUF and contains five departments. The college offers through its departments and programs, baccalaureate degrees in all disciplines and master's degrees in biological science, chemistry, geology, physics and mathematics. We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. The Chemistry and Biochemistry Administrative Coordinator works with the chair and the department staff to coordinate and manage all department administrative functions, including scheduling, lecturer and student contracts as well as tracking deadlines and sharing calendar events. Serves as liaison between department and Dean's office. Attend department meetings and take minutes. Serve as support to the department faculty personnel committee for processing confidential documentation and maintaining all confidential faculty files. Assists department search committees with processing applicant information, maintaining applicant files, and communicating with applicants. Assists with the planning of special events and activities and maintains department files and records. Monitors staff attendance and timekeeping and reviews in the Absence Management system. Processes time sheets for graduate assistants, teaching associates and student assistants. The Chemistry and Biochemistry Administrative Coordinator is responsible for providing high-level office support to students, faculty, staff, and community members. Plans, initiate, executes, and coordinates complex projects, activities, and events with accountability for results. Evaluates and make recommendations related to operational and procedural matters. Uses knowledge of specialized policies and procedures to complete assignments. Provides lead work direction, training, and guidance to others as needed. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree from an accredited four-year college or university. Experience working in an academic department is preferred. Experience using PeopleSoft/Oracle Common Human Resources System (CHRS) preferred. Recent experience serving in a lead role overseeing the work of others and several years of progressively responsible related administrative experience at a senior level. Skill in using both PC and Mac computers is preferred. Experience coordinating departmental events and large meetings preferred. Experience in coordinating departmental budget, processes, recruitment, placing work orders, curriculum development, scheduling classes, and student advisement/registration preferred. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Appointment Type * At-Will 1 * Temporary 1 Bargaining Unit * Excluded 1 Job Search Category/Discipline * Administrative 1 Time Basis * Full Time 1 Workplace Type (Exclude Inst Fac) * On-site (work in-person at business location) 1 PTOC Administrative Coordinator/UCDD (UEC) Apply now Job no: 554022 Work type: Auxiliary Location: San Bernardino - San Bernardino Campus Categories: Excluded, Administrative, At-Will, Temporary, Full Time, On-site (work in-person at business location) About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Staff, Non-Exempt, Full Time, Benefited position through June 30, 2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $4,680.00 to $5,500.00 per month. Location: CSUSB Campus UCDD Office. Work Schedule 40 hours per week. Typically Monday through Friday 8:00AM to 5:00PM. Some nights and weekends may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of UCDD's Director, the Administrative Coordinator will: * Document revenues and expenditures expected and submits to management. * Be responsible for performing any combination of the following-calculating, posting, and verifying financial data-for use in maintaining accounting records such as invoices, purchases, and substantiating business transactions. * Be responsible for procurement, department repairs orders, and office supplies. Collaborate with Facilities to maintain that all rooms of the center are maintained, cleaned, and organized. * Communicate regularly with the Program Coordinator to ensure supplies are available in the center as needed. * Be responsible party to approve payroll for Behavioral Technician Assistants, Behavioral Technicians, and Counselors at the end of each pay period. * Review HR records, plus coordinate with UCDD supervisors and counselors to acquire essential documentation to process payroll. * Develope spreadsheets to track the following: 1) employee hours worked and clients served, and 2) in-house and telehealth sessions. * Beesponsible for tracking client and parent attendance, support services provided (specific code) as well as in-center and telehealth records for accurate billing. * Deliver specific memos to families. * Perform funder billing, and report weekly updates to the Director and the accounting department on the billing status. Responsible for preparing and tracking financial paperwork for vendor approval. Coordinate recruiting and outreach events under the supervision of the Director. * Be responsible for collaborating with the UCDD Program Coordinator in the entire hiring process of Behavioral Technician Assistants (BTAs), Behavioral Technicians (BTs), and Counselors. Report employee referrals, hiring progress, separation updates, and other office operational issues to the Director. * Be responsible for scheduling and tracking employee trainings and certifications (e.g. CPR, NPI, RBT, and CSULearn trainings) to ensure compliance. * In consideration of pending certification deadlines, will contact employees via phone and or email with reminders about training requirements, such as due dates. * Coordinate with the UCDD Program Coordinator regularly to design, document, and update UCDD policies, procedures, forms. * Perform maintenance and renovation to the UCDD website under the supervision of the Director. Participate in weekly office meetings. * Coordinate faculty overload with the Watson College of Education analyst. * Other job related duties as assigned. * This position will not require frequent travel. Occasional in-state conferences, meetings, and networking functions may occur. Approximately 2-3 times per year. Minimum Qualifications * Education: * B.A. Degree in Accounting, Management, or closely related fields. * Experience: * Three (3) years of experience in general office administration and clerical work. * Applicant must have experience using standard office software programs such as Microsoft Office Suite (e.g., Outlook, Word, and Excel) as well as Adobe Acrobat * Other: * Employee must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. * Employee must have the ability to accurately maintain records and files. * Employee must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, multi-task and with minimal supervision while making decisions on a day-to-day basis. * Employee must have demonstrated the ability to maintain a high degree of confidentiality. * Employee must have the ability to interpret and apply policies and procedures with minimal supervision and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. * Employee must have the ability to learn, interpret, and apply a variety of academic and organizational policies and procedures. Benefits Include: * Medical, Dental, Vision, Flex Cash option * CalPERS Retirement and CalPers 457 * Group Term Life/ Accidental Death & Dismemberment (AD&D) * Holidays & Personal Holiday * Vacation and Sick pay accruals * Educational Assistance Benefit is based on availability of funding. * Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at **************** Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at ****************. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Dec 22 2025 Pacific Standard Time Applications close:

