How to hire a building coordinator

How to hire a building coordinator, step by step

Here's a step-by-step building coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a building coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new building coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the building coordinator you need to hire. Certain building coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A building coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, building coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of building coordinators and their corresponding salaries.

   Type of Building Coordinator	Description	Hourly rate
   Building Coordinator		$14-30
   Housekeeper Supervisor	A housekeeper supervisor is an employee who ensures that facilities and establishments are kept clean and tidy by assigning tasks to the housekeeping staff. Housekeeper supervisors inspect the area of housekeeping and address the complaints regarding low housekeeping services... Show more	$13-25
   Janitorial Supervisor	A janitorial supervisor acts as an overseer to the janitorial staff. Their job is to monitor and assist day-to-day work, schedule shifts, and work hours with other crew members... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • HVAC
   • Prototype
   • Office Equipment
   • Facilities Management
   • Linux
   • CI
   • Unix
   • General Maintenance
   • EMS
   • Property Management
   • Purchase Orders
   • Maven
   • Windows
   • Payroll

   Check all skills

   Responsibilities:

   • Manage the rush of VIP rooms and early arrivals.
   • Manage payroll and time management services for all maintenance technicians; assist in safety training and computer training for all maintenance staff
   • Document prototype engine status in order to attain proper testing guidelines.
   • Clean windows, sweep mop carpet cleaning.
   • Delegate tasks, and conduct special projects, inventory, and VIP services in housekeeping.
   • Monitor building systems (HVAC, fire suppression, plumbing, lighting, mechanical systems).

   More building coordinator duties

3. Make a budget

   Including a salary range in the building coordinator job description is a good way to get more applicants. A building coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a building coordinator in Georgia may be lower than in Massachusetts, and an entry-level engineer typically earns less than a senior-level building coordinator. Additionally, a building coordinator with lots of experience in the field may command a higher salary as a result.

   Average building coordinator salary

   $45,433yearly

   $21.84 hourly rate

   ---

   Entry-level building coordinator salary

   $31,000 yearly salary

   Updated January 20, 2026

   Average building coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$67,610	$33
   2	North Dakota	$59,995	$29
   3	New York	$57,338	$28
   4	Washington	$57,192	$28
   5	Virginia	$56,070	$27
   6	Maryland	$55,552	$27
   7	Ohio	$54,967	$26
   8	Colorado	$53,481	$26
   9	Illinois	$50,343	$24
   10	California	$50,141	$24
   11	Minnesota	$49,913	$24
   12	Utah	$48,788	$23
   13	New Hampshire	$47,855	$23
   14	Idaho	$47,119	$23
   15	Texas	$46,515	$22
   16	Arizona	$46,149	$22
   17	Michigan	$43,140	$21
   18	Indiana	$43,050	$21
   19	Florida	$41,465	$20
   20	Georgia	$39,339	$19

   Average building coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Lawrence Livermore National Laboratory	$70,422	$33.86
   2	BP America Inc	$69,151	$33.25
   3	Granite Construction	$67,249	$32.33	1
   4	Cummins	$65,681	$31.58
   5	Bridgewater State University	$60,889	$29.27
   6	The Walsh Group	$57,426	$27.61
   7	Taylor Morrison	$56,552	$27.19
   8	GLIDE	$54,546	$26.22
   9	SpaceX	$53,391	$25.67	10
   10	International Rescue Committee	$53,119	$25.54
   11	CACI International	$52,975	$25.47	2
   12	University of Colorado Boulder	$50,329	$24.20	1
   13	Hotel Services	$50,252	$24.16
   14	UofL Hospital	$49,772	$23.93	1
   15	HRU Technical Resources	$49,719	$23.90
   16	St. Mary's University	$49,539	$23.82	4
   17	Lane Enterprises	$48,865	$23.49	1
   18	Gilbert Unified School District 41	$48,364	$23.25
   19	3D Systems	$48,317	$23.23
   20	Arizona State University	$47,262	$22.72	1

4. Writing a building coordinator job description

   A building coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a building coordinator job description:

   Building coordinator job description example

   Elite Flooring is a leading floor covering contractor head-quartered in Atlanta, GA with regional offices in North Carolina, South Carolina, Tennessee, and Florida. The company sells and services, national and regional Home Builders, Commercial & General Contractors, Multi-Family apartment communities among other account types with a track record of proven success since 1996.

   Job Description: Builder Coordinator

   Reports To : General Manager

   Assignment Focus : We have an immediate opening for a Builder Coordinator to join our team. This position will work directly with the Business Development team in the homebuilder division to provide service to our builder accounts. The key function of this position will focus on new construction scheduling for large national and regional home builders. The secondary function will be to work with the operation team to identify and resolve any items that arise during or after the initial installation.

   Primary Responsibilities :

   • Interacts with builders to schedule flooring installations
   • Reviews jobs entered by the production team to ensure accuracy
   • Confirms products arrive in time to meet the builders schedule
   • Works with builders and field managers to schedule punch work
   • Maintains lot folders to include all pertinent information

   Desired Skills and Experience:

   • Experience in home building or a desire to learn the homebuilding business
   • Problem-solving abilities
   • Ability to read and interpret house plans, schedules, and specifications
   • Strong attention to detail
   • Excellent communication skills
   • Proactive customer service approach

   Salary & Benefits

   • Salary will be commensurate with experience
   • 401k with company contribution of $0.50 on the dollar up to 6% for matching
   • First year 12 days paid time off, after second year 18 days paid time off
   • Medical paid by employer at 75%
   • Great corporate culture and working environment

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5. Post your job

   There are various strategies that you can use to find the right building coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your building coordinator job on Zippia to find and recruit building coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting building coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new building coordinator

   Once you have selected a candidate for the building coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new building coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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