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Budget assistant skills for your resume and career
15 budget assistant skills for your resume and career
1. Payroll
Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
- Performed budget management and revision, GL reclassification, and payroll reclassification, and maintained salary distribution logs.
- Processed and monitored bi-weekly payroll for all personnel including faculty and staff.
2. Purchase Orders
- Review requisitions, purchase orders and check requisitions to insure the availability of budgeted funds and appropriateness of expenditures.
- Communicated with Procurement Department regarding purchase orders over certain dollar amount.
3. Financial Systems
A financial system is an organized pathway for the exchange of funds in a financial market. It covers all aspects of funds sale, including loans, investments, and lending.
- Assisted customers by walking them step-by-step through the use of the complex computerized financial systems at NFC and Minneapolis.
- Analyzed monthly and annual budget reports as well as querying the financial systems to obtain information for decision making.
4. Budget Preparation
Budget preparation is a calculative process between the finance department and the spending department. It indicates the start of the budget process and supervises departments and agencies for developing revised assessments (for the past year) and budget estimates (for the coming year). Budget preparation makes the organization responsible for its expenses, lessens costs, and provides for a worst-case scenario. It works as an assessment tool that can visually explain if you have sufficient funds to operate or to grow.
- Handled tasks related to budget preparation, assisting in developing department budgets.
- Trained departmental managers on budget preparation.
5. Financial Data
- Researched and analyzed financial data and prepared reports.
- Researched, compiled, and summarized financial data for the formulation of budget estimates and status of funds reporting.
6. Financial Resources
Fіnаnсіаl rеѕоurсеѕ аrе ѕоurсеѕ оf fundѕ thаt a buѕіnеѕѕ can drаw uроn tо bе successful, to finance its investments, саріtаl, and day-to-day operations. It соvеrѕ аll fіnаnсіаl fundѕ оf the organization fоr the іmрlеmеntаtіоn оf сurrеnt costs and extended rерrоduсtіоn еxреnѕеѕ, fоr the fulfіllmеnt оf financial оblіgаtіоnѕ аnd economic incentives fоr еmрlоуееѕ.
- Assisted in the development of operating budgets and the distribution of financial resources.
- Assist in Compilation and analization of accounting records and other data to determine the financial resources required to implement a program.
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- Maintained and controlled supply purchases using the Government Purchase Card and responsible for the Annual Audit of multiple card holders.
- Perform monthly audits of the Government Purchase Card for 17 cardholders and NAF Purchase Card for 6 cardholders.
8. Journal Entries
Journal entries can be defined as an act of keeping or making records of any transactions either economic or non-economic. The journal entries are made in the accounting systems of an organization. The entries are filled with two main fields; debit and credit. The debit and credit must be equal at the end of a journal entry else it is not considered correct. The journal entries also keep the date of transactions and the names of the accounts that were affected by the transactions.
- Improved efficiency of storing purchase information by moving journal entries to spreadsheets
- Calculated daily journal entries that were frequently classified in nature and would regularly amount to millions of dollars per transaction.
9. Budget Estimates
Budget Estimates refer to the projected financials of a company. Depending on what the company estimates it will make in profits, the budget estimates how much of that money will be spent on services, salaries, products, and the manufacturing process (if necessary). Sometimes called cash flow, this process helps companies both plan and create new monetary goals to complete.
- Researched, compiled and summarized data concerning personnel salaries and similar expense required for formulating budget estimates.
- Consolidated budget estimates and prepared all forms and all required documents for review and funding authority.
10. Travel Arrangements
- Coordinated international travel arrangements and reimbursements.
- Travel Assistant: Process travel arrangements, applications, and reimbursements for all staff and graduate students.
11. Account Balances
When viewing one's bank account, the Account Balance is the information which represents how much money and of what kind is found on said account. It is often simply referred to as ‘the balance'.
- Provided information about budget procedures and status of funds to department target managers and submitted recurring reports on account balances.
- Performed basic arithmetic operations to calculate and verify expense totals and account balances.
12. Credit Card
A type of card issued by banks and other financial institutions, that enable users to manage and borrow their finances is called a credit card. The funds borrowed from a financial institution through a credit card are meant to be paid back along with certain amounts of interest imposed by the bank.
- Enhanced productivity by developing a filing database for personal employee travel card records and processed credit card applications.
- Deposited checks, handled invoices, ordered supplies Reconciled credit card and other expenses monthly Kept the office organized through proper filing
13. Expense Reports
- Processed employee reimbursement requests and corporate cardholder account expense reports.
- Prepare monthly reports (Budget and Expense reports, Projection reports) for the College of Dentistry.
14. Statistical Data
Statistical data is a numerical data collected by censuses and/or survey from respondents, or from administrative sources to be edited, imputed, aggregated, and/or used in the compilation and production of official statistics.
- Verified expenditures and accounting reports against received information and compiled statistical data used to prepare a status of funds reports.
- Analyzed and verified narrative information and statistical data needed in the formulation and presentation of budget requests.
15. Financial Transactions
The type of agreement held between two parties (buyer and seller) regarding an exchange of funds for an asset, is termed as a financial transaction. The financial transaction is the exchange of products, services, cash or credit, information, and other things of value among two separate entities for a common goal.
- Recorded financial transactions and prepared progress reports using financial and statistical data, as well as for periodic program analysis.
- Established and maintained database of daily or weekly financial transactions for use in monitoring expenditures.
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What skills help Budget Assistants find jobs?
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What soft skills should all budget assistants possess?
Stefano Colafranceschi Ph.D.
Assistant Professor, Eastern Mennonite University
Of course, translating and abstracting your work to a larger audience should also be the focus of your activity.
What hard/technical skills are most important for budget assistants?
Stefano Colafranceschi Ph.D.
Assistant Professor, Eastern Mennonite University
What skills stand out on budget assistant resumes?
Stefano Colafranceschi Ph.D.
Assistant Professor, Eastern Mennonite University
List of budget assistant skills to add to your resume

The most important skills for a budget assistant resume and required skills for a budget assistant to have include:
- Payroll
- Purchase Orders
- Financial Systems
- Budget Preparation
- Financial Data
- Financial Resources
- Purchase Card
- Journal Entries
- Budget Estimates
- Travel Arrangements
- Account Balances
- Credit Card
- Expense Reports
- Statistical Data
- Financial Transactions
- General Ledger
- Budget Analysis
- Cost Analysis
- HR
- Financial Analysis
- Budget Formulation
- OMB
- PeopleSoft
- Fixed Assets
- Management System
- Budget Transfers
- PowerPoint
- Budget Data
- Budget Process
- Budget Execution
- Budget Issues
- Technical Assistance
- Capital Projects
- Office Equipment
- Defense Travel System
- DTS
- Expenditure Reports
- Budget Adjustments
- Budget Request
- Travel Authorizations
- SQL
- Statistical Analysis
- Administrative Functions
- Travel Orders
- Internal Controls
- Federal Regulations
- Financial Spreadsheets
- A/R
- A/P
- QuickBooks
Updated January 8, 2025