: The College of Natural Sciences and Mathematics (NSM) is one of eight colleges at CSUF and contains five departments. The college offers through its departments and programs, baccalaureate degrees in all disciplines and master's degrees in biological science, chemistry, geology, physics and mathematics. We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. The Chemistry and Biochemistry Administrative Coordinator works with the chair and the department staff to coordinate and manage all department administrative functions, including scheduling, lecturer and student contracts as well as tracking deadlines and sharing calendar events. Serves as liaison between department and Dean's office. Attend department meetings and take minutes. Serve as support to the department faculty personnel committee for processing confidential documentation and maintaining all confidential faculty files. Assists department search committees with processing applicant information, maintaining applicant files, and communicating with applicants. Assists with the planning of special events and activities and maintains department files and records. Monitors staff attendance and timekeeping and reviews in the Absence Management system. Processes time sheets for graduate assistants, teaching associates and student assistants. The Chemistry and Biochemistry Administrative Coordinator is responsible for providing high-level office support to students, faculty, staff, and community members. Plans, initiate, executes, and coordinates complex projects, activities, and events with accountability for results. Evaluates and make recommendations related to operational and procedural matters. Uses knowledge of specialized policies and procedures to complete assignments. Provides lead work direction, training, and guidance to others as needed. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree from an accredited four-year college or university. Experience working in an academic department is preferred. Experience using PeopleSoft/Oracle Common Human Resources System (CHRS) preferred. Recent experience serving in a lead role overseeing the work of others and several years of progressively responsible related administrative experience at a senior level. Skill in using both PC and Mac computers is preferred. Experience coordinating departmental events and large meetings preferred. Experience in coordinating departmental budget, processes, recruitment, placing work orders, curriculum development, scheduling classes, and student advisement/registration preferred. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Advertised: Sep 04 2025 Pacific Daylight Time Applications close: Jan 22 2026 Pacific Standard Time

