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Budget assistant skills for your resume and career

Updated January 8, 2025
6 min read
Quoted experts
Stefano Colafranceschi Ph.D.,
Stefano Colafranceschi Ph.D.
Below we've compiled a list of the most critical budget assistant skills. We ranked the top skills for budget assistants based on the percentage of resumes they appeared on. For example, 15.6% of budget assistant resumes contained payroll as a skill. Continue reading to find out what skills a budget assistant needs to be successful in the workplace.

15 budget assistant skills for your resume and career

1. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how budget assistants use payroll:
  • Performed budget management and revision, GL reclassification, and payroll reclassification, and maintained salary distribution logs.
  • Processed and monitored bi-weekly payroll for all personnel including faculty and staff.

2. Purchase Orders

Here's how budget assistants use purchase orders:
  • Review requisitions, purchase orders and check requisitions to insure the availability of budgeted funds and appropriateness of expenditures.
  • Communicated with Procurement Department regarding purchase orders over certain dollar amount.

3. Financial Systems

A financial system is an organized pathway for the exchange of funds in a financial market. It covers all aspects of funds sale, including loans, investments, and lending.

Here's how budget assistants use financial systems:
  • Assisted customers by walking them step-by-step through the use of the complex computerized financial systems at NFC and Minneapolis.
  • Analyzed monthly and annual budget reports as well as querying the financial systems to obtain information for decision making.

4. Budget Preparation

Budget preparation is a calculative process between the finance department and the spending department. It indicates the start of the budget process and supervises departments and agencies for developing revised assessments (for the past year) and budget estimates (for the coming year). Budget preparation makes the organization responsible for its expenses, lessens costs, and provides for a worst-case scenario. It works as an assessment tool that can visually explain if you have sufficient funds to operate or to grow.

Here's how budget assistants use budget preparation:
  • Handled tasks related to budget preparation, assisting in developing department budgets.
  • Trained departmental managers on budget preparation.

5. Financial Data

Here's how budget assistants use financial data:
  • Researched and analyzed financial data and prepared reports.
  • Researched, compiled, and summarized financial data for the formulation of budget estimates and status of funds reporting.

6. Financial Resources

Fіnаnсіаl rеѕоurсеѕ аrе ѕоurсеѕ оf fundѕ thаt a buѕіnеѕѕ can drаw uроn tо bе successful, to finance its investments, саріtаl, and day-to-day operations. It соvеrѕ аll fіnаnсіаl fundѕ оf the organization fоr the іmрlеmеntаtіоn оf сurrеnt costs and extended rерrоduсtіоn еxреnѕеѕ, fоr the fulfіllmеnt оf financial оblіgаtіоnѕ аnd economic incentives fоr еmрlоуееѕ.

Here's how budget assistants use financial resources:
  • Assisted in the development of operating budgets and the distribution of financial resources.
  • Assist in Compilation and analization of accounting records and other data to determine the financial resources required to implement a program.

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7. Purchase Card

Here's how budget assistants use purchase card:
  • Maintained and controlled supply purchases using the Government Purchase Card and responsible for the Annual Audit of multiple card holders.
  • Perform monthly audits of the Government Purchase Card for 17 cardholders and NAF Purchase Card for 6 cardholders.

8. Journal Entries

Journal entries can be defined as an act of keeping or making records of any transactions either economic or non-economic. The journal entries are made in the accounting systems of an organization. The entries are filled with two main fields; debit and credit. The debit and credit must be equal at the end of a journal entry else it is not considered correct. The journal entries also keep the date of transactions and the names of the accounts that were affected by the transactions.

Here's how budget assistants use journal entries:
  • Improved efficiency of storing purchase information by moving journal entries to spreadsheets
  • Calculated daily journal entries that were frequently classified in nature and would regularly amount to millions of dollars per transaction.

9. Budget Estimates

Budget Estimates refer to the projected financials of a company. Depending on what the company estimates it will make in profits, the budget estimates how much of that money will be spent on services, salaries, products, and the manufacturing process (if necessary). Sometimes called cash flow, this process helps companies both plan and create new monetary goals to complete.

Here's how budget assistants use budget estimates:
  • Researched, compiled and summarized data concerning personnel salaries and similar expense required for formulating budget estimates.
  • Consolidated budget estimates and prepared all forms and all required documents for review and funding authority.

10. Travel Arrangements

Here's how budget assistants use travel arrangements:
  • Coordinated international travel arrangements and reimbursements.
  • Travel Assistant: Process travel arrangements, applications, and reimbursements for all staff and graduate students.

