What does a budget coordinator do?
A budget coordinator is responsible for ensuring that company departments comply with budget guidelines and regulations. They usually work in an office setting where they are in charge of gathering and analyzing checks, invoices, bills, and monthly financial statements to ensure that all expenses align with the set budget. They also reach out to various offices when overspending is detected, performing corrective measures as necessary. Moreover, as a budget coordinator, it is essential to implement the company's budget regulations and policies while producing regular budget reports.
Budget coordinator responsibilities
Here are examples of responsibilities from real budget coordinator resumes:
- Manage credit card revenue reporting and reconciliations for multiple credit card merchant accounts which include recommending and implementing process improvements.
- Compile and reconcile monthly payroll expenses.
- Create departmentalized payroll spreadsheets and monitor them biweekly.
- Participate in PeopleSoft financial system upgrade testing to eliminate implementation challenges.
- Prepare required reports relate to the grant project utilizing various software programs, including preparing computerize reports using PeopleSoft system.
- Help Medicaid eligible members to secure both physical and behavioral services in the community by reviewing and preparing prior authorization requests.
- Assign appropriate permission levels to official personnel and travelers for their respective role in the DTS hierarchy.
- Track FMS Admin funds throughout PPBE and determine allocation of FMS Admin funds.
- Help Medicaid eligible members to secure both physical and behavioral services in the community by reviewing and preparing prior authorization requests.
Budget coordinator skills and personality traits
We calculated that 19% of Budget Coordinators are proficient in Purchase Orders, Payroll, and Invoice Processing. They’re also known for soft skills such as Analytical skills, Detail oriented, and Math skills.
We break down the percentage of Budget Coordinators that have these skills listed on their resume here:
- Purchase Orders, 19%
Reconciled purchase orders and ensured timely payment of any outstanding balances.
- Payroll, 7%
Created departmentalized payroll spreadsheets and monitored them biweekly.
- Invoice Processing, 6%
Support the US Managed Markets Ops team with invoice processing and reporting.
- Financial Analysis, 5%
Created a new budget tracking system that provided enhanced tools for financial analysis and planning.
- Journal Entries, 5%
Validate and complete journal entries for rental/programming allocations i.e.
- Budget Process, 4%
Participated in annual budget process.
Common skills that a budget coordinator uses to do their job include "purchase orders," "payroll," and "invoice processing." You can find details on the most important budget coordinator responsibilities below.
Analytical skills. One of the key soft skills for a budget coordinator to have is analytical skills. You can see how this relates to what budget coordinators do because "budget analysts must be able to process a variety of information, evaluate costs and benefits, and solve complex problems." Additionally, a budget coordinator resume shows how budget coordinators use analytical skills: "prepared and analyzed financial reports. "
Detail oriented. Another soft skill that's essential for fulfilling budget coordinator duties is detail oriented. The role rewards competence in this skill because "creating an efficient budget requires careful analysis of each budget item." According to a budget coordinator resume, here's how budget coordinators can utilize detail oriented in their job responsibilities: "developed detailed programming and financial reports. "
Math skills. Another skill that relates to the job responsibilities of budget coordinators is math skills. This skill is critical to many everyday budget coordinator duties, as "budget analysts need math skills and the ability to use financial-management software and programs." This example from a resume shows how this skill is used: "performed and coordinated statistics, reconciliations, and extraction of data to develop reports monthly or daily reports. "
Writing skills. A big part of what budget coordinators do relies on "writing skills." You can see how essential it is to budget coordinator responsibilities because "budget analysts must present written technical information in a way that is understandable to the intended audience." Here's an example of how this skill is used from a resume that represents typical budget coordinator tasks: "justified the budget by writing an appeal to omb for passback and was awarded additional funding requested to our annual budget. "
Communication skills. Another common skill required for budget coordinator responsibilities is "communication skills." This skill comes up in the duties of budget coordinators all the time, as "budget analysts must be able to explain and defend their analyses and recommendations in meetings and legislative committee hearings." An excerpt from a real budget coordinator resume shows how this skill is central to what a budget coordinator does: "maintain open and continuous communications with financial management team. "
The three companies that hire the most budget coordinators are:
- Lutheran Social Services Of Wi & Upper Mi7 budget coordinators jobs
- D.R. Horton2 budget coordinators jobs
- Exxon Mobil2 budget coordinators jobs
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Compare different budget coordinators
Budget coordinator vs. Cost analyst
Cost Analysts are employees with a strong background in finance or accounting. They are in charge of collecting financial data and analyzing the entries. They study the company's expenses and prepare pertinent reports. Cost Analysts look for inconsistencies in the financial data. This way, they can assist in auditing the company's spending. Cost Analysts also look for inefficiencies. They do so by tracking item costs and department budgets and monitoring department expenses. They are also involved in budget-setting activities.