Please Note: Review of applications will begin on January 7, 2026. Under the limited direction of the Social Work Department Chair, this position independently coordinates and executes the full range of administrative and operational functions required to support a large and complex academic department serving 25-30 faculty and staff and several hundred undergraduate and graduate students. The incumbent is responsible for managing day-to-day departmental operations, interpreting and applying university policies and procedures, and ensuring continuity of services and workflow across all administrative areas. This position requires the ability to proactively navigate and coordinate multiple university systems, including budgeting, procurement, accounting, HR, the Dean's Office, the Registrar, and other academic and administrative units to support departmental programs and resolve operational issues. The incumbent develops, implements, and maintains office procedures, tracking systems, and administrative processes to ensure organizational effectiveness, compliance with university requirements, and adherence to external accreditation standards. The role requires independent judgment, the ability to evaluate and improve administrative practices, and effective communication with a wide range of internal and external stakeholders. In addition, the position will provide lead work direction to a Staff ASC I employee upon their hire. This is primarily an in-person, Monday-Friday position on the Hayward campus; limited telework may be approved in alignment with university policy and departmental needs. Occasional evening or weekend work may be required to support departmental and university events. Responsibilities Operational Administration and Leadership * Serve as the primary administrative point of contact for the department, independently assessing, prioritizing, and responding to email, in-person, and telephone inquiries. Use judgment to determine appropriate routing, resolution, or escalation of issues to ensure continuity of operations. * Oversee the departmental office space assignment process in consultation with the Department Chair, including coordinating with Facilities, IT, and other campus partners to ensure workspaces are functional, compliant, and adequately equipped. Manage all key inventory, security protocols, and distribution processes in alignment with university procedures. * Act as the department's liaison to multiple University operational units (e.g., Facilities Management, Information Technology Services, Procurement), coordinating service requests, resolving problems, and ensuring timely completion of departmental needs. * Independently schedule and coordinate meetings, events, and departmental activities, including arranging room reservations through 25Live or other systems, issuing calendar invitations, preparing materials, and coordinating catering and logistical support. * Maintain, update, and safeguard confidential departmental records and files, ensuring compliance with university retention policies and accreditation requirements. * Develop, update, and manage department websites and social media accounts, ensuring accurate, timely, and strategic messaging to students, faculty, staff, and external stakeholders. * Create and disseminate communications, including flyers, newsletters, announcements, and digital content, to support departmental outreach, events, recruitment, alumni engagement, and community partnerships. * Record, prepare, and maintain minutes for department meetings, including managing and organizing documents and archives in university-approved cloud storage systems. * Develop, implement, and maintain office procedures and systems for tracking and managing departmental documents, workflow, and compliance requirements. Ensure departmental processes align with university and external accreditation standards. * Independently manage procurement of office supplies and equipment, monitor inventory, and initiate orders in accordance with university policies and budget guidelines. * Coordinate incoming and outgoing mail, packages, and deliveries, including arranging duplicating services and monitoring completion. * Provide lead work direction to student assistants and staff (ASCI) upon hire, including assigning tasks, training on departmental procedures, monitoring performance for feedback to the appropriate administrator, and coordinating workflow to support office operations. * Complete and remain current on all required university trainings (including Emergency Response) and disseminate applicable updates to faculty and staff to ensure departmental readiness and compliance. * Provide cross-departmental administrative support as needed, ensuring consistent service delivery and operational coverage during peak periods or staff absences. * Assist with planning, coordination, and execution of departmental and University-wide events, such as New Student Orientation, Capstone Poster Session, Practicum Fair, Practicum Instructor Orientation, Honors Convocation, and Commencement. Enrollment Services and Student Recruitment Support * Coordinate end-to-end processing of BSW and MSW program applications, including tracking application status, identifying missing materials, monitoring admissions decisions, and advising applicants regarding required actions. * Prepare, update, and maintain admissions documentation, program brochures, and information session materials. * Schedule, coordinate, and assist in delivering information sessions for prospective students. * Serve as a primary contact for inquiries related to the BSW and MSW programs, providing accurate information, troubleshooting issues, and guiding prospective students through admissions requirements. * Gather, analyze, and report admissions data by collaborating with campus offices and systems to support program evaluation, recruitment trends, and reporting needs. Course Scheduling and Registration Management * Create, maintain, and manage course schedules in coordination with the Department Chair, including building, updating, and deleting class sections in campus systems. * Serve as the department's liaison to the Registrar's Office and related campus units to resolve scheduling issues, ensure compliance with academic policies, and support enrollment management strategies. * Manage student enrollment processes, including issuing permission numbers, processing add/drop requests and withdrawals, and troubleshooting registration issues. * Generate, interpret, and distribute course and enrollment data reports to support faculty planning, resource allocation, and accreditation needs. * Process special registration petitions, degree checks, and other academic administrative functions. * Maintain accurate faculty workload and assigned time records, and coordinate updates with appropriate university offices. * Provide backup scheduling and enrollment support for related departments as necessary. Faculty Contracts and Appointments Coordination * Collect, review, and submit appointment documents for faculty, staff, consultants, guest presenters, and student employees; ensure accuracy and timely processing in accordance with university and union policies. * Coordinate recruitment processes for faculty and staff positions, including drafting job postings, assisting search committees, tracking applicant materials, and ensuring compliance with campus hiring procedures. * Initiate and monitor electronic system access requests for new hires and reassigned employees. * Process payroll documents, track employee leave (vacation and sick) records for MPP approval and payroll processing and identify discrepancies requiring action or escalation. * Track, review, and monitor contracts with practicum agencies to ensure documentation is current and meets university standards. * Ensure adherence to University personnel policies, identifying deviations, addressing issues, and consulting with HR or department leadership when needed. Financials, Procurement, and Logistics Coordination * Track, reconcile, and maintain department operating budgets and accounts, identifying variances, monitoring expenditures, and preparing summary reports. * Process travel claims, expense forms, purchase orders, and financial transactions, ensuring accuracy, documentation, and compliance with campus policies. * Coordinate travel, hospitality, and meeting logistics for faculty, staff, guest presenters, and departmental events. * Liaise with administrative units (Procurement, Accounts Payable, Budget) to resolve financial or purchasing issues and ensure timely payment and processing. * Ensure compliance with University and CSU financial policies; interpret guidelines and apply them appropriately to departmental transactions. Minimum Qualifications * A fully functional knowledge of and skill in standard office procedures and practices. * An ability to understand and operate in a variety of organizational structures. * Thorough knowledge of English grammar, spelling, and punctuation and ability to clearly communicate orally and in writing. * Knowledge of business mathematics beyond basic arithmetic. * Ability to use and quickly learn new office support technology systems and software packages. * These minimum qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications * Excellent organizational, record-keeping, interpersonal, written, and oral communication skills. * Proficiency in Microsoft Office 365 (including Excel for bookkeeping and fund accounting), Adobe Acrobat, Google Workspace and similar office productivity software. * Skill in data management and reporting, including the ability to extract, analyze, and present data from student information systems. * Ability to manage digital records/storage systems (e.g., OneDrive, Google Drive, Box) in accordance with retention and compliance requirements. * Ability to manage multiple tasks and priorities efficiently and accurately. * Ability to exercise independent judgment and discretion in resolving administrative, student, and operational issues. * Skill in time and project management, including planning, sequencing tasks, meeting deadlines, and adjusting priorities as conditions change. * Strong attention to detail. * Skill in coordinating workflow and providing lead direction, including training staff and student employees. * High level of customer service skill, using tact and diplomacy in interactions with faculty, staff, students, and external partners. * Ability to communicate effectively with diverse students, faculty, and staff and to interpret, apply, and clearly communicate complex academic, HR, and financial policies and procedures. * Ability to learn and use university systems, including, but not limited to Canvas, PeopleSoft, Interfolio, Certify, and Adobe Sign. * Ability to research and gather information online. * Ability to work under pressure with frequent interruptions. * Experience handling confidential information. * Ability to work weekends and evenings when needed. Preferred Skills and Knowledge * Two years of skilled office experience or vocational training. * Thorough knowledge of California State University policies and procedures. * Knowledge of, or experience with, PeopleSoft. * Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. * Ability to troubleshoot most office administration problems. * Proficiency in website content management systems (e.g., Cascade, Drupal, Wordpress) and social media platforms for administrative communications. * Working knowledge or the ability to learn quickly of classroom and event scheduling systems (e.g., 25Live). Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Dec 23 2025 Pacific Standard Time Applications close:

This position provides administrative support for the Engineering Technology (ET) Department at the Cal Poly Solano campus. The Engineering Technology Department is a major academic unit within the Cal Poly College of Engineering. The department offers specialized B.S. degrees in Facility Engineering Technology and Marine Engineering Technology, along with United States Coast Guard (USCG) Third Engineer Licenses, as part of the Maritime Academy. While housed within Engineering Technology, this position also provides support for the Solano campus Mechanical Engineering faculty with scheduling, minor procurement, and other campus-specific support needs for students and faculty, such as reception and event support. Key Qualifications * Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. * Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. * Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. * Excellent communication skills. Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Education and Experience * High School Diploma or equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of the required experience based on one year of college education for 6 months of experience. Salary and Benefits Anticipated Hiring Range: $52,404 - $67,788 Per Year Classification Range: $48,696 - $79,836 Per Year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly's hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Positions are posted for a minimum of 14 calendar days. Advertised: Dec 01 2025 Pacific Standard Time Applications close:

The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications. Key Responsibilities * Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries * Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support * Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions * Assist students with advising-related processes, registration questions, and Registrar procedures * Support orientation activities and coordinate advisor assignments and reassignments * Update and maintain the department website and social media platforms * Prepare and distribute department communications, flyers, newsletters, and promotional materials * Supervise and provide work direction to student assistants Knowledge, Skills & Abilities * Ability to communicate with constituents in a professional and respectful manner * Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling * Ability to compose and appropriately format correspondence and reports * Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools * Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available) * Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data * Ability to learn, interpret independently, and apply a variety of complex policies and procedures * Ability to identify deviations from applicable policies * Ability to perform accurately in a detail-oriented environment * Ability to handle multiple work priorities, organize and plan work and projects * Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies * Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications * Completion of a high school program or its equivalent * One (1) year of experience in an office environment Preferred Qualifications * Associate degree or equivalent * Three (3) years of related office work experience Compensation Classification: Administrative Support Assistant II Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12) CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Advertised: Jan 13 2026 Pacific Standard Time Applications close:

Please Note: Review of applications will begin on January 27, 2026. This position serves as the primary point of contact for the Education Administrative Support Office in the College of Letters, Arts, and Social Sciences (CLASS). It covers a wide range of administrative, clerical, and general office support with varying levels of complexity. This position provides front-line customer service and operational support for the Education Administrative Support Office and serves as the primary point of contact for visitors, students, faculty, and staff. This role oversees daily office operations; coordinates routine administrative processes; and ensures accurate tracking and documentation of college activities. The position supports academic departments through tasks such as syllabus collection, faculty office hour posting, scholarship tracking, procurement card oversight, room scheduling, and permit distribution. This position also assists with purchasing, facilities requests, and maintaining college directories, while providing responsive support for special projects and other duties as assigned. Responsibilities General Administrative Support * Answers main phone line screen, take messages and direct callers to the appropriate personnel. * Greet all guests and visitors to the office and provides assistance as needed, such as but not limited to opening classrooms for instructors, directing students to their classrooms and assist guests with navigating the campus for services. * Distribute mail and packages daily; sends delivery notifications to appropriate personnel. * Purchases Office Supplies: purchase, maintain inventory and track fund balance according to University policy and procedures. * Submit work order requests with Facilities Operations. * Submit print orders to Duplicating Services as directed. * Maintain College Master Directory and update in all public facing locations virtual or physical. * Submit key requests, track and notify requester of status. Administrative Duties * Collects and renames Courses Syllabi for all Ed departments (Every Semester). * Collects and posts Faculty Office Hours. * Sends Grading Reminders (Every Semester). * Track CEAS Scholarship(s). * Serve as procurement card steward by monitoring card usage, ensuring compliance with campus and CSU policies. * Executes, per policy, Non-Academic rooming requests. * Distributes annual staff parking permits and faculty academic term permits, maintains accurate list of Faculty and Staff that receive parking permits and addresses any missing parking permit. Submits parking permit requests with Parking Services for college events/meetings. Minimum Qualifications * Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation. * An ability to understand standard office procedures. * An ability to operate standard office equipment. * An ability to learn office technology systems. * An ability to perform basic mathematical calculations. * Typing and keyboard skills. * These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications * Strong interpersonal, professional, and customer service skills. * Strong written and oral communication skills. * Highly organized and detail-oriented both in a physical and virtual environment. * Ability to follow-up, prioritize and manage workload effectively and efficiently. * Strong computer skills with intermediate computer knowledge base and typing ability. (e.g., scanning, email, virtual environments, and file management in a virtual setting). * Proficient in the following programs: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google, Outlook calendars and various web browsers. * Knowledge of the following programs: SharePoint, Oracle, Survey Monkey and Publisher. * Knowledge in the use of the following types of equipment: copy machines, scanners, fax machines, computer PC and MAC platforms, USB drives, multiple line phone systems. * Ability to interpret and follow instruction and policy guidelines. * Ability to perform mathematical calculations with speed and accuracy. * Demonstrated ability to maintain reliable and punctual attendance for front-desk operations. Preferred Skills and Knowledge * 2-4 years of experience in administrative or office environments preferably in a higher education setting. * 1-4 years of experience in a customer service/call center setting. * Ability to proof and add graphics to documents. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jan 12 2026 Pacific Standard Time Applications close:

