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Budget coordinator skills for your resume and career

Updated January 8, 2025

5 min read

Quoted experts

Stefano Colafranceschi Ph.D.,

Stefano Colafranceschi Ph.D.

Below we've compiled a list of the most critical budget coordinator skills. We ranked the top skills for budget coordinators based on the percentage of resumes they appeared on. For example, 19.5% of budget coordinator resumes contained purchase orders as a skill. Continue reading to find out what skills a budget coordinator needs to be successful in the workplace.

15 budget coordinator skills for your resume and career

1. Purchase Orders

Here's how budget coordinators use purchase orders:

Reconciled purchase orders and ensured timely payment of any outstanding balances.
Assist with budgeting, tracking and review of estimates, purchase orders and invoices, aging report and client's payment.

2. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how budget coordinators use payroll:

Created departmentalized payroll spreadsheets and monitored them biweekly.
Compiled and reconciled monthly payroll expenses.

3. Invoice Processing

Here's how budget coordinators use invoice processing:

Support the US Managed Markets Ops team with invoice processing and reporting.

4. Financial Analysis

Here's how budget coordinators use financial analysis:

Created a new budget tracking system that provided enhanced tools for financial analysis and planning.
Prepared budget requests, allotments, adjustments, funding transfers and financial analysis.

5. Journal Entries

Journal entries can be defined as an act of keeping or making records of any transactions either economic or non-economic. The journal entries are made in the accounting systems of an organization. The entries are filled with two main fields; debit and credit. The debit and credit must be equal at the end of a journal entry else it is not considered correct. The journal entries also keep the date of transactions and the names of the accounts that were affected by the transactions.

Here's how budget coordinators use journal entries:

Validate and complete journal entries for rental/programming allocations i.e.
Prepare monthly account reconciliations, journal entries, and month end adjustments in accordance with GAAP.

6. Budget Process

Here's how budget coordinators use budget process:

Participated in annual budget process.
Analyzed monthly departmental budget process.

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7. Financial Management

Here's how budget coordinators use financial management:

Supported multiple line and financial management restructurings, ensuring that key performance indicators (KPIs) were either maintained or improved.
Trusted with delegated authority to work autonomously to perform functions IAW fiscal/appropriations law, financial management regulations, and standard policies.

8. Budget Preparation

Budget preparation is a calculative process between the finance department and the spending department. It indicates the start of the budget process and supervises departments and agencies for developing revised assessments (for the past year) and budget estimates (for the coming year). Budget preparation makes the organization responsible for its expenses, lessens costs, and provides for a worst-case scenario. It works as an assessment tool that can visually explain if you have sufficient funds to operate or to grow.

Here's how budget coordinators use budget preparation:

Facilitated yearly capital plan and budget preparation per business unit and customer requirements.
Assisted in establishment and administration of policies and procedures for budget preparation.

9. POS

POS is an abbreviation of "Point of Sale" which is the time and place where a customer completes a transaction. It can either be a physical shop that consists of POS terminals or a virtual shop. A POS system helps simplify the retail functions and track important sales data.

Here's how budget coordinators use pos:

Monitor and control inventory, balancing negatives and implementing proper POS etiquette.
Completed all POS transactions efficiently and accurately.

10. Budget Development

Budget development is the process of estimating the revenue and expenses for a period of time. A budget is a financial plan that can be adopted by an individual, government, or business.

Here's how budget coordinators use budget development:

Coordinate and formulate Pilot School budget development process and implement the budget allocation methodology that BPS uses currently.
Assisted in the management of fiscal operations including budget development, modifications, and tracked expenditures.

11. Financial Data

Here's how budget coordinators use financial data:

Worked with internal/external auditors to provide financial data for annual audit process.
Maintained various spreadsheets of financial data for budget/analysis.

12. Budget Analysis

Budget analysis entails explaining and examining the components of revenue and expenditure in a budget plan. The primary aim of the budget analysis is to predict and control future expenditures, needs, thus providing the information needed to prepare a budget for the subsequent fiscal cycle. The structure of the budget can vary based on the goals that the organization aims to accomplish.

Here's how budget coordinators use budget analysis:

Maintained and prepared interim and fiscal statements, cash budget analysis, fixed assets and salary reports.
Prepare monthly budget analysis reports for MCI WorldCom Specialty brands outlining their media spending.

13. PeopleSoft

Here's how budget coordinators use peoplesoft:

Participated in PeopleSoft financial system upgrade testing to eliminate implementation challenges.
Coordinated the Purchase Order/Accounts Payable process from requester initiation to payment of Purchase Order invoices through PeopleSoft.

14. Expense Reports

Here's how budget coordinators use expense reports:

Tracked department salaries, benefits, and other costs, and produced expense reports.
Processed expense reports and submitted invoices to Accounts Payable to ensure costs were allocated accurately to departments.

15. Budget Spreadsheets

Here's how budget coordinators use budget spreadsheets:

Prepare monthly budget spreadsheet analysis for Board presentation.
Updated budget spreadsheets with new line entries and revisions.

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What skills help Budget Coordinators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What hard/technical skills are most important for budget coordinators?

Stefano Colafranceschi Ph.D.

Assistant Professor, Eastern Mennonite University

Quantitative and technical skills like coding, knowledge of complex hardware and/or software systems, and the ability to perform quick and dirty calculations are of utmost importance. Depending on the context, specific skills might be required by the job, however, handling any type of computer language/framework plus a math-oriented mindset often is a winning mix.

What skills stand out on budget coordinator resumes?

Stefano Colafranceschi Ph.D.

Assistant Professor, Eastern Mennonite University

In my opinion, logic and organization are the two most essential soft skills. Logic drives the analysis process to make it efficient, complete, and effective. An organized and logical work enables further optimization and tuning to understand the implications of the strategies about to be implemented.

What soft skills should all budget coordinators possess?

Stefano Colafranceschi Ph.D.

Assistant Professor, Eastern Mennonite University

Definitively a team working attitude and communication skills. Nowadays, everything is accomplished within the realm of a team, so functioning well in that dynamic, diverse context is crucial. No matter your role in the team, use your capacity to contribute to the shared goal.
Of course, translating and abstracting your work to a larger audience should also be the focus of your activity.

Do you want to know more?

List of budget coordinator skills to add to your resume

The most important skills for a budget coordinator resume and required skills for a budget coordinator to have include:

Purchase Orders
Payroll
Invoice Processing
Financial Analysis
Journal Entries
Budget Process
Financial Management
Budget Preparation
POS
Budget Development
Financial Data
Budget Analysis
PeopleSoft
Expense Reports
Budget Spreadsheets
Capital Projects

Budget Planning
Strategic Plan
Capital Budgets
Travel Arrangements
Budget Data
Cost Centers
Budget Transfers
Project Budget
FTE
Clinical Trial Management
Budget Variances
A/P
Variance Analysis
Fixed Assets
Budget Issues
Payment Processing

Financial Reports
GAAP
Office Management
Management System
PowerPoint
Cost Analysis
HR
Technical Assistance
Client Billing
Internal Controls
Budget Estimates
A/R
Invoice Issues
Financial Results

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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