These skill sets are where the common ground ends though. The responsibilities of a budget coordinator are more likely to require skills like "invoice processing," "budget process," "financial management," and "budget preparation." On the other hand, a job as a cost analyst requires skills like "cost estimates," "data analysis," "dod," and "project management." As you can see, what employees do in each career varies considerably.
Cost analysts earn the highest salaries when working in the automotive industry, with an average yearly salary of $76,426. On the other hand, budget coordinators are paid more in the construction industry with an average salary of $58,515.On average, cost analysts reach similar levels of education than budget coordinators. Cost analysts are 0.3% more likely to earn a Master's Degree and 0.3% less likely to graduate with a Doctoral Degree.Budget coordinator vs. Senior cost analyst
Senior cost analysts are lead professionals who collaborate with a variety of departments to gather financial data and perform analysis to uncover inefficiencies. These analysts are required to develop accurate cost estimates that are used in producing pricing quotations on products and programs. They must utilize the enterprise resource planning (ERP) business system to track the quotation process and maintain standard costs through cost roll activities. Senior cost analysts must also collaborate with managers to facilitate initiatives and projects that are cost-saving.
In addition to the difference in salary, there are some other key differences worth noting. For example, budget coordinator responsibilities are more likely to require skills like "purchase orders," "invoice processing," "journal entries," and "budget process." Meanwhile, a senior cost analyst has duties that require skills in areas such as "cost estimates," "reconciliations," "dod," and "sr." These differences highlight just how different the day-to-day in each role looks.
On average, senior cost analysts earn a higher salary than budget coordinators. Some industries support higher salaries in each profession. Interestingly enough, senior cost analysts earn the most pay in the automotive industry with an average salary of $87,357. Whereas budget coordinators have higher pay in the construction industry, with an average salary of $58,515.In general, senior cost analysts achieve similar levels of education than budget coordinators. They're 3.8% more likely to obtain a Master's Degree while being 0.3% less likely to earn a Doctoral Degree.Budget coordinator vs. Budget/finance analyst
Budget/finance analysts are financial professionals who are responsible for allocating the financial resources of private companies, nonprofit organizations, and government agencies. These analysts are required to perform financial analysis and reporting to monitor the finances that are associated with business operations. They must monitor the execution of budgets within assigned offices to ensure that the organization's goals and objectives are achieved. Budget/finance analysts must also compile and evaluate accounting records to identify the necessary financial resources for the implementation of programs.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a budget coordinator is likely to be skilled in "invoice processing," "budget process," "pos," and "budget spreadsheets," while a typical budget/finance analyst is skilled in "dod," "financial performance," "financial resources," and "data analysis."
Budget/finance analysts earn the best pay in the technology industry, where they command an average salary of $73,601. Budget coordinators earn the highest pay from the construction industry, with an average salary of $58,515.When it comes to education, budget/finance analysts tend to earn higher degree levels compared to budget coordinators. In fact, they're 5.5% more likely to earn a Master's Degree, and 0.1% more likely to graduate with a Doctoral Degree.Budget coordinator vs. Budget officer
Types of budget coordinator
Updated January 8, 2025