Who We Are: Mathnasium of Cinco Ranch is committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method- the result of decades of hands-on instruction and development - and has changed the lives of children in Katy area since 2006. Job Responsibilities: * Support the Center Director in administering student assessments. * Assist with sales responsibilities, including promptly responding to leads and successfully enrolling students * Provide exceptional customer service by building relationships with families and communicating student progress * Lead and coach team members to effectively deliver individualized instruction in a group setting * Manage students' learning progress and engagement throughout instructional sessions * Mentor and support employee development by providing on-the-job training to instructional staff. * Become proficient with digital educational materials and processes * Support the maintenance of a safe and professional learning environment Qualifications: * Passion for math and working with students * Excellent interpersonal and organizational skills * Eagerness to learn and be trained * Ability to cultivate teamwork and balance education and sales responsibilities * Proficiency in computer skills admin Officer/Manager * Run the day-to-day operations of the center, grow center enrollments, provide exceptional customer service. * Ability to handle general office duties, light computer/tech skills. * Ability to manage and improve efficiency and drive the profitability of the center. * Ability to manage successfully customer service, administrative duties, sales, and employees to operate the center. * This position has the potential to grow for a higher leadership position, such as Admin/Office Manager. * A minimum of two years of a college education is required. Experience in Education and/or sales, customer service is a plus. Office Hours: Sunday 1:00 -5:30 PM Mon - Thur 2:00 - 8:30 PM Compensation: Besides the hourly rate, there will be commissions after the training period. If you are driven, motivated, and eager to make a difference, we would love to meet you! All applicants will be required to provide work authorization and pass a background check.

The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications. Key Responsibilities Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions Assist students with advising-related processes, registration questions, and Registrar procedures Support orientation activities and coordinate advisor assignments and reassignments Update and maintain the department website and social media platforms Prepare and distribute department communications, flyers, newsletters, and promotional materials Supervise and provide work direction to student assistants Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling Ability to compose and appropriately format correspondence and reports Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available) Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data Ability to learn, interpret independently, and apply a variety of complex policies and procedures Ability to identify deviations from applicable policies Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, organize and plan work and projects Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications Completion of a high school program or its equivalent One (1) year of experience in an office environment Preferred Qualifications Associate degree or equivalent Three (3) years of related office work experience Compensation Classification: Administrative Support Assistant II Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12) CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Who We Are:Mathnasium of Cinco Ranch is committed to teaching children math so that they understand it, master it, and love it.Our world-class curriculum is built upon the Mathnasium Method™- the result of decades of hands-on instruction and development - and has changed the lives of children in Katy area since 2006. Job Responsibilities: Support the Center Director in administering student assessments. Assist with sales responsibilities, including promptly responding to leads and successfully enrolling students Provide exceptional customer service by building relationships with families and communicating student progress Lead and coach team members to effectively deliver individualized instruction in a group setting Manage students' learning progress and engagement throughout instructional sessions Mentor and support employee development by providing on-the-job training to instructional staff. Become proficient with digital educational materials and processes Support the maintenance of a safe and professional learning environment Qualifications: Passion for math and working with students Excellent interpersonal and organizational skills Eagerness to learn and be trained Ability to cultivate teamwork and balance education and sales responsibilities Proficiency in computer skills admin Officer/Manager Run the day-to-day operations of the center, grow center enrollments, provide exceptional customer service. Ability to handle general office duties, light computer/tech skills. Ability to manage and improve efficiency and drive the profitability of the center. Ability to manage successfully customer service, administrative duties, sales, and employees to operate the center. This position has the potential to grow for a higher leadership position, such as Admin/Office Manager. A minimum of two years of a college education is required. Experience in Education and/or sales, customer service is a plus. Office Hours: Sunday 1:00 -5:30 PM Mon - Thur 2:00 - 8:30 PM Compensation: Besides the hourly rate, there will be commissions after the training period. If you are driven, motivated, and eager to make a difference, we would love to meet you! All applicants will be required to provide work authorization and pass a background check. Compensation: $15.00 - $18.00 per hour Mathnasium locations are independently owned and operated by franchisees of Mathnasium Center Licensing, LLC ("Mathnasium"). Franchisees are independent business people and not employed by Mathnasium. Thus, each franchisee and each franchisee center is unique and the franchisee is alone responsible for all employment matters in their center. If you are hired to work at a center, the franchisee will be your employer, not Mathnasium.

The Coordinator of Administrative Services is responsible for coordinating activities and providing supervision in the operation and administration of a department. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a department. Essential Duties And Responsibilities Relieves administrator of a wide variety of internal programmatic administrative duties which require a thorough understanding of the functions, programs, and policies of the College and department. Plans, organizes, and coordinates administrative operations for successful execution of a program and/or course offerings within WTCE . Provides exceptional customer service with a high degree of tact and technical knowledge, while ensuring the highest level of confidentiality. Coordinates the collection of information or the preparation of abstracts, reports, proposals, operations and procedure manuals, and other written material and documentation as required. Analyzes and prepares tables, graphs and charts for management use or presentations about departmental or divisional activities. Serves as a liaison with other departments on policies, procedures, and practices. Plans, supervises, and schedules the work of assigned staff. Responsible for all routine and non-routine administrative functions and correspondence. Manages calendar and independently schedules appointments for the assigned supervisor. Composes, reviews, and distributes documents such as, confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts. To include utilization of internal student completion tracking and job placement tools. Coordinates and plans special completion events to include pinning ceremonies and cohort-based graduation ceremonies. Reports to a top-level administrator of the College. Makes judgments and decisions to keep office functioning smoothly in absence of supervisor. Responsible for overall grant management of specialized grant initiatives related to WTCE to include knowledge and communication of funding options available to students. Establishes and maintains positive relationships with third party agencies to include local workforce advisory boards, educational entities, accreditors and district partners. May monitor expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates account reconciliations. Coordinates and arranges meetings, conferences and committee meetings, including industry advisory boards. Assists in providing timely responses to requests received by the office, facilitates student enrollment processes, coordinates internal and external special events and activities for WTCE the TSC campus. Responds independently within scope of responsibility and works in collaboration with other team members in creation of course/program section masters, supports and tracks job placement via industry relationships, and maintains communication with students. Ensures compliance with all applicable laws, policies, and procedures and assists with the establishment of goals and objectives in support of the WTCE strategic plan. Completes all required training and professional development sessions sponsored through Texas Southmost College ( TSC ). Supports the values of the College: diversity, teaching excellence, student success, innovation, creativity, and service to the College. Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with college standards, policies and guidelines. Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers. Supports the values and institutional goals as defined in the College's Strategic Plan. Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College. Working hours may include evenings, holidays, weekends depending on deadline requirements, and supporting institutional events. Performs other duties as assigned. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