11. Account Balances

When viewing one's bank account, the Account Balance is the information which represents how much money and of what kind is found on said account. It is often simply referred to as ‘the balance'.

Here's how budget assistants use account balances:
  • Provided information about budget procedures and status of funds to department target managers and submitted recurring reports on account balances.
  • Performed basic arithmetic operations to calculate and verify expense totals and account balances.

12. Credit Card

A type of card issued by banks and other financial institutions, that enable users to manage and borrow their finances is called a credit card. The funds borrowed from a financial institution through a credit card are meant to be paid back along with certain amounts of interest imposed by the bank.

Here's how budget assistants use credit card:
  • Enhanced productivity by developing a filing database for personal employee travel card records and processed credit card applications.
  • Deposited checks, handled invoices, ordered supplies Reconciled credit card and other expenses monthly Kept the office organized through proper filing

13. Expense Reports

Here's how budget assistants use expense reports:
  • Processed employee reimbursement requests and corporate cardholder account expense reports.
  • Prepare monthly reports (Budget and Expense reports, Projection reports) for the College of Dentistry.

14. Statistical Data

Statistical data is a numerical data collected by censuses and/or survey from respondents, or from administrative sources to be edited, imputed, aggregated, and/or used in the compilation and production of official statistics.

Here's how budget assistants use statistical data:
  • Verified expenditures and accounting reports against received information and compiled statistical data used to prepare a status of funds reports.
  • Analyzed and verified narrative information and statistical data needed in the formulation and presentation of budget requests.

15. Financial Transactions

The type of agreement held between two parties (buyer and seller) regarding an exchange of funds for an asset, is termed as a financial transaction. The financial transaction is the exchange of products, services, cash or credit, information, and other things of value among two separate entities for a common goal.

Here's how budget assistants use financial transactions:
  • Recorded financial transactions and prepared progress reports using financial and statistical data, as well as for periodic program analysis.
  • Established and maintained database of daily or weekly financial transactions for use in monitoring expenditures.
top-skills

What skills help Budget Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What soft skills should all budget assistants possess?

Stefano Colafranceschi Ph.D.

Assistant Professor, Eastern Mennonite University

Definitively a team working attitude and communication skills. Nowadays, everything is accomplished within the realm of a team, so functioning well in that dynamic, diverse context is crucial. No matter your role in the team, use your capacity to contribute to the shared goal.
Of course, translating and abstracting your work to a larger audience should also be the focus of your activity.

What hard/technical skills are most important for budget assistants?

Stefano Colafranceschi Ph.D.

Assistant Professor, Eastern Mennonite University

Quantitative and technical skills like coding, knowledge of complex hardware and/or software systems, and the ability to perform quick and dirty calculations are of utmost importance. Depending on the context, specific skills might be required by the job, however, handling any type of computer language/framework plus a math-oriented mindset often is a winning mix.

What skills stand out on budget assistant resumes?

Stefano Colafranceschi Ph.D.

Assistant Professor, Eastern Mennonite University

In my opinion, logic and organization are the two most essential soft skills. Logic drives the analysis process to make it efficient, complete, and effective. An organized and logical work enables further optimization and tuning to understand the implications of the strategies about to be implemented.

List of budget assistant skills to add to your resume

Budget assistant skills

The most important skills for a budget assistant resume and required skills for a budget assistant to have include:

  • Payroll
  • Purchase Orders
  • Financial Systems
  • Budget Preparation
  • Financial Data
  • Financial Resources
  • Purchase Card
  • Journal Entries
  • Budget Estimates
  • Travel Arrangements
  • Account Balances
  • Credit Card
  • Expense Reports
  • Statistical Data
  • Financial Transactions
  • General Ledger
  • Budget Analysis
  • Cost Analysis
  • HR
  • Financial Analysis
  • Budget Formulation
  • OMB
  • PeopleSoft
  • Fixed Assets
  • Management System
  • Budget Transfers
  • PowerPoint
  • Budget Data
  • Budget Process
  • Budget Execution
  • Budget Issues
  • Technical Assistance
  • Capital Projects
  • Office Equipment
  • Defense Travel System
  • DTS
  • Expenditure Reports
  • Budget Adjustments
  • Budget Request
  • Travel Authorizations
  • SQL
  • Statistical Analysis
  • Administrative Functions
  • Travel Orders
  • Internal Controls
  • Federal Regulations
  • Financial Spreadsheets
  • A/R
  • A/P
  • QuickBooks

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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