This position operates on a 10-month school calendar year (mid-August through mid-June), with paid breaks during the school year. During the summer months, optional four-week summer camp employment opportunities are available. This is a full-time (37.5-hour/week) position; Monday - Friday (7:30 am - 3:30 pm. We offer a comprehensive benefits package, including health and dental insurance, as well as a 403(b) retirement plan. This is an especially exciting time to join Marin Montessori School, a highly regarded Bay Area independent school accredited by both the Association Montessori Internationale (AMI) and the California Association of Independent Schools (CAIS). For over 60 years, we have served the families of Marin County, providing a rich and authentic Montessori education that nurtures the development of the whole child-intellectually, physically, socially, creatively, and emotionally. Located on a stunning waterfront campus, our children enjoy expansive indoor and outdoor learning experiences year-round. Our sunlit classrooms and vibrant outdoor environments foster curiosity and independence. We are a collaborative and joyful community of educators, students, families, and administrators, all aligned in our mission: to guide children in becoming independent, responsible, and compassionate individuals who think critically and understand their role in the world. Required Qualifications: - A minimum of 6 Early Childhood Education (ECE) units; must be willing to complete 12 units promptly - A joyful, flexible, and collaborative attitude - A genuine respect for and interest in young children - Ability to lift up to 40 pounds and move comfortably between floor and standing positions - Ability to pass a criminal background check - Three professional references from recent supervisors Preferred Qualifications: - 12 or more ECE credits - Bachelor's degree - Experience working in a Montessori setting - Familiarity with Montessori philosophy and practices Why Join Us? Marin Montessori School is a community of passionate educators and engaged families. Our values-driven work environment emphasizes lifelong learning, collaboration, and professional growth. We are deeply committed to diversity, equity, and inclusion, and seek individuals who reflect and support these values. Reasonable accommodations are available to enable individuals with disabilities to perform essential job functions. If you're enthusiastic about supporting young learners and bringing the joy of language to life, we'd love to hear from you. Marin Montessori School is an Equal Opportunity Employer.

First Baptist Dallas is a thriving church community living for Jesus Christ. We have been serving and doing ministry for over 150 years. First Baptist Dallas was built on the Bible and continues its mission to “Transform the world with God's Word…one life at a time.” We seek Christ-centered professionals who want to join a team of disciplined and talented superstars committed to working together to accomplish our mission. The Administrative Assistant will provide administrative support to the Women's Ministry and actively seek opportunities to share faith in Jesus Christ with others. ESSENTIAL DUTIES AND RESPONSIBILITIES Work with the Minister to Women and the Women's Ministry Associate to ensure all tasks get accomplished Maintain office filing systems Work within the guidelines of approved budgets to execute budgeted events with excellence Assist in planning trips for church members and prospects, booking travel accommodations as needed Collaborate with the Minister to Women and the Women's Ministry Associate in the submission of the annual Women's Ministry budget for approval Attend and collaborate in strategic planning meetings with all areas of Women's Ministry Maintain current databases on various ministry and service groups (i.e., Bible studies, Mission Study groups, etc.) Maintain a database of those who come to special events Utilize Touchpoint and Shelby systems (or other such technology) for addresses and budget information Process and maintain financial records from Shelby for general office expenses, special events, ministry areas, or any related program within Women's Ministries Perform general office duties alongside Women's Ministry Office Assistant, Intern, Conference Assistant, and volunteers regarding phones, processing mail/correspondence, scheduling, data processing, photocopying, filing, etc., as they relate to the Women's Ministry office Facilitate communications with other offices (i.e., calendar, work requests, purchase orders, and pre-approvals, etc.) Facilitate timely communication with First Baptist Dallas membership and attendees (email blasts, phone calls, media requests, etc.) Meet with the Communications Team weekly regarding promotion and publicity Oversee inventory and ordering work area supplies Execute setting up of rooms, providing supplies, and ordering lunches as necessary for ministry meetings Communicate needs of Morning and Evening Bible Studies (i.e., room reservation, media needs, administrative needs, departmental communication) Be available for some night committee meetings and ministry tools Be available on weekdays and some Sundays to assist Women's Ministry as needed Other duties as assigned by the Minister to Women and Women's Ministry Associate Qualifications Spiritual Fully committed to the Mission and Core Values of First Baptist Dallas Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry Fully committed to biblical Christian principles and teachings professionally and personally Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity Must be an active member of First Baptist Dallas Professional & Education (Certifications or Licenses) Embody the Green Team Characteristics and work according to Operating Principles Must have strong communication skills and be detail-oriented Proficiently operates Outlook, Microsoft Office software Comfortable learning other software systems such as eSpace, Touchpoint, and Shelby or similar financial software capabilities Minimum of 3 years of experience as an Administrative Assistant High School diploma; preferably a Bachelor's Level Degree Must possess the ability to manage and prioritize multiple tasks Must have the ability to establish and maintain positive working relationships with staff, volunteers, church members, and prospective members Physical Requires the ability to walk, stand, and sit, sometimes for prolonged periods Requires occasional bending/stooping Requires the ability to work effectively on a computer for extended periods

Secretarial/Clerical/Part-Time Clerk Essential Job Functions: Accurately records and maintains daily student attendance records for the entire school, utilizing the designated school attendance system. Review and process attendance notes, emails, and phone calls from parent/guardians regarding student absences, tardiness, and early dismissals. Follows up with parents/guardians for unverified absences in accordance with school policy. Monitors student attendance data to identify students who reach specific absence thresholds (5,10, 15, and 20 accumulated absences). Prepares and sends official absence notification letters to families when students reach these designated thresholds, ensuring accuracy and adherence to school and district communication protocolos. Maintains a clear record of all absence letters sent, including dates and recipient information. Generates daily attendance reports at the request of school administration Schedules Planning and Placement Team (PPT) meetings for the building and maintains the PPT calendar Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports) for administrative, instructional and clerical staff. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference. Assists with answering telephone calls, and provide information and assistance to callers. Assists in distributing incoming mail appropriately. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assists in supervising and managing students in non-classroom activities such as cafeteria, recess, attendance and busing. Additional Duties: Perform any other related duties as assigned. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment: Use standard office equipment, such as personal computers and copiers. Travel Requirements: Travel between schools, or between schools and central offices, may be required for certain positions. Knowledge, Skills and Abilities: Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed. Ability to understand, apply and use personal computers and software applications (e.g., Word). Ability to work with a diverse group of individuals. Ability to maintain confidentiality of information regarding students, employees and others. Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work. Ability to report work orally or in writing to supervisor as required. Effective writing and verbal communication skills. Physical and Mental Demands, Work Hazards: Work in standard office and school building environments. Ability to work outdoors during outdoor student activities. Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. Qualifications: High School diploma or equivalent. Prior successful clerical experience preferred. Apply Online....***************** Windsor Public Schools is an Equal Opportunity Employer Windsor Public Schools are committed to a policy of equal opportunity/affirmative action for all qualified persons. Windsor Public Schools do not discriminate in any employment practice, education program or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information or any other basis prohibited by Connecticut state and/or federal non-discrimination laws. Windsor Public Schools shall not deny access to or a fair opportunity to meet, or otherwise discriminate, against any youth group listed as a patriotic society in Title 36 of the United States Code that wishes to conduct a meeting using school facilities pursuant to Board of Education policy. Windsor Public Schools do not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. District Title IX Coordinator: Danielle Batchelder, Chief of Operations / 601 Matianuck Avenue, Windsor, CT 06095, ************. District 504 Coordinator: Mary Cristofaro, Director of Pupil & Special Education Services / 601 Matianuck Avenue, Windsor, CT 06095, ************.

Providence Public Schools District (PPSD) seeks an exceptional 1:1 CHILD SUPPORT ASSISTANT who is excited to join our community of teachers, students and stakeholders. This is an exciting opportunity for teacher assistants who seek a challenging yet rewarding experience. We serve approximately 22,000 students at 37 elementary, middle, and high schools. Approximately 55% of students come from homes where English is not the primary language spoken. Combined, our students and families speak over 55 different languages and hail from 91 countries of origin. In PPSD, the teachers and teacher assistants set high expectations for academic achievement, provide equal access to differentiated instruction, and endeavor to close the achievement and opportunity gap among historically marginalized subgroups within the schools. PPSD is a great place for those who desire an environment that supports their creativity and ingenuity, and respects their credentials and abilities as a teacher and/or teacher assistant. REPORTS TO: Principal The child support assistant reports directly to the Principal and works under the guidance and supervision of the principal or his designee. The child support assistant maintains a cooperative staff relationship with all personnel functioning within the educational setting. The child support assistant will be responsible for all health and hygiene issues described below and work cooperatively with the other service providers and the School Nurse/Teachers. NOTE: The safety of school children is an important responsibility of the teacher assistant program. As such, please note that all teacher assistants MUST be available for bus monitoring assignments and will be paid in accordance with the additional hours worked. **Contingent upon funding** EDUCATION REQUIREMENTS: Associate's degree OR 48 college credits OR Passing score of 461 on the ParaPro Test RIDE Certification Requirements: Teacher Assistant Training Program Certificate and CNA license DESCRIPTION OF DUTIES & RESPONSIBILITIES: Participate in daily and long-range lesson and classroom activity planning. Conduct learning exercises with small groups of students. Guide students in developing positive relationships with peers and adults. Assisting with the supervision of pupils in the classroom, corridors, school yards, lavatories, cafeterias, etc... and on field trips. Assist Pre-K through 4th grade students with toileting, dressing, feeding, positioning, and self-care, which may include diaper changes.Alert the teacher to the special needs of individual students. Collecting and distributing educational materials. With teacher supervision, correct students' work and prescribe additional work to remediate student's weaknesses. Operating machines which duplicate or copy information for distribution to pupils. Assisting the teacher to meet the many personal and physical needs of the child. Under teacher supervision, participate in discipline procedures and prescribe consequences for student behavior. Assist teachers in devising special strategies for reinforcing behavior or academic skills based on a sympathetic understanding of individual students, their needs, interests, and abilities. Serve as the chief source of information and help to any substitute teacher assigned in the absence of the regular teacher. Commit to attend ongoing professional development sessions; such as those offered by RIDE, the Providence School Department, and Local Union 1033. Perform additional teacher assistant duties as requested. Prepare all specialized equipment, e.g. walkers, helmets, braces, etc. for use by all pupils each day; securing at the close of school day. Assist children to and from transportation vehicles (especially those that are medically fragile). Assist medically fragile students, in their daily movement, whenever necessary, especially during fire drills, emergencies, changing classes, etc. Provide follow up activities as supervised by the Physical or Occupational Therapists. Assist the school Nurse/Teacher with maintenance regarding correspondence whenever necessary. Give personal care when needed, in toileting/changing diapers, personal hygiene, and clothing changes, whenever necessary. Take temperature (axillary/orally/rectally) pulse and respiration whenever necessary. Meet safety needs of students by providing necessary assistance to prevent injuries and use of equipment properly, such as walkers, wheelchairs, etc. Empty, clean, and change the urinary bags. Assist the students to the bathroom facilities. Instruct students in proper hygiene techniques. Participate in field trips whenever directed. Assume other responsibilities at the direction of the Nurse/Health Administrator. Monitor the gastrointestinal feeding tube while it is running and is responsible for closing the valve if the student experiences any symptoms of gastric reflux or gastrointestinal distress, and will immediately notify the School Nurse/Teacher. Inform the School Nurse Teacher when a student is required to take any medications. THE CHILD SUPPORT ASSISTANT IS NOT PERMITTED TO DISBURSE ANY MEDICATIONS TO ANY STUDENT. Report any medical problems/changes of the students to the School Nurse/Teacher immediately. At the discretion of the building principal and the School Nurse/Teacher, the Child Support Assistant Worker will assist with other students as needed.

Secretarial and Office Personnel District: Hamilton County ESC Additional Information: Show/Hide Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: * High School diploma. * Minimum 3-5 years experience working in early childhood settings experience in special education preferred. * Strong written and verbal communications and organizational skills. * Strong technology literacy * Strong problem solving and ability to work independently * Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: * Adhere to the Mission and Vision of Hamilton County ESC. * Support recordkeeping and data entry for Special Services and Mental Health Departments. * Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. * Understanding of universal design of early childhood classrooms and early childhood best practice. * Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. * Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. * Manage and track Special Services inventory. * Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. * Broad understanding of IDEA services. * Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.

Secretarial and Office Personnel District: Hamilton County ESC Position Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: High School diploma. Minimum 3-5 years experience working in early childhood settings experience in special education preferred. Strong written and verbal communications and organizational skills. Strong technology literacy Strong problem solving and ability to work independently Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: Adhere to the Mission and Vision of Hamilton County ESC. Support recordkeeping and data entry for Special Services and Mental Health Departments. Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. Understanding of universal design of early childhood classrooms and early childhood best practice. Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. Manage and track Special Services inventory. Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. Broad understanding of IDEA services. Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.

About the Opportunity Under the guidance of the Chair, the Administrative Officer provides administrative support for the operation of the English Department. This includes supporting the Chair in managing multiple budgets, in addition to helping manage the budget of faculty members with external grants; scheduling courses; managing the office; maintaining all personnel files; and coordinating materials for merit, tenure and other faculty reviews. They coordinate all departmental reporting requirements; identify, gather, and analyze data for departmental initiatives, and produce reports and budget requests. The Administrative Officer serves as the first contact for new departmental hires and coordinates faculty searches, visitors, and hiring of part time employees. The Administrative Officer also supports the Writing Program. This includes supporting the program director in managing the budget; scheduling courses; and identifying, gathering and analyzing data for program initiatives, reports and budget requests. QUALIFICATIONS Bachelor's degree in related field required, Master's preferred, with five or more years of progressively responsible administrative support experience in a fast-paced and service-oriented environment or relative combination of education and experience required. Ability to work in a flexible and innovative environment with an expanding role and shifting responsibilities. Strong interpersonal and written communication skills (including very strong writing and proofreading skills) required. High degree of diplomacy, customer service and organizational skills required. Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems, act with discretion, adapt to change, and maintain professional demeanor at all times. Willingness to be proactive, take initiative and ownership. Ability to work independently and as part of a team. Sound judgment and ability to deal effectively with matters of highly visible and confidential nature is essential. RESPONSABILITIES Administrative Management and Support Provide administrative management for the department and related programs Serve as first point of contact for faculty, staff, students, and visitors Prepare, process, and maintain departmental records, including personnel files, curriculum materials, student evaluations, tenure materials (including preparing tenure and promotion dossiers when needed), sabbatical proposals, merit evaluations, and other needed documentation. Disseminate information to and from all faculty members Assist the Department Chair and directors with projects as needed Financial Management and Personnel Transactions Participate in appropriate university training sessions for financial and human resources activities and other tasks. Process all personnel transactions including hiring of part-time faculty, work study students, and extra compensation. Process departmental financial transactions including invoices, reimbursements and corporate card reconciliations and journal vouchers. Serve as the department contact with the Dean's Office, Human Resources, and Accounts' Payable for financial and personnel transactions. Office Management Hire, schedule and train work-study and co-op students. Supervise Administrative Coordinator and ensuring their success with responsibilities. Order supplies, equipment, textbooks, and other supplies as needed. Respond to inquiries and answer correspondence in a professional and timely manner. Track office assignments and assist with office relocation logistics as needed. Events and Marketing Support events and programming and coordinate with Dean's Office contacts as needed to ensure effective execution from start to finish Take initiative to provide a high-quality experience for event attendees and provide excellent customer service to attendees, speakers, and vendors. Maintain the Department's websites and manage marketing and communications tasks including e-mail, newsletters, social media, publications, and marketing materials. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 107S Expected Hiring Range: $52,820.00 - $74,607.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.